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2018-02-01 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 34 AGENDA REVIEW MEETING, FEBRUARY 1, 2018 PAGE 15 ASSEMBLY The New Hanover County Board of Commissioners met for Agenda Review on Thursday, February 1, 2018 at 4:01 p.m. in the Harrell Conference Room at the New Hanover County Government Center, 230 Government Center Drive, Wilmington, North Carolina. Members present: Chairman Woody White; Vice-Chairman Skip Watkins; Commissioner Jonathan Barfield, Jr.; and Commissioner Rob Zapple. Commissioner Patricia Kusek was absent. Staff present: County Manager Chris Coudriet; County Attorney Wanda Copley; and Clerk to the Board Kymberleigh G. Crowell. Chairman White called the Agenda Review meeting to order and announced that the purpose of the meeting is to review and discuss the agenda items for the February 5, 2018 Regular Meeting with discussions as noted: Consent Item 6. Approval of Monthly Collection Reports for December 2017. In response to Board questions, County Manager Coudriet stated that it was good news that the County is ahead for collections and asked Chief Financial Officer Lisa Wurtzbacher to provide additional information on the property tax collections. Ms. Wurtzbacher stated that she prefers not to provide a figure at this point on property tax collections. Each month the collections have been ahead and she meets monthly with the Tax Administrator to discuss the projected base for the year and where the County will end up in collections. The Tax Department has noticed an increase in th early payments. However, since property tax payments were not due until January 5 it is still early to provide a projection. She will be able to provide more information to the Board at a later time frame in February or March. County Manager Coudriet stated that Ms. Wurtzbacher will be providing the next financial quarterly update th during the February 19 meeting. Regular Item 9. Public Hearing. Rezoning Request (Z17-12) – Request by Design Solutions on Behalf of the Property Owner, ACI Pine Ridge, LLC, to Rezone 2.3 Acres Located at 168 and 178 Porters Neck Road from B-1, Business District, and B-2, Highway Business District, to (CZD) B-2, Conditional Highway Business District, in Order to Develop a Hotel. In response to Board questions, Current Planner Brad Schuler stated the recommendation to do away with the cross connectivity in the parking lot is due to the overall area of the new site plan being reduced and now essentially running alongside a driveway. As such, staff feels the connectivity is already provided with the existing driveway. Mr. Schuler does not believe there will be an event space and the applicant will be able to confirm that for the Board. No brand has been determined for this hotel and interior design decisions will need to be made once the brand is selected. At most there will be 116 rooms, but it could be fewer, and sidewalks will be installed. In response to additional Board questions about stormwater runoff, Mr. Schuler stated that the County does not have impervious surface or lot coverage standards for commercial development. The runoff would have to be handled by some type of underground system. There is currently a pipe that runs underneath that leads to a pond and the idea is to potentially connect into the pipe. Stormwater plans will have to be submitted as part of the building permit process and will be reviewed by the Engineering Department. Regular Item 10. Public Hearing. Rezoning Request (Z17-11) – Request by the Lee Law Firm, on Behalf of the Property Owner, Lloyd C. Brinkley, Jr. et al, to Rezone 2.5 Acres of Land Located at 106 Oak Ridge Lane from (CUD) B-1, Conditional Use Business District, to (CZD) B-1, Conditional Business District, in Order to Develop an Automobile Service Station. In response to Board questions, Current Planner Brad Schuler stated that the nursery will be completely removed. Staff has classified the proposed development as a redevelopment. In cases of redevelopment, the Traffic Impact Analysis (TIA) standards state that when a project is considered a redevelopment, the current trips from the previous use are subtracted out. The trips that are already being produced by the site have always been taken into account for regional transportation projects. NC Department of Transportation (NCDOT) has reviewed this project and a driveway permit is required for the proposed development. NCDOT also performed a preliminary review of the plan and in addition to the required driveway improvements, a four-foot-wide concrete median on Greenview Drive will have to be installed. In response to additional Board questions, Mr. Schuler stated that the NCDOT Military Cutoff Road project will allow drivers to get to the northern part of the County without having to take Market Street. NCDOT will also be installing a multi-use path on the eastern side of Market Street and a sidewalk along the western side. Regular Item 11. Public Hearing. Special Use Permit Request (S17-04) – Request by Design Solutions, on Behalf of the Property Owner, CWEST, LLC, for a Special Use Permit for a Camping and Travel Trailer Park on 3.6 Acres of Land Located at 9533 and 9617 River Road. In response to Board questions, Current Planner Brad Schuler stated that the Engineering Department reviewed the plan for stormwater management. There is not a lot of proposed impervious surface. Any stormwater requirements will be determined during the building permit process. In regards to the letter from Boyd Knapp, Mr. Knapp has confused mobile home park standards with the RV park standards. There will be restroom facilities, more than likely there will be a garbage disposal system and a discussion can be held with the applicant regarding a dumpster location. The first phase of the project will address the restroom facilities and then a management office will be constructed. There will be a septic system for the restroom facilities and an RV solid waste pump-out facility will be installed. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 34 AGENDA REVIEW MEETING, FEBRUARY 1, 2018 PAGE 16 In response to additional Board questions, Mr. Schuler stated that the fire service standards come into consideration when there are four or more structures on a singular access. In regards to the concerns expressed by Troy Slaughter in his letter, he would be allowed three single family dwellings on the three parcels he owns, which would comply with the emergency standards. If Mr. Slaughter were to develop the parcels with more than three dwellings, it would be his responsibility to obtain the sufficient access to comply with the County standards. Mr. Slaughter may attend the meeting. Staff Update: Draft Interlocal Agreement with Trillium Health Resources for the Construction and Operation of a Healing Place Facility for Board of Commissioners Consideration February 19, 2018 Chief Financial Officer Lisa Wurtzbacher stated that staff has been working with Trillium Health Resources (Trillium) on an interlocal agreement (ILA) for the Healing Place facility. The draft ILA is for a 100-bed facility. Trillium will manage the construction and the County will issue debt to fund facility construction. In order to issue the debt, Trillium will have to grant the County the property the facility is located on. The draft ILA reflects a not to exceed amount of $11.5 million and would be updated based on current market conditions. Once the facility is constructed, the County will lease it back to Trillium for an annual amount of one ($1.00) dollar and Trillium would establish a 501(c)(3) company for the day-to-day operations of the facility, including the financial management and fundraising of the facility. The County would pay the debt service to Trillium as part of the annual contribution to them and part of the annual contribution would also be used for facility operating costs. The County will not be responsible for any operating shortfalls and if the County cannot issue debt, the property will revert back to Trillium. Staff is planning to present this to the Board during its February 19, 2018 meeting and Trillium will consider the same information during its February 22, 2018 meeting. In response to Board questions, Ms. Wurtzbacher stated that to increase the number of beds to 200 and if the ILA was already executed and funding was available, an amended ILA would have to be executed with a new not to exceed amount. Approximately $1.5 million for operating costs will be coming from the County’s contribution and current services would not suffer. Chairman White thanked Ms. Wurtzbacher for the update. ADJOURNMENT There being no further business, Chairman White adjourned the meeting at 4:22 p.m. Respectfully submitted, Kymberleigh G. Crowell Clerk to the Board Please note that the above minutes are not a verbatim of the New Hanover County Board of Commissioners meeting.