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2016-09-19 RM Exhibits
Exhibit Book -- ,Page / 7• AGENDA: September 19,2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2017 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2017. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health,Safety and Education Strategic Objective(s): Support programs to improve educational performance Understand/act on citizen needs Fund: Myrtle Grove Branch Library now known as Pine Valley Branch Library Department: Library Ex i enditure: Decrease Increase Total BA 17-009 Capital Project Expense $ 490,000 $ 490,000 $ - Total $ - ( $ 490,000 Jf$ 490,000 Revenue: Decrease Increase Total BA 17-009 Contribution from Library Escrow $ 490,000 $ 490,000 $ - Total S - I $ 490,000 U$ 490,000 Prior to Actions Total if Actions Today Taken Departmental Budget I $, 4,400,000 1 bligat= Section 2: Explanation BA 17-009 The Myrtle Grove Branch Library Fund,now known as the Pine Valley Branch Library Fund, was established with the adoption of the FY 17 Budget Ordinance in the amount of$4.4M. The County is requesting to use the Library's escrow fund for the design and architectural costs,in the amount of$490,000. After budgeting the$490,000,the Library's escrow remaining balance will be$166,334. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s) 17-009 amending the annual budget ordinance for the fiscal year ending June 30,2017,is adopted. Adopted,this 19th day of September,2016. (SEAL) GDx}NTY.,, 1?), Beth Dawson,Chairman S M y ATT ST: LtIi)41 � 4Iitt4d P.Elmore,P. Clerk to the Board r • i Exhibit Book L Page /kf, 2_ 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS i 1 RESOLUTION I SOLE SOURCE AWARD EXCEPTION TO COMPETITIVE BIDDING REQUIREMENTS WHEREAS,New Hanover County Sheriff's Office seeks to replace three(3)of the existing MorphoTrak i live capture booking stations used to facilitate arrest processing, suspect identification, fugitive identification, process carrying concealed weapons application permits, sex offender registration and employee applicant processing; and WHEREAS,MorphoTrak has been the sole provider of the Automated Fingerprint Identification System (AFIS)in place at the North Carolina Department of Public Safety State Bureau of Investigation(NC-SBI) since 1987 and MorphoTrak is the only vendor who can deliver a LiveScan system that is 100%compatible with the NC-SBI system; and WHEREAS, MorphoTrak LiveScan systems uses the same AFIS quality checking algorithms to ensure the New Hanover County Sheriff's Office can submit the highest-quality prints to NC-SBI and the Federal Bureau of Investigation; and i t 1 WHEREAS, compatibility with the NC-SBI is the overriding factor being considered as justification to 4 award this purchase to Safran MorphoTrak who has submitted a quote of$62,625 for this project; and i WHEREAS,North Carolina General Statutes 143-129(e)(6)provides that purchases of apparatus,supplies, materials or equipment are exempt from bidding when: A. Performance or price competition for a product is not available; B. A needed product is available from only one source of supply; or C. Standardization or compatibility is the overriding consideration; and i WHEREAS,this exception to the bidding requirements referred to as"Sole Source"must be approved by w the Board prior to purchase of the equipment. i NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners approves the Sole Source award for the purchase of(3) fingerprint machines to Safran MorphoTrak in the Amount of$62,625 in accordance with the sole source provisions outlined in GS 143-129(e)(6). 1 I ADOPTED this 19th day of September,2016. 1 NEW HANOVER COUNTY OV NTY.,, I �� y 1 4r.1 Beth Dawson, airman y , 2 ATTEST: ti il l 'AI Q ffirv-vt....et..e.___ 1 - p ,ja.“......,S •ffT18L SHEO,,t Teresa P. Elmore, Clerk to the Board i i i 1 1 1 B ,Book A" Page / a- AGENDA: September 19,2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2017 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment be made to the annual budget ordinance for the fiscal year ending June 30,2017. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health,Safety and Education Strategic Objective(s): Increase public safety/crime prevention Increase public safety/crime prevention Fund: Controlled Substance Tax Department: Sheriffs Office Ex s enditure: Decrease Increase Total BA 17-004 Supplies $ 20,461 $ 20,461 BA 17-004 Travel and Training $ 1,924 $ 1,924 $ - $ 4005 - Total $ 43351$ $*- ,{ Revenue: Decrease Increase Total BA 17-004 Controlled Substance Tax $ 22,275 $ 22,275 BA 17-004 Interest earnings $ 110 $ 110 $ - $ - i $ 22,36$:1 5 Prior to Actions Total if Actions Today Taken Available Budget J $ 14,4841 Section 2: Explanation BA 17-004 budgets Controlled Substance Tax receipts for 6/21,7/26 and 8/22/16,and interest earnings for December 2015 through June 2016. Funds will go into supplies,and travel and training for expenses. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment 17-004 amending the annual budget ordinance for the fiscal year ending June 30,2017,is adopted. Adopted this 19th day of September,2016. (SEAL) GOUNTi. = _ �/ ✓-■I .LAc� 4441- p Beth Dawson, airman ATT ST: , > EP,v1&■CL- .2 Teresa P.Elmore,Clerk to the Board 4 [sum A Exhibi 2 L' Book Page I Ii 3 AGENDA: September 19,2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2017 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment be made to the annual budget ordinance for the fiscal year ending June 30,2017. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health,Safety and Education Strategic Objective(s): Increase public safety/crime prevention Increase public safety/crime prevention Fund: Federal Forfeited Property Department: Sheriff Expenditure: Decrease Increase Total BA 17-005 - Transfer to Capital Proj-CSI Bldg $ 50,000 $ 50,000 BA 17-005 - Maintenance&Repair-Equipment $ 24,600 $ 24,600 BA 17-005 - Supplies $ 4,875 $ 4,875 BA 17-005 - Equipment $ 5,990 $ 5,990 Total $ - $ 85;40S $ 85,48$_ Revenue: Decrease Increase Total BA 17-005 - Federal Forfeited Property $ 85,285 $ 85,285 BA 17-005 - Interest earnings $ 180 $ 180 $ - $ - I $ 85,465 0:$ 85,465 Prior to Actions Total if Actions Today Taken Available Budget I S 41,319 1 S 426084 Section 2: Explanation BA 17-005 budgets Federal Forfeited Property receipts of 6/21,6/22,6/24,7/11,7/27 and 8/23/16,and interest earnings for December 2015 through June 2016. $50,000 will transfer into a capital project for expansion of the Crime Scene Investigation Building;remaining funds will go towards supplies, equipment purchases and maintenance on equipment. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment 17-005 amending the annual budget ordinance for the fiscal year ending June 30,2017,is adopted. Adopted this 19th day of September,2016. (SEAL) GpU N Ty Beth Dawson,Chairman Q- �D'P ATTE T: Teresa P.Elmore,Clerk to the Board -111. 141 • •��lhLISHI ��n Exhibit ' 5G X'� Book -- Page � AGENDA: September 19,2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2017 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2017. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health,Safety and Education Strategic Objective(s): Provide health/wellness education,programs,and services Fund: General Department:Senior Resource Center Expenditure: Decrease Increase Total BA 17-006 RSVP Grant $ 3,500 5 3,500 BA 17-007 RSVP SHIIP Grant $ 1,269 $ 1,269 BA 17-008 ROAP Grant $ 23,743 $ 23,743 Total $ - $ 28,512 $ 28,512 Revenue: Decrease Increase Total BA 17-006 RSVP Grant $ 3,500 $ 3,500 BA 17-007 RSVP SHIIP Grant $ 1,269 $ _ 1,269 BA 17-008 ROAP Grant $ 23,743 $ 23,743 Total $ - $ 28,512`$ 28,512 Prior to Actions Total if Actions Today Taken Departmental Budget (S ' 2,405;160:I $ ,4433;872- Section 2: Explanation The following grants were in the FY 17 Adopted Budget. The amounts are being adjusted to reflect the awarded amounts. BA 17-006 budgets an increase in Federal funding received for the Retired Senior Volunteer Program (RSVP)in the amount of$3,500. This money is to be used primarily to support staff participation in training and technical assistance opportunities. BA 17-007 budgets money from the NC Department of Insurance in the amount of$1,269 to be used for the Retired Senior Volunteer Program's(RSVP)Senior Health Insurance Information Program(SHIIP).The money will be used for supplies,volunteer recognition and copier costs for SHIIP. No County match is required. BA 17-008 budgets$23,743 received from the NC Department of Transportation for the Rural Operating Assistance Program(ROAP). The ROAP EDTAP(Elderly and Disabled Transportation Assistance Program)will budget$13,898 to be used to provide transportation to eligible seniors and disabled citizens who do not receive other transportation services. The ROAP Employment Program will budget$9,845 to be { used to provide transportation services to eligible citizens who have transitioned off Work First,workforce development participants and disadvantaged public who need travel to work and/or employment training. No County match is required. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina,that the Ordinance for Budget Amendment(s)17-006, 17-007 and 17-008 amending the annual budget ordinance for the fiscal year ending June 30,2017,is adopted. Adopted,this 19th day of September,2016. (SEAL) LINTY. j` - /€4-.144A. �,0 Beth Dawson,Chairman AT ST: 1`% er P.Elmore,Clerk to the Board w � .^ 2 • �4RL jSH it7 l { Exhibit s 7 L BOOk _ 7i e d i AGENDA: September 19,2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2017 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2017. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health,Safety and Education Strategic Objective(s): Increase public safety/crime prevention Fund: General Department: Emergency Management Ex I enditure: Decrease Increase Total BA 17-010 Emergency Management $ 3,500 $ 3,500 $ - $ - T©tal $ I$ 3$00 1$ 3$O0 Revenue: Decrease Increase Total BA 17-010 Federal Grant $ 3,500 $ 3,500 $ - $ - Total $ - _ $ 3,5001 $ 3,500 Prior to Actions Total if Actions Today Taken Departmental Budget ($ 5,755,162 I $ 5,758,662 Section 2: Explanation BA 17-010 budgets a$3,500 US Department of Homeland Security grant awarded by the NC Department of Public Safety to Emergency Management. The money will be used to conduct exercises to prepare, prevent,protect against,respond to,mitigate and recover from potential natural disasters,acts of terrorism and other manmade disasters.There is no County match required. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s) 17-010 amending the annual budget ordinance for the fiscal year ending June 30,2017,is adopted. Adopted,this 19th day of September,2016. (SEAL) III%NrYBeth Dawson, airman ATT T: i _ -1-. 1,, .y. ,;Aci,\ E ./A/4-4-/ 4 gyv--e—LJL__ ZTeresa P.Elmore,Clerk to the Board .est. tip 1 i ; 1 i 0 9 Exhibit k ii Book )Li-- Page 17i e) i i C.) NEW HANOVER COUNTY BOARD OF COMMISSIONERS L, i ; i FIRE PREVENTION WEEK PROCLAMATION ; 1 1 WHEREAS, New Hanover County is committed to ensuring the safety and security of all those ! ; living in and visiting our county; and i i WHEREAS,fire is a serious public safety concern both locally and nationally, and homes are the i I locations where people are at greatest risk from fire; and 1 1 WHEREAS, damage, injuries and death can be minimized if working smoke alarms are there to I sound a warning; and , 1 1 WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half but lose 5 1 effectiveness after ten years; and f 1 WHEREAS, New Hanover County residents should know how old all the smoke alarms are in , their home and check the date of manufacture on the back of the alarm; and t 1 i WHEREAS, New Hanover County residents should replace any fire alarm in their home that is 1 more than ten(10) years old; and 1 WHEREAS, the 2016 Fire Prevention theme, "Don't Wait—Check the Date!" effectively serves 1 I to remind us that all residents should check every fire alarm in their home and replace them when 1 they are more than ten years old. 1 I NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of 1 Commissioners that October 9-15,2016 be recognized as"Fire Prevention Week"in New Hanover i County. All the people of New Hanover County are urged to replace any smoke alarm that is more 1 than 10 years old and to support the many public safety activities and efforts of New Hanover i County Fire Rescue during Fire Prevention Week 2016. 1 1 i ADOPTED this the 19th day of September, 2016. 1 I NEW HANOVER COUNTY I , 1 Beth Dawson, Chairman I 1 , , ATTEST: , 4' avvt-I-c-e- i i Teresa P. Elmore, Clerk to the Board , 0 'Q I l GiliZ zi. di ,- 0 , i‘ ; i Exhibit Book- Page 1 s AGENDA: September 19,2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2017 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2017. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health,Safety and Education Strategic Objective(s): Provide health/wellness education,programs,and services Fund: General Department: Department of Social Services Expenditure: Decrease Increase Total BA 17-003 Adoption Promotion Program Funds $ 104,400 $ 104,400 $ - Total S - I S 104,400 $ 104,400; Revenue: Decrease Increase Total BA 17-003 Adoption Promotion Program Funds $ 104,400 $ 104,400 S - ,Total S - j $ 104,400 ll$ 104,400 Prior to Actions Total if Actions Today Taken Departmental Budget I $ 40,842,119 I $ 40,946,519 Section 2: Explanation BA 17-003 budgets funds from the North Carolina Department of Health and Human Services(NCDHHS) to be used to enhance the Adoption Promotion and Support Services(APSS)program. These funds were awarded to New Hanover County after a formal application was made by the County and a review of adoptions was completed by a team of NCDHHS staff and outside reviewers. This team assessed and scored the adoption records for the months of July 2015 through May 31,2016. Due to New Hanover County's high rating in successful adoptions,these funds were awarded to the County. This money will be reinvested into the foster/adoption programs for recruitment and retention of foster and adoptive parents. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)17-003 amending the annual budget ordinance for the fiscal year ending June 30,2017,is adopted. Adopted,this 19th day of September,2016. (SEAL) O JtjTY•4,04>, Beth Dawson,Chairman I .f, JL&Q41-'ST: - Or Teresa P.Elmore,Clerk to the Board 'tt 1% •tsrABLfSNEO i Book�tA Page /' r�• L NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION AWARD OF CONTRACT TO MILESTONE COMMUNICATIONS FOR THE DEVELOPMENT AND MANAGEMENT OF WIRELESS TELECOMMUNICATIONS FACILITIES IN NEW HANOVER COUNTY WHEREAS, on March 18, 2016, the County released a Request for Proposals (RFP) soliciting proposals from qualified firms to market, develop, and manage wireless telecommunications facilities on sites owned by the County; and WHEREAS, on April 22, 2016, the following firms submitted proposals in response to the County's solicitation: s � • Crown Castle* • Milestone Communications* • Wireless Edge Towers* • On Target Acquisitions; and WHEREAS, all proposals were evaluated and scored by a committee using the criteria outlined in the RFP. Three firms emerged as finalists as noted above with asterisks and were invited to deliver presentations before the evaluation committee; and WHEREAS, following the presentations, the evaluation committee unanimously selected Milestone Conununications as the successful firm for award of contract. NOW, THEREFORE, BE IT RESOLVED by the New Hanover County Board of Commissioners that the contract for Development and Management of Wireless Telecommunications Facilities in New Hanover County is awarded to Milestone Communications. The County Manager is hereby authorized and directed to execute the contract. Contract form to be approved by the County Attorney. ADOPTED this the 19th day of September, 2016. NEW HANOVER COUNTY coo TY.4, LAa dirApa c � :eth Dawson, hairman y ATTEST: • srAe1lSHEOe. Teresa P. Elmore, Clerk to the Board