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2016-10-05 Regular Meeting Minutes New Hanover County Airport Authority October 5, 2016 Page 1 NEW HANOVER COUNTY AIRPORT AUTHORITY REGULAR PUBLIC MEETING October 5, 2016 CALL TO ORDER The New Hanover County Airport Authority met on Wednesday, October 5, 2016, at Wilmington International Airport, 1740 Airport Boulevard, Wilmington, North Carolina. Chairman Wolfe called the meeting to order at 5:02 p.m., led the Pledge of Allegiance, and then read statement. No conflicts of interest or potential conflicts of interest were identified at that time. Airport Authority members present were; Thomas Wolfe, Chairman; Carter Lambeth, Vice- Chairman; Dan Hickman, Secretary; Tom Barber, Jonathan Crane, Donna Girardot, and John Perritt. Also present were Julie Wilsey, Airport Director; Gary Broughton, Deputy Airport Director; Robert Campbell, Finance Director; Whitney Prease, Facilities Director; Carol LeTellier, Business Development Director; Rose Davis, Executive Assistant; and Wanda Copley, New Hanover County Attorney. Guests present included Steve Bright and Amy McLane, Talbert & Bright, Inc.; Vince Winkel, Greater Wilmington Business Journal; Bill Cherry, Hal Reichardt, Monte Coughlin, Beth Doliboa, and Tony Karafas. APPROVAL OF MINUTES The Authority has reviewed the minutes of the Regular Public Meeting on September 7, 2016. Dr. Crane initiated a discussion regarding points he believes were minutes, requesting that meeting recordings be retained for 7 years. Discussion followed concerning standard practices of the Commissioners and other Boards regarding their meeting recordings. Mrs. Copley verified that the County Commissioners policy is to keep the recordings of the meetings until the minutes are approved but the NHCTV videos are kept as backups. It was agreed that research would be gathered and provided to the Authority. Following discussion, Mr. Lambeth MOVED, SECONDED by Mr. Hickman, to approve the minutes of the September 7, 2016 Airport Authority Meetings as submitted. Upon vote, the MOTION WAS APPROVED. Dr. Crane abstained from this vote. FACILITIES Mr. Prease, having met with the Facilities committee, made changes to the Facilities action items from the Agenda, recommending the approval of the following: FY-17 CIP Wildlife Hazard Mitigation project for Wet Detention Basins & Open a. Ditches Work Authorization -- Approve Work Authorization with Talbert & Bright for professional services for Project Formulation, Environmental Documentation and Preliminary Engineering (including Subconsultant Services) in the amount of $121,874, contingent upon an Independent Fee Estimate (IFE) review. North GA Site Development Work Authorization b.Approve Work Authorization with Talbert & Bright for professional services for Project Formulation & Environmental New Hanover County Airport Authority October 5, 2016 Page 2 Coordination, Grant Assistance through Bidding and Design, Bidding & Permitting Services, including Subconsultant Services in the amount of $149,758, contingent upon an Independent Fee Estimate (IFE) review. The projects include GA Access Rd., Parking and associated Storm Drainage, Vehicle/Pedestrian Access Gates, and Aircraft Wash Pad. Audio/Visual Upgrade c.Approve a Purchase Order for World Sound Audio Visions for an Audio/Visual upgrade to the Executive Conference Room. Upgrades will include two commercial panels. System comes with three year warranty parts & labor. Price NTE $17,000. Rental Car Maintenance Facility (CFC) - d.Authorize Chairman to approve a contract with RS&H for design and construction phase services in an amount not to exceed $235,000. Mr. Lambeth confirmed that a second is not required since this recommendation is from the Facilities committee. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. FINANCE Mr. Campbell August 2016 cash summary and monthly activity, monthly financial summary and August financials. Chairman Wolfe called for a motion to approve the Finance committee report. Mr. Lambeth MOVED, SECONDED by Mr. Hickman. The MOTION WAS APPROVED UNANIMOUSLY. GENERAL AVIATION Mr. Broughton reported that the GA committee met with Mr. Chappell and Mr. Cherry and offers were made to Mr. Chappell to build a hangar with a 30 year lease or to partner with Mr. Cherry to build T hangars on the Air Wilmington leasehold, or to do both. Mr. Chappell confirmed that he was going to build a single hangar for his airplane. A brief discussion followed about T hangars and the potential for box hangars on the east side. Mr. Lambeth reported on a recent visit to Seahawk Aviation and how busy they are and Mr. Broughton agreed, showing a picture of the planes being worked on in the hangar, and stated that staff will be talking to Seahawk Aviation about their grand opening proposed for early November. GOVERNMENT & PGA Golf Mrs. Girardot updated the Authority on the EPA ruling that jet engine exhaust endangers public health and is contributing to climate change and suggested the Authority should keep their eye on these new regulations as they are developed as they affect the commercial aviation industry and will affect ILM sooner or later. Mrs. Girardot, reporting on the Special Use Permit (SUP), stated that the final draft should be going to the Planning Board at their November meeting, along with four recommendations for the Table of Permitted Uses (TPU), once adopted the narrative portion and one of the four TPU th recommendations will be sent to the County Commissioners for approval at their November 14 meeting. New Hanover County Airport Authority October 5, 2016 Page 3 Mr. Broughton reported that there is no update from the PGA committee this month. HUMAN RESOURCES rd Mr. Hickman reported that the HR committee met on October 3 and had discussions regarding compensation, evaluations, etc. No action was taken and recommendations may be made at the November meeting. MARKETING Mr. Barber reported that the Wilmington Boat Show exceeded all expectations. The vendors where happy; the venue is unbelievable; and this event will be a big deal as it moves forward. Ms. LeTellier reported that approximately 11,500 attended the Wilmington Boat Show and ILM obtained approximately 140 new contacts for the e-mail list. Staff received a lot of positive comments about how much people loved flying out of ILM. Ms. LeTellier shared the demographics gathered from the event and the benefits received for the sponsorship dollars. Ms. LeTellier updated the Authority on the Foreign Trade Promotion Council (FTPC) conference scheduled for October 12 and 13 where ILM is a Platinum sponsor, sharing a booth with the Port. Staff will be marketing the fact that ILM is a FTZ magnet site and all the sites in the Business Park available for development. Ms. LeTellier reported on the Convention and Visitors Bureau marketing presentation where the CVB reported they are going very digital using Arrivalist for tracking purposes. Ms. LeTellier shared that the new long form video is complete and will be used for advertising to promote the Business Park. It will be sent to brokers and site selectors across the country who are working with prospects to learn about the area. The video will be previewed at the end of the meeting. PLANNING & DEVELOPMENT/TERMINAL EXPANSION would be introduced to the Authority at the December meeting and in April the students will give a presentation on their findings. The students will be working closely with staff to gather information to formulate their vision and the only cost to ILM is the staff time invested. Mr. Barber shared that this program should be fruitful and if we get good results then we can look at doing another program to focus on another area of the airport. OPERATIONS REPORT Mr. Broughton updated the Authority on the Surveillance Inspection, which is an unannounced inspection to check on items from l inspector, Jim Price, completed a few other tasks and noticed new concerns that were pointed out and are being corrected. These concerns were painting and marking errors and missing beads that could have worn off. Mr. Price also ran an unplanned, simulated alert for ARFF responders and in true fashion ILM staff responded in less than 3 minutes. New Hanover County Airport Authority October 5, 2016 Page 4 Mr. Broughton reported on the preparations for Hurricane Matthew, including briefings with the National Weather Service, which are attended by ILM tenants, including the airlines. Mr. Broughton shared that the airlines have issued their travel alerts, which include Wilmington, which permit customers to rebook or change their routes with the change fees waived. Mr. Broughton reported on his attendance at the Boyd Group International Aviation Forecast Summit and shared some of their forecasts, starting with the negative, regarding PFCs; effects of security regulations on short haul markets; the pilot shortage; and unchanged airliner speed. Forecasts on the positive side came from Boom Technology supersonic jets; airline top management reports, including our anchor carrier, American; aircraft manufacturers; and international growth from China. DIRECTOR Mrs. Wilsey provided the Authority with an overview of the Chamber visit to Richmond, VA. Mrs. Wilsey recognized ILM employees, LEOs Seth Porter and Steven Crawford, and Chief Gary Taylor, who assisted the family of a deceased Marine during the notification of next of kin at ILM recently. Mrs. Wilsey reported that the dates for the next global entry event should be finalized soon and once finalized will be posted to our website. Mrs. Wilsey shared recent letters to the editor in the Star-News regarding WAVE transit service to the ILM terminal, noting that ILM has not been contacted by WAVE Transit or the staff regarding service to the ILM terminal. If there is demand data to justify a route to ILM for passengers or employees, then staff would like to see that. Mrs. Wilsey reminded the Authority that the November meeting would include a report from Joseph Pickering, of Mead & Hunt. Mrs. Wilsey reported that ILM has a letter of support from G and staff will file that request to USDOT to extend our grant until January 2018. UNFINISHED BUSINESS None. NEW BUSINESS None. PUBLIC COMMENT None. regarding the use of this video, Ms. LeTellier responded that it was designed to put on the ILM website and You Tube; for Time Warner Cape Fear Now series; to be sent to the Crystal Coast area; to real estate brokers; any company specifically looking to relocate to Wilmington; and to 150 site selectors across the nation. New Hanover County Airport Authority October 5, 2016 Page 5 Chairman Wolfe suggested that it also be sent to the City Council and County Commissioners. ADJOURNMENT There being no further business to come before the Board, Mr. Lambeth MOVED, SECONDED by Mr. Barber to adjourn the meeting. Chairman Wolfe adjourned the meeting at 5:55 p.m. Prepared by: Respectfully Submitted: Rose M. Davis _______________________________ Dan Hickman, Secretary Date of Approval: 11/2/2016