The URL can be used to link to this page

Agenda 2018 05-21AGENDA MAY 21, 2018 NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 Wilmington, NC WOODY WHITE, CHAIRMAN - SKIP WATKINS, VICE- CHAIRMAN JONATHAN BARFIELD, JR., COMMISSIONER - PATRICIAKUSEK, COMMSSIONER- ROB ZAPPLE, COMMSSIONER ;HRIS COUDRIET, COUNTY MANAGER- WANDACOPLEY, COUNTYATTORNEY- KYMCROWELL, CLERK TO THE BOARD 9:00 AM MEETING CALLED TO ORDER (Chairman Woody White) I NVOCATION (Pastor Jonathan Bowling, Carolina Beach Presbyterian Church) PLEDGE OF ALLEGIANCE (Commissioner Jonathan Barfield, Jr.) APPROVAL OF CONSENTAGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Approval of Minutes 2. Approval of Point Security, Inc., as a Sole Source Vendor for the Purchase of Smiths Detection X -Ray Inspection System for the New Hanover County Courthouse 3. Annual Review and Approval of New Hanover County ABC Board Travel Policy 4. Adoption of Budget Amendments ESTIMATED REGULAR AGENDA ITEMS OF BUSINESS MI NUTES 5 5. Consideration of a Resolution Recognizing the 35th Anniversary of the Fifth Judicial District Guardian ad Litem Program 5 6. Consideration of a Resolution in Support of HB409 10 7. Presentation of Service Awards and Introduction of New Employees 10 8. Wilmington Downtown, Inc. (W D I) Update 10 9. New Hanover County Library Advisory Board Annual Update 10 10. Consideration of Budget Amendment to Fund the Carolina and Kure Beach Coastal Storm Damage Reduction Event 5 11. Consideration of a Resolution Authorizing the Execution and Delivery of Installment Financing Contract with South State Bank to Finance the Acquisition of Purchase of Pierce Enforcer Pumper and Self Contained Breathing Apparatus 10 12. Consideration of Declaration of Covenants, Conditions, and Restrictions for Oak Grove Cemetery and Flemington Cemetery 5 13. Committee Appointments Board of Commissioners - May 21, 2018 PUBLIC COMMENTS ON NON - AGENDAITEMS (limitthree minutes ESTIMATED ADDITIONAL AGENDA ITEMS OF BUSINESS MINUTES 14. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 15. ADJOURN Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. M ission New Hanover County is committed to progressive public policy, superior service, courteous contact, judicious exercise of authority, and sound fiscal management to meet the needs and concerns of our citizens today and tomorrow. Vision A vibrant prosperous, diverse coastal community, committed to building a sustainable future for generations to come. Core Values Integrity -Accountability - Professionalism - Innovation - Stewardship Board of Commissioners - May 21, 2018 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 .K DEPARIMENE Governing Body PRESENIElt(S): Kym Crowell, Clerk to the Board CONUCT(S): Kym Crowell SUBJECT: Approval of Minutes BRIEF SUNMJARY: Approve minutes from the following meetings: Agenda Review Meeting held on May 3, 2018 Regular Meeting held on May 7, 2018 STRATEGIC PLANALIGNMENR Superior Public Health, Safety and Education • Keep the public informed on important information RECOMNffiNIDED MOTION AND REQUEST® ACTIONS: Approve minutes. COUNTY MANAGEi2'S CODM9FNIS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - May 21, 2018 ITEM: 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 13CINXI-K-11 DEPARMVIFNE Sheriff PRESEVMgS): Chief Deputy Kenneth Sarvis CONrACT(S): Lt. Jimmie Simmons and Lena Butler, Purchasing Supervisor SUBJECT: Approval of Point Security, Inc., as a Sole Source Vendor for the Purchase of Smiths Detection X- Ray Inspection System for the New Hanover County Courthouse I1.1NIyO INVAluM.aii New Hanover County Sheriffs Office desires to replace the current scan machine being used for security at the Courthouse. The current equipment was purchased sixteen (16) years ago and at times fails to function properly. The machine is a Smiths Detection product and the Sheriffs office would like to replace the equipment with the same type equipment. This is due to the fact that Smiths Detection equipment is currently being used at the County's Jail, Juvenile Justice Building, and Department of Social Services. Point Security, Inc., is the sole distributor of the Smiths Detection X -Ray system to the NC marketplace. This has been confirmed in a letter dated 4/23/2018 from the manufacturer, Smiths Detection. NCGS 143- 129(e)(6)exempts purchases of apparatus, supplies, materials, or equipment when: (i) performance or price competition for a product are not available; (ii) a needed product is available from only one source of supply; or (iii) standardization or compatibility is the overriding consideration. This exception is referred to as Sole Source and must be approved by the Board prior to the award of the contract or issuance of purchase order. Standardization is the overriding consideration for the purchase of this equipment from Point Security, Inc. The total cost of the equipment is $35,394. Funds are available in the Sheriffs Office FY 17 -18 budget for this purchase. STRATEGIC PLAN ALIGNMENP Superior Public Health, Safety and Education • Increase public safety and crime prevention I►� :1y 1 [17► /_ \►`I 11 s roil] gs 10 17_[011 [col Approve Point Security, Inc., as a Sole Source Vendor for the Purchase of Smiths Detection X -Ray Inspection System for the New Hanover County Courthouse. ATUCHWEINTS: Resolution Sole Source Letter Quote Board of Commissioners - May 21, 2018 ITEM: 2 COUNIY NIANA, II S CONDI ENB AND RECONPdENDATIONS: (only Manager) Recommend approval. CONMSSIONFRS' ACIIONS: Approved 5 -0. Board of Commissioners - May 21, 2018 ITEM: 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION APPROVAL OF POINT SECURITY, INC. AS A SOLE SOURCE VENDOR FOR THE PURCHASE OF SMITHS DETECTION X -RAY INSPECTION SYSTEM WHEREAS, New Hanover County Sheriffs Office desires to replace the current scan machine being used for security at the Courthouse due to its lack of reliability; and WHEREAS, the current machine is a Smiths Detection product and the Sheriff s office would like to replace the equipment with the same type equipment due to the fact that Smiths Detection equipment is currently being used at the County's Jail, Juvenile Justice Building, and Department of Social Services; and WHEREAS, Point Security, Inc., is the sole distributor of the Smiths Detection X -Ray system to the North Carolina marketplace as confirmed in a letter dated April 23, 2018, from the manufacturer, Smiths Detection; and WHEREAS, North Carolina General Statute (NCGS) 143- 129(e)(6) exempts purchases of apparatus, supplies, materials, or equipment when: (i) performance or price competition for a product are not available; (ii) a needed product is available from only one source of supply; or (iii) standardization or compatibility is the overriding consideration; and WHEREAS, standardization is the overriding consideration for the purchase of this equipment from Point Security, Inc. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners approves Point Security, Inc. as a sole source vendor for the purchase of Smiths Detection X -Ray Inspection System in the amount of $35,394 in accordance with the provisions of NCGS 143- 129(e)(6). ADOPTED this the 21St day of May, 2018. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 21, 2018 ITEM: 2 - 1 - 1 April 23, 2018 Lt. Simmons New Hanover County 3950 Juvenile Center Road Castle Hayne, NC 28429 isiinmons@nhcgov.com Sole Source Confirmation smLths Smiths Detection 2202 Lakeside Boulevard Edgevmd„ MD 21040 T: +1410 612 2625, F: +1410 510 9496 www.smithsdetecfion.com Point Security, Inc. is the sole distributor of the following Smiths Detection products to the NC marketplace: X -RAY • All Conventional X -Ray Systems — all configurations, accessories, service and repairs • All B -SCAN X -ray Body Scanner Systems — all configurations, accessories, service and repairs These products are not available through any other sales channels. If you have received pricing information from persons or companies other than Point Security, Inc. it will be considered non- authorized by Smiths Detection, Inc. Smiths Detection, Inc. will only accept, service, warrant and support orders for systems that are placed directly with Point Security, Inc. If you have any questions, please feel free to contact me. Sincerely, Shaun Ripani, id- Atlantic Regional Sales Manager Shaun-Ripani@smiths-detection.com Phone: 908 -229 -1484 Board of Commissioners - May 21, 2018 SmIth6Delecdon- Danbury ITEM: 2 - 2 - 1 A Smiths croup Company Point Security, Inc. 5815 NC Hwy. 8 South Lexington, NC 27292 (336) 357 -3417 .................................................... ............................... Customer: ...................... ............................... :New Hanover Co. Sheriffs Office ::Lt. Simmons, 910 - 798 -4572 316 Princess St. Wilmington, NC 28401 ..................................................... Bid Number ......... Item..l 60401 HEI- Advanced Software.. HEI -XACT HEI- .5M -6040i HEI -1 M -6040i Job Net 30 Description Estimate Date Estimate # 4/5/2018 16 -2012 .. <.... .. -- T .................................... ....,; € Decision Date ! Sales Rep FOB .............................. . ------------------------ ----------------- ............... ....----------- - -- 5/5/2018 Destination ......... ............................... .._ ............................. ..... ......... ._............ ........ Quantity Amount Total 6040i, X -Ray Inspection System 1.00 28,094.06 28,094.06T Smiths Detection 19 "LCD 12 Month Standard Warranty Hi -SPOT- Auto Dense Area Detection Hi -TRAX- Image Enhancement Functions Advanced Software Package, $10,800 value 1.00: 2,500.00: 2,500.00T: HI -TIP -PLUS - Treat Image Projection OTS - Operator Training System IMS - Image Management System Optizoom HDA - High Density Alert X -Plore - Determination of Organic Materials Advanced Software, X -ACT (Advanced 1.00: 1,500.00: 1,5OO.00T Contents Tracking) Table, .5M/20" Entry/Exit Roller 1.00: 850.00: 850.00T: 60401 Table, 1M /40" Entry/Exit Roller LOW 950.00: 950.00T: 60401 ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- — ........ - ..... .. Thank you for considering Point Security. Total .... . ..... . . .... . ...... . .... . . .... . .... . . ..... . . .... . ..... . . .... . ...... ..... . . .... . .... . . ..... . . .... . ..... . . .... . ..... . . ... . . . .... . .... . . ..... . . .... . ..... . . .... . ..... . . ... . . . .... . ... . . . ..... . . . ... . ...... .... . www.pointsecurityinc.com Board of Commies %0s - May 21, 2018 ITEM: 2 - 3 - 1 Point Security, Inc. 5815 NC Hwy. 8 South Lexington, NC 27292 (336) 357-3417 ........................................................................................................................ Customer: ;New Hanover Co. Sheriffs Office ::Lt. Simmons, 910-798-4572 316 Princess St. Wilmington, NC 28401 .................................... Bid Number Item ............. HEI-Warrantyl Estimate ....................... Date Estimate # 4/5/2018 16-2012 ................................ .................................... .... ................. .................................... ?'A`111111111rer� Decision Date Sales Rep FOB Job s .................................... ........... ..................... ........................................ -------------------------- --------------- .......................................... Nct 30 5/5/2018 Destination ................................... .................................... .. . ............................. ....... ........... - -------------- Description Quantity: Amount Total IL.......... I .......................... ........ ........ ...... I ............. I ........ ................. On Site Ext. Warranty, One Year (2 Total) 1.00; 0.00; O.00T; I w/Annual PMI and Radiation Leak Survey On-Site Coverage, M-F, 08:30-17:00 All Labor, Travel, Expenses All replacement parts required Installation X-Ray Installation of X-Ray Inspection System -Assembly, Testing and Final Commissioning -Radiation Safety Inspection ,-2-hour Operator Orientation by FSE Freight-Billed To Client Freight, Shipping and Handling NC Sales for Resale 1.00: 750.00 750.00 1.00 750.00 750.00T 0.00% ....................................................................................................................................................................................................... ......... Thank you for considering Point Security. Total ................................................................................................................................................................................................................ www.pointsecurityinc.com Board of CommiRftss2s- - May 21, 2018 ITEM: 2 - 3 - 2 1 1 $35,394.06 ................................ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 COMENr DEPARTMFNR County Attorney PRESEVMt(S): Marnina Queen or Kathy Clark, New Hanover County ABC CONTACT(S): Wanda Copley, County Attorney SUBJECT: Annual Review and Approval of New Hanover County ABC Board Travel Policy IH191yWilluluM.aii At its April 18, 2018 meeting, the New Hanover County ABC Board conducted its annual review and approved its Travel Policy. The ABC Board's Travel Policy conforms to the County's Travel Policy and is reviewed for reapproval each year as directed by the Board of Commissioners. STRATMC PLANALIQVNIHNR RECOMNIDNIDED MOTION AND REQUESTM ACTIOM: Approve New Hanover County ABC Board Travel Policy. ATTACENUNIS: ABC Board Travel Policy COUNTY MANAGEit'S CONrYK7M AND RECONDIENDATIONS: (only Manager) Recommend approval. CONMSSIONFRS' ACTIONS: Approved 5 -0. Board of Commissioners - May 21, 2018 ITEM: 3 New Hanover County ABC Board Travel Policy - Revised Effective: Approved by the NHC ABC Board April 18, 2018; pending approval of the New Hanover County Commissioners; pending approval by the NC ABC Commission 1. Purpose: a. The purpose of this policy is to provide ABC Board members and employees detailed information on the policies and procedures required when traveling on authorized ABC Board business when Board funds are being used. This Board policy is intended to supplement the New Hanover County Travel Policy (Memorandum No. 15 -004, issued March 31, 2015) to include the New Hanover ABC Board (hereafter referred to as the "Board "). Specific mandates for NC ABC Boards appear near the end of this document. b. This policy was developed to provide a clear and consistent understanding of the Board's definition of business related expenditures. These are expenditures incurred while executing official Board business whether out of town or a day trip. c. This policy includes specific requirements and guidelines for payment and reimbursement of all allowable authorized travel expenses. The ABC Board assumes no obligation to reimburse expenses that are not in compliance with this policy. Any exceptions or deviations from this policy will require Board Chair (or his /her designee) approval before the related expenditure will be reimbursed. 2. Organization /Individuals Affected: a. This Travel Policy and related procedures applies to the New Hanover ABC Board, its Board members and Board employees (hereafter collectively referred to as "travelers "). 3. Definitions and Related Forms: a. Business Travel — Appropriately authorized travel by a Board member or employee, deemed necessary to conduct official business, relating to training sessions, conferences, conventions or other authorized meetings which will provide business value or promote professional development that benefits the NHC ABC Board. b. Authorized Travel Expenses — Reasonable expenses incurred as part of business travel that are properly documented and consistent with the policies and guidelines contained in the Travel Policy. c. Board Procurement Card/P -card — Board issued credit /debit card provided to certain personnel in order to make purchases of goods and/or services required by the Board. d. Forms — a.Travel Authorization Report, NHC ABC Board Form 001 — Pre - authorization for travel and cash advances. Page 1 of 11 Board of Commissioners - May 21, 2018 ITEM: 3 - 1 - 1 New Hanover County ABC Board Travel Policy - Revised Effective: Approved by the NHC ABC Board April 18, 2018; pending approval of the New Hanover County Commissioners; pending approval by the NC ABC Commission b.Travel Expense Report, NHC ABC Board Form 002 — Reimbursement Request and documentation. 4. Travel Authorization: a. All Board members and the CEO must have all travel requests approved by the Board Chair (or Vice Chair); the Finance Officer must appropriate funds in advance of the trip, and pre -audit the instrument in the manner required by G.S. 1813-702. b. All employees, except the CEO, must have all travel requests authorized by the CEO (or designee); the Finance Officer must appropriate funds in advance of the trip, and pre -audit the instrument in the manner required by G.S. 1813-702. 5. Travel Advances: a. In order to avoid financial hardships for employees who are required to travel on official Board business, the Board will pre -pay and / or advance up to 100% of the estimated travel expenses, so long as total requested advance for expenses is at least equal to the standard daily meal per diem limit. Advances are to be used for those employees who need the funds prior to their travel. b. Whenever possible, accounts payable checks should be used to pay for transportation, registration, and lodging to keep the actual out -of- pocket expenses requiring an advance to a minimum. c. Travel Advance Limits: Minimum: Estimated expenses are equal to the standard daily meal per diem limit. Maximum: 100% of estimated travel expenses. d. NO TRAVEL ADVANCES will be issued for meal per diem for same -day travel trips. e. The Travel Authorization Report (TAR), with estimates / documentation for all trip - related costs and necessary approval signatures /e- mails, must be sent to Finance no less than ten (10) business days prior to the expected departure if an advance is requested. f. The Finance Officer will not issue a travel advance if the traveler has an outstanding advance that has not been reconciled and cleared by a corresponding Travel Expense Report (TER) according to the guidelines. Travelers who are routinely late in submitting travel reconciliations (the travel expense report) will not receive future advances. Page 2 of 11 Board of Commissioners - May 21, 2018 ITEM: 3 - 1 - 2 New Hanover County ABC Board Travel Policy - Revised Effective: Approved by the NHC ABC Board April 18, 2018; pending approval of the New Hanover County Commissioners; pending approval by the NC ABC Commission 6. Transportation: a. In determining the mode of transportation to be used for travel, the Board will pay either the standard mileage reimbursement (IRS business rate), the cost of air fare at the coach rate, or other similar fare for other modes of transportation (i.e. rail, rental vehicle, etc.) depending on which is economically reasonable. b. The person approving the travel should determine the most suitable travel mode, based upon factors such as convenience and time. When more than one employee is attending the same function, etc., carpooling is strongly encouraged. c. Board Vehicle a. Board owned passenger vehicles may be used for any authorized travel. The requesting traveler must obey all laws of the jurisdiction in which the vehicle is being operated and will be responsible for any parking or traffic violations incurred while using the Board vehicle. b.The Board vehicle should be used in conducting official Board business only. A minimal amount of personal use, such as driving the vehicle to and from a meal is allowed. If family members accompany travelers on a business trip, a personal vehicle must be used. c. Employees are strongly encouraged to use a Board vehicle when available for same day travel, particularly travel within New Hanover County. d.The Board has fuel cards for the specific purpose of purchasing fuel for Board owned vehicles; these cards must be used with an assigned PIN. The Board receives a discount when these cards are used. Avoid using personal card charges to purchase fuel for Board vehicles. d. Rental Vehicles a. Travelers must obey all laws of the jurisdiction in which the rented vehicle is being operated; drivers will be responsible for any parking or traffic violations incurred while using the vehicle. b.The classes of cars approved by the Board that are available for rent include Economy, Compact and Intermediate. When Board travelers are carpooling to a travel destination, a larger rental vehicles may be leased for the benefit /comfort of those carpooling /traveling together. c. The Board provides insurance for business rentals. Travelers must refuse Loss /Collison Damage Waiver (LDW) and Personal Accident Insurance (PAI) for domestic business travel; travelers will not be reimbursed if they purchase this coverage. Page 3 of 11 Board of Commissioners - May 21, 2018 ITEM: 3 - 1 - 3 New Hanover County ABC Board Travel Policy - Revised Effective: Approved by the NHC ABC Board April 18, 2018; pending approval of the New Hanover County Commissioners; pending approval by the NC ABC Commission e. Personal Vehicle a. If a personal vehicle is used, it is the responsibility of the owner of the vehicle being used for Board business to have customary automobile liability insurance coverage including medical payments, for their protection and that of their passengers. If a traveler drives a personal vehicle, his /her insurance policy covers vehicle damage and any expenses incurred in an accident. b.Reimbursement for miles traveled in a personal vehicle will be at the maximum rate allowed by the Internal Revenue Service (IRS) which is updated annually on the first day of January. c.Any Board employee who receives an automobile allowance is NOT eligible for mileage reimbursement. d.When a private vehicle is used for travel, only the owner of the private vehicle is to be reimbursed the applicable mileage rate. The same guidelines for determining allowable mileage as used by the Internal Revenue Service (IRS) will be used by the Board. 1. Mileage from home to a place other than the traveler's normal place of work should be calculated net of the traveler's regular commuting mileage (from home to work). 2. Travel from home to work is NOT allowable mileage, unless the employee is in a call -back status. 3. Board members are eligible for personal vehicle reimbursement for official Board - related travel except for travel-to-from regular Board meetings. 4. Voluntary travel for personal benefit is NOT allowable mileage. e. To process a reimbursement request, mileage with appropriate descriptions of travel incurred, business purpose and destination must be noted on the Travel Expense Report. A printed map with estimated miles from one of Internet map providers will be sufficient documentation of miles driven. f. If the traveler chooses to drive a personal vehicle greater than 400 miles one way instead of flying to a destination, reimbursement for the use of the personal vehicle (including additional lodging costs, meal and incidental expenses and parking necessitated by this mode of travel) shall not exceed the coach airfare rate to the destination plus any additional costs that would have been incurred as a result of air travel. Page 4 of 11 Board of Commissioners - May 21, 2018 ITEM: 3 - 1 - 4 New Hanover County ABC Board Travel Policy - Revised Effective: Approved by the NHC ABC Board April 18, 2018; pending approval of the New Hanover County Commissioners; pending approval by the NC ABC Commission f. Air Travel a.Air travel should be arranged and tickets purchased, after receiving all necessary authorizations for the trip, as early as possible to assist in keeping costs at a minimum. Airline flights must be booked at no more than the coach rate fare. Air travel may be booked via an airline direct or with an on- line discount broker, such as Expedia or Orbitz. b.If a flight reservation is changed or cancelled and results in additional fees, aw written explanation approved by the Board Chair (for Board members) or the CEO (for employees) must be provided. If the change is not Board related, the traveler will be responsible for the additional fee unless an emergency occurs and is approved by the Chair or CEO, respectively. c. The Board will pay one baggage fee each way when traveling by air. The traveler should retain the E- ticket, Internet receipt, or boarding pass and the receipts for the baggage fees, report the amounts on the Travel Expense Report and attached the receipts as documentation to show that the expenditure was actually incurred. The traveler will be responsible for additional fees, including any overage fees for excess weight. g. Other Travel Transportation/Parking Fees a. Ground Transportation includes trains, airport shuttles, buses, and taxis and is authorized when incurred while out of town on Board business. Ground transportation includes travel to /from the airport and hotel, travel to /from hotel and location of business /conference /meeting, and travel to /from hotel and restaurant, etc. b.Parking charges and tolls will be reimbursed. Receipts are required and will be reimbursed at actual cost. 7. Meals a. To be eligible to receive payment of the meal per diem, traveler must be in travel status. Travel status occurs when traveler incurs over 50 miles of one way travel from his /her New Hanover ABC Board work facility to arrive at his /her business destination. b. Meals will be reimbursed using the per diem rate per the U.S. General Services Administration (GSA) and are updated annually, effective each October V. (US Government fiscal year begins October 1). Refer to the following website: http: / /www.gsa.gov/portal /categor3/100120 for current rates. c. In the event that the per diem allowance needs to be prorated to reflect times that the traveler is not in travel status, per diem allowance will be based in the per meal allowance. The following schedule guidelines will be used to determine the per diem allowance for that day. • Breakfast: Depart prior to 7:00 AM. Page 5 of 11 Board of Commissioners - May 21, 2018 ITEM: 3 - 1 - 5 New Hanover County ABC Board Travel Policy - Revised Effective: Approved by the NHC ABC Board April 18, 2018; pending approval of the New Hanover County Commissioners; pending approval by the NC ABC Commission • Lunch: Depart prior to 11:00 AM and/or return after 2:00 PM. • Dinner: Return after 7:00 PM. d. Receipts: No receipts are required for per diem reimbursements that comply with these guidelines. Tips for meals, vending machine, and snacks are included in the per diem meal allowance rate and are not reimbursable. e. No travel related meals should be charged to a Board charge card, unless special circumstance have been approved by the Finance Officer. f. Travelers will not be reimbursed for alcoholic beverages and alcoholic beverages should not be charged to a Board charge card. g. Same Day Travel Meals: IRS regulations state that meals claimed for non - overnight trips are to be reported as taxable income. Therefore, meal reimbursements for same day travel will be reimbursed to the traveler via the payroll system and will be reported with taxable wages. h. Overnight Travel Meals: i. When a meal is provided as part of a conference or meeting, or including with lodging (hotel), including continental breakfast, per diem will not be paid for that particular meal, regardless if the employee chooses to eat that meal or not. ii. Room service is discouraged and must be paid by the traveler with his /her personal funds at the time of check out. Room service meals may not be charged to a Board charge card. 8. Lodging: a. Reimbursement of lodging (hotel /motel) costs shall be for the traveler only, at the single room rate (unless sharing the room with another Board employee). b. Travelers are expected to use good judgement and fiscal prudence when making reservations. It is recommended that when attending conferences and conventions, travelers should use the discounted lodging rate offered by the conference organizers for conference attendees. If a traveler chooses not to stay at the conference hotel, the traveler will only be reimbursed up to the conference rate and should choose comparably priced hotels. c. Whenever possible, travelers should utilize discounts available to them, such as the government employee rate offered by many hotels. Reimbursements of lodging will be based upon submission of the official hotel receipts showing all charges and payments and must show a zero balance due. Page 6 of 11 Board of Commissioners - May 21, 2018 ITEM: 3 - 1 - 6 New Hanover County ABC Board Travel Policy - Revised Effective: Approved by the NHC ABC Board April 18, 2018; pending approval of the New Hanover County Commissioners; pending approval by the NC ABC Commission d. Normally, reservations made with a charge card will guarantee a late arrival. Travelers may request a direct payment of one night's lodging as a deposit to the hotel if the traveler does not have a charge card. If the traveler cancels the reservation, it is the traveler's responsibility to ensure that the room reservation is cancelled in compliance with the cancellation terms established by the hotel, and obtain prompt refund of any deposit made by the Board. e. When two (2) or more Board travelers share a room, all room expenses shall be on one (1) traveler's expense report. The Travel Authorization Report and Travel Expense Report should reflect a notation in the comment box stating travelers shared lodging to document the overnight stay. f. If a traveler chooses to arrive at the location of the training/conference /meeting the night before it begins, the Board will not pay the lodging expense if it is within 100 miles from his /her Board work -site (or the travelers home whichever is closer) and if the training/conference /meeting begins at 10 AM or later. 9. Conference / Class Registration Fees a. Registration fees may be paid in advance using Board charge card (if applicable) or with an Accounts Payable check once the appropriate Travel Authorization form has been approved. If the registration fees will exceed $1,000, submit a copy of the Travel Authorization Request to the Finance Officer to allow payment. b. Any registration fees for guests must be paid in advance by the Board member or employee. The Finance Officer must not allow for the Board to pay for guests, then deduct the expense later from the traveler's expense report. c. Conference or seminar registration fees paid onsite should be reported on the Travel Expense Report with the receipt for the payment attached. 10. Other Expenses a. Internet — Lodging Internet connection charges related to conducting Board business are reimbursable. The traveler should include the expenditure on the Travel Expense Report, identify the charge and indicate the business purpose on the lodging bill submitted with the Travel Expense Report. b. Telephone — Any telephone charges related to conducting Board - related business are reimbursable. The traveler should include the expenditure on the Travel expense Report, identify the charge (including the telephone connection fee charged by the hotel /motel) with the submission of the detail listing of calls, purpose and associated fees. Page 7 of 11 Board of Commissioners - May 21, 2018 ITEM: 3 - 1 - 7 New Hanover County ABC Board Travel Policy - Revised Effective: Approved by the NHC ABC Board April 18, 2018; pending approval of the New Hanover County Commissioners; pending approval by the NC ABC Commission c. Dry Cleaning — Dry cleaning services or laundry services are reimbursable up to $10.00 for trip exceeding five working days. A receipt must be provided with the related expense report. 11. Miscellaneous a. Tips will be at the traveler's expense (for example, valet parking, concierge, baggage handling, etc.). b. Personal entertainment will be at the expense of the traveler (for example, movie rentals, etc.). c. The Board recognizes that the County residents receive benefits by providing Board members and employees the opportunity to participate in various conference event that provide value in their role as representatives of the ABC Board. Any additional event cost not included in the base registration fee must be easily justifiable and benefit the ABC Board within the duties of those attending the event. d. Any other required Board - related business expenditure will be reimbursed at actual cost. Receipt and justification must be submitted with the Travel Expense Report. 12. Travel Accompanied by Non -Board Persons (Individuals who are not Board members or Board Employees): a. A traveler may be accompanied by a guest (for example, family member, companion, etc.) on a Board authorized travel at their own expense. b. The traveler is responsible for allocating only his/her portion of the actual costs on the Travel Expense Report. c. The traveler is only responsible for any incremental cost of lodging (hotel /motel) if the accommodation was modified from the single rate due to the attendance guest. d. Non -Board business associates (for example, contract ABC Officers, etc.) may accompany Board travelers in Board vehicles when they have a business interest in the purpose of the trip. e. Costs should be shared and split accordingly. f. Only ABC Board members and employees are authorized to drive a vehicle owned by or rented by the ABC Board. Page 8 of 11 Board of Commissioners - May 21, 2018 ITEM: 3 - 1 - 8 New Hanover County ABC Board Travel Policy - Revised Effective: Approved by the NHC ABC Board April 18, 2018; pending approval of the New Hanover County Commissioners; pending approval by the NC ABC Commission 13. Cancellations a. In the event of cancelled travel, all efforts must be made to eliminate related expenses. It is the traveler's responsibility to cancel the lodging reservation, meeting/conference /school registration, and any other travel plans. a. The traveler should request and record the cancellation number for lodging in case of billing disputes. If the travelers fails to cancel the reservation, a written explanation for the failure to cancel is required with approval by the Board Chair for Board members or CEO for employees. b. The traveler may be held personally responsible for no show fees if he /she fails to take appropriate action to cancel the travel plans. In the event of accidents, serious illness or death with the traveler's immediate family (as defined by the Board's Bereavement Policy) or other critical circumstance beyond the control of the traveler, the Board Chair may authorize the Finance Officer to pay the penalties and charges for a reasonable amount. b. Any travel advance funds received for travel that is cancelled must be paid back to the Board immediately. 14. Internal Controls a. For this policy to function effectively, there are certain responsibilities that the individuals who use the policy must assume: a.Out -of -town, over -night travel relating to conducting Board business or attending a seminar is a privilege. Therefore, the traveler should exercise good judgement when incurring travel expenses and use the Board's funds prudently. b.When two or more travelers are going to the same destination, they should make every effort to use special group travel discounts and jointly use transportation including taxicabs and carpooling in Board - owned, rented or privately owned vehicles. c. The Board Chair, CEO, and Finance Officer should ensure that Board travelers are aware of, and will abide by, this Travel Policy and related procedures. d.The applicable person approving the travel should ensure that: 1. The trips is necessary. 2. Business value will be derived from it. 3. Funds are available in the budget account identified. Page 9 of 11 Board of Commissioners - May 21, 2018 ITEM: 3 - 1 - 9 New Hanover County ABC Board Travel Policy - Revised Effective: Approved by the NHC ABC Board April 18, 2018; pending approval of the New Hanover County Commissioners; pending approval by the NC ABC Commission 4. Expenses charged by the traveler are reasonable and reported accurately. e. The Finance Officer will reimburse travel expenses that have been approved as reasonable, are appropriately documents, and are within the guideline of this policy. f. The traveler must refund the Board for any funds that have been reimbursed directly to the traveler by grant funds or third -party reimbursements. The traveler is responsible for obtaining the reimbursement due to the Board. g.Petty Cash may not be used to support travel or travel reimbursements. h.If a Board member or a Board employee is authorized funds for travel and violates the written policies herein, the Finance Officer or CEO shall, unless the violation is correct or satisfactorily explained, report the violation to the Board Chair (if a Board member or CEO) or report to the CEO (if a Board employee). In the case of the Board Chair, the matter may be further referred to the Board of Commissioners. 15. Mandates (specific for NC ABC Boards): a. NC GS 18B- 700(g2), states, "Travel Allowance and Per Diem Rates: Approved travel on official business by members and employees of local boards shall be reimbursed pursuant to G.S. 138 -61 unless the local board adopts a travel policy that conforms to the travel policy of the appointing authority and such policy is approved by the appointing authority. The local Board shall annually provide the appointing authority's written confirmation of such approval to the Commission and a copy of the travel policy authorized by the appointing authority. Any excess expenses not covered by the local board's travel policy shall be paid with the written authorization of the appointing authority's finance officer. A copy of the written authorization for excess expenses shall be submitted to the Commission by the local board within 30 days of approval." b. NC Administrative Code (4 NCAC 2R.0909) established Travel Policy requirements which supplement the General Statutes mentioned above; refer to this Rule for details. c. Although not specifically mentioned above, the ABC Commission expects the following from the local ABC board: a.Ensure the ABC Board's policy is amended as necessary each time the County's policy is amended. 1 G.S. 138 -6. Travel allowances of State officers and employees. The ABC Board has elected to adopt the travel policy that conforms to the appointing authority's (which is the policy used by the County employees). Page 10 of 11 Board of Commissioners - May 21, 2018 ITEM: 3 - 1 - 10 New Hanover County ABC Board Travel Policy - Revised Effective: Approved by the NHC ABC Board April 18, 2018; pending approval of the New Hanover County Commissioners; pending approval by the NC ABC Commission b.Obtain approval from the NHC Board of County Commissioners (BOCC) allowing the ABC Board to adopt the County's travel policy (as opposed to the State's travel policy) at least annually (about June) even if there are no changes to either policy. c.Re- submit the following documentation to the ABC Commission each year about July (even if there are no changes to the County's policy or the Board's policy): 1. The County's travel policy. 2. The ABC Board's travel policy. 3. The Board of County Commissioner's written approval allowing the ABC Board to adopt the County's travel policy (as opposed to the State's policy). 16. Policy Review: The Board Secretary is responsible for ensuring this policy is reviewed periodically or annually as a minimum. Page 11 of 11 Board of Commissioners - May 21, 2018 ITEM: 3 - 1 - 11 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 CONSENT DEPARTIMFNr- Strategy & Budget PRESFNIFR(S): Elizabeth M. Schrader, Chief Strategy and Budget Officer CONFACT(S): Elizabeth M. Schrader SUBJECT: Adoption of Budget Amendments BRIEF SUMMARY: The following budget amendments amend the annual budget ordinance for the fiscal year ending June 30, 2018: Soil and Water 18 -057 Senior Resource Center 18 -058 Sheriff 18 -059, 18 -060, 18 -061, 18 -062 STRATEGIC PLAN ALICdVWNT. Strong Financial Performance • Control costs and manage to the budget RECOMPAENDED MOTION AND REQUESTED ACTIONS: Adopt the ordinances for the budget amendments listed. ATTACH [TiIS: BA 18 -057 BA 18 -058 BA 18 -059, BA 18 -062 BA 18 -060 BA 18 -061 COUNTY MANAGER'S COMPAENIS AND RECOMMENDATIONS: (only Manager) Recommend approval. C4[17u ILYA I k*Rj [Col D IS3F.Trl 1 [C`►C� Approved 5 -0. Board of Commissioners - May 21, 2018 ITEM: 4 AGENDA: May 21, 2018 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2018 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2018. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Increase public safety/ crime prevention Understand / act on citizen needs Fund: General Department: New Hanover Soil and Water Conservation District Expenditure: Decrease Increase Total BA 18 -057 Soil & Water Conservation District $ 75,540 $ 75,540 Total $ - I $ 75,54fll $ 75,540 Revenue: Decrease Increase Total BA 18 -057 Grant Stream Debris Removal Project $ 75,540 $ 75,540 Total $ - $ 75,540 $ 75,540 Prior to Actions Total if Actions To ay Taken Departmental Budget $ 346,147 $ 421,687 Section 2: Explanation BA 18 -057 budgets additional funds from the North Carolina Department of Agriculture and Consumer Services, Division of Soil & Water Conservation, to remove from streams debris resulting from past and recent hurricanes, ice storms, and tornadoes and allow Soil and Water to do incremental projects. On September 18, 2017 a budget amendment was done for the original award of $152,000. This amendment adds $75,540 to the existing award amount; total award amount $227,540. The project title is "Stream Debris Removal Project." This award is funded by state appropriations from the Disaster Recovery Act of 2016. The required match of $66,000 will be met by using existing budgeted salaries and funds budgeted in the existing storm water drainage project. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 18 -057 amending the annual budget ordinance for the fiscal year ending June 30, 2018, is adopted. Adopted, this 21st day of May, 2018. (SEAL) Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 21, 2018 ITEM: 4 - 1 - 1 AGENDA: May 21, 2018 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2018 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2018. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Provide health / wellness education, programs, and services Understand / act on citizen needs Fund: General Department: Senior Resource Center Ex enditure: Decrease Increase Total BA 18 -058 Cape Fear Memorial Foundation Grant $ 56,000 $ 56,000 Total $ - $ 56,000 $ 56,000 Revenue: Decrease Increase Total BA 18 -058 Cape Fear Memorial Foundation Grant $ 56,000 $ 56,000 Total $ - $ 56,000 $ 56,000 Prior to Actions Todav Departmental Budget $ 2,595,377 Total if Actions Taken $ 2,651,377 Section 2: Explanation BA 18 -058 budgets a three -year grant award from Cape Fear Memorial Foundation Grant in the amount of $56,000 for a Mobile Meals Application for the Home Delivered Meals (HDM) Program (year one $22,000, year two $17,000 and year three $17,000). The Mobile Meals Application is a cloud -based extension of the automated meals delivery software currently being utilized to manage volunteers, track participation in Senior Resource Center (SRC) programs, and maintain records of nutrition program participants. Senior Resource Center delivers approximately 360 meals daily to homebound seniors with the help of 130 volunteers. Adding the Mobile Meals Application will allow the SRC to serve participants more efficiently and reduce the amount of time spent by SRC staff creating and maintaining over 30 daily meal routes. There is no County match required. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. Board of Commissioners - May 21, 2018 ITEM: 4 - 2 - 1 NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 18 -058 amending the annual budget ordinance for the fiscal year ending June 30, 2018, is adopted. Adopted, this 21 st day of May, 2018. (SEAL) Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 21, 2018 ITEM: 4 - 2 - 2 AGENDA: May 21, 2018 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2018 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2018. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Increase public safety / crime prevention Fund: General Department: Sheriffs Office Ex enditure: Decrease increase Total BA 18 -059 Supplies $ 1,400 $ 1,400 BA 18 -062 VICE /Detectives' Overtime $ 11,377 $ 11,377 Total $ - 1 $ 12,777 $ 12,777 Revenue: Decrease Increase Total BA 18 -059 Good Shepherd Grant $ 1,400 $ 1,400 BA 18 -062 Miscellaneous Revenue $ 11,377 $ 11,377 Total $ - I S 12,777 $ 12,777 Prior to Actions Total if Actions Today Taken Departmental Budget $ 49,378,373 $ 49,391,150 Section 2: Explanation BA 18 -059 budgets grant funds received from the Good Shepherd Home, a local organization promoting the G.R.E.A.T. (Gang Resistance Education and Training) program. These funds will be used to purchase t -shirts for participants in the Safe Summer Camp, a program that gives children the life skills necessary to avoid involvement with drugs, gangs and violence. No County match is required. BA 18 -062 budgets revenue received for reimbursement of VICE and Detectives' overtime for working FBI cases and US Marshals Service cases during January, February, and March 2018. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 18 -059 & 18 -062 amending the annual budget ordinance for the fiscal year ending June 30, 2018, is adopted. Adopted, this 21 st day of May, 2018. (SEAL) Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 21, 2018 ITEM: 4 - 3 - 1 AGENDA: May 21, 2018 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2018 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2018. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Increase public safety / crime prevention Fund: Controlled Substance Tax Department: Sheriffs Office Ex enditure: Decrease Increase Total BA 18 -060 Supplies $ 5,079 $ 5,079 Total $ - 1 $ 5,079 $ 5,079 Total $ - $ 5,079 $ 5,079 Revenue: Decrease Increase Total BA 18 -060 Controlled Substance Tax $ 5,079 $ 5,079 Total $ - 1 $ 5,079 $ 5,079 Prior to Actions Today Departmental Budget $ 112,1701 Section 2: Explanation BA 18 -060 budgets Controlled Substance Tax receipts received on 4/18/2018. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. Total if Actions Taken $ 117,249 NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 18 -060 amending the annual budget ordinance for the fiscal year ending June 30, 2018, is adopted. Adopted, this 21st day of May, 2018. (SEAL) Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 21, 2018 ITEM: 4 - 4 - 1 AGENDA: May 21, 2018 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2018 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2018. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Increase public safety / crime prevention Fund: Federal Forfeited Property Department: Sheriffs Office Ex enditure: Decrease Increase Total BA 18 -061 Supplies $ 7,000 $ 7,000 BA 18 -061 Training & Travel $ - $ 5,000 $ 5,000 BA 18 -061 Capital Outlay Equipment $ 31,600 $ 31,600 Total $ - I $ 43,600 $ 43,600 Revenue: Decrease increase 11 Total BA 18 -061 Federal Forfeited Property $ 43,600 11 $ 43,600 Total $ - I $ 43,600 $ 43,600 Prior to Actions Toda Departmental Budget $ 317,934 Section 2: Explanation BA18 -061 budgets Federal Forfeited Property receipts of 4/18, 4/25 and 4/26/18. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption Total if Actions Taken $ 361,534 NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 18 -061 amending the annual budget ordinance for the fiscal year ending June 30, 2018, is adopted. Adopted, this 21 st day of May, 2018. (SEAL) Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 21, 2018 ITEM: 4 - 5 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 DEPARIMHNU Governing Body PRESEVMt(S): Commissioner Rob Zapple CONTACT(S): Commissioner Rob Zapple SUBJECT: Consideration of a Resolution Recognizing the 35th Anniversary of the Fifth Judicial District Guardian ad Litem Program I1.1 S10WillllluM:�•ii Commissioner Zapple is requesting the Board adopt a resolution recognizing the 35th anniversary of the Fifth Judicial District Guardian ad Litem Program. Fifth Judicial District Guardian ad Litem District Administrator Linda Bialaszewski will be present as well as some Guardian ad Litem volunteers. STRATEGIC PLAN ALIGNIVIHNI: Superior Public Health, Safety and Education • Keep the public informed on important information RECONPAE DED MOTION AND REQUEST® ACTIONS: Adopt the resolution. ATI'ACIID9INIS: Guardian ad Litem Resolution COUNTY MANAGI S CONrYNNIS AND RECONDIEDATIONS: (only Manager) Recommend approval. CONAIISSIOI% �' ACTIONS: Approved 5 -0. Board of Commissioners - May 21, 2018 ITEM: 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION TO RECOGNIZE THE 35th ANNIVERSARY OF THE FIFTH JUDICIAL DISTRICT GUARDIAN AD LITEM PROGRAM WHEREAS, in 1983 the North Carolina Guardian ad Litem Program was established in the North Carolina Administrative Office of the Courts by the General Assembly; and WHEREAS, all 100 counties in North Carolina have a Guardian ad Litem program which provides court appointed volunteers who are trained, independent advocates who provide a powerful voice for abused, neglected, and dependent children in the state court system in addition to attorney advocates; and WHEREAS, Guardian ad Litem volunteers are adults who come from diverse communities, cultures, and life and work experiences; and WHEREAS, the Guardian ad Litem pilot program was started for the Fifth Judicial District in 1983 and Chief District Court Judge J.H. Corpening, II served as the first attorney advocate; and WHEREAS, in 2017, over 40 community members were sworn -in as Guardian ad Litem volunteers in the Fifth Judicial District. The majority of volunteers stay with the program for over the minimum requirement of two years. In 2017, the Fifth Judicial District had one community member, Judy Neblett, reach a milestone of 25 years of service with the program as a Guardian ad Litem volunteer; and WHEREAS, in 2017, 180 Guardian ad Litem volunteers advocated for the best interests of 692 children in New Hanover County throughout the course of a year. This equates to a conservative estimate of 30,000 volunteered hours; and WHEREAS, due to the opioid epidemic, the Fifth Judicial District Guardian ad Litem program's case load increased ten percent from 2016 to 2017; and WHEREAS, at any moment in time, an average of 25 children are in need of a Guardian ad Litem volunteer in New Hanover County. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners recognizes the 35th anniversary of the Fifth Judicial District Guardian ad Litem program and its efforts to represent and promote the best interest of children in the state court system to ultimately ensure a safe, permanent home for the children. ADOPTED this the 21St day of May, 2018. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 21, 2018 ITEM: 5 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 DEPAR1MENIc County Manager PRESENIFR(S): Commissioner Zapple CONI'ACT(S): Chris Coudriet, County Manager SUBJECT: Consideration of a Resolution in Support of HB409 BRIEF SUMAAARY: House Bill 409 has been introduced to direct state agencies to modify employment practices in an effort to reduce barriers to employment for individuals with a criminal history to successfully reintegrate them. Reducing barriers to employment for persons with a criminal history is a statewide concern, and the State finds the ability to obtain meaningful employment is essential to reinstating good citizenship for individuals with a criminal history. The bill ensures an equal hiring opportunity to all qualified applicants for jobs by eliminating any inquiry into an applicant's criminal history, prior to being considered and interviewed for a specific position and upon authorization by the applicant to release such information. Effective July 1, 2016, New Hanover County amended its practices regarding inquiry to an applicant's criminal history, which are in alignment with those outlined in HB409. It is being requested that the New Hanover County Board of Commissioners adopt the attached resolution in support of HB409. STRATEGIC PLAN ALIQVM EW: RECOMP*W-DED MOTION AND REQUESTED ACTIONS: Adopt the resolution. ATTACTIlVIINIS: Resolution in Support of HB409 HB409 COUNTY N14M( 'R'S COMMENTS AND RECONIVEMATIONS: (only Manager) Recommend approval. COAMSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - May 21, 2018 ITEM: 6 RESOLUTION IN SUPPORT OF HOUSE BILL 409 WHEREAS, there is a national movement to increase employment opportunities for people with past criminal convictions by removing questions from the employment application regarding past criminal history; and WHEREAS, the inability to obtain employment contributes to a host of problems including high rates of unemployment, recidivism and increased crime; and WHEREAS, New Hanover County amended its employment application to no longer require disclosure of past criminal history during the initial application process for positions within the County; and WHEREAS, county positions that work with vulnerable populations including children and the elderly and safety- sensitive positions continue to require full criminal background investigations on job applicants; and WHEREAS, many other counties and cities throughout North Carolina have joined New Hanover County in adopting new employment application practices in support of the national movement; and WHEREAS, the State of North Carolina finds the ability to procure meaningful employment is essential to reinstating good citizenship for individuals who have a criminal record; and WHEREAS, reducing barriers to employment for persons with a criminal history is a matter of statewide concern. NOW, THEREFORE, BE IT RESOLVED, BY THE NEW HANOVER COUNTY BOARD OF COUNTY COMMSSIONERS that New Hanover County supports House Bill 409, which was passed by the North Carolina House of Representatives in April 2017, requiring fair assessments of persons with criminal histories applying for employment with the State of North Carolina by not considering the criminal history of an applicant for employment, or include any such inquiry on an initial employment application form, until the applicant has received an interview and is under consideration for a specific position and has authorized the appropriate release of such information; and be it further resolved, the Board calls on its local legislative delegation to work to advance House Bill 409 in the 2018 Short Session. ADOPTED this the 211t day of May, 2018. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 21, 2018 ITEM: 6 - 1 - 1 f:l GENERAL ASSEMBLY OF NORTH CAROLINA SESSION 2017 HOUSE BILL 409 Committee Substitute Favorable 4/11/17 Short Title: State Agencies /Adjust Hiring Practices. (Public) Sponsors: Referred to: March 21, 2017 A BILL TO BE ENTITLED AN ACT DIRECTING STATE AGENCIES TO ADJUST EMPLOYMENT PRACTICES TO REDUCE BARRIERS TO EMPLOYMENT FOR INDIVIDUALS WITH A CRIMINAL HISTORY. The General Assembly of North Carolina enacts: SECTION 1. Article 6 of Chapter 126 of the General Statutes is amended by adding a new section to read: "& 126 -20. State agency hiring practices; criminal histories. Ca) Definitions. — The following definitions apply in this section: W Applicant. — Any individual considered for, or who requests to be considered for, employment with the State or any current State employee considered for, or who requests to be considered for, another position in State employ Q Criminal history. — A State or federal conviction of a crime, whether a misdemeanor or felony, that bears upon an applicant's fitness for public employment. The term includes a record of arrests that have not resulted in a conviction and those that have resulted in a favorable disposition such as a dismissal or a verdict of not guilty. Inquiry. — Any direct or indirect conduct intended to gather information, using any mode of communication. Findings and Purpose. — The General Assembly finds that the ability to procure meaningful employment is essential to reinstating good citizenship for individuals who have a criminal record. The General Assembly declares that the State encourages the successful reintegration of people with a criminal history and recognizes that reducing barriers to employment for persons with a criminal history is a matter of statewide concern. The purpose of this section is to implement hiring �practices that will increase employment opportunities and will reduce recidivism and improve community stability. Lc) Scope. — This section applies to all State agencies and positions in State government employment, except that this section does not apply to any of the following_ A public employer that is required by State or federal law to conduct a criminal history inquiry as a preliminary qualification to be considered for public employment. A position that includes law enforcement or public safety. A position that involves direct interaction with minors or the elderly. Applicant Criminal History. — An applicant shall not be asked to disclose, orally or in writing_, information concerning the he applicant's criminal record or history, including aninquiry on any ployment Board of Commissioners - May 21, 2018 ITEM: 6 - 2 - 1 application, until the applicant (i) has signed the appropriate waiver authorizing release, (ii) is being considered for a specific position, and (iii) has received an interview. (e) Considerations. — If a background check has been lawfully completed and a criminal history exists, the following criteria shall be considered by the State agency before either proffering �ying an offer of employment: The nature and rg avity of the offense. The length of time that has elapsed since the offense occurred. The age of the person at the time of the conviction. Whether the offense is reasonably related to the duties and responsibilities of the employment sought b, t�pplicant. Any information pertaining to the degree of rehabilitation that may have taken place in the applicant. The State agency must inform the applicant of the potential adverse employment decision based on the background check report prior to a final decision and must provide the applicant an opportunity to demonstrate that the applicant was not correctly identified in the background check report or that the report is otherwise inaccurate. ff Record of Arrest. — A record of arrest that did not result in conviction shall not be the basis for disqualification from public employment. W Violations of This Section. — A grievance concerning an n alleged violation of this section may be brought by an j1pplicant under G.S. 126 -34.01 and G.S. 126 - 34.02. Data Collection. — The Office of State Human Resources shall do the following: Record and log the positions that are statutorily required to conduct background checks prior to a conditional offer of employment. Conduct quarterly reviews to determine compliance with this Article and make a report on all such reviews to the General Assembly annually. Collect, and make available to the public, data on: a. The number of applicants for public employment with criminal histories given conditional offers of employment. b. The number of applicants for public employment with criminal histories who are subsequently employ C. The retention rate of public employees with criminal histories. 0 Non -State Employers. — The General Assembly encourages comparable hiring practices among local governments and private employ, esoperating in the State." SECTION 2. G.S. 126- 34.02(b) is amended by adding a new subdivision to read: "(b) The following issues may be heard as contested cases after completion of the agency grievance procedure and the Office of State Human Resources review: Criminal history. — A grievance arising under G.S. 126 -20 that is related to an applicant's or State employee's criminal history." SECTION 3. G.S. 126 -5 is amended by adding a new subsection to read: " cam) Notwithstanding any other provision of this Chapter, the provisions of G.S. 126 -20 apply to all State emnlovees and annlicants for State emnlovment, except as snecifcally excluded by that section." SECTION 4. This act is effective when it becomes law and applies to positions posted for State employment on or after that date. Board of Commissioners - May 21, 2018 ITEM: 6 - 2 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 REGULAR DEPARTMENE Human Resources PRESEVMgS): Commissioners and Chris Coudriet, County Manager CONI'ACT(S): Bo Dean, Human Resources Analyst SUBJECT: Presentation of Service Awards and Introduction of New Employees BRIEF SUMMARY: Service awards will be presented to retirees and employees. New employees will be introduced. STRATEGIC PLAN ALICNNNINT: Effective County Management • Hire, develop and retain talented people • Recognize and reward contribution RECOMMEI'DED MOTION AND REQUESTED ACTIONS: Present service awards and meet new employees. COUNTY N14W VS CONAITUS AND RECONAWF DATIONS: (only Manager) Present service awards and meet new employees. COMNIISSIONERS' ACTIONS: Presented service awards and met new employees. Board of Commissioners - May 21, 2018 ITEM: 7 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 REGULAR DEPARTMHNIc County Manager PRESFNIMS): Tom Davis, WDI Chair and Ed Wolverton, WDI President and CEO CONFACT(S): Chris Coudriet, County Manager SUBJECT: Wilmington Downtown, Inc. (WDI) Update I1.31111IVI OILVA V;�•ii Tom Davis and Ed Wolverton will make a presentation and remarks regarding Wilmington Downtown, Inc. to the Board of Commissioners. STRAT UAC PLANALIGNIVMNT. Superior Public Health, Safety and Education • Keep the public informed on important information RnromIaIy►111yDiu:Iy1[ erneI11n9 "11119:81D17_[al1rele Ii Hear presentation. ATTACIP4ENTS: WDI Report to New Hanover County Commissioners COUNTY MANAGER'S CONIlVENB AND RECON NENDATIONS: (only Manager) Hear presentation. CONMSSIONERS' ACTIONS: Heard presentation. Board of Commissioners - May 21, 2018 ITEM: 8 Report to New Hanover County Commissioners 0 wilmington downtown inc VP 1 \" January glc,of 2mQs17 - May December 31, 2017 ITEM: 8 -1 -1 2017 -2018 WDI Board of Directors Zach Adams First Bank Rob Beale WM Jordan Sharon Boyd UNCW Phoebe Bragg ROW Blair Brown Dreams of Wilmington Nancy Bullock The Cotton Exchange Dawn Carter First Bank Mave Clare Convention Center Tom Davis CityBlock Apartments Erris Dunston City of Wilmington Hank Estep Griffin Estep Benefit Group Margaret Haynes City of Wilmington Deb Hays Intracoastal Realty Thomas Harris Front Street Brewery Clark Henry ciii Associates Jeff Hovis Cape Fear FcgB�&6(jaMmmissioners - May 21, 2018 Mike Lardieri HomesforsaleWilmington.ffcE l: 8 - 1 - 2 Billy King Wilmington Business Development Sylvia Kochler Residents of Old Wilmington Connie Lincoln Manifest Eric Laut Hell's Kitchen Cathey Luna Luna Ad Elizabeth Marion Elite Innovations Laura Miller LS3P Rachel Nadeau Cape Fear Community College Paul Pascarosa Headwater Environmental Daniel Pena JC Print Tim Neathery PPD Tyler Pegg Coldwell Banker Commercial Jennifer Rigby New Hanover County Dane Scalise Dane Scalise Attorneys Colin Tarrant Smith Moore Leatherwood Spruill Thompson Cape Fear Commercial John Walker First Citizens Bank Stephen Whitney Architect John Wilse Wilmington Wine Rob Zapple New Hanover County it Overview • 3.1 million square feet of commercial space (66ok leasable) • $719 million total value • 1o,9o9+ employees • 88o+ businesses • 2,114+ residents • 155 shops, boutiques and salons 9 102 restaurants and bars 6, 016 publicly owned parking spaces Board of Commissioners - May 21, 2018 ITEM: 8 - 1 - 3 - lk ir !r T Downtown Economic Progress January 1— December 31, 2017 New Businesses: 46 Estimated New Jobs: 304.5 New Entrepreneur Ventures: 14 Business Expansion /Retention: 10 New Investment: $67.5 m - 51 Renovation & Construction Projects Generating $10.6m - 171 Property Acquisitions generating $ 56.9m in sales Projects Under Way /Announced: $206.6 m Board of Commissioners - May 21, 2018 ITEM: 8 - 1 - 4 Work Committee • Business Recruitment - 24 prospects • Business Launch Events - 13 businesses • Loan Guarantee Program • Economic Series Luncheon - Trends: Winston Salem - Growth & Development - Over 320+ attendees • Economic Series Growler - 4 Investors Highlighted - Over 265+ attendees • Com. Property Showcase - 30+ brokers - Toured 5 p ro p e rt (p§d of Commissioners - May 21, 2018 ITEM: 8 - 1 - 5 W Enjoy Committee �. • Downtown Lifestyle Tour 10 properties 120+ attendees Free Scavenger Hunts: 350+ attendance over 4 hun • Small Business Saturday • Police Statistics & Reports • Downtown Wilmington Top Producer of the Year (with CFR) • Benjamin Halterman Award (with HWF) Board of Commissioners - May 21, 2 ITEM: 8 - 1 - 6 Play Committee • 15 Downtown Sundown Concerts - 33,000+ attendees - Generate customer traffic - Family friendly - Fundraiser for WDI and others • Wells Fargo Golf Tourney: Pi A Round Downtown w/ Scavenge Hunt, mini -golf, concerts, shuttle info booth • Social Media Growth: 8.9% • Farmer's Market • Event Logistics Board of Commissioners - May 21, 2018 ITEM: 8 - 1 - 7 MAN �Ri r Dream Committee • Project Grace with NHC • Water Street Parking Deck Redevelopment • PARKing Day • Conceptual plans: - Fence @ Princess and Front Streets - Landscaping - Hanging Flower Baskets • Urban Planning Involvement: WAVE Transit Greater Downtown N. Waterfront P� r�C Boar of ommissioners -May 21, 2018 WWI ITEM: 8 - 1 - 8 Advocacy and Operationc. • Clean Opinion from Independent Auditor • Quarterly Networking w/75+ attendance per event • Bring it Downtown w/ DBA • Weekly e -news • Ombudsman for government services • Downtown Parking Advisory Committee • Convention Center Authority • Vision 2020 Committee • 9 New Board M e �,$�ar�.p�OmITEM: hers - May 2 I I I u CC I� J J ITEM: 8- 1- 9 Ill. Sustain the Momentum Continue the positive changes that are improving downtown by reinforcing public commitments, refining regulatory tools, and strengthening existing stakeholder organizations. y 9 3N S F — � u � Z — � RnGdl�' 3rd Ygee' Fr¢grl'3'4M MEN !,. ■ W. $tlpA f Municipal Service District (MSD) • Awarded bid to manage • Recruited and hired AI I ied U n ive • 7- member Ambassador Team • Safety and cleanliness • 3,900+ hours foot patrol o 683 business contacts o 563 hospitality assistance o Cleaned 171 sticker locations o 59 panhandler interactions • Fagade matching grant • Landscaping matching grant • Social media outreach via part -time Content Creation position Board of Commissioners - May 21, 2018 ITEM: 8 - 1 - 10 E Ll 1] 11 E E Upcoming Projects ilk Project Grace RFQ Shopping, Dining, Entertainment Guide Bike Share Evaluation w /WMPO Refinements Loan Guarantee Program Communications Expansion Bring It Downtown! (w /DBA &City) Lifestyle Tour • Sundown Concert Series • Kiosk Sign Replacement • Have a Heart — Give Smart Board of Commissioners - May 21, 2018 ITEM: 8 - 1 - 11 r�u Ha-ve- C4, ?C,;r-i-ve, fmc��,et Gwing money to panhandlers often supports drug and alcohol addiction. Wmington has a variety of social service agencies that can help people in need. Please give smart to ensure your donation has the most positive impact possible. IMSCIN GiveSmartWiimington.org T Data Driven Results TEN LARGEST TAX PAYERS IN NEW HANOVER COUNTY 1 Downtown $496.81M f 1 II Duke Energy, Inc. I 5453.E h�l Corning, Inc, $233.1 M General Electric Co. $225. I+'I 4 River Ventures 5 77.9 5 Lsref3 Bravo LLC 73.0 M Wal mark S 64.5 Mayfai re Town Center j 6�.6 8 Fortron Industries LLC 63.2 3 Centro Independence LLC (M- --l';+ 5 �.1 10 Bellsouth Telephone Co. 43.7 Total CBD All Properties: $719,212,000 � YSitl.Fiki�1� Yl!F' Board of yi i cunt CFCC Churches, etc. f� Changes to Taxable Property Values NHC 2011 $34.1b 2017 $33.3b %Change -2.4% COW CBD $14.Ob $376.1m $13.6b $496.6m -2.9% +32.0% DATA DRIVEN RESULTS: • Still recovering from recession • Downtown's growth is uplifting the entire local economy • The public- privatef,aar- exs,hip is WORKING! ITEM: 8 - 1 - 13 plr---I Thank you for partnering with WDl to grow the local a con omy and to make this another successful year! wilmington downtown inc i> f 221 North Front Street, Suite 102 (910) 763 -7349 www.wilmingtondowntown.com Board of Commissioners - May 21, 2018 ITEM: 8 - 1 - 14 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 REGULAR DEPARMVIENR Governing Body PRESEVMt(S): Amy Damutz, New Hanover County Library Advisory Board Chair CONI'ACT(S): Kym Crowell, Clerk to the Board and Harry Tuchmayer, Library Director SUBJECT: New Hanover County Library Advisory Board Annual Update II. INIIIVINO10 V:�•a The New Hanover County Library Advisory Board will make its annual presentation to the Board of Commissioners. Attached is the information regarding this board. STRATEW PLANALIUSNOVT: Superior Public Health, Safety and Education • Keep the public informed on important information Inricela aIy.1110Diu-,$]I ernel17N"ji 0 gIDITTalIreleg Hear presentation. ATTACIIIVIDVIS: New Hanover County Library Advisory Board Information New Hanover County Library Advisory Board Presentation COUNTY NIANACWS CONVENTS AND RECOMIVVIENDANONS: (only Manager) Hear presentation. CONMSSIONERS' ACTIONS: Heard presentation. Board of Commissioners - May 21, 2018 ITEM: 9 NEW HANOVER COUNTY LIBRARY ADVISORY BOARD Number of Members: 12 Term: 3 years Regular Meetings: Third Thursday every month at 2:00 p.m. at the Main Library, 201 Chestnut Street, Wilmington, NC 28401 Statute or cause creating Board: Policy for the Governing and Operation of the Library. Brief on the functions: To develop necessary policies for the efficient and responsive operation of the County's public library system. Also responsible for making recommendations to the County Manager and County Commissioners concerning the operating and capital needs of the library. Board members are expected to actively promote the library's service program; keep abreast with trends in public library development and to work for the continued improvement of library services offered by the County. Board of Commissioners - May 21, 2018 ITEM: 9 - 1 - 1 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Jan Brewington First 8/17/15 8/31/18 706 South 7th Street Wilmington, NC 28401 910 - 612 -6941 (C) 910 - 815 -3731 (W) Denise Chadurjian, Vice -Chair Unexpired 8/19/13 8/31/15 409 S. Second Street First 8/17/15 8/31/18 Wilmington, NC 28403 919 - 218 -7470 (H) Dennis M. Conlon First 8/21/17 8/31/20 106 Blackbrook Lane Wilmington, NC 28409 910 - 399 -1597 (H) 703 - 628 -3834 (C) Amy Damutz, Chair First 2/16/15 8/31/18 8109 Masonboro Sound Road Wilmington, NC 28409 910 - 392 -7075 (H) 910 - 470 -7075 (C) Katherine Montwieler First 8/22/16 8/31/19 318 Forest Hills Drive Wilmington, NC 28403 910 - 962 -3328 (W) 910 - 231 -0894 (C) Sam Shore First 8/21/17 8/31/20 419 Grace Street Wilmington, NC 28401 224 - 875 -0480 (C) Board of Commissioners - May 21, 2018 ITEM: 9 - 1 - 1 NEW HANOVER COUNTY LIBRARY ADVISORY BOARD (CONT.) Revised 8/24/17 Board of Commissioners - May 21, 2018 ITEM: 9 - 1 - 2 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Harriet Smith, Secretary First 8/19/13 8/31/16 1080 St. Joseph St., 9F Second 8/22/16 8/31/19 Carolina Beach, NC 28408 910 - 256 -7980 (H) 704 - 560 -2245 (C) Paul R. Smith First 9/15/14 8/31/17 6801 Buckhurst Court Second 8/21/17 8/31/20 Wilmington, NC 28411 910 - 794 -7153 (H) 910 - 431 -6064 (C) Emilie F. Swearingen Unexpired 11/18/13 8/31/15 830 Cutter Court First 8/17/15 8/31/18 Kure Beach, NC 28449 910 - 458 -4430 (H) 910 - 620 -0026 (C) Rebecca Taylor First 8/21/17 8/31/20 602 South Carolina Avenue Wilmington, NC 28401 910 - 763 -7149 (H) 910 - 777 -8397 (C) Bradford L. Walker First 8/19/13 8/31/16 306 Apollo Drive Second 8/22/16 8/31/19 Wilmington, NC 28405 910 -791 -2669 (H) 910 - 620 -5508 (C) 910 - 962 -3718 (W) Ronna Zimmer First 8/22/16 8/31/19 2002 Gillette Drive Wilmington, NC 28403 910 - 763 -0488 (H) 910 - 619 -3901 (C) Director: Harry Tuchmayer File: /Library New Hanover County Library B/C #17 8/17 201 Chestnut Street Wilmington, NC 28401 910 - 798 -6301 (Info) 910 - 798 -6309 (Adm.) 910 - 798 -6321 Revised 8/24/17 Board of Commissioners - May 21, 2018 ITEM: 9 - 1 - 2 New Hanover County Public Library Annual Update 2018 Amy Damutz Chair, Library Advisory Board Library Advisory Board Board of Commissioners -May 21, 2018 May 21, 2018 ITEM: 9 - 2 - 1 New Hanover County New Hanover County ITEM -2 -2 2018 Slide 2 our mission: To enrich and enhance the quality tlf life of each individual ,,ve toL ch Strategic Priorities cr�a ny 2018 - 2023 Inteliia:ent Growth & Ecn:nomec Library Develtlpment • Circulation Exlperienoes • Number oflibrary visits unxrnrywurrd rn unry That Marten L16dybr Exbepbdlhel ;u Be a We:lcarrdnp a n,d Lusin —s and neighharhoads. Sarvlcaa antl it dynamlc Oe etlnstlon • Numberof lnternetsessicns Exparlanwo, t Pravide a Mail) Foster LltareeFand E %mud CammunlMf of Resources >'h ToChnalrally compa#ancy Expectations Provide Develop Culting -Edge sustainable Tacrindlogy Funding Build Strang 6evelop Duality A Pa rtnarariipt. AUd soCI111fB8 Infurmatlan, antl R98 lle c to and Shslr t. klael Collectlans Grbwtri Strenplhaa Slakehordar Relationship a Contlnudualy Provide Improve Exceptional Facilities Custumor Service ElBeciMal]r Train and Engags trio � wnrrmrryr 4 r - ranting munasry Systel Library Advisory Board New Hanover County our Vision: An exciting destination where people gather, ideas flourish, and the information and technology resources needed for a community to prosper are made freely av-- ilable. Key Performance Indicators N H C Strategic AIigniment Inteliia:ent Growth & Ecn:nomec Customer Experience Develtlpment • Circulation Fn�uurnr: d.rrA,a,reenr ny ra 4r. caR,n„mr�., ui elv • Number oflibrary visits unxrnrywurrd rn unry • Library visits per capita Library development enhantes rata) • Numberof adult and children's. Lusin —s and neighharhoads. programs . Pl—uta Mand • Numberof lnternetsessicns • Pinevalley • visits to the Library web psg- • Prpieot Gr- . Pup-ap bhraries Stewardship d.rs:arrr.:AN.� &k c„d 4:ninna y,a[e ws ., lnr + Use of online databases d" ' ° °� °nnPr" �Mr,' • Number of reference transactions ■ Ftefenenie transactions percapita Superior EducatFOn &Workforce • Circulation per caprta ■ Percent of budget funded ocal ly Library programming and datreach f Bu ®d an k Eiredive 09anitatlon �� The organization ti l',rp ° • Material and information fill rate Ftecrult and Piece the i ".' ■ on.aterial turnover rate Rlght Tales# "� + Customer satrsfactiron rate • Per capita expenditure Our5harned Values= Professronairsm. InTegmy, Innobadon, Stewardship erid . Board of Commissioners - May 21, 2018 ITEM: 9 - 2 - 3 servixes prepare children fur whaol. . Earery Child Ready t* RA!.,f . CLASS Praj -t • Weeltday starytimes .loon, " -k or�d Pt lsaul.pnarymy 'n.xd urC d. =. a M- P' +I•Jru� yu:44r�1 5uoeriorPubtic Health & PublicSafety wrumr uaw.w rc P,<q rc rr —d u,dvnuu,u Wmry The Infrary wilabatat. —Ah Fire, Neagh, and Satial Services to tyrfer collections, pscg ems, and se o to inip : e —bli, frith and satrty + Consurner I lealth Library . eResources • Pubft programs durw,rre: lammunyr Inn,.. ,,,r, uf.dv.un w,u mrlxtrunL ran' wuiennrr F"'rusv a 4rrr r. {� �rryyorrs eraF May 21, 2018 Slide 3 Opera71nri i ■ Cost of reference transactions • Cost to circulate an item Review maximize • cost of materials per cap"rca Lihrary Strategic Operations ■ Percent of circulation transactions Alignment performed by the customer - - ■ Average attendance, atchildren's programs f Bu ®d an k Eiredive 09anitatlon �� The organization ti l',rp ° • Material and information fill rate Ftecrult and Piece the i ".' ■ on.aterial turnover rate Rlght Tales# "� + Customer satrsfactiron rate • Per capita expenditure Our5harned Values= Professronairsm. InTegmy, Innobadon, Stewardship erid . Board of Commissioners - May 21, 2018 ITEM: 9 - 2 - 3 servixes prepare children fur whaol. . Earery Child Ready t* RA!.,f . CLASS Praj -t • Weeltday starytimes .loon, " -k or�d Pt lsaul.pnarymy 'n.xd urC d. =. a M- P' +I•Jru� yu:44r�1 5uoeriorPubtic Health & PublicSafety wrumr uaw.w rc P,<q rc rr —d u,dvnuu,u Wmry The Infrary wilabatat. —Ah Fire, Neagh, and Satial Services to tyrfer collections, pscg ems, and se o to inip : e —bli, frith and satrty + Consurner I lealth Library . eResources • Pubft programs durw,rre: lammunyr Inn,.. ,,,r, uf.dv.un w,u mrlxtrunL ran' wuiennrr F"'rusv a 4rrr r. {� �rryyorrs eraF May 21, 2018 Slide 3 Library Advisory Board New Hanover County Board of Commissioners - May 21, 2018 ITEM: 9 - 2 - 4 May 21, 2018 Slide 4 ED Library Advisory Board -r J Board of Commissioners - May 21, 2018 ITEM: 9 - 2 - 5 1� May 21, 0: Slide 5 , All i x Library Advisory Board Board of Commissioners -May 21, 2018 ITEM: 9 - 2 - 6 May 21, 2018 Slide 6 F!rs M I as 91 A ipl�Wff "I Library Advisory Board A [9]:I! Board of Commissioners - May 21, 2018 ITEM: 9 - 2 - 7 y� Rik Ifs May 21, 2018 Slide 7 Library Advisory Board New Hanover County 21, 2018- - - -7�- May 21, 2018 �Srlk 3 0 • Library Advisory Board Board of Commissioners - May 21, 2018 ITEM: 9 - 2 - 9 May 21, 2018 Slide 9 CLASS PROJECT Connecting Libraries And Schools for Success Library Advisory Board Board of Commissioners -May 21, 2018 ITEM: 9 - 2 - 10 OOK August September October November December I,i,$ R A R Y 187 174 232 384 5377 Digital Library May 21, 2018 Slide 10 Library New Hanover County NEW HANOVER COUNTY PUBLIC LIBRARY Creating Library experiences that Mat--€r Board of Commissioners - May 21, 2018 ITEM: 9 - 2 - 11 NEW HANOVER COUNTY HEAD a- z Uj Z May 21, 2018 Slide 11 Creating � Library Experiences " that Matter i rF I 1 Library Advisory Board May 21, 2018 Board of Commissioners - May 21, 2018 New Hanover County ITEM: 9 -2-12 Slide 12 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 DEPARMVI NR Engineering PRESEVMgS): Jim Iannucci, County Engineer CONTACT(S): Layton Bedsole, Shore Protection Coordinator and Lisa Wurtzbacher, Chief Financial Officer SUBJECT: Consideration of Budget Amendment to Fund the Carolina and Kure Beach Coastal Storm Damage Reduction Event 1:3NIy WHO aM;�•a The US Army Corps of Engineers (ACES) has requested the non - federal cost share of $6,580,000 for the FYI Carolina Beach (CB) and Kure Beach (KB) Coastal Storm Damage Reduction (CSDR) maintenance events. This payment was originally anticipated for the FYI budget, however, the USACE has requested the funds be paid by June 4, 2018 to allow for early bidding to obtain more favorable pricing. The cost sharing of these projects is 65 percent federal and 35 percent non - Federal. Activities performed by the USACE include completing project design, awarding a construction contract, and administering the contract through completion for the upcoming nourishment cycle for Carolina Beach and Kure Beach. The proposed funding breakdown is as follows: Carolina Beach Kure Beach Total Federal Cost Share 4.27M 7.95M 12.22M Non Federal Cost Share 2.30M 4.28M 6.58M Total Cost 6.57M 12.23M 18.8M Staff is requesting approval of a budget amendment to cover the non - federal portion of the CSDR events. Room Occupancy Tax funds will be used for these projects. The state portion of 50% of the non - federal cost share, or $3,290,000, has been requested pending the approval of the Fiscal Year 2019 North Carolina budget. This amount will be treated as revenue in the Room Occupancy Tax fund when received. STRATEGIC PLANALIGNVENR Intelligent Growth and Economic Development • Innovate programs to protect the environment RECONAIENDED MOTION AND REQUESTM ACTIOM: Adopt budget amendment BA -18 -063 to fund the non - federal cost share portion of the FY19 CB and KB CSDR events. ATTAC INUNIS: Board of Commissioners - May 21, 2018 ITEM: 10 Budget Amendment 18 -063 Funds Request Letter COUNTY NIANAMVS COAM'IENIN AND RECOAMIENDAIIONS: (only Manager) Recommend approval. CONMSSIONERS' ACIIONS: Approved 5 -0. Board of Commissioners - May 21, 2018 ITEM: 10 AGENDA: May 21, 2018 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2018 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2018. Section 1: Details of Budget Amendment Strategic Focus Area: Intelligent Growth / Economic Development Strategic Objective(s): Innovate programs to protect the environment Build / maintain infrastructure Fund: Room Occupancy Tax (ROT) Department: Finance Expenditure: Decrease Increase Total BA 18 -063 Erosion Control $ 5,580,000 $ 5,580,000 $ - Total $ - 1 $ 5,580,000 $ 5,580,000 Revenue: Decrease Increase Total BA 18 -063 Appropriated Fund Balance $ 5,580,000 $ 5,580,000 $ - Total $ - $ 5,580,000 $ 5,580,000 Prior to Actions Today Departmental Budget $ 7,769,621 Appropriated Fund Balance $ 579,1 Total if Actions Taken $ 13,349,621 $ 6,159,191 Section 2: Explanation BA -18 -063 budgets Room Occupancy Tax (ROT) fund balance to pay the requested non - federal cost share of $6,580,000 to the United States Army Corps of Engineers ( USACE) for the Carolina Beach and the Kure Beach Coastal Storm Damage Reduction Projects scheduled for FYI 8-19. Even though the projects are scheduled for next fiscal year, the payment is due to the USACE in June 2018. The appropriation of $5,580,000 in ROT fund balance combined with $1,000,000 available in the FY17 -18 budget will provide the cost sharing requirements specified in the Project Cooperation Agreements. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 18 -063 amending the annual budget ordinance for the fiscal year ending June 30, 2018, is adopted. Adopted, this 21 st day of May, 2018. (SEAL) Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 21, 2018 ITEM: 10-1 -1 DEPARTMENT OF THE ARMY WILMINGTON DISTRICT, CORPS OF ENGINEERS 69 DARLINGTON AVENUE WILMINGTON, NORTH CAROLINA 28403 -1343 May 4, 2018 Civil Works Project Management Section Mr. Chris Coudriet County Manager of New Hanover County 230 Government Center Drive, Suite 195 Wilmington, NC 28403 -1732 Dear Mr. Coudriet: In accordance with the cost sharing requirements specified in the Carolina Beach Portion Project Cooperation Agreement executed with the Town of Carolina Beach on July 29, 1994, and the Area South (Kure Beach) Portion Project Cooperation Agreement executed with the Town of Kure Beach on September 26, 1995, we request a total of $6,580,000 in non - Federal funds for the Fiscal Year 2019 Carolina Beach & Vicinity Beach renourishment cycle. The cost sharing of this project is 65 percent Federal and 35 percent non - Federal, with $2,300,000 of the non - Federal funding supporting the renourishment of the Carolina Beach Portion, and $4,280,000 of the non - Federal funding supporting the renourishment of the Area South (Kure Beach) Portion. Activities include completing project design, awarding a construction contract, and administering the contract through completion. Board of Commissioners - May 21, 2018 ITEM: 10- 2 - 1 -2- We request that these funds be provided by electronic funds transfer no later than June 4, 2018. Please contact Ms. Sandi Greene, telephone 910 - 251 -4806, if you need more information on the electronic funds transfer process. If you have any questions or concerns, please contact me at 910- 251 -4836, or by email at James. M. Medlock@usace. army. m il. Sincerely, p James M. Medlock Project Manager cc: Coley Cordeiro, NCDWR Water Projects Manager Dayton Bedsole, New Hanover County Shore Protection Coordinator Michael Cramer, Town Manager of Carolina Beach Nancy Avery, Town Clerk of Kure Beach Bob Keistler, USACE CW PPM Branch Chief Sandi Greene, USACE Resource Management Board of Commissioners - May 21, 2018 ITEM: 10- 2 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 DEPARIIVIFNR Finance PRESEVMt(S): Lisa Wurtzbacher, Chief Financial Officer CONrACT(S): Lisa Wurtzbacher and Martha Wayne, Deputy Chief Financial Officer SUBJECT: Consideration of a Resolution Authorizing the Execution and Delivery of Installment Financing Contract with South State Bank to Finance the Acquisition of Purchase of Pierce Enforcer Pumper and Self Contained Breathing Apparatus BRIEF SUMMARY: The Board of Commissioners approved in the FY 17 -18 budget ordinance the purchase and intent to finance a Pierce Enforcer Pumper and Self Contained Breathing Apparatus. The County has purchased and received the equipment, and on April 24, 2018, the Finance Office solicited proposals to finance $599,500 for the purchase of the Pierce Enforcer Pumper and $820,520 for the purchase of the Self Contained Breathing Apparatus for a total of $1,420,020. South State Bank submitted the lowest total interest costs for the equipment at $112,477 representing a 2.829% rate. The first principal and interest payment is due in FY 18- 19 and is included in the recommended FY 18 -19 budget. Annual debt service will be $306,500. Staff recommends the approval of the installment purchase contracts to South State Bank. STRATEGIC PLANALIGSAIWE Superior Public Health, Safety and Education • Increase public safety and crime prevention RECOMMENDED MOTION AND REQUESTED ACTION: Adopt the Resolution for the Installment Purchase Contract with South State Bank. ATTACBNNTgTS: Proposal Analysis Resolution COUNTY MANAGER'S CONIVIEN S AND RECOM VN:�MATION: (only Manager) Recommend approval. CONIMSSIONFRS' ACTION: Approved 5 -0. Board of Commissioners - May 21, 2018 ITEM: 11 RFP Analysis for Installment Financing of Fire Equipment - SCBA and Pierce Fire Pumper Proposals Due 04124118 Bank Name Payment Freq Interest Anticipated Proposal Fees South State Bank Semi - annual -59 months Bank of Americ Public Capital Corp Semi - annual -59 months Wells Fargo Semi - annual -59 months SunTrust Equipment Finance & Leasing Corp Semi - annual -59 months PNC Equipment Finance First Citizens Bank BB &T First National Bank Semi - annual -59 months Semi - annual -59 months Semi - annual -59 months Interest Total Cost Prepayment Rate Closing Date Expiration Date 2.829 NLT 06/24/18 $0.00 $112,477.05 $1,532,497.05 No penalty with 30 -days prior written notice 2.9224 6/24/2018 5/1/2018 $0.00 $112,915.36 $1,532,935.36 Prepayment allowed after 1st half of term has expired 2.99 NLT 06/24/18 5/8/2018 Not to exceed $750 $114,446.30 $1,535,216.30 Prepayment not allowed 3.174 6/3/2018 5/1/2018 $250 per schedule documentation fee $122,647.34 $1,543,167.34 Year 1 - 3% of prepaid amount 3.13 5/25/2018 3.25 6/24/2018 3.28 NLT 06/20/18 Semi - annual -60 months 3.45 6/24/2018 $250 Escrow fee set -up 5/4/2018 $250 Escrow fee set -up $124,716.00 $0.00 $125,850.81 5/4/2018 $0.00 $127,163.90 $2840.04 plus bank counsel fees not to $140,283.44 exceed $5000 Board of Commissioners - May 21, 2018 New Hanover. 12200. 1. FireEquipmentApril24 _2018FinancingProposalAnalysisl .xlsx ITEM: 11-1 -1 5/8/2018 Year 2 - 2% of prepaid amount Year 3 - 1% of prepaid amount $1,544,986.00 After 2nd anniversay of lease commencement - 103% $1,545,870.81 No penalty with 30 -days prior written notice $1,547,183.90 101% principal balance in whole on any date or non - callable 1st half of loan and callalbe at par thereafter $1,568,143.48 No prepayment penalty NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF AN INSTALLMENT PURCHASE CONTRACT WITH SOUTH STATE BANK TO FINANCE THE ACQUISITION OF A PIERCE ENFORCER PUMPER AND SELF CONTAINED BREATHING APPARATUS FOR USE BY NEW HANOVER COUNTY, NORTH CAROLINA AUTHORIZING THE EXECUTION AND DELIVERY OF RELATED INSTRUMENTS AND CERTAIN RELATED MATTERS AND MAKING RELATED FINDINGS WHEREAS, New Hanover County proposes the financing of the acquisition of a Pierce Enforcer Pumper and Self Contained Breathing Apparatus, as more fully described in the hereinafter named Contract; and WHEREAS, the most advantageous manner of financing thereof is by an installment contract pursuant to Section 160A -20 of the General Statutes of North Carolina, as amended; and WHEREAS, pursuant to said Section 160A -20, New Hanover County is authorized to finance the acquisition of real and personal property, including fixtures, by installment contracts that create a security interest in the property financed to secure repayment of the financing; and WHEREAS, South State Bank has proposed that South State Bank finance the acquisition pursuant to an Installment Purchase Contract between New Hanover County and South State Bank. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners authorizes the following: Section 1. The New Hanover County Board of Commissioners does hereby find and determine: (a) New Hanover County proposes the financing of the acquisition of a Pierce Enforcer Pumper and Self Contained Breathing Apparatus, as more fully described in the hereinafter named Contract; (b) The most advantageous manner of financing thereof is by an installment contract pursuant to Section 160A -20 of the General Statutes of North Carolina, as amended; (c) Pursuant to said Section 160A -20, New Hanover County is authorized to finance the acquisition of real and personal property, including fixtures, by installment contracts that create a security interest in the property financed to secure repayment of the financing; and (d) South State Bank has proposed that South State Bank finance the acquisition pursuant to an Installment Purchase Contract between New Hanover County and South State Bank. Board of Commissioners - May 21, 2018 ITEM: 11- 2 - 1 Section 2. The New Hanover County Board of Commissioners hereby authorizes and directs the County Manager, the County Attorney, and the Chief Financial Officer to execute, acknowledge and deliver the Contract on behalf of New Hanover County in such form and substance as the person executing and delivering such instruments on behalf of New Hanover County shall find acceptable. The Clerk to the Board is hereby authorized to affix the official seal of New Hanover County to the Contract and attest the same. Section 3. The proper officers of New Hanover County are authorized and directed to execute and deliver any and all papers, instruments, opinions, certificates, affidavits and other documents and to do or cause to be done any and all other acts and things necessary or proper for carrying out this Resolution and Contract. Section 4. Notwithstanding any provision of the Contract, no deficiency judgment may be rendered against New Hanover County in any action for breach of a contractual obligation under the Contract and the taxing power of New Hanover County is not and may not be pledged directly or indirectly to secure any moneys due under the Contract, the security provided under the Contract being the sole security for South State Bank in such instance. Section 5. The Purchaser covenants that to the extent permitted by the constitution and laws of the State of North Carolina, it will comply with the requirements of the Internal Revenue Code of 1986, as amended (the "Code ") as required so that interest on New Hanover County's obligations under the Contract will not be included in the gross income of South State Bank. Section 6. It is hereby determined and approved that (i) the proceeds of the Contract shall be used for the financing of the acquisition of a Pierce Enforcer Pumper and Self Contained Breathing Apparatus, (ii) the maximum principal amount expected to be incurred is $1,420,020 with 10 installment payments over 59 months. ADOPTED this the 21St day of May, 2018. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 21, 2018 ITEM: 11- 2 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 DEPARMM NIc County Manager PRESEVMt(S): Tim Burgess, Assistant County Manager CONIACT(S): Tim Burgess SUBJECT: Consideration of Declaration of Covenants, Conditions, and Restrictions for Oak Grove Cemetery and Flemington Cemetery IH191y91CIIlllMy/_\.�•ii New Hanover County owns two cemeteries: Oak Grove Cemetery and Flemington Cemetery. Oak Grove Cemetery, which is located on 16th and 17th Streets, was established by the City of Wilmington in 1870 and was known as the City Cemetery. In 1882, ownership of the cemetery was transferred to New Hanover County and renamed Oak Grove Cemetery. The cemetery was used for both indigent and public burials. The last burial took place prior to 17th Street being extended in 1961. Flemington Cemetery, which is located at 612 Sampson Road, was acquired in the early 1960s for the purpose of relocating all of the headstones from Oak Grove Cemetery and the graves that were located in the area of the extension of 17th Street. In addition, at least 10 burials have taken place since the property was acquired. In 1999, 162 graves from Pine Tree Cemetery, which was previously owned by New Hanover County, were relocated to the cemetery. In order to preserve the historic character and the solemnity and dignity of the two cemeteries, staff is requesting that the Board of Commissioners adopt the attached Declaration of Covenants, Conditions, and Restrictions. Following are the main points of the Declaration: 1. 'Ihe properties would be preserved and maintained as burial sites. 2. No burial monuments or markers and no caskets or human remains can be removed or disinterred without the express written consent of the Board of Commissioners, following a public hearing and a four - fifths majority vote. 3. No non - county owned structures or buildings can be erected without the express written consent of the Board of Commissioners, following a public hearing and a four- fifths majority vote. 4. Improvements, modifications or construction, undertaken by the county for a public purpose, only requires approval by the county manager. 5. The Declaration is for a term of twenty (20) years which contains a provision for automatic renewals. 6. The Declaration can be revoked or amended at any time by the Board of Commissioners, following a public hearing and a four - fifths majority vote. Effective County Management • Understand and act on citizen needs Board of Commissioners - May 21, 2018 ITEM: 12 MOTION AND REQUESTED ACTIONS: Approve the Declaration of Covenants, Conditions, and Restrictions. ATTACBAIVIENIS: Declaration of Covenants, Conditions, and Restrictions Vicinity Maps of County -Owned Cemeteries COUNTY NIANAC"S CONDIEN S AND RECOMMENDATIONS: (only Manager) Recommend approval. CONMSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - May 21, 2018 ITEM: 12 This instrument was prepared by: Kemp P. Burpeau, Deputy County Attorney, 230 Government Center Drive, Ste. 125, Wilmington, N.C. 28403 New Hanover County Contract 18 -0324 STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER OAK GROVE CEMETERY: Tax Parcel ID: R05415- 003 - 002 -000 Tax Parcel ID: R05415- 003 - 003 -000 Tax Parcel ID: R05415- 003 - 004 -000 Tax Parcel ID: R05415- 010 - 001 -000 FLEMINGTON CEMETERY: Tax Parcel ID: R040000- 001 - 003 -000 DECLARATION OF COVENANTS, CONDITIONS, AND RESTRICTIONS This Declaration of Covenants, Conditions, and Restrictions is entered into this the day of May, 2018 by New Hanover County, a political subdivision of the State of North Carolina, (hereinafter "Declarant "). WITNESSETH: Whereas, Declarant is the owner of those parcels in the County of New Hanover, State of North Carolina, known as the former public burial ground or Oak Grove Cemetery, and being those certain tracts or parcels of land more particularly described in Book 1078 at Page 609; Book 1018 at Page 23; Book 1309 at Page 1329; Book 501 at Page 65; Book UUU at Page 560; Book 61 at Page 271; Book 68 at Page 43; Book 68 at Page 44; Book 1438 at Page 453 and Book 1450 at Page 15, New Hanover County Registry; and the burial ground or Flemington Cemetery (aka Flemington Oak Grove Cemetery), and being those certain tracts or parcels of land more particularly described in Book 723 at Page 198, and recorded in Map Book 8 at Page 68, New Hanover County Registry; and Board of Commissioners - May 21, 2018 ITEM: 12- 1 - 1 Whereas, it is in the best interest of the Declarant and public that certain covenants, conditions, and restrictions governing and regulating the use and occupancy of the property be established, to preserve the historic character and the solemnity and dignity of the former cemeteries, and Whereas, Declarant desires to provide for the preservation of the cemeteries and the appearance and dignity of said property; and for the continued maintenance and custodianship of the sites. Now Therefore, in consideration of the premises, the Declarant agrees that the property described herein shall be and is hereby subject to the following restrictions, covenants, and conditions, relating to the use and occupancy thereof, which shall be construed as covenants running with the land which shall be binding on all parties acquiring any right, title or interest in any of the properties and which shall inure to the benefit of New Hanover County as a political subdivision of the State of North Carolina. ARTICLE I PROPERTIES SUBJECT TO THIS DECLARATION The property which shall be subject to this Declaration is located in the County of New Hanover, State of North Carolina, and is more particularly described as being all of the property recorded in Book 1078 at Page 609; Book 1018 at Page 23; Book 1309 at Page 1329; Book 501 at Page 65; Book UUU at Page 560; Book 61 at Page 271; Book 68 at Page 43; Book 68 at Page 44; Book 1438 at Page 453 and Book 1450 at Page 15, New Hanover County Registry, being the parcels previously used as an indigent and public cemetery, also known, in whole or part, as the Oak Grove Cemetery, and all that property more particularly described as Flemington Cemetery (aka Fleming Oak Grove Cemetery) recorded in Deed Book 723 at Page 198 and recorded in Map Book 8 at Page 68, New Hanover County Registry. ARTICLE II SPECIFIC COVENANTS, CONDITIONS AND RESTRICIONS The subject parcels shall be preserved and maintained as burial sites. No burial monuments or markers and no caskets or human remains shall be removed or disinterred without the express written consent of the Board of County Commissioners, authorized in a public meeting after a public hearing with a four -fifth (4/5) majority. No non - county owned structures or buildings of any sort shall be erected on the subject parcels without the express written Board of Commissioners - May 21, 2018 ITEM: 12- 1 - 2 consent of the Board of County Commissioners, authorized in a public meeting after a public hearing with a four -fifth (4/5) majority. Provided, however, improvements, modifications or construction, undertaken by the County for a public purpose only require County Manager approval. ARTICLE III GENERAL PROVISIONS Section 1. Enforcement. New Hanover County, acting by and through its Board of County Commissioners, have the right to enforce, by any proceeding at law or in equity, all restrictions, conditions, covenants, and provisions of this Declaration. Failure to enforce any covenant or restriction herein contained shall in no event be deemed a waiver of the right to do so thereafter. Section 2. Severability. Invalidation of any one of these covenants or restrictions by judgment or court order shall in no way affect any other provisions which shall remain in full force and effect. Section 3. Amendment. The covenants and restrictions of this Declaration shall run with and bind the land, for a term of twenty (20) years from the state the Declaration is recorded, after which time they shall automatically extend for successive periods of twenty (20) years, unless revoked or amended by the New Hanover County Board of County Commissioners, in a public meeting after a public hearing with a four /fifth (4/5) majority. While ownership remains with New Hanover County, the Declaration may be revoked or amended at any time by resolution of the New Hanover County Board of County Commissioners adopted in a public meeting after a public hearing with a four -fifth (4/5) majority and thereafter recorded in the New Hanover County Register of Deeds. NEW HANOVER COUNTY, NORTH CAROLINA, DECLARANT [SEAL] ATTEST: Clerk to the Board Chairman Board of Commissioners - May 21, 2018 ITEM: 12- 1 - 3 STATE OF NORTH CAROLINA 10 llx[Ilvf' KIli1r;Y 1 I, , a Notary Public of the State and County aforesaid, certify that Kymberleigh G. Crowell acknowledged that she is Clerk to the Board of Commissioners of New Hanover County, and that by authority duly given and as the act of the Board, the foregoing instrument was signed in its name by its Chairman, sealed with its corporate seal and attested by herself as its Clerk. WITNESS my hand and official seal, this day of May, 2018. Notary Public My Commission Expires [Notary Seal] Board of Commissioners - May 21, 2018 ITEM: 12- 1 - 4 i Oak Grove Cemetery Not to Scale F � _ e' a S il. r }k -Ad an s r T T 0 CD w. i �. Board o Commissioners ay ITEM: 12- 2 - 1 s O n. Flemington Cemetery Not to Scale NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: May 21, 2018 DEPARTINFNI: Governing Body PRESINIMS): Chairman White CONrACT(S): Kym Crowell, Clerk to the Board SUBJECT: Committee Appointments BRIEF SUNP ARY: Vacancies exist on the following Boards and Committees: • New Hanover County Adult Care Home Community Advisory Committee • New Hanover County /City of Wilmington Community Relations Advisory Committee STRATEGIC PLAN AUCNNMW- Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIOISS: Make appointments. ATTACEINI NIS: New Hanover County Adult Care Home Community Advisory Committee New Hanover County /City of Wilmington Community Relations Advisory Committee COUNTY MANAGER'S CONWIFNIS AND RECONWENDATIONS: (only Manager) Make appointments. CONWIISSIONERS' ACTIONS: The following appointments were made. New Hanover County Adult Care Home Community Advisory Committee: Carolyn Jackson was appointed. New Hanover County /City of Wilmington Community Relations Advisory Committee: Board of Commissioners - May 21, 2018 ITEM: 13 Elise Rocks was appointed in the Faith Community category. Board of Commissioners - May 21, 2018 ITEM: 13 COMMITTEE APPOINTMENTS NHC Adult Care Advisory Committee Vacancy: Up to 7 Term: Initial — 1 year expiring 5/31/19 Applicants Eligible For Reappointment Nominations Carolyn Jackson Attachment: Committee Information Sheet Application Board of Commissioners - May 21, 2018 ITEM: 13- 1 - 1 NEW HANOVER COUNTY ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE Number of Members: 13 State mandated; May appoint up to 18 (1 member for each permitted facility). The Adult Care Home Administrators may nominate one -third of the members. If possible, one member must be a person involved in the area of mental retardation. Compensation: None, but may be reimbursed for actual expenses. Term of Office: 1 year term initially; 3 year term thereafter Qualifications: Must be a resident of New Hanover County. No person or immediate family member of a person with a financial interest in a home served by the committee, or employee or governing board member of a home served by the committee, or immediate family member of a resident in a home served by the New Hanover County Adult Care Home Community Advisory Committee may be a member of this committee. Immediate family is defined as mother, father, sister, brother, child, grandmother, and grandfather, as well as in -laws. See Volunteer Job Description for more information. Purpose: The committee supports the spirit of the Adult Care Home Resident's Bill of Rights, visits adult care homes quarterly, promotes the wellbeing of residents and encourages community involvement. Statute establishing Committee: N.C.G.S. 131 D -31 Regular Meeting: Quarterly Meetings are held on the first Wednesday of January, April, July, and October at 9:30 a.m. at the Cape Fear Council of Governments, 1480 Harbour Drive, Wilmington, NC. Board of Commissioners - May 21, 2018 ITEM: 13- 1 - 2 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Deirdre L. Dunn Initial 3/21/16 3/31/17 110 Deerfield Road First 3/20/17 3/31/20 Castle Hayne, NC 28429 910 - 212 -0611 (C) Shirley T. Fowler Initial 3/24/14 3/31/15 945 Radnor Road First 3/16/2015 3/31/18 Wilmington, NC 28409 Second 3/12/18 3/31/21 910 - 397 -0987 (H) 910 - 620 -7198 (C) Helen Hepbron Initial 3/16/15 3/31/16 1313 Legacy Lane First 3/21/2016 3/31/19 Wilmington, NC 28411 910 - 686 -4770 (H) 910 - 233 -8288 (C) L. Thomas Jennings Initial 11/21/05 11/30/06 415 Charlotte Avenue First 12/18/06 12/31/09 Carolina Beach, NC 28428 Second 12/7/09 12/31/12 910 - 458 -2584 (H) 910 - 619 -0762 (C) Third 9/16/13 9/30/16 Fourth 9/19/16 9/30/19 Board of Commissioners - May 21, 2018 ITEM: 13- 1 - 2 ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE PAGE 2 Ill ris Board of Commissioners - May 21, 2018 ITEM: 13- 1 - 3 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Kimberly Leonard Initial 11/16/15 11/30/16 7551 Ireland Court First 11/14/16 11/30/19 Wilmington, NC 28411 UVI n 11 910 - 319 -7976 (H /C) Susan M. Levasseur Initial 12/14/15 12/31/16 6613 Hyannis Way First 12/19/16 12/31/19 Wilmington, NC 28409 910 - 313 -0444 (H) 910 - 264 -9071 (C) Trish Looney Initial 5/16/16 5/31/17 561 Garden Terrace Dr. #103 First 5/15/17 5/31/20 Wilmington, NC 28405 910- 471 -0169 (C) Marcia R. Morgan Initial 5/15/17 5/31/18 110 Green Turtle Lane Carolina Beach, NC 28428 910 - 458 -8590 (H) 703 - 798 -5467 (C) Sandra Oglesby Initial 12/18/06 12/31/07 1508 Rock Hill Road First 12/17/07 12/31/10 Castle Hayne, NC 28429 Second 12/20/10 12/31/13 910 - 675 -8040 (H) 910 - 452 -8200 (W) Third 3/24/14 3/31/17 Fourth 3/20/17 3/31/20 Kristie Pate Initial 5/18/2015 5/31/16 1415 Sherwood Drive First 5/16/16 5/31/19 Wilmington, NC 28401 910 - 262 -2772 (C) Denice Shackelford Initial 12/14/15 12/31/16 1141 42 "d Street First 12/19/16 12/31/19 Wilmington, NC 28403 910 - 386 -2000 (C) Ida R. Smith Initial 12/14/15 12/31/16 2410 Chestnut Street First 12/19/16 12/31/19 Wilmington, NC 28405 910 - 763 -9136 (H) 910 - 520 -6790 (C) Philip C. White Initial 11/16/2015 11/30/16 4220 Wilshire Blvd., Unit 104C First 11/14/16 11/30/19 Wilmington, NC 28403 910 - 297 -2346 (H /C) Board of Commissioners - May 21, 2018 ITEM: 13- 1 - 3 ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE PAGE 3 CURRENT MEMBERS TERM OF OFFICE APPOINTMENT EXPIRATION COG Long Term Care Ombudsman: File: Adult Kandace Lego Revised: 03/2018 Cape Fear Council of Governments 1480 Harbour Drive, Wilmington, NC 28403 910- 395 -4553 Board of Commissioners - May 21, 2018 ITEM: 13- 1 - 4 NEW HANOVER COUNTY ; BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 Board /Committee: NH Adult Care Home Advisory Committee Name: Carolyn Jackson E-Mail• Helpministry20l6 @gmail.com Home Address: 610 Varsity Drive Wilmington 28403 (Street) (Zip (;Ode) Mailing Address if different: (City) (Zip Code) Home Phone: Fax: Cell:910- 520 -6083 Business: Years living in New Hanover County: 51 Male: Female: ✓ Race: Black Age: 51 (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name No Employer. UK 4�" (d,-�' �'ftUVl11 A person currently employed y agency or dapaffihent for which the applicabon is made, must resign ti#Mw position with New Hanover County upon Wointment in accordance with Article W, Sec. 4 of the New Hanover County Personnel Policy Furthermore, applicant should have no tmrnedate family member employed by such agency or department. Occupation: License Clinical Social Worker/ License Clinical Addiction Specialist Professional Activities: NASW membership/ NC Board of Social Workers/ NCSAPPB Volunteer Activities: Cape Fear Literacy/ Feeding Homeless ministry/ Why do you wish to serve on this board/committee? I am a social worker who cares about her community. I believe in advocating for better relationship among community members Conflict of Interest: N aboard member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to mother members of hs4rer respective board during a public meeting. The member should state the nature of the conflict detailing that he/she has a separate, private, or monetary interest either direct or indirect, in the issue under consideration. The member should than excuse himse/fiherself from voting on the matter. What areas of concern would you like to see addressed by this committee? Businesses and communities partnering to uplift and empower all communities to become stronger together. Qualifications for serving: I have worked for county government over 21 years and I am currently retired. I have honorably served in the US Army for 5 1/2 years. Other municipal or county boards/committees on which you are serving: I have served on the Southeastern Community Action board for Smart Start program for 3 years List three local personal references and phone numbers: �. Melissa Davis 910 - 442 -9042 2 Jeanette Age 910- 619 -4964 3. Latonya Moore 843 - 455 -2804 Date: �L) Signature Applic ions are ept on rile for 18 months I understand that any bo mmittee appointee may be removed without cause by a majori ounty Commissioners. Please use reverse side for additional comments Board of Commissioners - May 21, 2018 ITEM: 13- 1 - 5 COMMITTEE APPOINTMENTS NHCM!Imington Community Relations Advisory Committee Vacancy: 1 - Unexpired term, expiring 9/30/20 Category: Faith Community Applicants Eligible For Reappointment Nominations Elise Rocks Jessica Stokes Attachments: Committee Information Sheet Applications Board of Commissioners - May 21, 2018 ITEM: 13- 2 - 1 NEW HANOVER COUNTY /CITY OF WILMINGTON COMMUNITY RELATIONS ADVISORY COMMITTEE Number of Members: 12 members 6 appointed by County Commissioners: 1 for each of the following categories: Business Community, Civil Rights Community, Education Community, and Faith Community and 2 At -Large 6 appointed by Wilmington City Council: 1 for each of the following categories: Business Community, Civil Rights Community, Education Community, and Faith Community and 2 At -Large Term of Office: Staggered initially; 3 years thereafter; no member shall serve more than 2 full successive terms, unless there is a break of at least one (1) full term between appointments. Regular Meetings: Quarterly; Time, day and place will be set each year by the committee at their July meeting. Established: May 2016. The New Hanover County Board of Commissioners and Wilmington City Council adopted resolutions to establish committee bylaws. Brief on the functions: The purpose of the County /City Community Relations Advisory Committee is to address community issues involving prejudice or discrimination on the bases of race, nation origin, creed or religion, age, gender, sexual orientation, disability or medical condition; informing the Appointing Authorities and other organizations of their findings; and making recommendations, in an advisory capacity, to the Appointing Authorities and other organizations, as necessary. Board of Commissioners - May 21, 2018 ITEM: 13- 2 - 2 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION New Hanover County Members Evelyn Bryant Civil Rights First 9/19/16 9/30/18 719 Campbell Street Community Wilmington, NC 28401 910 - 538 -2857 (C) 910 - 343 -0610 (W) Emily Cottrell Education First 9/19/16 9/30/19 3924 Brinkman Drive Community Wilmington, NC 28405 910 - 599 -0566 (C) Melanie Frank At -Large First 9/19/16 9/30/19 1409 Kellum Ct. Wilmington, NC 28412 910 - 395 -8320 (H) 910 - 431 -7222 (C) Jeffrey Hovis Business First 9/19/16 9/30/17 205 Forest Hills Drive Community Second 9/18/17 9/30/20 Wilmington, NC 28403 910 - 512 -2206 (C) 910 - 762 -8206 (W) Board of Commissioners - May 21, 2018 ITEM: 13- 2 - 2 Brenda Swartz Faith First 9/19/16 9/30/17 244 Brightwood Rd. Community Second 9/18/17 9/30/20 Wilmington, NC 28409 UVA&UP, nn -to 511p_ �V 910 - 599 -7651 (H) 910 - 769 -2490 (W) Owen Wexler At -Large First 9/19/16 9/30/18 1402 Old Lamplighter Way Wilmington, NC 28403 910 - 790 -3989 (H) 910 - 616 -9765 (C) City of Wilmington Members Faith Vacant Community Kristen McKeithan At -Large First 9/20/16 9/30/18 424 Campbell Street Wilmington, NC 28401 Walter Samuels Civil Rights First 9/20/16 9/30/17 1603 Orange Street Community Wilmington, NC 28401 Jen Johnson Business First 11/21/17 11/30/20 1720 Orange St. Community Wilmington, NC 28403 Lori Wainright At -Large First 9/20/16 9/30/19 2905 Park Avenue Wilmington, NC 28403 Florence Warren Education First 9/20/16 9/30/18 204S.16 th Street Community Wilmington, NC 28401 Revised: 2/2018 Board of Commissioners - May 21, 2018 ITEM: 13- 2 - 3 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Vwmingtoi%NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 Board/Committee: Community Relations Advisory Committee Name: Elise Rocks E -Mail' eliserocks36 @gmail.com Home Address: 258 White Ave Wilmington 28403 r a� Mailing Address if different: PO Box 36 Wrightsville Beach 28480 (City) (Zjo Code) Home Phone: Fax. Cefl: 910.620.9224 Business. Years living in New Hanover County: 30 Male: Female: ✓ Race: Human Age: 53 (IMomnation for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? if yes, name Employer. JC Morgan Company A person currently employed by the agency or department for which thls application Is made, must resign his/her postion with New Hanover County upon appointment, In accordance with Artkle Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no Immediate famfly memberemployed by such agency or department Occupation. Appraiser Professional Activities: President, Cape Fear Commercial Real Estate Women Volunteer Activities: Licensed Preacher, Church of the Good Shepherd Episcopal Why do you wish to serve on this board(committee? I am committed to finding a voice for faith in our comtnnity that will unite us while respecting our diversity. Conflict of hderest r aboard member bellows he/she has a contdtct or potential corttlid of Interest on a particular Issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the coMNct, detaNng that he/she has a separate, private, or monetary Merest, either direct or indirect, In the Issue under consideration. The member should then excuse hlmseMerself tiom voting on the matter. What areas of concern would you like to see addressed by this committee? Identify opportunites for reconciliation that will lead to a greater sense of ccomiunity. QuallfIcations for serving: Long time resident, member of local faith community for 27 years, with an open heart and mind respecting all belief systems that are based in love. Other municipal or county boards/committees on which you are serving: N/A List three local personal references and phone numbers. XC CEIVEI) t. Jane Spicer 910.622.1211 n A 2. Lawrence Craige 910.815.0085 3. Nancy Guyton 910.274.4489 Date: 4/9/2018 Signature Applications are kept on Me for 18 months I understand that any board or committee appointee may be removed without cause by a majority of County Comrrtissioners. Please use reverse side for additional comments Board of Commissioners - May 21, 2018 ITEM: 13- 2 - 4 NEW HANOVER COUNTY BOARD OF CONN/SS/ONERS 230 Govemmant Conhr Dr%, Su;h 175 W"kVbn, NC 28403 COMMITTEE APPLICATION Taktphona (910) 708-7140 FAX (010) 798 -7145 „1 BoarWCommittee: Mew Sanover County/ City of Wilmington Community Relations Advisory Cowes. Name: Rev. Jessica Stokes E4811.. Jsssicaencchurches . org Home Addrow.2021 Fall Drive Apt. B Wilmington, MC 28401 NNling Address Ndffmnt: - (Coy) R4 Code) Home Phone: Fax., CNI: 703 -819 -2415 Business: Years living In Now Hanover County: >i year Note: Female•. ✓ Rscr. to Ape 30 ..� (Infametbn for the purpose of assuring a cress -spodm of the communRy) Do you have a family member employed by New Hanover County? N yes, name No Empbyer. Borth Carolina Council of Churches Aicaordanoe with Ardde Vl Sec. 4 of d» Haravar County Plr►�orrwJ P9ollcy. FuvfMmron, appNant should hew ro kmNOQads /am Ny mslr�berampbyrdby such apsr►cy or dopoiVne • Occupation : Regional Cordinator with MC Council of Churches for the Si Region of MC Professions/ Activities: Community Health equity issues; Racial justice; L9290+ advocacy; faith Volunteer Aces. A Convo . of Faith , MH Young Democrats , Cape Year Surfrider, ILK Living Wage Why do you wish to serve on this boanVcommittee? I served on City of Greenville' s Swan Relations Council and found it very rewardling.I enjoy working within local qovt towards good for all Co~ of h9wwt, O's bm0 mamba beflevsa h&Ww his o =MW or poterMld owad of kd~ on a pw0a sw iaar, Ow nwnher aloud owe No 6&W b Me odw members of NsMa nspoWw Goad dufnp a pubffa nws*V T/w mamba M W sON Of natures or Me =04 d bWnp that h&Ww has a separate pdvab or monehry fnEe►aat, N(iwr oWad or MMdbeed M 0►e flaw under colalorrsffon. The member MmW drat exwm hYrraNlrhsrsNf b Dm vo ft on dN 01wo What mass of concern would you like to see addressed by this committee? so promote ILK growing into as inclusive community; issues of Civil Rights; local forums/events that promote conversation QualMcatlons forSWWng: I served on Susan Relations Council in Greenville.I's clergy w /solid community organizing, ethics, &advocacy.I was ZD of an interfaith non- profit.Work well w /all Other municipal or county bosrda/committess on which you are serving: Curently none . Recently relocated to ILM after promotion with my job. previously lived in Wiles and was a chaplain at 309W. List three local personal retlerences and phone numbers: 1. Clayton Haserski, Young Democrats of New Ranover 910 -352 -7991 2, Rev. Marty Aden, Director of Spritual Care at NOW 910- 274 -5465 3. Sarah Daniels, Director of Feast Doan east 910 -386 -1702 F�t'K v G [U1d OC OFF Date: �is�wr off,/ 4 p Signature AWeeftne an kapr on tfb Ibr 18 n onga I unrlentand Mat any or con►nMtbsa sppoN es oW oe removed w/dwrK Causer 0 a n loww ofCosntr Coeraladonsrs. Pleas use revere We for sWitAx sl comments Board of Commissioners - May 21, 2018 ITEM: 13- 2 - 5 q� ♦ OWN# 1941 rd AZ i..1 `.1 w s„+ u a —► a .w +.+ O . +�1 Board of Commissioners - May 21, 2018 ITEM: 13- 2 - 6 rz yy_ G w O C�D OOCZ tp to jj G a r ri v C C V � a >" C i� r w 0 fi r .i 0 � . +-j +� cz V ►-. o CZ a o � � >r C c: a M >✓ LLr s Cz Q o 14 cy') ct a � o., . ,.� - V 4-JO +-j M+1 N �C�4 O U 1 • i i•1 a o, v Board of Commissioners - May 21, 2018,,,,.,•`, ITEM: 13- 2 - 7 cz U a o � � >r C c: a M >✓ LLr s U Q i•1 a o, v Board of Commissioners - May 21, 2018,,,,.,•`, ITEM: 13- 2 - 7