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HomeMy WebLinkAboutMinutes 05 19 2016 LABMinutes 05 19 2016 LAB Page 1 Library Advisory Board May 19, 2016 Assembly: The Library Advisory Board met in Regular Session on Thursday, May 19, 2016 at 2:00 p.m. at Main Library in Wilmington, NC. Board Members Brewington, Jan PRESENT Chadurjian, Denise PRESENT Damutz, Amy PRESENT Garner, John PRESENT Jones, Andrew PRESENT Osinski, John EXCUSED Smith, Harriet PRESENT Smith, Paul PRESENT Stanfield, Elizabeth PRESENT Swearingen, Emilie EXCUSED Teachey, Virginia PRESENT Walker, Bradford ABSENT Staff Members & Board Reps. Bonner, Patti (FOL) PRESENT Zimmer, Ronna (LF) EXCUSED Tuchmayer, Harry PRESENT Owens, Paige PRESENT The meeting was called to order by Chair, Paul Smith at 2:00 p.m. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Chair, Paul Smith asked if any members of the board would like to remove or add any item(s) from the Agenda. With no changes, the Agenda was approved as written. Approval of Minutes of Previous Meeting Paul Smith had recommended approval of the March 17, 2016 minutes as written. He sent an email to the board for a vote and the minutes were approved. The minutes from the last board meeting on April 21, 2016 were sent to the board prior to the meeting for review. Motion: Andrew Jones MOVED, SECONDED by Amy Damutz, to recommend approval of the April 21, 2016 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Minutes 05 19 2016 LAB Page 2 Correspondence Harry Tuchmayer distributed copies of 2 comment cards we received. Both were regarding how much they loved the new Pleasure Island Library. Friends of the Library Report Patti Bonner reported that The Friends have been working to change their office space at the Main Library into a Volunteer Welcome Center. They are in the process of cleaning out old files now. The room will be painted and the office furniture will be replaced with new furnishings. Library Foundation Report Harry Tuchmayer stated that the Foundation had just met and reported that they are pleased with their current investment and had elected to add a Story Parks category to their donation category for funds to maintain the Story Park at the main library and for any future Story Park locations. Director’s Report Harry Tuchmayer distributed the Director’s monthly report at the meeting. In addition to the items covered in the report, he reported on the following:  The new Story Park informational handout was distributed to the board. These are currently available at all library service desks. A Story Park page has been added to our website that will be updated as changes are made to the park space. Yard signs will be put in the park that read “Story Park Is Coming! Fall 2016”. Bids for the park project came in under budget which will allow the library to change its fundraising efforts. A letter will be sent out to local groups who may be interested in the Story Park in the hopes of generating funds to maintain the parks manipulatives and any additional planning requirements. A meeting with the Story Park contractors will be held on 5/25/16. We expect a 90 day turnaround and to start planting in the fall.  Thanks to the Library of the Future LSTA Grant, staff has been visiting other library systems. Groups have visited the Chapel Hill Library, Charlotte’s ImaginOn Library and NC State’s Library for a tour and symposium. Virginia Teachey commented on the following:  A Story Walk has been approved and will be added to the NHC Arboretum.  The CF Garden Club offers grants that would be beneficial to Story Park. Committee Reports None at this time. New Business Book Sale Harry Tuchmayer stated that the library has received correspondence regarding the book sale from Dennis Fuller who is a Friends member and past book sale president. Copies of the email conversations were distributed to all board members and time was allotted for them to read over the entire conversation. Minutes 05 19 2016 LAB Page 3 Mr. Tuchmayer also provided each board member with a detailed financial report of the book sales from 2014 to 2016. The board then discussed Mr. Fuller’s concerns, the book broker agreement, volunteer survey results, airport sales, how the book sale runs from start to finish, and agreements with Discover Books & Better World. Motion: Andrew Jones MOVED, SECONDED by Amy Damutz, to recommend approval of the NHC Library staff’s process of how they currently run the book sale and to continue the agreement with the Book Brokers. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Old Business New Myrtle Grove Library Harry Tuchmayer reported that 10 architects submitted an RFQ. After review and ratings from the committee and NHC staff the listed was narrowed down to the top five. These five have been contacted and interviews have been set for June 7th, 8th and 9th. Denise Chadurjian expressed her interested in joining the committee and was invited to do so. Adjournment There being no further business, Chair Paul Smith adjourned the meeting at 3:05 p.m. Our next meeting on June 16th will be held at the Main Library. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.