Loading...
HomeMy WebLinkAboutCFPUA 3.8.2017 CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES MARCH 8, 2017 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER II. DETERMINATION OF A QUORUM Mr. Brown called the meeting to order at 9:00 AM with all members present. Attendee Name Organization Title Status Arrived Mike Brown Cape Fear Public Utility Chair Present Authority Jennifer Adams Cape Fear Public Utility Vice-Chair Present Authority Larry Sneeden Cape Fear Public Utility Secretary Present Authority William Norris Cape Fear Public Utility Treasurer Present Authority Cindee Wolf Cape Fear Public Utility Present Authority Chuck Davis Cape Fear Public Utility Present Authority Patricia Kusek Cape Fear Public Utility Present Authority Charlie Rivenbark Cape Fear Public Utility Present Authority Kevin O'Grady Cape Fear Public Utility Present Authority Skip Watkins Cape Fear Public Utility Board Member Present Authority Wesley Corder Cape Fear Public Utility Board Member Present Authority Jim Flechtner Cape Fear Public Utility Executive Director Present Authority Frank Styers Cape Fear Public Utility Chief Operations Officer Present Authority Beth Eckert Cape Fear Public Utility Director of EMD Present Authority John McLean Cape Fear Public Utility Chief Financial Officer Present Authority Kristi Simpson-Cape Fear Public Utility Present Harden Authority Tom Morgan Cape Fear Public Utility HR Director Present Authority Carol Cape Fear Public Utility Chief Communications Officer Present Cape Fear Public Utility Authority Page 1 Minutes Authority Board March 8, 2017 Authority Leslie Ogilvie Cape Fear Public Utility Assistant to the Executive Present Authority Director Mike McGill Cape Fear Public Utility Chief Communications Officer Present Authority Matthew Tribett Cape Fear Public Utility Project Manager Present Authority Donna Pope Cape Fear Public Utility Clerk/Executive Secretary to the Present Authority Board Linda Miles Miles Firm, PLLC CFPUA Consulting Attorney Present David Brenner Avenel Present James McLaurin Avenel Present Randy Cox Present Heidi Cox State of North Carolina Present Tony Boahn McKim & Creed Present Richard King City of Wilmington Present III. ADOPTION OF AGENDA Ms. Kusek moved to adopt the day's Agenda. Mr. Norris seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board - Regular Meeting - Feb 8, 2017 9:00 AM RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Larry Sneeden, Secretary SECONDER: Charlie Rivenbark AYES: Brown, Adams, Sneeden, Norris, Wolf, Davis, Kusek, Rivenbark, O'Grady, Watkins, Corder 2. 2.8.17 CIP Workshop Minutes Mr. Sneeden moved to approve the workshop minutes. Mr. Rivenbark seconded the motion, and it passed unanimously. RESULT: REVIEWED V. OATH OF OFFICE Mr. Brown introduced Mr. Carder, the Authority Joint Appointee chosen by the City and County. Mr. Carder is an engineer and a graduate of North Carolina State University. Ms. Ogilvie administered the oath of office to Mr. Carder, and the Board welcomed him. VI. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER Mr. Brenner spoke regarding storm water issues and a storm water pump on Halcyon Lane in the Avenel Subdivision. He presented a powerpoint and a handout to Board members regarding neighborhood concerns and answered Board member questions. The Board referred Cape Fear Public Utility Authority Page 2 Minutes Authority Board March 8, 2017 Mr. Brenner's concerns to the March Long Range Planning Committee, and Mr. Brenner and other interested parties will be invited to the meeting. VII. SPEAKER UPDATE FROM THE FEBRUARY 8 BOARD MEETING Mr. Flechtner updated the Board on a leak adjustment issue presented at the February meeting. VIII. CONSENT AGENDA Ms. Kusek moved to approve the Consent Agenda, as presented. Mr. Watkins seconded the motion, and it passed unanimously. 1. Approve new Capital Project for the Water Meter Vault Replacement Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Adams, Sneeden, Norris, Wolf, Davis, Kusek, Rivenbark, O'Grady, Watkins, Corder 2. Authorization for the Executive Director to Execute a $201,700 Contract Amendment with McKim and Creed for Design and Bidding Services for the Pump Station 12 Force Main. RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Adams, Sneeden, Norris, Wolf, Davis, Kusek, Rivenbark, O'Grady, Watkins, Corder 3. Authorization for the Executive Director to Execute a $465,000 Design Build Contract with Crowder Construction Company for the SSWWTP Rehabilitation project. RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Adams, Sneeden, Norris, Wolf, Davis, Kusek, Rivenbark, O'Grady, Watkins, Corder 4. Approval of Budget Ordinance #17-008 to Appropriate Funds for SSWWTP Interim Rehabilitation Cape Fear Public Utility Authority Page 3 Minutes Authority Board March 8, 2017 RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Adams, Sneeden, Norris, Wolf, Davis, Kusek, Rivenbark, O'Grady, Watkins, Corder 5. Authorization to Create Three New Capital Projects to Restore High Risk Sewer Collection Pipes and Pump Stations with State Grant Funding Support RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Adams, Sneeden, Norris, Wolf, Davis, Kusek, Rivenbark, O'Grady, Watkins, Corder 6. Authorization for the Executive Director to Execute a $72,001 Cost Sharing Agreement Amendment with Bill Clark Homes of Wilmington, LLC for Participation with Sewer Pump Station Construction Associated with the Channel Watch Development. RESULT: APPROVED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Skip Watkins, Board Member AYES: Brown, Adams, Sneeden, Norris, Wolf, Davis, Kusek, Rivenbark, O'Grady, Watkins, Corder IX. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report and did not require a closed session. ii. Executive Director's Report Mr. Flechtner reported that Mr. Morgan is retiring as Human Resources Director. He thanked Mr. Morgan for his work since the early formation of CFPUA, stating that it had been his honor to work with Mr. Morgan and to call him a friend. A retirement reception will be planned and announced to the Board. Mr. Brown and all Board members thanked Mr. Morgan for his service. Mr. Flechtner referred the Board to the Environmental, Safelty, and Key Indicator Reports in the Agenda. There were no questions regarding the reports. 1. Environmental Report 2. Key Indicators Report Cape Fear Public Utility Authority Page 4 Minutes Authority Board March 8, 2017 3. Safety Performance Report B. Committee Reports i. Executive Committee 1. 3.1.17 Executive Committee Minutes The Executive Committee met on Monday, March 1, 2017. The minutes were in the Agenda packet for review. RESULT: REVIEWED 2. Officer Nominations Ms. Kusek nominated Ms. Adams to serve as Vice-Chair. Ms. Wolf seconded the motion, and Ms. Adams was unanimously elected as Vice-Chair of the Authority. ii. Human Resources Committee 1. 2.8.17 Human Resources Committee Minutes The Committee met on February 8, and the minutes were in the Agenda for review. Ms. Wolf reported that the Committee requested a closed session at the end of the meeting. RESULT: REVIEWED iii. Long Range Planning Committee 1. Long Range Planning Committee - Regular - Feb 23, 2017 3:00 PM RESULT: NO ACTION REQUIRED 2. FY-2018 Capital Improvements Plan Approval Mr. Vandermeyden presented an overview of the recommended Capital Improvements Plan for the Fiscal Year beginning July 1, 2017. The total capital budget is $45.5 million. Approximately 58 percent of the projects represent rehabilitation or replacement of existing infrastructure, and some high-risk projects have been advanced using state low-interest loans and grants. The U.S. Highway 421 Corridor water and sewer infrastructure projects have been added to the FY2018 CIP. The CIP has 40 projects in total, and it supports CFPUA's financial policies for project funding. Mr. Vandermeyden explained the risk matrix used by staff to assess all projects before they are included in the CIP. Projects were evaluated for the likelihood of system failure and the consequences of such failure. Cape Fear Public Utility Authority Page 5 Minutes Authority Board March 8, 2017 Following clarification questions, Ms. Wolf commended staff on their work in evaluating projects and making sound recommendations to the Board. Mr. Rivenbark added that the projects reduce the risks of system failure. Ms. Wolf moved to adopt the FY2018 CIP. Mr. Davis seconded the motion, and it passed unanimously. RESULT: APPROVED \[UNANIMOUS\] MOVER: Cindee Wolf SECONDER: Chuck Davis AYES: Brown, Adams, Sneeden, Norris, Wolf, Davis, Kusek, Rivenbark, O'Grady, Watkins, Corder 3. Manhole Cover Castings Staff's report on manhole covers in rights-of-way was included the Agenda packet. Mr. Rivenbark thanked staff for the information and attention to problems that can be caused by covers that are not in alignment with pavements. RESULT: NO ACTION REQUIRED 4. Resolution to Formally Adopt the Asset Management Program Mr. Vandermeyden presented the item and requested approval of the accompanying Resolution. CFPUA formally adopted the Asset Management program in 2010. Staff recommended the adoption of a Resolution for additional documentation to be used when submitting loan and grant applications to the State of North Carolina. Mr. O'Grady moved to adopt the Resolution. Ms. Wolf seconded the motion, and it passed unanimously. RESULT: ADOPTED \[UNANIMOUS\] MOVER: Kevin O'Grady SECONDER: Cindee Wolf AYES: Brown, Adams, Sneeden, Norris, Wolf, Davis, Kusek, Rivenbark, O'Grady, Watkins, Corder iv. Finance Committee 1. Finance Committee - Regular Meeting - Mar 1, 2017 9:00 AM RESULT: NO ACTION REQUIRED 2. March Finance Report and Customer Service Update Mr. McLean reported that revenues and expenditures are good. With 67 percent of the year complete, operating revenues are at 72 percent of budget and SDCs at 95 percent. Expenditures are at 55 percent of budget. Ms. Irick Cape Fear Public Utility Authority Page 6 Minutes Authority Board March 8, 2017 provided the Customer Service update. All supporting Finance and Customer Service documents were in the Agenda packet. RESULT: NO ACTION REQUIRED 3. Revision to System Development Charge Policy Mr. McLean presented the item and answered clarification questions. The revision to the SDC calculation policy represents an easily verifiable and reliable methodology and allows no more than a five percent margin from year to year. Mr. O'Grady thanked staff for developing a fair and understandable policy and calculation. Mr. Norris moved the item as a Finance Committee recommendation. Mr. Rivenbark seconded the motion, and it was approved unanimously. RESULT: REVIEWED X. OLD BUSINESS There was no old business. XI. AUTHORITY Q&A / CLOSING COMMENTS There were no questions from Board members. XII. CLOSED SESSION Mr. Brown moved to enter into closed session to discuss a personnel matter. Mr. Rivenbark seconded the motion, and it passed unanimously. The Authority entered closed session at 9:50 AM. XIII. ADJOURNMENT The Authority returned to open session and adjourned by consensus at 10:30 AM. The next regular CFPUA meeting will be Wednesday, April 12, 2017. The Board will meet at 9:00 AM in the Lucie Harrell Conference Room, New Hanover County Building, 230 Government Center Drive, Wilmington, North Carolina. Respectfully submitted, Donna S. Pope Clerk to the Board Cape Fear Public Utility Authority Page 7