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2016-10-13 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33 AGENDA REVIEW MEETING,OCTOBER 13,2016 PAGE 629 ASSEMBLY The New Hanover County Board of Commissioners met for Agenda Review on Thursday,October 13,2016 at 4:00 p.m.in the Harrell Conference Room at the New Hanover County Government Center,230 Government Center Drive,Wilmington,North Carolina. Members present: Chairman Beth Dawson; Vice-Chairman Jonathan Barfield, Jr.; Commissioner Skip Watkins; Commissioner Woody White; and Commissioner Rob Zapple. Staff present: County Manager Chris Coudriet; County Attorney Wanda Copley; and Deputy Clerk to the Board Kymberleigh G. Crowell. Chairman Dawson called the Agenda Review meeting to order and announced that the purpose of the meeting is to review and discuss the agenda items for the October 17,2016 Regular Meeting with discussions as noted: Consent Item 3. Adoption of Week Without Violence Proclamation. In response to questions, Deputy Clerk Crowell reported that Evelyn Bryant who requested the proclamation be placed on the agenda did not have anyone slated to attend the meeting. Ms.Bryant was fine with the proclamation remaining on the consent agenda. Consent Item 9. Adoption of Budget Amendments. Commissioner Zapple noted Smart Start's efforts to distribute books to children and maintain"literacy rich"areas in pediatric clinics is a clever and successful idea. Regular Item 10. Consideration of a Resolution Recognizing Public Employees for Their Service During Hurricane Matthew. Vice-Chairman Barfield will read the resolution into the record. Regular Item 18. Consideration of New Hanover Regional Medical Center Purchase of Health Department Property. Vice-Chairman Barfield asked for clarity on the impact of parking at DSS and expressed concerns that there would not be enough parking once construction is complete. He further stated he does not want the County to end up in a future situation like the hospital where it is having to buy property just for parking. County Manager Coudriet explained that the plan includes 405 parking spaces and the Scottish Rite parking lot is not part of the long-term parking plan but rather will be overflow parking during the construction phase. It will have a controlled crosswalk to/from the building. Not every DSS and Health employee will be working in the buildings. All school based employees and mental health workers are at other sites.It is the opinion of the design team and himself that 405 spaces accommodate the growth,the clients plus the staff that is assigned to the facilities. Deputy County Manager Avril Pinder further reported the design team has worked with both the DSS and Health directors from the start.The team did walk the existing facilities to make sure space capacity needs are met. She further reported that DSS Director Michelle Winstead expressed concerns about parking. It was explained to the director that the issue was discussed, her concerns would be relayed to the design team and will stay at the forefront when the space is actually designed. In response to questions,Manager Pinder stated she is unable to guarantee parking issues won't arise as there are peak and low demand times. The intention is to have enough parking spaces for the employees that are there on a daily basis with an average daily flow of clients. In response to additional questions,Manager Pinder reported there are approximately 320 spaces at DSS and approximately 100 spaces at Health with the hospital using 36 vacant spaces for its employees. The Scottish Rite capacity is unknown as it considered a temporary overflow parking. Manager Coudriet reported that it would cost about an additional$4 million for a parking deck. Construction would be on same time line with a deck as with flat spaces. A brief discussion was held that the site will hold 405 spaces with maximizing the square footage requirements and constraints of the building while staying out of the flood area where the DSS building is currently located. The schematics are being created based on needed square footage to meet current needs and include the growth factor. County Manager Coudriet noted that an option for the Board is to not proceed;the request to purchase was brought to the County by the hospital. Currently, all do not work at each department today and 405 is enough to accommodate staff and clients as not everyone will be there at one time. Staff Updates Chairman Dawson requested Library Director Harry Tuchmayer to provide information about the upcoming Story Park ribbon cutting. Director Tuchmayer invited all to the October 18'ribbon cutting of the Story Park at the Main Library. The project came in a little under budget. Staff believes it achieves the goal of trying to have a space that children and adults will enjoy and a positive learning environment. Community Outreach Coordinator Jessica Loeper reported on the raw water main break at the Lower Cape Fear Water and Sewer Authority between Brunswick and Bladen Counties.It is a feeder line into the County. CFPUA is onsite to help determine what the break means for its customers and New Hanover County. New Hanover County will be working with them if it does impact residents. As it is raw water it will be treated before it is released to customers. A brief discussion was held about how information is still coming in and there has been a request in Brunswick County for its citizens to refrain from using water unnecessarily by washing cars,watering lawns, etc. A water use reduction request has not been made of New Hanover County. Emergency Management Director Warren Lee reported that in connection with Hurricane Matthew county resources are being shared with other counties in the form of Fire Services dispatched some crews to Lumberton; Carolina Beach sent some ocean rescue teams to Elizabethtown; Charles Smith of Emergency Management was NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33 AGENDA REVIEW MEETING,OCTOBER 13,2016 PAGE 630 deployed to Kinston; and an IT representative went to Pender County. The State of Emergency Declaration is still in place and Director Lee prefers it stay in place due to the expected upcoming flooding.Deputy Health Director Joshua Swift reported that the Health Department sent nurses and environmental health staff to Columbus County. DSS Director Winstead reported that DSS has not shared resources yet due to uptick in DSS customers for replacement food stamps. A request was made that Environmental Management Director Joe Suleyman be present at Monday's meeting to report on the vegetative debris pickup and how it is being handled by the City of Wilmington. County Manager Coudriet reported that the City is doing its own first pass and then using a contractor for the second pass. New Hanover County is only performing one pass via its own contractor. Staff is trying to be aggressive in public messaging. There is an interactive map on website for citizens'use to see where the contractor is working.Twelve trucks will be certified on Sunday and begin work Monday in the southern and northeastern parts of the county and then move to the northwest side. Chairman Dawson thanked everyone for the information. ADJOURNMENT There being no further business,Chairman Dawson adjourned the meeting at 4:44 p.m. Respectfully submitted, Kymberleigh G. Crowell Deputy Clerk to the Board Please note that the above minutes are not a verbatim of the New Hanover County Board of Commissioners meeting.