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HomeMy WebLinkAboutMinutes 08 18 2016 LABMinutes 08 18 2016 LAB Page 1 Library Advisory Board August 18, 2016 Assembly: The Library Advisory Board met in Regular Session on Thursday, August 18, 2016 at 2:00 p.m. at Main Library in Wilmington, NC. Board Members Brewington, Jan PRESENT Chadurjian, Denise PRESENT Damutz, Amy PRESENT Garner, John PRESENT Jones, Andrew PRESENT Osinski, John PRESENT Smith, Harriet PRESENT Smith, Paul PRESENT Stanfield, Elizabeth PRESENT Swearingen, Emilie EXCUSED Teachey, Virginia PRESENT Walker, Bradford PRESENT Staff Members & Board Reps. Bonner, Patti (FOL) EXCUSED Zimmer, Ronna (LF) PRESENT Tuchmayer, Harry PRESENT Owens, Paige PRESENT The meeting was called to order by Chair, Paul Smith at 2:00 p.m. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Chair, Paul Smith asked if any members of the board would like to remove or add any item(s) from the Agenda. With no changes, the Agenda was approved. Board Member Terms Elizabeth Stanfield & Virginia Teachey have completed their 2nd Term on the board. Harriet Smith & Bradford Walker have agreed to remain on the board for a 2nd Term. In honor of their service, Paul Smith presented a cake for the board. The County Commissioners will meet on Monday to appoint new members who will be introduced at the September meeting. Minutes 08 18 2016 LAB Page 2 Approval of Minutes of Previous Meeting The minutes from the last board meeting on 6/16/16 were sent to the board prior to the meeting for review. Motion: Virginia Teachey MOVED, SECONDED by Amy Damutz, to approve the 6/16/16 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Correspondence None at this time. Friends of the Library Report Paige Owens presented the Friends report on behalf of Patti Bonner. The Friends have made huge progress on reorganizing their board and updating their By-Laws. At their November meeting, they will present the new slate of officers. Hathia Hayes (incoming President) & Carole Magyar have changed their office space at the Main Library into a Volunteer Welcome Center. The room has been painted and the office furniture was replaced with new furnishings. Library Foundation Report Ronna Zimmer reported that the board just meet and is already making plans for their End of Year fundraising drive and the 3rd Annual Luncheon. Director’s Report Harry Tuchmayer submitted the Director’s Report prior to the meeting. In addition, he discussed the following: Story Park As shown in the report, the Story Park is quickly taking shape. Repairs to the front entrance are being completed and concrete is being poured this week. The musical equipment is being shipped and should arrive any day. A Story Walk book that focuses on music will be added to the park. We are planning to hold a Ribbon Cutting on Tuesday, October 11th. On Tuesdays, the library has a lot of kids in the building for Story Times. Library of the Future The grant has been wrapped up. We were able to send most of our staff to tour other NC Libraries. Everyone came back excited and with great ideas. New Library We have hired and signed the contract for Vines Architecture. They have a lot of experience in library construction and are currently remodeling the Main Library in Durham. We will be asking them to hold a planning charrette with the LAB & Foundation Boards. Minutes 08 18 2016 LAB Page 3 Committee Reports None at this time. New Business Fundraising Committee Representative Harry Tuchmayer reported that the County Commissioners have approved 4.4 million to the budget for the building of the new library branch. Paul Smith has agreed to draft a thank you letter to the County Commissioners from the board. There will still be a need for fundraising for furnishing and extras (manipulatives & maker spaces). A fundraising committee is being created to brainstorm ideas and concepts. We are asking the boards to select a representative to sit on this committee. If you are interested, please contact Harry Tuchmayer. New Branch Name Harry Tuchmayer passed out the list of names under consideration for the new branch. The board discussed the pros and cons of all names and it was determined that Pine Valley best describes the location of the new branch. Motion: Virginia Teachey MOVED, SECONDED by Andrew Jones, to recommend the name New Hanover County Public Library Pine Valley Branch as the name for the new library. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Harry Tuchmayer will submit this to the County Manager for the consideration of the Commissioners. Old Business Naming of the NHC Public Library Story Park Although it has been discussed at previous meetings, we realized that a formal vote was never taken on the name of the Park at the Main Library. Motion: Jan Brewington MOVED, SECONDED by John Garner, to approve the naming of the park at the Main Library to “NHC Public Library Story Park”. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Collection Development Policy 13.0 Paige Owens submitted the Collection Development Policy 13.0 prior to the meeting. She had received feedback from Paul Smith on two wording corrections and those have been made and were presented to the board. Motion: Andrew Jones MOVED, SECONDED by Virginia, to approve the Collection Development Policy 13.0 as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Sections 13.1 – 13.9 of the policy were distributed to the committee for review and will be voted on at future meetings. Minutes 08 18 2016 LAB Page 4 Harry Tuchmayer added that he would like the board to review our Strategic Plan so that it can be discussed at the September meeting. Upcoming Library Events Fall Book Sale at Northeast  Members Only: Friday, September 23rd. 5:30 – 9:00 pm. If you are not already a member you can join at the door. $15/yr.  September 24th – 25th: Saturday 9–5, Sunday 1–5  September 30th – October 2nd: Friday 9-5, Saturday 9-5, Sunday 1-5 Haunted Library! Saturday, October 29th, the Main Library will host the Haunted Library. We will close for regular business at 1:00.  Time: 2:00pm - 5:00pm NHCPL's 5th Annual Spooky Storytelling Festival for Children! This event is fun for the whole family with silly and spooky activities for all ages!  Time: 6:00pm - 9:00pm Are you brave enough to enter NHCPL's Haunted Basement? This haunted house attraction is VERY SCARY and may not be suitable for young children. Adjournment There being no further business, Chair Paul Smith adjourned the meeting at 3:00 p.m. Our next meeting will be September 15th at the Main Library. Amy Damutz will Chair the board during Paul Smith absence. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.