Loading...
HomeMy WebLinkAboutSeptember 6, 2017 Meeting Minutes New Hanover County Airport Authority September 6, 2017 Page 1 NEW HANOVER COUNTY AIRPORT AUTHORITY REGULAR MEETING September 6, 2017 CALL TO ORDER The New Hanover County Airport Authority met on Wednesday, September 6, 2017, at Wilmington International Airport, 1740 Airport Boulevard, Wilmington, North Carolina. Chairman Lambeth called the meeting to order at 5:00 p.m. and led the Pledge of Allegiance, and then read statement. No conflicts of interest or potential conflicts of interest were identified at that time. Airport Authority members present were; Carter Lambeth, Chairman; Dan Hickman, Vice- Chairman; Donna Girardot, Secretary; Tom Barber, Harry W. Stovall, W. Lee Williams, and Thomas Wolfe. Also present were Julie Wilsey, Airport Director; Gary Broughton, Deputy Director; Robert Campbell, Finance Director; Whitney Prease, Facilities Director; Carol LeTellier, Business Development Director; Rose Davis, Executive Assistant; and Wanda Copley, New Hanover County Attorney. Guests present included Steve Bright and Amy McLane, Talbert & Bright, Inc.; Tom Goodwin, Bill Cherry, Ryan Evans, Marvin Foster, Jean Lawler, Kenny Smith, Robert Dieterle, and Gary Taylor. APPROVAL OF MINUTES The Authority has reviewed the minutes of the Regular Meeting on August 16, 2017. Mrs. Girardot MOVED, SECONDED by Mr. Stovall, to approve the minutes of the August 16, 2017 Airport Authority Meeting as submitted. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. RETIREMENT PRESENTATION Chairman Lambeth recognized ILM employee Marvin Foster, Facilities Manager, who will be retiring on September 29, 2017, after 22 years at ILM, and presented Mr. Foster with a plaque in appreciation for his dedicated service to ILM. Mrs. Wilsey announced a retirement celebration th for Mr. Foster which will be held at ILM on September 29 from 2-4 pm. PUBLIC COMMENTS None. FACILITIES & TERMINAL EXPANSION Mr. Prease recommended the approval of the following action items: FAA Grant Acceptance a. Approve Airport Authority Chairman to accept all Federal/State Grants for the next 30 days. Mr. Barber MOVED, SECONDED by Mr. Wolfe to approve this Facilities item. The MOTION WAS APPROVED UNANIMOUSLY. Runway Lighting Rehabilitation Design Services b. Design Services modification per FAA Talbert & Bright and Cheatham Associates in the amount of $54,470. Mr. New Hanover County Airport Authority September 6, 2017 Page 2 Hickman MOVED, SECONDED by Mr. Wolfe to approve this Facilities item. The MOTION WAS APPROVED UNANIMOUSLY. Runway Lighting Rehabilitation Construction Contract c. Approve a contract with Cedar Peaks in the amount of $1,598,90 NTE $220,000. After some discussion, Mrs. Girardot MOVED, SECONDED by Mr. Stovall to approve this Facilities item. The MOTION WAS APPROVED UNANIMOUSLY. Mr. Prease pointed out that ILM was able to negotiate with the FAA to get both runways completed with new lights and infrastructure where normally the FAA will only do one runway. ADB Safegate Americas LLC d. Approve a contract with ADB Safegate Americas LLC in the amount of $16,500. This was a separate procurement required by the FAA for the Airfield Lighting Control Monitoring System (ALCMS). Mr. Barber MOVED, SECONDED by Mr. Hickman to approve this Facilities item. The MOTION WAS APPROVED UNANIMOUSLY. Runway Lighting Rehabilitation Talbert & Bright Work Authorization e. - Approve a Work Authorization with Talbert & Bright (TBI) for Construction Administration (CA) $74,690, CA Electrical sub consultant $10,530, Resident Project Representative (RPR) $128,940, Quality Assurance Testing sub consultant $21,950. This approval NTE $236,110 contingent upon a favorable Independent Fee Estimate review. (IFE). After some discussion, Mr. Barber MOVED, SECONDED by Mr. Wolfe to approve this Facilities item. The MOTION WAS APPROVED UNANIMOUSLY. ThyssenKrupp f. - Approve the Airport Chairman to execute a contract with ThyssenKrupp NTE $850,000 for a new Jet Bridge to replace the existing Dew Bridge on Gate 1. The contract with DK Consultants was previously approved by the Authority and this is part of that NC Grant. After some discussion, Mrs. Girardot MOVED, SECONDED by Mr. Barber to approve this Facilities item. The MOTION WAS APPROVED. Mr. Prease confirmed that there were 13 contractors on site for the Avis Rental Car Maintenance Facility pre-bid meeting and the bid opening is scheduled for October 4, 2017. Mrs. Wilsey reminded the Authority that this is the time of year, because the Federal Fiscal Year ends the last day of September, that ILM has to get Federal FAA Grants quickly. Staff likes to have the Grants done in August but due to a bidding situation and the FAA in Memphis changing some of the requirements, the jobs needed to be redesigned, so we are later than usual. Mrs. Wilsey reported that the last Grant should be received any day and it will have to be back in the th , otherwise that money goes away at the end of September. FINANCE & HUMAN RESOURCES Mr. Campbell July 2017 cash summary, monthly financial summary and July st financials. Mr. Campbell noted that as of Friday, September 1 New Hanover County Airport Authority September 6, 2017 Page 3 invested in short term investments, from 90 -180 days, so some of our cash is working for us now. ILM should earn anywhere from $5,000-$6,000/month interest on these short term investments. The Finance Committee will be looking deeper into investing more money in the coming months. Mr. Campbell noted that parking revenue remains strong although the exits were down again for the month of July. Mr. Campbell also noted that some expenses were well under budget for the month due to timing, as some projects that were budgeted for evenly throughout the year, have not been started. Regarding the FOD Boss, Mr. Campbell noted that staff has been testing this piece of equipment and it has been doing a great job picking up small pieces of debris from the runways and taxiways. Mr. Cherry shared that Air Wilmington has also purchased a FOD Boss. Mr. Broughton noted that staff is going to run the FOD Boss at least a couple of times a week on the ramps, taxiways and runways. Mrs. Girardot commented on the increase for medical benefits that was over budgeted for and asked if staff would be looking at reallocating those funds if this trend continues and Mr. Campbell confirmed that reallocation would be done towards the end of the year as needed. BUSINESS DEVELOPMENT Ms. LeTellier reported on the new assignment language that will be added to all lease agreements going forward which provides for an assignment fee in the event a tenant assigns their lease. Ms. LeTellier shared information regarding the ILM Art Gallery opening reception on th September 27 from 5-6 pm in the terminal, inviting all to attend, and the Boat Show which is th September 8-10. GOVERNMENT Mrs. Girardot reported that staff is working to schedule a breakfast meeting with our General Assembly members. Mrs. Girardot shared a handout noting that neither the Transportation Bill nor the FAA Reauthorization were listed. Mrs. Girardot reported on a meeting she and Mr. Wolfe had with Tom Fetzer and Chez McDowell, our lobbyists, noting that they want to represent ILM in the short session in January, which is typically just budget and financial bills. Mrs. Girardot pointed out that since there will be new members and new committee chairs in the fall elections, there is not much point in lobbying until after the election and redistricting occurs. Mrs. Girardot advised that it was originally planned to work with the lobbyists in the fall of 2018 in order to get in a good position for the long session in 2019, where we plan to ask for consistent, dedicated and annual funding, like the Ports Authority has for the 72 airports in the state. New Hanover County Airport Authority September 6, 2017 Page 4 Mrs. Girardot stated that she pointed out to the lobbyist that the problem with the current allocation that the airports are having is spending it. The problem that staff is running into is bureaucracy: filling out all the forms, getting all the permissions, and waiting the allotted amount of time, etc. The airports dl Assembly members next session or 2 years from now and say and have the legislators say the airports mis Mrs. Girardot reported on the Chamber Legislative Update that she attended with Mrs. Wilsey on st August 31 where the VP of Government Affairs briefed the regional chambers regarding HB374, which will address regulatory reform and should help clean up some of this bureaucracy. Mrs. Girardot shared that when she mentioned this to our lobbyists, they offered to represent ILM on regulatory reform during the short session. Mrs. Girardot and Mr. Wolfe suggested that the lobbyists put their proposal in writing and we would bring it to the Authority for the next meeting. OPERATIONS & GENERAL AVIATION Mr. Broughton updated the Authority on the total revenue passengers; capacity; fuel prices and fuel flowage. Mr. Broughton reported that Air Wilmington is down about 80,000 gallons in jet fuel due to issues with getting fuel following Hurricane Harvey. Mr. Cherry indicated that he had 50,000 gallons on hand and the airlines are using a lot of fuel, as the airlines are fueling in Wilmington since it is difficult to get fuel in Charlotte. Mr. Cherry stated that as we get more fuel, it is coming from further distances which is going to drive up the price a bit and that Avgas is not an issue as far as availability at this time. Mr. Cherry reported to the Authority on the logistics of getting more jet fuel at Air Wilmington due to the effects of Hurricane Harvey on the pipeline in Texas and the effects it is having on the airlines and FBOs on the east coast. Discussion followed regarding fuel prices and the airlines taking on more fuel in Wilmington because Charlotte is out or low. currently on Hurricane Irma and reported that the National Weather Service is still uncertain as to the actual path the storm will take. The NWS will have a conference call at 5 pm Thursday. Staff has taken preliminary precautions to make sure ILM generators are fueled, the drop inlets are cleaned out, drainage ditches are clear and we are prepared to secure equipment when the time comes, if it comes. Staff is also reviewing hurricane policy and will meet with tenants when the NWS schedules weather briefings. There is an Emergency Operations Center (EOC) meeting Thursday at the County and Chief Taylor will be attending for ILM to look at and review the plans be sure we have the resources to initiate those plans as they pertain to ILM. Mrs. Wilsey reported on the recent rebranding going on at ILM with the new logo and new commercials coming out soon, as well as the new tag line on the ILM banners at the Boat Show, Statement as proposed by staff: New Hanover County Airport Authority September 6, 2017 Page 5 ILM is dedicated to providing an exceptional airport experience for our customers, connecting the Cape Fear Region to the global marketplace. Mrs. Wilsey stated the next step is talking to our employees about the mission statement because it is important that they understand it and are able to say it without having to read it. Mrs. Wilsey reminded the Authority that the UNCW Regional Economic Impact Panel is scheduled is for October 5, 2017 and the theme is why the transportation industry is important to our economic activity and to the region. Mrs. Wilsey reported that Joseph Pickering will be attending since he will be in Wilmington to report to the Authority at the October meeting about air service development. Mrs. Wilsey reported on the recent spotlight on the upcoming United Way campaign kickoff noting that -off in October. The new UW CEO is data driven and is refining what our UW campaign looks like in the community. Mrs. Wilsey shared a list he put together of the Top 10 accounts by leadership contributions ($1,000 or more) and is proud to report that ILM is number 8 in a community with $2.3M total and with the likes of GE, Corning and Duke. contributors and that is something to be proud of. Mrs. Wilsey also shared that Enterprise, one is also a very strong national and local supporter of United Way, with 8 leadership contributors. ers on campus and the group comes by weekly to pick up the cigarette butts, taking them out of the waste stream, and recycling them, and they had collected over 20 pounds of cigarette butts from the airport itself. Mrs. Wilsey shared the sad news of the st August 31, sharing that he was originally from Brooklyn, NY; a Marine for 3 years; a 20 year veteran of NYPD and first responder at ground zero on 9/11 before retiring in 2004 and coming to work for ILM i UNFINISHED BUSINESS Mrs. Girardot reported that Wilmington is the centerfold of the September Site Selection Magazine with a huge article and that she forwarded copies to the Authority members for review. NEW BUSINESS Mr. Evans asked to address the Authority and reported that customers have been asking him about hangar space for the upcoming hurricane, and if there was any space in the old hangar at the South Ramp that would be available for customers. Mr. Evans offered to tow and facilitate the storage. Mrs. Wilsey advised that staff would need to evaluate that request and would get back to Mr. Evans. ADJOURNMENT Mr. Barber MOVED, SECONDED by Mr. Wolfe to adjourn the Authority meeting. The New Hanover County Airport Authority September 6, 2017 Page 6 MOTION WAS APPROVED UNANIMOUSLY. There being no further business to come before the Board, Chairman Lambeth adjourned the meeting at 5:51 p.m. Prepared by: Respectfully Submitted: Rose M. Davis _______________________________ Donna Girardot, Secretary Date of Approval: October 4, 2017