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Agenda 2016 10-17AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 Wilmington, NC BETH DAWSON, CHAIRMAN - JONATHAN BARFIELD, JR., VICE - CHAIRMAN SKIP WATKINS, COMMISSIONER - WOODY WHITE, COMMISSIONER - ROB ZAPPLE, COMMISSIONER CHRIS COUDRIET, COUNTY MANAGER - WANDA COPLEY, COUNTY ATTORNEY - TERESA ELMORE, CLERK TO THE BOARD OCTOBER 17, 2016 9:00 AM MEETING CALLED TO ORDER (Chairman Beth Dawson) INVOCATION (John McIntyre, Senior Pastor, Wrightsville Beach Baptist Church) PLEDGE OF ALLEGIANCE (Commissioner Rob Zapple) APPROVAL OF CONSENT AGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Approval of Minutes 2. Adoption of 2017 Schedule of Agenda Review and Regular Board of Commissioners Meetings 3. Adoption of Week Without Violence Proclamation 4. Adoption of State Road Resolutions 5. Adoption of a Resolution Authorizing the Repair, Restoration and Rebinding of Register of Deeds Record Books 6. Approval of 6 Donations for Accession into the Museum's Permanent Collection 7. Approval of 103 Items to be Deaccessioned from the Museum Collection 8. Approval of August 2016 Tax Collection Reports 9. Adoption of Budget Amendments ESTIMATED REGULAR AGENDA ITEMS OF BUSINESS MINUTES 5 10. Consideration of a Resolution Recognizing Public Employees for Their Service During Hurricane Matthew 10 11. Appointment of Clerk to the Board 15 12. Presentation of Stellar Award, Service Awards and Introduction of New Employees 10 13. New Hanover County Juvenile Crime Prevention Council Annual Update 10 14. Parks Conservancy of New Hanover County, Inc. Board of Directors Annual Update 10 15. Airlie Gardens Foundation, Inc. Board of Directors Annual Update Board of Commissioners - October 17, 2016 10 16. Double the Impact Update 5 17. Ratification of PREPare for Success Application for Grant Funding in the Amount of $100,000 for FY2018 15 18. Consideration of New Hanover Regional Medical Center Purchase of Health Department Property 5 19. Consideration of Surplus Property to be Conveyed to the City of Wilmington 5 20. Committee Appointment PUBLIC COMMENTS ON NON - AGENDA ITEMS (limit three minutes) ESTIMATED ADDITIONAL AGENDA ITEMS OF BUSINESS MINUTES 10 21. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 22. ADJOURN Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. Mission New Hanover County is committed to progressive public policy, superior service, courteous contact, judicious exercise of authority, and sound fiscal management to meet the needs and concerns of our citizens today and tomorrow. Vision A vibrant prosperous, diverse coastal community, committed to building a sustainable future for generations to come. Core Values Integrity - Accountability - Professionalism - Innovation - Stewardship Board of Commissioners - October 17, 2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 CONSENT DEPARTMENT: Governing Body PRESENTER(S): Teresa Elmore, Clerk to the Board CONTACT(S): Teresa Elmore SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve minutes from the following meetings: Agenda Review Meeting held on September 29, 2016 Regular Meeting held on October 3, 2016 STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 CONSENT DEPARTMENT: Governing Body PRESENTER(S): Teresa Elmore, Clerk to the Board CONTACT(S): Teresa Elmore SUBJECT: Adoption of 2017 Schedule of Agenda Review and Regular Board of Commissioners Meetings BRIEF SUMMARY: After review and discussion, the attached draft schedule of Agenda Review and Regular Meetings is submitted for adoption. Please note the following: • January Meetings — Agenda Reviews (Jan. 5th and 19th) and Regular Meetings (Jan. 9th and 23rd accommodate the New Year's and Martin Luther King, Jr. holidays as well as the NCACC Legislative Goals Conference. The same meeting dates were used in 2006. • July Meetings — One Agenda Review meeting and Regular meeting to accommodate July 4th holiday and NACo Annual Conference. • August Meetings - One Agenda Review meeting and Regular meeting to accommodate vacation schedules and NCACC Annual Conference. • Tuesday, September 5th — Regular meeting to be held on Tuesday to accommodate Labor Day holiday on Monday. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the 2017 Calendar of Agenda Review and Regular Board of Commissioners Meeting. ATTACHMENTS: 2017 Schedule of Agenda Review and Regular Board of Commissioners Meetings COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 2 ►:: a NEW HANOVER COUNTY BOARD OF COMMISSIONERS 2017 Agenda Review and Regular Meeting Schedules Agenda Review Meeting Dates Agenda Review Meeting Times Regular Meeting Dates Regular Meeting Times Location: NHC Government Center Conference Room 601 Location: NHC Courthouse, 24 North 3rd Street, Room 301 Thursday, January 5 4:00 p.m. Monday, January 9 4:00 p.m. Thursday, January 19 4:00 p.m. Monday, January 23 9:00 a.m. Thursday, February 2 4:00 p.m. Monday, February 6 4:00 p.m. Thursday, February 16 4:00 p.m. Monday, February 20 9:00 a.m. Thursday, March 2 4:00 p.m. Monday, March 6 4:00 p.m. Thursday, March 16 4:00 p.m. Monday, March 20 9:00 a.m. Thursday, March 30 4:00 p.m. Monday, April 3 4:00 p.m. Thursday, April 13 4:00 p.m. Monday, April 17 9:00 a.m. Thursday, April 27 4:00 p.m. Monday, May 1 4:00 p.m. Thursday, May 11 4:00 p.m. Monday, May 15 9:00 a.m. Thursday, June 1 4:00 p.m. Monday, June 5 4:00 p.m. Thursday, June 15 4:00 p.m. Monday, June 19 9:00 a.m. Thursday, July 13 4:00 p.m. Monday, July 17 4:00 p.m. Thursday, August 17 4:00 p.m. Monday. August 21 4:00 p.m. Thursday, August 31 4:00 p.m. Tuesday, September 5 4:00 p.m. Thursday, September 14 4:00 p.m. Monday, September 18 9:00 a.m. Thursday, September 28 4:00 p.m. Monday, October 2 4:00 p.m. Thursday, October 12 4:00 p.m. Monday, October 16 9:00 a.m. Thursday, November 2 4:00 p.m. Monday, November 6 4:00 p.m. Thursday, November 16 4:00 p.m. Monday, November 20 9:00 a.m. Thursday, November 30 4:00 p.m. Monday, December 4 4:00 p.m. Thursday, December 14 4:00 p.m. Monday, December 18 9:00 a.m. Conference Dates: NCACC Legislative Goals Conference, Raleigh, NC January 12 -13, 2017 NACo Legislative Conference, Washington, D.C. February 25 - March 1, 2017 NCACC County Assembly Day, Raleigh, NC May 10, 2017 NACo Annual Conference, Franklin County (Columbus), Ohio July 21 -24, 2017 NCACC Annual Conference, Durham County (Durham), NC August 10 -13, 2017 Board of Commissioners - October 17, 2016 ITEM: 2 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 CONSENT DEPARTMENT: Governing Body PRESENTER(S): Evelyn Bryant, YWCA Board Member CONTACT(S): Evelyn Bryant SUBJECT: Adoption of Week Without Violence Proclamation BRIEF SUMMARY: The YWCA is on a mission to eliminate racism, empower women, stand up for social justice, help families, and strengthen communities. For more than 20 years, the YWCA has set aside one week in October as a "Week Without Violence ". This effort is apart of a global movement to end violence against women and girls with the World YWCA. This year, the focus is on ending gender -based violence which recognizes a spectrum of violence, including but not limited to, intimate partner violence, sexual assault, trafficking, and harassment. The YWCA Lower Cape Fear requests the Board to adopt the attached proclamation. Events will be held the week of October 17 -21, 2016 that are open to the entire community. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the proclamation. ATTACHMENTS: Week Without Violence Proclamation COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 3 NEW HANOVER COUNTY BOARD OF COMMISSIONERS WEEK WITHOUT VIOLENCE PROCLAMATION WHEREAS, gender -based violence impacts the lives of countless women and their families across the United States, with one in four women experiencing domestic violence, one in three young girls experiencing physical, verbal, or emotional abuse, and more than three women murdered by their partners each day in communities across the country; and WHEREAS, 500 women are sexually assaulted each day in the United States, and, out of every 100 cases of rape, 12 lead to an arrest, only nine are prosecuted, and five lead to a felony conviction; and WHEREAS, women and girls often face intersecting and compounding social barriers such as racism, sexism, and economic disparities which impact their ability to access needed supports and services when they experience gender - based violence; and WHEREAS, immigrant women, women of color, and LGBTQ communities face heightened risks of violence and greater barriers to legal remedies and supportive services due to such factors as limited English proficiency, fear of deportation, limited access to higher education and job resources, higher risks of poverty, limited resources for affordable child care, and linguistic, cultural, religious, ethnic, and racial barriers to seeking safety from violence in their homes and communities; and WHEREAS, domestic violence victims lose a total of 8 million days of paid work each year because of the violence they have experienced and are penalized in the workplace when they miss work to go to court, file police reports, seek medical attention, or are harassed or stalked at work by their perpetrators, with upwards of 60 percent of victims losing their jobs due to their abuse; and WHEREAS, women of color experience disproportionate levels of violence and increased barriers in seeking help, with Native Americans experiencing rape or sexual assault at more than double the rate of other groups, up to 55 percent of Asian/Pacific Islander women having reported physical and /or sexual violence by an intimate partner, 48 percent of Latina's having reported increased partner violence since immigrating to the U.S., Black females experiencing intimate partner violence at about 22 times the rate of women of other races, and 60 percent of Black girls experiencing sexual abuse before the age of 18; and WHEREAS, one of every four homeless women is homeless because of violence committed against her, and over 92 percent of homeless mothers have experienced severe physical and /or sexual abuse during their lifetime; and WHEREAS, LGBTQ communities are at heightened risk of gender -based violence, with 44 percent of lesbian women, 61 percent of bisexual women, 26 percent of gay men, and 37 percent of bisexual men having experienced rape, physical violence, and /or stalking by an intimate partner in their lifetime, and over 50 percent of transgender people having experienced sexual violence at some point in their lives; and WHEREAS, the community of Wilmington, North Carolina will work to end the epidemic of gender -based violence and support families. NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that the third week of October be recognized as "YWCA Week Without Violence" in New Hanover County. ADOPTED this the 17th day of October, 2016. NEW HANOVER COUNTY Beth Dawson, Chairman ATTEST: Teresa P. Elmore, Clerk to the Board Board of Commissioners - October 17, 2016 ITEM: 3 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 CONSENT DEPARTMENT: Governing Body PRESENTER(S): Teresa Elmore, Clerk to the Board CONTACT(S): Teresa Elmore SUBJECT: Adoption of State Road Resolutions BRIEF SUMMARY: NCDOT is considering the addition of the following roads and requesting the Board to adopt resolutions in support of adding the roads to the state system: • Windgate Drive located within the Arrondale (Phase one section one revised, phase one section 2) & Kirkwood at Arrondale (Section 1) Subdivision in New Hanover County (Division File No: 1230 -N) • Ablemarle Court located within Lantana Crossing (Phase 5) Subdivision in New Hanover County (Division File No: 1228 -N) STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt SR -2 resolutions. ATTACHMENTS: NCDOT Request Letter and Maps ( Arrondale Subdivision) NHC Arrondale- Kirkwood Location Map NCDOT SR -2 Resolution ( Arrondale Subdivision) NCDOT Request Letter and Maps (Lantana Crossing Subdivison) NHC Lantana Location Map NCDOT SR -2 Resolution (Lantana Crossing Subdivision) COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 4 PAT McCRORY Governor NICHOLAS J. TENNYSON Secretary Transportation RECEI "'F�l September 20, 2016 SEP 2 6 2316 Teresa Elmore, Clerk to the Board New Hanover County Board of Commissioners N H C B 0 0 0 230 Government Center Drive, Suite 175 Wilmington, NC 28403 Subject: Proposed Addition to the State System of Highways; Windgate Drive located within the Arrondale (Phase one section one revised, phase one section 2) & Kirkwood at Arrondale (Section 1) Subdivision (Division File No: 1230 -N) Dear Ms. Elmore: This office is considering adding; Windgate Drive which is located within Arrondale & Kirkwood at Arrondale Subdivision in New Hanover County to the state system of maintenance. After the Board's consideration, if they concur with our recommendation, please furnish this office with the current county resolution and official road names for our further handling. Should you have additional questions, please contact John Diaz at (910) 251 -2655. Sincerely, Benjamin T Hughes, P. E. 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FuOMNAt1WY .� 2%7 95 ( WAICD"p 2372 .21 p1wON — 2 Frrrran Ctm r v� ""t Oak Orow C", zma ii24 5 ` 5: 2381, Car Yu an , a Board of Commissioners - October 17, 2016 ITEM: 4 - 1 - 5 NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM North Carolina County of New Hanover Road(s) Description: Windgate Drive located within the Arrondale (Phase one section one revised, phase one section 2) & Kirkwood at Arrondale (Section 1) Subdivision in New Hanover County (Division File No: 1230 -N) WHEREAS, a petition has been filed with the Board of County Commissioners of the County of New Hanover requesting that the above described road(s), the location of which has been indicated on a map, be added to the Secondary Road System; and WHEREAS, the Board of County Commissioners is of the opinion that the above described roads) should be added to the Secondary Road System, if the roads) meets minimum standards and criteria established by the Division ofHighways of the Department of Transportation for the addition of roads to the System. NOW, THEREFORE, be it resolved by the Board of Commissioners of the County of New Hanover that the Division of Highways is hereby requested to review the above described road(s), and to take over the roads) for maintenance if they meet established standards and criteria. CERTIFICATE The foregoing resolution was duly adopted by the Board of Commissioners of the County of New Hanover at a meeting on the 17th day of October, 2016. WITNESS my hand and official seal this the 17t11 day of October, 2016. Teresa P. Elmore, Clerk to the Board New Hanover County Board of Commissioners Form SR -2 Please Note: Forward directly to the District Engineer, Division of Highways. Board of Commissioners - October 17, 2016 ITEM: 4 - 3 - 1 4 Ii Transportation September 22, 2016 R F C E I V E J Teresa Elmore, Clerk to the Board SEP 26 2016 New Hanover County Board of Commissioners r 230 Government Center Drive, Suite 175 Wilmington, NC 28403 PAT McCRORY Governor NICHOLAS J. TENNYSON Secretary Subject: Proposed Addition to the State System of Highways; Albemarle Court (Division File No: 1228 -N) Dear Ms. Elmore: This office is considering adding Albemarle Court which is located within the Lantana Crossing (Phase 5) subdivision in New Hanover County to the state system. After the Board's consideration, if they concur with our recommendation, please furnish this office with the current county resolution and official road name for our further handling. If further assistance is needed, please contact John Diaz at (910)- 251 -2655 Sincerely, Benjamin T. Hughes, P.E. 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D Board of Commissioners - October 17, 2016 ITEM: 4 - 4 - 2 Board of Commissioners - October 17, 2016 ITEM: 4 - 4 - 3 NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM North Carolina County of New Hanover Road(s) Description: Ablemarle Court located within Lantana Crossing (Phase 5) Subdivision in New Hanover County (Division File No: 1228 -N) WHEREAS, a petition has been filed with the Board of County Commissioners of the County of New Hanover requesting that the above described road(s), the location of which has been indicated on a map, be added to the Secondary Road System; and WHEREAS, the Board of County Commissioners is of the opinion that the above described roads) should be added to the Secondary Road System, if the roads) meets minimum standards and criteria established by the Division ofHighways of the Department of Transportation for the addition of roads to the System. NOW, THEREFORE, be it resolved by the Board of Commissioners of the County of New Hanover that the Division of Highways is hereby requested to review the above described road(s), and to take over the roads) for maintenance if they meet established standards and criteria. CERTIFICATE The foregoing resolution was duly adopted by the Board of Commissioners of the County of New Hanover at a meeting on the 17th day of October, 2016. WITNESS my hand and official seal this the 17t11 day of October, 2016. Teresa P. Elmore, Clerk to the Board New Hanover County Board of Commissioners Form SR -2 Please Note: Forward directly to the District Engineer, Division of Highways. Board of Commissioners - October 17, 2016 ITEM: 4 - 6 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 CONSENT DEPARTMENT: Register of Deeds PRESENTER(S): Tammy T. Beasley, Registrar CONTACT(S): Tammy T. Beasley SUBJECT: Adoption of a Resolution Authorizing the Repair, Restoration and Rebinding of Register of Deeds Record Books BRIEF SUMMARY: Register of Deeds Tammy T. Beasley requests a resolution for the removal of record books from the registry for repair, restoration and rebinding. STRATEGIC PLAN ALIGNMENT: Effective County Management • Increase efficiency and quality of key business processes RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the resolution. ATTACHMENTS: Register of Deeds Resolution Kofile Preservation Quote COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION AUTHORIZING THE REPAIR, RESTORATION AND REBINDING OF REGISTER OF DEEDS RECORDS AND MAPS WHEREAS, North Carolina General Statute 132 -7 provides that the Board of County Commissioners of any county may authorize that any county records in need of repair, restoration or rebinding be removed from the building or office in which such records are ordinarily kept, for the length of time required to repair, restore, or rebind them; and WHEREAS, New Hanover County Deed Books E, EEE, 13, 19, 24, 29, and 48 are in desperate and dire need of repair, restoration and rebinding due to years of constant handling and use; and WHEREAS, it is our obligation to maintain and preserve the historical documents contained in the New Hanover Registry to ensure for future generations that the people will have access to historical documents in their original condition; and WHEREAS, New Hanover County has entered into a contract with Kofile, Inc. to deacidify, encapsulate, and mend New Hanover County Deed Books E, EEE, 13, 19, 24, 29, and 48. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners does hereby authorize and sanction Tammy T. Beasley, New Hanover County Register of Deeds, to remove New Hanover County Deed Books E, EEE, 13, 19, 24, 29, and 48 from the New Hanover County Registry for the purposes of repair, restoration and rebinding by Kofile, Inc. ADOPTED this the 17th day of October, 2016. NEW HANOVER COUNTY Beth Dawson, Chairman ATTEST: Teresa P. Elmore, Clerk to the Board Board of Commissioners - October 17, 2016 ITEM: 5 - 1 - 1 K 0 F I L EPRESERVATION June 24, 2016 Honorable Tammy Beasley New Hanover County 320 Chestnut Street Wilmington, NC 28401 Dear Hon. Tammy Beasley, Please find our quote for the preservation and imaging of the New Hanover County's historical volumes detailed following. Please note that prices are good for 90 days from the date of this quote. This quote is presented by Kofile Preservation, Inc. (Kofile) in conjunction with its acquisition of RecordsSave. PROJECT UNDERSTANDING At Kofile, each project is unique and deserves special attention. Our team provides realistic solutions, professional analysis, and innovative archival products to equip records custodians with the information and resources needed to preserve collections. Kofile's primary objective is to ensure the public has long -term access to archival and public records, in either original or reformatted form. We understand the unique significance of these public assets and thus focus our services on supporting the public trust, which mandates that government agencies maintain access to these permanent n- tPntinn rar-nrric To ensure the longevity of these crucial volumes, Kofile performs all services in accordance with the Code of Ethics and Guidelines for Practice of the American Institute for Conservation of Historic and Artistic Works (AIC). Kofile is also an Awardee of a Library of Congress FEDLINK Preservation Services for Library and Archival Collections contract. Preservation minimizes the chemical and ■ physical deterioration of the page. Its goal is to prolong the existence and useful life of the original format. Oftentimes, this includes preserving and removing the original from public access, and creating a security copy. Preservation can incorporate any combination of conservation, treatment, stabilization, preventative care, or digitization —or any maintenance or repair of the existing resource. A historical volume from Titus County. Texas, before and after service. DOCUMENT PRESERVATION SPECIALISTS Board of Commissioners - October 17, 2016 ITEM: 5 - 2 - 1 STATEMENT OF CONDITION AREAS OF CONCERN Photographic documentation of these volumes and highlighted areas of concern are included below. Sound preservation ensures accessibility to these irreplaceable and permanent documents forever. Each volume contains sheets that are browning due to use, natural aging, and improper storage methods and acidic materials. Deterioration and browning of the sheets are also the direct results from a history of use, natural aging, lack of environmental controls, and exposure to UV light. Photographic documentation and additional areas of concern are included following. Lamination Removal Kofile conservators address the "Laminate" process to the fullest extent possible damage to underlying paper and inks in accordance with the AIC Code of Ethics and Guidelines Item 21. Conservators reverse the process and remove the laminate using a proprietary solvent solution. The possibility of removing the "Laminate" depends on careful testing at our conservation lab. In a small percentage of cases, the adhesive is resistant to the solvent solution and cannot be removed safely. Conservators will not attempt removal if the removal process will damage either the document's paper or ink. If conservators cannot remove the NEW HANOVER COUNTY, NC ,-K :_,..� -- .�,G.�.,.,�. nom...'~ w►-- r�;--f -r-� -_ ;,..�r� r. 9.s.. .l.....fi �..�sc � � s � .. �.t.. -... s to /�• - tt yy �tl laminate safely, Kofile contacts the County directly to discuss alternatives. Mecf- -- -al tDornage ((lse & Abuse) Everyday use greatly effects collections. Sheets bear signs of grime and the natural oils of hands. Exposed sheets are susceptible to damage and loss. Dirt and other pollutants can serve as ignition sources and weaken exposed paper. Even with careful use, exposed fragments become abused. PAGE 2 KOFILEPRIESF"VATION Board of Commissioners - October 17, 2016 ITEM: 5 - 2 - 2 Acidic Ink Acidic inks can "eat" or "burn" through a sheet. Unmonitored temperature and relative humidity (RH) accelerate this process. Inks can also fade with exposure to UV light. Historically, iron gall inks were the standard. These inks contain sulfuric acid —which fades with time. With proper treatments, chemical breakdowns (such as acid hydrolysis) are remedied. Acidic Paper Past papermaking utilized bleach to obtain white sheets. As a result, this paper becomes increasingly acidic — as evident by embrittlement and yellowish -brown discoloring. Paper also brittles when relative humidity fluctuates. Nan - Archival Quality Materials The off gasses of deteriorating metal or rust contribute to the chemical breakdown of historic volumes and documents. Major culprits include the metal content of book spines, the surrounding physical environment, and non - archival fasteners (such as binder clips, paper clips, and staples). These off gasses eventually completely destroy the fabric of the volume. Another symptom of metal oxidation is foxing, or fox -like reddish and brown color stains or blotches on paper. Historically, iron gall inks were the standard. These inks contain sulfuric acid —which fades with time. With proper treatments, chemical breakdowns (such as acid hydrolysis) are remedied. NEW HANOVER COUNTY, NC F r �.rs /s <.C�.Ta �.i..l.� ie�e, d '.si -►r •• Y / Y✓ � s«:r. �' ��«� ,.x �.v..r sr. Rte+ �I s,.y ,c.<•- r xs�ri..^t �.ylr ✓. �.rol../ CIA /#./! >,Yr ,:.s r /:! -��'"� Acidic Paper Past papermaking utilized bleach to obtain white sheets. As a result, this paper becomes increasingly acidic— as evident by embrittlement and yellowish -brown discoloring. Paper also brittles when relative humidity fluctuates. PAGE 31 �( ■`\ O F I L E PRESFP? f ATI(_ Board of Commissioners - October 17, 2016 ITEM: 5 - 2 - 3 NEW HANOVER COUNTY, NC V, ES )0 6 Non - Archival Quality Materials The off gasses of deteriorating metal l or rust contribute to the chemical breakdown of historic volumes and documents. Major culprits include the metal content of book spines, the surrounding physical environment, and non - archival fasteners (such as Iff -MDS EEE NEW HANOVER binder clips, paper clips, and staples) These off gasses eventually completely destroy the fabric of the r f �- volume. Another symptom of metal oxidation is foxing, or fox -like reddish and brown color stains or blotches on `:.''• paper. , Binding Margin Sometimes a book contains sheets in which the writing continues into the binding margin. To rebind and pro- tect these sheets, encapsulation, not punching, is the only solution. This is also true of books that previous ven- dors have guillotined. Broken Book Block Once a binding fails, damage escalates. Sheets are free to drift from NNW— the protection of the book block. With exposure, fragments are abused and susceptible to loss. i Slumping (or Leaning) The average weight of a record book )i`14`tJti'R F is 24 pounds. The pressure of leaning r books (standing on end) causes��DS - permanent damage to bindings. This is known as slumping. Eventually, a damaged spine results in a broken book block and individual sheets coming loose. Appropriate shelving units are necessary in long -term archival storage. Tape & Non - Archival Adhesives The Library of Congress warns "pressure sensitive tapes, such as scotch, masking, 'invisible,' quick - release, cellophane, and even so- called 'archival' tapes" are all culprits. These tapes are unstable. "All tapes and adhesives of these types will stain the paper and may cause inks and colors to 'bleed.' Many lose their adhesive properties and fall off with age, leaving behind a residue that is unsightly, damaging to the item and difficult to remove. "' - PAGE 4 K e C ess. �eservo ion FAQs.- <www.loc.gov /preservation / >. ■■�� PRESERVATION Board of Commissioners - October 17, 2016 ITEM: 5 - 2 - 4 NEW HANOVER COUNTY, NC Adhesive stains lead to issues during imaging. Many officials have approved low -bid digiti- zation projects that resulted in illegible images. To enhance image quality, conservation is essential. A conservator can remove water- based, synthetic, and pressure sensitive adhe- sives to improve image capture and lengthen the life of the original source. Mold Remediation Contaminated materials resulting from micro - organic growth require treatment in isolation booths. The volume may also require remediation such as freeze drying, desiccant drying, ozone treatment, etc. Fragile materials may require vacuuming through a fine mesh screen overlay to prevent further damage to the document or sheet. This is especially true of documents that have been degraded from micro- organic growth. u _ PAGE 5 KO F I L E PRESERVATION Board of Commissioners - October 17, 2016 ITEM: 5 - 2 - 5 r NEW HANOVER COUNTY, NC ES dJ PAGE 6 K O F I L E PRIF4; r-- R �/,;A -r W f- Board of Commissioners - October 17, 2016 ITEM: 5 - 2 - 6 wpppp- NEW HANOVER COUNTY, NC -I I 48 NF.w HANOVER NUN I v i0w rp5lo, KO raw 4ANOV'&_ Board of Commissioners - October 17, 2016 ITEM: 5 - 2 - 7 PAGE 7 NEW HANOVER COUNTY, NC E ES W-- - . fika 1-q PAGE 8 K O Board of Commissioners - October 17, 2016 ITEM: 5 - 2 - 8 NEW HANOVER COUNTY, NC -T— OF lmzv C"D I 64 643 NEW OANOVE COUNTY'E PAGE 9 rN !-► r- C: 7 r-21 JP A -T- I P% A Board of Commissioners - October 17, 2016 ITEM: 5 - 2 - 9 NEW HANOVER COUNTY, NC __ Tu.am tpw w ersuen, sn.L Ss ie tL�br E /ii FrinalHal DC f1r lMwr, aG AN'• 41 s, or In 9.� AfClo aws en, Of '1!l UJL afwll wnn lra.e ^l'er 4h day'f Pvti ltJ• let rna Kemtt era .dsdnLi- 4L R�L+lla Atles logs !Or efaT,� it t�,r C. urea ealYersl wlleF shr Llits P1ece .n.{ • s.vip.~ Pv01 leh6d in t:a sold Cma%, 4 LIr" �slayl. putl-Zia p3.cea is t 14 . ^oL rinolpa! 7d Intaradt than t93p�1R ' =p.ld Dy fold 84.ty Of tt • first P'* �r4 •� � a t r� i9i ti:r��75�n.ti 73 ri�at r 1 . ">...... T4Te. PY r0a'nl C41�1 314.: yy-e K4'ayY+R StraM°f. Ka 1aaN a' 9� �• �yeopaaL�i yyy is 'slisp iTit t,,, R. haryi�. • 'ffia Aqy f[M MtiSayY.,gyy ata hr iPnL4 Cra tae W'f Aa1L i4Ylj� b.:st Gh4ey iEe YNe1. !R• fgiy PAGE i K A F I L E 1-3� F> r- C'F r1l I I A -r i f -) Board of Commissioners - October 17, 2016 ITEM: 5 - 2 - 10 4 Y~ r 'A nrw iJ.esr. -. r /rata 4 lit ;r `.R POP- NEW HANOVER COUNTY, NC ,,: - rig'.: If ...L � _uklES 2(, I b -- Cam' ..it°'�.n„ ;a.«;`+aJ�.,Ji „�:.s .r ,.,, ��""•`wra".,. � � ..fir "I J rti lJ � J �•• Y wt�K .. yyy � J %JJY•I •oI•i� �.•�IY �HY•.Je• �J.wN • u.J4J as lµJ 4,I�L- •JJ'4j 0•�t>• � �a`•J' - .. - fig tiE4i+ F�AltiDV�ff - rnprN TY PAGE 11 KO F 1 1 F PRESERVATI( -% Board of Commissioners - October 17, 2016 ITEM: 5 - 2 - 11 f� -- Cam' ..it°'�.n„ ;a.«;`+aJ�.,Ji „�:.s .r ,.,, ��""•`wra".,. � � ..fir "I J rti lJ � J �•• Y wt�K .. yyy � J %JJY•I •oI•i� �.•�IY �HY•.Je• �J.wN • u.J4J as lµJ 4,I�L- •JJ'4j 0•�t>• � �a`•J' - .. - fig tiE4i+ F�AltiDV�ff - rnprN TY PAGE 11 KO F 1 1 F PRESERVATI( -% Board of Commissioners - October 17, 2016 ITEM: 5 - 2 - 11 NEW HANOVER COUNTY, NC -- A MEW HANOVER Who" c0ulw Tr PAGE 12 K O F I L E Board of Commissioners - October 17, 2016 ITEM: 5 -2-12 prw, -:�t- - -- �...•x+z •mar= r:�+�_: NEW HANOVER COUNTY, NC K. F'Et4' jfA t JY qq '�ty°gi. x'44 OP se o°f- Low 4 L4 t $ati.`'� et PAGE 13 K Q IF 5r Board of Commissioners - October 17, 2016 ITEM: 5 -2-13 pl, .,t sty Rpm I NEW HANOVER COUNTY, NC -F HISTORIC—'- (DLUN)ES "1-1 2015 KAM =1 Board of Commissioners - October 17, 2016 ITEM: 5 -2-14 PAGE ) 4 NEW HANOVER COUNTY, NC KO F I L E P R E S E R V T10N Board of Commissioners - October 17, 2016 ITEM: 5 -2-15 . ........ NEW HANOVER COUNTY, INC FRESEF'. 'i _', --IF -fiSlI1__4F-.,(__-lL ',,'C: LUNlES - - 20 6 ppl�� Irl. 71. COUNTY PAGE 16 KO F I L E 13 P F S F Q N1 A T! f") Board of Commissioners - October 17, 2016 ITEM: 5 -2-16 w :, •e •sr,. n �r Y NEW HANOVER COUNTY, NC ,urir� r. 1:s tit ►i .6 a� �nt Ml�tns�y ;:•M p�t61..�.,_a � 4t.'F!. y •qtr,..` t in iLr 4..•..a��.M. ylti �at,��+i:„'�... � ��l''�Y a Tore &alas CartStY�i `... An ail 1927e oarraaL. Lsi Wit. �`t�e,n ;'t+w s;r+n i... Ad. CYtri {ril•Yn S+.v -ti- ,rip a jr . "l is Y2 day at Aurauat ),.T. ly2l. OaSniA1 ,t✓ role Lbe State aaC CQ�Lt ►Se2et�Ye } '"t ' in and ronommon seal ai tha Cd41sti�►star�tr;cYeaatn7 rob ),noiF'P ,,sldeut of saki Corpotattan am %.u%u, lue .0 � aet®eid pwit, secretarys as wt re a a, %Muk cis, JLSS a &hd asBiGt$ L SfC MA& 4r6ei�d at�aS ea�ia� t4� thm RECf]RAS NEW IfANOVER COUNTY mw na �r � a-• r �L�nF�""��r:e — �.• +.wsrr.. .vwr..mr ... aw>'tr..w -r a`.e.r ..- y.... ■■ n.r ..:e a .yp ts�. �,yr; � � • ��.aanrss ierr.wt. . .i •.IN.p .r f. r! a Ham{ ahrlr blr. ua em rr r.r er.wer.l..., tear h.1:4. � .d �i aiPwr'ltiae y,.vrl•. r sn. a r.ri cars • r ar..eor. �r..tse .aa a.•�rlbre nr.=1•r•. ra J mQ tAVl,A.lr .aa m r a A amd m�.Adm. leot �twrn7 Jr lat d6r l.s1Ll al L was wcar. wwA '� ��: �. r. •�n•4. saw+ rH� E� „' � °."�°. rr".'o°�...sw+a •t .;s:'e ei t:, oz xn ��:.»ii ..-..+ r N ]9T) re i1..5 t.r, ex.ra .s e�.ra..aewsi, tr. wr... R.l ]a. - <.____- -- ... -_ - - -• K�•r EA'1,E ' KO F I L Board of Commissioners - October 17, 2016 ITEM: 5 -2-17 NEW HANOVFR COUNTY, INC nY PAGE 18 A � I KO Board of Commissioners - October 17, 2016 ITEM: 5 -2-18 NEW HANOVER COUNTY, NC Mob rt "i'm ppp— L - NEW HANOI country "A pppwww"ftww'--� 1w ,NEW HANOVER R� coffins COUNTY COUNTY _ PAGE 19 KOF1 LE PRESIER„ATION Board of Commissioners - October 17, 2016 ITEM: 5 -2-19 o' I NEW HANOVER COUNTY, NC I 0�1 NEW HANOVER PAGE 20 K O F I L E Board of Commissioners - October 17, 2016 ITEM: 5 -2-20 NEW HANOVER COUNTY, NC F S HIS- ;-F L L IJ Ilwl F S t fit; PAGE 21 K O F I L E Board of Commissioners - October 17, 2016 ITEM: 5 -2-21 lAmd NEW HANOVER COUNTY, NC PF, F 0,7 p 7 , — j — S — , — — L i TOP �, — 'C,I V L"DEs —, Mr— AVM doAw�xl I-A PAGE 22 KOFILF'"`c-RVATION Board of Commissioners - October 17, 2016 ITEM: 5 -2-22 NEW HANOVER COUNTY, NC Temperature & Humidity Monitoring While temperature and limited air circulation are crucial to a document's longevity, humidity and water are the most destructive threats. Relative Humidity (RH) refers to the amount of water vapor present in the air. Maintaining a set point of 40 -45% RH is optimal, but costly. The maximum acceptable total RH variation, or operating range, is 5% on either side of this set point. RH should never exceed 55% or drop below 30 %. Temperatures above 75" F and RH higher than 607o encourage rnold and other Bacteria growth within 48 -72 hours. Even slight changes in temperature can double the natural aging rate of paper. In reality, temperature and RH are not consistent in a local courthouse (especially on weekends). After exposure to water, pages adhere to one another when in a Red inks compressed environment. Separation without loss of text and water soluble smear first inks (such as signatures) is vital. These records are extremely fragile. then blue inks, and The mitgafion of mold or micro- organics, should only be attempted by a lastly, trained professional. Water can also lead to other issues such as binding black inks. failure. The necessary treatments are time consuming and require a highly skilled conservator. 60 40 36 Type of Environment Preservation Decay Rating Metric Natural PI 96 Aging ;Mechanical %EMC 7.8 Damage Mold Risk Days to No Risk IMol d 7Metal % EMC 7.8 Corrosion Cr I T RH DP PI Days to Mold EMC Save [C5i Visit the Image Permanence Institute (1PI) at www.decalc.ora to explore the correlation of temperature and RH on natural aging, mechanical damage, mold risk, and metal corrosion (as exampled above). The image above is property of 0. PAGE 23 KO F I L E DPr- <7P„^TI� Board of Commissioners - October 17, 2016 ITEM: 5 -2-23 NEW HANOVER COUNTY, NC TREATMENT SPEC] FICATIC r,,JS Kofile regularly addresses historical and permanent documents, including manuscript, typescript, Photostat, micrographic, tri- folds, blueprints, re- creations, plats, and maps. Kofile never utilizes any treatment, repair, or maintenance that is not 100% reversible. Dismantle If a volume is going to be re- bound, it is carefully dismantled. Original binding materials, such as threads and adhesive residues, are carefully removed. Old manuscripts often have protein -based binding adhesives such as fish, bone, or rabbit skin glues. Difficult to remove, the application of steam with specialized equipment can soften the materials. Guillotine cutters are never employed. If trimming is necessary, it is done with handheld scissors or Jacques Board shears (specifically designed for trimming fragile paper). Board shears are not guillotine cutters. The closely resemble a large pair of scissors. These allow Kofile to carefully and accurately trim paper with greater precision. Only one document is cut at a time to ensure no text is lost. Surface Dry Cleaning Surface cleaning is a generic term for the removal of materials deposited on pages. This includes dust, soot, airborne particulate, sedimentation from water damage, mold /mildew residue, active micro- organic growth, insect detritus, or even biological or mineral contaminants. All have serious Kofile consequences during long -term carefully storage. To improve appearance, COO, superficial grime is removed with a adhesives soft dusting brush. A microspatula is and tope --c used to coax insect deposits. Other mechanical tools include a latex sponge, method is powdered vinyl eraser, or soft block pictured for eraser. left (by application Removal of Tape, Adhesive< of heat and Varnish, or Old Repairs pressure), Varnish, pressure sensitive tape, and and a adhesive residue are reduced as chemical much as possible without further method. degradation to the original Document. When possible, tape is removed with Mechanical Heat Removal or Mechanical Peeling. The former is used when adhesive is loose, old, or brittle and the latter when removal by heat is unnecessary. A microspotula (sometimes heated) coaxes tape threads, pressure sensitive tape, and glue from the paper. A Hot Tools tape remover can soften adhesive for removal. Dial -Temp controls the transfer of heat and guards against scorching. Remaining adhesive is treated with a gum compound eraser. Solvents are only used by a conservator as a last resort, and only after testing. PAGE 24 KOF I FF 73 P r- 47 r_7 f A -r I e-1h �, - Board of Commissioners - October 17, 2016 ITEM: 5 -2-24 NEW HANOVER COUNTY, NC If mechanical removal is unsuccessful, the next alternative is chemical. This is either a local or spot treatment or immersion in a solvent bath. Kofile ensures that its laboratories are equipped to process chemical treatments correctly and safely. An alternative is the local application of solvent or mechanical removal (which is followed by erasing of adhesive residue or application of heat). Previous repairs that cannot be removed safely will remain. Stains are reduced to the greatest extent possible after careful testing. Tape stains are reduced, but most stains are likely permanent. Many stains, such as water stains, are not treated. Other stains are treated either chemically or aqueously depending on the paper and/or ink. Kofile understands that many stain - reducing agents are not safe for iron gall ink. Maximum testing is necessary. When testing determines that a proposed treatment will result in harmful or irreversible consequences, Kofile will contact the client to discuss alternatives or a course of non - action. Repair and Restore Paper Mending torn paper is an art form. It is accomplished with a variety of materials depending on the paper's color, tone, condition, and weight. The length of the tear(s) and the degree of embrittlement or fragmentation are also concerns. Kofile generally mends tears greater than 1/2" if the Document is going to be encapsulated. All of the materials utilized for mending are acid -free and reversible. Japanese paper and ethyl cellulose paste or Crompton tissue are used most often. Kozo paper, in natural and white finish, is commonly An 1848 Probate Record before and after treatment. The image to the right shows the pane after deacidificotion, tape removal, and mending with archival Japanese tissue. The image above shows a Kofile conservator piecing the document together after the adhesive was reduced. PAGE 25 l KOFILE r" " F < F I A _1r 10, Board of Commissioners - October 17, 2016 ITEM: 5 -2-25 NEW HANOVER COUNTY, NC S used because of its strength and transparent nature after application. While visible to the trained eye, it does not distract from the Document. Fragmented edges, foods, tears, cracks, voids, and losses are all mended in this fashion. Mending strips are water cut so the edge of the Japanese paper visually integrates with the Document, without clashing aesthetically or historically with the original_ Other types of Japanese paper used frequently include Zangetsu, Gampi, Tosa Tengujo, Seikushu, and Thin Uda. FilmoplasM may also be used for reinforcement of damaged sheets. Filmoplast0 is a low- temperature, acrylic adhesive that bonds to Japanese Kozo paper. Kofile also constructs our own version of this material with acid -free tissue paper and Rhoplex liquid acrylic adhesive. Deacidification is only performed after careful pH and compatibility testing. Kofile is equipped with multiple custom -built spray exhaust booths. All are routed through an HVAC system for optimum performance. A commercially- prepared buffer solution is applied to both sides of the sheet with compressed air sprayer equipment, see pictured right. The solution is non - flammable and non-- toxic. The active ingredient, magnesium oxide, neutralizes acid and provides an alkaline reserve. This chemical is inert, safe, and does not degrade the sheet. Once the buffer is applied, the paper's pH is slowly altered. After de- acidification, random testing ensures on 8 pH with a deviation of no more than 2 -4 %. Encapsulation In archival encapsulation, the document is free floating inside the envelope. It is not adhered or heat set. Each sheet is encapsulated in a Lay Flat Archival Polyester PocketTm , US Patent #7,943,220 131, 5/17/2011. The Lay Flat Archival Polyester PocketTM is available in custom sizes. Reemay® or spunbond polyester is welded in the pocket to offset the document's thickness and seal out atmospheric pollutants. This allows for a flat book block and reinforces the binding edge for added strength and years of service. Also, should New Hanover County need to access the original sheet, the Pocket would not need to be cut and replaced. Kofile uses SKC SH725 PET polyester. Polyester or Polyethylene Terephtholate (PET) is the most inert, rigid, dimensionally stable (dimstab), and strongest plastic film, otherwise known as MylarQ Type D or Melinex0 516. It is crystal clear, smooth, and has no odor. It will not distort or melt in case of fire. PAGE 26. KO F I L E PRESERVATION Board of Commissioners - October 17, 2016 ITEM: 5 -2-26 NEW HANOVER COUNTY, NC `FCFF`. i _ j 7jF H6TOPI% 41 !-D U,,,,1ES This Pocket is welded closed on three sides and the binding process seals the fourth side with a static seal enhanced by the Reemay0 polyester. Pocket dimensions match the `book block' dimensions with a 1' /a" or 11/4" binding margin. The inherent static cling of polyester provides physical support and protection from daily public use. Also, clear inert polyester film does not interfere with high clarity imaging. PAGE 27 KOQ acS 1,, /ATIllI. Board of Commissioners - October 17, 2016 ITEM: 5 -2-27 NEW HANOVER COUNTY, NC SCOPE OF SERVICES Preservation • Log. Create permanent log (noting condition, page order, characteristics, and treatments). • Clean. Surface clean sheets to remove deposits. This includes dust, soot, airborne particulate, sedimentation, insect detritus, or even biological /mineral contaminants. Tools include a microspatula, dusting brush, latex sponge, powdered vinyl eraser, or block eraser. • Conserve- Remove non - archival repairs and fasteners, such as residual glues. Reduce adhesives and laminates to the furthest extent possible without causing damage to paper and inks. • Mend. Mend fears with Japanese tissue. All materials are acid free and reversible. Sheets are also mended with either Japanese tissue and methyl cellulose adhesive, or archival acrylic based acid free and reversible heat set tissue such as Filmoplast®. • Stabilize. Deacidify sheets after careful testing. Magnesium oxide deacidifies (or neutralizes) acid inks and paper by providing an alkalize reserve. This chemical is inert and safe, and does not degrade the sheet. Random testing ensures an 8.5 pH with a deviation of no more than ±.5. • Protect. Encapsulate each sheet in a Lay Flat Archival Polyester Pocket''" composed of SKC Films, Skyroll SH72S0 Mylar. With a patented lay flat design, this envelope is welded to prevent invasion of atmospheric pollutants. The pockets are punched on the binding edge for the post binder. • Bind. The volumes are rebound in custom Heritage Recorder Binders. These binders are manufactured on a per -book basis and are sized to '14" incremental capacities. They are available in imitation leather —with options for customized imprinting and a County seal. Index tabs are repaired /replaced as necessary. • Document. A dedication and treatment report is included in the binders. • Quality Control. Final quality check with reference to original log. PAGE 28 KOFILEPIRFS-FRIVAT101" Board of Commissioners - October 17, 2016 ITEM: 5 -2-28 r 1. e3 i MA f NEW HANOVER COUNTY, NC PRESER'I; -'T HISTORICAL VOLUMES June 24. 2016 PROJECT PRICE QUOTE Please note that all pricing is valid for 90 days. •'• NOTES PRICE QUOTE $4,790,00: / • r Broken binding, •• - sheets • • signature, • - • -r- laminated. • • •7lrw - • • = - - - . . _. W011 1111-51 I'V-1 SO brittle and chipped. - • • Manuscript book with brittle pages.�! r��— �i � ��'' +i�rlrwrwrNM!•I• • - - =a�ISL� 7s'ar_�4' UII■ Records Manuscript • - has • broken • • • loose • • • - pages. f /, - •• Manuscript volume has • broken binding, o - sheets • • brittle pages. `•�i Manuscript volume has a broken binding, loose sheets a • brittle pages. $2,796.00 - • • Manuscript volume has • broken binding, •• sheets and brittle pages. - • r Manuscript volume has • broken • • • •• - sheets • a brittle pages. •. !f _ -IV TM Wo IVY 0 �• • • • • I - G.•. , . +•r • rr• - • • �. -i1 Rznwir -- •�• PAGE 29 ! 31 KOFILEPRESERVATION Board of Commissioners - October 17, 2016 ITEM: 5 -2-29 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 CONSENT DEPARTMENT: Museum PRESENTER(S): Barbara L. Rowe, Museum Curator CONTACT(s): Barbara L. Rowe SUBJECT: Approval of 6 Donations for Accession into the Museum's Permanent Collection BRIEF SUMMARY: The Museum collects objects pertaining to the history, science, and cultures of the Lower Cape Fear region. Submitted for approval are 6 donations to be added to the Museum's permanent collection. Donations are carefully documented. The Curator reviews each item's provenance, condition, relevance to the collection, potential for exhibition, and room required for storage. A report on each object is reviewed carefully by the Director and Collections Committee. The objects presented have passed this scrutiny and were approved at the Museum Advisory Board meeting on September 21, 2016. Donations include: Donation #1 U.S. Army Bayonet, 1917 Donation #2 Section of roof shingles, c.1760 -67 Donation #3 NHC Sheriff's Department booklet, 1975 Donation #4 NC Shipbuilding pass, 1944 Donation #5 Whitey's Restaurant postcard and Greenfield Gardens brochure, c. 1960s Donation #6 Five scrapbooks by Sunset Park Elementary School PTA with photos and programs, 1959 -1982 Each item offered has a special story to preserve. From a section of Colonial -era roof shingles to a 1975 booklet produced by the New Hanover County Sheriff's Department, the objects document 300 years of the region's stories. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Enhance and add recreational, cultural and enrichment amenities RECOMMENDED MOTION AND REQUESTED ACTIONS: Accept 6 donations of regional artifacts into the Cape Fear Museum Permanent Collection. ATTACHMENTS: 16 1017 NHC Accessions Chart COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. Board of Commissioners - October 17, 2016 ITEM: 6 COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 6 oA 0 P� O N t^ 0 U L cz 0 0 a 0 �i 0 •r4r` V V 1~ O O � z� o; O CA O U C�j CA ^O O W cam, C� o C�j CA O U C�j CA CA C � � o o CA CA W A Board of Commissioners - O Per 17, 2016 cS ITEM: 6 - 1 - 1 -� N O O N f` N 0 U L Cz O O 0 i-i 0 U U 0 a� 0 0 U N _N W �.' cd P-i O C bA � CA U. C% U C�j a !s o CA ¢ C�j ft z� o CA o C�j N -= W CA CA - U U U CA CA CA CA U U U S ero, �I d O d � .r J O. CA - O U _ O O s CA a z H' �C�-.jy 0 0 C O '¢ CA - V Vl O C O s£ w O c�j j[jjj{{III CA N A � = Board of Commissioners - October 1 ,016 5 a\ a\ ITEM: 6 - 1 - 2 -� NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 CONSENT DEPARTMENT: Museum PRESENTER(S): Barbara L. Rowe, Museum Curator CONTACT(S): Barbara L. Rowe SUBJECT: Approval of 103 Items to be Deaccessioned from the Museum Collection BRIEF SUMMARY: Museum staff and the Museum Advisory Board have been diligently culling items from the permanent collection that have no relevant provenance, are in very poor condition, or are duplicates of better examples. This process is a recommended step in effective collections management. The items recommended for deaccession have all been reviewed by the Curator, Director, Collections Committee, and the Museum Advisory Board at their meeting of September 21, 2016. Recommendations for disposition are also provided. Most items are identified for public auction, a procedure which removes the sale from immediate conflict of interest with the Museum. Income earned from items sold at auction goes into a restricted account used to purchase new artifacts for the collection or to conserve objects already in the collection. An object may also be recommended for transfer to another collecting institution, or be transferred into the Museum's Demonstration Collection for hands -on use in programs. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Enhance and add recreational, cultural and enrichment amenities RECOMMENDED MOTION AND REQUESTED ACTIONS: Accept the recommendation of the Museum Advisory Board to deaccession 103 items identified on the attached list for deaccession from the Museum's Permanent Collection. ATTACHMENTS: 16 1017 NHC Deaccession Chart COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 7 / \ 2 \ / \ u m \ / / j u \ / b ./ \ / U Q b 7Qk � \ _2 ® \ Q/k C41 /Sk � ~ G ] % � � ° � •- Q _CG �cli � ` § � � 2 '[ � o cn 49b k q 2 � U 00 nf . . � ITEM: 7 -] -] 0 0 U L cz C O O U cz U W cz 0 0 'C U A O 0 U N O C� � N C-j U � U CA � t� O l O CG ii' --yll O i—I U O U CA O C�j i. O o F o 1 CA O O 00 i N N V � � N � ITEM: 7 - 1 - 2 b� 'C 0 0 U L cz CL O O a .O U cz cz O 0 w A W a� U O O •� � O O U z °1 N N CA �.•, W C�j M > ' C�j C�j cd U O. En Z o o � O W c CG � M M � N N pp p M U N M M z U r 00 � N M � ITEM: 7 - 1 - 3 b� O Q� 0 U L cz CL O 0 a O U U cz cz O O 'C U O U t� U t� 0 U N O C� _O O r-- U ^� N S-y N N � � N � _U O U C�j S". N C�j O O � O � � � � O O � U � C bA �" CA C.' OM's�� N pJ 'C Cj p <� CJ .� ITEM: 7 - 1 - 4 o� 0 0 U L cz CL O 0 a U cz U W cz 0 0 z �raa 0 0 U 0 0 . 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O ra O w ra Nil I i � N M V 0 a\ a\ a\ ITEM: 7 - 1 - 12 0 Q� U O U L cz CL O O a O U cz U W cz O O 'C U ITEM: 7 - 1 - 13 o � U Cj HUM U O o G� U _CG O a� �z 01 C V U O V1 i. N 01 _> CC bA � W CA Sy A _0 C�j v U _0 v 0 O � V � 00 ITEM: 7 - 1 - 13 b� 0 0 U L Cz C 0 P� 0 U U Cz Cz 0 0 w z �raa 0 0 U N O C� _O O o� w v 0 0 U N O U O O W � O � � x W y U O ° z�C�j o-�C�j o� � N U M V 00 if Commissioners - October 17, 2016 ITEM: 7 - 1 - 14 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 CONSENT DEPARTMENT: Tax PRESENTER(S): Julie Populorum, Collections Supervisor CONTACT(S): Julie Populorum SUBJECT: Approval of August 2016 Tax Collection Reports BRIEF SUMMARY: NCGS 105 -350 requires the Tax Collector to submit a report showing the amount of taxes collected. Collections for August 2016 are not comparable to collection for August 2015 due to bills being generated in July last year and bills being generated in late August this year. September 2016 totals should be more comparable to September 2015. The report for August 2016 in comparison to August 2015 is as follows: New Hanover County Current Year August 2015 Real Property .39% 4.92% Personal Property 0% 3.25% Motor Vehicle 100% 100% Overall Collection Rate 1.78% 6.14% Total collected YTD $2,808,854.99 $9,270,554.36 Fire District Current Year August 2015 Real Property 4.2% 5.13% Personal Property .08% 28.08% Motor Vehicle 100% 100% Overall Collection Rate 2.12% 6.88% Total Collected YTD $161,261.97 $470,866.54 Debt Service NH3 Current Year Real Property .38% Personal Property 0% Motor Vehicle 100% Overall Collection Rate .61% Total Collected YTD $118,348.41 STRATEGIC PLAN ALIGNMENT: Board of Commissioners - October 17, 2016 ITEM: 8 Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the reports. ATTACHMENTS: New Hanover Collection Report August 2016 New Hanover County Fire District Colection Report August 2016 New Hanover Collection Debt Service collection Report August 2016 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 8 New Hanover County Monthly Collection Report for August 2016 Current Year 2016 Scroll /Billed Abatements Adjustments Real Estate Personal Property Motor Vehicles Combined $ 145,985,279.26 $ (259.83) $ - $ 8,793,297.53 $ (1,148.04) $ - $ 2,216,058.80 $ - $ - $ $ $ 156,994,635.59 (1,407.87) - Total Taxes Charged Collections to Date Write -off $ $ $ 145,985,019.43 575,405.27 - $ $ $ 8,792,149.49 4.22 - $ $ $ 2,216,058.80 2,216,058.80 - $ $ $ 156,993,227.72 2,791,468.29 - Outstanding Balance $ 145,409,614.16 $ 8,792,145.27 $ - $ 154,201,759.43 Collection Percentage - 0.39 349.98 0.00 $ 100.00 $ 1.78 YTD Interest Collected $ 1,694.34 $ - $ 15,692.36 $ 17,386.70 $ 5,158.40 $ 320,146.20 Write -off $ - $ - Total 2016 Collections YTD 2,808,854.99 Prior Years 2006 -2015 Real Estate Personal Property Motor Vehicles Combined Scroll $ 1,607,638.86 $ 3,534,628.45 $ 1,032,508.08 $ 6,174,775.39 Abatements $ (280.68) $ (35,001.17) $ - $ (35,281.85) Adjustments $ - $ 349.98 $ - $ 349.98 Total Levy $ 1,607,358.18 $ 3,499,977.26 $ 1,032,508.08 $ 6,139,843.52 Collections to Date $ 257,747.05 $ 57,240.75 $ 5,158.40 $ 320,146.20 Write -off $ - $ - $ - $ - Outstanding Balance $ 1,349,611.13 $ 3,442,736.51 $ 1,027,349.68 $ 5,819,697.32 YTD Interest Collected $ 28,815.69 $ 6,151.38 $ 1,925.84 $ 36,892.91 Total Prior Year Collections YTD 357,039.11 Grand Total All Collections YTD $ 3,165,894.10 NEW HANOVER COUNTY Chairman Clerk to the Board Date Board of Commissioners - October 17, 2016 ITEM: 8 - 1 - 1 New Hanover County Fire District Monthly Collection Report for August 2016 Current Year 2016 Scroll /Billed Abatements Adjustments Real Estate Personal Property Motor Vehicles Combined $ 6,856,300.12 $ (32.83) $ 2,621.38 $ 545,972.74 $ (0.56) $ 130,893.76 $ - $ - $ $ $ 7,533,166.62 (33.39) 2,621.38 Total Taxes Charged Collections to Date Write -off $ $ $ 6,858,888.67 28,778.47 - $ $ $ 545,972.18 435.83 - $ $ $ 130,893.76 130,893.76 - $ $ $ 7,535,754.61 160,108.06 - Outstanding Balance $ 6,830,110.20 $ 545,536.35 $ - $ 7,375,646.55 Collection Percentage - 0.42 - 0.08 $ 100.00 $ 2.12 YTD Interest Collected $ 228.38 $ - $ 925.53 $ 1,153.91 $ 286.19 $ 13,080.80 Write -off $ - $ - Total 2016 Collections YTD 161,261.97 Prior Years 2006 -2015 Real Estate Personal Property Motor Vehicles Combined Scroll $ 80,323.15 $ 174,186.61 $ 50,434.37 $ 304,944.13 Abatements $ - $ (813.26) $ - $ (813.26) Adjustments $ - $ - $ - $ - Total Levy $ 80,323.15 $ 173,373.35 $ 50,434.37 $ 304,130.87 Collections to Date $ 11,555.96 $ 1,238.65 $ 286.19 $ 13,080.80 Write -off $ - $ - $ - $ - Outstanding Balance $ 68,767.19 $ 172,134.70 $ 50,148.18 $ 291,050.07 YTD Interest Collected $ 1,530.68 $ 137.43 $ 92.40 $ 1,760.51 Total Prior Year Collections YTD 14,841.31 Grand Total All Collections YTD $ 176,103.28 NEW HANOVER COUNTY Chairman Clerk to the Board Date Board of Commissioners - October 17, 2016 ITEM: 8 - 2 - 1 New Hanover County Debt Service Monthly Collection Report for August 2016 Current Year 2016 Scroll /Billed Abatements Adjustments Real Estate Personal Property Motor Vehicles Combined $ 18,174,824.34 $ (32.36) $ - $ 1,094,973.73 $ (142.45) $ - $ 49,360.30 $ - $ - $ $ $ 19,319,158.37 (174.81) - Total Taxes Charged Collections to Date Write -off $ $ $ 18,174,791.98 68,860.22 - $ $ $ 1,094,831.28 - - $ $ $ 49,360.30 49,360.30 - $ $ $ 19,318,983.56 118,220.52 - Outstanding Balance $ 18,105,931.76 $ 1,094,831.28 $ - $ 19,200,763.04 Collection Percentage 0.38 - 100.00 0.61 YTD Interest Collected $ - $ - $ 127.89 $ 127.89 Total 2016 Collections YTD Board of Commissioners - October 17, 2016 ITEM: 8 - 3 - 1 $ 118,348.41 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 CONSENT DEPARTMENT: Strategy & Budget PRESENTER(S): Elizabeth M. Schrader, Chief Strategy and Budget Officer CONTACT(S): Elizabeth M. Schrader SUBJECT: Adoption of Budget Amendments BRIEF SUMMARY: The following budget amendments amend the annual budget ordinance for the fiscal year ending June 30, 2017: Engineering 17 -014 Library 17 -016, 17 -017 STRATEGIC PLAN ALIGNMENT: Strong Financial Performance • Control costs and manage to the budget RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the ordinances for the budget amendments listed. ATTACHMENTS: BA 17 -014 BA 17 -016, 17 -017 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 9 AGENDA: October 17, 2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2017 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2017. Section 1: Details of Budget Amendment Strategic Focus Area: Intelligent Growth / Economic Development Strategic Objective(s): Innovate programs to protect the environment Enhance / add recreational, cultural and enrichment amenities Fund: Mason Inlet Capital Project Department: Engineering Expenditure: Decrease Increase Total BA 17 -014 Capital Project Expense $ 860,000 $ 860,000 Total $ - $ 860,000 $ 860,000 Revenue: Decrease Increase Total BA 17 -014 Grant Revenue $ 860,000 $ 860,000 Total $ - $ 860,000 $ 860,000 Project Budget Prior to Actions Today $ 19,286,281 Total if Actions Taken $ 20146 281 Section 2: Explanation BA 17 -014 - On September 6, 2016, the Board approved a request to apply for a grant from the NC Division of Water Resources for engineering and construction cost for the Mason Creek/AIWW crossing dredging event. The grant has been awarded. The total cost of the project is $12M. The grant amount is $860,000 and the County's cash match is $430,000_ The Mason Inlet capital project fund has contingency funds available to cover the $430,000 match. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 17 -014 amending the annual budget ordinance for the fiscal year ending June 30, 2016, is adopted. Adopted, this 17th day of October, 2016 (SEAL) Beth Dawson, Chairman ATTEST: Teresa P. Elmore, Clerk to the Board Board of Commissioners - October 17, 2016 ITEM: 9 - 1 - 1 AGENDA: October 17, 2016 NEW HANOVER COUNTY BOARD OF CONEMSSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2017 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2017. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Provide health / wellness education, programs, and services Support programs to improve educational performance Fund: General Department: Library Expenditure: Decrease Increase Total BA17 -016 Raising a Reader $ 23,750 $ 23,750 BA17 -017 Reach Out and Read $ 5,000 $ 5,000 Total $ 28,750 $ 28,750 Revenue: Decrease Increase Total BA17 -016 Raising a Reader $ 23,750 $ 23,750 BA17 -017 Reach Out and Read $ 5,000 $ 5,000 $ 28,750 $ 28,750 Prior to Actions Today Departmental Budget $ 4,351,190 Total if Actions Taken 4,379,940 Section 2: Explanation BA 17 -016 budgets a grant from Smart Start of New Hanover County (SSNIIQ for the Raising a Reader program. New Hanover County Public Library (NHCPL) in partnership with Johnson Pre -K Center, Wilmington Head Start and Mary Washington Howe Pre -K Center are working together to improve the reading readiness skills of children. These funds will be used to purchase tote bags and books, which will be distributed to the children, and tracking charts and program manuals_ Approximately 500 children will be served. No County match is required. BA 17 -017 budgets a grant from SSNHC for the Reach Out and Read program. These funds will be used to purchase books to distribute to children and maintain "literacy rich" areas (brightly colored rooms that are filled with puppets and books) in waiting and exam rooms at local pediatric clinics. Roughly 4,500 children will be served. No County match is required. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 17 -016 & 17 -017 amending the annual budget ordinance for the fiscal year ending June 30, 2017, is adopted. Adopted, this 17th day of October, 2016_ Board of Commissioners - October 17, 2016 ITEM: 9 - 2 - 1 (SEAL) Beth Dawson, Chairman ATTEST: Teresa P. Elmore, Clerk to the Board Board of Commissioners - October 17, 2016 ITEM: 9 - 2 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 REGULAR DEPARTMENT: Emergency Management PRESENTER(S): Warren Lee, Emergency Management/911 Director CONTACT(S): Ruth Smith, Chief Communications Officer SUBJECT: Consideration of a Resolution Recognizing Public Employees for Their Service During Hurricane Matthew BRIEF SUMMARY: A resolution has been prepared for the Board's consideration to recognize the dedicated public employees that left their families and property behind to serve and protect their community. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Understand and act on citizen needs Effective County Management • Recognize and reward contribution RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the resolution. ATTACHMENTS: Hurricane Matthew Resolution COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 10 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION Recognizing Public Employees for Their Service During Hurricane Matthew WHEREAS, Hurricane Matthew was approaching New Hanover County as a potential Category 3 storm accompanied by over 10 inches of rain; and WHEREAS, New Hanover County implemented a State of Emergency on October 6, in advance of the storm to allow emergency management officials to access resources immediately; and WHEREAS, New Hanover County activated its Emergency Operations Center on the morning of October 7, and began to open shelters and assist those in need later that day; and WHEREAS, over 500 New Hanover County and other public employees were called in to work shifts in response to the emergency, leaving behind their families and property to assist the community; and WHEREAS, County employees were joined with community partners including law enforcement, emergency services, the American Red Cross, Amateur Radio Emergency Services, volunteers with the Response and Emergency Management Organizations, state and federal agency representatives, representatives from the City of Wilmington, and our local beach communities, to fulfill responsibilities outlined in the New Hanover County Emergency Operations Plan. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners recognizes and thanks the public employees for the work that they performed above and beyond their regular duties to assist our community throughout the storm. ADOPTED this the 17th day of October, 2016. NEW HANOVER COUNTY Beth Dawson, Chairman ATTEST: Teresa P. Elmore, Clerk to the Board Board of Commissioners - October 17, 2016 ITEM: 10-1 -1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 REGULAR DEPARTMENT: County Manager PRESENTER(S): Chairman Dawson CONTACT(S): Chris Coudriet SUBJECT: Appointment of Clerk to the Board BRIEF SUMMARY: The Board has identified Kymberleigh G.Crowell to serve as the next New Hanover County Clerk to the Board. The clerk is one of three positions appointed by the Board of Commissioners. The clerk is responsible for preparing the minutes of board meetings and maintaining the official permanent record of board actions. The Oath of Office must be administered to Kymberleigh G. Crowell, Clerk to the Board of Commissioners, effective December 1, 2016. STRATEGIC PLAN ALIGNMENT: Effective County Management • Hire, develop and retain talented people RECOMMENDED MOTION AND REQUESTED ACTIONS: Issue the oath of office. ATTACHMENTS: Oath of Office COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Issue the oath of office. COMMISSIONERS' ACTIONS: Approved the appointment of Kymberleigh G. Crowell 5 -0, effective December 1, 2016, and issued the oath of office. Board of Commissioners - October 17, 2016 ITEM: 11 NEwHANOVER COUNTY BOARD OF COMMISSIONERS Oath of Office Clerk to the Board of Commissioners I, Kymberleigh G. Crowell, do solemnly swear that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws of North Carolina not inconsistent therewith, and that I will faithfully discharge the duties of my office as Clerk to the Board of County Commissioners effective December 1, 2016, so help me God. Kymberleigh G. Crowell Sworn to and subscribed before me this the seventeenth day of October, 2016. Beth Dawson, Chairman New Hanover County Board of Commissioners Board of Commissioners - October 17, 2016 ITEM: 11-1 -1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 REGULAR DEPARTMENT: Human Resources PRESENTER(S): Commissioners and Chris Coudriet, County Manager CONTACT(S): Bo Dean, Human Resources Analyst SUBJECT: Presentation of Stellar Award, Service Awards and Introduction of New Employees BRIEF SUMMARY: Chairman Dawson will present a Stellar Award to Kym Crowell, Deputy Clerk to the Board, for Professionalism and Integrity. Service awards will be presented to retirees and employees. New employees will be introduced and have their photo taken with the Board of Commissioners. STRATEGIC PLAN ALIGNMENT: Effective County Management • Hire, develop and retain talented people • Recognize and reward contribution RECOMMENDED MOTION AND REQUESTED ACTIONS: Present Stellar Award, service awards and meet new employees. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Present Stellar Award, service awards and meet new employees. COMMISSIONERS' ACTIONS: Presented a Stellar Award to Kym Crowell, Deputy Clerk to the Board, for Professionalism and Integrity. Presented service awards and met new employees. Board of Commissioners - October 17, 2016 ITEM: 12 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 REGULAR DEPARTMENT: Governing Body PRESENTER(S): J.H. Corpening, II, Chief District Court Judge and New Hanover County Juvenile Crime Prevention Council Chairman CONTACT(S): Teresa Elmore, Clerk to the Board and Wendy DuBose, JCPC Staff Liaison /Support SUBJECT: New Hanover County Juvenile Crime Prevention Council Annual Update BRIEF SUMMARY: The New Hanover County Juvenile Crime Prevention Council will make its annual presentation to the Board of Commissioners. Attached is the information regarding this board. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear presentation. ATTACHMENTS: New Hanover County Juvenile Crime Prevention Council Information COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Hear presentation. COMMISSIONERS' ACTIONS: Heard presentation. Board of Commissioners - October 17, 2016 ITEM: 13 NEW HANOVER COUNTY JUVENILE CRIME PREVENTION COUNCIL Members: Representatives from the following categories: school superintendent or designee, police chief or designee, sheriff or designee, district attorney or designee, chief court counselor or designee, AMH /DD /SA director or designee, DSS director or designee, county manager or designee, substance abuse professional, member of faith community, county commissioner, 2 under age 18, juvenile defense attorney, chief district judge or designee, member of business community, health director or designee, United Way or other non - profit member, parks and recreation representative, and up to 7 at -large members appointed by County Commissioners. (Limited to no more than 26.) Terms: 2 -year terms (Changed from 3 -year terms to reflect requirements of General Statutes) 9/06 Regular Meetings: Meetings are held seven times a year (3rd Friday at 12:00 p.m.) in Human Resources Training Room B in the New Hanover County Government Center, 230 Government Center Drive, Wilmington, NC. Statute or Cause Creating Task Force: NC General Assembly established JCPC on 12/21/98. Revised membership GS 14313-846. Purpose: The JCPC is to assess, prioritize and identify ways to meet needs of youths who are at -risk of delinquency or who have been adjudicated, undisciplined, or delinquent; identify community risk factors; recommend allocation of state funding for youth programs that address these risk factors; and evaluate the effectiveness of these programs. Board of Commissioners - October 17, 2016 ITEM: 13- 1 - 1 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Business Community F. Campbell Dodd, III First 9/15/14 9/30/16 4314 Stratton Village Lane Wilmington, NC 28409 910 - 538 -3633 (H, W & C) Juvenile Defense Attorney Ashley Michael Unexpired 11/13/12 9/30/14 701 Market Street First 9/15/14 9/30/16 Wilmington, NC 28401 910 - 632 -9191 (H) Under Age 18 (2 Students required) Darren Janz Wilmington, NC 28409 First 12/14/15 9/30/17 910- 791 -7869 Christan Stukes Wilmington, NC 28405 First 2/16/15 9/30/17 910- 233 -0719 Board of Commissioners - October 17, 2016 ITEM: 13- 1 - 1 JUVENILE CRIME PREVENTION COUNCIL (CONT.) Board of Commissioners - October 17, 2016 ITEM: 13- 1 - 2 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Members -at -Large Vacancy First 9/14/15 9/30/17 John M. Coble First 9/14/15 9/30/17 5003 Villa Place West Wilmington, NC 28409 910 - 796 -6627 (H) 910 - 619 -2829 (C) John Alan Dismukes First 9/17/12 9/30/14 4166 Breezewood Dr., #204 Second 9/15/14 9/30/16 Wilmington, NC 28412 910 - 648 -3162 (C) 520 -6786 (C) Cathy Guidry First 9/14/15 9/30/17 414 West Blackbeard Road Wilmington, NC 28409 910- 791 -4740 (H) 910- 471 -4740 (C) 910- 471 -4742 (W) Vacancy First 9/14/15 9/30/17 Ida R. Smith First 9/17/12 9/30/14 2410 Chestnut Street Second 9/15/14 9/30/16 Wilmington, NC 28405 910 - 763 -9136 (H) 910 - 520 -6790 (C) County Commissioners' Designee Avril Pinder /Kathy Stoute 8/20/12 Undesignated New Hanover County Deputy Manager 230 Government Center Drive, Suite 195 Wilmington, NC 28403 910 - 798 -7184 (W) Board of Commissioners - October 17, 2016 ITEM: 13- 1 - 2 JUVENILE CRIME PREVENTION COUNCIL (CONT.) Revised: 5/24/2016 Board of Commissioners - October 17, 2016 ITEM: 13- 1 - 3 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Agency Representatives: District Attorney's Office: Charity Wilson Undesignated DSS: Wanda Marino Health Department: Maria Turnley Judge of District Court: Judge JH Corpening, Chair Juvenile Justice / Courts: Robert Speight NHC Schools: Dr. Rick Holliday Public Defender's Office: Lyana Hunter Sheriff Department: Novella H. Frieslander Substance Abuse Center: Ryan Estes Trillium Health Resources — Southern Regional Area Board: Amy Horgan United Way: Tommy Taylor Wilmington City Police: Melissa Moore Youth Empowerment Program: Chris Preston NC JJ &DP Consultant: Jesse Riggs File: /JCPC Staff liaison /support: Wendy DuBose 12/15 Revised: 5/24/2016 Board of Commissioners - October 17, 2016 ITEM: 13- 1 - 3 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 REGULAR DEPARTMENT: Governing Body PRESENTER(S): Eric Blaesing, Parks Conservancy of New Hanover County, Inc. Board of Directors Chairman CONTACT(S): Teresa Elmore, Clerk to the Board and Tara Duckworth, Parks and Gardens Director SUBJECT: Parks Conservancy of New Hanover County, Inc. Board of Directors Annual Update BRIEF SUMMARY: The Parks Conservancy of New Hanover County, Inc. Board of Directors will make its annual presentation to the Board of County Commissioners. Attached is the information regarding this board. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear presentation. ATTACHMENTS: Parks Conservancy of New Hanover County, Inc. Board of Directors Information Parks Conservancy of New Hanover County, Inc. Board of Directors Presentation COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Hear presentation. COMMISSIONERS' ACTIONS: Heard presentation. Board of Commissioners - October 17, 2016 ITEM: 14 PARKS CONSERVANCY OF NEW HANOVER COUNTY, INC. BOARD OF DIRECTORS Members: 13; 12 members appointed by the County Commissioners 1 County Commissioner Representative Term of Office: 3 -year terms Qualifications: County resident 18 years of age or more who has a sincere interest and commitment to the importance of park and recreation services; a willingness to give freely of time and energy to learn about and to carry out responsibilities; the ability to work well with all other Board members; complete open- mindedness and respect for varied points of view and consideration of all Board business; good judgment, intelligence and courage of conviction; a dedicated interest in the Park and Recreation welfare of all citizens of the county; the capability of speaking out and articulating parks and recreation needs; the ability to accept and weather criticism gracefully; the strength to refuse to be intimidated by pressure groups and issues which are not in the best interest of the whole county; a strong feeling for team work between the Director, Board of County Commissioners, and other Advisory Board members and a desire to truly know the community and the recreational needs of all citizens. Regular Meetings: Third Tuesday at 5:30 p.m. in the Parks Conference Room, County Government Center, 230 Government Center Drive, Wilmington, NC Statute or cause creating Board: The New Hanover County Board of Commissioners approved the establishment of the Parks Conservancy on April 16, 2012; first appointments were made May 20, 2013. Purpose: The general purposes of the Parks Conservancy are as follows: 1. To establish an endowment and receive and distribute monies for prospective funding of capital improvements at County parks and to encourage the accumulation and dissemination of knowledge of the history and natural heritage of Southeastern North Carolina. 2. To arrange for such meetings of Conservancy officers or other interested individuals, as may be legally necessary or considered desirable in the furtherance of the aims and purposes of County parks. 3. To encourage and arrange for gifts, grants, bequests, and devises to the Conservancy for its work in the furtherance of the objectives for which it is organized, and to provide for the proper expenditure, use, and conservation of all gifts, grants, bequests, and devises so received. 4. To provide oversight to all internal groups including but not limited to: Volunteers and special event committees. 5. To foster relationships with other related organizations. 6. To serve as ambassadors for the Parks to the community. 7. To participate in and support Parks events and programs. CURRENT MEMBERS TERM OF OFFICE APPOINTMENT EXPIRATION Eric Blaesing, President First 6/3/13 6/30/16 8335 Vintage Club Circle Second 6/20/16 6/30/19 Wilmington, NC 28411 910 - 686 -0094 (H) 336- 601 -2860 (C) Board of Commissioners - October 17, 2016 ITEM: 14- 1 - 1 PARKS CONSERVANCY OF NEW HANOVER COUNTY (CONT.) Revised 9/30/16 Board of Commissioners - October 17, 2016 ITEM: 14- 1 - 2 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Faye D. Brock First 5/20/13 6/30/15 4725 Wedgefield Drive Second 7/20/15 6/30/18 Wilmington, NC 28409 910 - 431 -2501 (H) 910 - 395 -8266 (W) Beth W. Crookham First 7/20/15 6/30/18 1702 Chestnut Street Wilmington, NC 28405 910 - 619 -2860 (C) Janeth E. Dill, Treasurer First 7/21/14 6/30/17 600 Blue Point Drive Wilmington, NC 28411 910 - 686 -0513 (H) 910 - 232 -4424 (C) 910 - 819 -4757 (W) Tori Jones First 7/20/15 6/30/18 112 River Rock Way #102 Wilmington, NC 28401 910 - 619 -9449 (H /C) Cindy L. Kauth Unexpired 6/20/16 6/30/18 911 Shelton Court Wilmington, NC 28412 570 - 878 -6321 (C) Richard E. Lawson, Vice - President First 8/19/15 6/30/18 1916 Hawthorne Road Wilmington, NC 28403 910 - 617 -9660 (H /C) 910 - 254 -3534 (W) Comer Lyons First 6/20/16 6/30/19 217 Shannon Drive Wilmington, NC 28409 910 - 805 -1488 (H) Anne Murray First 7/20/15 6/30/18 1631 Airlie Forest Court Wilmington, NC 28403 910 - 547 -9150 (C) 910 - 819 -6979 (W) Kelsey Obernuefemann First 7/20/15 6/30/18 420 Bayfield Drive Wilmington, NC 28411 919 - 609 -3062 (C) Aileen Sutton Unexpired 12/14/15 6/30/17 913 Lord Thomas Road Wilmington, NC 28405 713 - 702 -7669 (H /C) Jeremy M. Wilson, Secretary First 5/20/13 6/30/16 6112 Nettle Circle Second 6/20/16 6/30/19 Wilmington, NC 28405 910 - 399 -5627 (H) 910 - 794 -4870 (W) Revised 9/30/16 Board of Commissioners - October 17, 2016 ITEM: 14- 1 - 2 PARKS CONSERVANCY OF NEW HANOVER COUNTY (CONT.) Revised 9/30/16 Board of Commissioners - October 17, 2016 ITEM: 14- 1 - 3 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION County Commissioner Representative Appt. 1/5/15 Undesignated Rob Zapple 230 Government Center Drive, Suite 175 Wilmington, NC 28403 798 -7306 (NHC Office) Tara Duckworth, Director Parks and Gardens Department 230 Government Center Drive, Suite 120 File: /Parks Conservancy Wilmington, NC 28403 9/16 798 -7198 Revised 9/30/16 Board of Commissioners - October 17, 2016 ITEM: 14- 1 - 3 co CID L z � CID � m U u LU L L W O C:L4 o U x IL-)El � w Mz o Board of Commissioners - October 17, 2016 ITEM: 14- 2 - 1 C.-n �ioo•�� Zo�o� ono =•��o iE Board of Commissioners - October 17, 2016 ITEM: 14- 2 - 2 •�/ ru Q) , _ cu E �� V cn 4-j •- y O +-j' • � j:) V a--j N 4-j M •— M -0o��.N� M Ln , M C.-n �ioo•�� Zo�o� ono =•��o iE Board of Commissioners - October 17, 2016 ITEM: 14- 2 - 2 Aft .N i L.L - -;firiq ; E i O O O r-1 O C6 CD • m u o d y c N 6 � � n 4° Y - © U) — U g t � E E n Fa�y3R� c �� a a d� �,• F o v U Aft .N i L.L - -;firiq ; E i O O O r-1 O C6 CD • m u o d y c N 6 � � n 4° Y - © U) — U g t � E E n v U +5 ca O H N . ate-+ E Ise N .N E L � Q1 O -Ln _ -Ln i 4— O It N a--+ a--+ N C6 M N i X > O N .S CD U LL Board of Commissioners - October 17, 2016 ITEM: 14- 2 - 3 'T% • LL N -0 U � � 2 U Z O ern -0 U 4- ca a" o M O 0 4_j _0 C �C 2 :3 O b.0 v � H 0 0 LL Z c: b a- O Z 41 U ca U c: > C fa +� N ca a o � a C6 U C6 U Li 'T% • LL r. Y X y °.a Y w a r4ov� 1]JS fE N, 3 OL �n Board of Commissioners - Oct44 17, ITEM: 14- 2 - 4 a O O U O O 0 4_j C)_ ILL �C 2 O -0 v � H 0 0 LL Z c: b a- O Z 41 > W --,,e -0 O O LL C6 o 0 u 0 0 c 4-J �L CL L r. Y X y °.a Y w a r4ov� 1]JS fE N, 3 OL �n Board of Commissioners - Oct44 17, ITEM: 14- 2 - 4 a O V C� m ^L ^r'1 W \O a N O C6 U a—+ C6 N m O H C6 _N ca N Q C6 C6 N i O ca N ca U O O a� O E a) Ln O a i O U Q L O +j C6 L R a L L a R S Board of ITEM: 14- 2 - 5 C%16 401 X r� H 1% 401 r. ca L N ca L ca N W ca ca U N .O Q N N O O U 0 C6 a--+ N ate--+ ClA L O L ca ca O .W N rC `i L N a--+ L z a--+ C6 N N L U N ClA N C6 U `i IL N N L .i IL U `i N m L C6 N C6 N U N O N 0 DC U L O O IL N a--+ `i N N O ca U a—+ C6 N m N L N N a--+ `i 0 L C6 a--+ N L C6 L ca C6 a--+ Q O 0 El Board of Commissioners - October 17, 2016 ITEM: 14- 2 - 6 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 REGULAR DEPARTMENT: Governing Body PRESENTER(S): Teddy Davis, Airlie Gardens Foundation, Inc. Board of Directors President CONTACT(S): Teresa Elmore, Clerk to the Board and Tara Duckworth, Parks and Gardens Director SUBJECT: Airlie Gardens Foundation, Inc. Board of Directors Annual Update BRIEF SUMMARY: The Airlie Gardens Foundation, Inc. Board of Directors will make its annual presentation to the Board of County Commissioners. Attached is the information regarding this board. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear presentation. ATTACHMENTS: Airlie Gardens Foundation, Inc. Board of Directors Information Airlie Gardens Foundation, Inc. Board of Directors Presentation COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Hear presentation. COMMISSIONERS' ACTIONS: Heard presentation. Board of Commissioners - October 17, 2016 ITEM: 15 AIRLIE GARDENS FOUNDATION, INC. BOARD OF DIRECTORS Members: 11 10 Board members appointed by Commissioners: 9 at -large members; 1 Commissioner 1 Member of the Corbett family or its descendant appointed by Commissioners Terms: 3 -year terms Regular Meetings: Meetings are held on the third Thursday of every month at 8:15 a.m. at Airlie Gardens, 802 Airlie Road (at the Airlie Cottage), Wilmington, NC. There is no meeting in July. Statute or Cause Creating Task Force: New Hanover County Board of Commissioners established the Foundation Board on February 15, 1999 Purpose: The general purposes of the Foundation are as follows: 1. To establish an endowment and receive and distribute monies for prospective funding of capital improvements at Airlie Gardens and to encourage the accumulation and dissemination of knowledge of the history and natural heritage of Southeastern North Carolina. 2. To arrange for such meetings of Foundation officers or other interested individuals, as may be legally necessary, or considered desirable in the furtherance of the aims and purposes of Airlie Gardens. 3. To encourage and arrange for gifts, grants, bequests, and devises to the Foundation for its work in the furtherance of the objectives for which it is organized, and to provide for the proper expenditure, use, and conservation of all gifts, grants, bequests, and devises so received. 4. To serve in an advisory capacity to the gardens staff and County Commissioners by providing advice and direction for operations, policy, capital improvements, and program development. 5. To provide oversight to all internal groups including but not limited to: volunteers, special event committees and the Airlie Gardens Guild. 6. To foster relationships with other related organizations. 7. To serve as ambassadors for the gardens to the community. 8. To participate in and support Airlie Gardens events and programs. Board of Commissioners - October 17, 2016 ITEM: 15- 1 - 1 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Raymond E. Bray, Secretary First 6/16/14 6/30/17 3213 Galway Road Castle Hayne, NC28429 (910) 602 -7872 (H) (910) 343 -0777 (W) Andrew Cooke, Treasurer First 6/22/15 6/30/18 2024 Metts Avenue Wilmington, NC 28403 (910) 619 -1938 (C) (910) 815 -2722 (W) Teddy Davis, President First 6/18/12 6/30/15 309 N. Channel Drive Second 6/22/15 6/30/18 Wrightsville Beach, NC 28480 (910) 520 -4344 (H /C) (910) 399 -6649 (W) Board of Commissioners - October 17, 2016 ITEM: 15- 1 - 1 AIRLIE GARDENS FOUNDATION, INC. BOARD OF DIRECTORS (CONT.) Revised 6/23/2016 Board of Commissioners - October 17, 2016 ITEM: 15- 1 - 2 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Hank Estep First 6/20/11 6/30/14 3213 Snowberry Court (28409) Second 6/16/14 6/30/17 P.O. Box 2263 Wilmington, NC 28402 (910) 792 -9584 (H) (910) 798 -2226 (W) (910) 232 -8272 (C) Debra H. Hays First 6/22/15 6/30/18 6809 -102 Mayfaire Club Drive Wilmington, NC 28405 (910) 232 -0505 (C) (910) 256 -4503 (W) Bonnie Nelson First 6/20/16 6/30/19 2309 New Orleans Place Wilmington, NC 28403 910 - 679 -4004 (H) 336- 253 -1904 (C) Sandra Alice Ray, Vice President First 6/17/13 6/30/16 5409 Widgeon Drive Second 6/20/16 6/30/19 Wilmington, NC 28405 (910) 512 -7100 (H) (910) 772 -7100 (W) Carey D. Ricks First 6/22/15 6/30/18 813 Howes Point Place Wilmington, NC 28405 (910) 256 -9336 (H) (910) 520 -8056 (C) Mark Tyler First 6/20/16 6/30/19 PO Box 16603 Wilmington, NC 28408 910 - 523 -0286 (C) 910 - 509 -3912 (W) County Commissioner: Skip Watkins Appointed 1/5/15 Undesignated 230 Government Center Drive, Suite 175 Wilmington, NC 28403 (910) 798 -7148 (NHC Office) Corbett Family Representative: Ted Davis, Jr. First 10/15/12 6/30/15 Second 6/22/15 6/30/18 New Hanover County Liaison: Tim Burgess 230 Government Center Drive, Suite 195 Wilmington, NC 28403 (910) 798 -7184 (W) Director of Parks and Gardens: Tara Duckworth Airlie Gardens File: /Airlie 301 Airlie Road B/C #38 -6.16 Wilmington, NC 28403 (910) 798 -7700 Revised 6/23/2016 Board of Commissioners - October 17, 2016 ITEM: 15- 1 - 2 a O M O LL N LMi 4� M M 4� Q 4� s L O LMV 4� .� 0 4 O M LM M O m ca 0 ca Q W O N Ln . 5 ca 0 0 0 1 .Ul) ca O m O ca O LL ca ca Y i a 0 V O ca 2 z Board of Commissioners - October 1 Q 16 ITEM: 15- 2 - 1 N 4l N � V ca > O C16 Y 3 CL Z Board of Commissioners - October 1 Q 16 ITEM: 15- 2 - 2 , -' Ln H . ate1 cn L 0 a--+ V V1 cn C C 0 .� E .i O .E (�j � 0 � O Q E a� ca ._ 0 C C �U 0 E 0 a--+ N X 0 0 M 0 �_ U C U Q 0 > *> -0 -0 '� — .O E w m m N 4l N � V ca > O C16 Y 3 CL Z Board of Commissioners - October 1 Q 16 ITEM: 15- 2 - 2 , -' M 4l N Board of Commissioners - October 1 Q 16 ITEM: 15- 2 - 3 , -' 4- O O � �+ p E \ •E x C: Owl N i O �- O O .� .� ca Ln 0 ca +j =3 ca �..� Q C au U 1 Ln 0 ca i > N ate-+ (D M — LAM ca N 2 N o a� > a, o > N -P +-+ O Y 3 • • • • a Z Board of Commissioners - October 1 Q 16 ITEM: 15- 2 - 3 , -' i C6 U C6 Q� O ca N _U O N ca o?S Y i fC a O V a� 0 ca 2 Z • • c Board of Commissioners - October 1 Q�16 ITEM: 15- 2 - 4 , ' =fig � � N U N a--+ L 4-J LL L C6 C6 4-J a-J N Q � N Ln ate-+ N O O (, Q }, O cn o •� ._ a-+ O O n N � V'f a� m _ > . U o a� o O O •� p C M N i 0- N N Vl O ~ C6 0 0 +-j -0 uj (n N 0 a ••+ L E N C6 N i Cz }, • cn o \ W u z c!)- 00 U Q rl lfl N 0 N ca 4-J cu N N O D +-+ O O N 0 • 0 E 2 Lu 0 i C6 U C6 Q� O ca N _U O N ca o?S Y i fC a O V a� 0 ca 2 Z • • c Board of Commissioners - October 1 Q�16 ITEM: 15- 2 - 4 , ' =fig O Z i--I i L- 0 O O U 2 O ca � ca � 0- N H • U cn N rq cn •m cn 4 U '��a� � o � � a� •— � O a� m Q m O U N O N U �_ a--+ 4-j N• —�W . N Z3 O Z3 O •E ate-+ i O Q C6 U Z3 •�_ Q •L Q O u O a--+ O N w MLU ate-+ a--+ ate-+ }, ux ~ �> w �O +�-+ N w U U N OUQmz 4t O w° w 4-) Ln � V ca > o OAS Y 3 CL Z Board of Commissioners - October 1 Q 16 ITEM: 15- 2 - 5 , -' =lg a--J ca ca •"• '' F W U 0 C16 Y 3 CL Z Board of Commissioners - October 1 Q 16 ITEM: 15- 2 - 6 _ fa i O L O 2 W W W O 0 O E a_ • • • • W W W N C C CD w CD N � � o a c 2 CL z Board of Commissioners - October 116 ITEM: 15- 2 - 7 (.Do 61 a�4 Z -0 b = ,V v i � = ;: r; p�� O �; 'C •ti► ^W W fa i O L O 2 W W W O 0 O E a_ • • • • W W W N C C CD w CD N � � o a c 2 CL z Board of Commissioners - October 116 ITEM: 15- 2 - 7 ,V W W C p�� O E W ^W W fa � fa E E L O CD -0 � fa i O L O 2 W W W O 0 O E a_ • • • • W W W N C C CD w CD N � � o a c 2 CL z Board of Commissioners - October 116 ITEM: 15- 2 - 7 s x W a-+ i Q i 3 s 0 LIL a� 00 O � V ca > O C16 Y 3 CL Z - October Ad 16 �_8 L Q L.n O U Ln O a_+ U Ln cc G 00 O � V ca > O C16 Y 3 CL Z - October Ad 16 �_8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 REGULAR DEPARTMENT: Community Justice Services PRESENTER(S): Kathy Stoute, Community Justice Services Director CONTACT(S): Kathy Stoute SUBJECT: Double the Impact Update BRIEF SUMMARY: In October 2015, the Board of County Commissioners approved funding for the Community Justice Services Department's Double The Impact request to expand the current prevention service array to include adding a psycho - educational group component and a case management program. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Increase public safety and crime prevention • Provide health and wellness education, programs, and services RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear presentation. ATTACHMENTS: Double the Impact Update COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Hear presentation. COMMISSIONERS' ACTIONS: Heard presentation. Board of Commissioners - October 17, 2016 ITEM: 16 H U d W W J m O 0 v a W H W J m 0 W a 0 O O N _ r N r-I L 4l O a-0 U O Board of Commissioners - October 1 2016 ITEM: 16- 1 - 1 •i 4l N � 4l � U � 41 V 4-j � L ci O L Q O fC E 3 V Z Board of Commissioners - October 1 2016 ITEM: 16- 1 - 1 Board of Commissioners - October 1 2016 ITEM: 16- 1 - 2 W N rl N ^N' W > r N V N o {/f U .� U O 3 U iN 4-0 E N •> M LL ^� W •> L.INEEN E W Ca aw r a c� V = � a L a av > ° '> O a w Ln M O LL. O ca LL. 0 W t 3: Q Q O 0 0 r- E r- _ (� (� z 0 Z Board of Commissioners - October 1 2016 ITEM: 16- 1 - 2 N E i w 0 M C .0 > a • V W ; of W i-ft. Ln t— a N .tw i 4A F- i L a O E O a O ri O N n ri O a-0 U A u a� U 0 V M 4l N 0 V O z Board of Commissioners - October 1 2016 ITEM: 16-1 - 3 N O U > -0 0 i 1 >�Q O 0 N N cn CAA � • C6 .� • O > +-+ U "�� a--+ O ca 0.— o o +_+ •U C6 i •� CL_O U O •i i ca •N � -0 aA� i N C6 O Q�•U �•O 0 U0 10- O O _ � — � Q o 0 a--+ :3 .-. O O +_+ O O U E0 L> U •� E O L N O U.2 �-0 U m E aA N aA•N E 0 � � N •� QU CL-S- G� N E � ; aA -5 •� U CL N O cam > N — .E O a-J Q 0E O O Q N 4- L-n -0 a�-+•� V) -0 o N 2 I M :6 � 0 0 V aK ,o•��O Lnn C6 Q a Lh c� O ri O N n ri O a-0 U A u a� U 0 V M 4l N 0 V O z Board of Commissioners - October 1 2016 ITEM: 16-1 - 3 U 0 i 1 N 0.— C6 i U O •i i ca •N � (L6 Q w fu O O CD .-. 0 �UQ O'er O O U L> L H E 0 i�E°CQ-0 G� N UU -5 •� U CL N > O > N — .E O a-J Q i O E U N 4- > CUO $ -0 -0 W. C: W � 0 0 V aA Lnn C6 Q �� O i U C: ate--+ Qo4-J� U C6 LU � QU C6 0 O 00 i N U O0� Q U E O LL CL > cn �: Ca H Q>%�� Q- O ri O N n ri O a-0 U A u a� U 0 V M 4l N 0 V O z Board of Commissioners - October 1 2016 ITEM: 16-1 - 3 N �V LM V'f O C .0 N i M CL x W V M a E s O 0 N C6 co co LO O C6 N > i aA O QL N U O L O LL O O CD O 13 O O N L>L U ~ O o> U� CL N i -0 N � � 2� O N " N M C- u 0 a--+ N O � N O •a •> +, N � N a-J Q cn U O aA v > a) Q� O N N O O O aA },� U O U -0 ate-J O W U a--+ 6Q) i C: C— = O N 13 O 0 Q= O E +, i E O a--+ U U N -0 CL O O Ln -0 N N - Q •U ,� J O N O U cn N .P X4- -0 M O •— U C: N =3 O r-I -0 LU Q fu ' a✓ O � U N 0 Q� -0 E5� NE CAA_ w � 0 N M0 u O C: U N " �! U u M W rl 0 N n O a-0 U A .i 4l a� U 0 V a� O V a� O ca z Board of Commissioners - October 116 ITEM: 16- 1 - 4 N V i N i M V 0 E 0 V AN W V _ •> 4-4 0 O�G S� 07 t4 t4 t W 1 L L a ca O p M 3 Aj 1 C U N L 0 C = 00 O I V� co s > 0O LL. I s H t Ln ' a rn a1 tD Ln rl (1) O N _ r N r-I i 4l O a-0 U 0 a� •i U z; V O � ca E _ E 3 O V Z Board of Commissioners - October 1 2016 ITEM: 16- 1 - 5 L Q) •U 0 E � V 4-4 0 O�G S� 07 t4 t4 t W 1 L L a ca O p M 3 Aj 1 C U N L 0 C = 00 O I V� co s > 0O LL. I s H t Ln ' a rn a1 tD Ln rl (1) O N _ r N r-I i 4l O a-0 U 0 a� •i U z; V O � ca E _ E 3 O V Z Board of Commissioners - October 1 2016 ITEM: 16- 1 - 5 W V LM O M LM LM V L t 3 �4�1 9D 00 ri M M ri i C6 Q1 } r-I M O a N ca M .V r-I N T-1 Q O } O ■ (O r-I U') 9D r-I } LL ri LM > 0 � � Q1 M a--+ r-I i'a U Q M N (7 O N M r-I M M ri i C6 Q1 } r-I M O a N ca M .V r-I N T-1 Q O } O ■ O O ri (1) O N _ r N r-I i 4l O a-0 U O U U z; V O � ca E _ E 3 O V Z Board of Commissioners - October 1 2016 ITEM: 16- 1 - 6 9D > LL M N (7 r-I r-I ■ri Ln o c/ ) 2 H Q a O O O O O O O O O O O ■ O 00 w �T N O 00 w qT N N .-i .-i .-i .-i .-i O O ri (1) O N _ r N r-I i 4l O a-0 U O U U z; V O � ca E _ E 3 O V Z Board of Commissioners - October 1 2016 ITEM: 16- 1 - 6 N O V O LM L •E ^� IZ W � V � is a� O W W LM M O OO N N 9 0 00 N N O OO O O I I I E O i OLL T fC (� U a L ■ W O t U a rn N � � 'n V i N Q LL a M to N � � L a 3 V O n rl (1) O N ^L W O U A u N •i 4l N � U � z; V o � ca E _ E 3 o V Z Board of Commissioners -October 1 2016 ITEM: 16- 1 - 7 L ■ 0 00 Ln rE O n rl (1) O N ^L W O U A u N •i 4l N � U � z; V o � ca E _ E 3 o V Z Board of Commissioners -October 1 2016 ITEM: 16- 1 - 7 N •O V O LM l� N ^� IZ LM W � V � is N O W W M 00 ° 00 ° 00 0 M c4 c4 -i -i in 0 fC lG rl 0 fC U W t O U L a cr Ln N N Ln ■ E ca � V � O O w L a LL W 00 rl (1) O -a N _ N r-I L O ++ U A u O v •i N O O L H � V a o � ca � 3 o � 0 0 0 0 0 0 0 V Z M c4 r4 Board of Commissioners - October 1 2016 ITEM: 16- 1 - 8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 REGULAR DEPARTMENT: Health PRESENTER(S): Joshua Swift, Deputy Health Director CONTACT(S): Joshua Swift SUBJECT: Ratification of PREPare for Success Application for Grant Funding in the Amount of 5100,000 for FY2018 BRIEF SUMMARY: Youth in foster care, juvenile justice and other out -of -home care services experience frequent disruptions of care; including constant changes in residential and school settings. Due to this disruption, this population of youth is less likely to receive sexuality education through the classroom. The goal of this grant is to reduce the rate of teen pregnancy and the transmission of sexually transmitted diseases by providing essential comprehensive sex education (which includes abstinence) through implementation of an evidence -based program model. The three components of this program are: 1) Implementation of Evidence -Based and Effective Programs For Youth in Out -of -Home Care Settings. 2) Use a Trauma Informed Care Approach. An adolescent pregnancy prevention and positive youth development program that works with vulnerable youth should take into account the trauma and mental health needs of many young people who have experienced maltreatment, abuse or exposure to violence. 3) Address Adulthood Preparation which could mean providing resources for and presentations on subjects such educational attainment and employment preparation skills, goal - setting, and stress management. A community focus group consisting of a variety of community members including teens will be convened to review program outcomes and make suggestions for improvements. Submission deadline is October 14, 2016. No matching county funds are required. One existing position will be supported with these funds. Grant funds previously supporting this position may be limited in future years and therefore this new funding source is being sought. Funds will be used to pay for salary, training and various operational costs. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Provide health and wellness education, programs, and services RECOMMENDED MOTION AND REQUESTED ACTIONS: Ratify submission of the grant application. ATTACHMENTS: Prepare for Success Budget GEF - Prepare for Success COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Board of Commissioners - October 17, 2016 ITEM: 17 Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 17 New Hanover County Health Department 2017 -2018 PREPare for Success Grant June 1, 2017 - May 31, 2018 Revenue State Grant Expenses Salary Fringe (1.0 FTE) Operating Contract Services Supplies Advertising Printing Fuel Mileage Reimb Travel & Training $ 100,000 $ 58,062 $ 32,000 $ 2,314 $ 4,500 $ 500 $ 108 $ 621 $ 1,895 $ 100,000 * $30,000 for contracted 0.5 FTE Health Educator, $2,000 for equip rental for outreach event Board of Commissioners - October 17, 2016 ITEM: 17- 1 - 1 NEW HANOVER COUNTY Grant Application Evaluation Form r- n - otc Lead Department: New Hanover County Health Dept, ' Date: 10/6/16 Department Head: Focus Area: Phillip Tarte, Health Director . Superior Public Health Co- Applicants / Other Participating Departments /Agencies/Community Organizations: n/a i Grant Title: PREPare for Success (PREP is acronym for Personal Responsibility Education Program) Funding Organization: De arfinent of Health and Human Services, Women's Health Branch Fiscal Year: FY17 & FY18 Grant Amount: X New Grant Recurring Grant June 2017 — May 2018) S 100,000.00 Multi -Year Grant? ❑ Yes X No Matching Funds? If Yes, Amount: cIn Kind ❑ Yes X No $ n/a j ❑ Cash i ❑Land ❑Other AD- Dlx:ation Due Date: 10/ 14/2016 Briefly describe the purpose of the grant. Youth in foster care, juvenile justice and other out -of -home care services experience frequent disruptions of care; including constant changes in residential and school settings. Due to this disruption, this population of youth is less likely to receive sexuality education through the classroom. The goal of this grant is to reduce the rate of teen pregnancy and the transmission of sexually transmitted diseases by providing essential comprehensive sex education (which includes abstinence) through implementation of an evidence -based program model. The three components of this program are: 1) Implementation of Evidence -Based and Effective Programs For Youth in Out -of -Home Care Settings. 2) Use a Trauma Informed Care Approach. An adolescent pregnancy prevention and positive youth development program that works with vulnerable youth should take into account the trauma and mental health needs of many young people who have experienced maltreatment, abuse or exposure to violence. 3) Address Adulthood Preparation which could mean providing resources for and presentations on subjects such educational attainment and employment preparation skills, goal- setting, and stress management. A community focus group consisting of a variety of community members including teens will be convened to review program outcomes and make suggestions for improvements. Submission deadline is October 14, 2016. No matching county funds are required. One existing position will be supported with these funds. Grant funds previously supporting this position may be limited in future years and therefore this new funding source is being sought. Funds will be used to pay for salary, training and various operational costs. If known: Are any other NHC Departments eligible for this funding? ❑Yes X No ❑ Possibly Specify, which one(s)? Progiram Duplication I Cost Recovery� Will this project in any way duplicate or compete with another service or ❑Yes X No i program provided by NHC, another local agency or communi organization? ❑Possibly ' Will this grant provide support for a mandated service? c Yes X No 1 Board of Commissioners - October 17, 2016 ITEM: 17- 2 - 1 C Can we capitalize on this funding to meet current and/or future equipment or ❑Yes X No I faci.li needs? Does the grantor agency accept indirect costs as an allowable expense? ❑Yes X No If Yes, what dollar or percentage is allowed? Additional Grant Considerations Can the proposal be completed within grant time frame allotted? X Yes ❑No ❑Possibl Can the requirements of this grant be met with current staffing levels? X Yes ❑No ❑ Possibly Will new positions be requested (or expiring grant funded positions extended)? ❑ Yes X No If Yes, how many new positions will be funded by the grant? 0 new positions How many existing positions will be funded by the t? 1 existing positions Will the grant create a program or require any County commitment for funding ❑Yes X No after grant funding ends? Does this program fit well with and enhance a current department or County X Yes ❑No program / initiative / service? If Yes, please explain: Superior Public Health, Safety and Education objective through provision of health and wellness education, programs and services. Does sufficient administrative support exist to make the grant worth pursuing? X Yes ❑No Description of items or services to be purchased with funds: One existing position will be supported with these funds. Operating expenses will include contracting with an outside agency for the provision of a part-time Health Educator. Other items will include purchase of curriculum material for students, general office supplies, advertising, incentives for participants, and travel/training expenses for staff. Are matching funds in the current budget or does the match require additional ❑Available funding? ❑Additional Needed X N /A- No matching funds required/requested Does the grant extend beyond the fiscal year (7/1 to 6/30)? X Yes ❑ No Grant runs 6/1/17 - 5/31118 Is funding received in advance or on a reimbursement basis? In Advance X Reimbursement I have read, and am familiar with, the Grant Policy (AM 13 -001). I acknowledge that as the Department Head, I am agreeing to be responsible for the administration of this grant and will ensure requirements are fullly met in . a timely manner. DepartmeiTTITead Signature Date e' IT Director (required if computer /technology related) Date LZA �?eqiuroirveesdBOCC Grants Project Analyst Date approval (agenda date) 10 J t l t j Lg 2 Board of Commissioners - October 17, 2016 ITEM: 17- 2 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 REGULAR DEPARTMENT: Finance PRESENTER(S): Lisa Wurtzbacher, Chief Financial Officer CONTACT(s): Lisa Wurtzbacher SUBJECT: Consideration of New Hanover Regional Medical Center Purchase of Health Department Property BRIEF SUMMARY: New Hanover Regional Medical Center ( NHRMC) desires to purchase the property at the corner of 17th Street and Savanah Court where New Hanover County's (County) Health Department is currently located. The space currently houses the Health Department's main administrative building and clinic as well as a mental health crisis facility. This property is adjacent to NHRMC's main campus which will allow for flexibility in parking and future expansion for the hospital. Under general statute 160A -274, the County has authority to sell this property to NHRMC as a public agency upon such terms and conditions as it deems wise. The County proposes to sell this property to NHRMC for $19 million. The County will use the proceeds from this sale to build a new facility that will house both the Health Department and Department of Social Services. This combined facility will better serve client needs by having both functions in the same location and further pursue the goal of functional collaboration. The new facility would be located on the property where the Department of Social Services is currently located. There is currently $4,037,000 in the Capital Improvement Plan for fiscal year 2019 for Health Building Renovations. These funds can be used toward the construction of the new combined facility. The County is currently working with NHRMC to develop an agreement for the sale of the property and the subsequent lease of the property to the County until the County's new facility is completed. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Provide health and wellness education, programs, and services Effective County Management • Increase efficiency and quality of key business processes • Understand and act on citizen needs RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the sale of the property and authorize the County Manager to negotiate and execute the agreement for property sale to NHRMC. ATTACHMENTS: Map of Health Department Property Map of DSS Property Board of Commissioners - October 17, 2016 ITEM: 18 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval as noted by the CFO. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 18 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 REGULAR DEPARTMENT: County Attorney PRESENTER(S): Kemp Burpeau, Deputy County Attorney CONTACT(S): Avril Pinder, Deputy County Manager; Kemp Burpeau; and Allison Snell, Tax Administrator SUBJECT: Consideration of Surplus Property to be Conveyed to the City of Wilmington BRIEF SUMMARY: The City has requested that the County quit claim deed six properties that are City /County jointly owned. The parcels were originally acquired by the City /County through tax foreclosure. Title then conveyed to the City and County and the back taxes where no longer collectible. The property was then exempt from tax as government owned.The City solicited sealed bids for certain tracts pursuant to the statutory requirements for real property disposition, and at its September 6, 2016 meeting authorized the sale. Given that the City has participated in maintenance of the properties over the years, County will not request that City pay it any proceeds. The important objective is to get the subject lots back into private ownership and onto the property tax rolls. The properties have been exempt and off the tax rolls and not subject to City /County taxes for approximately more than ten years. Two properties would be made available to non - profits to build affordable housing. 507 Hanover Street, R04813- 013 - 012 -000, 1, 886 sq. ft. lot zoned R -3 with a tax value of $15,000. County owns 45% of the parcel; and 910 Starkley Alley, R05410- 005- 021 -000, 5,074 sq. ft. lot zoned R -5 with a tax value of $19,400. The County owns 11.5% of the parcel. The City also requests that the County transfer four parcels deemed not readily marketable for significant value, two for which it received bids: The City acquired no bid for 612 S. 9th Street, R05410- 004 - 010 -000, 1,355 sq. ft. lot zoned R -3 with a tax value of $9,900. The County owns 69% of the parcel. The City secured no bid for 722 S. 9th Street, R05410- 019 - 006 -000, 1,149 sq. ft. lot zoned R -3 with a tax value of $10,600. The County owns 40% of the parcel. The City has secured sealed bid of $1,390 for 915 N. 8th Street, R04809- 042 - 031 -000, 435 sq. ft. zoned R -3 with a tax value of $1,100. The County owns 29% of the parcel. The City has secured sealed bid of $100 for 3500 Princess Place Drive, R04913- 013 - 001 -001, 1,650 sq. ft. lot zoned R -5 with a tax value of $7,500. The County owns 57% of the parcel. For the parcels for which no bids were received, the City will undertake future marketing efforts. Board of Commissioners - October 17, 2016 ITEM: 19 STRATEGIC PLAN ALIGNMENT: RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize County staff to execute deeds conveying the above referenced property to the City for City disposition pursuant to statute. ATTACHMENTS: Surplus Property COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - October 17, 2016 ITEM: 19 C-t4,A I c. v�,+,j 0v} N-9 d NORTH CAROLINA City Surplus Property April 11, 2016 Board of Commissioners - October 17, 2016 ITEM: 19- 1 - 1 Property #8 507 Hanover Street- (R04813 -013 -012 -000) Lot Size — 1,886 sf Zoning — R -3 (Residential District) This property is located adjacent to the old train tracks coming into downtown. Access is made to it by a small dirt road. The dirt road access, Hanover St, appears to be a right of way based on language in the recorded metes and bounds description. Recent sales comparisons indicate the probable sales price is less than $15,000. Therefore, staff recommends offering this property to a non - profit for affordable housing. This property is jointly owned by the City and New Hanover County. Board of Commissioners - October 17, 2016 ITEM: 19- 1 - 2 Property # 10 910 Starkey Alley - (RO5410- 005 - 021 -000) Lot size — 5,074 sf Zoning — R -5 (Residential District) This property was acquired by a Commissioner's Deed in 2003. Recent sales comparisons indicate the probable sales price is less than $15,000. Therefore, staff recommends offering this property to a non - profit for af'f'ordable housing. This property is jointly owned by the City and New Hanover County. Ill Board of Commissioners - October 17, 2016 ITEM: 19- 1 - 3 Property #13 612 S 9th Street. - (R05410- 004 - 010 -000) Lot Size — 1,355 sf Zoning — R -3 (Residential District) This property ryas acquired by Sheriffs Deed in 2005. It is likely too small to develop as a standalone site. Additionally, access is limited to an alley. City staff recommends approaching adjacent property owners to acquire or accept the property for their use. This property is jointly owned by the Cily and New Hanover County. Board of Commissioners - October 17, 2016 ITEM: 19- 1 - 4 Property 415 722 S 9`t" Street - (R05410 -019- 006 -000) Lot Size — 1,149 sf Zoning — R -3 (Residential) This property was acquired by Sheriff's Deed in 1983. It is likely tots small to develop as a standalone site. City staff recommends approaching adjacent property owners to acquire or accept (lie property for their use. This property is jointly owned by the City and New Hanover County. 15 Board of Commissioners - October 17, 2016 ITEM: 19- 1 - 5 Property 416 915 N 8"' Street. - (R04809 -042 -031 -000) Lot Size — 435 sf Zoning _ R -3 (Residential Diste-iet) This Property was acquired by Sheriffs Deed in 1975. It is too small to develop and is landlocked. City staff recommends approaching adjacent property owners to acquire or accept the property for their use. This property is jointly owned by the City and New Hanover County, Board of Commissioners - October 17, 2016 ITEM: 19- 1 - 6 Property #i17 3500 Princess Place Dr, - (R04913 -013 -001 -001 ) Lot Size —1,650 sf Zoning — R -5 (Residential District) This property was acquired by the city in 1987 by a Sherrifr's Dced. It is likely too small to develop, City staf f reconu» ends approaching adjacent property owners to acquire or accept the property for their use. -]'his property is jointly owned by the City and New Hanover County,. 17 Board of Commissioners - October 17, 2016 ITEM: 19- 1 - 7 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 17, 2016 REGULAR DEPARTMENT: Governing Body PRESENTER(S): Chairman Dawson CONTACT(S): Teresa Elmore, Clerk to the Board SUBJECT: Committee Appointment BRIEF SUMMARY: A vacancy exists on the following Board and Committee: New Hanover County Juvenile Crime Prevention Council STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Make appointment. ATTACHMENTS: New Hanover County Juvenile Crime Prevention Council COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Make appointment. COMMISSIONERS' ACTIONS: Madison Spratley was appointed to the JCPC in the Under Age 18 category. Board of Commissioners - October 17, 2016 ITEM: 20 COMMITTEE APPOINTMENT JUVENILE CRIME PREVENTION COUNCIL Membership: Limited to no more than 26 (currently 24 members) Vacancy: 1 as follows: 1 Under Age 18 Term: 2 years, expiring 9/30/18 APPLICATION CATEGORY Madison Spratley Under Age 18 Andrew Vliet Under Age 18 Attachments: Committee Information Sheet Applications ELIGIBLE FOR REAPPOINTMENT Board of Commissioners - October 17, 2016 ITEM: 20- 1 - 1 NEW HANOVER COUNTY JUVENILE CRIME PREVENTION COUNCIL Members: Representatives from the following categories: school superintendent or designee, police chief or designee, sheriff or designee, district attorney or designee, chief court counselor or designee, AMH/DD /SA director or designee, DSS director or designee, county manager or designee, substance abuse professional, member of faith community, county commissioner, 2 under age 18, juvenile defense attorney, chief districtjudge or designee, member of business community, health director or designee, United Way or other non - profit member, parks and recreation representative, and up to 7 at -large members appointed by County Commissioners. (Limited to no more than 26.) Terms: 2 -year terms (Changed from 3 -year terms to reflect requirements of General Statutes) 9/06 Regular Meetings: Meetings are held seven times a year (3rd Friday at 12:00 p.m.) in Human Resources Training Room B in the New Hanover County Government Center, 230 Government Center Drive, Wilmington, NC. Statute or Cause Creating Task Force: NC General Assembly established JCPC on 12/21/98. Revised membership GS 1436 -846. Purpose: The JCPC is to assess, prioritize and identify ways to meet needs of youths who are at -risk of delinquency or who have been adjudicated, undisciplined, or delinquent; identify community risk factors; recommend allocation of state funding for youth programs that address these risk factors; and evaluate the effectiveness of these programs. i Board of Commissioners - October 17, 2016 ITEM: 20- 1 - 2 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Business Community F. Campbell Dodd, III First 9/15/14 9/30/16 4314 Stratton Village Lane Second 9/19/16 9/30/18 Wilmington, NC 28409 910 - 538 -3633 (H, W & C) Juvenile Defense Attorney Ashley Michael Unexpired 11/13/12 9/30/14 701 Market Street First 9/15/14 9/30/16 Wilmington, NC 28401 Second 9/19/16 9/30/18 910 - 632 -9191 (H) Under Age 18 (2 Students required) Darren Janz Wilmington, NC 28409 First 12/14/15 9/30/17 910- 791 -7869 Christan Stukes �s10 3� Wilmington, NC 28405 First 2/16/15 9/30/17 910- 233 -0719 Board of Commissioners - October 17, 2016 ITEM: 20- 1 - 2 JUVENILE CRIME PREVENTION COUNCIL (CONT.) Revised: 9/23/2016 Board of Commissioners - October 17, 2016 ITEM: 20- 1 - 3 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Members -at -Large John M. Coble First 9/14/15 9/30/17 5003 Villa Place West Wilmington, NC 28409 910 - 796 -6627 (H) 910 - 619 -2829 (C) Cathy Guidry First 9/14/15 9/30/17 414 West Blackbeard Road Wilmington, NC 28409 910 - 791 -4740 (H) 910 -471 -4740 (C) 910 -471 -4742 (W) Dianne Jinwright First 9/19/16 9/30/18 1714 Nun Street Wilmington, NC 28403 910 - 769 -2771 (H) 703 - 850 -1305 (C) Cary McCormack First 9/19/16 9/30/18 1800 Elease Lane Wilmington, NC 28403 910 - 679 -4582 (H) 732 - 275 -7291 (C) Maryann K. Nunnally First 9/19/16 9/30/18 8137 Blue Heron Dr. East, Apt. 111 Wilmington, NC 28411 910 - 686 -2771 (H) 910 - 520 -7576 (C) Christopher Matthew Rhodes First 9/19/16 9/30/18 4131 Abbington Terrace Wilmington, NC 28403 910 - 538 -2465 (H /C/W) County Commissioners' Designee Avril Pinder /Kathy Stoute 8/20/12 Undesignated New Hanover County Deputy Manager 230 Government Center Drive, Suite 195 Wilmington, NC 28403 910 - 798 -7184 (W) Revised: 9/23/2016 Board of Commissioners - October 17, 2016 ITEM: 20- 1 - 3 JUVENILE CRIME PREVENTION COUNCIL (CONT.) Revised: 9/23/2016 Board of Commissioners - October 17, 2016 ITEM: 20- 1 - 4 TERM OF OFFICE CURRENT MEMBERS APPOINTMENF7 EXPIRATION Agency Representatives: District Attorney's Office: Charity Wilson Undesignated DSS: Wanda Marino Health Department: Maria Turnley Judge of District Court: Judge JH Corpening, Chair Juvenile Justice / Courts: Robert Speight NHC Schools: Dr. Rick Holliday Public Defender's Office: Lyana Hunter Sheriff Department: Novella H. Frieslander Substance Abuse Center: Ryan Estes Trillium Health Resources — Southern Regional Area Board: Amy Horgan United Way: Tommy Taylor Wilmington City Police: Melissa Moore Youth Empowerment Program: Chris Preston NC JJ &DP Consultant: Jesse Riggs File: /JCPC Staff liaison /support: Wendy DuBose 9/16 Revised: 9/23/2016 Board of Commissioners - October 17, 2016 ITEM: 20- 1 - 4 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 Board /Committee: Name: Home Address v .k p'\ ` J C I I Mailing Address if different. Home Phone: (City) (Zip Code) kFax: Cell: FJ 3 0 G 6 G 'Business: Years living in New Hanover County: Male: Female: Race: Ca U C_CI S I G Yi Age: _ (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name In n Employer. A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: Professional Activities: Volunteer Activities: 0M Why do you wish to serve on this board/committee? aVI afi -C- w 03QVY - am 1 \)t 10(m � C' owu. ��Q� a>nc� �niv"fu Conflict of Interest. If a board member believes he /she has a conflict or potential conflict of interest on a particular issue, that member shot/ state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he /she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself/herself from voting on the matter. What areas of concern would you like to see addressed by this committee? I t IV\ , bv� l'd ti t -4'o pct, involylylq AWA j 01iId,ru),IV) S c,h 0 01 Stu &jy)�r - - - - Other municipal or county boards/committees on which you are serving: V^\ /a RECEIVED List three local personal references and 1. z 3. SEP 16 2016 Date: C1 A `(J I �Y Signature /_4kW&? gp�gr� Ap lications are kept on file for 18 months I understand that any board or dommilife appointee ma file- removed Please use reverse side for additional Comm d of Commissioners � c g emj} )r�f6 County Commissioners. ITEM: 20- 1 - 5 So,I NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, nIC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 r FAX (910) 798 -7145 Board /Committee: New Hanover County Juvenile Crime Prevention Council Name: Andrew Vliet E -Mail: andrew .vlietl9 @capefearacademy.org Home Address: 6518 Chalfont Circle Wilmington 28405 e (Zip Code) Mailing Address if different. n/a (City) (Zip Code) Home Phone: 910.679.8042 Fax: n/a Cell: 910. 685.0256 Business: n/a Years living in New Hanover County: 3.5 Male: ✓ Female: Race: caucasian Age: 13 (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name no Employer. n/a A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article VI, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: student Professional Activities: n/a Volunteer Activities: New Hanover County Youth Court Why do you wish to serve on this board/committee? I would like to further my understanding of Teen Court. Conflict of interest., ff a board member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself/herself from voting on the matter. What areas of concern would you like to see addressed by this committee? I would like to see the pro- cess of who goes before the Teen Court reviewed. Qualifications for serving: I have served in the New Hanover County Youth and Teen Court since December 2012. Other municipal or county boards/committees on which you are serving: n/a List three local personal references and phone numbers: RECEIVED 1 Sheila Evans, 910.362.8000 2. Cody Adams, 910.791.0287 3. Carr Fullagar, 910.791.0287 NH C B D C C * C"k Date. (� 27 November 2015 1 �f/�(P Signature 0'wl*w-(-,, Applications are kept on file for 18 months 1 understand that any board or committee appointee may be removed without cause by a majority of County Commissioners. Please use reverse side for additional comments Board of Commissioners - October 17, 2016 ITEM: 20- 1 - 6