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Home My WebLink AboutCFPUA 1.11.2017 CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES JANUARY 11, 2017 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER II. DETERMINATION OF A QUORUM Mr. Brown called the meeting to order at 9:00 AM and declared a quorum present. Ms. Kusek moved to excuse Messrs. O'Grady and Rivenbark. Ms. Wolf seconded the motion, and it passed unanimously. Ms. Ogilvie administered the oath of office to Ms. Kusek and Mr. Watkins. The Board welcomed them to the Board as Commissioner representatives. Attendee Name Organization Title Status Arrived Mike Brown Cape Fear Public Utility Chair Present Authority Patricia Kusek Cape Fear Public Utility Present Authority Larry Sneeden Cape Fear Public Utility Secretary Present Authority William Norris Cape Fear Public Utility Treasurer Present Authority Cindee Wolf Cape Fear Public Utility Present Authority Jennifer Adams Cape Fear Public Utility Present Authority Chuck Davis Cape Fear Public Utility Present Authority Charlie Rivenbark Cape Fear Public Utility Excused Authority Kevin O'Grady Cape Fear Public Utility Excused Authority Skip Watkins Cape Fear Public Utility Board Member Present Authority Joint Appointee Cape Fear Public Utility Board Member Excused Authority Jim Flechtner Cape Fear Public Utility Executive Director Present Authority Frank Styers Cape Fear Public Utility Chief Operations Officer Present Authority John McLean Cape Fear Public Utility Chief Financial Officer Present Authority Beth Eckert Cape Fear Public Utility Director of EMD Present Cape Fear Public Utility Authority Page 1 Minutes Authority Board January 11, 2017 Authority Kristine Irick Cape Fear Public Utility Customer Service Director Present Authority Tom Morgan Cape Fear Public Utility HR Director Present Authority Carel Cape Fear Public Utility Director of Engineering Present Vandermeyden Authority Mike McGill Cape Fear Public Utility Chief Communications Officer Present Authority Leslie Ogilvie Cape Fear Public Utility Assistant to the Executive Present Authority Director Donna Pope Cape Fear Public Utility Clerk/Executive Secretary to the Present Authority Board Linda Miles Miles Firm, PLLC Consulting Attorney Present Julia Vosnock Cape Fear Public Utility Procurement Manager Present Authority Heidi Cox State of North Carolina Present Jim Iannucci New Hanover County Present Dave Cowell City of Wilmington Present III. ADOPTION OF AGENDA Ms. Adams moved to adopt the day's Agenda. Mr. Norris seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. 12.8.16 Board Retreat Minutes Mr. Sneeden moved to approve the minutes of the December 8, 2016, Retreat. Mr. Norris seconded the motion, and it passed unanimously. RESULT: REVIEWED 2. Authority Board - Regular Meeting - Dec 14, 2016 9:00 AM RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Larry Sneeden, Secretary SECONDER: William Norris, Treasurer AYES: Brown, Kusek, Sneeden, Norris, Wolf, Adams, Davis, Watkins EXCUSED: Rivenbark, O'Grady, Corder V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER There were no speakers. VI. CONSENT AGENDA Ms. Kusek moved to approve the Consent Agenda. Mr. Watkins seconded the motion, and the Consent Agenda was unanimously approved. Cape Fear Public Utility Authority Page 2 Minutes Authority Board January 11, 2017 1. Approval of Budget Ordinance 17-004 to Appropriate Funds for the Interlocal Agreement with New Hanover County Regarding Law Enforcement Services at 235 Government Center Drive RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Kusek, Sneeden, Norris, Wolf, Adams, Davis, Watkins EXCUSED: Rivenbark, O'Grady, Corder 2. Approval of Budget Ordinance #17-005 for Capital Project Funding Sources RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Kusek, Sneeden, Norris, Wolf, Adams, Davis, Watkins EXCUSED: Rivenbark, O'Grady, Corder 3. Approval of Budget Calendar for FY18 RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Kusek, Sneeden, Norris, Wolf, Adams, Davis, Watkins EXCUSED: Rivenbark, O'Grady, Corder 4. Water Meters RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Kusek, Sneeden, Norris, Wolf, Adams, Davis, Watkins EXCUSED: Rivenbark, O'Grady, Corder 5. Authorize the Executive Director to Execute a $821,555 Construction Contract with CaJenn Construction Company for the Echo Farms & Basin 36 Outfalls Gravity Sewer Rehabilitation Project Cape Fear Public Utility Authority Page 3 Minutes Authority Board January 11, 2017 RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Kusek, Sneeden, Norris, Wolf, Adams, Davis, Watkins EXCUSED: Rivenbark, O'Grady, Corder 6. Authorization for the Executive Director to Execute a $127,381.88 Cost Sharing Agreement with Bill Clark Homes of Wilmington, LLC for Participation with Sewer Pump Station Construction Associated with the Channel Watch Development. RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Kusek, Sneeden, Norris, Wolf, Adams, Davis, Watkins EXCUSED: Rivenbark, O'Grady, Corder 7. Change Order and Budget Ordinance associated with Raw Water Line Emergency Repairs RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Kusek, Sneeden, Norris, Wolf, Adams, Davis, Watkins EXCUSED: Rivenbark, O'Grady, Corder 8. SCADA System Server Platform Upgrade RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Kusek, Sneeden, Norris, Wolf, Adams, Davis, Watkins EXCUSED: Rivenbark, O'Grady, Corder 9. Pump Station Server Upgrade Project RESULT: APPROVED \[UNANIMOUS\] SECONDER: Patricia Kusek, Skip Watkins AYES: Brown, Kusek, Sneeden, Norris, Wolf, Adams, Davis, Watkins EXCUSED: Rivenbark, O'Grady, Corder 10. Authorization for the Executive Director to Purchase Two New CCTV Box Trucks Cape Fear Public Utility Authority Page 4 Minutes Authority Board January 11, 2017 RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Kusek, Sneeden, Norris, Wolf, Adams, Davis, Watkins EXCUSED: Rivenbark, O'Grady, Corder 11. Pump Purchase for Smith Creek Pump Station RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Kusek, Sneeden, Norris, Wolf, Adams, Davis, Watkins EXCUSED: Rivenbark, O'Grady, Corder VII. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report. ii. Executive Director's Report Mr. Flechtner referred the Board to the Environmental, Ssfety, and Key Indicator reports in the Agenda packet. There were no questions. 1. Environmental Report RESULT: REVIEWED 2. Key Indicators Report RESULT: REVIEWED 3. Safety Performance Report RESULT: REVIEWED B. Committee Reports i. Executive Committee Mr. Brown reported that the Committee will recommend a Vice-Chair after the joint appointment is filled by the City and County. The Committee has asked Ms. Wolf to consider the Vice-Chairmanship. Ms. Kusek advised that the joint appointee position may be filled by the February Authority meeting. Cape Fear Public Utility Authority Page 5 Minutes Authority Board January 11, 2017 1. 1.4.17 Executive Committee Minutes RESULT: REVIEWED ii. Finance Committee 1. Finance Committee - Regular Meeting - Jan 4, 2017 2:00 PM The Committee minutes were in the Agenda packet. RESULT: NO ACTION REQUIRED 2. January Finance Report and Customer Service Update Mr. McLean reviewed the December 2016 financial data. Consumption was down slightly, and lower usage may be attributed to mandatory water conservation during the LCFWASA raw water line break. SDCs are above budget, and expenditures are below budget, with half of the fiscal year complete. RESULT: NO ACTION REQUIRED VIII. OLD BUSINESS There was no old business. IX. AUTHORITY Q&A / CLOSING COMMENTS Ms. Wolf reported that the HR Committee has revised the format of the Executive Director evaluation, and she will be sending it to Board members for them to complete and return to her by the end of February. Mr. Brown reported that the Executive Committee will make committee appointments at its February meeting. Ms. Kusek and Mr. Watkins conveyed their committee interests to Mr. Brown. X. CLOSED SESSION There was no closed session. XI. ADJOURNMENT There was no further business to come before the Board, and Mr. Norris moved to adjourn. Ms. Kusek seconded the motion, and it passed unanimously. The next regular meeting of the Authority will be Wednesday, February 8, 2017. The Board will meet in the Lucie Harrell Conference Room, New Hanover County Administration Building, 230 Government Center Drive, Wilmington, North Carolina, and will convene at 9:00 AM. Respectfully submitted, Donna S. Pope Clerk to the Board Cape Fear Public Utility Authority Page 6