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Minutes 04 20 2017 LABMinutes 04 20 2017 LAB Page 1 Library Advisory Board April 20, 2017 Assembly: The Library Advisory Board met in Regular Session on Thursday, April 20, 2017 at 2:00 p.m. at Main Library in Wilmington, NC. Board Members Brewington, Jan PRESENT Chadurjian, Denise PRESENT Damutz, Amy EXCUSED Garner, John EXCUSED Jones, Andrew PRESENT Montwieler, Katherine PRESENT Osinski, John PRESENT Smith, Harriet PRESENT Smith, Paul EXCUSED Swearingen, Emilie PRESENT Walker, Bradford PRESENT Zimmer, Ronna PRESENT Staff Members & Board Reps. Hayes, Hathia (FOL) PRESENT Honchell, Barbara - Zimmer, Ronna (LF) PRESENT Tuchmayer, Harry PRESENT Owens, Paige PRESENT The meeting was called to order by Vice Chair, Denise Chadurjian at 2:00 p.m. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Vice Chair, Denise Chadurjian asked if any members of the board would like to remove or add any item(s) from the Agenda. With no changes, the Agenda was approved. Approval of Minutes of Previous Meeting The minutes from the last board meeting on 02/16/17 were sent to the board prior to the meeting for review. The Board did not meet in March. Motion: Ronna Zimmer MOVED, SECONDED by Harriet Smith, to recommend approval of the 2/16/17 minutes. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Correspondence Harry Tuchmayer passed around a clipping from the Star News 2/27/17 Photos of the Week section. There was a photo from the library’s Fiction to Fashion event. Minutes 04 20 2017 LAB Page 2 Friends of the Library Report Hathia Hayes, FOL President, reported for the Friends and submitted the following report:  The FOL have successfully reinvented the board.  After reviewing the County’s & Library’s Strategic Plans, they have produced their own Strategic Plan in parallel.  The FOL have changed their By-Laws and accepted their new slate of officers. An Executive Committee was established. The Board has added two “Members at Large” positions. The 1st VP is in charge of Committees and the 2nd VP is in charge of Task Forces. Library Foundation Report Ronna Zimmer reported that The Foundation held their 3rd annual Luncheon on 2/23/17. The board has not meet since prior to the luncheon but we have heard that it was very successful. Director’s Report Harry Tuchmayer submitted the Director’s Report prior to the meeting. In addition, he discussed the following: The library has been very fortunate to retain their staff for many years. Roughly 10% of the staff started in the 80’s, 20% in the 90’s, 25% in the 00’ and 45% since 2010. In the past 5 years, 5 people have hit their 20-year anniversary mark. We have moved some staff members around to new sites. One of the biggest moves, was moving Teresa Bishop to PI as the training contact for all new hires. This opens a new position for a Branch Mgr. at NE. Committee Reports None at this time. New Business Fundraising Policy Draft Harry Tuchmayer distributed copies of the library’s draft of a fundraising policy to the board. After review and discussion, the board decided to hold the vote of the policy until next meetings. This will allow all members a chance to carefully read the policy and submit any ideas, suggestions, changes to Harry Tuchmayer. Once updates are made, an updated draft will be sent out to all members. If a board member will be unable to attend the May meeting, they will be asked to email their vote to the board. Old Business Pine Valley Design Update Harry Tuchmayer distributed current design/photo renderings to the board for review and discussion. The goal is to get a final construction design by June 1st. In July, we will be ready to Minutes 04 20 2017 LAB Page 3 send it out for bid. October 1st we could start construction and it should be completed in 12 months. Plans are to hold off a final grand opening to Jan. 2, 2019. Adjournment There being no further business, Vice Chair Denise Chadurjian adjourned the meeting at 3:50 p.m. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.