Soil and Water NCDQ Stream Debris Removal grant amendmentSteve Troxler North Carolina Department of Agriculture N. David Smith
Commissioner and Consumer Services Chief Deputy Commissioner
March 28, 2018
Ms. Dru Harrison
New Hanover Soil & Water Conservation District
230 Government Center Drive, Suite 100
Wilmington, NC 28403
CONTRACT NUMBER: 17- 175 -4023
AMENDMENT NUMBER: 01 -2018
Dear Ms. Harrison
On behalf of Commissioner Steve Troxler and the North Carolina Department of Agriculture and Consumer
Services — Division of Soil & Water Conservation, it is with great pleasure that I offer to amend your existing
agreement for the contract number 17- 1754023. The amendment is necessary to modify the scope of
work and to add funds allocated to New Hanover Soil & Water Conservation District in response to your
request for additional funds for the Stream Debris Removal Project initiated in 2017. Your project end date
remains December 31, 2019.
Two original amendment packets must be printed. completed and returned to the NCDA &CS, making sure
that the amendments and certain forms have been signed, dated, and witnessed. Signing these documents
represents your understanding and acknowledgement that all other terms and conditions of the original
contract are still in effect. Please return the two packets to:
David B. Williams, Deputy Director
N.C. Division of Soil & Water Conservation
1614 Mail Service Center
Raleigh, NC 27699 -1614
One fully executed, original amendment will be returned to you for your records. If you have any questions
about your amendment or any of the forms contained in your offer packet, please contact David Williams
at (919) 707 -3772, or David. B.Williams(cDncaar.00v.
I would like to take this opportunity to thank you for participating in the Stream Debris Removal Program
Si erely,
l
N. David Smith
Chief Deputy Commissioner
Enclosure
cc: L.L. McMillan, Grants and Contracts Administrative Assistant
Email: David.Smith @ncagr.gov
1001 Mail Service Center, Raleigh, North Carolina, 27699-1001
(919) 707 -3033 • Fax (919) 715 -0026
An Equal Opportunity Affirmative Action Employer
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NORTH CAROLINA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
Steven W. Troxler, Commissioner
NCDA &CS Division of Soil and Water Conservation /Stream Debris Removal Project Agreement
Contract Amendment Check Off List for Grantee
INSTRUCTIONS: Check the "Yes" boxes in the left column for the document titles that are being returned with the two signed, dated and notarized copies of the
contract amendment with signatures in blue ink. Be sure to include all the other documents specified in your contract amendment package. If "No" has been checked
off for you, that document is not required for this grant program or project. This form must be returned with your completed contract amendment package.
GRANTEE ORGANIZATION NAME: New Hanover SWCD
PROJECT TITLE /NAME: Stream Debris Removal Project
CONTRACT #: 17- 175 -4023 AMENDMENT #: 01 -2018
Check one box
Document title
Division Use -
Documents Attached
or On File
Grants &
Contracts Use -
Documents
Attached
Yes
❑
No
Contract Amendment "Check Off List' for Grantee
❑ Yes ❑ No
❑
Yes ❑ No
Yes
❑
No
Contract Amendment Cover
❑ Yes ❑ No
❑
Yes ❑ No
Yes
❑
No
Attachment A— Revised Scope of Work
❑ Yes ❑ No
❑
Yes ❑ No
Yes
❑
No
Attachment B — Signature Card
❑ Yes ❑ No
❑
Yes ❑ No
NCDA &CS — Check Off List — Amendment
Rev 07/14; 8/16;1/17
Departmental Use Only
CENTER: 2975.4786
ACCOUNT: 536502
STATE OF NORTH CAROLINA ` AMOUNT: $2z7sao.00
COUNTY OF WAKE CENTER: 2975.4786
I F ACCOUNT: 536502
AMOUNT: 75.540.00
North Carolina Department of Agriculture and Consumer Services
Division of Soil and Water Conservation
Stream Debris Removal Program
Amendment Number: 01 -2018
Contract Number: 17- 175 -4023
This document amends the Contract bearing the effective date of January 1, 2017, between the North
Carolina Department of Agriculture and Consumer Services, hereinafter referred to as the "Agency" and
the New Hanover Soil & Water Conservation District, hereinafter referred to as the "Grantee."
The Grantee's tax ID number is 56- 6000324. The Grantee's DUNS number is 0400029563.
As provided for under the terms of the original Contract, the Agency and the Grantee agree to amend the
Contract provisions as outlined below.
1I.Section III. Grantee's Duties
The previous Section III is hereby amended by replacing the previous Attachment B: Scope of Work
with the revised Attachment A: Scope of Work. The purpose of the replacement Scope of Work is
to add additional segments for Stream Debris Removal. These additional segments are over and
above the specified work in the original agreement.
2.Section V. Agency's Duties
The previous Section IV is hereby deleted and replaced with the following:
The Agency shall pay the Grantee in the manner and in the amounts specified in the Contract Documents.
The total amount paid by the Agency to the Grantee under this Contract shall not exceed $227,540.00.
This amount consists of an increase of $75,540.00 in State funds.
The Grantee's matching requirement is, which consists of:
In Kind
$
Cash
$
Cash and In -kind
$
Cash and /or In -kind
$66,000.00
Other/Specify
$
The total contract amount is $293,540.00.
All other terms and conditions as set forth in the original contract document shall remain in effect for the
duration of this amendment.
NCDA &CS — Contract Cover - Amendment — 07/14; 4/17 Page 1 o1`2
Signature Warranty:
The undersigned represent and warrant that they are authorized to bind their principals to the
terms of this Amendment.
IN WITNESS WHEREOF, the Grantee and the Agency execute this Amendment in two (2)
originals, one (1) of which is retained by the Grantee and one (1) which is retained by the Agency.
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TMaFt�U C, 1"Xtt ,-QSS SSi� \0.n�r Ouv1 j
Printed Name j Title
S•z�f• 7018'
Signature Date
V4- 4'�e
Printed NaN Title
(DI North Carolina Department of Agriculture and Consumer Services
Signature of Authorized Representative
N. David Smith, Chief Deputy Commissioner
NCDA &CS — Contract Cover - Amendment — 07/14: 4/17 Page 2 of 2
Attachment A
SCOPE OF WORK
STREAM DEBRIS REMOVAL PROJECT
New Hanover Soil & Water Conservation District (the "GRANTEE ") will complete
stream debris removal and restoration activities including cutting and removing downed trees,
broken tops, woody /vegetative debris and sediment that impede or potentially impede water flow
in the streams and tributaries included in Table B 1 below (taken from the application submitted
by the GRANTEE). The GRANTEE must use its best judgment to only remove debris resulting
from Hurricane Matthew or Tropical Storms Hermine and Julia.
TABLE B1: Stream/Ditch Semnents to be repaired
Name/Description
of Stream or
Channel
Description of Damage and Planned
Repair
Approximate
Length of
Channel (ft)
Number of
Known Beaver
Dams to
Remove
Smith Creek
Urban Vegetation removal
25,000
3
Motts Creek
Urban Ve etation removal
9,700
4
Prince George
Creek
Urban Vegetation removal
3,300
5
Reserve at West
Bay
Urban Vegetation removal
1,800
Tribuatary to
Prince George
Creek
Urban Vegetation removal
2,700
3
Tributary to
Smith Creek
Acorn Branch
Urban Vegetation removal
6,000
Tributary to
Smith Creek
(Black Swamp
Run
Urban Vegetation removal
8,000
The GRANTEE will ensure that all required permits are secured for each site before any
work proceeds for that site.
NCDA &CS (Gov't Contract Cover - Soil & Water) Rev. 7/14; 12/14 Page 1 of 2
The GRANTEE will ensure that it follows the Best Management Practices for Selective
Clearing and Snagging to manage all woody debris removed from streams. These guidelines can
be downloaded at
hLtp: / /www.ncagr. gov /SWC/ disasterresponse/ documentsBestManagementPracticesforSelective
Clearin andSnag iging_Rdf
In the event the Grantee completes the work specified in the Scope of Work without
exhausting the funds in the Contract, the Agency Contract Administrator may issue a Work
Authorization to approve stream debris removal work for additional stream segments requested
by the Grantee, not to exceed the funds available in the Contract.
NCDA &CS (Gov't Contract Cover - Soil & Water) Rev. 7/14; 12/14 Page 2 of 2
Signature Card
�Gw�uuu�.M
� P
CONTRACT & FINANCIAL DOCUMENTS
INSTRUCTIONS: Please read and fill in the required information to the right of each field where applicable. Signatures
must match the Contract signatures. In the event the affixed signature(s) are no longer valid, a revised. form must
be submitted prior to processing any contractual documents or submitting "Request for Payments" or any other
financial documents. If more than two people will sign for the organization, this form may be duplicated.
SECTION I.
Date:
C a 1
Legal Applicant Organization /Agency Name:
t�tw i�nnnoer Cut i of der
Federal Tax Identification Number:
rj - 00 n��
SECTION IL
Certification:
By affixing my signature below, I certify that person(s) identified are designated having legal authorization to sign on
behalf of the organization named in Section I., above, for purposes of executing contractual documents and preparing,
approving and executing all financial documents; including "Requests for Payments." I understand the legal implications
of any and all misrepresentation, which include but are not limited to defrauding the State of North Carolina, and certify
that the person signing below has full authority to execute this Agreement on behalf of the named organization.
NON - GOVERNMENTAL ORGANIZATIONS ONLY Must match Contract signature)
Board Chair, Executive Director, etc.
Financial Representative, Treasurer, etc.
Print Name & Title:
Print Name & Title:
Signature:
Signature:
GOVERNMENTAL ENTITIES Must match Contract signature)
Authorized Governmental Official
Chief Fiscal Officer
Print Name & Title:
Print Name & Title:
> & un
L� yr baclAer �c7
Signature'
NCDA&CS - Signature Card — NGO & Governmental Page 1 of 1
Rev 7/14; 1/17: 1 1 /17