2017-02-06 RM ExhibitsExhibit
Book %�L Page a�
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING A CONTRACT FOR THE PURCHASE AND
INSTALLATION OF IN- VESSEL COMPOSTING EQUIPMENT
WHEREAS, after due advertisement, only one (1) bid was received and recorded by the Finance
Department at 3:00 p.m. on the 6th day of October 2016, at the New Hanover County
Government Center, 230 Government Center Drive, Wilmington, North Carolina; and
WHEREAS, after re- advertisement, bids were received and recorded by the Finance Department
at 1:00 p.m. on the 17th day of October 2016, at the New Hanover County Government Center,
230 Government Center Drive, Wilmington, North Carolina, and four (4) companies submitted
qualified bids for the purchase and installation of in- vessel composting equipment; and
WHEREAS, a bid evaluation was completed by the Environmental Management Department
staff for each of the four (4) bidders, taking into consideration the minimum bid requirements,
price, warranty, references, experience, training, optimal equipment options, support and
throughput; and
WHEREAS, the bid tabulation shown for the two (2) highest rated bidders includes the cost of
the equipment and accessories determined by staff to meet the needs of the department to
maximize productivity; and
Bidder
Bid Amount with options
DariTech, Inc.
$369,884
SCS Engineers, PC.
$398,450
WHEREAS, of these two (2) highest rated bidders, DariTech, Inc. submitted the lowest best
qualified bid with all desired equipment and options included in the amount of $369,884; and
WHEREAS, funds for this project are available in the fiscal year 2017 adopted budget for the
Environmental Management Enterprise Fund.
NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of
Commissioners hereby authorizes the award of the purchase and installation of in- vessel
composting equipment to DariTech, Inc., and that the County is hereby authorized and directed
to negotiate and execute a contract, the form of which shall be approved by the County Attorney.
ADOPTED this the 6th day of February, 2017.
EW A ER OU Y
�Ty
l
o Woody Whit airman
ATT ST:
K berleigh G. bowell, Clerk to the Board
Exhibit� a5.
Book !1L Page
AGENDA: February 6, 2017
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2017 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina,
that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year
ending June 30, 2017.
Section 1: Details of Budget Amendment
Strategic Focus Area: Intelligent Growth / Economic Development
Strategic Objective(s): Build / maintain infrastructure
Fund: Capital Improvement Project Fund
Ex enditure:
Decrease
Increase
Total
17 -052 Capital Project Expense
$ 40,000
1
1
$ 40,000
17 -052 Transfer to Capital Project Fund
$ -
$ 40,000
$ 40,000
Total
$ 40,000
1 $ 40,000
I $ -
Fund: Cobb Annex Capital Project Fund
Ex enditure:
Decrease
I Increase
Total
17 -052 Capital Project Expense
I $ 40,00011$
40,000
Total
$ -
1 $ 40,000
$ 40,000
Revenue:
Decrease
Increase
Total
17 -052 Transfer in from Capital Project Fund
$ 40,000
$ 40,000
Total
$ - is
40,000
$ 40,000
Section 2: Explanation
This budget amendment will move $40,000 from the Capital Improvement Project Fund to the Cobb
Annex Capital Project Fund. The $40,000 is savings from the Main Library HVAC replacement project,
which was part of the FY 17 Capital Improvement Plan. The additional funds are needed in the Cobb
Annex Capital Proiect Fund to proceed with the Judicial Building parking lot fence.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover
County, North Carolina, that the Ordinance for Budget Amendment(s) 17 -052 amending the annual
budget ordinance for the fiscal year ending June 30, 2017, is adopted.
Adopted, this 6th day of February, 2017.
(SEAL)
Woody White, Chairman
AT EST:
.1..Q.AA nn. ...A I
K berleigh G. ell, Clerk to the Board
NEW HANOVER COUNTY BOARD OF COMMISSIONERS Exhibit
Book !i Page��_
RESOLUTION
ESTABLISHING TRAVEL GUIDELINES FOR NEW HANOVER COUNTY BOARD OF
COMMISSIONERS
WHEREAS, the New Hanover County Board of Commissioners are required to travel both within and
outside of the State of North Carolina for the purpose of representing the County at meetings and
professional associations, as well as for training to enhance their skills regarding the performance of
their various duties on behalf of county government. New Hanover County Board of Commissioners
are also invited to attend events and receptions (i.e. recognition events, award events and banquets)
that occur within New Hanover County or the surrounding areas. It is recognized that New Hanover
County citizens receive tangible and intangible benefits through having commissioners at these events;
and
WHEREAS, New Hanover County Board of Commissioners are the ultimate stewards of the public
trust. As such, every reasonable effort will be made to minimize the cost to the public for appropriate
travel and training expenses that ensure our citizens concerns are a part of the state and federal public
policy deliberations. The expense from such travel is an appropriate County expense; and
WHEREAS, for payment and reimbursement of travel expenses incurred in the performance of their
official duties, the New Hanover County Board of Commissioners will follow the guidelines
established in Memorandum No. 15 -004 Travel Policy effective March 31, 2015, including subsequent
updates as issued by the County, with the following exceptions:
Section IV. No authorization is required for travel.
Section V. Travel advances are available and no authorization is required for travel.
Section VII. Meals will follow the per diem section as referenced, not requiring receipts per GSA
guidelines. Exceptions to these guidelines may be made for representation and participation at
various functions that benefit the County.
Section VIII. Commissioners may select the lodging date and location of their choice at the host
event location or at another location. Lodging selections shall be made considering cost,
appropriate security, event convenience, and role at the event. Lodging receipts must be
itemized for reimbursement purposes; and
WHEREAS, the New Hanover County Board of Commissioners are establishing a travel spending
limit of $4,000 per commissioner each fiscal year, beginning with fiscal year ending June 30, 2017 and
will be non - transferable.
NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners
approve the travel guidelines established for the New Hanover County Board of Commissioners.
ADOPTED this the 6th day of February, 2017.
ATTEST:
K berleigh G. rowell, Clerk to the Board