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Agenda 2018 04-02AGENDA APRIL 2, 2018 NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 Wilmington, NC WOODY WHITE, CHAIRMAN - SKIP WATKINS, VICE- CHAIRMAN JONATHAN BARFIELD, JR., COMMISSIONER - PATRICIAKUSEK, COMMSSIONER- ROB ZAPPLE, COMMSSIONER ;HRIS COUDRIET, COUNTY MANAGER- WANDACOPLEY, COUNTYATTORNEY- KYMCROWELL, CLERK TO THE BOARD 4:00 PM MEETING CALLED TO ORDER (Chairman Woody White) I NVOCATION (Pastor Chris Howell, Kure Beach First Baptist Church) PLEDGE OF ALLEGIANCE (Vice- Chairman Skip Watkins) APPROVAL OF CONSENTAGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Approval of Minutes 2. Approval of Sirchie as a Sole Source Vendor for the Purchase of TacCommander Riot Control Suits 3. Approval of Remotec, Inc. as a Sole Source Vendor for the Upgrade of ANDROS Robots and Accessories 4. Acceptance of a Non -Cash Homeland Security Grant from Bladen County 5. Adoption of a Resolution to Approve the Donation of Mine Safety Appliances (MSA) Fire Hawk Self Contained Breathing Apparatus (SCBA) to Autryville Fire Department 6. Ratification of Northeast Mini Makerspace 2018 -19 LSTA Grant Application 7. Adoption of a Resolution Appointing Map Review Officers 8. Adoption of 2018 National Service Recognition Day Proclamation 9. Approval of February 2018 Tax Collection Reports ESTIMATED REGULAR AGENDA ITEMS OF BUSINESS MI NUTES 10 10. Community Child Protection Team Annual Report 11. Stormwater Utility Feasibility Study- NOTE: This item is continued to a future meeting. 5 12. Consideration of New Hanover Regional Medical Center Fifth Amendment to the Letter of Credit and Reimbursement Agreement 10 13. Second Public Hearing and Continuation of Consideration of Economic Development Incentive Grant Pursuant To G.S. 158 -7.1 Board of Commissioners - April 2, 2018 40 14. Public Hearing Rezoning Request (Z18 -02) — Request by Design Solutions, on Behalf of the Property Owner, Yosef, Inc., to Rezone Approximately 1.8 Acres of Land Located at the 7900 Block of Market Street from 0&1, Office and Institutional District, to (CZD) B -2, Conditional Highway Business District, in Order to Develop a Retail and Office Center 40 15. Public Hearing Rezoning Request (Z18 -03) — Request by Design Solutions, on Behalf of the Property Owner, 4361 Blue Clay Road Property, LLC., to Rezone 2.4 Acres of Land Located at 4361 Blue Clay Road from R -15, Residential District, to (CZD) B -1, Conditional Business District, in Order to Develop a Convenience Food Store with Fuel Pumps 40 16. Public Hearing Special Use Permit Request (S18-01) — Request by Otter Creek Partners, LLC, on Behalf of the Property Owner, GL & SM Limited Partnership, for a Special Use Permit for a High Density Development on Approximately 7.3 Acres of Land Located at the 700 Block of Piner Road PUBLIC COMMENTS ON NON - AGENDA ITEMS (limit three minutes ESTIMATED ADDITIONAL AGENDA ITEMS OF BUSINESS MI NUTES 17. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 18. ADJOURN Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. M ission New Hanover County is committed to progressive public policy, superior service, courteous contact, judicious exercise of authority, and sound fiscal management to meet the needs and concerns of our citizens today and tomorrow. Vision A vibrant prosperous, diverse coastal community, committed to building a sustainable future for generations to come. Core Values Integrity -Accountability - Professionalism - Innovation - Stewardship Board of Commissioners - April 2, 2018 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 .K DEPARIMENE Governing Body PRESENIFR(S): Kym Crowell, Clerk to the Board CONUCT(S): Kym Crowell SUBJECT: Approval of Minutes BRIEF SUNMJARY: Approve minutes from the following meetings: Agenda Review Meeting held on March 8, 2018 Regular Meeting held on March 12, 2018 STRATEGIC PLAN ALIC NIVIHNr: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMNffiNIDED MOTION AND REQUEST® ACTIONS: Approve minutes. COUNTY MANAGEi2'S CODM9FNIS AND RECOMMENDATIONS: (only Manager) Approved 5 -0. Board of Commissioners - April 2, 2018 ITEM: 1 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 .K DEPARMMENR Sheriff PRESENIMS): Kenneth Sarvis, Chief Deputy CONUCT(S): Doug Price, Captain; Donna Seal, Business Officer; Lena Butler, Purchasing Supervisor SUBJECT: Approval of Sirchie as a Sole Source Vendor for the Purchase of TacCommander Riot Control Suits BRIEF SUNIMARY: New Hanover County Sheriffs Office desires to purchase Sirchie TacCommander Riot Control Suits. These suits will be used for civil disturbance response training as well as actual civil disturbance events. These suits are fully adjustable to fit most officers and would eliminate the need to purchase suits each time there is a change in personnel. These suits do not have to be assigned to an individual officer which allows the department the ability to have a supply of suits available to deploy at any given time. Patrol will now be fully outfitted. The cost is $20,000. Sirchie has confirmed in a letter to the County dated November 8, 2017, that they are the sole provider of the Sirchie TacCommander riot suit and that they control the manufacturing, sales, and distribution of these units. The TacCommander suit is only available through direct purchase from Sirchie. The Sheriffs office would like to establish Sirchie as a sole source vendor for the purchase of the Sirchie TacCommander riot control suit. An item is considered a sole source when there is no availability of multiple vendors who could compete as bidders and an equal product and/or service is unavailable from other suppliers, or such use of an equal product is impractical. The purchase of the TacCommander Riot Control Suits will be made in accordance with the provisions of NCGS 143- 129(e)(6) which exempts purchases of apparatus, supplies, materials, or equipment when a needed product is available from only one source of supply. This exception is referred to as Sole Source and must be approved by the Board prior to the award of the contract or issuance of purchase order. STRATHAC PLAN ALIGNMENF Superior Public Health, Safety and Education • Increase public safety and crime prevention RECONM EMED MOTION AND REQUESTED ACTION: Approve Sirchie as a sole source vendor for the purchase of TacCommander Riot Control Suits. ATTACHMENIS: RESOLUTION LETTER Board of Commissioners - April 2, 2018 ITEM: 2 CODN1Y NIANAGHVS COAWENIS AND RECONrdENVDATIONS: (only Manager) Recommend approval. CONMSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - April 2, 2018 ITEM: 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION APPROVAL OF SIRCHIE AS A SOLE SOURCE VENDOR FOR THE PURCHASE OF TACCOMMANDER RIOT CONTROL SUITS WHEREAS, New Hanover County Sheriffs Office desires to purchase Sirchie TacCommander Riot Control Suits to be used during civil disturbance response training as well as actual civil disturbance events; and WHEREAS, the Sheriffs staff has evaluated and determined that the Sirchie TacCommander Riot Control Suits are best suited for their use because the suits are fully adjustable to fit most officers and do not have to be assigned to individual officers which allows the department the ability to have a supply of suits available to deploy at any given time; and WHEREAS, Sirchie has confirmed in a letter to the County dated November 8, 2017, that they are the sole provider of the Sirchie TacCommander riot suit and that they control the manufacturing, sales, and distribution of these units and the Sirchie TacCommander suit is only available through direct purchase from Sirchie; and WHEREAS, the Sheriffs office would like to establish Sirchie as a sole source vendor for the purchase of the Sirchie TacCommander riot control suit; and WHEREAS, this purchase is in accordance with the provisions of North Carolina General Statutes (NCGS) 143- 129(e)(6) which exempts purchases of apparatus, supplies, materials, or equipment for competitive bidding requirements when the needed product is available from only one source of supply. This exception is also referred to as Sole Source. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners approves Sirchie as a sole source vendor for the purchase of Sirchie TacCommander Riot Control Suits in accordance with the provisions of NCGS 143- 129(e)(6). Adopted this the 2nd day of April, 2018. New Hanover County Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - April 2, 2018 ITEM: 2 - 1 - 1 ��' >SIRCIiICk Command Every Scene November 8, 2017 Sole Source Provider Certification New Hanover Sheriff's Office 3950 Juvenile Center Dr. Castle Hayne, NC 28429 Attn: Sgt. C. Lewis Sirchie hereby certifies that it is the sole provider of the Sirchie TacCommander riot suit (TCMDRI). Sirchie controls the manufacturing, sales, and distribution of these units. The TacCommander suit is only available through direct purchase from Sirchie at this time. Regards, M �tJ� t� rJ �" j 6, ary Pirtahla Director of Sales and Support, Sirchie 700 Hunter Place Youngsville, NC 27696 (800) 366 -7311 Board of Commissioners - April 2, 2018 ITEM: 2 - 2 - 1 TacCommander Riot Control Suit Five Reasons You Need TacCommander" i Upper Back /Chest Torso Expansion for Width Adjustable Velcro Straps for • Width of Lower Torso, Arms, & Legs with Secure Fit • Two Piece Lower Torso, • Forearm, and Shin Pads for Full Protection of Length • Adjustable Connectors • between Pads on Arms & Legs for Length iOverall Design Provides Protection While Allowing Athletic Movements • Two Piece Thigh Shell for Additional Lower Body • Flexibility • Adjustable Connectors between Pads for Maximum Range of Motion • D -Loops for All Velcro for Quick, Easy, and Secure Connections . Full Torso Coverage with Included Front and Back Blunt Force Trauma Plates • Ability to Accommodate All Levels of 9x12 Ballistic Plates In • Front & Back i Side Deflector Shields on Sides of Neck Straps on Front & Rear with Built -In Reflectors to Quickly Remove Fallen Officers from Danger Shelves & Notches on Thigh Plates to Rest Riot Shield On & Remain Protected US and Internat+onal Patents Pending Patented Hammock System in Knee and Elbow Pads for Comfort and Shock Absorption Molded Foam with Air Holes for Better Circulation Fully Adjustable from Head to Toe for Maximum Comfort MOLLE on 45 Degree Angle for Ergonomic, Easy Access 0 Use the Incorporated Duty Belt (or Your Existing Duty Belt) for Easy Access to All Your Gear • Integrated Straps at Top of Chest for Your Duty Radio • Integrated Loops at Waistline to Hold Restraints or Gas Mask Bag Ventilated Carry Bag that Holds Full System For more information: • Please visit www.sirchie,com or call us at (800) 356 -7311. Sales @ sirchie.com - international @sirchie.com - 800.356.7311 • 919554.2244 • #policepartners • NSirchieSupporls - #CommandEveryScene Board of Commissioners - April 2, 2018 ITEM: 2 - 2 - 2 TacCommander' Riot Control Suit One Adjustable Suit to Fitt Virtually Everyone; One Suit for Multiple Sizes Sirchie recognized the need to develop modem riot gear that offers a combination of protection and i maneuverability. We know tactical gear has been a difficult purchase for law departments. We listened to our customers to understand the current challenges. It's difficult & costly because "gear is sized to a particular officer and not exchangeable with the officer that is replacing him or her, "' Gear on the market could not be repurposed for another officer due to sizing constraints. The gear on the market was "bulky " and "hot " and too restrictive for proper movement. After identifying the issues, we engaged SWAT officers and incorporated their feedback into the design of Tac Commander'" to create a solution that provides you the protection you need combined with the flexibility to execute the athletic movements your job requires. Designed with input from tactical officers for EVERY officer. All at a competitive price. Outfit and protect your entire team without the worry of sizing each individual, Execute your mission to protect and serve in comfort on the scene. * From a Sirchie March 2017 survey of customers US and International Patents Pending Sales @sirchie.com • international@sirchie.com • 800.358.7311 •919.554.2244 • #policepartners • #SlrchleSupports • #CommandEveryScene Board of Commissioners - April 2, 2018 ITEM: 2 - 2 - 3 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 .K DEPARTIVIFNE Sheriff PRESINIFR(S): Kenneth Sarvis, Chief Deputy CONTACT(S): Tommy Grady, 1st Sergeant; Donna Seal, Business Officer; Lena Butler, Purchasing Supervisor SUBJECT: Approval of Remotec, Inc. as a Sole Source Vendor for the Upgrade of ANDROS Robots and Accessories BRIEF SUMMARY: New Hanover County Sheriffs Office desires to upgrade ANDROS robots and accessories for its operations. This equipment will be assigned to the Emergency Response Team and will be used in Emergency Response Training and call outs. REMOTEC has confirmed in a letter to the County dated February 9, 2018, that they are the sole manufacturer and distributor for the ANDROS line of hazardous duty robots including all ANDROS systems and all related upgrades, radios, accessories, parts, refurbishment, service and training. An item is considered as sole source when there is no availability of multiple vendors who could compete as bidders and an equal product and/or service is unavailable from other suppliers, or such use of an equal product is impractical. The upgrade of the ANDROS robots and accessories will be made in accordance with the provisions of NCGS 143- 129(e)(6) which exempts purchases of apparatus, supplies, materials, or equipment when a needed product is available from only one source of supply. This exception is referred to as Sole Source and must be approved by the Board prior to the award of the contract or issuance of purchase order. Funds are available for this upgrade using the Port Security Grant funds in the amount of $75,604. Budget Amendment # 18 -020 was approved on December 18, 2017. STRATEGIC PLAN ALIGNM NP Superior Public Health, Safety and Education • Increase public safety and crime prevention f.79:K17u1aIy►17y171V'$i1raler_ ell - D , — [1 Approve Remotec, Inc. as a sole source vendor for the upgrade of ANDROS robots and accessories. ATTACI NIINTS: Resolution Letter Board of Commissioners - April 2, 2018 ITEM: 3 COUNIY NIANA, II S CONDI ENB AND RECONPdENDATIONS: (only Manager) Recommend approval. CONMSSIONFRS' ACIIONS: Approved 5 -0. Board of Commissioners - April 2, 2018 ITEM: 3 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION APPROVAL OF REMOTEC, INC. AS A SOLE SOURCE VENDOR FOR THE UPGRADE OF ANDROS ROBOTS AND ACCESSORIES WHEREAS, New Hanover County Sheriffs Office desires to upgrade ANDROS robots and accessories to be used in emergency response training and call outs; and WHEREAS, Remotec, Inc. has confirmed in a letter to the County dated February 9, 2018, that they are the sole manufacturer and distributor for the ANDROS line of hazardous duty robots including all ANDROS systems and all related upgrades, radios, accessories, parts, refurbishment, service and training; and WHEREAS, the Sheriffs office would like to establish Remotec, Inc. as a sole source vendor for the purchase of ANDROS robots and accessories; and WHEREAS, this upgrade is in accordance with the provisions of North Carolina General Statutes (NCGS) 143- 129(e)(6) which exempts purchases of apparatus, supplies, materials, or equipment for competitive bidding requirements when the needed product is available from only one source of supply. This exception is also referred to as Sole Source. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners approves Remotec, Inc. as a sole source vendor for the upgrade of ANDROS robots and accessories in accordance with the provisions of NCGS 143- 129(e)(6). Adopted this the 2nd day of April, 2018. New Hanover County Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - April 2, 2018 ITEM: 3 - 1 - 1 Northrop Grumman Corporation Mission Systems Remotec 353 JD Yarnell Parkway Clinton, TN 37716 (865) 483 -0228 (865) 483 -1426 Fax ATTN: New Hanover County Charles Chapman February 9, 2018 REMOTEC is the sole manufacturer and distributor for the ANDROS line of hazardous duty robots including all ANDROS systems and all related upgrades, radios, accessories, parts, refurbishment, service and training. This includes the Power Hawk system that is fully compatible with the ANDROS product line. The ANDROS robots are in use by police departments and organizations in 26 countries. Some of these organizations include the U.S. military joint EOD forces, the Federal Bureau of Investigation and the U.S. Secret Service. REMOTEC's ANDROS systems have a unique articulated track design, which is patented under U.S. Patent No. 4,746,977, Patent No. 4,923,831 and Patent No. 5,022,812. REMOTEC is the only manufacturer that offers the articulated track design. REMOTEC does not have any product dealers or resellers within the United States. All parts are sold and all maintenance is performed directly from REMOTEC's facility located in Clinton, Tennessee. If you have any questions, please feel free to contact me at (865) 483 -0228 ext 226. Sincerely, Kimberly Tipton Customer Support Repair Manager Remotec, Inc Board of Commissioners - April 2, 2018 ITEM: 3 - 2 - 1 E2errnot4--c REMOTEC, INC. SERVICE DEPARTMENT QUOTE 353 J.D. Yarnell Pkwy Clinton, TN 37716 Phone: (865) 483 -1492 Fax: (665) 483 -1436 E -mail: RemotecService @NGC.ccm Attn: Jones, Eric CMPNY: New Hanover County Sheriffs Office ATTN: Chapman, Charles ADDR: 3950 Juvenile Center Rd Castle Hayne, NC 28429 PHONE: 910- 442 -6352 FAX: Email: cchapman (Dnhc.gov PAGE 1 OF 1 Date: Ill 81201B Terms: Net 30 Days Prices are F.O.B. Clinton, TN Delivery: 180 Days After Receipt of Order Or Sooner This pricing is valid for 90 days. ROBOT MODEL: F6 ROBOT SIN: F5782 -01 NO10305 QUOTE #: Q- 13751A RMA# NIA ITEM DESCRIPTION PART NO. QTY. UNIT PRICE TOTAL PRICE Upgrade 2455 F6A SN: E2461 -0100 1 Upgrade To F6+ Style Including: A Chassis Upgrade only 1 Vehicle Electronics Assy. (Includes Drive Camera Assy.) E2461 -4000 1 $ 30,000.00 $ 30,000.00 2 Drive Motor Conector Connector CON-HDP26-18-6SN 2 $ 19.00 $ 38.00 3 Lift Bearing Plate C2457 -1037 2 $ 145.00 $ 290.00 4 Membrane Pot 82461 -1020 2 $ 275.00 $ 550.00 5 Wiper Plunger B2461 -1006 2 $ 28.00 $ 56.00 6 Wiper Mount Block B2461 -1007 2 $ 22.00 $ 44.00 7 Labor to Assemble Chassis LABOR2 40 $ 88.00 $ 3,520.00 B O tlonal Chassis Repair Parts 1 New Tracks 6 tracks = one full set B2400- 1013 -FT 0 $ - 2 F6A Wheel Ass Tire,Tube and Rim B2450 -0113 0 $ - C Arm Upgrade ONLY Including: 1 Arm Joint Pot Ass (Shoulder, Elbow, Pitch) B2461 -2278 3 $ 647.00 $ 1,941.00 2 Grip cords (Pitch) GRIPCORD -056 2 $ 28.00 $ 56.D0 3 New Shoulder Lift Plate Shoulder, Elbow, Pitch) B2461 -2026 3 $ 256.00 $ 768.00 4 Labor to 'Re -Wire wrlsl pitch Ass y. LABOR2 5 $ 88.00 $ 440.00 5 Labor to Re -Wire Elbow Ass y. LABOR2 5 $ 88.00 $ 4.40.00 6 Torso Sensor Gear Shaft B2461 -2267 1 $ 35.00 $ 35.00 7 Torso Pot Mount C2461 -2265 1 $ 230.00 $ 230.00 8 Torso Sensor Gear B2461 -2261 1 $ 92.00 $ 92.00 9 Sensor SENSOR -005 1 $ 135.00 $ 135.00 10 Cord Grip GRIPCORD -055 1 S 81.00 $ 81.00 11 Gear GEAR -002 1 5 71.00 $ 71.00 12 Worm ear shaft D2400 -2030 1 $ 1,333.00 $ 1,33100 13 Shoulder Side Plate C2461 -2025 1 $ 452.00 $ 452.00 Board of Commissioners - April 2, 2018 ITEM: 3 - 2 - 2 14 Labor to Re -wire Shoulder Ass y. LABOR2 7 $ 88.00 $ 616.00 15 Labor to Further Modify Arm Parts to F6+ LABOR2 20 $ 88.00 $ 1,760.00 16 Firing circuit assy D2460 -3950 1 $ 646.00 $ 646.00 D Camera Upgrades 1 Small Pan/Tilt Arm Mount Kit WILED light 03865 -5030 1 1 $ 6,900.00 $ 6,900.00 2 Color Arm Camera Ass y. wl LED light C2461 -3650 0 $ - 3 LED Li ht Mountin2 Bracket for P &T Camera 83865 -0183 1 $ 40.00 $ 40.00 4 LED Light Mounting Bracket for Arm Camera 63865 -3616 1 $ 202.00 $ 202.00 5 ILED Light for P &T and Arm Camera 03865 -3620 2 $ 1,800.00 $ 3,600.00 6 Rear Drive Camera Kit B2460 -5140 1 $ 1,155._00 $ 1,155.00 7 Camera Sighting Kit Ass y. C7055 -5140 0 $ - E Battery Replacement Options 1 Battery Assembly (Plug n' Play) D2450 -1600 0 $ 2 F6 Battery (AGM, 12V, 32AH ) ((Requires 2 BATTERY -010 0 $ - 3 Console Batte GEL, 50AH, Round Terminal BATTERY -009 0 $ - F Controller Upgrade 1 Tac -1 Controller D2461 -8125 1 $ 15,500.00 $ 15,500.00 2 Truck Mount Kit AC/DC Power Supply and Cord) D2461- 8150 -2 1 $ 3,97500 $ 3,975.00 3 Switchbox Modification _ A Labor To Modify LABOR2 2 $ 88.00 $ 176.00 B Switchbox Software Chip PSD311 ICPSD311 -15L 1 $ 22.00 $ 22.00 G Optional Gripper Rebuild 4 Optional Gripper Rebuild (3 hours ) LABOR2 0 $ - 5 Replace Worm Gear Shaft Optional Requires 2 B7045 -2333 0 $ - 6 Replace Worm Gear (Optional Requires 2 B7045 -2332 0 $ ii lAccessories 1 Power Hawk Assembly E2455- 7500 -1 0 $ 2 Rear Receiver Hitch (Required with Powerhawk) 82455 -7580 0 $ 3 Hybrid Radio Control Assy (With Case) 02456- 8440 - xxxxxx 0 $ - 4 Dual Pan Disrupter Mount Assembly D2450 -5350 0 $ Other Accesories Prices Available On Request $ - $ - I Final Acceptance Test 1 Labor LABOR2 5 $ 88.00 $ 440.00 J Warranty 1 Year 2 Extended Warranty MAINTENANCE -001 0 $ - $ - A Third Year Extended Warranty Contract MAINTENANCE -001 0 $ - $ - B Fourth Year Extended Warranty Contract MAINTENANCE- -002 0 $ - $ - C Fifth Year Extended Warranty Contract MAINTENANCE -003 0 $ - $ - D Sixth Year Extended Warranty Contract MAINTENANCE -004 0 $ - - E 5 Years of Extended Warranty (Year 2 Through 6) MAINTENANCE -005 0 $ - S - K Shipping 1 Shipping To and From Remotec NIA 1 $ 1,600.00 $ 1,600.00 2 Shipping from Customer Site to Remotec ONLY NIA $ - 3 Shipping Remotec to Customer Site ONLY NIA $ - 4 3 Way Shieging if Purchasing a New Crate N/A S - 5 Reusable Crate Requires 3 Way Shipping) CRATE -002 1 $ 1,050.00 $ 1,050.00 6 Customer PickuplDropoff **NO FEE INCURED** NIA S TOTAL COST $ 78,254.00 ALL QUOTES REQUIRE APPROVAL Business Management Approval Contracts Approval Board of Commissioners - April 2, 2018 ITEM: 3 - 2 - 3 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 .K DEPAR1MENE Finance PRESFNIFit(S): Lisa Wurtzbacher, Chief Financial Officer and Steven Still, Emergency Management /911 Director CONI'ACT(S): Lisa Wurtzbacher and Steven Still SUBJECT: Acceptance of a Non -Cash Homeland Security Grant from Bladen County 11.3:711IR1110 10 V:�•ii Bladen County received a grant for equipment from the NC Department of Public Safety, Division of Emergency Management for the implementation of the State's goals and strategies of the State Homeland Security Strategy 2016. Bladen County, who serves as the controlling agency for the FY2016 Homeland Security Grant Funding, is donating one of the Public Safety Rehabilitation Trailers to New Hanover County Emergency Management. The estimated value of the trailer is $22,000. Emergency Management will use the trailer to support any operation that requires on -scene command for an extended period. The trailer contains a bathroom, sink, and rest area. The rest area contains oxygen and cooling amenities for first responders. This trailer is available for New Hanover County to use for any purpose, however, it is also available to be requested by any North Carolina County for their use. In CFR 200 it states that there is not a time requirement to keep it in inventory, however, at any time we surplus or salvage it needs to be reported to the state. STRATEGIC PLANALIQVMHTTE Superior Public Health, Safety and Education • Understand and act on citizen needs RECOIVINIDNIDED MOTION AND REQUESTED ACTIOISS: Request the Board adopt BA 18 -049, to accept the donation of a Public Safety Rehabilitation Trailer from Bladen County. ATTACU IHNIS: BA 18 -049 COUNTY MANAaWS COMMINiS AND RECONVWENDATIONS: (only Manager) Recommend approval. COMNUSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - April 2, 2018 ITEM: 4 Board of Commissioners - April 2, 2018 ITEM: 4 AGENDA: April 2, 2018 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2018 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2018. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Understand / act on citizen needs Fund: General Fund Department: Emergency Management Expenditure., Decrease increase 11 Total 18 -049 - Emergency Management $ 22,000 $ 22,000 Total $ - $ 22,000 $ 22,000 Revenue: Decrease Increase 11 Total 18 -049 - Emergency Management $ 22,000 $ 22,000 Total $ - $ 22,000 $ 22,000 Prior to Actions Total if Actions Todav Taken Department Budget Is 802,592 $ 824,592 Section 2: Explanation The New Hanover County Emergency Management Department would like to accept a Public Safety Rehabilitation Trailer from Bladen County that was purchased with Homeland Security Grant Program (HSGP) funds. The estimated value of the grant is $22,000. This is not a cash grant, however a budget amendment is necessary to properly account for the donation to the County. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 18 -049 amending the annual budget ordinance for the fiscal year ending June 30, 2018, is adopted. Adopted, this 2nd day of April, 2018. (SEAL) Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - April 2, 2018 ITEM: 4 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 .K DEPARTIMEW- Fire Services PRESINIMS): Donnie Hall, Fire Chief CONrACT(S): Donnie Hall and Lena Butler, Purchasing Supervisor SUBJECT: Adoption of a Resolution to Approve the Donation of Mine Safety Appliances (MSA) Fire Hawk Self Contained Breathing Apparatus (SCBA) to Autryville Fire Department 1:3;711 Of.Yll►I IU /_\ New Hanover County Fire Chief, Donnie Hall, received a formal request for SCBA equipment from Andrew Hawkins, Fire Chief of the Autryville Fire Department located in Sampson County, NC. Chief Hawkins explained that on May 23, 2017, Autryville Fire Department was struck by a tornado which destroyed the entire station and leaving them with only four sets of SCBA equipment which are out of hydro date as well as beyond repair. The SCBA equipment that the department is currently using has been borrowed from another department with no option to purchase. The County's Fire Chief wishes to donate the surplus SCBA equipment in his department to Autryville Fire Department. The surplus equipment, 2004 Edition, consists of 22 respirators, 22 compressed air tanks, and 22 respirator masks. This equipment has been replaced and is surplus to the County's operations. The Fair Market Value (FMV) of the equipment is estimated to be $4,400. The authorization for this donation is granted under G.S.160A 280 which allows a city or county to donate to another governmental unit within the United States any personal property, including supplies, materials, and equipment, that the governing board deems to be surplus, obsolete, or unused pursuant to a resolution adopted after the posting of a public notice of such resolution at least five (5) days prior to its adoption. The resolution has been posted to the County's website pursuant to the statute. STRATEGIC PLAN ALICXVffiVT: Superior Public Health, Safety and Education • Understand and act on citizen needs REC011AW1 WED MOTION AND REQUESTED ACTIONS: Adopt the resolution to approve the donation of the surplus SCBA equipment to Autryville Fire Department. ATIACU MH74IS: Resolution Letter PUBLIC NOTICE COUNTY NIV4M 1US COMMENTS AND RECONDEMATIONS: (only Manager) Board of Commissioners - April 2, 2018 ITEM: 5 Recommend approval. COAMSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - April 2, 2018 ITEM: 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION DONATION OF SURPLUS SELF CONTAINED BREATHING APPARATUS (SCBA) EQUIPMENT TO AUTRYVILLE FIRE DEPARTMENT WHEREAS, GS 160A -280 allows a city or county to donate to another governmental unity within the United States, a sister city, or a nonprofit organization incorporated by: (i) the United States, (ii) the District of Columbia, or (iii) one of the United States, any personal property, including supplies, materials, and equipment, that the governing board deems to be surplus, obsolete, or unused; and WHEREAS, New Hanover County has SCBA equipment that has been replaced and is surplus to the department's operations; and WHEREAS, the New Hanover County Fire Chief has received a formal request for SCBA equipment from the Fire Chief of Autryville Fire Department located in Sampson County and wishes to donate the equipment; and WHEREAS, a public notice has been posted at least five days prior to the adoption of this resolution approving the donation as required by the statutes. NOW, THEREFORE, BE IT RESOLVED by the New Hanover County Board of Commissioners that the donation of used SCBA equipment to Autryville Fire Department is approved and County staff is directed to process any required documents to complete the transaction. ADOPTED this the 2nd day of April, 2018. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - April 2, 2018 ITEM: 5 - 1 - 1 AUTRYVILLE FIRE DEPARTMENT INC 305 N. HOTEL ST. AUTRYVEUJ% NC 28318 910- 385-6341 CELL ��jci.fay.ncas To Whom It May Concern, The purpose of this letter is to formally request equipment from New Hanover Fire and Rescue that is to be replaced. This equipment is for the Autryville Fire Department, located in Sampson County. The items being requested are as followed; 22 MSA SCBA's, 44 MSA Air Cylinders, 22 MSA Masks. We participated in the most recent AFG grant to purchase new SCBA's for our department, but have been informed that this request was unsuccessful. Combining county funding and our limited commercial tax base, under normal, circumstances, it is a struggle for our department to maintain day to day operation AND progress. On May 23, 2017 our department was struck by a tornado, destroying our entire station as well as totaling 3 apparatus, leaving us with our primary 2009 Spartan Engine. Our insurance company has been amazing, and the outcry from our community has been unlike anything we could have ever imagined. Everyone was able to go home that day, that is what truly matters. Having a single avenue to travel, this project might not seem so overwhelming, but we are faced with the obstacle of not only rebuilding our fleet, but also rebuilding our station. insurance was able to use agreed values for vehicles and estimated values for our previous building, these numbers fall far short of what purchasing said items new would be. Additionally, money that should be allocated to rebuilding, now has to partially be applied to satisfying loans for items and structures that we no longer have in order to qualify to finance our new station. Board of Commissioners - April 2, 2018 ITEM: 5 - 2 - 1 We were left with 4 x SCBA's that we as a department own, all of which are out of hydro date as well as beyond repair. The current SCBA's that we are using are on loan from a department with no option to purchase. The men and women of this department have held their heads high through situations I never wanted them to see. We will rebuild, we will have adequate apparatus to support our department's needs, and every member has proper PPE. Where I feel I am falling short as the Fire Chief of this department, is my inability to provide adequate breathing protection and/or the ability to fund rectifying this issue, Any assistance from your department would not only assist the members of the Autryville Fire Department, but our entire community. Thank you for your consideration. ANDRIKW HAWKINS Fire Chief Auft ville Fire Department Board of Commissioners - April 2, 2018 ITEM: 5 - 2 - 2 PUBLIC NOTICE New Hanover County Board of County Commissioners will consider a resolution to donate surplus Self Contained Breathing Apparatus (SCBA) equipment to Autryville Fire Department in Sampson County, NC. This meeting will be held on April 2, 2018 at 4:00 PM in the New Hanover County Historic Courthouse located at 24 N. Third St., Wilmington, NC 28401. Board of Commissioners - April 2, 2018 ITEM: 5 - 3 - 1 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 .K DEPARMMENr- Library PRESEVMgS): Harry Tuchmayer, Library Director CONIACT(S): Harry Tuchmayer SUBJECT: Ratification of Northeast Mini Makerspace 2018 -19 LSTA Grant Application BRIEF SUNA4ARY: New Hanover County Public Library will create Mini Makerspace, a makerspace at the Northeast Regional Library that provides Science, Technology, Engineering, Arts, and Mathematics programming and access to materials for New Hanover County residents. While the space will have available materials for ages 3 and up, there will be a special emphasis on programming for K -12 patrons. The Mini Makerspace will allow New Hanover County Public Library to develop programs that we do not currently have the space or materials to provide. Materials selected for Mini Makerspace will be carefully chosen to build real world skills in a way that is engaging for children. Programs offered will include but are not limited to classes in coding, robotics, and engineering. The grant application was submitted on February 26, 2018. LSTA Funds Requested this year: $35,000 Matching Funds: $8,750 (from Library Budget: gift funds from Library Foundation) Project Total this year: $43,750 STRATEGIC PLAN ALIGNME : Superior Public Health, Safety and Education • Support programs to improve educational performance RECOMMENDED MOTION AND REQUESTED ACTIONS: Please place on consent agenda for ratification. ATTACIANNIS: 2018 -19 LSTA Grant Mini Makerspace LSTA COUNTY N14M ;R'S CONVENTS AND RECOMNffi�DATIONS: (only Manager) Recommend approval. 101130 10 i M*3 [1301 y;%3F.T411 rew Board of Commissioners - April 2, 2018 ITEM: 6 Approved 5 -0. Board of Commissioners - April 2, 2018 ITEM: 6 State Library of North Carolina 2018 -2019 LSTA Online Signature Page Print this page, obtain the required signatures in blue ink, scan the PDF and return it with the application as one attachment to LSTA(a_ncdcr.gov by 2:00 PM on February 28, 2018. Project Title: Northeast Mini Makerspace Grant Type Institution /Library: New Hanover County Public Library Mailinq Address: 201 Chestnut St EZ Grant City: Wilmington Zip Code: 28401 Library Director, Name: Harry Tuchmayer Phone: 910 - 798 -6321 Email: htuchmayer(aD_nhcgov.com Project Manager, Name: Phone: 910- 798 -6327 Email: lethomas(a�nhcgov.com LSTA Funds Requested this year: $ 35000 Matching Funds: $ 8750 Project Total this year: $ 43750 Project Abstract: New Hanover County Public Library will create Mini Makerspace, a makerspace at the Northeast Regional Library that provides Science, Technology, Engineering, Arts, and Mathematics programming and access to materials for New Hanover County residents. While the space will have available materials for ages 3 and up, there will be a special emphasis on programming for K -12 patrons. The Mini Makerspace will allow New Hanover County Public Library to develop programs that we do not currently have the space or materials to provide. Materials selected for Mini Makerspace will be carefully chosen to build real world skills in a way that is engaging for children. Programs offered will include but are not limited to classes in coding, robotics, and engineering. Certification and Signatures (please sign in blue ink) We are aware of and agree to comply with all state and federal provisions and assurances required under this grant program. If awarded grant funds, we assure that we will carry out the grant project according to the approved grant application. This application has been authorized by the appropriate authorities of my institution /library. Harry Tuchmayer Printed name of library director Signature of library director Date Printed name of local government or institutional authorizing official Signature of above official Date Board of Commissioners - April 2, 2018 ITEM: 6 - 1 - 1 1. LIBRARY USERS AND NEED a. Who are the current or potential library users this project will benefit? Our primary target for this project is K -12 children, though library services and programming remain open to all families who visit the library. Per the United States Census, as of 2016 New Hanover County has an estimated population of 223,483 residents. Approximately 19% of the population of New Hanover County is under 18 years of age. In fiscal year 2016 -2017, Northeast Library registered 303,839 visits, making us the busiest location in our entire library system, including our Main location. While we are currently able to offer a variety of literacy based programs including multiple storytimes and Canines for Literacy, we are currently limited in our ability to offer STEAM (Science, Technology, Engineering, Arts, and Mathematics) programs due to a lack of on -hand materials as well as a lack of an appropriately prepared programming space. By having a prepared makerspace at our busy library location, we believe we would be able to make a significant impact on our community in terms of increasing access to STEAM programming. b. State the need and describe how the need was determined. Art and science have long been naturally fused by working engineers and designers to create inventions that are both functional and well- designed. A 2013 study by Michigan State University, published in the Economic Development Quarterly journal followed a group of MSU Honors College graduates with STEM degrees. The study highlighted the importance of exposure to STEAM as a whole, noting that the STEM graduates who had also been exposed to arts education in childhood were more likely to own patents or their own businesses. They argued that exposure to these skills in childhood fostered creative thinking that translated into the ability to solve complex problems. They also noted that these inventors were also more likely to create high - paying jobs in their community. The most recent North Carolina School Report Card from the State Board of Education indicates that among students in ages 3 -8, roughly 38.8% of New Hanover County students are performing below grade level in mathematics. End -of -grade assessments for grades 5 and 8 show that 22.3% of county students are performing below grade level in science. Within the local public school district, access to technology is approximately 1.4 students per device compared to a North Carolina average of 1 student per device. The North Carolina Stem Center's most recent Scorecard cites a 2010 study showing that most science knowledge of school -age learners is acquired outside of a traditional school setting. Consequently, they began reviewing access to STEM programming in non - classroom settings. In the most recent fiscal year, the North Carolina State Library began asking libraries to report the number of STEAM programs offered by libraries. Though we do not have a full year's worth of statistical data available yet, in the five months of data that we currently have available, we have offered 14 STEAM programs of a total 231 children's and young adult programs offered at our location. One major barrier to offering a greater number and variety of STEAM programs is a lack of an appropriately prepared space and set of materials with which to provide engaging STEAM programming. While we have a room that we can turn into a makerspace for the purposes of this project, it does not presently have tables, chairs, or storage for materials, which puts significant New Hanover County Public Library— Northeast Mini Makerspace - 1 Board of Commissioners - April 2, 2018 ITEM: 6 - 2 - 1 limitations on our ability to effectively use the space. Of the other rooms in the library that are available for programming, we must schedule around county meetings, public room bookings, and other library programs including adult programming. This can sometimes make finding the time and space to offer programs challenging. Additionally, we lack a collection of appropriate educational toys such as coding kits, tablets, robotics equipment, or a 3D printer that would allow us to provide appealing and highly educational programming that appeals to a broad age spectrum. A makerspace was selected because it solves several challenges we currently face and would allow us to expand access to resources to North Carolina residents, as defined in goal 2 of the North Carolina State Library's LSTA 5 Year Plan. We have the space to create a small makerspace that does not require any construction. Outside of furnishings, the only changes that would be needed to the room would be small changes such as additional outlets, a door lock, and a fresh coat of paint that could be provided for through our Property Management department and which would not require any grant funds. To turn this room into a makerspace, we primarily need basic furnishings and a selection of STEAM materials to use in programs. 2. PROJECT TITLE Northeast Mini Makerspace 3. PROJECT DESCRIPTION a. What do you want to do to solve or address the need stated above in #1? Include target numbers for what will be better or different for library users. For example: How many classes do you plan to offer? How many participants are expected to attend? How many additional computer hours will be available to library users? How many additional library users will be able to use the computers? New Hanover County Public Library will create a Mini Makerspace at the Northeast Regional Library. This Makerspace will feature a variety of STEAM (Science, Technology, Engineering, Art, Mathematics) tools, selected to encourage children to develop skills in these core educational areas. Specific skills taught in this space will include introductions to coding, robotics, engineering and construction, design, circuits and electricity, and game design. These skills will be taught during regularly scheduled library programs, overseen by a library staff member who will be on -hand to introduce attendees to STEAM concepts in a manner that is both educational and entertaining. The programs will also incorporate an arts element to mimic the design and development process that is utilized by working professionals such as architects, robotics engineers, and software developers. Specific materials selected for the room are appropriate for children as young as three. While some programs in the space have cross - generational appeal, we will specifically target K -12 patrons by selecting materials and developing programs that are appropriate for school -aged children. The room we have selected for this project is our former storytime room. This room is no longer used for storytime programming as it cannot accommodate the large volume of patrons who attend these programs. These programs have been moved to a larger room, which now gives us the opportunity to develop this room into a dedicated makerspace. At present, we do not have the equipment or materials on site that would allow us to offer this sort of programming. We also do not currently have a dedicated program space and must schedule programs around library, New Hanover County Public Library — Northeast Mini Makerspace - 2 Board of Commissioners - April 2, 2018 ITEM: 6 - 2 - 2 public, and county meetings that utilize the library's other meeting rooms. Having a dedicated, prepared space would allow us to hold more consistently scheduled programming that specifically focuses on building STEAM skills in young patrons. We have set an initial goal of 2 regularly scheduled weekly programs in the space. This number is only for regularly scheduled weekly programs and does not include other special programming that we might be able to offer each month with a dedicated space. This number would also reflect a doubling in the number of STEAM programs we are currently able to offer. We are requesting materials that would allow up to 12 patrons to attend each program, as we feel this is the number that could comfortably fit in and move around the space while also being manageable for our staff. b. Why was this solution selected? Why not something else? This solution was selected based on feedback from patrons, staff, and library administration. We are currently in possession of a small space that is available for dedicated programming, but at present, the space is not able to be effectively utilized. No seating or tables are currently available in the space. There is no storage available in the space to hold materials and we have very limited storage elsewhere in the building to accommodate new equipment. Many of the young patrons who attend our other programming have expressed an interest in programs including 3D printing, coding, and science that we do not presently have the tools to offer. STEAM education is currently heavily emphasized in schools locally as well as nationally. A makerspace would allow us to help patrons develop these core educational skills. We feel this project is the most effective way to provide meaningful programming to our patrons that aligns both with educational initiatives and actual patron interest. The size of the space can accommodate roughly 12 program attendees at a time, which we feel is a good size for a manageable STEAM program at this location. We are fortunate to have several staff members at this location with a strong interest in and experience with STEAM programming who could develop a wide variety of programs. c. If the project is successful, we anticipate the following outcomes: 1. Northeast Regional Library increases number of scheduled STEAM programs. 2. New Hanover County Public Library patrons have increased access to STEAM programs and materials. 3. Makerspace program attendees have increased interest in STEAM programming. 4. Increase in number of repeat attendees to STEAM programs. 4. PROJECT PARTNERS, if applicable (others respond with N /A) N/A 5. PROJECT TIMELINE Activity Responsible Entity Expected Start Date Expected End Date Local approval process Project Manager 7/1/18 7/31/18 New Hanover County Public Library — Northeast Mini Makerspace - 3 Board of Commissioners - April 2, 2018 ITEM: 6 - 2 - 3 Work with consultant on designing Project Manager, 7/1/18 8/31/18 interior layout of space, including Big Sky Designs selecting specific furnishings. Consultant Begin ordering furnishings and Project Manager 8/1/18 12/31/18 materials fors ace. Begin staff training on Makerspace Project Manager 9/1/18 12/31/18 and materials. Stock makerspace as materials arrive. Develop program schedule for space. Northeast 10/1/18 6/30/19 Library Staff Begin publicizing space and programs Northeast 11/1/18 6/30/19 to public. Library Staff Prepare survey. Project Manager 11/1/18 12/31/18 Begin offering public programming. Northeast 11/1/18 6/30/19 Library Staff Survey public and program attendees Northeast 12/1/18 4/30/19 for their feedback on existing space Library Staff and programs using Project Outcome. Evaluate and consider changes as necessary. Survey Northeast library staff for their Project Manager, 1/1/19 1/31/19 feedback on existing space and Northeast programs, including any existing Library Staff challenges. Evaluate and consider changes as necessary. Develop plan for summer reading Project Manager, 2/1/19 4/30/19 programming in makerspace, Northeast including programming oals. Library Staff Meet with Library Administration to Project Manager, 3/1/19 3/30/19 discuss public and staff feedback on Library space. Administration Begin evaluating program attendance Project Manager, 4/1/19 4/30/19 for last few months. Use information Northeast gathered through program statistics Library Staff and feedback to make a list of recommended changes to program offerings, including changes to dates or times that work better for the public. Implement any changes to Project Manager, 5/1/19 5/31/19 Makerspace based on staff, public, and Northeast administration feedback, including Library Staff changes to regular program times and dates. Develop defined goals for future makerspace programming. New Hanover County Public Library — Northeast Mini Makerspace - 4 Board of Commissioners - April 2, 2018 ITEM: 6 - 2 - 4 Prepare final report on space for State Project Manager, 6/1/19 6/30/19 Library. Northeast Library Staff 6. EVALUATION How will you measure and document the success of this project? Describe the methods that will be used to gather information and determine whether the library has achieved the project goals. a. Before and after data is important to accurately measure and report effectiveness. How will you document before and after "outputs ", or countable products (the number of workshops taught, the number of objects scanned, or the number of website views)? Beginning this fiscal year at the request of the North Carolina State Library, New Hanover County Library has begun tracking the number of STEAM programs offered as well as the number of attendees. As part of the grant evaluation process, we could compare the number of programs and attendees we were able to accommodate prior to having an existing space with the statistics available once the makerspace was completed. Additionally, we would like to create two sets of surveys: 1) a staff survey to ensure that the previous barriers in offering STEAM programming were addressed and to determine how we could continue future programs and 2) a survey of program attendees to determine if they were more engaged in library programs, showed an increased interest in STEAM subjects, and were more likely to regularly attend STEAM programs. These surveys would allow us to get direct feedback on our programs and continue to develop a plan to increase service in the future. b. How will you determine whether the project reached or moved toward the project goals? How will you document the changes brought about, in part, because of the project in the target audience's behavior, attitudes, skills, knowledge, status, or life condition? While the public survey will have questions asking patrons about their increased interest in STEAM subjects, we would also like to monitor whether program attendees continue to come to programs. One of our best indicators of engagement is when patrons become regular program attendees. This allows staff to build trust with patrons that enables them to provide a higher level of service that meets the patron's individual needs. It also ensures that any skills built in programs will continue to be developed over a longer period of time. Evaluation will be an ongoing process throughout the project, so we can anticipate any challenges that arise and adapt to them in order to continually improve service. New Hanover County Public Library — Northeast Mini Makerspace - 5 Board of Commissioners - April 2, 2018 ITEM: 6 - 2 - 5 7. BUDGET TABLE Begin a new page; copy /paste the table from the instructions here, then complete it as directed. New Hanover County Public Library — Northeast Mini Makerspace - 6 Board of Commissioners - April 2, 2018 ITEM: 6 - 2 - 6 Budget Category — see descriptions above Quantit y of Items Cost per Item Matchin g Funds LSTA Funds A Salaries/Wages /Benefits 0 0 0 0 B Consultant Fees Big Sky Design — Interior design for layout of Mini Makerspace and assistance with selection of furnishings. 1 8725 8725 0 C Travel, library staff only 0 0 0 0 D Supplies /Materials Furnishings for Mini Makerspace (Tables, Chairs, Shelving, Storage Containers, Lights, Whiteboards, Acoustic Panels and Elements, Charging Station) 0 0 25 14975 12 iPads and Cases 12 468 0 5616 Sphero SPRK+ Power Pack (Includes 12 Sphero robots and power pack) 1 1780 0 1780 Makerbot Replicator (31) Printer) 1 2499 0 2499 Cubelets Mini Makers Pack 1 1390 0 1390 Squishy Circuits Group Kit and Conductive Dough 1 250 0 250 K'Nex Education Ultimate Makerspace Collection 1 299 0 299 Makey Makey STEM Pack 1 700 0 700 GoldieBlox Craft - Struction Boxes 6 40 0 240 Rigamajig Jr. Sets 3 350 0 1050 Turing Tumble 10 Pack 1 575 0 575 Cricut Maker 1 400 0 400 Buddha Boards 12 35 0 420 Bloxels Classroom 10 Pack 1 450 0 450 New Hanover County Public Library — Northeast Mini Makerspace - 6 Board of Commissioners - April 2, 2018 ITEM: 6 - 2 - 6 8. MATCHING FUNDS a. Matching funds will be $8750. b. Matching funds will come from the library budget. New Hanover County Public Library — Northeast Mini Makerspace - 7 Board of Commissioners - April 2, 2018 ITEM: 6 - 2 - 7 Safety and Cleaning Materials (Work gloves, 8 37.50 0 300 Goggles, Aprons, First Aid Kit, Broom, Dustpan, Rags) Basic Tools (Pliers, Rubber Mallet, Screwdrivers, 14 35.71 0 499.94 Wrenches, Carpenter's Square, levels, Clamps, Tape Measures, Paintbrushes, Scissors, rulers, Toolbox, Powerstrips /Surge protectors, Dropcloth) Consumable Materials (31) Filament, LED lights, 22 138.90 0 3055.8 switches, conductive tape, alligator clips, Kinetic Sand, conductive thread, Squishy Circuits Dough, Play -Doh, Lilypads, Vinyl, assorted batteries, Chibitronics stickers, glue, EVA foam, wire, Mod Podge, Crayola Model Magic, butcher paper, Pencils, paint, canvases) Books for Makerspace permanent collection 20 25 0 500 E Equipment that exceeds $5,000 per item 0 0 0 0 F Services 0 0 0 0 G Subtotal 8750 34999.7 4 H Indirect Costs (IDQ: applicants must choose one, IDC may only be charged 0 against LSTA Funds. ❑x The library chooses not to include Indirect Costs. ❑ The library chooses a rate not to exceed 10% of modified total Direct Costs AND declares it is eligible for the 10% rate. ❑ The library has a rate of % that has been negotiated with a federal agency. I Total LSTA Funds Requested 35,000 Round up to nearest dollar; use this total to enter in Online Signature Page. 8. MATCHING FUNDS a. Matching funds will be $8750. b. Matching funds will come from the library budget. New Hanover County Public Library — Northeast Mini Makerspace - 7 Board of Commissioners - April 2, 2018 ITEM: 6 - 2 - 7 9. SUSTAINABILITY State Library of North Carolina page 12 of 14 LSTA Program, 2018 -2019 EZ Grant Ensuring the sustainability for this space will start with making sure the space is well - designed and prepared to operate as a makerspace in the long run. At the beginning of the project, we will be working with Big Sky Design to make sure the design and layout of the room will be functional for a variety of programs and will also be able to be easily adapted to any future changes in technology or makerspace trends. Big Sky Design was the original interior consultant when the Northeast Regional Library was opened, so they are familiar with our space and have worked successfully with us before. By designing the space thoughtfully at the beginning and anticipating future needs, we will be able to ensure the longevity of the space itself. In selecting materials and educational toys for the room, we will focus on primarily purchasing equipment that will have long term appeal, or that could be adapted to a variety of types of programs and projects. When purchasing any consumable materials such as LED lights, we will make sure to select affordably priced materials that can be provided for through our established programming budgets that are provided at the beginning of each fiscal year. We will consult with the library's programming teams to monitor budgets and ensure that materials are being carefully chosen and purchased. We typically have some funding available for replacing or replenishing materials at each branch yearly. When evaluating what purchases to make, we will consider the types of programs we would most like to offer and create a prioritized list of materials. Our local Friends group periodically works with us to provide small amounts of funding for materials or special programs. Some of these funds may be available for replacing obsolete equipment or replacing consumable materials. We will consult with our county IT department to make sure they are aware of any technology needs we have and to ensure that purchased materials are properly maintained and updated on a regular basis. 10. ABSTRACT New Hanover County Public Library will create Mini Makerspace, a makerspace at the Northeast Regional Library that provides Science, Technology, Engineering, Arts, and Mathematics programming and access to materials for New Hanover County residents. While the space will have available materials for ages 3 and up, there will be a special emphasis on programming for K -12 patrons. The Mini Makerspace will allow New Hanover County Public Library to develop programs that we do not currently have the space or materials to provide. Materials selected for Mini Makerspace will be carefully chosen to build real world skills in a way that is engaging for children. Programs offered will include but are not limited to classes in coding, robotics, and engineering. ADDITIONAL QUESTIONS, if applicable (others respond with N /A) N/A New Hanover County Public Library — Northeast Mini Makerspace - 8 Board of Commissioners - April 2, 2018 ITEM: 6 - 2 - 8 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 .R DEPARMMENr- Planning PRESEVMgS): Ken Vafier, Planning Manager CONI'ACT(S): Ken Vafier and Wayne Clark, Planning & Land Use Director SUBJECT: Adoption of a Resolution Appointing Map Review Officers BRIEF SLAIU4LRY: NC General Statute 47 -30.2 authorizes the County to appoint Map Review Officers to examine and approve plats and maps prior to recordation at the Register of Deeds. A resolution designating a Review Officer must be recorded in the County registry and indexed on the grantor index in the name of the Review Officer. Due to changes in staff in the County and municipalities, the following changes are being requested: For the unincorporated areas of New Hanover County and the Towns of Carolina Beach, Kure Beach, and Wrightsville Beach: • Ken Vafier, Planning Manager • Ben Andrea, Current Planning & Zoning Supervisor • Sam Burgess, Senior Planne • Linda E. Painter, Zoning Compliance Official • Dylan McDonnell, Long Range Planner • Brad Schuler, Current Planner • John Townsend, Planning Specialist • Ed Parvin, Assistant Town Manager (Town of Carolina Beach only) • Jeremy Hardison, Senior Planner (Town of Carolina Beach only) • Miles Murphy, Town Planner (Town of Carolina Beach only) • Gigi Baggarley, GIS Administrator (Town of Carolina Beach only) • John Batson, Inspector (Town of Kure Beach only) • Tony Wilson, Director of Planning and Parks (Town of Wrightsville Beach only) • For the City of Wilmington: • David E. Cowell, P.E., City Engineer • Richard Christensen, P.E., Project Engineer • Rob Gordon, P.E., City Plan Review Engineer • Peter J. Brennan, Jr., PLS, Surveyor • Ronald H. Satterfield, Jr., Assistant Planning Director • Nicole Smith, Associate Planner • Brian Chambers, Senior Planner • Eryn Futral, Associate Planner • Jeff Walton, Associate Planner • Megan Crowe, Associate Planner • Kathryn Thurston, Zoning Administrator Board of Commissioners - April 2, 2018 ITEM: 7 STRATEGIC PLAN ALTG'NNIM- Intelligent Growth and Economic Development • Understand and act on citizen needs RECONAWQ DID MOTION AND REQUESTID ACHONS: Adopt the resolution appointing map review officers. ATTACI]INIENB: 2018 Map Review Officer Resolution Town of Carolina Beach Map Review Officer Resolution 2018 COUNTY MANAGER'S CORM NIS AND RECONIVIFNDATIONS: (only Manager) Recommend approval. COMIVIISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - April 2, 2018 ITEM: 7 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION DESIGNATING STAFF AS MAP REVIEW OFFICERS WHEREAS, General Statute 47 -30.2 requires that every County appoint one or more Map Review Officers to examine and approve plats and maps prior to recordation at the Registry of Deeds; and WHEREAS, a Review Officer must examine and approve plats and maps to ascertain mapping accuracy and consistency; and WHEREAS, the City of Wilmington, Town of Carolina Beach, Town of Kure Beach, Town of Wrightsville Beach and New Hanover County have requested that the staff listed below be designated Map Review Officers. NOW, THEREFORE, BE IT RESOLVED by the New Hanover County Board of Commissioners that the following staff be designated as Map Review Officers: For the Unincorporated areas of New Hanover County and the Towns of Carolina Beach, Kure Beach, and Wrightsville Beach: • Ken Vafier, Planning Manager • Ben Andrea, Current Planning and Zoning Supervisor • Sam Burgess, Senior Planner • Linda E. Painter, Zoning Compliance Official • Dylan McDonnell, Long Range Planner • Brad Schuler, Current Planner • John Townsend, Planning Specialist • Ed Parvin, Assistant Town Manager (Town of Carolina Beach only) • Jeremy Hardison, Senior Planner (Town of Carolina Beach only) • Miles Murphy, Town Planner (Town of Carolina Beach only) • Gigi Baggarley, GIS Administrator (Town of Carolina Beach only) • John Batson, Inspector (Town of Kure Beach only) • Tony Wilson, Director of Planning and Parks (Town of Wrightsville Beach only) For the City of Wilmington: • David E. Cowell, P.E., City Engineer • Richard Christensen, P.E., Project Engineer • Rob Gordon, P.E., City Plan Review Engineer • Peter J. Brennan, Jr., PLS, Surveyor • Ronald H. Satterfield, Jr., Assistant Planning Director • Nicole Smith, Associate Planner • Brian Chambers, Senior Planner • Eryn Futral, Associate Planner • Jeff Walton, Associate Planner • Megan Crowe, Associate Planner • Kathryn Thurston, Zoning Administrator ADOPTED this the 2' day of April, 2018. NEW HANOVER COUNTY Woody White, Chairman Attest: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - April 2, 2018 ITEM: 7 - 1 - 1 Resolution 18 -2179 o� �,aaotitiv 2 O O 0 CA Resolution 18 -2179 Town of Carolina Beach Town Council RESOLUTION DESIGNATING STAFF AS MAP REVIEW OFFICERS WHEREAS, General Statute 47 -30.2 requires that every County appoint one or more Map Review Officers to examine and approve plats and maps prior to recordation at the Registry of Deeds; and WHEREAS, a Review Officer must examine and approve plats and maps to ascertain mapping accuracy and consistency; and WHEREAS, the Town of Carolina Beach has requested that the staff listed below be designated Map Review Officers. NOW, THEREFORE, BE IT RESOLVED THAT the following staff be designated as Map Review Officers: • Ed Parvin, Assistant Town Manager • Jeremy Hardison, Senior Planner • Miles Murphy, Town Planner • Gigi Baggarley, GIS Administrator Adopted by the Town Council this 13th day of March, 2018 by a vote of 5 for and 0 against. Joseph Benson, Mayor Town of Carolina Beach Resolution No. 18 -2179 1l PaF ° Attest: Kimberlee Ward, T Board of Commissioners - April 2, 2018 ITEM: 7 - 2 - 1 Afrk Cfeic:_ ' C. r odo TFICIAL G] 0 a -a,�' c ,gyp* ;�+.�`. ,.:: � ✓��. NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 13CINXI-K-11 DEPARTMFNE Senior Resource Center PRESENIMS): Amber Smith, Senior Resource Center Director and Teresa Nelson, Senior Corps Program Manager CONI'ACT(S): Teresa Nelson SUBJECT: Adoption of 2018 National Service Recognition Day Proclamation BRIEF SUMMARY: The Corporation for National and Community Service will celebrate its National Service Recognition Day on April 3, 2018. The goals of this day are to highlight the impact of national service and thank individuals serving in AmeriCorps and Senior Corps programs across the country. NHC sponsors two Senior Corps programs, Retired Senior Volunteer Program (RSVP) and the Foster Grandparent Program (FGP). RSVP volunteers have been serving NHC for 45 years and FGP volunteers have been serving NHC for 23 years. New Hanover County's Senior Corps programs actively engages local national service volunteers in efforts to address a variety of community needs including disaster preparedness, providing education to our youth, enhancing cultural arts, and promoting healthy futures. There are currently over 500 Senior Corps volunteers serving in New Hanover County. STRATEGIC PLANALICNMENI: Superior Public Health, Safety and Education • Increase public safety and crime prevention • Provide health and wellness education, programs, and services • Support programs to improve educational performance I:79:K1]alaIyi1191x :111 1[17►`/_ 1117,79:/1119:111917_[11[)04 Adopt the proclamation. ATTACiIn9IN1S: National Service Recognition Day Proclamation 2018 COUNTY MANAUW S CONAS VIN AND RECONME RATIONS: (only Manager) Recommend approval. Board of Commissioners - April 2, 2018 ITEM: 8 COAMSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - April 2, 2018 ITEM: 8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS NATIONAL SERVICE RECOGNITION DAY PROCLAMATION WHEREAS, service to others is a hallmark of the American character, and central to how we meet our challenges; and WHEREAS, New Hanover County turns to national service and volunteerism as a cost - effective strategy to meet their needs; and WHEREAS, AmeriCorps and Senior Corps participants address the most pressing challenges facing our communities, from educating students for the jobs of the 21st century, to fighting the opioid epidemic, to responding to natural disasters, to supporting veterans and military families; and WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and WHEREAS, AmeriCorps and Senior Corps participants serve in more than 50,000 locations across the country, bolstering the civic, neighborhood, and faith -based organizations that are so vital to our economic and social well- being; and WHEREAS, national service participants increase the impact of the organizations they serve, both through their direct service and by managing millions of additional volunteers; and WHEREAS, national service represents a unique public - private partnership that invests in community solutions and leverages non - federal resources to strengthen community impact and increase the return on taxpayer dollars; and WHEREAS, national service participants demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and WHEREAS, the Corporation for National and Community Service shares a priority with local leaders nationwide to engage citizens, improve lives, and strengthen communities; and is joining with the National League of Cities, the National Association of Counties, Cities of Service, and local leaders across the country for National Service Recognition Day on April 3, 2018. NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that April 3, 2018 will be recognized as "National Service Recognition Day" in New Hanover County. Residents are encouraged to recognize the positive impact of national service in our community, to thank those who serve; and to find ways to give back to their communities. ADOPTED this the day of , 2018. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - April 2, 2018 ITEM: 8 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 .K DEPARMVIFNR Tax PRESEVMgS): Trina Lewis, Collections Supervisor CONUCT(S): Trina Lewis SUBJECT: Approval of February 2018 Tax Collection Reports BRIEF SUNP4ARY: NCGS 105 -350 requires the Tax Collector to submit a report showing the amount of taxes collected. Although the Overall collections for February 2018 are ahead of collections from February 2017, our New Hanover County Real Property collections are a little behind from last year due to increased refunds from appeals. The report for February 2018 in comparison to February 2017 is as follows: New Hanover County February 2018 February 2017 Real Property 97.94% 98.10% Personal Property 94.41% 93.50% Motor Vehicle 100.00% 100.00% Overall Collection Rate 97.74% 97.81% Total Collected YTD $163,732,866.27 $163,546,928.69 New Hanover County Debt Service February 2018 February 2017 Real Property 97.89% 97.82% Personal Property 94.27% 93.40% Motor Vehicle 100.00% 100.00% Overall Collection Rate 97.67% 97.51% Total Collected YTD $20,833,741.06 $19,965,711.89 Grand Total Collected YTD $184,566,607.33 $183,512,640.58 New Hanover County Fire District February 2018 February 2017 Real Property 98.14% 97.94% Personal Property 95.13% 94.13% Motor Vehicle 100.00% 100.00% Overall Collection Rate 97.95% 97.71% Total Collected YTD $9,670,633.60 $7,870,019.90 STRATEQC PLAN ALIGVN IM- Board of Commissioners - April 2, 2018 ITEM: 9 Superior Public Health, Safety and Education • Keep the public informed on important information RECONPAE DED MOTION AND REQUESTED ACTIONS: Approve the reports. ATTACIN9INIS: New Hanover County Monthly Collection Report for February 2018 New Hanover County Debt Service Monthly Collection Report for February 2018 New Hanover County Fire District Monthly Collection Report for February 2018 COUNTY NIANAGMS CONVENTS AND RECOMNffi�DATIONS: (only Manager) Recommend approval. CONMSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - April 2, 2018 ITEM: 9 New Hanover County Monthly Collection Report for February 2018 Current Year 2017 Total 2017 Collections YTD 163,732,866.27 Prior Years 2007 -2016 Real Estate Personal Property Motor Vehicles Combined Scroll /Billed $ 147,193,052.92 $ 14,064,045.22 $ 7,186,187.19 $ 168,443,285.33 Abatements $ (822,049.49) $ (343,765.99) $ 635,008.55 $ (1,165,815.48) Adjustments $ 12,773.53 $ 34,949.65 $ (122.43) $ 47,723.18 Total Taxes Charged $ 146,383,776.96 $ 13,755,228.88 $ 7,186,187.19 $ 167,325,193.03 Collections to Date $ 144,421,171.20 $ 13,029,400.69 $ 7,186,187.19 $ 164,636,759.08 *Refunds $ 1,046,237.33 $ 43,737.19 $ 7,531.48 $ 1,089,974.52 Write -off $ (174.70) $ (714.84) $ 3,973.43 $ (889.54) Outstanding Balance $ 3,008,668.39 $ 768,850.54 $ - $ 3,777,518.93 Collection Percentage $ 97.94 $ 94.41 $ 100.00 $ 97.74 YTD Interest Collected $ 126,766.03 $ 9,080.47 $ 50,235.21 $ 186,081.71 Total 2017 Collections YTD 163,732,866.27 Prior Years 2007 -2016 Real Estate Personal Property Motor Vehicles Combined Scroll $ 1,633,147.62 $ 3,628,433.39 $ 635,008.55 $ 5,896,589.56 Abatements $ (9,520.46) $ (117,918.63) $ (122.43) $ (127,561.52) Adjustments $ 522.70 $ 41.52 $ 564.22 Total Levy $ 1,624,149.86 $ 3,510,556.28 $ 634,886.12 $ 5,769,592.26 Collections to Date $ 480,060.09 $ 74,700.27 $ 7,531.48 $ 562,291.84 *Refunds $ 26,496.32 $ 25,627.17 $ 3,973.43 $ 56,096.92 Write -off $ (109.69) $ (288.43) $ (76.47) $ (474.59) Outstanding Balance $ 1,170,476.40 $ 3,461,194.75 $ 631,251.60 $ 5,262,922.75 YTD Interest Collected $ 55,986.44 $ 12,767.55 $ 2,033.87 $ 70,787.86 Total Prior Year Collections YTD 576,982.78 Grand Total All Collections YTD $ 164,309,849.05 * Detailed information for Refunds can be found in the Tax Office NEW HANOVER COUNTY Chairman Clerk to the Board Date Board of Commissioners - April 2, 2018 ITEM: 9 - 1 - 1 New Hanover County Debt Service Monthly Collection Report for February 2018 Current Year 2017 Total 2017 Collections YTD $ 20,833,741.06 Prior Years 2007 -2016 Real Estate Personal Property Motor Vehicles Combined Scroll /Billed $ 18,835,888.83 $ 1,806,827.47 $ 800,002.80 $ 21,442,719.10 Abatements $ (105,257.34) $ (45,480.14) $ - $ (150,737.48) Adjustments $ 1,635.52 $ 4,475.01 $ - $ 6,110.53 Total Taxes Charged $ 18,732,267.01 $ 1,765,822.34 $ 800,002.80 $ 21,298,092.15 Collections to Date $ 18,347,877.47 $ 1,664,821.21 $ 800,002.80 $ 20,812,701.48 *Refunds $ 10,310.59 $ 212.29 325.21 $ $ 10,522.88 Write -off $ (26.78) $ (92.77) $ - $ (119.55) Outstanding Balance $ 394,673.35 $ 101,120.65 $ - $ 495,794.00 Collection Percentage $ 97.89 $ 94.27 3,426.40 100.00 97.67 YTD Interest Collected $ 14,597.53 $ 1,166.61 $ 5,275.44 $ 21,039.58 Total 2017 Collections YTD $ 20,833,741.06 Prior Years 2007 -2016 Real Estate Personal Property Motor Vehicles Combined $ 95,984.27 $ 87,277.38 $ $ 183,261.65 Scroll Abatements $ (260.34) $ (6,266.41) $ $ (6,526.75) Adjustments $ 65.10 $ 5.17 $ $ 70.27 Total Levy $ 95,789.03 $ 81,016.14 $ $ 176,805.17 Collections to Date $ 42,027.56 $ 2,881.44 $ $ 44,909.00 *Refunds $ 0.21 $ 325.21 $ $ 325.42 Write -off $ (23.26) $ (41.77) $ $ (65.03) Outstanding Balance $ 53,738.42 $ 78,418.14 $ $ 132,156.56 YTD Interest Collected $ 2,990.59 $ 435.81 $ $ 3,426.40 Total Prior Year Collections YTD 48,335.40 Grand Total All Collections YTD $ 20,882,076.46 * Detailed information for Refunds can be found in the Tax Office NEW HANOVER COUNTY Chairman Clerk to the Board Date Board of Commissioners - April 2, 2018 ITEM: 9 - 2 - 1 New Hanover County Fire District Monthly Collection Report for February 2018 Current Year 2017 Total 2017 Collections YTD 9,670,633.60 Prior Years 2007 -2016 Real Estate Personal Property Motor Vehicles Combined Scroll /Billed $ 8,451,812.96 $ 972,840.72 $ 496,160.24 $ 9,920,813.92 Abatements $ (38,740.56) $ (34,759.33) $ 35,337.25 $ (73,499.89) Adjustments $ 6,675.26 $ 5,182.22 $ (17.46) $ 11,857.48 Total Taxes Charged $ 8,419,747.66 $ 943,263.61 $ 496,160.24 $ 9,859,171.51 Collections to Date $ 8,266,011.04 $ 897,281.33 $ 496,160.24 $ 9,659,452.61 *Refunds $ 2,608.64 $ 59.79 $ 204.05 $ 2,668.43 Write -off $ (20.46) $ (66.13) $ (86.59) Outstanding Balance $ 156,324.80 $ 45,975.94 $ - $ 202,300.74 Collection Percentage $ 98.14 $ 95.13 $ 100.00 $ 97.95 YTD Interest Collected $ 7,387.66 $ 653.85 $ 3,139.48 $ 11,180.99 Total 2017 Collections YTD 9,670,633.60 Prior Years 2007 -2016 Real Estate Personal Property Motor Vehicles Combined Scroll $ 89,336.26 $ 186,352.94 $ 35,337.25 $ 311,026.45 Abatements $ (1,283.14) $ (5,915.95) $ (17.46) $ (7,216.55) Adjustments $ - $ - Total Levy $ 88,053.12 $ 180,436.99 $ 35,319.79 $ 303,809.90 Collections to Date $ 24,797.82 $ 2,167.13 $ 204.05 $ 27,169.00 *Refunds $ 335.33 $ 335.33 Write -off $ (11.07) $ (23.36) $ (5.52) $ (39.95) Outstanding Balance $ 63,244.23 $ 178,581.83 $ 35,110.22 $ 276,936.28 YTD Interest Collected $ 3,009.50 $ 536.88 $ 111.55 $ 3,657.93 Total Prior Year Collections YTD 30,826.93 Grand Total All Collections YTD $ 9,701,460.53 * Detailed information for Refunds can be found in the Tax Office NEW HANOVER COUNTY Chairman Clerk to the Board Date Board of Commissioners - April 2, 2018 ITEM: 9 - 3 - 1 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 REGULAR DEPARTMHNr- DSS PRESEVMt(S): Wanda Marino, Social Services Assistant Director and Judge Jay Corpening CONTACT(S): Wanda Marino SUBJECT. Community Child Protection Team Annual Report 1.11111Y BLYIIU 10 /_\:7•ii N.C. General Statues require that a report be made to the Commissioners regarding gaps in services that are not available to children as well as achievements of the Community Child Protection Team (CCPT). STRATEUC PLANALICNIVOIff. I ►I :1711 [ /)►` /_ \►`I 1] :7 9'11119: 0i 1 1 [ /]►`l`li Accept report and make recommended appointments. ATTACENUNIS: Community Child Protection Team Annual Report Community Child Protection Team Annual Report - Slide Presentation COUNIY NIANAGEi2'S CONrvKN S AND RECON VEMATTONS: (only Manager) Accept report and make recommended appointments. CONMSSIONERS' ACTIONS: Heard presentation. Approved recommended appointments 5 -0. Board of Commissioners - April 2, 2018 ITEM: 10 COMMUNITY CHILD PROTECTION TEAM New Hanover County 1650 Greenfield Street --- P.O. Drawer 1559 Wilmington, NC 28402 Telephone (910) 798-3476 --- Fax (910) 798-3491 Mandated Members and Current Representatives Director, NBC DSS Michelle Winstead Assistant Director, NBC DSS Wanda Marino Law Enforcement NHC Sheriff's Office - Chawana. Moore Wilmington PD - Melissa Moore; Andrew Swenson Carolina Beach - Chris Spivey District Attorney's Office Lance Oehrline NBC Community Action, Inc. -Vacant NBC Schools Dr. Rick Holliday NBC DSS Board Designate Dr. Peter Nguyen Mental Health Professional Amy Horgan Guardian ad Litem. Linda Biezewski NBC Department of Health Joyce Hatern NBC Health Care Provider Dr. Pam Taylor Additional Members Emergency Medical Services Provider NHRMC — Neesha Allen 51 Judicial District Court Judge J. H. Corpening, Chief County Medical Examiner Jeff Probst Local Child Care Facility NHC Smart Start - Mebane Boyd Local Mental Health Provider Coastal Horizons - Ryan Estes UNCW Angie Vandenberg Current At-Large Appointees of the Board of Commissioners ED, Domestic Violence Shelter and Services, Inc. Mary Ann Lama 5' Judicial District Chief Court Counselor Div. Juvenile Justice, Dept. of Public Safety Robert J. Speight Executive Director, Carousel Center Amy Feath NBC Community Justice Services Chris Preston NBC Emergency Management/911 Steven Still April 2, 2018 Mr. Woody White, Chairman New Hanover County Board of Commissioners 230 Government Center Drive, Suite 175 Wilmington, NC 28403 Dear Chairman White: This annual report is being submitted by the New Hanover County Community Child Protection Team (CCPT) to meet state law that was established in response to Executive Order 142 in May 1991. The purpose of CCPT is to identify and address gaps or deficiencies in services and resources for children and families, as well as build public awareness through multiple resources, including providing our findings and concerns for your information and support via this annual report. Child abuse and neglect are extremely complex social problems that require well- planned strategies for prevention and communities that are responsive to these problems. Our report is intended to provide a starting point for you and others who care about "our" children and families. There is no single answer or approach that can prevent child abuse in our county. However, we are encouraged that the information contained in this report will provide you with valuable information in order to make the best decisions on behalf of our children. Twenty two local agencies represent our CCPT. During 2017, these agencies met 15 times and extensively reviewed select cases. These cases were selected as they represented serious unmet needs of families in New Hanover County who were receiving services as they were unable to meet the needs of their children. These case reviews also serve to bring to the surface underlying problems that impact the entire community. Unfortunately, the recurring identified gaps and barriers are basically the same as we have brought before you over the past several years. In addition to those members mandated and designated by NC G.S. 7B 1406 on our letterhead, the statue provides for appointment by the county commissioners of an additional member from and up to five at-large members. We request your approval of these appointments for April 2018 through April 2019. Board of Commissioners - April 2, 2018 ITEM: 10- 1 - 1 • At-Laree Members: Mary Ann Lama, Executive Director, Domestic Violence Shelter and Services, Inc. Robert J. Speight, 5th Judicial District Chief Court Counselor Amy Feath Executive Director, Carousel Center Chris Preston, Youth Empowerment Services Manager, New Hanover County Community Justice Services Stephen Still, Director, New Hanover County Emergency Management We recognize the challenges you address every day on behalf of the citizens of New Hanover County and thank you for this opportunity to present our report. We ask that you designate these unmet needs as priorities in your contacts with state and/or national government representatives and in your local decision making. The CCPT member agencies are committed to continuing to work with you to promote child safety and prevent child maltreatment. Sincerely, Judge . H. Corpen* g, Ct NHC Community Child Protection Team Pinwheels for PREVENTION' �ay,A, m an kO Wanda Marino, Assistant Director NHC Department of Social Services ' The duties and responsibilities of CCPT were adopted as North Carolina Administrative Code 411.0400. The original purpose and composition of the team were further formalized and expanded by G.S. 713 1406, effective July 1, 1993. Board of Commissioners - April 2, 2018 ITEM: 10- 1 - 2 Community Child Protection Team (CCPT) Annual Report Judge J. H. Corpening, Chair Wanda Marino,, NHC DSS Assistant Director Department of Social Service April 2, 2018 oard of Commissioners - April 2, 2018 New Hanover County ITEM: 10- 2 - 1 2017 Accomplishments: • The Flower Launch "Happy Kids, Happy Community" — In April 2017, during Child Abuse Prevention Month, we held the Annual Flower Launch on the Henrietta. This event honors community members and professionals who work every day to nurture and protect our children. • Community Education on Reporting Child Abuse and Neglect -- Training provided to law enforcement and School Counselors /Social Workers on how to recognize, respond, and report child abuse and neglect. • Intensive Child Fatality Review (teen suicide) follow up - A letter was sent to seventeen NC adolescent inpatient mental health treatment providers emphasizing the importance of continuity of care for at -risk adolescents and urging diligent follow up and coordination with outpatient treatment providers. • Medical Examiner (M.E.) Jeff Probst now responds to ALL child fatalities — The importance of having one consistent M.E. for all child deaths cannot be overstated. • Meeting with Senator Tamara Barringer — Several CCPT members met with Senator Barringer to discuss concerns regarding the lack of consistency between county DSS agencies when responding to child maltreatment. • Advocated for Raise the Age Legislation under House Bill 280 — This legislation raised the age of juvenile jurisdiction in NC to 18 for low level felonies and misdemeanors. Department of Social Services April 2, 2018 Board of Commissioners - April 2, 2018 New Hanover County ITEM: 10- 2 - 2 Slide 2 Lack of consistent, accessible, effective mental health services • Difficulty accessing inpatient treatment for stabilization • Limited options for out -of -home placements for children with sexually acting out behavior • Limitations for coverage by both Medicaid and private insurance • Need for more school based mental health services Department of Social Services Board of Commissioners - April 2, 2018 New Hanover County ITEM: 10- 2 - 3 April 2, 2018 Slide 3 Recommendations: • Expand private insurance coverage for mental health services • Improved oversight of Medicaid providers by Trillium • Provide ALL schools with mental health therapists • Mandate that all New Hanover County School personnel be trained in Youth Mental Health First Aid Department of Social Services Board of Commissioners - April 2, 2018 New Hanover County ITEM: 10- 2 - 4 April 2, 2018 Slide 4 Substance Abuse - Involved Families Prevalent contributory factor in child maltreatment resulting in: • Child fatalities • Parental incarceration • Infants born addicted to controlled substances • Neglected and unsupervised children Department of Social Services Board of Commissioners - April 2, 2018 New Hanover County ITEM: 10- 2 - 5 April 2, 2018 Slide 5 Recommendations • Community awareness through education regarding intervention • Continue collaboration with community partners to develop policy and procedures to ensure child safety • Advocate for legislation mandating improved oversight of medication providers and effective assessment and treatment services Department of Social Services Board of Commissioners - April 2, 2018 New Hanover County ITEM: 10- 2 - 6 April 2, 2018 Slide 6 Lack of Affordable Non - Subsidized Housing • Working poor are not eligible for housing assistance • Lack of affordable, adequate housing in New Hanover County, results in: ➢ families forced to live in unsafe neighborhoods ➢ multiple families residing in a single residence ➢ homelessness Department of Social Services Board of Commissioners - April 2, 2018 New Hanover County ITEM: 10- 2 - 7 April 2, 2018 Slide 7 Recommendations: • Provide funding to community agencies to develop innovative housing initiatives and solutions that meet the needs of all our populations, particularly the working poor • Require strict enforcement of housing regulations Department of Social Services Board of Commissioners - April 2, 2018 New Hanover County ITEM: 10- 2 - 8 April 2, 2018 Service barriers for undocumented families • Systemic barriers exist for undocumented families to access services to meet the basic needs of their children including: ➢ Medical care ➢ Dental care ➢ Mental health treatment ➢ Housing Department of Social Services Board of Commissioners - April 2, 2018 New Hanover County ITEM: 10- 2 - 9 April 2, 2018 W.-W, 0 Recommendations: Ensure that basic needs for ALL children are met, regardless of citizenship, through advocacy at the local and state level Department of Social Services Board of Commissioners - April 2, 2018 New Hanover County ITEM: 10- 2 - 10 April 2, 2018 Slide 10 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 DEPARTIVIHNR Engineering PRESD41WS): Jim Iannucci, County Engineer and Raftelis Financial Consultants, Inc. CONTACT(S): Jim Iannucci SUBJECT: Stormwater Utility Feasibility Study -NOTE: This item is continued to a future meeting. 11.1S10 0L tkyjaM;�•a Raftelis Financial Consultants, Inc. has prepared a presentation to review the Stormwater Utility Feasibility Study that was conducted on behalf of New Hanover County. New Hanover County issued an RFP and received responses from three firms on May 12, 2017. Raftelis Financial Consultants, Inc. was selected to assist in completing a Stormwater Utility Feasibility Study. The primary goal of the study was to investigate if a Stormwater Utility is an appropriate approach to meet the county's drainage needs and, if it is, to analyze a path toward implementing a Stormwater Utility. The study had several objectives but the main focus areas were to develop a preliminary customer service model, investigate level of service options and to provide strategies to integrate a stormwater utility with the stormwater management techniques currently utilized. Staff had several meetings with the consultant as well as conducted a comprehensive field visit of the unincorporated areas of New Hanover County during the feasibility study. The following data was provided to the consultant for use in conducting the study: Geographic Information Systems (GIS) data, the Stormwater Ordinance, watershed basins, records and locations of drainage complaints, types of drainage systems and known areas of concern. Keith Readling, PE of Raftelis Financial Consultants, Inc. will conduct the presentation of the feasibility study at the Board of County Commissioners Meeting and will be available to answer questions. STRATEGIC PLAN ALICNVUH rF Effective County Management • Increase efficiency and quality of key business processes r ;� �:K�7u �►� � �i.n y ��u:�y r��a�.rn;� �:�ii� �;� i y 7�y i r�).`A Recommendation is for the Board to hear a presentation from Raftelis Financial Consultants, Inc. ATTACENNT -TIN: Presentation COUNTYMANA�S CONIMENIS AND RECOMMENDATIONS: (only Manager) Board of Commissioners - April 2, 2018 ITEM: 11 Hear presentation. Board of Commissioners - April 2, 2018 ITEM: 11 • Raftelis retained to perform stormwater utility feasibility study - Evaluate feasibility of stormwater utility - Identify major issues and inform leadership to decide course of action New Hanover County, North Carolina Board of Commissioners - April 2, 2018 ITEM: 11-1 -1 page 2 3/23/201& 3/23/2018 • Existing stormwater management program, costs, revenues • Emerging needs and costs • Levels of Service and Funding shortfalls • Funding options, feasibility of a stormwater utility New Hanover County, North Carolina page 3 Existing Stormwater Management Program Overview • Existing County program funded through taxes - One full time staff, others as needed - Contracted O &M projects historically at about $140,000 per year - Demand for service exceeds available revenues • Significant inequalities in funding drainage maintenance and repair New Hanover County, North Carolina page 4 2 Board of Commissioners - April 2, 2018 ITEM: 11- 1 - 2 • Meet demand for O &M projects • Inventory drainage systems and perform basin studies • Add drainage maintenance crew • Add asset manager and plan reviewer New Hanover County, North Carolina • Dense development driving needs • NCDOT and private infrastructure relationship • Growth New Hanover County, North Carolina County Stormwater Projects page 5 County Stormwater Permits a page 6 3/23/2018 3 Board of Commissioners - April 2, 2018 ITEM: 11-1 -3 New Hanover County, North Carolina Option 1- Same as now; Betterment based -- $140,000 per year in contracted O &M Option 2a - Higher level of service Page 7 Major increase in contracted O &M to $750,000 per year - Drainage assets inventoried - Asset manager in place Maintenance crew in place - Plan reviewer in place - $500,000 per year in capital projects New Hanover County, North Carolina page E 3/23/2018 4 Board of Commissioners - April 2, 2018 ITEM: 11- 1 - 4 3/23/2018 • Option 2b - Like 2a but with higher volume of O&M work performed - O &M increase of $1,000,000 per year over 2a ® Option 3 — Like 2b but add County responsibility for all stormwater controls in unincorporated County New Hanover County, North Carolina page 9 5 Board of Commissioners - April 2, 2018 ITEM: 11- 1 - 5 Residential and Benefits Option s • Fair allocation of costs based on a fee • Routine maintenance of system • Customers could avoid: - Pipe spot repair at $4 -$8k - Ditch cleaning or regrading at $2 -$5k - stabilize eroded banks / soil at $1 -$3k - Repair inlet or endwall at $2 -$6k New Hanover County, North Carolina page 11 • Fee Funding is Increasingly Common - Feasible — several NC Counties have similar fees - More fair; more flexible - Allows rate structure to be tailored - Allows incentives to be included - Predictable revenues allow staff to run an efficient program New Hanover County, North Carolina page ] 3/23/2018 6 Board of Commissioners - April 2, 2018 ITEM: 11- 1 - 6 • Impervious area (hard surfaces) - Most common - Relates best to demand for service - Effort to maintain data is reasonable • Also could be considered: - Lot area New Hanover County, North Carolina • Impervious area (IA) rate structure page 13 - ERU definition and unit ( +/- 4,000 square feet IA) - Residential tiers possible (small, medium, large) - Robust system of credits and incentives possible Credits for BMPs with H ©As, etc. » Credits for non - residential properties with BMPs New Hanover County, North Carolina page 14 3/23/2018 7 Board of Commissioners - April 2, 2018 ITEM: 11- 1 - 7 • Phase 1— Feasibility Study— ends with report soon Key Findings: - Demand for drainage service increasing - Costs will go up - Residents will see many benefits - Fee funding is feasible, common, and has many advantages - Fee funding can be tailored to New Hanover County's situation • Phase 2— Implementation Planning (next FY) - Would include public meetings, planning, details - Management and Commissioners would review prior to any action to establish utility New Hanover County, North Carolina page 15 3/23/2018 8 Board of Commissioners - April 2, 2018 ITEM: 11- 1 - 8 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 RIEGUn AR DEPARTMHNR Finance PRESEVMt(S): Lisa Wurtzbacher, Chief Financial Officer CONrACT(S): Lisa Wurtzbacher SUBJECT: Consideration of New Hanover Regional Medical Center Fifth Amendment to the Letter of Credit and Reimbursement Agreement IHIS1yWilluluM.aii New Hanover Regional Medical Center issued $40,000,000 of variable rate hospital revenue bonds in 2008. In order to provide for security for the payment, an irrevocable letter of credit with RBC Bank, now PNC Bank, was issued. The letter of credit was extended in 2011, 2014 and 2016 and will expire September 20, 2019. This Fifth Amendment to the Letter of Credit and Reimbursement Agreement extends the expiration of this letter of credit to November 20, 2021. Variable rate debt, such as the 2008 variable rate hospital revenue bonds, is remarketed periodically. The Letter of Credit is provided for security as the bonds are remarketed. The current amount of the Letter of Credit is $32,894,203, none of which is outstanding. The Letter of Credit will be renewed periodically throughout the remaining life of the debt, which is scheduled to mature in 2038. STRATEGIC PLANALIGSAIINI: Productive Strategic Partnerships • Deliver value for taxpayer money RECOIVINIDNIDED MOTION AND REQUESTM ACTIOISS: Approve County Manager to execute the Fifth Amendment to Letter of Credit and Reimbursement Agreement. ATTACBN1TffS: Amendment COUNrV MANAaWS COMMINiS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMNUSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - April 2, 2018 ITEM: 12 Board of Commissioners - April 2, 2018 ITEM: 12 Draft No. 2 February 19, 2018 FIFTH AMENDMENT TO LETTER OF CREDIT AND REIMBURSEMENT AGREEMENT THIS FIFTH AMENDMENT TO LETTER OF CREDIT AND REIMBURSEMENT AGREEMENT, dated as of _, 2018 (the "Fifth Amendment "), is made by and among the COUNTY OF NEW HANOVER, NORTH CAROLINA, a political subdivision of the State of North Carolina (the "County "), NEW HANOVER REGIONAL MEDICAL CENTER, a North Carolina nonprofit corporation (the "Corporation "), and PNC BANK, NATIONAL ASSOCIATION, a national banking association (the `Bank "). PRELIMINARY STATEMENTS: WHEREAS, the County has issued its $20,000,000 Variable Rate Hospital Revenue Bonds (New Hanover Regional Medical Center Project), Series 2008A and its $20,000,000 Variable Rate Hospital Revenue Bonds (New Hanover Regional Medical Center Project), Series 2008B (collectively, the "Bonds "); and WHEREAS, the Bonds were issued under a Series Resolution adopted by the Board of Commissioners for the County on October 20, 2008 (the "Series Resolution "); and WHEREAS, in order to provide security for the payment when due of the principal of, and interest on, the Bonds, pursuant to a Letter of Credit and Reimbursement Agreement, dated as of October 1, 2008 (the "Original Reimbursement Agreement "), RBC Bank (USA) (as predecessor in interest to the Bank) issued its irrevocable letter of credit no. SB004729 (the "Letter of Credit "), naming First - Citizens Bank & Trust Company (succeeded by U.S. Bank National Association), as trustee for the Bonds (the "Trustee "), as beneficiary, in the amount of $40,460,274 (the "Commitment "), of which (a) $40,000,000 supported the payment of principal or portion of the purchase price corresponding to principal of the Bonds and (b) $460,274 supported the payment of up to 35 days of interest or portion of the purchase price corresponding to interest on the Bonds, at an assumed interest rate of 12% per annum (computed on the basis of actual days elapsed in a 365- or 366 -day year, as the case may be); and WHEREAS, the current outstanding principal amount of the Bonds is $32,520,000 and the current amount of the Commitment is $32,894,203; and WHEREAS, the County, the Corporation and RBC Bank (USA) (as predecessor in interest to the Bank) entered into a First Amendment to Letter of Credit and Reimbursement Agreement, dated as of September 1, 2011 (the "First Amendment "), pursuant to which the Bank agreed to modify the Scheduled Expiration Date for the Letter of Credit and to modify the Fee Percentage; and WHEREAS, the County, the Corporation and the Bank entered into a Second Amendment to Letter of Credit and Reimbursement Agreement, dated as of January 30, 2013 (the "Second Amendment "), pursuant to which the Bank agreed to delete certain provisions in the Existing Reimbursement Agreement; and Board of Commissioners - April 2, 2018 ITEM: 12- 1 - 1 WHEREAS, the County, the Corporation and the Bank entered into a Third Amendment to Letter of Credit and Reimbursement Agreement, dated as of September 22, 2014 (the "Third Amendment "), pursuant to which the Bank agreed to modify the Scheduled Expiration Date for the Letter of Credit and to modify the Fee Percentage; and WHEREAS, the County, the Corporation and the Bank entered into a Fourth Amendment to Letter of Credit and Reimbursement Agreement, dated as of September 20, 2016 (the "Fourth Amendment" and, together with the Original Reimbursement Agreement, the First Amendment, the Second Amendment and the Third Amendment, the "Existing Reimbursement Agreement "), pursuant to which the Bank agreed to modify the Scheduled Expiration Date for the Letter of Credit and to modify the Fee Percentage; and WHEREAS, the Letter of Credit is currently scheduled to expire on September 20, 2019; and WHEREAS, the Bank has agreed to modify the Scheduled Expiration Date for the Letter of Credit and modify the Fee Percentage; NOW, THEREFORE, in consideration of the premises stated above and valuable consideration, including the covenants, terms and conditions hereinafter appearing, the parties hereto agree as follows: Section 1. Definitions. (a) Capitalized terms used in this Fifth Amendment and not otherwise defined shall have the meanings given such terms in the Existing Reimbursement Agreement unless expressly modified by this Fifth Amendment. (b) From and after _, 2018, the following definition set forth in Section 1.1 of the Existing Reimbursement Agreement shall be amended to read as follows: "Fee Percentage" means an amount equal to forty -two basis points (0.42 %) so long as the unenhanced long -term rating assigned to the Bonds by S &P and Moody's is at least A- and A3, respectively. If the unenhanced long- term rating assigned to the Bonds by either S &P or Moody's falls below A- or A3, respectively, the Fee Percentage shall increase to forty -nine basis points (0.49 %); provided that, if the unenhanced long -term ratings assigned to the Bonds by S &P and Moody's are subsequently increased to at least A- and A3, respectively, such Fee Percentage shall revert to forty -two basis points (0.42 %) per annum. In addition, upon the occurrence and continuance of an Event of Default, or if S &P or Moody's withdraws or suspends, for any reason, the unenhanced long -term rating assigned to the Bonds, the Fee Percentage shall be increased by an additional seventy -five basis points (0.75 %). Any such increase or decrease in the Fee Percentage shall take effect upon the occurrence of the applicable event described above." Section 2. Other Amendments to Existing Reimbursement Agreement. The last sentence of Section 2.1(a) of the Existing Reimbursement Agreement is hereby amended to read as follows: 2 Board of Commissioners - April 2, 2018 ITEM: 12- 1 - 2 "The Letter of Credit is scheduled to expire on November 20, 2021 (such date, or any later date to which the Letter of Credit may from time to time be extended is herein referred to as the "Scheduled Expiration Date"), unless earlier terminated as provided in the Letter of Credit." Section 3. Expenses. Pursuant to Section 2.3(b) of the Original Reimbursement Agreement, in connection with the execution and delivery of this Fifth Amendment and the modification of the Letter of Credit, the Corporation shall pay to Bank counsel a fee of $5,000. The County and the Corporation agree to pay on demand all costs and expenses of the Bank in connection with the preparation, execution, delivery, administration, modification, and amendment of this Fifth Amendment and the other documents to be delivered hereunder. Section 4. Amendments and Waivers. Any provision of this Fifth Amendment may be amended or waived if, but only if, such amendment or waiver is in writing and is signed by the County, the Corporation and the Bank. Section 5. Counterparts. This Fifth Amendment may be executed in any number of counterparts, each of which when so executed and delivered shall be deemed an original, and it shall not be necessary in making proof of this Fifth Amendment to produce or account for more than one such fully- executed counterpart. Section 6. Severability. If any provision of this Fifth Amendment shall be determined to be illegal or invalid as to one or more of the parties hereto, then such provision shall remain in effect with respect to all parties, if any, as to whom such provision is neither illegal nor invalid, and in any event all other provisions hereof shall remain effective and binding on the parties hereto. Section 7. No Other Amendment. All terms and conditions of the Existing Reimbursement Agreement shall remain in full force and effect, except as specifically supplemented or amended by this Fifth Amendment. [Remainder of page intentionally left blank] 3 Board of Commissioners - April 2, 2018 ITEM: 12- 1 - 3 IN WITNESS WHEREOF, the parties hereto have caused this Fifth Amendment to Letter of Credit and Reimbursement Agreement to be made, executed and delivered by their duly authorized officers as of the day and year first above written. COUNTY OF NEW HANOVER, NORTH CAROLINA Chris Coudriet County Manager NEW HANOVER REGIONAL MEDICAL CENTER Edwin J. 011ie Executive Vice President and Chief Financial Officer PNC BANK, NATIONAL ASSOCIATION Matthew Burge Senior Vice President 4 Board of Commissioners - April 2, 2018 ITEM: 12- 1 - 4 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 DEPARMVIENR Finance PRESFNIMS): Scott Satterfield, CEO, Wilmington Business Development; Lisa Wurtzbacher, Chief Financial Officer; Phillip Tarte, New Hanover County Public Health Director; and National Gypsum Representatives CONUCT(S): Chris Coudriet, County Manager SUBJECT. Second Public Hearing and Continuation of Consideration of Economic Development Incentive Grant Pursuant To G.S. 158 -7.1 BRIEF SUMMARY: This item was brought before the Board of Commissioners on February 19, 2018 for a public hearing after proper notice was given for the public hearing. No vote was taken at the meeting and the Board continued the item for the April 2, 2018 meeting to allow for additional time to address questions raised around air quality matters. Wilmington Business Development is asking New Hanover County to partner with the City of Wilmington in the form of an incentive grant to New NGC Inc. d/b /a National Gypsum Company for a re- opening of its facility in the City of Wilmington. Benefit outcomes include expansion of the tax base and increasing the number of well - paying jobs, and return of manufacturing jobs to the community that make traded sector products. There will be a representative from the North Carolina Department of Environmental Quality in attendance. The proposed incentive grant from New Hanover County is up to $70,000 per year for a total of five years and not to exceed $350,000, with a separate incentive grant from the City of Wilmington. The grant is subject to the appropriation of the then - sitting Board of County Commissioners. Additionally, the appropriation is subject to National Gypsum investing at least $25 million dollars in capital improvement in the City of Wilmington and increasing the number of new full -time equivalents by at least 51 at their City of Wilmington facility. The City of Wilmington will conduct a public hearing April 3, 2018. If the Board proceeds with a vote to approve the incentive agreement with National Gypsum, two actions are requested. Action 1 is approval of the incentive resolution as originally drafted for the February 19 board meeting, which is attached. Action 2 follows approval of the incentive agreement by the County and is a resolution of support for NCDOT to make necessary improvements it negotiates with the Company as part of its incentive agreement, which is attached. Action requested: A. Approve the incentive agreement between New Hanover County and National Gypsum. B. Approve a resolution of support for NCDOT improvements. Board of Commissioners - April 2, 2018 ITEM: 13 STRATEGIC PLAN ALIG'NNIM- Intelligent Growth and Economic Development • Attract and retain new and expanding businesses RECOIVI UENDID MOTION AND REQUESTID ACTIONS: Conduct the public hearing, adopt a resolution to extend an economic development incentive to New NGC, Inc. d/b /a National Gypsum Company, and adopt a resolution of support for NC DOT improvements. ATTACTIlVIINIS: Resolution A Incentive Agreement Resolution B NCDOT Improvements Public Notice COUNTY MANA(MUS CONIlVANIS AND RECOlVTME1,IDATIONS: (only Manager) Conduct public hearing. Recommend adoption of the incentive agreement resolution and the NCDOT improvements resolution. The resolution in support of NCDOT improvements was approved 5 -0. COMNIISSIONERS' ACTIONS: Conducted second public hearing. Approved 5 -0 with the condition that National Gypsum shall update their 2008 Stack Testing. Board of Commissioners - April 2, 2018 ITEM: 13 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION AUTHORIZING NEW HANOVER COUNTY TO PAY ECONOMIC DEVEOPMENT INCENTIVES WHEREAS, New NGC, Inc. d/b /a National Gypsum Company ( "Company ") proposes to reopen, refurbish and operate the existing facility located at 838 Sunnyvale Drive, Wilmington, NC 28412; and WHEREAS, the project, over no more than a five -year period, will include an investment of at least $25,000,000 and the hiring of 51 or more full -time equivalents at an average salary of $57,000, thus creating additional well - paying jobs; and WHEREAS, under a required Incentive Agreement ( "Agreement "), the Company would agree to reduce the County's economic development incentive grant if the Company does not sustain the facility investment benchmark or the jobs benchmark as those terms shall be defined in the required agreement; and WHEREAS, the Company's investment at the Facility would substantially enhance the County's property tax base and increase the County's property tax revenues; and WHEREAS, the employment of 51 or more new full -time equivalents at the Facility would create jobs for the area and provide a positive economic impact for the County; and WHEREAS, the Company's reopening of the facility would, in addition to bringing the jobs described above, produce revenue for local businesses and the County due to the employment of individuals and the spending by the company; and WHEREAS, pursuant to the provisions of North Carolina General Statutes 158 -7.1, this Board of Commissioners deems it is desirable and in the best interest of the County and its businesses and residents to offer certain economic development incentives to the Company and enter into an Agreement with the Company; and WHEREAS, this Board of Commissioners organized and approved the holding of a public hearing at the Board's February 19, 2018 regular meeting to discuss and approve certain economic development incentives to the Company and reopened the public hearing on April 2, 2018. NOW, THEREFORE, BE IT RESOLVED, by the New Hanover County Board of Commissioners as follows: 1. The Board of County Commissioners approves appropriating and spending from the County's general fund an amount to make cash grants of $70,000 annually, totaling $350,000 over a period of five years, contingent upon the Company reopening its Wilmington facility and making the related capital improvements costing at least $25 million and hiring 51 or more new full -time equivalents. 2. To implement these incentives, the Board of Commissioners hereby authorizes County staff to prepare an Incentive Agreement and authorizes the Chairman of the Board of Board of Commissioners - April 2, 2018 ITEM: 13- 1 - 1 Commissioners and/or the County Manager to execute that Incentive Agreement on the County's behalf and to take all actions necessary to implement the actions and grants required by that agreement. 3. This resolution is effective upon its adoption. ADOPTED this the 2nd day of April, 2018. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - April 2, 2018 ITEM: 13- 1 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION IN SUPPORT OF LOCATING A MANUFACTURING FACILITY IN NEW HANOVER COUNTY, NORTH CAROLINA WHEREAS, New NGC, Inc. d/b /a National Gypsum Company ( "Company ") is considering locating a manufacturing facility at 838 Sunnyvale Drive in Wilmington, North Carolina; and WHEREAS, the Company proposes to invest at least $25 million and to employ at least 51 or more persons when the company is fully operational; and WHEREAS, the Company plans are consistent with local land use and state and local transportation plans; and WHEREAS, the Company plans conform with all applicable state and local ordinances and policies; and WHEREAS, the Company is committed to work with the NCDOT in a leadership role to make transportation improvements that address the safety needs of the public and contractors and employees of the Company. NOW, THEREFORE, BE IT RESOLVED, by the New Hanover County Board of Commissioners that: Section 1: The Board supports the location of the Company in New Hanover County, and confirms that its plans are consistent with and conform with state and local laws, plans and policies; Section 2: The Board endorses the application of the Company to request financial support from the North Carolina Department of Transportation to assist in the funding of a rail industrial access track to serve New Hanover County; and Section 3: The Board commits to support NCDOT as it makes needed transportation improvements necessary to protect the safety of the public, and contractors and employees of the Company. ADOPTED this the 2nd day of April, 2018. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - April 2, 2018 ITEM: 13- 2 - 1 NOTICE OF PUBLIC HEARING PLEASE TAKE NOTICE that the New Hanover County Board of Commissioners will hold a second public hearing on Monday, April 2, 2018 at 4:00 p.m., or thereafter, in the Assembly Room of the New Hanover County Historic Courthouse, 24 North Third Street, Room 301 Wilmington, North Carolina for the purpose of receiving public comment on appropriations and expenditures for economic development and economic incentive agreements. A public hearing was initially held on February 19, 2018. The purposes of economic development and economic incentive agreements are to increase the population, taxable property, agricultural industries, employment, industrial output, or business prospects for New Hanover County. The County is considering entering into an incentive agreement with New NGC, Inc. d /b /a National Gypsum Company that would result in expenditures of up to $350,000 over 5 years in annual payments of $70,000 to reopen, refurbish, and operate the existing Gypsum facility located at 838 Sunnyvale Dr. Wilmington, NC, 28412. New NGC Inc. will create 51 new jobs with an average salary of at least $57,000 and spend a minimum capital investment of $25,000,000. The source of funding for appropriations and expenditures will be from the General Fund of the County. The New Hanover County Board of Commissioners will receive public comment on this Agreement at the above stated time and place. Kymberleigh G. Crowell Clerk, Board of Commissioners New Hanover County, North Carolina Board of Commissioners - April 2, 2018 ITEM: 13- 3 - 1 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 DEPARMVIEN c Planning PRESFNIFR(S): Brad Schuler, Current Planner (Planning Board Rep: Chairman Ernest Olds) CONrACT(S): Brad Schuler, Current Planner SUBJECT. Public Hearing Rezoning Request (Z18 -02) — Request by Design Solutions, on Behalf of the Property Owner, Yosef, Inc., to Rezone Approximately 1.8 Acres of Land Located at the 7900 Block of Market Street from O &I, Office and Institutional District, to (CZD) B -2, Conditional Highway Business District, in Order to Develop a Retail and Office Center 1:1:710 OKIlluluM.�•A Design Solutions, on behalf of the property owner, Yosef, Inc., is requesting to rezone approximately 1.8 acres of land located at the 7900 block Market Street from O &I to (CZD) B -2 in order to develop a retail and office center. A gas station was previously proposed to be developed for the subject property. That application (S17 -02) was denied by the Board of Commissioners in May 2017. The County owns property directly southwest of the subject site at 7858 Raintree Road. CFPUA transferred ownership of this property to the County in October 2017. This application proposes to construct an 11,800 square foot two story building and a 3,000 square foot one story building. The applicant has proposed a condition which will limit the allowable uses of the buildings to the following: 1. Eating & Drinking Places 2. General Merchandise Stores 3. Miscellaneous Retail 4. Banks, Credit Agencies, Savings & Loans 5. Barber & Beauty Shops 6. Office for Private Business & Professional Activities 7. Business Services including Printing 8. Dry Cleaning & Laundry 9. Indoor Recreation 10. Personal Services A Traffic Impact Analysis (TIA) for the project has been completed and has been approved by the MPO and NCDOT. The improvements required as part of the TIA include the installation of a southbound turn lane extending from Bump Along Road to Mendenhall Drive, and signalization of a future u -turn intersection on Market Street, which will be installed with NCDOT"s project U- 4902D. The entire TIA can be found online at the County's Development Activity Page: http://planningdevelopment.nhcgov.com/development-actiNity/ Board of Commissioners - April 2, 2018 ITEM: 14 A summary is included in the staff report listing the transportation improvement projects planned for the area and nearby developments that have completed a TIA within the last five years. The 2016 Comprehensive Land Use Plan classifies the subject property as Community Mixed Use. This Place Type promotes small - scale, compact, mixed use development patterns that serve all modes of travel and act as an attractor for county residents and visitors. Types of appropriate uses include office, retail, mixed use, recreational, commercial, institutional, and multi - family and single - family residential. The proposed project is generally CONSISTENT with this place type because it will provide services for nearby residents. This type of low-intensity commercial use is appropriate due to its location off a major arterial in a transitional area between major intersections and two Urban Mixed Use areas where higher density mixed uses are desirable. The Planning Board considered this application at their March 1, 2018 meeting. Two residents spoke in opposition to the application, citing concerns over flooding, traffic, and the impact to existing wetlands. The Planning Board recommended approval (4 -0) finding that the application is: 1. Consistent with the purposes and intent of the the 2016 Comprehensive Plan because the low- intensity commercial use is appropriate due to its location off a major arterial in a transitional area between major intersections and two Urban Mixed Use areas where higher density mixed uses are desirable. 2. Reasonable and in the public interest because the proposed development will support business success and provide commercial services to the surrounding residents, while improving road interconnectivity that will provide additional access for nearby residents. The Planning Board recommended the following conditions: 1. The improvements required as part of the approved Traffic Impact Analysis must be completed in accordance with NCDOT's standards prior to issuance of a Certificate of Occupancy. 2. The two -way vehicular connection to Raintree Road, extending to Bump Along Road, must be included within a 30- foot -wide access easement that is dedicated for public use. 3. The portion of Bump Along Road adjoining the subject property must be dedicated for public use, either by dedicating an easement or right -of -way. 4. The development must include bicycle parking facilities consisting of at minimum four bicycle parking spaces. 5. Land uses of the proposed buildings shall be limited to those indicated on the site plan. In addition, indoor shooting ranges shall be prohibited. STRATEGIC PLAN AI CNNIENI: Intelligent Growth and Economic Development • Attract and retain new and expanding businesses • Implement plans for land use, economic development, infrastructure and environmental programs • Understand and act on citizen needs RECOMIUMED MOTION AND REQUESTED ACTIONS: Staff recommends approval of the application as stated in the Planning Board's action. Staff concurs with the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest, and with the recommended conditions. Staff Suggested Motion: Board of Commissioners - April 2, 2018 ITEM: 14 Motion to approve, affirming the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest, with the conditions recommended by the Planning Board. Alternative Motion for Approval/ Denial: Motion to [Approve /Deny], as the Board finds that this application is: 1. [Consistent /Not Consistent] with the purposes and intent of the 2016 Comprehensive Plan because [Describe elements of controlling land use plans and how the amendment is or is not consistent]. 2. [Reasonable/ Not Reasonable] and in the public interest because [Briefly explain why. Factors may include public health and safety, character of the area and relationship of uses, annlicable plans, or balancing benefits and detriments]. Conditions: [List any agreed upon conditions] ATTACBAIEN5: Z18 -02 Script for BOC Z18 -02 Staff Summary BOC Z18 -02 Neighbor Properties Map Z18 -02 Zoning Map Z18 -02 Future Land Use Map Applicant Materials Cover Page Z18 -02 Application Package Proposed Site Plan Cover Page Z18 -02 Proposed Site Plan COUNTY MANAG S CONAINVIS AND RECONAI MATIONS: (only Manager) Recommend approval with conditions as recommended by the Planning Board and staff. COMIVIISSIONERS' ACTIONS: Approved with recommended conditions 5 -0. Board of Commissioners - April 2, 2018 ITEM: 14 SCRIPT for Conditional Zoning District Application (Z18 -02) Request by Design Solutions, on behalf of the property owner, Yosef, Inc. to rezone approximately 1.8 acres of land located at the 7900 block of Market Street from O &I, Office and Institutional District, to (CZD) B -2, Conditional Highway Business District, in order to develop a retail and office center. This is a public hearing. We will hear a presentation from staff. Then the applicant and any opponents will each be allowed 15 minutes for their presentation and additional 5 minutes for rebuttal. 2. Conduct Hearing, as follows: a. Staff presentation b. Applicant' s presentation (up to 15 minutes) c. Opponent's presentation (up to 15 minutes) d. Applicant's rebuttal (up to 5 minutes) e. Opponent's rebuttal (up to 5 minutes) 3. Close the public hearing 4. Board discussion 5. At this time, you may ask to either continue the application to a future meeting, or to proceed with this Board deciding whether to approve or deny the application. What do you wish to do? 6. Vote on the application. The motion should include a statement saying how the change is, or is not, consistent with the land use plan and why it is, or is not, reasonable and in the public interest. Staff Suggested Motion: Motion to approve, affirming the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest, with the conditions recommended by the Planning Board. Alternative Motion for Approval /Denial: Motion to [Approve /Deny], as the Board finds that this application as described is: 1. [Consistent /Not Consistent] with the purposes and intent of the 2016 Comprehensive Plan because (Describe elements of controlling land use plans and how the amendment is or is not consistent]. 2. [Reasonable /Not Reasonable] and in the public interest because [Briefly explain why. Factors may include public health and safety, character of the area and relationship of uses, applicable plans, or balancing benefits and detrimentsl. Conditions: [List any agreed upon conditions] STAFF SUMMARY FOR Z18 -02 CONDITIONAL ZONING DISTRICT APPLICATION APPLICATION SUMMARY Case Number: Z18 -02 Request: Conditional B -2 Zoning District in order to develop a commercial center consisting of retail, restaurant, and office uses. Applicant: Property Owner(s): Cindee Wolf of Design Solutions Yosef, Inc. Location: Acreage: 7900 block of Market Street 1.783 acres PID(s): Comp Plan Place Type: R03600- 003 - 042 -005 Community Mixed Use Existing Land Use: Proposed Land Use: Undeveloped Retail, restaurant, and office uses Current Zoning: Proposed Zoning: 0&1 (CZD) B -2 SURROUNDING AREA LAND USE ZONING North Religious Institution, The East Carolina Bank 0&1 East General Commercial Uses (Retail, Office) B -2 South Amberleigh Shores Apartments MF -M (City of Wilmington) West Single - Family Residential (Brickstone Estates) R -15 Zl 8 -02 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 14- 2 - 1 Page 1 of 11 ZONING HISTORY Water /Sewer July 6, 1971 Initially zoned R -15 (Area 5) February 21, Rezoned to 0&1 (Z -909) 2011 Schools COMMUNITY SERVICES Water /Sewer The development will connect to CFPUA water and sewer services. Fire Protection New Hanover County Fire Services, New Hanover County Northern Fire Archaeological District, New Hanover County Station Ogden Schools Blair Elementary, Eaton Elementary, Holly Shelter Middle, and Laney High schools Recreation Ogden Park CONSERVATION, HISTORIC, & ARCHAEOLOGICAL RESOURCES Conservation No known conservation resources Historic No known historic resources Archaeological No known archaeological resources Z1 8 -02 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 14- 2 - 2 Page 2 of 11 PROPOSED SITE PLAN • This application proposes to construct two commercial buildings consisting of office, retail and restaurant related uses. The buildings consist of an 1 1,800 square foot two story building and a 3,000 square foot one story building. • The application proposes to limit the allowable uses of the building to the following: 41 • Eating & Drinking Places • General Merchandise Stores • Miscellaneous Retail • Banks, Credit Agencies, Savings & Loans • Barber & Beauty Shops • Offices for Private Business & Professional Activities. oaa % 2 Story Portion the Developme y� \ • Business Services including Printing (ex: copy centers, mailing and packaging services). • Dry Cleaning & Laundry • Indoor Recreation • Personal Services (ex: hair salons, tanning and nail salons) of nt / Zl 8 -02 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 14- 2 - 3 Page 3 of 11 TRANSPORTATION • Access is provided to the subject property by Bump Along Road (a private road) from Market Street (BUS 17) and Raintree Road (SR 2146). • A Traffic Impact Analysis (TIA) for the project has been completed and has been approved by the MPO and NCDOT. Below is information taken from the analysis. The TIA can be found online at the County's Development Activity Page: http_/ /planningdevelopment.nhcgov.com /development - activity Trip Generation • The proposed development is expected to generate 2,191 trips during the course of a 24- hour weekday period. During the AM peak hour, 134 trips are estimated to be generated, with 27 of those as pass -by trips. During the PM peak hour, 264 trips are estimated to be generated, with 72 of those as pass -by trips. Pass -by trips are made by the traffic already using the adjacent roadway, entering the site as an intermediate stop on their way to another destination. • The TIA expects, if a two -way connection to Raintree Road is provided, that 19 trips would utilize that access in the AM peak and 45 trips would utilize it in the PM peak. Level of Service • The Level of Service results include two alternatives for the proposed development. Alternative 1 includes a two -way connection to Raintree Road. Alternative 2 illustrates the proposed development with the access to Raintree Road. Market Street at Marsh Oaks Drive With Raintree Road Connection Without Raintree Road Connection Scenario Overall LOS • V2.04 Existing C C 2018 Future No Build C C 2018 Future Build C C Existing C C 2018 Future No Build D D 2018 Future Build D D Z1 8 -02 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 14- 2 - 4 Page 4 of 11 Market Street at Bump Along Road With Raintree Road Connection Without Raintree Road Connection Scenario Right -Out Movement LOS Road Connection Existing C C 2018 Future No Build C C 2018 Future Build D D 2018 Future Build w/ Improvements C D Improvements PM PEAK Existing C C 2018 Future No Build D D 2018 Future Build F F 2018 Future Build w/ Improvements E F Market Street at U -Turn With Raintree Road Without Raintree Connection Road Connection Scenario U -Turn Movement LOS Wo 2018 Future No Build B B 2018 Future Build C C 2018 Future Build w/ A A Improvements 2018 Future No Build C C 2018 Future Build E E 2018 Future Build w/ B B Improvements Required Improvements • For both alternatives, the TIA recommends the installation of a southbound right turn lane extending from Bump Along Road to Mendenhall Drive with the turn lane tying into the U- turn bumpout designed for the future U -4902D project. The TIA also recommends the signalization to the future U -turn at Market Street intersection. These improvements will require coordination with NCDOT, whereas NCDOT would design and construct the improvements as part of the U -4902D project with the developer being responsible for the associated costs. • The WMPO and NCDOT have approved the TIA and accepted the recommended improvements. The approval letter, which lists all of the transportation improvements for the project, is included in the Board's packet. Z1 8 -02 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 14- 2 - 5 Page 5 of 11 Nearby Planned Transportation Improvements and Traffic Impact Analyses • STIP Project U -4751 o Extension of Military Cutoff Road from Market Street to 1 -140. Construction is expected to begin in early 2018. • STIP Project U -4902D o Installation of a center median on Market Street from Middle Sound Road to Marsh Oaks Drive. Also includes the installation of a sidewalk on the western side of Market Street and a multi -use path on the eastern side. Construction is expected to begin in early 2019. • The NHC/City of Wilmington Greenway Plan recommends that a greenway be installed along the western side of the adjacent portion of Market Street. As noted above, STIP Project U -4902D will install a multi -use path and sidewalk along this portion of Market Street. Zl 8 -02 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 14- 2 - 6 Page 6 of 1 1 Traffic Impact Analyses Approved Under Review Under Draft T arket Street 1 " "TqT _ etai[ Center A Approved STIP Project U -4751 oh Z 18 -02 �A STI P Project%` f�yJ U -4902D AN 0. `'�a ern►' I I Wave Bus Stop A11r.� Miles •man 0 0 0.5 /i t�`ME —W11111111111 I L M - V. MM Wo i • �K TIA Approved z J�ti ,J5 ♦ Sr �. LU `1 Greenway Plan Recommendations �•� Bicycle Lane Greenway mom Sharrow ,� 7 Nearby Traffic Impact Analyses: Traffic Impact Analyses are completed in accordance with the WMPO and NCDOT standards. Approved analyses will expire if the proposed development is not completed by the build out date established within the TIA. Zl 8 -02 Staff Summary BOC 4.2.2018 Page 7 of 11 Board of Commissioners - April 2, 2018 ITEM: 14- 2 - 7 Proposed Land Use /Intensity TIA Status Development • 18,900 square foot discount 1. Aldi at Marsh Oaks • Approved July 6, 2016 supermarket The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of: • Installation of an eastbound right turn lane on Marsh Oaks Drive to a site access Per NCDOT, the improvements required at this time have been installed in accordance with their standards. Nearby Proposed Developments included within the TIA: • US 17 retail — Walmart Shopping Center (accounted for in annual growth rate) Development Status: Completed 2. e2 Shores • TIA Approved November 3, — Phas e 2 Phase • 288 apartment units 2016 • 2018 Build Out Year The TIA required improvements be completed at certain intersections in the area. The major improvements consist of: • Installation of a southbound left turn lane on Market Street to Marsh Oaks Drive • Installation of an eastbound right turn lane on Marsh Oaks Drive to a site access • Extension of an existing right -turn lane on Market street to serve an existing site access In addition, improvements will be made with STIP Project U -4902D (Market Street median) that will support the traffic generated by the development. Construction of the development and required transportation improvements have not started at this time. Nearby Proposed Developments included within the TIA: • None Development Status: No construction has started at this time Z1 8 -02 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 14- 2 - 8 Page 8 of 11 ENVIRONMENTAL • The property does not contain any Special Flood Hazard Areas or Natural Heritage Areas. • The property does contain wetlands regulated by the US Army Corps of Engineers. These wetlands are proposed to be filled in accordance with the US Army Corps of Engineers standards. • The wetlands have the characteristics of swamp forest under the Conservation Overlay District, however it is not of a sufficient size for conservation space to be required. Specifically, Section 55.1-4 of the ordinance requires a minimum of five acres of swamp forest to be present on the parcel in order for conservation space to be required. • The property is within the Pages Creek (SA;HQW) watershed. • Per the Classification of Soils in New Hanover County for Septic Tank Suitability, soils on the property consist of Class I (suitable /slight limitation), Class III (severe limitation), and Class IV (unsuitable) soils. 2016 COMPREHENSIVE LAND USE PLAN • The New Hanover County Future Land Use Map provides a general representation of the vision for New Hanover County's future land use, as designated by place types describing the character and function of the different types of development that make up the community. Specific goals of the comprehensive plan are designated to be promoted in each place type, and other goals may be relevant for particular properties. Z1 8 -02 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 14- 2 - 9 Page 9 of 11 • 245,500 square feet retail space • Drive -in bank with 5 drive - 3. Market Street Retail thru lanes • TIA approved May 2, 2013 Center (Wal -Mart) • 4,000 square feet fast food • 2015 Build Out Year restaurant w/ drive -thru • 4,000 square feet fast food restaurant w drive -thru The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of: • Installation of center median on Market Street from Marsh Oaks Drive to site's main access (Hays Lane), and continuing the median to the existing concrete median to the north. • Installation of a traffic signal at the site's main access on Market Street (Hays Lane). • Installation of multiple turn lanes at the site access points along Market Street. Per NCDOT, the improvements required at this time have been installed in accordance with their standards. Nearby Proposed Developments included within the TIA: • Amberleigh Shores Apartments Development Status: Completed ENVIRONMENTAL • The property does not contain any Special Flood Hazard Areas or Natural Heritage Areas. • The property does contain wetlands regulated by the US Army Corps of Engineers. These wetlands are proposed to be filled in accordance with the US Army Corps of Engineers standards. • The wetlands have the characteristics of swamp forest under the Conservation Overlay District, however it is not of a sufficient size for conservation space to be required. Specifically, Section 55.1-4 of the ordinance requires a minimum of five acres of swamp forest to be present on the parcel in order for conservation space to be required. • The property is within the Pages Creek (SA;HQW) watershed. • Per the Classification of Soils in New Hanover County for Septic Tank Suitability, soils on the property consist of Class I (suitable /slight limitation), Class III (severe limitation), and Class IV (unsuitable) soils. 2016 COMPREHENSIVE LAND USE PLAN • The New Hanover County Future Land Use Map provides a general representation of the vision for New Hanover County's future land use, as designated by place types describing the character and function of the different types of development that make up the community. Specific goals of the comprehensive plan are designated to be promoted in each place type, and other goals may be relevant for particular properties. Z1 8 -02 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 14- 2 - 9 Page 9 of 11 Future Land Use Community Mixed Use Map Place Type Focuses on small - scale, compact, mixed use development patterns that serve Place Type all modes of travel and act as an attractor for county residents and visitors. Description Types of appropriate uses include office, retail, mixed use, recreational, commercial, institutional, and multi - family and single - family residential. Community Mixed Use areas are generally intended to include a mixture of uses and support multiple modes of transportation. These features become more important at major intersections where mixed use nodes can be created, especially where publically- funded multi -modal infrastructure is in place and /or planned. In transitional areas between major intersections and /or higher density nodes, lower density commercial uses that provide services for nearby residents are appropriate. Analysis The subject property is located in a transitional area near a growth node, and ideally, would provide for the needs of adjacent residential neighborhoods and support multi -modal connections to the higher intensity growth node. The proposed project can provide lower- intensity commercial services for nearby residents, while incorporating the planned Market Street multi -use path and improving road interconnectivity that will provide additional access for residents of the abutting neighborhood. The proposed Bailey Shoppes project is generally CONSISTENT with this Consistency place type because it will provide services for nearby residents. This type Recommendation of low- intensity commercial use is appropriate due to its location off a major arterial in a transitional area between major intersections and two Urban Mixed Use areas where higher density mixed uses are desirable. Z1 8 -02 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 14- 2 - 10 Page 10 of 11 PLANNING BOARD ACTION The Planning Board considered this application at their March 1, 2018 meeting. Two residents spoke in opposition to the application, citing concerns over flooding, traffic, and the impact to existing wetlands. The Planning Board recommended approval (4 -0) finding that the application is: 1 . Consistent with the purposes and intent of the 2016 Comprehensive Plan because the low - intensity commercial use is appropriate due to its location off a major arterial in a transitional area between major intersections and two Urban Mixed Use areas where higher density mixed uses are desirable. 2. Reasonable and in the public interest because the proposed development will support business success and provide commercial services to the surrounding residents, while improving road interconnectivity that will provide additional access for nearby residents. Conditions: 1. The improvements required as part of the approved Traffic Impact Analysis must be completed in accordance with NCDOT's standards prior to issuance of a Certificate of Occupancy. 2. The two -way vehicular connection to Raintree Road, extending to Bump Along Road, must be included within a 30- foot -wide access easement that is dedicated for public use. 3. The portion of Bump Along Road adjoining the subject property must be dedicated for public use, either by dedicating an easement or right -of -way. 4. The development must include bicycle parking facilities consisting of at minimum four bicycle parking spaces. 5. Land uses of the proposed buildings shall be limited to those indicated on the site plan. In addition, indoor shooting ranges shall be prohibited. STAFF RECOMMENDATION Staff recommends approval of the application as stated in the Planning Board's action. Staff concurs with the Planning Board' s statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest, and with the recommended conditions. Z1 8 -02 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 14- 2 - 11 Page 11 of 11 �y Case: z 3y z Z 18 -02 Z a - TA�LISHEH �� 0 Neighboring Parcels (within 500 feet) Case Site C QP G,pgysl PAL 'V O Mc co -1' 4 AO F,P:a O qTF 20 v 1,000 Feet Site Address: 7800 block Market St Existing Zoning/Use: Proposed Zoning/Request: O &I/ (CZD) B -2/ Undeveloped Retail & Office Center G,L k Q � �Q�O 78 • / 7820 133 / 125 129• • 148 • \ / 124 , • 118 2�1 22?0 116 114 x112 • / 117 • •116 113 7957 • • Q, • Z 18 -02 !�r„ 109 ' 7961 7954 • j 282 7946, 7946 946 249 250 240 / • 31 1 232 /,N • -- Commissione \- 3 1_ Parcels within 500 Feet of Case Site 0,P 114 /`1 1> i _%. Addresses 130 AMBERLEIGH DR 7954 MARKET ST s 109 MENDENHALL DR 231 AMBERLEIGH DR R-'1 5 J� ' CZD B-2 �2 7824 PENCADE RD 135 AMBERLEIGH DR - A- 122 MENDENHALL DR 1 1 3 MENDENHALL DR N, 181 AMBERLEIGH DR 7946 MARKET ST 7910 MARKET ST 240 AMBERLEIGH DR r %, ro i 120 MENDENHALL DR 189 AMBERLEIGH DR 7890 MARKET ST 282 AMBERLEIGH DR Qr 124 MENDENHALL DR 117 BUMP ALONG RD �q 1�CUD 0 &I� 7847 RAINTREE RD 128 BUMP ALONG RD 7820 SANSBERRY CT 129 MENDENHALL DR CUD)B -2F. 232 AMBERLEIGH DR 7812 HAZELTON CT ' \ s CODA -10,-`�qEF�� \� B-2 ' uj 115 AMBERLEIGH DR 7957 MARKET ST 7858 RAINTREE RD 7819 SANSBERRY CT —y.CZD B -1 IL:, 118 BUMP ALONG RD 7946 MARKET ST 114 /`1 1> i _%. Addresses 130 AMBERLEIGH DR 7954 MARKET ST 109 MENDENHALL DR 231 AMBERLEIGH DR 7824 PENCADE RD 135 AMBERLEIGH DR 122 MENDENHALL DR 1 1 3 MENDENHALL DR y 181 AMBERLEIGH DR 7946 MARKET ST 7910 MARKET ST 240 AMBERLEIGH DR 120 MENDENHALL DR 189 AMBERLEIGH DR 7890 MARKET ST 282 AMBERLEIGH DR 124 MENDENHALL DR 117 BUMP ALONG RD 7847 RAINTREE RD 128 BUMP ALONG RD 7820 SANSBERRY CT 129 MENDENHALL DR 232 AMBERLEIGH DR 7812 HAZELTON CT _ 115 AMBERLEIGH DR 7957 MARKET ST 7858 RAINTREE RD 7819 SANSBERRY CT 118 BUMP ALONG RD 7946 MARKET ST 249 AMBERLEIGH DR 7971 MARKET ST 129 AMBERLEIGH DR 7827 SANSBERRY CT 7946 MARKET ST 7839 RAINTREE RD 7946 MARKET ST 125 MENDENHALL DR 7843 RAINTREE RD 133 MENDENHALL DR 7831 SANSBERRY CT 250 AMBERLEIGH DR 114 MENDENHALL DR 116 BUMP ALONG RD 7818 RAINTREE RD 199 AMBERLEIGH DR 114 MARSH OAKS DR 7820 PENCADE RD 182 AMBERLEIGH DR 121 AMBERLEIGH DR 7838 RAINTREE RD 113 BUMP ALONG RD 221 AMBERLEIGH DR 116 MENDENHALL DR 7946 MARKET ST 7888 MARKET ST 7961 MARKET ST 154 AMBERLEIGH DR 118 MENDENHALL DR 165 AMBERLEIGH DR 164 AMBERLEIGH DR 112 MENDENHALL DR 7825 SANSBERRY CT / GOONT �y Case: 3y z Z 18 -02 Z a �''Tqu�isHEO �� Sewer Collector Water Distribution Main I61 1,000 Site Address: 7800 block Market St R-1 5 G i Existing Zoning/Use: Proposed Zoning/Request: S O&l/ (CZD) B -2/ Undeveloped Retail & Office Center A FNpF� �Q Z 18 -02 ELF 1'7 "1 Nj_� F R -10 AX f:.. ,C6B= m �'C i Zoning Districts I\ �� S y S} � a�. -1 � EDZD = PD = R -20S I SC ❑ AR 1 -1 R -10 ❑ R -7 B -1 1 -2 R -15 RA B -2 ❑ 0&1 R -20 RFMU ® Indicates Conditional Use District (CUD) ® Indicates Conditional Zoning District (CZD) COD See Section 55.1 of the Zoning Ordinance Incorporated Areas 17:p SHOD OUNTY. oyti �y Case: Site Address: 3y z Z 18-02 7800 block Z a Market St i tsHC` '0 �vx GENERALS RESIDENTIAL �-q y. Commissi > April.21, 20 Existing Zoning/Use: Proposed Zoning/Request: O &I/ (CZD) B -2/ Undeveloped Retail & Office Center 0.� r Z 18 -02 r 44 \ y 40"� )MMUNITM "MIXED USE i7 T i to � y J URBAN MIXED USE. x 0 0 ca '� tl` 6,\ d� ")ai i Place Types ■ Commerce Zone Employment Center General Residential Urban Mixed Use Community Mixed Use Rural Residential Conservation 1 �y fs I \ff )MMUNITM "MIXED USE i7 T i to � y J URBAN MIXED USE. x 0 0 ca '� tl` 6,\ d� ")ai i Place Types ■ Commerce Zone Employment Center General Residential Urban Mixed Use Community Mixed Use Rural Residential Conservation APPLICANT MATERIALS Board of Commissioners - April 2, 2018 ITEM: 14- 6 - 1 NEW HANOVER COUNTY DEPARTMENT OF PLANNING & LAND USE 230 Government Center Drive, Suite 1 10 Wilmington, North Carolina Telephone (910) 798 -7165 FAX (910) 798 -7053 planningdevelopment.nhcg ov.com CONDITIONAL ZONING DISTRICT Application Applicant /Agent Information Property Owner(s) If different than Applicant /Agent Name Owner Name CINDEE WOLF YOSEF, INC. Company Owner Name 2 DESIGN SOLUTIONS KHALID SALEH - PRESIDENT Address Address PO BOX 7221 3811 COTTONWOOD DRIVE City, State, Zip City, State, Zip WILMINGTON, NC 28406 DURHAM, NC 27705 Phone Phone 910- 620 -2374 919- 599 -0301 Email Email CWOLF @LOBODEMAR.BIZ KSALEH3350 @AOL.COM Subect Property Information Address /Location 7957 MARKET STREET Parcel Identification Number(s) 316905.18.8602 Total Parcel(s) Acreage 1.783 AC. +/- Existing Zoning and Use(s) O & I / VACANT Future Land Use Classification COMMUNITY MIXED -USE Application Case Number Date/Ti a eceived: Received by: Zr� -o-z z zalF Ss Board of Commissioners CA 26 ?aQ�$ Page 3 of 7 ITEM: 14- 7 - o ti r ning District Application — Updated 5/2017 Proposed Zoning, Use(s), & Narrative Proposed Conditional Zoning District:_ B-2 _ Total Acreage of Proposed District:_ 1 .783 Only uses allowed by right in the corresponding General Use District are eligible for con side ration within a Conditional Zoning District. Please list the uses that will be allowed within the proposed Conditional Zoning District, the purpose of the district, and a project narrative (please provide additional pages if needed). The project proposes a 15,000 s.f. retail and office center. Although the proposed uses are limited to those permitted in a B -1 district, the rezoning tract does not meet the minimum area for a B -1 district. Since there is already B -2 across the road, that is the only designation to meet the project goal. Either district is intended to provide convenient shopping facilities for necessity goods and services. A traffic Impact Analysis has been completed. Recommended improvements will mitigate the additional trip generation, of which close to 40% are pass -by vehicles already on the adjacent roadway. A vehicular and pedestrian connection will be made to the stubbed Raintree Road, providing a culvert to facilitate a currently blocked drainage pattern. Buffer, streetyard, interior parking area and foundation landscaping will screen views, mitigate noise and add to the visual appeal of the project. Proposed Condition(s) Within a Conditional Zoning District, additional conditions and requirements which represent greater restrictions on the development and use of the property than the corresponding General Use District regulations may be added. These conditions may assist in mitigating the impacts the proposed development may have on the surrounding community. Please list any conditions proposed to be placed on the Conditional Zoning District below. Staff, the Planning Board, and Board of Commissioners may propose additional conditions during the review process. Reference the attached plan for site layout. A limited list of proposed uses are offered as a condition of approval: Eating & Drinking Places / General Merchandise Stores / Miscellaneous Retail / Banks, Credit Agencies, Savings & Loans / Barber & Beauty Shops / Business Services including Printing / Dry Cleaning & Laundry / Indoor Recreation / Personal Services / Offices for Private Business & Professional Activities. Board of Commissioners - April 2, 2018 Page 4 of 7 ITEM: 14- 7 - conditional Zoning District Application — Updated 5/2017 Traffic Impact Please provide the estimated number of trips generated forth e proposed use based off the most recent version of the Institute of Transportation Engineers (IT E) Trip Generation Manual. AT raffic Impact Analysis (TIA) must be completed for all proposed developments that generate more than 100 peak hour trips, and the TIA must be included with this application. ITE Land Use: Office (710) / Shopping Cntr (820) / Fast Food Rest w/ Drive -thru (934) / High- Turnover Rest (932) Trip Generation Use and Variable (gross floor area, dwelling units, etc.): _15,000 s.f. GFA AM Peak Hour Trips: 134 PM Peak Hour Trips: 264 CONSIDERATION OF A CONDITIONAL ZONING DISTRICT The Conditional Zoning District procedure is established to address situations where a particular land use would be consistent with the New Hanover County Land Use Plan and the Zoning Ordinance objective and where only a specific use or uses is proposed. The procedure is intended primarily for use with transitions between zoning districts of very dissimilar character where a particular use or uses, with restrictive conditions to safeguard adjacent land uses, can create a more orderly transition benefiting all affected parties and the community -at- large. The applicant must explain, with reference to attached plans (where applicable), how the proposed Conditional Use Zoning District meets the following criteria. 1. How would the requested change be consistent with the County's policies for growth and development? (For example: the Comprehensive Plan and applicable small area plans) The goals for a vibrant economy encourage continued efforts to attract and retain businesses. The property is along a busy commercial thoroughfare. The proposed use is infill development along a major highway corridor, near residential communities. The project maximizes land use efficiency by locating where services are needed. 2. How would the requested Conditional Zoning District be consistent with the property's classification on the Future Land Use Map located within the Comprehensive Plan? The site is identified in the Community Mixed -use place -type which focuses on small - scale, compact, mixed use development patterns that serve all modes of travel and act as an attractor for residents and visitors. 3. What significant neighborhood changes have occurred to make the original zoning inappropriate, or how is the land involved unsuitable for the uses permitted under the existing zoning? Successful development of the tract in the existing Office & Institutional district is limited by the permitted uses. The proposed conditional district plan still limits uses, but effectively adds miscellaneous retail and _ services that are appropriate along a business corridor. Board of Commissioners - April 2, 2018 Page 5 of 7 ITEM: 14- 7 - conditional Zoning District Application — Updated 5/2017 APPLICATION REQUIREMENTS Staff will use the following checklist to determine the completeness of your application. Please verify all of the listed items are included and confirm by initialing under "Applicant Initial ". If an item is not applicable, mark as "NIA'. Applications must be complete in order to process for further review. Required Information Applicant Staff initial initial 1 Complete Conditional Zoning District application. CAW i� 5 2 Application fee — ($600 for 5 acres or less, $700 for more than 5 acres. An CAWS additional $300 fee must be provided for applications requiring TRC review). 3 Community meeting written summary. CAW �7 4 Traffic impact analysis (for uses that generate more than 100 peak hour trips). CAW 17 S 5 Legal description (by metes and bounds) or recorded survey Map Book and Page CAW reference of the property requested for rezoning. 6 Site Plan including the following elements: • Tract boundaries and total area, location of adjoining parcels and roads. • Proposed use of land, structures and other improvements. For residential uses, this shall include number, height and type of units and area to be occupied by each structure and /or subdivided boundaries. For non- residential uses, this shall include approximate square footage and height of each structure, an outline of the area it will occupy and the specific purpose for which it will be used. • Development schedule including proposed phasing. • Traffic and Parking Plan to include a statement of impact concerning local traffic near the tract, proposed right -of -way dedication, plans for access to and from the tract, location, width and right -of -way for internal streets and location, arrangement and access provision for parking areas.js CAW • All existing and proposed easements, reservations, required setbacks, rights -of -way, buffering and signage. • The one hundred (100) year floodplain line, if applicable. • Location and sizing of trees required to be protected under Section 62 of the Zoning Ordinance. • Any additional conditions and requirements, which represent greater restrictions on development and use of the tract than the corresponding General Use District regulations or other limitations on land which may be regulated by State law or Local Ordinance. • Any other information that will facilitate review of the proposed change Ref. Article VII, as applicable). 7 1 hard copy of ALL documents AND 8 hard copies of the site plan. Additional hard CAW 95 copies may be required by staff depending on the size of the document site plan. 8 1 PDF digital copy of ALL documents AND plans. CAW 8� Page 6 of 7 Board of Commissioners - CWdi441Aning District Application — Updated 5/2017 ITEM: 14- 7 - 4 ACKNOWLEDGEMENT AND SIGNATURES By my signature below, I understand and accept all of the conditions, limitations and obligations of the Conditionol Zoning District zoning for which is being applied. I understand that the existing official zoning map is presumed to be correct. I understand that i have the burden of proving why this requested change is in the public interest. I certify that this application is complete and that all information presented in this application is accurate to the best of my knowledge, information, and belief. If applicable, I also appoint the applicant /agent as listed on this application to represent me and make decisions on my behalf regarding this application during the review process. The applicant /agent is hereby authorized on my behalf to: 1. Submit an application including all required supplemental information and materials; 2. Appear at public hearings to give representation and commitments; and 3. Act on my behalf without limitations with regard to any and all things directly or indirectly connected with or arising out of this application. KHALID SALEH - PRESIDENT Si a P petty bwner(s} Print Name(s) — �,N.,� \AV �_ Signatur of Applicant /Age t CYNTHIA WOLF - APPLIANT /' AGENT Print Name NOTE: Form must be signed by the owner(s). of record. If there are multiple property owners a signature is required for each owner of record. If an applicant requests delay of consideration from the Planning Board or Board of County Commissioners before notice has been sent to the newspaper (approximately 2 -3 weeks before the hearing), the item will be colendared for the next meeting and no fee will be required. If delay is requested after notice has been sent to the newspaper, the Board wit act on the request at the scheduled meeting and are under no obligation to grant the continuance. If the continuance is granted, a fee in accordance with the adopted fee schedule as published on the New Hanover County Planning websbe will be required. A < 2 y Page 7 of 7 Board of Commissioners - ApfipPdF6yt'631 Zoning District Application — Updated 5/2017 ITEM: 14- 7 - 5 Legal Description for Conditional District Rezoning of 7957 Market Street Beginning at a point in the northwestern boundary of Market Street (U.S. Hwy. 17), a 100' public right -of -way; said point being at the intersection of the southwestern boundary of Bump Along Road, a variable width private access easement; said point also being shown as the westernmost corner of "Tract A" on a plat recorded in the New Hanover County Registry in Map Book 63, at Page 16; and running thence from the point of beginning: South 45 045'00" West, 274.73 feet to a point; thence North 52 052'34" West, 249.32 feet to a point; thence North 52 056'26" West, 30.35 feet to a point; thence North 52 052'11" West, 9.95 feet to a point; thence North 45 055'07" East, 113.97 feet to a point; thence North 53 029'38" East, 178.56 feet to a point; thence South 53 027'50" East, 22.00 feet to a point; thence South 46 036'00" East, 132.79 feet to a point; thence South 53 055'16" East, 109.09 feet to the point and place of beginning, containing 77,667 square feet, or 1.783 acres, more or less. Board of Commissioners - April 2, 2018 ITEM: 14- 7 - 7 REPORT OF COMMUNITY MEETING REQUIRED BY NEW HANOVER COUNTY ZONING ORIDINANCE FOR CONDITIONAL DISTRICT REZONINGS Location: 7957 Market Street Proposed Zoning: O & I to (CZD) B -2 The undersigned hereby certifies that written notice of a community meeting on the above zoning application was given to the adjacent property owners set forth on the attached list by first class mail, and provided to the Planning Department for notice of the Sunshine List on January 18, 2018 . A copy of the written notice is also attached. The meeting was held at the following time and place: Tuesday, January 30, 2018; 6:00 a.m.: NHCo NE Librarv. Pine Room, 1241 Military Cutoff Rd. The persons in attendance at the meeting were: Reference attached sign -in List The following issues were discussed at the meeting: A brief synopsis was given of the proposed development and of the conditional district rezoning process. Primary topics of conversation were proposed uses and traffic circulation. It was explained that a Traffic Impact Analysis has been prepared and improvements would be made to mitigate the additional trip generation. As a result of the meeting, the following changes were made to the rezoning petition: None Date: January 31, 2018 Applicant: Design Solutions By: Cindee Wolf Board ot Uorrimissioners - April ITEM: 14- 7 - 8 Community Information Meeting Bailey Shoppes on Market Tuesday, January 30, 2018 Name Address Email (Optional) 0 N C—,, RUOyq �-7i' _ A!2 ' ' 'm— Alr - 4e Sa✓r l ? i f T j 4,'�e,6oq ea-byo k v� h .carte► Board of Commissioners - April 2, 2018 ITEM: 14- 7 - 9 00 0 C) 0 0 c 0, oo� 0 0 C) i, -C 0 0 4b U OWN1 OWNER_STR OWN-CITY-ST PHYS_ADDR 4 BEA LLC 8115 MARKET ST SUITE 204 WILMINGTON NC 28411 113 MENDENHALL DR 4 BEA LLC 8115 MARKET ST SUITE 204 WILMINGTON NC 28411 109 MENDENHALL DR ALABASTER MICHAEL G ETAL 113 BUMP ALONG RD WILMINGTON NC 28405 113 BUMP ALONG RD ALDI LLC 1985 OLD UNION CHURCH RD SALISBURY NC 28146 7954 MARKET ST ALEXANDER CHARLES H HRS 7823 PENCADE RD WILMINGTON NC 28405 7823 PENCADE RD ALLEN RICHARD R PO BOX 1867 FAYETTEVILLE NC 28302 7815 RAINTREE RD AMATO JEFFERY L 6305 GLADWALL CT WILMINGTON NC 28403 7812 PENCADE RD AMBERLEIGH SHORES LLC 900 BROOKSTONE CENTRE PKY COLUMBUS GA 31904 182 AMBERLEIGH DR BOWMAN REX ETAL 125 MENDENHALL DR WILMINGTON NC 28405 125 MENDENHALL DR BRINKER STEPHEN A PATRICIA G 205 MENDENHALL DR WILMINGTON NC 28411 205 MENDENHALL DR BROUSSEAU RAYMOND E 201 MENDENHALL DR WILMINGTON NC 28411 201 MENDENHALL DR CASSEL RACHAEL E KEVIN W 7820 SANSBERRY CT WILMINGTON NC 28411 7820 SANSBERRY CT CORNING FEDERAL CREDIT UNION 1 CREDIT UNION PLZ PO BOX 1450 CORNING NY 14830 7961 MARKET ST CROMARTIE CHEVALIER V KELLY A 7839 RAINTREE RD WILMINGTON NC 28411 7839 RAINTREE RD EDGE CABINET COMPANY INC PO BOX 1379 CLINTON NC 28329 7843 RAINTREE RD EVANS ZACHARY B 136 MENDENHALL DR WILMINGTON NC 28411 136 MENDENHALL DR FAZARRI ANDREW JAN 7831 SANSBERRY CT WILMINGTON NC 28411 7831 SANSBERRY CT FLEURIET JACOB G HEATHER J 7820 PENCADE RD WILMINGTON NC 28411 7820 PENCADE RD FURR JAMES S BARBARA W 537 UPLAND DR WILMINGTON NC 28411 7946 MARKET ST GEORGE RONALD E 7812 HAZELTON CT WILMINGTON NC 28411 7812 HAZELTON CT GRATHWOL PROP HOLDINGS LLC ETAL PO BOX 1490 WRIGHTSVILLE BEACH NC 28480 7819 SANSBERRY CT GRATHWOL PROP HOLDINGS LLC ETAL PO BOX 1490 WRIGHTSVILLE BEACH N 28480 7847 RAINTREE RD GRATHWOL PROP HOLDINGS LLC ETAL PO BOX 1490 WRIGHTSVILLE BEACH NC 28480 7818 RAINTREE RD GRATHWOL PROP HOLDINGS LLC PO BOX 1490 WRIGHTSVILLE BEACH NC 28480 7814 RAINTREE RD GRATHWOL PROP HOLDINGS LLC ETAL PO BOX 1490 WRIGHTSVILLE BEACH NC 28480 7838 RAINTREE RD HERREN SAMUEL J DELWOOD W 7825 SANSBERRY CT WILMINGTON NC 28411 7825 SANSBERRY CT HOLMES MARK R 7827 SANSBERRY CT DR WILMINGTON NC 28411 7827 SANSBERRY CT HS PROPERTIES III LLC 500 WESTOVER DR #10766 SANFORD NC 27330 112 MENDENHALL DR HS PROPERTIES III LLC 500 WESTOVER DR #10766 SANFORD NC 27330 112 MENDENHALL DR HS PROPERTIES III LLC 500 WESTOVER DR #10766 SANFORD NC 27330 112 MENDENHALL DR HS PROPERTIES III LLC 500 WESTOVER DR #10766 SANFORD NC 27330 112 MENDENHALL DR HS PROPERTIES III LLC 500 WESTOVER DR #10766 SANFORD NC 27330 112 MENDENHALL DR HS PROPERTIES III LLC 500 WESTOVER DR #10766 SANFORD NC 27330 112 MENDENHALL DR HS PROPERTIES III LLC 500 WESTOVER DR #10766 SANFORD NC 27330 112 MENDENHALL DR JACKSON CAMERON R 118 BUMP ALONG RD WILMINGTON NC 28411 118 BUMP ALONG RD KLUKAS RICHARD K 116 BUMP ALONG RD WILMINGTON NC 28411 128 BUMP ALONG RD LIBERTY BAPTIST CHURCH OF WILM INC 7957 MARKET ST WILMINGTON NC 28405 7957 MARKET ST LIVE OAK DEVELOPMENT LLC 1730 SCOTTS HILL LOOP RD WILMINGTON NC 28411 7971 MARKET ST MCCALL ROBERT DENNIS JR LINDA FAYE 138 BUMP ALONG ROAD WILMINGTON NC 28411 138 BUMP ALONG RD MENARD IRA B TRACY DIANE P 124 MENDENHALL DR WILMINGTON NC 28411 124 MENDENHALL DR MENKE MICHAEL R 133 MENDENHALL DR WILMINGTON NC 28411 133 MENDENHALL DR NEW HANOVER COUNTY 230 GOVERNMENT CENTER DR WILMINGTON NC 28403 7858 RAINTREE RD PARRAGA HEATHER L 117 BUMP ALONG RD WILMINGTON NC 28411 116 BUMP ALONG RD REMY LLC 7731 MARYMOUNT DR WILMINGTON NC 28411 7890 MARKET ST SAKASH THOMAS E 7824 PENCADE RD WILMINGTON NC 28405 7828 PENCADE RD SAKASH THOMAS EDWARD 7824 PENCADE RD WILMINGTON NC 28405 7824 PENCADE RD SANTABALLA ELENA V MARK MARCUM 6007 WARING AVE LOS ANGELES CA 90038 129 MENDENHALL DR SMITH WARREN D AMELIA S 137 MENDENHALL DR WILMINGTON NC 28411 137 MENDENHALL DR SPENGLER RORRIE A ETAL 7811 RAINTREE RD WILMINGTON NC 28405 7811 RAINTREE RD STONE JOHN TRAVIS 322 GASKINS LN WILMINGTON NC 28411 130 BEAWOOD RD STROUPE STEPHANIE D 7816 PENCADE RD WILMINGTON NC 28405 7816 PENCADE RD THOMAS DUANE CATHERINE 209 MENDENHALL DR WILMINGTON NC 28411 209 MENDENHALL DR WQGOODMAN PROPERTIES LLC 118 AUGUSTA PL HIGH POINT NC 27265 7888 MARKET ST YOSEF INC 3811 COTTONWOOD DR DURHAM NC 27705 7957 MARKET ST YOSEF INC 3811 COTTONWOOD DR DURHAM NC 27705 7957 MARKET ST Board of Commissioners - April 2, 2018 ITEM: 14- 7 - 11 Desigv� Soiutior�s Transmittal January 18, 2018 To: Adjacent Property Owners From: Cindee Wolf Re: Bailey Shoppes on Market A developer is interested in creating a small retail & office complex at the corner of Market Street and Bump along Road. These lots are within 500 feet of your property. This proposal would require a Conditional Zoning District approval from New Hanover County. A Conditional Zoning District allows particular uses to be established only in accordance with specific standards and conditions pertaining to each individual development project. Essentially, this means that only that use, structures and layout of an approved proposal can be developed. An exhibit of the plan layout and surrounding area is attached. The County requires that the developer hold a meeting for all property owners within 500 feet of the tract boundary, and any and all other interested parties. This provides neighbors with an opportunity for explanation of the proposal and for questions to be answered concerning project improvements, benefits and impacts. A meeting will be held on Tuesday, January 30th, in the Pine Room of the New Hanover County NE Library (access through the main library), 1241 Military Cutoff Road., 6:00 p.m. If you cannot attend, you are also welcome to contact me at telephone # 620 -2374, or email cwolf @lobodemar.biz with comments and /or questions. We appreciate your interest in the project and look forward to being a good neighbor and an asset to the community. P.O. Box 7221, WilKniKgtovt, NC 28406 * Telepkovte: 910 -62-0 -2374 * EKAoil: cwolf @lobodemar.biz Board of Commissioners - April 2, 2018 ITEM: 14- 7 - 12 :r a 4 A 1 A 67 �� ■ IL d- •rte I -story / 3,600 5.f. Office i i 1 -i— 1 �. it r �p�joy �9 wl 7.1 2 -Story / 25,000 5.f. Retail * Office �s sYr P y l ' 1fl PROPOSED SITE PLAN Board of Commissioners - April 2, 2018 ITEM: 14- 8 - 1 �``iQWiuubp 41 �d N 4 = T �� EEEE v Ej �hA 6/c / t v _ • irt—O oy w 11 ti 1 . ^� c \ � i f oa N., za Rw \ \ �D"n�Ta �w� Cb o / a N N Z 000 Board of Commissioners - April 2, 2018 ITEM: 14- 9 - 1 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 DEPARMVI NR Planning PRESE'11WS): Ben Andrea, Current Planning & Zoning Supervisor (Planning Board Rep: Chairman Ernest Olds) CONI'ACT(S): Ben Andrea, Current Planning & Zoning Supervisor SUBJECT: Public Hearing Rezoning Request (Z18 -03) — Request by Design Solutions, on Behalf of the Property Owner, 4361 Blue Clay Road Property, LLC., to Rezone 2.4 Acres of Land Located at 4361 Blue Clay Road from R -15, Residential District, to (CZD) B -1, Conditional Business District, in Order to Develop a Convenience Food Store with Fuel Pumps 1:1:710 Ol.Mllul05 M.aii Design Solutions, on behalf of the property owner, 4361 Blue Clay Road Property, LLC., is requesting to rezone 2.4 acres of land located at 4361 Blue Clay Road from R -15, Residential District, to (CZD) B -1, Conditional Business District, in order to develop a convenience food store with gas pumps. The property is at the intersection of N. College Road and Blue Clay Road. The application proposes to develop a 5,000 sq. ft. convenience store with fuel pumps and a stand -alone automated car wash. The traffic projected to be generated from the development exceeds the 100 peak hour trips threshold and a Traffic Impact Analysis was completed and approved by the WMPO and NCDOT on February 23, 2018. Improvements are required to be made to the North College Road and Blue Clay Road intersection as well as on North College Road adjacent to the site driveway and Blue Clay Road adjacent to the site driveway. The 2016 Comprehensive Land Use Plan classifies the subject property as Urban Mixed Use. This Place Type promotes development of a mix of residential, office, and retail uses at higher densities. Types of uses encouraged include office, retail, mixed use, small recreation, commercial, institutional, single - family, and multi - family residential. The property is also within a targeted growth node. Growth nodes are intended to be focus areas of development, encouraging high- density developments that promote pedestrian activity and alternative transportation options. The growth nodes pertaining to the Future Land Use Map are individualized focus areas within the unincorporated county that have seen and/or are seeing exponential growth. Staff concludes that the proposed convenience store and gas station is generally CONSISTENT with the Urban Mixed Use place type. It provides a basic convenience need for nearby residents and visitors to the node's destinations. The Planning Board considered this application at their March 1, 2018 meeting. At the meeting, no one from the public spoke in favor of, or in opposition to the application. The Board recommended approval (4 -0) of the application, finding that it is: 1. Consistent with the purposes and intent of the 2016 Comprehensive Plan because the proposed development provides a basic convenience need in a targeted growth node within an Urban Mixed Use Board of Commissioners - April 2, 2018 ITEM: 15 place type. 2. Reasonable and in the public interest because the proposal would locate consumer services in an area targeted for growth. The Planning Board did not recommend any conditions for the rezoning request, and no conditions are proposed by Staff. Intelligent Growth and Economic Development • Implement plans for land use, economic development, infrastructure and environmental programs • Understand and act on citizen needs Staff recommends approval of the application as stated in the Planning Board's action. Staff concurs with the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. ATTACIPOENIS: Z18 -03 Script Z18 -03 Staff Summary Z18 -03 Adjacent Properties Map Z18 -03 Zoning Map Z18 -03 Future Land Use Map Applicant Materials Cover Page Z18 -03 Application Package Proposed Site Plan Cover Page Z18 -03 Site Plan COUNTY MANAC S CONAWffS AND RECOND IHOATIONS: (only Manager) Recommend approval as recommended by the Planning Board and staff. CONMSSIONERS' ACTIONS: Approved as recommended by the Planning Board and staff 5 -0. Board of Commissioners - April 2, 2018 ITEM: 15 SCRIPT for Conditional Zoning District Application (Z18 -03) Request by Design Solutions, on behalf of the property owner, 4361 Blue Clay Road Property, I.I.C. to rezone 2.4 acres of land located at 4361 Blue Clay Road from R -15, Residential District, to (CZD) B -1, Conditional Business District, in order to develop a convenience food store with gas pumps. This is a public hearing. We will hear a presentation from staff. Then the applicant and any opponents will each be allowed 15 minutes for their presentation and additional 5 minutes for rebuttal. 2. Conduct Hearing, as follows: a. Staff presentation b. Applicant' s presentation (up to 15 minutes) c. Opponent's presentation (up to 15 minutes) d. Applicant's rebuttal (up to 5 minutes) e. Opponent's rebuttal (up to 5 minutes) 3. Close the public hearing 4. Board discussion 5. At this time, you may ask to either continue the application to a future meeting, or to proceed with this Board deciding whether to approve or deny the application. What do you wish to do? 6. Vote on the application. The motion should include a statement saying how the change is, or is not, consistent with the land use plan and why it is, or is not, reasonable and in the public interest. Staff Suggested Motion: Motion to approve, affirming the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest (with no conditions). Alternative Motion for Approval /Denial: Motion to [Approve /Deny], as the Board finds that this application is: 1. [Consistent /Not Consistent] with the purposes and intent of the 2016 Comprehensive Plan because (Describe elements of controlling land use plans and how the amendment is or is not consistentl. 2. [Reasonable /Not Reasonable] and in the public interest because (Briefly explain why. Factors may include public health and safety, character of the area and relationship of uses, applicable plans, or balancing benefits and detrimental. Conditions: [List any agreed upon conditions] STAFF SUMMARY OF Z18 -03 CONDITIONAL ZONING DISTRICT APPLICATION APPLICATION SUMMARY Case Number: Z18 -03 Request: Conditional B -1 Zoning District in order to develop a convenience store with gas pumps Applicant: Property Owner(s): Cindee Wolf of Design Solutions 4361 Blue Clay Road Property, LLC Location: Acreage: 4361 Blue Clay Road 2.36 PID: Comp Plan Place Type: R01819- 004 - 001 -000 Urban Mixed Use Existing Land Use: Proposed Land Use: Undeveloped Convenience Store with Gas Pumps Current Zoning: Proposed Zoning: R -15 (CZD) B -1 SURROUNDING AREA LAND USE ZONING North Single Family Attached Residential (CUD) R -10 East Single Family Detached Residential and Institutional R -15, 0&1 South Single Family Detached Residential R -15 West Single Family Detached Residential (Under Development) R -15 Zl 8 -03 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 15- 2 - 1 Page 1 of 10 ® r yf V • � r ,� � - .i y ' .y y des 1" ZONING HISTORY July 7, 1972 Initially zoned R -15 (Area 8A) COMMUNITY SERVICES Water /Sewer CFPUA water and sewer services are available Fire Protection New Hanover County Fire Services Schools Castle Hayne Elementary, Eaton Elementary, Holly Shelter Middle, and Laney High Schools Recreation North Regional Park CONSERVATION, HISTORIC, & ARCHAEOLOGICAL RESOURCES Conservation No known conservation resources Historic No known historic resources Archaeological No known archaeological resources Z18 -03 Staff Summary BOC 4.2.2018 Page 2 of 10 Board of Commissioners - April 2, 2018 ITEM: 15- 2 - 2 Proposed Site Plan • This application proposes to develop a 5,000 sq. ft. convenience store with fuel pumps and a stand -alone automated car wash. i I V y11 1 N �V V, a / h �m Conven�en�e. � p,Ga. d � ti- �'£`yr I r/ I A, 4 O s'y�c O , , Proposed Site Plan Z18 -03 Staff Summary BOC 4.2.2018 Page 3 of 10 Board of Commissioners - April 2, 2018 ITEM: 15- 2 - 3 TRANSPORTATION • Access would be provided to the subject property by a driveway on N. College Road and a driveway on Blue Clay Road. • A Traffic Impact Analysis (TIA) was conducted for the proposed development and was approved by WMPO and NCDOT on February 23, 2018. Below is information taken from the analysis. The TIA can be found online at the County's Development Activity Page: http://pIanninqdevelopment.nhcqov.com/deveIol2ment-activityz Trip Generation LAND USE (ITE Code) INTENSITY AM PEAK PM PEAK Convenience Market with Gasoline Pumps (853) 5,000 sq. ft. gross floor area 205 255 Pass -By Trips: (63010 AM, 66% PM) 130 168 • The proposed development is expected to generate 4,300 trips during the course of a 24- hour weekday period. During the AM peak hour, 205 trips are estimated to be generated, with 130 of those as pass -by trips. During the PM peak hour, 255 trips are estimated to be generated, with 168 of those as pass -by trips. Pass -by trips are made by the traffic already using the adjacent roadway, entering the site as an intermediate stop on their way to another destination. Level of Service Analysis • The Level of Service analysis conclusions for the signalized intersection of N. College Road and Blue Clay Road were taken from the Traffic Impact Analysis for the project. North College Road and Blue Clay Road Scenario Overall LOS MN ;, Existing C 2018 Future No Build D 2018 Future Build D Existing C 2018 Future No Build D 2018 Future Build D Required Improvements The following improvements are required to be made to the adjacent roadway network in order to accommodate the proposed development: • North College Road and Blue Clay Road o Modify the signal timing. Z18 -03 Staff Summary BOC 4.2.2018 Page 4 of 10 Board of Commissioners - April 2, 2018 ITEM: 15- 2 - 4 • Extend the existing eastbound turn lane to provide 150' of storage and appropriate deceleration and taper. • Restripe the northbound approach between the existing painted island to provide a two -way left -turn lane. • Extend the existing southbound turn lane to provide 150' of storage and appropriate deceleration and taper. • North College road and Site Drive 1 • Provide site access via a right in/right -out intersection with one ingress lane and one egress lane. • Provide stop control for Site Drive. • Provide an exclusive southbound right -turn lane on North College Road with 25' of storage and appropriate taper. • Blue Clay Road and Site Drive 2 • Provide site access via a full movement intersection with one ingress lane and one egress lane. • Provide stop control for Site Drive. • Provide an exclusive westbound right -turn lane on Blue Clay Road with 50' of storage and appropriate taper. Notable TIA Improvements Right -in /right out access with right turn lane on c N. College Drive SFq OFV z1 s -03 z 0 �P O Right -turn lane ��ENEtitiN w on Blue Clay Road �.Py C C, �O PAS S - Nearby Planned Transportation Improvements and Traffic Impact Analyses Regional Transportation Plans: • NCDOT Project 1 -5357 o Pavement rehabilitation on 1 -40 from mile marker 408.6 in Pender County to end of I- 40 at mile marker 420. The project is funded and underway. • NCDOT Project 1 -5760 Z18 -03 Staff Summary BOC 4.2.2018 Page 5 of 10 Board of Commissioners - April 2, 2018 ITEM: 15- 2 - 5 o Pavement rehabilitation on 1 -140 from 1 -40 to US 421. The project is funded and underway. • The NHC/City of Wilmington Greenway Plan recommends that a greenway be installed along N. College Road and bicycle lanes be installed along Blue Clay Road adjacent to the subject site. Traffic Impact Analyses � i Aroved pp Under Review I U I ` Under Draft _ 4 r sons Mill pproved Z 18 -03 Cape Landing TIA Approved ww Wave Bus Stop •� ■i' ■� STIP Project r ■ Miles wE 0 0.25 0.5 e ■ ?? 1 Mile Radius '. Sidbury Elementary - �K•` and Bus Storage "q 2 TIA Approved qn i - ■ l F x CFCC North Campus TIA Approved Greenway Plan Recommendations Bicycle Lane - Greenway Sharrow Zl 8 -03 Staff Summary BOC 4.2.2018 Page 6 of 10 Board of Commissioners - April 2, 2018 ITEM: 15- 2 - 6 Nearby Traffic Impact Analyses: Traffic Impact Analyses are completed in accordance with the WMPO and NCDOT standards. Approved analyses will expire if the proposed development is not completed by the build out date established within the TIA. Proposed Land Use /Intensity TIA Status Development • TIA Approved December 21, 1. Cape Landing . Subdivision 126 Single- family dwellings 2017 • 2021 Build Out Year The TIA required improvements be completed at the intersection of N. College Road and Blue Clay Road. The major improvement consisted of: • Extension of an eastbound right turn lane on Blue Clay Road, and restriping of existing lane on N. College Road. The improvements have not been completed at this time. Nearby Proposed Developments included within the TIA: • Cape Fear Community College North Campus Expansion Development Status: Phase I, consisting of 62 lots, has been constructed. Proposed Land Use /Intensity TIA Status Development 2. Sidbury Elementary • Elementary school • TIA approved December 16, and Bus Storage (temporary) and bus storage 2015 facility • 2017 Build Out Year The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of: • Installation of an eastbound left -turn lane on Sidbury Road at Old Dairy Farm Road • Installation of an eastbound left turn lane on Sidbury Road at the site access • Installation of a southbound left -turn lane along the school access drive. The improvements have been completed. Nearby Proposed Developments included within the TIA: • Blake Farms (Pender County) • Cape Fear Community College North Campus Expansion Development Status: Under Construction Z18 -03 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 15- 2 - 7 Page 7 of 10 Proposed Land Use /Intensity TIA Status Development • TIA approved February 26, 4. Parsons Mill • 354 single - family dwellings 2014 • 2018 Build Out Year The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of: • Installation of left -turn lane on northbound N. College Road to the site access • Installation of right -turn lane on southbound N. College Road to the site access • Installation of a right -turn lane on eastbound Parmele Road to N. College Road The improvements have not been completed at this time. Nearby Proposed Developments included within the TIA: • None Development Status: Pending ENVIRONMENTAL • The property lies within the AE Special Flood Hazard Area, with a Base Flood Elevation (BFE) of 30.1'. A small portion of the north end of the property lies within the floodway for Pumpkin Creek; this area is proposed to remain undeveloped. The preliminary revised FIRM covering the site shows that the site will remain in an AE Special Flood Hazard Area with the same BFE of 30.1'. Z18 -03 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 15- 2 - 8 Page 8 of 10 • 733,000 square feet of buildings, an athletic field and 3. Cape Fear an increase in student • TIA approved October 10, Community population from 2,846 2013 College — North students to 4,268. • Phase 1: 2015 Build Out Campus o Phase I: Two buildings Year, Full Build Out: 2033 totaling 138,000 square feet. The TIA required improvements to be made at certain intersections in the area. The major improvements consisted of: • Installation of multiple turn lanes on Sidbury Road at two of the three access points. Per NCDOT, the improvements required at this time have been installed in accordance with their standards. Nearby Proposed Developments included within the TIA: • Exton Park (1 14 townhome development) • Parsons Mills (354 unit residential subdivision) Development Status: Phase I has been constructed. Proposed Land Use /Intensity TIA Status Development • TIA approved February 26, 4. Parsons Mill • 354 single - family dwellings 2014 • 2018 Build Out Year The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of: • Installation of left -turn lane on northbound N. College Road to the site access • Installation of right -turn lane on southbound N. College Road to the site access • Installation of a right -turn lane on eastbound Parmele Road to N. College Road The improvements have not been completed at this time. Nearby Proposed Developments included within the TIA: • None Development Status: Pending ENVIRONMENTAL • The property lies within the AE Special Flood Hazard Area, with a Base Flood Elevation (BFE) of 30.1'. A small portion of the north end of the property lies within the floodway for Pumpkin Creek; this area is proposed to remain undeveloped. The preliminary revised FIRM covering the site shows that the site will remain in an AE Special Flood Hazard Area with the same BFE of 30.1'. Z18 -03 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 15- 2 - 8 Page 8 of 10 • Some wetlands exist on the western edge of the property; no wetland impacts are proposed with the development. • Areas on the western edge of the property contain the conservation resource Pocosin; these areas are proposed to be undeveloped and are buffered as required by the Zoning Ordinance. • The subject property is within the Prince Georges Creek (C; Sw) watershed. • Soils on the property consist of Wrightsboro fine sandy loam and Johnston soils. 2016 COMPREHENSIVE LAND USE PLAN I The New Hanover County Future Land Use Map provides a general representation of the vision for New Hanover County's future land use, as designated by place types describing the character and function of the different types of development that make up the community. Specific goals of the Comprehensive Plan are designated to be promoted in each place type, and other goals may be relevant for particular properties. Future Land Use Map Place Type Urban Mixed Use (also within a Growth Node) Promotes development of a mix of residential, office, and retail uses at Place Type higher densities. Types of uses encouraged include office, retail, mixed use, Description small recreation, commercial, institutional, single - family, and multi - family residential. Urban Mixed Use areas, especially the three designated growth nodes, are intended to provide a mixture of commercial services and higher density housing at more urban scales. Automobile- oriented services, such as the proposed convenience store and gas station, are not specifically addressed Analysis in the recommendations for this place type. However, locating this basic convenience need at a major intersection in a transitional area between the Cape Fear Community College North Campus and existing residential areas will assist in the ultimate functionality of this growth node for nearby residents and visitors to the node's destinations. Z18 -03 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 15- 2 - 9 Page 9 of 10 Consistency The proposed convenience store and gas station is generally CONSISTENT with the Urban Mixed Use place type. It provides a basic convenience need Recommendation for nearby residents and visitors to the node's destinations. PLANNING BOARD ACTION The Planning Board considered this application at their March 1, 2018 meeting. At the meeting, no one from the public spoke in favor of, or in opposition to the application. The Planning Board briefly discussed the transportation network improvements that are required of the project. The Board recommended approval (4 -0) of the application, finding that it is: 1. Consistent with the purposes and intent of the 2016 Comprehensive Plan because the proposed development provides a basic convenience need in a targeted growth node within an Urban Mixed Use place type. 2. Reasonable and in the public interest because the proposal would locate consumer services in an area targeted for growth. The Planning Board did not recommend any conditions for the rezoning request, and no conditions are proposed by Staff. STAFF RECOMMENDATION Staff recommends approval of the application as stated in the Planning Board's action. Staff concurs with the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. Z18 -03 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 15- 2 - 10 Page 10 of 10 GOONT Case: Site Address: Existing Zoning/Use: Proposed Zoning/Request: o z A 3y z Z18 -03 4300 block R -15/ (CZD) B -1/ Z a Blue Clay Rd Undeveloped Convenience Store Ns Oo 0 Neighboring Parcels <v (within 500 feet) 4811> , • 4702 m MCase Site Z 1,500 Feet of 4321 • Z 18 -03 4251 A \ 4241 6y2y\ 4320 p LU LL, 1Q +_ �a �~— iy O �V)- O � 0 4 2 —12 • • 4361 ))X 4360 3833 • 382 31 • 3821 cp 143 - 1 I Parcels within 500 Feet of Case Site 5023 Q 500 • 5021 SFq 5022 I Z Z i GON 0. 0?: 1 =140 —W TIVERTON-WAY— I CODDINGTON-LP 3119 1 1 1 1 \ /3115 • 31 Addresses 3133 • • 3127 313513131 • 4320 BLUE CLAY RD 3131 EDUCATION LP • 4321 BLUE CLAY RD 3133 EDUCATION LP 4360 BLUE CLAY RD 3135 EDUCATION LP 4361 BLUE CLAY RD 3360 EDUCATION LP 4401 BLUE CLAY RD 3381 EDUCATION LP 4405 BLUE CLAY RD 3400 EDUCATION LP 4409 BLUE CLAY RD 3440 EDUCATION LP 4413 BLUE CLAY RD 3460 EDUCATION LP 4417 BLUE CLAY RD 4702 EXTON PARK LP 4500 BLUE CLAY RD 4811 EXTON PARK LP 3801 COLLEGE RD N 12 LONGVIEW DR 3821 COLLEGE RD N 16 LONGVIEW DR 3824 COLLEGE RD N 4241 SALTWORKS LN 3825 COLLEGE RD N 4245 SALTWORKS LN 3829 COLLEGE RD N 4249 SALTWORKS LN 3832 COLLEGE RD N 4251 SALTWORKS LN 3833 COLLEGE RD N 5021 SEA DEVIL BLV 3900 COLLEGE RD N 5022 SEA DEVIL BLV 3115 EDUCATION LP 5023 SEA DEVIL BLV 3119 EDUCATION LP 3762 STORMY GALE PL 3123 EDUCATION LP 3721 WORTHDALE DR 3127 EDUCATION LP 3829 WORTHDALE DR .- sVV f +�}rr � s Case: Site Address: Existing Zoning/Use: Proposed Zoning/Request: X yZ a2 Z 18-03 4300 block R -1 5/ (CZD) B-1/ Blue Clay Rd Undeveloped Convenience Store '' �j' >� "° w a t a - r 4 D •. .,. R Y. • w . t p. i +� • : i:. v , 3. (( V U B IMIXED, U SE 7, T P 'J 1 M1ar EMPLOYMENT CENTER Z 11 8 -03 Nk1, '4 'COMMUNITY MIXED USE . N r y `1 v s i } y. yy : .s r i Place Types Commerce Zone Employment Center General Residential m,� %�l °. 1 _ ■ Urban Mixed Use . . Community Mixed Use r, pN CODDINGTON LPG b ; Rural Residential 1 500 Feet Conservation Board of Commissioners - A it 2, 2018 _. ITEM: 15- 5 - 1 a APPLICANT MATERIALS Board of Commissioners - April 2, 2018 ITEM: 15- 6 - 1 NEW HANOVER COUNTY DEPARTMENT OF PLANNING & LAND USE 230 Government Center Drive, Suite 110 Wilmington, North Carolina Telephone (910) 798 -7165 FAX (910) 798 -7053 pla nningdevelo pment.n hcg ov.c o m CONDITIONAL ZONING DISTRICT Application Applicant /Agent Information Property Owners) If different than Applicant /Agent Name Owner Name CINDEE WOLF 4361 BLUE CLAY ROAD PROPERTY, L.L.C. Company Owner Name 2 DESIGN SOLUTIONS FULYA EVREN -BAYAT - MEMBER /MANAGER Address Address PO BOX 7221 5413 GEROME PLACE City, State, Zip City, State, Zip WILMINGTON, NC 28406 WILMINGTON, NC 28412 Phone Phone 910 -620 -2374 631 -889 -9542 Email Email CWOLF @LOBODEMAR.BIZ NYBAYAT @OUTLOOK.COM Subject Property Information Address /Location 4361 BLUE CLAY ROAD Parcel Identification Number(s) 3231 19.60.9318 Total Parcel(s) Acreage 2.36 AC. +/- Existing Zoning and Use(s) R -15 / VACANT Future Land Use Classification IURBAN MIXED -USE (AT A GROWTH NODE) Application Tracking InFormalion (Sraff Only) Case Number Date ime received: Received by: �v$" c7� `�{'ts tpL,� Page 3 of 7 Board of Commissioners C6Wdifldna3D18ning District Application — Updated 5/2017 ITEM: 15- 7 - 1 Proposed Zoning, Use(s), & Narrative Proposed Conditional Zoning District: B-1 Total Acreage of Proposed District: 2.36 Only uses allowed by right in the corresponding General Use District are eligible for consideration within a Conditional Zoning District. Please list the uses that will be allowed within the proposed Conditional Zoning District,the purpose of the district, and a project narrative (please provide additional pages if needed). The project proposes a 5000 s.f. convenience food store with fuel sales and an automated car wash. The B -1 district is to provide convenient shopping facilities primarily of necessity goods and services required to serve a neighborhood. Other than a very limited facility with a small store and uncovered pumps, the closest similar stations are at least 2.5 in either direction, to the south in the Murrayville area, and to the north in Castle Hayne. This location will be convenient in in proximity to the Cape Fear Community College North Campus. The entire area has been identified as a growth node of the County. These locations have the most opportunity to become service and housing hubs, but in order for this to happen, these areas will need to develop in creative ways. This particular hub is anchored by the Cape Fear Community college's North Campus. The recommendations for increased density of residential uses will then normally spur the associated growth of retail & office uses. Convenience store & fueling stations are often the first to occupy a undeveloped , but signalized intersection. Other services and commercial centers closely follow. Proposed Condition(s) Within a Conditional Zoning District, additional conditions and requirements which represent greater restrictions on the development and use of the property than the corresponding General Use District regulations may be added. These conditions may assist in mitigating the impacts the proposed development may have on the surrounding community. Please list any conditions proposed to be placed on the Conditional Zoning District below. Staff, the Planning Board, and Board of Commissioners may propose additional conditions during the review process. Reference the attached plan for site layout. A Traffic Impact Analysis has been completed. Recommended improvements will mitigate the additional trip generation, of which close to 65% are pass -by vehicles already on the adjacent roadways. The drainage ditch running along the rear boundary is being buffered with a conservation resource setback. Sidewalks are proposed along both frontages to address multi -modal circulation opportunities. Existing vegetation will be left undisturbed and supplemented as necessary to provide visual screening from future residential development planned for the adjacent tract. Streetyard, interior parking area and foundation plantings will add to the visual appeal of the project. Page 4 of 7 Board of Commissioners - Apr&2PO"al Zoning District Application — Updated 5/2017 ITEM: 15- 7 - 2 Traffic Impact Please provide the estimated number of trips generated for the proposed use(s) based off the most recent version of the Institute of Transportation Engineers (ITE) Trip Generation Manual. A Traffic Impact Analysis (TIA) mustbe completed for all proposed developments that generate more than 100 peak hour trips, and the TIA must be included with this application. ITE Land Use: Convenience Market with Gasoline Pumps Trip Generation Use and Variable (gross floor area, dwelling units, etc.): 5000 s.f. GFA AM Peak Hour Trips-_ 205 PM Peak Hour Trips: 255 CONSIDERATION OF A CONDITIONAL ZONING DISTRICT The Conditional Zoning District procedure is established to address situations where a particular land use would be consistentwith the New Hanover County Land Use Plan and the Zoning Ordinance objective and where only a specific use or uses is proposed. The procedure is intended primarily for use with transitions between zoning districts of very dissimilar character where a particular use or uses, with restrictive conditions to safeguard adjacent land uses, can create a more orderly transition benefiting all affected parties and the community -at- large. The applicant must explain, with reference to attached plans (where applicable), how the proposed Conditional Use Zoning District meets the following criteria. 1. How would the requested change be consistent with the County's policies for growth and development? (For example: the Comprehensive Plan and applicable small area plans) The goals for a vibrant economy encourage continued efforts to attract and retain businesses. The property is at the corner of two collector roads with a signalized intersection. The proposed use is infill development along a major highway corridor, near the Community Colleae_and in the proximity of several new residential communities. The project maximizes land use efficiency by locatins� where services are needed. 2. How would the requested Conditional Zoning District be consistent with the property's classification on the Future Land Use Map located within the Comprehensive Plan? The Urban Mixed —use place -type focuses on development patterns with higher densities. Having convenient services in proximity to those greater concentrations of users is important. A convenience store w / fueling _ _ p lia _p lace-type, especially g' ion at the intersection of Blue CIS stations :s an a ro r:ate use or this ace -t a es eciall given its location Road and N College Road. As a growth node, these services will be vital for meeting the area's needs. 3. What significant neighborhood changes have occurred to make the original zoning inappropriate, or how is the land involved unsuitable for the uses permitted under the existing zoning? The site Immediately_ alonthe busy N College Road traffic corridor may never have actually been �k attractive for 111n (t- ily residential uses, ut was previously considered= to be in a more rural section of the County.— Theaurrounding deve_lopr►�ent has most cert� changed that status. Residential development, has added or is adding several hundred new homes within a half -mile & denser development is imminent. Page 5of7 Board of Commissioners 4C6edttQpW1%nin9 District Application — Updated 5/2017 ITEM: 15- 7 - 3 APPLICATION REQUIREMENTS Staff will use the following checklist to determine the completeness of your application. Please verify all of the listed items are included and confirm by initialing under "Applicant Initial ". If an item is not applicable, mark as "N/A ". Applications must be complete in order to process for further review. Required Information ApPiicant Staff Initial initial 1 Complete Conditional Zoning District application. CAW 9-A 2 Application fee — ($600 for 5 acres or less, $700 for more than 5 acres. An CAW additional $300 fee must be provided for applications requiring TRC review). 3 Community meeting written summary. CAW '$q 4 Traffic impact analysis (for uses that generate more than 100 peak hour trips). CAW 'BA 5 Legal description (by metes and bounds) or recorded survey Map Book and Page CAW reference of the property requested for rezoning. 6 Site Plan including the following elements: • Tract boundaries and total area, location of adjoining parcels and roads. • Proposed use of land, structures and other improvements. For residential uses, this shall include number, height and type of units and area to be occupied by each structure and /or subdivided boundaries. For non- residential uses, this shall include approximate square footage and height of each structure, an outline of the area it will occupy and the specific purpose for which it will be used. • Development schedule including proposed phasing. • Traffic and Parking Plan to include a statement of impact concerning local traffic near the tract, proposed right -of -way dedication, plans for access to and from the tract, location, width and right -of -way for internal streets and location, arrangement and access provision for parking areas. CAW • All existing and proposed easements, reservations, required setbacks, rights -of -way, buffering and signage. • The one hundred (100) year floodplain line, if applicable. • Location and sizing of trees required to be protected under Section 62 of the Zoning Ordinance. • Any additional conditions and requirements, which represent greater restrictions on development and use of the tract than the corresponding General Use District regulations or other limitations on land which may be regulated by State law or Local Ordinance. • Any other information that will facilitate review of the proposed change Ref. Article VII as applicable). 7 1 hard copy of ALL documents AND 8 hard copies of the site plan. Additional hard CAW copies may be required by staff depending on the size of the document site plan. 8 1 PDF digital copy of ALL documents AND plans. CAW,_ Page 6 of 7 Board of Commissioners - CW9i?m41&,ing District Application — Updated 5/2017 ITEM: 15- 7 - 4 ACKNOWLEDGEMENT AND SIGNATURES By my signature below, I understand and accept all of the conditions, limitations and obligations of the Conditional Zoning District zoning for which is being applied. I understand that the existing official zoning map is presumed to be correct. I understand that I have the burden of proving why this requested change is in the public interest. I certify that this application is complete and that all information presented in this application is accurate to the best of my knowledge, information, and belief. If applicable, I also appoint the applicant /agent as listed on this application to represent me and make decisions on my behalf regarding this application during the review process. The applicant /agent is hereby authorized on my behalf to: 1. Submit an application including all required supplemental information and materials; 2. Appear at public hearings to give representation and commitments; and 3. Acton my behalf without limitations with regard to any and all things directly or indirectly connected with or arising out of this appli ion. FULYA EVREN -BAYAT - MEMBER / MANAGER Signature of Pr a Owners) Print Name(s) C CYNTHIA WOLF - APPLICANT / AGENT Signature 6f Applicant/Agent Print Name NOTE: Form must be signed by the owners) of record. If there are multiple property owners a signature is required for each owner of record. If an applicant requests delay of consideration from the Planning Board or Board of County Commissioners before notice has been sent to the newspaper (approximately 2 -3 weeks before the hearing), the item will be calendared for the next meeting and no fee will be required. If delay is requested after notice has been sent to the newspaper, the Board will act on the request at the scheduled meeting and are under no obligation to grant the continuance. If the continuance is granted, a fee in accordance with the adopted fee schedule as published on the New Hanover County Planning websthe will be required. :r r. v 7 '"w Page 7 of 7 Board of Commissioners C&A- ?n?Pigning District Application — Updated 5/2017 ITEM: 15- 7 - 5 081 Legal Description for Conditional District Rezoning of 4361 Blue Clay Road Beginning at a point at the northwestern intersection of the boundaries of Blue Clay Road (S.R. 1380), a 60' public right -of -way, and North College Road (N.C. Hwy. 132), a 200' public right -of- way; and running thence with the northern right -of -way of Blue Clay Road: South 54 002'00" West, 381.00 feet to a point; thence North 08 015'38" East, 76.65 feet to a point; thence North 01 011'05" East, 209.28 feet to a point; thence North 26 055'04" East, 424.95 feet to a point in the western boundary of North College Road; thence with that right -of -way, South 12 052'40" East, 451.59 feet to the point and place of beginning, containing 2.36 acres, more or less. Board of Commissioners - April 2, 2018 ITEM: 15- 7 - 7 REPORT OF COMMUNITY MEETING REQUIRED BY NEW HANOVER COUNTY ZONING ORIDINANCE FOR CONDITIONAL DISTRICT REZONINGS Location: 4361 Blue Clav Road Proposed Zoning: R -15 to (CZD) B -1 The undersigned hereby certifies that written notice of a community meeting on the above zoning application was given to the adjacent property owners set forth on the attached list by first class mail, and provided to the Planning Department for notice of the Sunshine List on January 4, 2018 . A copy of the written notice is also attached. The meeting was held at the following time and place: Tuesday, January 16, 2018; 6:00 D.m.: NHCo Fire Station #17. 5901 Murravville Rd. The persons in attendance at the meeting were: Reference attached sign -in List The following issues were discussed at the meeting: A brief synopsis of the proposed development and of the conditional district rezoning process was given. There was only two attendees. Primary topic of conversation was the traffic at the Blue Clay Rd and College Rd intersection. It was explained that a Traffic Impact Analysis has been prepared and improvements to mitigation the additional trip generation would be a condition of any approval. As a result of the meeting, the following changes were made to the rezoning petition: None Date: January 29, 2018 Applicant: Design Solutions By: Cindee Wolf Board ot Uorrimissioners - April ITEM: 15- 7 - 8 Community Information Meeting Pumpkin Creek Convenience Tuesday, January 16, 2018 Name Address Email (Optional) f��p W lb Qt Q � 54 C\ c O \Q ��h,� �� C< i `Jl'0 �� .�i�'tr� � .J ©'hrin�' j��o { �- 1)►��l�o , CCuv� Board of Commissioners - April 2, 2018 ITEM: 15- 7 - 9 4 Oj ice, F1 LM Wei a K1.1, In wJ70 rl.<4 z G to V4 tu -Z- -j gs LL tO P Lu z W Al, ki z 6- Iq t V.4 ul qNw uj f'A 01 1.4 113 r4ft PHU) I'M 0 wj 44A ui to ry) ISO 00 4-1 rn LU 0 r-I (Ckl) Q rn 0 Lr) Z cc < < LL z (D u LL z In 04 < 0 z 0 < 0 LI) > x 0 < LLI qt 4 :4 'A 00 -Z Board of Commissioners - April 2, 2018 ITEM: 15- 7 - 10 m I 0 zo 00 0, Xl��-� Z Oly N d of Commiosloners - April 2, 2018 ITEM: 15- 7 - 11 0 19-A-14 10e,114 OWN1 OWNER_STR OWN—CITY—ST PHYS_ADDR 31-S LAND LLC ETAL 5601 KESWICK CT WILMINGTON NC 28409 4361 BLUE CLAY ROAD PROPERTY LLC 5413 GEROME PL WILMINGTON NC 28412 4361 BLUE CLAY RD BROWN THOMAS HENRY GRACE H 2136 WRIGHTSVILLE AVE WILMINGTON NC 28403 3825 COLLEGE RD N CAPE FEAR COMMUNITY COLLEGE 411 FRONT ST N WILMINGTON NC 28401 3721 WORTHDALE DR DAVIS JANET CURRIN HEIRS ETAL 505 SCOTTS HILL LOOP RD WILMINGTON NC 28411 4360 BLUE CLAY RD DEVANE BONNIE W 8 LONGVIEW DR CASTLE HAYNE NC 28429 EXTON PARK HOA INC 405 GRIFFITH ST STE 204 DAVIDSON NC 28036 FITZGERALD MICHAEL CHIA YANG LEE 12 LONGVIEW DR CASTLE HAYNE NC 28429 12 LONGVIEW DR GEORGE ALICE JEAN 3911 OAKLAWN RD FT WASHINGTON MD 20744 4413 BLUE CLAY RD GREGORY REEVES PROPERTIES LLC 702 WINDEMERE RD WILMINGTON NC 28405 3829 COLLEGE RD N HORSBOLL PAUL E TERESA 16 LONGVIEW DR CASTLE HAYNE NC 28429 16 LONGVIEW DR KG PLAZA LLC 109 WILLESDEN DR CARY NC 27513 4245 SALTWORKS LN KG PLAZA LLC 8640 RIVER RD WILMINGTON NC 28412 NC DEPT OF TRANSPORTATION 306 DIVISION DR WILMINGTON NC 28401 OLD APOSTOLIC LUTHERAN CHURCH 3801 COLLEGE RD N CASTLE HAYNE NC 28429 3801 COLLEGE RD N PETERS JAMES E III 3824 COLLEGE RD N CASTLE HAYNE NC 28429 3824 COLLEGE RD N PETERSON MICHAEL 4417 BLUE CLAY RD CASTLE HAYNE NC 28429 4417 BLUE CLAY RD SUGGS ALICE 3829 WORTHDALE DR CASTLE HAYNE NC 28429 3829 WORTHDALE DR THIGPEN ELDON R BARBARA M 5907 BIZZEL AVE CASTLE HAYNE NC 28429 4409 BLUE CLAY RD WINSTEAD VIVIAN B ETAL 204 CASTLE BAY DR HAMPSTEAD NC 28443 3832 COLLEGE RD N Board of Commissioners - April 2, 2018 ITEM: 15- 7 - 12 Dest7y Solutions Transmittal January 4, 2018 To: Adjacent Property Owners From: Cindee Wolf Re: Pumpkin Creek Convenience 4361 Blue Clay Road The owner of the property at the Northwest corner of the N. College Road & Blue Clay Road intersection are interested in developing a convenience facility for the area. Your property is located within the proximity of the proposed project. This proposal would require a Conditional Zoning District approval from New Hanover County. A Conditional Zoning District allows particular uses to be established only in accordance with specific standards and conditions pertaining to each individual development project. Essentially, this means that only that use, structures and layout of an approved proposal can be developed. The County requires that the developer hold a meeting for all property owners within 500 feet of the tract boundary, and any and all other interested parties. This provides neighbors with an opportunity for explanation of the proposal and for questions to be answered concerning project improvements, benefits and impacts. A meeting will be held on Tuesday, January 16th, at the Murrayville Fire Station #17, 5901 Murrayville Rd., 6:00 p.m. If you cannot attend, you are also welcome to contact me at telephone # 620 -2374, or email cwolf @lobodemar.biz with comments and /or questions. We appreciate your interest in the project and look forward to being a good neighbor and an asset to the community. P.O. BOX 7221, Wilmington, NC 2840(o * Telephone: 910 -620 -2.374 * Email: cwolf @lobodevnar.biz Board of Commissioners - April 2, 2018 ITEM: 15- 7 - 13 k A rs -7- T jf� r 'N --.ammt-- i A i� A I I I I wr PROPOSED SITE PLAN Board of Commissioners - April 2, 2018 ITEM: 15- 8 - 1 Prelim nary Landscape Calculat ons: N. College Road Pr nary 1 1. A — Req'd. 4521f frontage 241.f drv) 428H 18 (B Ostr ct rector) 29 s.f. @ canopy tree / 600 s.f or 1 13 3 y 3 under story (far . power) 39 @ 6 shrubs/ 600 s.f. 77 / w Blue Clay Road Secondary 5kreetyard fronkage-361.f. driveway— `jlte w 345X9(I/2r D00"factor) 3105 ef. W \ @ I canopy tree 1 600 s. t. or 5 I \ 3 under -story (for O/H power) 16 6 shrubs / 600 s t 31 Parking Area lntenor- 132j 31,342 s.f. x 8Yo Medians 2507 s.f. W \ Foundation Plantings - Vicinity Map y \ Ma6,21h,h Xoo r. facade lea e.f. car Wash @ 4o Lf. facade @ 12' M1iyh X 12'% 5e s.f. Utility Notes: - w %t,, eme- 2.4 ac.± development area x 15 trees/ac. 36 . Existingwater andsanitary sewef —C'es Mmganon- None envy ,t sable to the sine frem cape Fear /l� P bile Uciliky A--y public mains. 2. All utility services, such as electric power. CATV. \ gas 4telephone sM1all be Installed underground \ \\ 3- A water8 —n-It tes to be nsta ed per W CFPUA Techn ca Spec lest ons €Standards. 4- Pr sect shall compy wth CFPUA Grass Connection Control requirements. C \\ 5tormwater Management Notes. .E Plaza, LLC D.B. 59412778 I . 51ormwater management will meet NHCo t State / v requirements. Zoning: R -IS \\ ' nh Tree Preservation Notes: I - Tree Preservation / Removal Permit is required poor \ w clearing E land disWrbance. �i/ // 2. Poor to any clearing, grading or construction activity, tree w / / / c "" \a \\ C� protect on fenc rig will be nsfalled around protected trees or /W "'/// / o.i \ \ ry gross of trees and no construct on workers tools mater a s, _ or ,h classic perm tted h , the lice protect on fenc rig. 3 Pot-- fenc rig s to be -l--d throughout the dust on 3 O of the project. land <ear rig and construrt on contractors v shal receve adequate nstrvct on on tree protect on agar meMS and metneds. / / _ z \\ \ 9' 4- label pr1 ve fenc rig with s - to be places every 50 • � / -- \ \ ar feet or at least two per (2) area n ban Engl sh nee span sh •Tree Proterdo Area Do Not enter. Automated %� \ Car Wash r \ y Wetlands -e i�\N \ / %OQ�v� FU& Pumps / Canopy d \ r {r 5000 5.f. Convenience ®o / Store k o o® e o Bldg. Bgt. - H' / > J� �0 1 I __ % ii -__� •i �a a i CIS Plaza, LLC B D.B. 59412778 land Use:Vacant I / `� �'G\�t I Detention Q� II I Pond eti Cad / o Development Data: land use: Cenvemence Feod 51re 'TI I �,- / Bundnng area - 5.000 s.f. GFA 5urface mverage- 39,300 J.± (38,2%) ilkBetsy Currm y�, n Walla e etal rJ Ica' a U_B. 403 -536 I � o i Zoning: R- 15 I at / land Usei Vacant 3 / II W 51t, Inventory Notes I. Sol Types. Wr(Wrghtsboro 1 --1, loam): Jo (Johnston) 2. This property Is not Impacted by ary AEC. 3. Conservation Overlay boundaries have been buffered. 4. This site is not impacted by arty recognized historic or archeological significance. 5. No cemeteries were evidenced on the site. 6. Regulated vegetation has been located within the development area. 7- There are /veisdietional wetlands within Me pr sect boundaries. They have been delineated C, an mental wnsultant, and will be approved by then Carps of Engineers. Na fill permrcting is proposed. 8. There s no evidence of endangered spec es or hob Gt ssucs on the ste. 9. Th s —Ys -n, n a flood heard area as "'I'd on N C Food P1111 3720323 wth a base flood -,at on of 30 10. The s to tics nage flows nto the Pr rice George sees watershed. Traffic � Signal O Development Notes: I An deveopm— span be in accordance wioh the New Hanover County 2onirig Ordinance. 2. Project shall comply with ell Federal, State 6 New Hanover County regulations. General Notes: �I 1. New Banover County Parcel No 3231 19.60.9318 2. Total Pr sect Area: 2.36 , 3. Existing Zoning DI-1. R -15 W E Proposed Zoning DlStrinti(GZD) E- 1 4. Comprehensive Plan Classifiwtlon: Urban Mixed -Use (at Growth Node) Graphic Scale 20 0 10 20 .orrrrr r r,rr. CAR an. 7zz � eo_ 17 -19 °vier' Property Address: 4361 Blue Clay Road �_'YTA� WI yt n, NC24E -szo z I' 20' 4361 Blue Clay Road `� ' n �5 Froperety,L.L.c. Conditional Zoning Pumpkin Creek C -Jtore 01/31/15 t -- 5233 Castle Ha ne Road r 1 F y District Concept Plan Desigvt So /utiov�s Castle Hayne, NC 28429 p r y r Cape Fear Townshl / New Hanover Count / North Carolina ipg 4npwl :2 :21 12 ITEM: 15- 9 - 1 NEW HANOVER COUNTY BOARD OF COMMSSIONERS REQUEST FOR BOARD ACTION MEETING DATE: April 2, 2018 DEPARMVIENR Planning PRESFNIFR(S): Brad Schuler, Current Planner (Planning Board Rep: Chairman Ernest Olds) CONrACT(S): Brad Schuler, Current Planner SUBJECT: Public Hearing Special Use Permit Request (S18 -01) — Request by Otter Creek Partners, LLC, on Behalf of the Property Owner, GL & SM Limited Partnership, for a Special Use Permit for a High Density Development on Approximately 7.3 Acres of Land Located at the 700 Block of Piner Road BRIEF SUMMARY: Otter Creek Partners, applicant, on behalf of GL & SM Limited Partnership, is requesting a Special Use Permit in order to construct a high density development on approximately 7.3 acres of land located at the 700 block of Piner Road. The proposed development will consist of 72 apartment units. According to trip generation numbers provided by the applicant, the development is not expected to generate more than 100 peak hour trips and therefore, according to Section 61.4 of the Zoning Ordinance, a Traffic Impact Analysis was not required to be completed. However, the traffic impact of the project was analyzed by NCDOT during the Technical Review Committee (TRC) process, and they have indicated that an eastbound left turn lane will need to be installed on Piner Road at the development's access. A summary is included in the staff report listing the transportation improvement projects planned for the area and nearby developments that have completed a TIA within the last five years. The 2016 Comprehensive Land Use Plan classifies the subject property as Urban Mixed Use. This Place Type promotes development of a mix of residential, office, and retail uses at higher densities. Types of uses encouraged include office, retail, mixed use, small recreation, commercial, institutional, single - family, and multi - family residential. The proposed high density development is generally CONSISTENT with the Urban Mixed Use place type. It provides housing at densities consistent with what is encouraged in this place type and can serve to transition between the higher intensity commercial uses intended for this place type and existing residential neighborhoods. The Planning Board considered this application at their March 1, 2018 meeting. Ten residents spoke in opposition to the application, citing concerns over traffic, property values, and access to the Wood Duck Forest subdivision. The Planning Board recommended approval (4 -0) of the application with the following conditions: 1. A sidewalk must be constructed along the driveway connecting the apartment buildings to the Piner Road right -of -way. 2. All traffic improvements required as part of NCDOT's driveway permit must be installed in accordance with NCDOT's standards prior to the issuance of a Certificate of Occupancy. 3. No street or vehicular connection shall be constructed to Wood Duck Circle. Utilities, however, may Board of Commissioners - April 2, 2018 ITEM: 16 connect to the existing lines within Wood Duck Forest. 4. A six - foot -tall opaque fence must be installed between the built -upon areas of the development and the eastern, western, and northern property lines. The fencing along the northern property line must be installed either directly on the property line or outside of the 50 -foot buffer easement existing on the property along the boundary with the Wood Duck Forest subdivision. STRATEGIC PLAN AUGNINIENE Intelligent Growth and Economic Development • Implement plans for land use, economic development, infrastructure and environmental programs • Understand and act on citizen needs RECONNENDED MOTION AND REQL STFD ACHOM: Staff has conducted an analysis of the proposed use and the information provided as part of the application package and has created preliminary findings of fact to support each of the conclusions required to be reached to approve the special use permit request. These preliminary findings of fact and conclusions are based solely on the information provided to date, prior to any information or testimony in support or opposition to the request that may be presented at the upcoming public hearing at the Board meeting. Staff concludes that based on the information presented with the application and supplemental correspondence, the four required conclusions could be met to approve the Special Use Permit request. Example Motion for Approval: Motion to approve, as the Board finds that this application for a special use permit meets the four required conclusions based on the findings of fact included in the Staff Summary, and with the conditions as recommended by staff. Example Motion for Denial: Motion to deny, as the Board cannot find that this proposal: 1. Will not materially endanger the public health or safety; 2. Meets all required conditions and specifications of the Zoning Ordinance; 3. Will not substantially injure the value of adjoining or abutting property; 4. Will be in harmony with the surrounding area, and is in general conformity of the plans of development for New Hanover County. [State the finding(s) that the application does not meet and include reasons to why it is not being met] /VY Us] auIDOI0 S18 -01 Script BOC S18 -01 Staff Summary BOC S18 -01 Adjacent Properties Map S18 -01 Zoning Map S18 -01 Future Land Use Map Applicant Materials Cover Page S18 -01 Application Package Architectural Renderings Proposed Site Plan Cover Page Board of Commissioners - April 2, 2018 ITEM: 16 S18 -01 Proposed Site Plan COUNTY N14M 2'S CONFUEVIS AND RECONIMPOATIONS: (only Manager) Recommend approval with the staff - recommended conditions unless greater weight of the competent and material evidence presented during the public hearing suggests that one or more of the required conclusions cannot be met. CONMSSiONERS' ACTIONS: Approved 4 -1 with staff - recommended conditions, Commissioner Zapple dissenting. Board of Commissioners - April 2, 2018 ITEM: 16 SCRIPT for SPECIAL USE PERMIT Application (S18 -01) Request by Otter Creek Partners, LLC, on behalf of the property owner, GL & SM Limited Partnership, for a Special Use Permit for a high density development on approximately 7.3 acres of land located at the 700 block of Piner Road. 1. Swear witnesses: Announce that "the Special Use Permit process requires a quasi - judicial hearing; therefore, any person wishing to testify must be sworn in. All persons who signed in to speak or who want to present testimony please step forward to be sworn in. Thank you." 2. This is a public hearing. We will hear a presentation from staff. Then the applicant and any opponents will each be allowed 15 minutes for their presentation and additional 5 minutes for rebuttal. 3. Conduct Hearing, as follows: a. Staff presentation b. Applicant' s presentation (up to 15 minutes) c. Opponent's presentation (up to 15 minutes) d. Applicant's cross examination /rebuttal (up to 5 minutes) e. Opponent's cross examination /rebuttal (up to 5 minutes) 4. Close the Public Hearing 5. Board discussion 6. A Special Use Permit which is denied may only be resubmitted if there has been a substantial change in the facts, evidence, or conditions of the application as determined by the Planning Director. At this time, you may ask to either continue the application to a future meeting, or to proceed with this Board deciding whether to approve or deny the application. What do you wish to do? 7. Ask Applicant whether he /she agrees with staff findings and any proposed conditions. 8. Vote on the Special Use Permit application. 13 Motion to approve the permit - All findings are positive. ❑ Motion to approve the permit, subject to conditions specified below: (State Conditions) 13 Motion to deny the permit because the Board cannot find: a. That the use will not materially endanger the public health or safety if located where proposed for the following reason: Mb. That the use meets all required condition and specifications: ❑ c. That the use will not substantially inure the value of adjoining or abutting property, or that the use is a public necessity: d. That the location and character of the use if developed according to the plan submitted and approved will be in harmony with the area in which it is located and is in general conformity with the plan of development for New Hanover County: Example Motion for Approval: Motion to approve, as the Board finds that this application for a Special Use Permit meets the four required conclusions based on the findings of fact included in the Staff Summary, and with the conditions as recommended by staff. Example Motion for Denial: Motion to deny, as the Board cannot find that this proposal: 1. Will not materially endanger the public health or safety; 2. Meets all required conditions and specifications of the Zoning Ordinance; 3. Will not substantially injure the value of adjoining or abutting property; 4. Will be in harmony with the surrounding area, and is in general conformity of the plans of development for New Hanover County. [State the finding(s) that the application does not meet and include reasons to why it is not being met] STAFF SUMMARY OF S18 -01 SPECIAL USE PERMIT APPLICATION APPLICATION SUMMARY Case Number: S18 -01 Request: Special use permit in order to develop a high density development Applicant: Property Owner(s): Stephanie Norris of Otter Creek Partners, LLC GL & SM Limited Partnership Location: Acreage: 9533 & 9617 River Road 7.31 PID(s): Comp Plan Place Type: R07600- 002 - 068 -000 Urban Mixed Use R07600- 002 - 016 -000 Existing Land Use: Proposed Land Use: Undeveloped High density development Current Zoning: 0&1 and R -15 Zoning yRW(__pQE,¢, Mq ySh, Lv Q �a a l+` 0,,. o &I R -15 SOCT, (CUD) 0 &I B -2 S18 -01 o ,� R-10 3; o �e SURROUNDING AREA LAND USE ZONING North Single - Family Residential (Wood Duck Forest Subdivision) R -15 East Single - Family Residential (Highgrove Estates) R -15 South Undeveloped, Single - Family Residential, Myrtle Grove Presbyterian Church O &I, R -15 West Undeveloped, Myrtle Grove Shopping Center O &l, B -2 S18 -01 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 16- 2 - 1 Page 1 of 10 ZONING HISTORY April 7, 1971 Initially zoned R -15 (Area 4) February 1, 1999 Vast majority of the subject property rezoned to 0&1 (Z -646) COMMUNITY SERVICES Water /Sewer The project will connect to CFPUA water and sewer services Fire Protection New Hanover County Fire Services, New Hanover County Southern Fire Archaeological District, New Hanover County Mrytle Grove Station Schools Bellamy Elementary, Codington Elementary, Myrtle Grove Middle, and Ashley High Schools Recreation Myrtle Grove Athletic Complex CONSERVATION, HISTORIC, & ARCHAEOLOGICAL RESOURCES Conservation No known conservation resources Historic No known historic resources Archaeological No known archaeological resources Proposed Site Plan • This application proposes to construct a high density development consisting of 72 apartment units. S18 -01 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 16- 2 - 2 Page 2 of 10 Proposed Site Plan TRANSPORTATION • Access is proposed to be provided to the subject property by Piner Road (SR 1521). Wood Duck Circle also ends in a cul -de -sac at the subject property, however when the property was rezoned to 0&1 in 1999, the property owner executed a dedication agreement which created a fifty -foot buffer easement along the northern property line shared with the Wood Duck Forest subdivision. The agreement states that no structures or roadways can be development within the buffer easement. As a result, the proposed plan does not include a street connection. Utilities are planned to connect to those already in Wood Duck Forest. LAND USE INTENSITY AM PEAK PM PEAK Residential 4P EXTEND PUBLIC SEWER FRON E%. MANHOLE 72 S EASEMENT CROSS SECTION Krl�IxwEfa xis � 30' PUBi IC - UTILITY EASEMENT y' ! EXTEND PUBLIC SEWER THROUGH PBDJECT a p S'6 30' Pffl \ f UTILITY EASEMENT 500 �\ flFC�pEa �4 �\ 9[/F116— , OPEN SPACE sE ooh! 1.5 AC. ��`•` A ` ��Ar O 24 UNIT MULTI- FAMILY �> IMPROVED Q} BUILDING ITYPI y RECREATIUN —_'AREA 1.1 AC LE9WAISA 1 � } Ls 20' PUBLIC UPIL ITY EASEWNT \�; ?I, SSA rcp uWNK 1fr OPEN Jf / 5' Conk. SIDEWALK ,•7 ' % DRAWAY ACCESS To PINER RD. FOR AND IN, ND pga%P \\ ©S[t•`J `\�� SPACE 0.66 AC. /f:� sy! F CREATED PARCELS SD / - EY E1 Gxx *11 : i�I,\ vy �Fp W1 ,. �L c S' 10 Proposed Site Plan TRANSPORTATION • Access is proposed to be provided to the subject property by Piner Road (SR 1521). Wood Duck Circle also ends in a cul -de -sac at the subject property, however when the property was rezoned to 0&1 in 1999, the property owner executed a dedication agreement which created a fifty -foot buffer easement along the northern property line shared with the Wood Duck Forest subdivision. The agreement states that no structures or roadways can be development within the buffer easement. As a result, the proposed plan does not include a street connection. Utilities are planned to connect to those already in Wood Duck Forest. LAND USE INTENSITY AM PEAK PM PEAK Residential 72 units 80 72 S18 -01 Staff Summary BOC 4.2.2018 Page 3 of 10 Board of Commissioners - April 2, 2018 ITEM: 16- 2 - 3 • According to Section 70 -2 of the Zoning Ordinance, Traffic Impact Analyses (TIA) are required to be completed for proposals that will generate more than 100 peak hour trips in either the AM or PM peak hours. A TIA is not required for this project due to the projected peak hour trip generation figures being below the threshold. • The traffic impact of the project was analyzed by NCDOT during the Technical Review Committee (TRC) process, and they have indicated that an eastbound left turn lane will need to be installed on Piner Road at the development's access. Traffic Counts Road Location Volume Capacity V/C LOS Piner Road 700 Block 14,234 18,035 0.78 D Nearby Planned Transportation Improvements and Traffic Impact Analyses Traffic Impact Analyses S"^'ECOUF TRLi/,gP" lryWF -� l0. Approved Under Review .i, cprE rosy Under Draft + ♦ c<� ayQPV'� cy �G0 '�4 PRIER... -_ STIP Project U -5790 The Village at Mott's Landing TIA Approved 0 Wave Bus Stop —81 STIP Project Miles 0 0.25 0.5 LEVIS 1 Mile Radius � TIA Approved QRfS Fp2 � �R-v Helms Port Rokaoo ro ,� TIA Approved S18-01 hY C'f 1 q s 1 Kaylies Cove a a ; 'TIA Approved I z ,� -< pF�FN _�r GU�F t � r Tarin Woods II )2 TIA Linder Review Greenway Plan Recommendations ■� Bicycle Lane — Greenway — I Sharrow S18 -01 Staff Summary BOC 4.2.2018 Page 4 of 10 Board of Commissioners - April 2, 2018 ITEM: 16- 2 - 4 Regional Transportation Plans: • The NC State Transportation Improvement Program includes a project (U -5790) that will widen the adjacent portion of Carolina Beach Road and construct a flyover at the intersection of College Road and Carolina Beach Road. Construction of the project is expected to start in 2024. Nearby Traffic Impact Analyses: Traffic Impact Analyses are completed in accordance with the WMPO and NCDOT standards. Approved analyses will expire if the proposed development is not completed by the build out date established within the TIA. Proposed Land Use /Intensity TIA Status Development • Approved February 20, 1. Kaylies Cove • 1 10 Single Family Homes 2018 • 2019 Build Out Year The TIA required improvements be completed at certain intersections in the area. The notable improvements consisted of: • Installation of a eastbound right turn lane and westbound left turn lane on Piner Road at the site's access. Nearby Proposed Developments included within the TIA: • None Development Status: Under construction. Phase 1, consisting of 27 lots has been platted. S18 -01 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 16- 2 - 5 Page 5 of 10 • Under Review • Build Out Years: t. Tarin Woods II • 414 Single - Family Homes o Phase 2A (214 single- • 360 Apartment Units family homes): 2018 o Phase 2B (total units): 2020 The TIA recommends improvement be completed at certain intersections in the area. The notable improvements consist of: • Extension of the westbound duel right turn lanes at Kings Highway and Carolina Beach Road. • Optimization of signal timing and conversion of the westbound movement to a right -turn only at Sanders Road and Carolina Beach Road. Nearby Proposed Developments included within the TIA: • River Lights (20 %) • Beau Rivage Update TIA Development Status: Under construction. Phase 1, consisting of 51 lots, has been platted S18 -01 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 16- 2 - 5 Page 5 of 10 3. Trinity Landing • 220 senior adult housing • Approved June 23, 2017 Mott's Landing dwelling units and amenities • 2020 Build Out Date The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of: • Installation of a northbound right turn lane on Masonboro Loop Road at the site's access. Nearby Proposed Developments included within the TIA: • None Development Status: No construction has started at this time 4. Helms Port • 159 single - family dwellings • Approved April 8, 2014 Mott's Landing . 389 single - family dwellings e 2016 Build Out Date The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of: • Installation of a northbound right turn lane on Masonboro Loop Road at the site's access. • Installation of a three lane cross - section with one ingress and two egress lanes at the site's access. Nearby Proposed Developments included within the TIA: • None Development Status: Completed 5. The Village at Mott's Landing . 389 single - family dwellings • Approved February 26, 2014 Phase I & II • 24 duplex homes • 2018 Build Out Date The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of: • Installation of a southbound right turn lane and directional left -over on Carolina Beach Road at the site's access. Nearby Proposed Developments included within the TIA: • None Development Status: Completed S18 -01 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 16- 2 - 6 Page 6 of 10 ENVIRONMENTAL • The property does not contain any Special Flood Hazard Areas, wetlands, or Natural Heritage Areas. • The subject property is within the Motts Creek (C;Sw) watershed. • Per the Classification of Soils in New Hanover County for Septic Tank Suitability, soils on the property consist of Class I (suitable /slight limitation) soils. 12016 COMPREHENSIVE LAND USE PLAN I The New Hanover County Future Land Use Map provides a general representation of the vision for New Hanover County's future land use, as designated by place types describing the character and function of the different types of development that make up the community. Specific goals of the Comprehensive Plan are designated to be promoted in each place type, and other goals may be relevant for particular properties. Future Land Use Map Place Type Urban Mixed Use (and Monkey Junction Growth Node) Promotes development of a mix of residential, office, and retail uses at Place Type higher densities. Types of uses encouraged include office, retail, mixed use, Description small recreation, commercial, institutional, single - family, and multi - family residential. S18 -01 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 16- 2 - 7 Page 7 of 10 PLANNING BOARD ACTION The Planning Board considered this application at their March 1, 2018 meeting. Ten residents spoke in opposition to the application, citing concerns over traffic, property values, and access to the Wood Duck Forest subdivision. The Planning Board recommended approval (4 -0) of the application with the following conditions: 1. A sidewalk must be constructed along the driveway connecting the apartment buildings to the Piner Road right -of -way. 2. All traffic improvements required as part of NCDOT's driveway permit must be installed in accordance with NCDOT's standards prior to the issuance of a Certificate of Occupancy. 3. No street or vehicular connection shall be constructed to Wood Duck Circle. Utilities, however, may connect to the existing lines within Wood Duck Forest. 4. A six - foot -tall opaque fence must be installed between the built -upon areas of the development and the eastern, western, and northern property lines. The fencing along the northern property line must be installed either directly on the property line or outside of the 50 -foot buffer easement existing on the property along the boundary with the Wood Duck Forest subdivision. STAFF PRELIMINARY CONCLUSIONS AND FINDINGS OF FACT: Staff has conducted an analysis of the proposed use and the information provided as part of the application package and has created preliminary findings of fact for each of the conclusions required to be reached to approve the special use permit request. These preliminary findings of fact and conclusions are based solely on the information provided to date, prior to any information S18 -01 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 16- 2 - 8 Page 8 of 10 Urban Mixed Use areas, especially the three designated growth nodes, are intended to provide a mixture of commercial services and higher density housing at more urban scales. Moderate density residential developments, like the 10.2 units /acre proposed project, are recommended for this place type. Analysis In addition, the subject property directly abuts the General Residential place type and an existing residential neighborhood. Higher density residential is appropriate in such transitional areas because it can serve as a transition between the higher- intensity commercial uses in an Urban Mixed Use area and adjacent residential neighborhood. The proposed high density development is gennerally CONSISTENT with the Consistency Urban Mixed Use place type. It provides housing at densities consistent with Recommendation what is encouraged in this place type and can serve to transition between the higher intensity commercial uses intended for this place type and existing residential neighborhoods. PLANNING BOARD ACTION The Planning Board considered this application at their March 1, 2018 meeting. Ten residents spoke in opposition to the application, citing concerns over traffic, property values, and access to the Wood Duck Forest subdivision. The Planning Board recommended approval (4 -0) of the application with the following conditions: 1. A sidewalk must be constructed along the driveway connecting the apartment buildings to the Piner Road right -of -way. 2. All traffic improvements required as part of NCDOT's driveway permit must be installed in accordance with NCDOT's standards prior to the issuance of a Certificate of Occupancy. 3. No street or vehicular connection shall be constructed to Wood Duck Circle. Utilities, however, may connect to the existing lines within Wood Duck Forest. 4. A six - foot -tall opaque fence must be installed between the built -upon areas of the development and the eastern, western, and northern property lines. The fencing along the northern property line must be installed either directly on the property line or outside of the 50 -foot buffer easement existing on the property along the boundary with the Wood Duck Forest subdivision. STAFF PRELIMINARY CONCLUSIONS AND FINDINGS OF FACT: Staff has conducted an analysis of the proposed use and the information provided as part of the application package and has created preliminary findings of fact for each of the conclusions required to be reached to approve the special use permit request. These preliminary findings of fact and conclusions are based solely on the information provided to date, prior to any information S18 -01 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 16- 2 - 8 Page 8 of 10 or testimony in support or opposition to the request that may be presented at the upcoming public hearing at the Board meeting. Finding 1: The Board must find that the use will not materially endanger the public health or safety where proposed and developed according to the plan as submitted and approved. A. The site is accessed from Piner Road, a minor arterial street that is operating at an acceptable Level of Service. B. Water and sewer services must be provided and designed in accordance with CFPUA's standards. C. The subject property is located in the New Hanover County South Fire Service District. D. The site is not located within any Special Flood Hazard Area. E. The proposed development is not estimated to generate enough traffic to require a Traffic Impact Analysis be conducted. F. A driveway permit must be obtained from NCDOT. Staff Suggestion: Evidence in the record at this time supports a finding that the use will not materially endanger the public health or safety where proposed. Finding 2: The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance. A. The site is zoned O &I, Office and Institutional District, and R -15, Residential District. B. High density developments are allowed by special use permit in the 0&1 and R -15 zoning districts. C. The site plan has been reviewed by the Technical Review Committee and complies with all applicable technical standards including Zoning Ordinance Section 72 -43: High Density Development. Staff Suggestion: Evidence in the record at this time supports a finding that the use meets all of the required conditions and specifications of the Zoning Ordinance. Finding 3: The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity. A. The surrounding area contains a mixture of land uses including residential, institutional, and commercial. B. No evidence has been submitted that this project will decrease the property values of adjacent or nearby properties. Staff Suggestion: The evidence in the record at this time supports a finding that the use will not substantially injure the value of adjoining or abutting property. S18 -01 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 16- 2 - 9 Page 9 of 10 Finding 4: The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. A. The 2016 Comprehensive Plan classifies the area proposed for the development as Urban Mixed Use, and the proposal aligns with the intent of this land use classification. The proposal provides housing at densities consistent with what is encouraged in this place type and can serve to transition between the higher intensity commercial uses intended for this place type and existing residential neighborhoods. B. The proposal includes the installation of a sidewalk to Piner Road, a roadway that the Wilmington /New Hanover County Comprehensive Greenway Plan recommends for a future multi -use path to be constructed. Staff Suggestion: Evidence in the record at this time supports a finding that the use is general conformity with the plan of development for New Hanover County. Staff Suggested Conditions 1 . A sidewalk must be constructed along the driveway connecting the apartment buildings to the Piner Road right -of -way. 2. All traffic improvements required as part of NCDOT's driveway permit must be installed in accordance with NCDOT's standards prior to the issuance of a Certificate of Occupancy. 3. No street or vehicular connection shall be constructed to Wood Duck Circle. Utilities, however, may connect to the existing lines within Wood Duck Forest. 4. A six - foot -tall opaque fence must be installed between the built -upon areas of the development and the eastern, western, and northern property lines. The fencing along the northern property line must be installed either directly on the property line or outside of the 50 -foot buffer easement existing on the property along the boundary with the Wood Duck Forest subdivision. S18 -01 Staff Summary BOC 4.2.2018 Board of Commissioners - April 2, 2018 ITEM: 16- 2 - 10 Page 10 of 10 GOONT Case: Site Address: Existing Zoning/Use: Proposed /Request: 3y z S18 -01 700 block O &1 & R -15/ Special Use Permit/ 2 Piner Rd Undeveloped High Density Residential PR/V4 Neighboring Parcels (within 500 feet) Case Site _j a F �pRIVATE PRIVA U CZ W DUNHILL_LN Q Z 0 4 U W CIO Q 0 U O to (N ?RIVAI P 1,000 Feet 1 / /1-�/ 0 615 liW • W 0 I �Q J 4� ZD - 621 0�. • 617 • 635 625 •' 629 633 • • 641 / • •649' 5511 • 5539 5539/; ~ 5539 5541 l;' 5541155 41 5543 5543 /•ft 1 5613 • 5543 5543 5543 1 15613 5613 5605 5613 • I • 560f5607 5609 / 5613 • 5605607 • / 5613 • 5617 56`' 17 5617 5617 5613 5617 • /15619 5613 5613 5619) 5613 5613 701 • 631 • / Ci �/ � CT �O C� 572 \5800 04 \5 ` Z • 700 i I i • 704 5808 • I •708 721 •581112 701 7120 • 716 1 5732 -5816 • 705 • • % L • 709 5736 5733 \5820 • '\ • 713 • /V-0 / • 700 \ 5740 5737 • 717 • 04) 708 7 5744 .2 /!_ • ,5741 • •, � / • I 5748 5745 5752 -- -5749 • 57 6 / •��5753 • / 5760 • / 5757 721 • • 5764 / •/1/•5/ S18 -01 61 5768 '' n 7354 16- 5765 805 • ' I722 •I Commissione - i-ITEM: 1 3 - 1 Parcels within 500 Feet of Case Site • 801 80 ,Q Q 806 • Ng2F�'B��,cl� T F, a L \C, �0 81 7�/ 901 ,Q a � 11 a iQ C� CIT 5511 CAROLINA BEACH RD 615 PINER RD 5539 CAROLINA BEACH RD Jl1�= CUD R `, CUD�O &ICoRp^, �CZD 2 c op 621 PINER RD 0- Ci RRe4 5541 CAROLINA BEACH RD 625 PINER RD 5543 CAROLINA BEACH RD 0 &I 5545 CAROLINA BEACH RD 631 JUNCTION CREEK DR 18 -01 5605 CAROLINA BEACH RD 633 PINER RD 5607 CAROLINA BEACH RD � GRISSOja%RD/ R -10 - -- 5609 CAROLINA BEACH RD 641 PINER RD R -15 \JP� 5613 CAROLINA BEACH RD 649 PINER RD PRIVATE 5617 CAROLINA BEACH RD CU B 1\ _ 81 7�/ 901 ,Q a � 11 a iQ C� Address 5511 CAROLINA BEACH RD 615 PINER RD 5539 CAROLINA BEACH RD 617 PINER RD 5539 CAROLINA BEACH RD 621 PINER RD 5541 CAROLINA BEACH RD 625 PINER RD 5543 CAROLINA BEACH RD 629 PINER RD 5545 CAROLINA BEACH RD 631 JUNCTION CREEK DR 5605 CAROLINA BEACH RD 633 PINER RD 5607 CAROLINA BEACH RD 635 PINER RD 5609 CAROLINA BEACH RD 641 PINER RD 5613 CAROLINA BEACH RD 649 PINER RD 5617 CAROLINA BEACH RD 700 CROWS NEST CT 5619 CAROLINA BEACH RD 700 DUCK DOWNE CT 5728 WOOD DUCK CIR 701 DUCK DOWNE CT 5732 HIGHGROVE PL 701 PINER RD D' 5733 HIGHGROVE PL 704 CROWS NEST CT Wr 5736 HIGHGROVE PL 704 DUCK DOWNE CT J 5737 HIGHGROVE PL 705 DUCK DOWNE CT Q 5740 HIGHGROVE PL 708 CROWS NEST CT 5741 HIGHGROVE PL 708 DUCK DOWNE CT 0' 5744 HIGHGROVE PL 709 DUCK DOWNE CT 2, 5745 HIGHGROVE PL 710 PINER RD ' 5748 HIGHGROVE PL 712 CROWS NEST CT 5749 HIGHGROVE PL 712 DUCK DOWNE CT 5752 HIGHGROVE PL 713 DUCK DOWNE CT 5753 HIGHGROVE PL 714 PINER RD 5756 HIGHGROVE PL 716 CROWS NEST CT 5757 HIGHGROVE PL 717 DUCK DOWNE CT 5760 HIGHGROVE PL 721 CROWS NEST CT 5761 HIGHGROVE PL 721 PINER RD 5764 HIGHGROVE PL 722 PINER RD 5765 HIGHGROVE PL 735 PINER RD 5768 HIGHGROVE PL 800 PINER RD 5800 WOOD DUCK CIR 801 PINER RD �p /HF 5804 WOOD DUCK CIR 805 PINER RD 5808 WOOD DUCK CIR 806 PINER RD 5812 WOOD DUCK CIR 817 PINER RD 5816 WOOD DUCK CIR 901 PINER RD 5820 WOOD DUCK CIR GOONT Case: Site Address: z A 3y z S18-01 700 block Z a Piner Rd Existing Zoning/Use: 0&1 & R -15/ Undeveloped 1 V� PRIVA?E ` PRIVgTE �._ a DUNHILL LN - B -2 t 1� ✓�l� w 04 m .�P ry K� 1.,000 Feet 2, -2018 t Proposed /Request: Special Use Permit/ High Density Residential ` RgSS.Fq: 0 &1 S18 -01 U� �S NF 2 �r, Q� �'► m_ � 4V /R-15 yq2� w, er ��M o CUDeIO &I ,Q a GRF�. a O� C� R -TO O U N pRI a 3 �l p� a o Sewer Collector O' Water Distribution Main 2. Zoning Districts A -1 EDZD "� PD R -20S SC AR 1 -1 R -10 ❑ R -7 B -1 1 -2 R -15 RA B -2 ❑ 0&1 R -20 ❑ RFMU ® Indicates Conditional Use District (CUD) ® Indicates Conditional Zoning District (CZD) COD See Section 55.1 of the Zoning Ordinance I❑ Incorporated Areas 17:p SHOD APPLICANT MATERIALS Board of Commissioners - April 2, 2018 ITEM: 16- 6 - 1 NEW HANOVER COUNTY f r PLANNING & LAND USE HIGH DENSITY APPLICA TION ,> FOR TRC REVIEW APPLICATION # 230 Government Center Drive Suite 110 Wilmington, NC 28403 910- 798 -7165 phone 910 - 798 -7053 fax www.nhcgov.com Petitioner Information Property Owner(s) Subject Property If ififferent than Petitioner Owner Name Name Address STEPHANIE L. NORRIS, PE GL & SM LIMITED PARTNERSHIP 719 & 735 PINER ROAD Company Owner Name 2 Parcel ID OTTER CREEK PARTNERS, LLC RONNIE D. REAVES PORT. R- 07600 - 002 - 068 &016 - Address Address Acreage P.O. BOX 15025 1406 CASTLE HAYNE RD &735 PINER 7.02 City, State, Zip City, State, Zip Existing Zoning and Use WILMINGTON, NORTH CAROLINA 28408 WILMINGTON, NC 28401 & 28412 0 &I AND R -15 Phone Phone Proposed Zoning and Use (919)669 -1079 (910)538 -8090 & (910)540 -2366 O &I AND R -15 SPEC USE (MF) Email Email Land Classification stephanie @norcomanagement.com MULTI - FAMILY SUBMISSION REVIEW PROCEDURES Applications must be reviewed by the Technical Review Committee prior to submission for Planning Board consideration. A fee of $300.00 per application will be charged. This fee is payable to New Hanover County and MUST accompany this application. The application must also be accompanied by a site plan conforming to the requirements of Section 69.2, Section 69.4 of the Zoning Ordinance and a special use permit application. Applications for High Density Development are received and reviewed by New Hanover County Planning & Zoning and applicable to State, County, and Federal agencies. You are encouraged to arrange an informal pre- application conference with Planning & Zoning Staff at least two weeks prior to the date upon which you intend to submit an application for TRC review. By attending this conference, you will improve your chances of submitting a complete and acceptable application. You should bring a rough sketch of your proposal to the conference. Planning & Zoning staff will proceed to: 1. Advise you of possible environmental concerns. 2. Generally describe the required improvements. 3. Point out significant design problems. 4. Advise you regarding the required approval letters. 5. Generally guide you in preparing the TRC submission. 6. Once completed, the High Density application and 15 copies of the site plan are submitted. New Hanover County Planning & Zoning will send a copy to each appropriate reviewing agency. When written agency comments have been received along with water and sewer letters, the site plan will be placed on the agenda for the next regularly scheduled Technical Review Committee (TRC) meeting. Written agency comments must be received three (3) weeks prior to the TRC meeting. 7. The required special use permit application may be submitted for Planning Board consideration at the next published deadline following TRC recommendation on the site plan. A site plan checklist is available to guide you through this process. I certify that all information presented in this application is accurate to the best of my knowledge. - /6zl=- frA2�� Sg �h4m L. roiiz s S natu a of Petitioner or Property Owner Prinf Name M1i,JArcx%vJra ?'tom *M MTER CPLEM Q42314M,LLC, HD 4/10 Board of Commissioners - April 2, 2018 ITEM: 16- 7 - 1 an o NEW HANOVER COUNTY PLANNING & INSPECTIONS DEPARTMENT HIGHDENSITY CHECKLIST & DENSITY CALCULATIONS Site Plan Requirements ® Scale no smaller than one inch to two hundred feet ® Vicinity or location map XQ Name of designer, engineer, or surveyor ® North arrow and date ® Owner's name, address, and phone number on plan ®Developer (if other than owner) and development name M Boundary line of tract to be developed drawn accurately to scale with linear and angular dimensions ® Total gross acres in tract Total acres occupied by all structures including street right -of -way and parking areas Total acres & boundaries of land lying within the 100 -year flood plain and below mean high water mark, plus delineation of 100 -year flood boundary ® Boundaries of all open space areas ® Location of all existing and proposed structures ® Total number of dwelling units to be constructed with number of bedrooms per unit and location of all multiple dwelling units © Location of right -of -way widths of all streets and easements (and other areas to be dedicated to public use) Location and width of all streets, plus names and designation Location and description of all recreational areas and facilities Location of natural features including topographical information (contour interval 2 feet), watercourses, approximate forest lines and topo source ❑ Location and size of all proposed utility and drainage facilities Hi h Density Regulations Areas to be maintained by Homeowners Association clearly indicated on plan ® Physical Access to open space by all residents f XI No economic restrictions on users ® Direct access to minor or major arterial ® Required buffer yards shown on site plan 0 Compliance with Impervious Surface Ratio ® Compliance with Table of District Improvements (water, sewer, storm drainage, curb and gutter) ® Site in transition area ® Setbacks ® Parking complies with Article VIII of Zoning Ordinance Drainage plan approved Water supply /sewage disposal capacity approved HSchedule for completion of improvements Conservation resources identified F-] Air Quality /Complex Source Permit Approximate location of 404 Wetlands & Section 10 Wetlands Subdivision Requirements: The following items must be shown on plan. ❑ Unduplicated development and street names ❑Names and locations of adjoining subdivisions, streets, adjacent property owners ❑ Roadway cross - section and drainage design ❑ Lot lines, lot numbers, and setback lines ❑ Location of Areas of Enviromuental Concern ❑ Block lengths greater than 400' but less than 1000' ❑ Blocks to have 2 tiers Page 1 of 2 HDC 05/10 Board of Commissioners - April 2, 2018 ITEM: 16- 7 - 2 Cul -de -sacs less than 500' Drainage easements not less than 30' in width Utility easements at least 15' Street intersect not less than 800' apart Street jogs are more than 200' Side lot lines substantially at right angles or radical to street lines Connections to adjacent streets (Street inter - connectivity) Significant tree survey TIA (100 peak hour trips or more) Water/ Sewer Capacity Letters Streetlights Fire hydrant and locations Sidewalks & Pedestrian easements Double frontage lots shall be avoided DENSITY CALCULATIONS To Calculate the Base Site Area Gross Site Area Less: 7.02 acres /sq ft • Land used as open space in prior residential development - -0- acres /sq ft • Land used for commercial, office and institutional, and light industrial purposes in the Planned Development District - -0- acres /sq ft • Water bodies and areas below mean water line if tidally or non - tidally influenced - -0- acres /sq ft • Previously approved open space - -0- acres /sq ft Equal Base Site Area = 7.02 acres /sq ft Density Allowance Base Site Area 7.02 acres /sq ft District Density Factor R- 10 =17; R -15 =10.2; R -20 =4.25, 0&I =10.2 PD Inside Urban Transition--4.25 PD Outside Urban Transition--2.5 x 10.2 Equals Number of Units Permitted on Site = 72 UNITS Page 2 of 2 Board of Commissioners -April 2, 2018 HDC 05110 ITEM: 16- 7 - 3 NEW HANOVER COUNTY DEPARTMENT OF PLANNING & LAND USE 230 Government Center Drive, Suite 110 Wilmington, North Carolina Telephone (910) 798 -7165 FAX (910) 798 -7053 planningdevelopment.nhcgov.com SPECIAL USE PERMIT Application �o AppiicantlAgent Information Property Owner(s) If different than ApplicantlAgenf Name Owner Name STEPHANIE L. NORRIS, PE GL & SM LIMITED PARTNERSHIP j I Company Owner Name 2 OTTER CREEK PARTNERS, LLC RONNIE D. REAVES Address Address P.O. BOX 15025 1406 CASTLE HAYNE ROAD & 735 PINER ROAD City, State, Zip City, State, Zip WILMINGTON, NORTH CAROLINA 28408 WILMINGTON, NORTH CAROLINA 28401 & 28412 Phone Phone (919)669 -1079 (910)538 -8090 & (910)540 -2366 Email Email stephahte@norcomancigement.com Subject Property Information Address /Location 719 & 735 FINER ROAD Parcel Identification Number(s) PORTION OF PIN'S R- 07600 -002 -068 & R- 07600 - 002 -016 -000 Total Parcel(s) Acreage 7.02 Existing Zoning and Use(s) 0&1 AND R -15 Future Land Use Classification 0&1 - SPECIAL USE (MULTI - FAMILY) AND R -15 - SPECIAL USE (MULTI- FAMILY) Application Only) Case Number Date /T'me re eived: Received by: lftw 12zf zo►-9 4;S Page 3 of 8 Board of Commissioners - Apr §f;eq2gll4se Permit Application — Updated 7/2017 ITEM: 16- 7 - 4 Proposed Use(s) & Written Description Please list the proposed use or uses of the subject property, and provide the purpose of the Special Use Permit and a description of the project (please provide additional pages if needed). The subject properties are currently zoned 0&1 and R -15, which allow for residential uses. However the proposed development (Bennett Village Apartments) will consist of 72- apartment units (12 - 1 Bedroom, 36 - 2 Bedroom and 24 - 3 Bedroom) and requires a Special Use Permit for a High Density Development. Bennett Village is designed to meet the standards described in Sections 52.3 and 72 -43 of the Zoning Ordinance. In addition, the proposed development is compatible with the Future Land Use Plan for the Monkey Junction study area. Bennett Village will include three (3), 3 -story residential buildings, and one (1), 1 -story clubhouse. The Site Plan included with this submittal describes the various amenities, both interior to the clubhouse and exterior in the common areas, that will be available the residents. As illustrated on the Site Plan, the buildings will be sufficiently buffered and setback from the adjacent single - family residents. The development will complete the connection of Wood Duck Circle to Piner Road. Bennett Village will be an affordable apartment community for working families and seniors, who desire to live close to job opportunities, retail and medical services. The _ development is an appropriate transition from the existing single- family to Piner Road and the existing, more intense commercial uses in the area. Traffic Impact Worksheet Please provide the estimated number of trips generated for the proposed use(s) based off the most recent version of the Institute of Transportation Engineers (ITE) Trip Generation Manual. A Traffic Impact Analysis (TIA) must be completed for all proposed developments that generate more than 100 peak hour trips, and the TIA must be included with this application. ITE Land Use: RESIDENTIAL Trip Generation Variable (gross floor area, dwelling units, etc.): 72 U N I I S AM Peak Hour Trips: 80 PM Peak Hour Trips:, 72 Page 4 of 8 Board of Commissioners - April 93p2eQi1c§ Use Permit Application — Updated 7/2017 ITEM: 16- 7 - 5 CRITERIA REQUIRED FOR APPROVAL OF A SPECIAL USE PERMIT For each of the four required conclusions listed below, include or attach a statement that explains how any existing conditions, proposed development features, or other relevant facts would allow the Board of County Commissioners to reach the required conclusion, and attach any additional documents or materials that provide supporting factual evidence. The considerations listed under each required conclusion are simply those suggested to help the applicant understand what may be considered in determining whether a required conclusion can be met. You should address any additional considerations potentially raised by the proposed use or development. 1. The use will not materially endanger the public health or safety if located where proposed and approved. Considerations: • Traffic conditions in the vicinity, including the effect of additional traffic on streets and street intersections, and sight lines at street intersections with curb cuts • Provision of services and utilities, including sewer, water, electrical, garbage collections, fire protection • Soil erosion and sedimentation • Protection of public, community, or private water supplies, including possible adverse effects on surface waters or groundwater • Anticipated air discharges, including possible adverse effects on air quality The proposed use is to be affordable apartments adjacent an existing commer- cial node with adeauate roads and utilities to accommodate an additional 72 units. The developmenttroposes a low impervious percentage to mitigate environ- mental impacts. On this basis, the use should not endanger the public health or 2. The use meets all required conditions and specifications of the Zoning Ordinance. The project has been designed in accordance with the New Hanover County Unified Development Ordinance. Office and Institutional Zoning_crite a as i Mows high densit�r development under Special Use. The grojec w 11 meet la I req -ujred conditions and specifications of the ordinance and the Special Use process. Board of Commissioners - April 20.1 q Page 5 of 8 ITEM: 16- 7 - 6 Pecra Use Permit Application — Updated 72017 CRITERIA REQUIRED FOR APPROVAL OF A SPECIAL USE PERMIT (continued) 3. The use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity. Considerations: • The relationship of the proposed use and the character of development to surrounding uses and development, including possible conflicts between them and how these conflicts will be resolved (i.e. buffers, hours of operation, etc) • Whether the proposed development is so necessary to the public health, safety, and general welfare of the community or County as a whole as to justify it regardless of its impact on the value of adjoining property The project is designed with maximum buffering and open space. This is con- sistent with the residential uses in the area that are also spread out and af- forded dense vegetative separation. Given these commonalities, the use should not substantially injure the value of adjoining and abutting properties. 4. The location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the New Hanover County Comprehensive Land Use Plan. Considerations: • The relationship of the proposed use and the character of development to surrounding uses and development, including possible conflicts between them and how these conflicts will be resolved (i.e. buffers, hours of operation, etc) • Consistency with the Comprehensive Plan's goals, objectives for the various planning areas, its definitions of the various land use classifications and activity centers, and its locational standards The plan submitted has been designed to be in harmony with the area and in general conformity with the New Hanover County Comprehensive Land Use Plan. The project proposes a clubhouse its residents and an abundance of open campus for outdoor leisure. The project coverage is consistent with the adjoining properties. Board of Commissioners - April ?, Page 6 of S ITEM: 16- 7 - 7 pecia Use Permit Application — Updated 72017 APPLICATION REQUIREMENTS Staff will use the following checklist to determine the completeness of your application. Please verify all of the listed items are included and confirm by initialing under "Applicant Initial ". If an item is not applicable, mark as "N /A ". Staff will confirm If an application is complete within five business days of submittal. Applications must be complete in order to process for further review. Page 7 of 8 Special Use Permit Application — Updated 72017 Board of Commissioners - April 2, 2018 ITEM: 16- 7 - 8 Applicant Staff Required Information Initial or Initial or N/A N/A 1 Complete Special Use Permit application. 2 Appllcation fee — ($500; $250 if application pertains to a residential use (Le, jhf mobile home, duplex, family child care home), 3 Traffic Impact Analysis (for uses that generate more than 100 peak hour trips). nfa ti 4 Site Plan including the following elements: • Tract boundaries and total area, location of adjoining parcels and roads. )Ilf • Proposed use of land, structures and other improvements. For residential uses, this shall include number, height and type of units and area to be occupied by each structure and /or subdivided boundaries. For non - residential structures, this shall include approximate square footage and height of each structure, an outline of the area it will occupy and the specific purpose for which it will be used. • Development schedule Including proposed phasing. • Traffic and Parking Plan to include a statement of impact concerning local traffic near the tract, proposed right -of -way dedication, plans for access to and from the tract, location, width and right -of -way for internal streets and location, arrangement and access provision for parking areas. • All existing and proposed easements, reservations, required setbacks, rights -of -way, buffering and signage. • The one hundred (100) year floodplain line, if applicable. • Location and sizing of trees required to be protected under Section 62 of the Zoning Ordinance. • The approximate location of US Army Corps of Engineers Clean Water Act Section 404 and Rivers and Harbors Act Section 10 Wetlands, and wetlands under jurisdiction of the NC Department of Environmental Quality. • Any additional conditions and requirements, which represent greater restrictions on development and use of the tract than the corresponding General Use District regulations or other limitations on land which may be regulated by Federal or State law or Local Ordinance. • Any other Information that will facilitate review of the proposed change (Ref. Article VII, as applicable). 5 1 hard copy of ALL documents AND 8 hard copies of the site plan. Additional hardS copies may be required by staff depending on the size of the document site plan. 6 1 PDF digital copy of ALL documents AND plans. Page 7 of 8 Special Use Permit Application — Updated 72017 Board of Commissioners - April 2, 2018 ITEM: 16- 7 - 8 ACKNOWLEDGEMENT AND SIGNATURES By my signature below, I understand and accept all of the conditions, limitations and obligations of the Special Use Permit for which I am applying. I understand that the existing official zoning map is presumed to be correct. I understand that I have the burden of proving that the proposal meets the four required conclusions. I certify that this application is complete and that all information presented in this application is accurate to the best of my knowledge, information, and belief. Authority for Appointment of Agent Form If applicable, I also appoint the applicant /agent as listed on this application to represent me and make decisions on my behalf regarding this application during the review process. The applicant /agent is hereby authorized on my behalf to: 1. Submit an application including all required supplemental information and materials; 2. Appear at public hearings to give representation and commitments; and 3. Act on my behalf without limitations with regard to any and all things directly or indirectly connected with or airising out of this application. Signature of Property Owner(s) Print Name(s) -5Ep AJ t E L. r is ign ture of Ap licant /Agent 1' h6-4AG44% "EM1'iR. Print Name OTT1El2 CtZ eir- PARt�.iFRS, I:LC. NOTE: Form must be signed by the owner(s) of record. If there are multiple property owners a signature is required for each owner of record. *The land owner or their attorney must be present for the application at the public hearings. If an applicant requests delay of consideration from the Planning Board or Board of County Commissioners before notice has been sent to the newspaper (approximately 2 -3 weeks before the hearing), the item will be calendared for the next meeting and no fee will be required. If delay is requested after notice has been sent to the newspaper, the Board will act on the request at the scheduled meeting and are under no obligation to grant the continuance. If the continuance is granted, a fee in accordance with the adopted fee schedule as published on the New Hanover County Planning website will be required. For Staff Only Application Received: Completeness Determination Required By (date): Determination Performed on (date): Planning Board Meeting: Board of Commissioners - April 2, 2018 ITEM: 16- 7 - 9 Page 8 of 8 Special Use Permit Application — Updated 72017 ACKNOWLEDGEMENT AND SIGNATURES j By my signature below, I understand and accept all of the conditions, limitations and obligations of the Special Use Permit for which I am applying. I understand that the existing official zoning map is presumed to be correct. I understand that I have the burden of proving that the proposal meets the four required conclusions. I certify that this application is complete and that all information presented in this application is accurate to the best of my knowledge, information, and belief. Authority for Appointment of Agent Form If applicable, I also appoint the applicant /agent as listed on this application to represent me and make decisions on my behalf regarding this application during the review process. The applicant /agent is hereby authorized on my behalf to: 1. Submit an application including all required supplemental information and materials; 2- Appear at public hearings to give representation and commitments; and 3. Act on my behalf without limitations with regard to any and all things directly or indirectly connected with r rising out of this a ication. Signature of Property wner(s) Print Name(s) igna!ure of Applicant /Agent Print Name 1�SA�SACaIr.Srd 1N11F1i; oTrM CR�kr�t�5. LLC, NOTE: form must be signed by the owner(s) of record. If there are multiple property owners a signature is required for each owner of record. *The land owner or their attorney must be Rresent for the a pp lication at the pu blic hen rin g s. If an applicant requests delay of consideration from the Planning Board or Board of County Commissioners before notice has been sent to the newspaper (approximately 2 -3 weeks before the hearing), the item will be calendared for the next meeting and no fee will be required. If delay is requested after notice has been sent to the newspaper, the Board will act on the request at the scheduled meeting and are under no obligation to grant the continuance. If the continuance is granted, a fee in accordance with the adopted fee schedule as published on the New Hanover County Planning website will be required. Only' For Staff Application Received. Completeness Determination Required By (date): Determination Performed on (date): Planning Board Meeting; f zy z�l� 13(lZdl� I I z� Znig I � 1 Zo�� Page 8 of 8 Board of Commissioners - Aprt§rrcjo�1�se Permit Application — Updated 7/2017 ITEM: 16- 7 - 10 Project: PW -1330 Engineer: JHF Date: 1/24/2018 13innOt Village -6partrn17,nt,9 Project Narrative This proposed multi - family residential development is on two independently owned properties being 701 and 735 Piner Road within the New Hanover County zoning jurisdiction. A total of 72 apartment units are proposed on approximately 7.2 acres located near the intersection of Piner Road and Carolina Beach Road. The site presently contains a few trailers as well as an older stick built home. The existing dwellings will be removed along with associated driveways and utilities. The front of the site is densely wooded with intermediate sized pine trees, with some hardwoods located towards the rear of the site. Properties to the northeast and southwest are underdeveloped, with structures complimenting those on the subject site. The project has been designed to maximize buffers and open space. The New Hanover County Unified Development Ordinance allows for a reduction in the required setbacks adjacent existing single family detached housing with an in kind increase in the buffer width. This project has used this allowance on all but the western property line. This results in all properties adjacent buildings having a sixty five feet wide buffer. The project is nearly low density by the North Carolina Department of Environmental Quality's State Stormwater standards. The project shows only twenty five percent impervious built upon area. The project will be required to provide storm water detention to meet New Hanover County's storm water ordinance as well as treatment to the State Storm Water Management standards. The project proposes interconnectivity to the existing stub road Wood Duck Circle. Office and Institutional zoning requires that 35% percent of the project area be committed to Open Space. There is also a planned clubhouse for the enjoyment of the future residents. Board of Commissioners - April 2, 2018 ITEM: 16- 7 - 11 PLOTTED: Jnn 15, 2018 - 6:09pm LOCATION, PANORRI3\2018 -001 Wilmington, NC \2018 Prelim \Sheets\ A.1,dwg Plotted By: mlee - Copyright 2018 AID Q D r Q u) M Q Q 3 z D ul 0 � u z0 DO P "r �z (^ o D rti - A A O L=LR =41 1 m ul N X fl - - L _j -n ICI — A a,l II 3 L 00: �°—� E \ L O O / �+ F "3$1 --1 (P -A l a I I I 0 T —Z \ \(� m _ 12' -2" B N 111 D Q y O It D r Z Q D -0 A Y N I i rR�rtlmi X F -1 o m3 LL A I J IA O C M-Z 1 — X T o I n I(4L I E I I T - n N� 53 A T�3 + o j a p II x O I� O I 12' -6 1/2" 12' -01/2" • ::: .. 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ONE N •::::::: MARTIN PREY ASSOCIATES - ARCHITECTS, P.C. ■■ : ■■ ■ ■ ■■ ■■ : ■ ■ ■ ■■ ■■ 215 CHURCH STREET SUITE 200 DECATUR GEORGIA 30030- 3329 404- 313 -2800 :•• :•• •• ••1 ••• ••••• mimm BENNETT VILLAGE APARTMENTS ■■■ ■ ■■ ,�� I ■ ■■ �� MM 1MM ■ ■ ■\ MMM , IMMMM ■■ ■■ WILMNGTON, NC UNIT FLOOR PLANS ommmommmi NOT RELEASED FOR CONSTRUCTION Board of Commissioners - April 2, 2018 ITEM: 16- 8 - 1 FROWT REAM 2018 -001 D1,R 1 -16 -2015 DRAWN RY / CH= RY - MRL A w PLOTTED: Jnn 15, 2018 - 6:08pm LOCATION, P \NORRIS \2018 -001 Wilmington, NC \2018 Prelim \Sheets\ A.2.dwg Plotted By: mlee - Copyright 2018 W 0 M T N B C) D r n m m N MARTIN IMEY ASSOCIATES - ARCHITECTS, P.C. 215 CHURCH STREET SUITE 200 DECATUR GEORGIA 30030- 3329 404- 313 -2800 BENNETT VILLAGE APARTMENTS WILMNGTON, NC BUILDING 100 d 300 - FLOOR PLANS NOT RELEASED FOR CONSTRUCTION Board of Commissioners - April 2, 2018 ITEM: 16- 8 - 2 FROACT ROAM 2018 -001 DUE 1 -16 -2018 DRAWN BY ,5B - MRL PLOTTED Jnn 17, 2018 - 11:11— LOCATIDN: P:\NORRIS \2018 -001 Wilmington, NC \2018 PreLim \Sheets\ A3.dwg Platted By: rolee - Copyright 2018 W C 'S aC M N B C) D r n m - m W 61' -2" 301-111 30' -1" 31' -1" e,2'-2Y2" 31' -I" a w fA W A N W - C - T a� -Z N W W A 8 W W t9 J MARTIN IMEY ASSOCIATES - ARCHITECTS, P.C. 215 CHURCH STREET SUITE 200 DECATUR GEORGIA 30030- 3329 404- 313 -2800 BENNETT VILLAGE APARTMENTS WII.MNGTON, NC BUILDING 100 d 300 - FLOOR PLANS NOT RELEASED FOR CONSTRUCTION Board of Commissioners - April 2, 2018 ITEM: 16- 8 - 3 2018 -001 D 1 -16 -2018 MRL PLOTTED: Jnn 15, 2018 - 6:07pm LOCATION, PANORRI3\2018 -001 Wilmington, NC \2018 Prelim \Sheets\ A.4.dwg Plotted By: mlee - Copyright 2018 oil N B C) D r n m m N■■■■■■ ■■v -00 ■■■0000■. exorecr xev®ots ••••... ••• .. .... 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I- 16 -2018 —P •••••� ••• 6000 N0 00, 1000 6666• BENNETT NRI AGE APARTMENTS ■.■OI �..■ �..■ .. ...� \.. ■ ■ ■� 11 No auwlleriaa�er . ■ ■ ■F I■■■ INN■ u ■NN\ 7■ ■■.\ 00.00. ■■�� E■■■ ■ ■N� �I ■ ■ ■� �� ■ ■. �� ■■ WII.MINGTON, NC BUILDINCs 2m0 -FLOOR PLANS M� No 0000■ '0 1 ■■�� ■■ ■� NOT RELEASED FOR CONSTRUCTION Board of Commissioners - April 2, 2018 ITEM: 16- 8 - 4 PLOTTED: Jnn 15, 2018 - 6:07pm LOCATION, PANORRI3\2018 -001 Wilmington, NC \2018 Prelim \Sheets\ A.5.dwg Plotted By: mlee - Copyright 2018 m uJ 0 d z Pi N Q 1 ll T� V F z N B C) D r n m m m NO ■■v -00 ■■■■■■. exorecr xev®ots ■■■■..mm .. .... ••••■■•• MARTIN RILEY ASSOCIATES - ARCHITECTS, P.C. ■000..ml .mI ...■ .. loom.... 2018 -001 ■.■■mm. i ■r i M.N. ■mv .■ ► 7mm■■.. 25 CHURCH STREET SUITE 200 DECATUR GEORGIA 30030 -M 404- 313 -2800 MOO ■ ■I ■ ■■ ■.I' 'M ■, lmm■■.. um ■ ■ ■ ■.I � ■■ I � ■■ ■■ ■.. � ■ ■■ ■■, lm ■ ■ ■m I- 16-2018 (.l1 000001 ••• 6000 00 00, 1000 6666• BENNETT NRI AGE APARTMENTS ■ ■ ■■I goo■ goo■ .. ...� lo. ■ ■ ■� l■■■. auwlleriaa�er . ■ ■ ■F I■■■ 6■■■ ■■ ■mm\ 7■ ■■.\ ■.■. ■ ■�� loom '0 11 l■■■ �� l ■■m �� ■■ WII MINGTON, NC BUILDINCz 200 -FLOOR PLAN M� NOT RELEASED FOR CONSTRUCTION Board of Commissioners - April 2, 2018 ITEM: 16- 8 - 5 PLOTTED Jam 15, 2016 - 6,06pm LOCATION, P, \NORRIS \2018 -001 Wilmington, NC \2018 Pre(1m \Sheets\ A.6.dwg Plotted By, mlee - Copyright 2018 z w O ll O z M r m { D O z 0) N 0 n n r A m _ N I I I I A r M N w uj 0 d z a. 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