FY17 SRC ROAP APPLICATIONApplication for Transportation Operating Assistance
FY2017 Rural Operating Assistance Program Funds
Name of Applicant (County)New Hanover County
County Manager Chris Coudriet
County Manager's Email Address ccoudriet(@nhc gov.com
County Finance Officer Lisa Wurtzbacher
CFO's Email Address lwurtzbacher@nhcgov. com
CFO's Phone Number (910) 798-7187
Person Completing this
Application Amber Smith
Person's Job Title Senior Resource Center Manager
Person's Email Address asmith@nhcgov.com
Person's Phone Number 910-798-6410
Community Transportation
Svstem Cape Fear Public Transportation Authority (WAVE Transit)
Name ofTransit Contact Person Albert Eby
Transit Contact Person's Email Address aeby@wavetransit.com
Application Completed by:Date:
Signature
I certify that the content of this application is complete and accurately describes the county's administration of the
ROAP Program, and the use of the ROAP funds in accordance with applicable state guidelines. I certify and
understand that ifthe quarterly milestone reports are not submitted on or before the due dates that % of 1 percent
per business day, beginning the day after the due date until the date the report is received, will be deducted from the
following quarter's disbursement. I certify and understand that any quarterly unspent funds will be deducted from
the following quarter's allocation and the total amount of unspent funds at the end of the period of performance will
d"dyllJltn the folIowing year's aIlocation.
fi>w Date: €'ts'tt-County Manager:
n Signature
countyFinanceorficer:M Ut)* ,u", YfdtU
Signature
Appl ication I nstructions
County officials should read the ROAP Program Administration Guide which contains guidance on the
administration of the ROAP Program and information about the preparation of grant applications.
o The application must be completed by an official of the county or his/her designee.
o Click on the gray rectangle and type each answer. If necessary, the text will automatically wrap to the
next row. The answer may wrap to the next page if necessary.
o If the county wishes to explain their response to any questions or provide more information, the county
may include additional pages with this application form. All the pages of the application and any pages
added by the applicant should be scanned into the same file.
o If there are questions regarding this application, contact the NCDOT-PTD Mobility Development
Specialist assigned to the area served by the transit system.
FY20l7 ROAP Program Schedule
Application Deadline August 22,2016
Quarter 1 Disbursement September 15,2016
Quarter 1 Milestone Report due October 37,2016
Quarter 2 Disbursement December 15,2016
Quarter 2 Milestone Report due January 31,2017
Quarter 3 Disbursement March 15,2017
Quarter 3 Milestone Report due April30, 2017
Quarter 4 Disbursement May 15,2017
Quarter 4 Milestone Report due Jily 31,2017
County's Management of ROAP Funds
County governments or regional public transportation authorities created pursuant to Article 25 or Article 26 of
Chapter 160,{ of the General Statutes (upon written agreement with municipalities or counties served) are the
only eligible applicants for ROAP funds. As a recipient of ROAP funds, the county must implement
administrative processes that will ensure the following:
o ROAP funds are expended on needs identified through a public involvement and/or planning process
o ROAP funds are expended on only eligible activities
o Supporting documentation of expenditures is maintained
o Service recipients meet eligibility requirements and their eligibility is documented
o Trips funded with ROAP funding are monitored and evaluated throughout the period of performance
o An accounting of trips and expenditures is provided in quarterly reports to NCDOT
o ROAP funds received and expended are included in the local annual audit
Transportation Needs and Public lnvolvement in Funding Decisions Yes No
A. Did the county ask the Community Transportation Advisory Board (TAB), which is affiliated
with the Community Transportation System, to recommend how the ROAP funds should be sub-
allocated?
B. Were outreach efforts conducted to inform agencies about the availability of ROAP funds and
to discuss transportation needs BEFORE the county decided how to sub-allocate the ROAP
funds?
C. Is the method used to sub-allocate the ROAP funds fair and equitable? Open and transparent?J
2
D. Does the county pass tlrough any ROAP funds to agencies or organizations that are not
county governmental departments or agencies?
E. If yes, does the county have a written agreement with these agencies that addresses the proper
use, return and accountability of these funds? (tnclude a sample agreement t'ith application)
F. Do any of the organizations or departments receiving ROAP funds plan to use private transit
contractors to provide the ROAP funded tips? (Their procurement practices will need to meet
allfederal and state requirementsfor procurement ofprofessional services.)
G. Are ROAP funds being deposited in an interest bearing account?
H. Does the county provide any local funds for transportation operating assistance to any of the
ROAP sub-recipients in addition to the state ROAP funds?
I. Is supporting documentation maintained for all ROAP grant financial transactions for five
years? IMPORTANT: Yes is the only correct onswer.
J. Does the county require the subrecipients of ROAP funds to provide progress reports and
statistical data about the trips provided with ROAP funds?
K. Ifprogress reports and/or operating statistical reports are required by the county, how frequently are these
provided to the county for evaluation?
N/A
L. Does the county require the subrecipients of ROAP funds to use the coordinated
transportation services of the federally funded Community Transportation System operating in
M. Is the county prepared to provide documentation that an eligible citizen was provided an
eligible service or trip on the billed date, by whatever conveyance, at the specified cost?
Financial Management of ROAP Funds Yes No
J
Monitoring and Oversight Responsibilities Yes No
J
Accountabilify to North Carolina Taxpayers Yes No
3
Elderly and Disabled Transportation Assistance Program
The Elderly and Disabled Transportation Assistance Program (EDTAP), originally enacted by legislation in the
1989 Session of the North Carolina General Assembly (Article 2B,136-44.27), provides operating assistance
funds for the transportation of the state's elderly and disabled citizens. This transportation assistance allows the
elderly and disabled to reside for a longer period in their homes, thereby enhancing their quality of life.
Organizations or Departments
Receiving EDTAP Funds
How will the transportttion
services be provided
Name of Transportation
Provider
EDTAP
Sutrallocation
Estimated
One Way
Trips
Avg. Cost
of Trip
New Hanover County Contracted Public vendor WAVE Transit $4,000.00 300 $13.33
New Hanover County Contracted Private vendor Letts Taxi $30,000.00 32(X)$e.37
New Hanover County Gontracted Private vendor Yellow Cab Taxi $ 15,000.00 r 200 $ r 2.50
New Hanover County Contracted Private vendor Port City Taxi $21.898.00 2200 $9.es
New Hanover County Contracted Private vendor Freedom Transport Club $s0.000.00 3800 $13.1s
$$
$$
$$
$$
$$
TOTAL $ 120,898.00 10,700 $1 1.29
Elderly and Disabled Transportation Assistance Program Questions
What will be the purposes of the trips provided with EDTAP funds? (Check altthat apply)
X Personal care activities, medical appointments, pharmacy pick-up, shopping, bill paying, meetings, classes, banking
E loU interviews, job fair attendance, job readiness activities or training, GED classes
! Transportation to workplace
E Group field trips/tours to community special events (Federal charter regulations apply to transit.)
! Ovemight trips to out-of-county destinations (Federal charterregulations apply totransit)
I Human service agency appointments
N.
Elderll' and Disabled Transportation Assistance Program Questions (con't)Yes No
O. Does the federally funded Community Transportation System operating in
your county receive a sub-allocation of EDTAP funds?
P. Will any of the subrecipients use their EDTAP sub-allocation as matching
funds for any of the following programs? (Matchingfunds for operating assistance or
purchase of service on ly.)
5310 - Elderly Individuals and Individuals with Disabilities Program
53 I I - Non-urbanized Area Formula Program
5316 - Job Access and Reverse Commute Program (JARC)
5317 - New Freedom Program
Q. Will any of the subrecipients of EDTAP funds charge a fare for an EDTAP
funded trip?
R. EDTAP funded trips are expected to be provided throughout the entire year. If
the EDTAP funds are expended in less than a year, will the county provide county
funds to prevent the discontinuation of transportation trips?
4
Employment Transportation Assistance Program
The Employment Transportation Assistance Program (EMPL) is intended to help DSS clients that transitioned
from Work First or TANF in the last l2 months, Workforce Development Program participants and/or the
general public to travel to work, employment training and/or other employment related destinations.
Organizations or Departments
Receivinq EMPL Funds
How will the transportation
services be provided
Name of Transportation
Provider
EMPL
Suballocation
Estimated One
Way Trips
Avg. Cost of
Trip
New Hanover County Contracted vendor WAVE Transit $ 29,845 6,722 $4.4
New Hanover County Contracted vendor para-transit Port City Taxi $ 10,000 1 005 $ 9.95
New Hanover County Contracted vendor para-transit Lett's Taxi $ 5,000 534 $ 9.37
New Hanover Gounty Contracted vendor para-transit Carolina Yellow
Cab s 5,000 400 $ 12.50
$$
$$
$$
$$
$$
$$
TOTAL $ 49,845 8661 $9.07
Emnlovment Transoortation Prosram Ouestions
S. What will be the purposes of the transportation services provided with EMPL funds? (Check all that apply)
X toU interviews,job fair attendance,job readiness activities or training
I Transportation to workplace (Scheduled by the individual only. No agency scheduled trips.)
E Cnila(ren) of working parent transported to Child Care
T. Describe the eligibility criteria to be used in this county to determine who will be provided EMPL funded trips.
All potential clients will be assessed to determine eligibility and need for EMPL services. Criteria includes individuals who
are not eligible or receiving similar services and; transitioned off Work First in the last 12 months, Workforce Development
Program participants, newly employed needing temporary transportation to job and from job training, or disadvantaged
public needing specialized transportation to/from work or iob training.
Imployment Trrnsportation Assistance Program Questions (con't)Yes No
U. Does the federally funded Community Transit System operating in your county receive a sub-
allocation of EMPL funds?J
V. Will any of the subrecipients of EMPL funds charge a fare for an EMPL funded trip?
W. Has the county transferred any EMPL funds to EDTAP or RGP in the last two years?'/
X. Will any of the subrecipients use their EMPL sub-allocation as matching funds for any of the
following programs? (Matchingfundsfor operating assistance or purchase of service only.)
5310 - Elderly Individuals and Individuals with Disabilities Program
5311 - Non-urbanized Area Formula Program
5316 - Job Access and Reverse Commute Program (JARC)
5317 - New Freedom Program
Y. EMPL funded trips are expected to be provided throughout the entire year. If the EDTAP funds are
expended in less than ayear, will the county provide county funds to prevent the discontinuation of
transportation trips?
r/
5
Rural General Public Program
The Rural General Public Program assistance funds are intended to provide transportation services for
individuals from the county who do not have a human service agency or organization to pay for the trip. The
county, in consultation with the Community Transportation System, must determine the RGP services to be
provided with the RGP funds. RGP funds are only available to Coordinated Transportation Systems offering
general public transportation in the non-urbanized area ofthe county.
Organizations or Departments
Receivins RGP Funds
How will the transportation
services be provided
Name of Transportrtion
Provider
RGP
Suballocation
Estimated One
Way Trips
Avg. Cost of
Trip
New Hanover County Contracted vendor Freedom Transport Club $ 41,040 1 938 $2r.r8
$$
$$
$$
$$
s $
$$
$$
$$
$$
TOTAL $ 41,040 1938 $21. r 8
Rural General Public Transoortation Prosram Ouestions
Z.What will be the trip purposes of the transportation services provided with RGP funds? (Check all that apply)
Xl Personal care activities, medical appointments, pharmacy pick-up, shopping, bill paying, meetings, classes, banking
E loU interviews, job fair attendance, job readiness activities or training, GED classes
E Transportation to workplace (Scheduled by the individual only. No agency scheduled trips.)
! CtrltOlren; ofworking parent transported to child care
E Group field trips/tours to community special events (Federal charter regulations apply to transit.)
I.-l Overnight trips to out-of-county destinations (Federal charterregulations apply totransit.)
X Human service agency appointments
AA. Will RGP trips be provided for citizens who need ffansportation but don't have a human
service agency or organization to pay for the trip?
Rural General Public Program Questions (con't)Yes No
AB. Since the subrecipient can only use RGP funds to pay for 90%o of the cost of a trip, will the
Community Transportation System use fare revenue to generate the local l0% match
requirement for RGP funds?
AC. Will RGP funded trips be coordinated on vehicles with human service agency trips?
AD. Will the Community Transportation System use any of their RGP sub-allocation as
matching funds for any of the following programs? (Matchingfunds for operating assistance or
pu rchase of service on ly)
5310 - Elderly Individuals and Individuals with Disabilities Program
531 I - Non-urbanized Area Formula Program
5316 - Job Access and Reverse Commute Program (JARC)
5317 - New Freedom Program
AE. Is any part ofthe county in an urbanized area according to the 2010 census?
AF. RGP funded trips are expected to be provided throughout the entire year. If the RGP funds
are expended in less than a year, will the aounty provide county funds to prevent the
discontinuation of transportation trips?
6
CERTIFIED STATEMENT
FY20t7
RURAL OPERATING ASSISTANCE PROGRAM
County of New Hanover
WHEREAS, the state-funded, formula-based Rural Operating Assistance Program (ROAP) administered
by the North Carolina Department of Transportation, Public Transportation Division provides funding for
the operating cost of passenger trips for counties within the state;
WHERBAS, the county uses the most recent transportation plans (i.e. CCP, CTIP, LCP) available and
other public involvement strategies to learn about the transportation needs of agencies and individuals in
the county before determining the sub-allocation of these ROAP funds;
WHEREAS, the county government or regional public transportation authorities created pursuant to
Article 25 or Article 26 of Chapter l604 of the General Statutes (upon written agreement with the
municipalities or counties served) are the only eligible recipients of Rural Operating Assistance Program
funds which are allocated to the counties based on a formula as described in the Program Guidelines
included in the ROAP State Management Plan. NCDOT will disburse the ROAP funds only to counties
and eligible transportation authorities and not to any sub-recipients selected by the county;
WIIEREAS, the county finance officer will be considered the county official accountable for the
administration of the Rural Operating Assistance Program in the county, unless otherwise designated by
the Board of County Commissioners;
WIIEREAS, the passenger trips provided with ROAP funds must be accessible to individuals with
disabilities and be provided without discrimination on the basis of national origin, creed, age, race or
gender (FTA C 4702.7A, FTA C 4704.1, Americans with Disabilities Act 1990); and
WHEREAS, the period of performance for these funds will be July 1 , 2016 to June 30, 2017 regardless
of the date on which ROAP funds are disbursed to the county.
NOW, THEREFORE, by signing below, the duly authorized representatives of the County
of New Hanover North Carolina certify that the following statements are true and accurate:
o The county employed a documented methodology for sub-allocating ROAP funds that involved the
participation of eligible agencies and citizens. Outreach efforts to include the participation of the
elderly and individuals with disabilities, persons with limited English proficiency, minorities and low
income persons in the county's sub-allocation decision have been documented.
o The county will advise any sub-recipients about the source of the ROAP funds, specific program
requirements and restrictions, eligible program expenses and reporting requirements. The county will
be responsible for invoicing any sub-recipients for unexpended ROAP funds as needed.
o The county will monitor ROAP funded services routinely to veriff that ROAP funds are being spent
on allowable activities and that the eligibility of service recipients is being properly documented. The
county will maintain records of trips for at least five yeals that prove that an eligible citizen was
provided an eligible transportation service on the billed date, by whatever conveyance at the specified
cost.
o The county will be responsible for monitoring the safety, quality and cost of ROAP funded services
and assures that any procurements by subrecipients for contracted services will follow state and
federal guidelines.
o The county will conduct regular evaluations of ROAP funded passenger trips provided throughout the
period of performance.
The county will only use the ROAP funds to provide trips when other funding sources is not available
for the same purpose or the other funding sources for the same purpose have been completely
exhausted.
The county assures that the required matching funds for the FY2017 ROAP can be generated from
fares and/or provided from local funds.
The county will notiff the Mobility Development Specialist assigned to the county if any ROAP
funded services are discontinued before the end of the period of performance due to the lack of
funding. No additional ROAP funds will be available.
The county will provide an accounting of trips and expenditures in quarterly milestone reports to
NCDOT - Public Transportation Division or its designee.
Any interest earned on the ROAP funds will be expended for eligible program uses as specified in the
ROAP application. The County will include ROAP funds received and expended in its annual
independent audit on the schedule of federal and state financial assistance. Funds passed through to
other agencies will be identified as such.
The county is applying for the following amounts of FY20 I 7 Rural Operating Assistance Program
funds:
( r<q [,,Jurizba.rh"i-
Printed lrl-amE, of County Finance Officer
State of North Carolina County of
& Disabled Transportation Assistance
Signature of County Finance Oflicer
Printed Name of County Manager/Administrator
County Seal Here
State-Funded Rural Operating Assistance Program Allocated Requested
$120.898 $120.898
Employment Transportation Assistance Program (EMPL)$49,845 $49,845
Rural General Public Prosram (RGP)$,11.040 $41.040
TOTAL $21r.783 $211.783
and this of