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Agenda 2018 08-20AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 Wilmington, NC WOODY WHITE, CHAIRMAN - SKIP WATKINS, VICE- CHAIRMAN JONATHAN BARFIELD, JR., COMMISSIONER - PATRICIAKUSEK, COMMSSIONER- ROB ZAPPLE, COMMSSIONER ;HRIS COUDRIET, COUNTY MANAGER- WANDACOPLEY, COUNTYATTORNEY- KYMCROWELL, CLERK TO THE BOARD AUGUST 20, 2018 4:00 PM MEETING CALLED TO ORDER (Chairman Woody White) INVOCATION (Reverend Kelly Stanley, Southside Baptist Church) PLEDGE OF ALLEGIANCE (Commissioner Jonathan Barfield, Jr.) APPROVAL OF CONSENTAGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Approval of Minutes 2. Adoption of State Road Resolution 3. Approval of Shire Lane Culvert Replacement 4. Adoption of Resolution for Donation of Used Clothing to United Way 5. Approval of Three Donations for Accession into the Museum's Permanent Collection 6. Approval of AmerisourceBergen Grant Award of 2,000 Drug Deactivation Resources Application with the City of Wilmington to the Edward Byrne Memorial Board of Commissioners - August 20, 2018 7. Acceptance of Equipment from Cape Fear Community College (CFCC) and Saving Animals During Disaster to NHC Sheriff's Office 8. Approval of June 2018 Tax Collection Reports 9. Approval of NHC Board of Education Applications for NC Education Lottery Funds for FY19 Capital Projects 10. Adoption of Budget Amendments ESTIMATED REGULARAGENDA ITEMS OF BUSINESS MI NUTES 5 11. Consideration of Prostate Cancer Awareness Month Proclamation 5 12. Consideration of PACE Month Proclamation 10 13. Presentation of Service Awards and Introduction of New Employees 10 14. Consideration of 2017 Annual Tax Settlement 5 15. Determination of Cost for Mason Inlet Relocation and Maintenance 5 16. Public Hearing and Consideration of Approval to Submit a Joint Application with the City of Wilmington to the Edward Byrne Memorial Board of Commissioners - August 20, 2018 Justice Assistance Grant (JAG) Program for 2018 Funding from the U.S. Department of Justice 40 17. Public Hearing Rezoning Request (Z18 -07) — Request by Paramounte Engineering, Inc. on Behalf of the Property Owner, Eston C. Brinkley, to Rezone Approximately 18.1 Acres of Land Located at the 8900 Block of Stephens Church Road from R -15, Residential District, to R -10, Residential District 40 18. Public Hearing Rezoning Request (Z18 -09) - Request by Design Solutions on Behalf of the Property Owner, Fred A. and Doris H. Whitman, to Rezone Approximately 16.8 Acres of Land Located in the 500 Block of Bountiful Lane from R -20, Residential District, to (CZD) R -10, Conditional Residential District, in Order to Construct a Performance Residential Development 40 19. Public Hearing Rezoning Request (Z18 -10) - Request by Design Solutions on Behalf of the Property Owner, James Steele Williams, III, to Rezone Approximately 5 Acres of Land Located in the 4300 block of Castle Hayne Road from R -20, Residential District, to (CZD) B -2, Conditional Highway Business District, in Order to Develop a Landscaping Business 40 20. Public Hearing Special Use Permit Request (S18 -03) — Request by Milestone Communications, on Behalf of the Property Owner, New Hanover County, for a Special Use Permit for a Telecommunications Tower on an Approximately 200 -Acre Parcel Located off of Halyburton Memorial Parkway 5 21. Committee Appointments PUBLIC COMMENTS ON NON - AGENDA ITEMS (limit three minutes ESTIMATED ADDITIONAL AGENDA ITEMS OF BUSINESS MI NUTES 22. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 23. ADJOURN Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. M ission New Hanover County is committed to progressive public policy, superior service, courteous contact, judicious exercise of authority, and sound fiscal management to meet the needs and concerns of our citizens today and tomorrow. Board of Commissioners - August 20, 2018 Vision A vibrant prosperous, diverse coastal community, committed to building a sustainable future for generations to come. Core Values Integrity -Accountability - Professionalism - Innovation - Stewardship Board of Commissioners - August 20, 2018 NEW HANOVER COUNTY BOARD OF COM IISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 .K DEPARMVIFNE Governing Body PRESENIFR(S): Kym Crowell, Clerk to the Board CONIACT(S): Kym Crowell SUBJECT: Approval of Minutes BRIEF SUNMJARY: Approve minutes from the following meetings: Agenda Review held on July 5, 2018 Regular Meeting held on July 9, 2018 STRATEGIC PLAN ALIC NIVIHNT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOI AMNDED MOTION AND REQUEST® ACTIONS: Approve minutes. COUNTY MANA WS COnM9EVIS AND RECOMDVE RATIONS: (only Manager) CONAIISSIONERS' ACIIONS: Approved 5 -0. Board of Commissioners - August 20, 2018 ITEM: 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 .K DEPARTIMIFNR Governing Body PRESEVMt(S): Kym Crowell, Clerk to the Board CONTACT(S): Kym Crowell SUBJECT: Adoption of State Road Resolution BRIEF SUMMARY: NCDOT is considering the addition of the following roads as the roads meet the standards and criteria established by the state and county and requesting the board to adopt a resolution in support of adding the road to the state system: Julia Drive, Dragons Eye Court, Garrett Lea Parke, Onyx Court, Swiss Stone Court, and Valley Lane located within the Sycamore Grove Subdivision in New Hanover County (Division File No: 1225 -N) STRATEGI C PLANALICNNIINI: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMNIDSIDED MOTION AND REQUESTID ACTIONS: Adopt the SR -2 resolution. ATTACBMENTS: NCDOT Request Letter and Associated Maps NHC Locator Map State Road SR -2 Resolution COUNTY MANA(WS COAM9NTIIS AND RECOMMIMATIONS: (only Manager) Recommend approval. CONMSSIONFRS' ACTIONS: Approved 5 -0. Board of Commissioners - August 20, 2018 ITEM: 2 STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Roy COOPER JAMEs H. TROGDON, III GOVERNOR SECRETARY July 3, 2018 Kym Crowell, Clerk to the Board New Hanover County Board of Commissioners 230 Government Center Drive, Suite 175 Wilmington, NC 28403 Subject: Proposed Addition to the State System of Highways; Julia Drive, Dragons Eye Ct., Garrett Lea Parke, Onyx Ct., Swiss Stone Ct, and Valley Lane located within the Sycamore Grove subdivision in New Hanover County (Division File No: 1225 -N) Dear Ms. Crowell: This office is considering adding the roadways listed above located within the Sycamore Grove Subdivision in New Hanover County to the state system of maintenance. After the Board's consideration, if they concur with our recommendation, please furnish this office with the current county resolution and official road names for our further handling. If I may be of further assistance, please advise. Th nk you, J hn Diaz Engineering Specialist I Attachments: Copy of SR -1 Road Petition request form and locator map State ofNortlr Caroliva ! Department of Transportation I Division 3, District 3 3 D iyy�'sion Drive Minin ton C 284ppy Customer Service: (877) 368 -4468 Boar OT l.Om QRrA - UgUsL L0, 2018 : 2 - 1 - 1 snnv.ncdot.pov North Carolina Department of Transportation RBCL7WED Division of Highways Petition for Road Addition MAR U 2 2016 NC DOT DISTRICT 3 ROADWAY INFORMATION: (Please PrintTFypo) County: 111e11V H-aPrvYer" Road Name: Tilclig Vi-ill-c- Cb. "'CI (Please list additional street names and lengths on the back of this farm.) Subdivision Name: .` LG(i ?v "�� -�"�� Length (miles) �5Intle_e, Number of occupied homes having street frontage: 7.1 Located (miles): • 15 it,, le 5 miles N ❑ S ❑ E ❑ W [S of the intersection of Route �)- I and Route 0-a 4,P, /)r (Check one) (SR, NC, US) (SR, NC, US) We, the undersigned, being property owners and/or developers of in jl cvt,- ,Hart &w4, - County, do hereby request the Division of Highways to add the above described road. CONTACT PERSON: Name and Address of First Petitioner. (Please Print[Type) y CC cc -fL,c 4 _-,,/ Name: keel v1 efiz k r- ktme/,1 e:(-�_ &v-h e G Phone Number-, /10, Z . ?s''`5 Street Address: 50 '_b l�V 7~Lj a r'M'7 l't°rr, , Ikek, Mailing Address :Li '10- Ff Try PLC_, L Lc Name ' VROP":EIR Y OWNER Mailing Address Form SR -1 (3/2006; Rev 112010) Board of Commissioners - August 20, 2018 ITEM: 2 - 1 - 2 Telephone MAR 0 2 2016 INSTRUCTIONS FOR COMPLETING PETITION: 1, Complete Information Section NCDOT 2. Identify Contact Person (This person serves as spokesperson for petitioner(s)). DISTRICT 3 3. Attach two (2) copies of recorded subdivision plat or property deeds, which refer to candidate road. 4. Adjoining property owners and/or the developer may submit a petition. Subdivision roads with prior NCDOT review and approval only require the developer's signature. 5. If submitted by the developer, encroachment agreements from all utilities located within the right of way shall be submitted with the petition for Road addition. However, construction plans may not be required at this time. 6. Submit to District Engineer's Office. FOR NCDOT USE ONLY: Please check the appropriate block ❑ Rural Road ❑ Subdivision platted prior to October 1, 1975 VSubdivision platted after September 30, 1975 REQUIREMENTS FOR ADDITION If this road meets the requirements necessary for addition, we agree to grant the Department of Transportation a right -of -way of the necessary width to construct the road to the minimum construction standards of the NCDOT. The right -of -way will extend the entire length of the road that is requested to be added to the state maintained system and will include the necessary areas outside of the right -or -way for cut and fill slopes and drainage. Also, we agree to dedicate additional right -of -way at intersections for sight distance and design purposes and execute said right -of -way agreement forms that will be submitted to us by representatives of the NCDOT. The right -of -way shall be cleared at no expense to the NCDOT, which includes the removal of utilities, fences, other obstructions, etc. General Statute 136 - 102.6 states that any subdivision recorded on or after October 1, 1975, must be built in accordance with NCDOT standards in order to be eligible for addition to the State Road System. 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'3'in, s1'a•r 7E]'75R5 16 Board of Commissioners - August 20, 2018ITEM: 2- 1 - 6 Bo a r d o f C o m m i s s i o n e r s - A u g u s t 2 0 , 2 0 1 8 IT E M : 2 - 1 - 7 tLocation Map J u l i a DrDragons Eye CtOnyx CtSwiss S t one CtGarrett L e a ParkeValley Ln Ro a d (s ) P r o p osed for N C D O T Ta keover Key Existing NCDOT Roads Roads proposed for takeover Roads Onyx Ct Loca tion ¯ Swiss Stone CtDragons Eye Ct Julia Dr Carolina Beach Rd Sanders Rd Piner Rd Carolina Beach Rd Antoinette Dr River Rd College Rd S Garrett Lea Parke Valley Ln Board of Commissioners - August 20, 2018 ITEM: 2 - 2 - 1 NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM North Carolina County of New Hanover Road(s) Description: Julia Drive, Dragons Eye Court, Garrett Lea Parke, Onyx Court, Swiss Stone Court, and Valley Lane located within the Sycamore Grove Subdivision in New Hanover County (Division File No: 1225-N) WHEREAS, a petition has been filed with the Board of County Commissioners of the County of New Hanover requesting that the above described road(s), the location of which has been indicated on a map, be added to the Secondary Road System; and WHEREAS, the Board of County Commissioners is of the opinion that the above described road(s) should be added to the Secondary Road System, if the road(s) meets minimum standards and criteria established by the Division of Highways of the Department of Transportation for the addition of roads to the System. NOW, THEREFORE, be it resolved by the Board of Commissioners of the County of New Hanover that the Division of Highways is hereby requested to review the above described road(s), and to take over the road(s) for maintenance if they meet established standards and criteria. CERTIFICATE The foregoing resolution was duly adopted by the Board of Commissioners of the County of New Hanover at a meeting on the 20th day of August, 2018. WITNESS my hand and official seal this the 20th day of August, 2018. ______________________________________ Kymberleigh G. Crowell, Clerk to the Board New Hanover County Board of Commissioners Form SR-2 Please Note: Forward directly to the District Engineer, Division of Highways. Board of Commissioners - August 20, 2018 ITEM: 2 - 3 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 CONSENT DEPARTMENT: Engineering PRESENTER(S): Jim Iannucci, Co unty Engineer CONTACT(S): Jim Iannucci SUBJECT: Approval of Shi re Lane Cul vert Repl acement BRIEF SUMMARY: A large sink hole fo rmed on Shire Lane afte r a large rain event at the end of M ay. A United States P ostal carrier repo rted the sink ho le and urged that the road be clo sed to prevent any injuries.Staff from Engineering and Emergency Management responded and borrowe d “RO AD CL OSE D” barricades from N C D O T to block o ff the sink hole.Emergency Manageme nt ente re d the closure into the Computer Aided Dispatch system and the School System was notified to re-ro ute buses. Staff from Engineering and County Fire from the Murrayville Station later responded with water filled barricades as the temporary barricades were repeatedly moved. This section of Shire Road has not been turned over to N C DO T fo r maintenance.A letter fro m County Legal to the developers gave 30 days to respo nd with a plan of actio n.One developer responded and stated the sink hole was not on their se c tion of right-o f-way.The other develo per has notified staff that they will be meeting with their counsel on August 17 th to discuss this matter. This is a co mmunity betterment pro ject lo c ate d in the Belmar Forest and Shenandoah Woods neighborhoods.The drainage are a of o ver 1 40 acres that e ncompasses multiple neighborhoods flows through this culvert towards Smith Creek.This section of Shire Lane has not been turned over to NCD OT but is dedicated fo r public use by the traveling public and is used by the surro unding ne ighbo rhoo ds, postal service, school buses and emergency services.To correct the drainage proble m and reo pe n the road, Engineering is requesting funding to replace the culvert. N C D O T has pe rforme d a needs assessment to replace the culvert and has identified any road and curbing repairs needed to get the ro ad turned over for State maintenance. N C D O T Hydraulics Unit will assist with assessing the drainage needs of this crossing.CFP UA will assist with relocating a 6” waterline that is in the way.Staff will be in co ntact with the develo per to discuss the repairs necessary beyo nd the culvert replaceme nt to get the road turned o ver to NCD OT.In addition, staff will be requesting that the developer partner with the county on the re placement of the culvert.If the developer refuses to participate, staff will explore other options for recovering the appropriate portion of the cost. The funding amount reque ste d is not to exceed $300,0 00 for the culvert replacement.This cost will include replacing the culvert with an engineered box c ulve rt, headwalls and catch basins.The project will require engineering, geotechnical investigatio n and surveying, demo lition, construction, relocation o f underground electric and telecommunication utilities and an additional amount to be utilized if necessary to conduct additional geotechnical investigation and remediatio n.The need and extent o f ge ote c hnical work will not be known until the road is opened up during constructio n as the source o f the sink ho le has no t been identified. The cost of the project is more than what is available in the drainage c apital improve ment plan. As such, staff is recommending use of fund balance to fund the proje c t. STRATEGIC PLAN ALIGNMENT: Board of Commissioners - August 20, 2018 ITEM: 3 Productive Strategic Partnerships • Understand and act on citizen needs RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommendation is for the Board to approve budget amendme nt 1 9-0 10 from fund balance fo r this project. ATTACHMENTS: Budget Amendment 19-010 Shire Lane Location COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 3 Section 1: Details of Budget Amendment Strategic Focus Area:Effective County Management Strategic Objective(s):Understand / act on citizen needs Decrease Increase Total 300,000$ 300,000$ -$ 300,000$ 300,000$ Decrease Increase Total 300,000$ 300,000$ -$ 300,000$ 300,000$ 803,940$ 1,103,940$ $ 7,297,023 $ 7,597,023 Section 2: Explanation Section 3: Documentation of Adoption Adopted, this 20th day of August, 2018. (SEAL) ATTEST: BA 19-010 General Government BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET August 20, 2018AGENDA: Expenditure: Fund: General Department: Engineering Woody White, Chairman Kymberleigh G. Crowell, Clerk to the Board This ordinance shall be effective upon its adoption. BA 19-010 budgets $300,000 of Appropriated Fund Balance in the Engineering Department for the Shire Lane Culvert Replacement. A large sinkhole formed after a large rain event and the road was closed. This section of Shire Lane has not been turned over to North Carolina Department of Transportation. To correct the drainage problem and reopen the road, Engineering is requesting funding to replace the culvert. Total Total BA 19-010 Appropriated Fund Balance Revenue: Departmental Budget Appropriated Fund Balance Total if Actions Taken Prior to Actions Today NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19-010 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Board of Commissioners - August 20, 2018 ITEM: 3 - 1 - 1 Ne w H a n o v e r C o u n t y N C , N e w H a n o v e r C o u n t y , N C Bo a r d o f C o m m i s s i o n e r s - A u g u s t 2 0 , 2 0 1 8 IT E M : 3 - 2 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 CONSENT DEPARTMENT: Finance PRESENTER(S): Ruth Smith, Chief Co mmunications Officer CONTACT(S): Ruth Smith SUBJECT: Adopti on of Resol uti on for Donati on of Used Cl o thi ng to Uni ted Way BRIEF SUMMARY: The co unty has numero us items of clothing once worn by its former Inspection D e partment that are no longer suitable for its use. The department which is now known as Building Safety, is currently being provided uniforms from UNIFIRST, the County's current unifo rm rental company. Staff would like to donate this c lo thing to United Way for distribution outside the area/outside the United States. North Carolina General Statute 160 A-279 permits the donation of re al or personal pro perty to an entity carrying o ut a public purpose that the County is autho rized to e ngage in. A notice summarizing the contents of the resolution must be published once after the resolution is adopted. Co nveyance of the property cannot take place until 10 days after the notice is published. STRATEGIC PLAN ALIGNMENT: Effective County Management • Understand and act on citizen needs RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt resolution to declare clothing surplus and approve donation o f property to United Way. ATTACHMENTS: Resolution COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 4 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION DONATION OF CLOTHING TO UNITED WAY WHEREAS, New Hanover County has clothing from its Building Safety Department that are no longer being used; and WHEREAS, previously, the department purchased clothing and over the years have accumulated a vast supply; however, the department is now being supplied uniforms from UNIFIRST, the county's current uniform rental company; and WHEREAS, staff would like to donate the surplus clothing to United Way; and WHEREAS, North Carolina General Statues 160A-279 permits the donation of real or personal property to an entity carrying out a public purpose that the county is authorized to engage in and requires that a notice summarizing the content of the resolution be published once after the resolution is adopted; and WHEREAS, conveyance of the property cannot take place until 10 days after the notice is published. NOW, THEREFORE, BE IT RESOLVED by the New Hanover County Board of Commissioners: 1. That the clothing is declared surplus property. 2. That the donation of the clothing to United Way is approved. 3. That county staff is directed to process any required documents to complete the transaction. ADOPTED this 20th day of August, 2018. NEW HANOVER COUNTY _____ Woody White, Chairman ATTEST: _____ Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - August 20, 2018 ITEM: 4 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 CONSENT DEPARTMENT: Museum PRESENTER(S): He athe r Yenco , Curato r CONTACT(S): Heather Yenco SUBJECT: Approval of Three Donati ons for Accessi on i nto the Muse um’s Permanent Co l l ecti on BRIEF SUMMARY: The M useum collects objects pertaining to the history, science, and cultures of the Lo wer Cape Fear region. Submitted for approval are thre e donations to be added to the Muse um’s permanent collection. Donations are carefully documented. The Curato r reviews each item’s pro venance, condition, relevance to the collection, potential for exhibition, and room re quired for storage . A report o n each o bject is reviewed carefully by the Director and Collections Committee. The objects presented have passed this scrutiny and were approved by the Museum Advisory Board at the me e ting on July 1 8, 2 01 8. Williston diplomas, 1933 and 1955 Medical school diplomas, certifications, and photographs, 19 03 -19 65 Time capsule and contents, 1919 Each item o ffered has a special sto ry to preserve and they help to document 300 years of the region's history. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Enhance and add recreational, cultural and enrichme nt amenitie s RECOMMENDED MOTION AND REQUESTED ACTIONS: Accept three donations of regional artifacts into the Cape Fear Muse um's Permanent Co llection. ATTACHMENTS: Acquisitions Chart COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. Board of Commissioners - August 20, 2018 ITEM: 5 COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 5 NHC Commissioners Acquisition Proposals August 20, 2018 Board Meeting 1 OBJ. DATE OBJECTS PROVENANCE / MISSION 1914 Time capsule Artifact was placed in the cornerstone of the building at 206 Princess St. in 1914 and discovered during renovations in 2018. 1905- 1967 Diplomas, certificates, and photographs Artifacts belonged to two local physicians and document their medical careers. Board of Commissioners - August 20, 2018 ITEM: 5 - 1 - 1 NHC Commissioners Acquisition Proposals August 20, 2018 Board Meeting 2 1933, 1955 Diplomas Diplomas from Williston Industrial School and Williston Senior High School document the education of African Americans in Wilmington. Board of Commissioners - August 20, 2018 ITEM: 5 - 1 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 CONSENT DEPARTMENT: Senior Resource Center PRESENTER(S): Ambe r Smith, Senior Reso urce Center Director CONTACT(S): Amber Smith or Teresa Nelson, Senior Corps P rogram Manager SUBJECT: Approval of Ameri sourceBergen Grant Aw ard of 2,0 00 Dr ug De ac ti vati on Reso urces BRIEF SUMMARY: The Senior Resource Center has received approval from Ameriso urceBergen Foundation for the Municipal Support Grant P rogram. Through the program, 2,000 drug deactivation units will be do nated to the Senior Resource Center to be distributed to citizens. The drug deactivation program will pro vide N H C residents with a safe so lution for site-of-use disposal of opioids. Specifically, disposable resources, like deac tivation pouches and pro ducts, to deactivate unused or expired prescription medicatio ns in a safe and effective manner. The drug deactivation reso urces will be provided to ho mebo und residents who are unable to access medication drop off locations, at opioid education outreach events, and othe r Health & Human Services departme nts and programs that work with at- risk populations. This is not cash grant, however a budget amendment is necessary to properly account for the contribution to the County. The SRC le arned about the grant oppo rtunity late J uly 2 01 8 and the application was due J uly 31, 2018. The SRC received award notice on August 8, 2018. STRATEGIC PLAN ALIGNMENT: Superior P ublic Health, Safety and Education • Increase public safety and crime prevention • Provide health and wellness education, programs, and se rvic e s RECOMMENDED MOTION AND REQUESTED ACTIONS: Accept the grant award and adopt budget amendment 1 9-0 03 . ATTACHMENTS: AmerisourceBergen Grant Agreement Drug Deactivation Resources Budget Amendment 19-003 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Board of Commissioners - August 20, 2018 ITEM: 6 Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 6 Susan Lorenz-Fisher Sr. Director - Corp. Citizenship Corrected: 2,000 units Board of Commissioners - August 20, 2018 ITEM: 6 - 1 - 1 Board of Commissioners - August 20, 2018 ITEM: 6 - 1 - 2 Board of Commissioners - August 20, 2018 ITEM: 6 - 1 - 3 Board of Commissioners - August 20, 2018 ITEM: 6 - 1 - 4 Drug Deactivation Bag Distribution Initiative Grantee, The AmerisourceBergen Foundation is committed to providing communities across the country with the resources they need to combat the epidemic of opioid abuse and misuse. We applaud the steps you are also taking in this very important cause. Thank you for your application to receive drug destruction resources. We are pleased to inform you that we are gladly honoring your request. We are currently taking the necessary steps to facilitate the delivery to the address you provided in your application. You should anticipate receiving the resources within the next 1-2 weeks. Please contact us at ABCFoundation@amerisourcebergen.com if you do not receive the shipment within two weeks. About the Drug Deactivation Bag Distribution Initiative In December 2017, the Foundation launched a program to provide communities with a safe solution for site-of-use disposal of opioids. Specifically, we are offering free disposable resources, like deactivation pouches and products, to deactivate unused or expired prescription medications in a safe and effective manner. We have worked with organizations across the U.S. to distribute these resources and the program is ongoing. For more information about the program, please see www.amerisourcebergenfoundation.org. What You’ll Receive 1. Drug Deactivation Resources You will receive the requested number of drug deactivation resources (either Deterra® Pouches or DisposeRX Packets), given our product availability at the time of your request. Detailed product descriptions and instructions have been included. Our primary goal is to remove unused and misused medications from communities across the US to reduce the social vulnerabilities associated with opioids. As we join together in this common cause, in this correspondence we are: • Including some suggested implementation best practices that we have learned from other partners in this mission. • Requesting your engagement in helping us generate awareness about this resource, so that we can distribute as many of these drug destruction resources across the U.S. as possible. 2. Implementation Best Practices Learning from other grantees, we are sharing their implementation processes, best practices and tips about how to most effectively use the bags. See the last page of this document for details How We’ll Team To Get More Resources Where They Can Do The Most Good 1. Leveraging Your Communication Channels By helping us spread the word to other municipalities and nonprofit organizations about these resources, you are able to extend our support into areas we cannot reach on our own (please keep in mind that we are unable to fulfill consumer-direct requests). One way to do this is via your existing communications initiatives. Board of Commissioners - August 20, 2018 ITEM: 6 - 2 - 1 We thank you for agreeing to use your reasonable best efforts to promote this project and to advertise its availability, including promoting your use of the resources on social media, your website and email distribution, and advertising in local print media, for example: • Communicate, post or announce your receipt of these drug deactivation resources. • Educate your stakeholders about how these resources are used, how they alleviate vulnerable situations and how we both hope they will make an impact. • How you plan to distribute, and how community partners and citizens can obtain access to the resources. 2. Sharing Your Best Practices with Other Grantees We know that we by no means have all of the answers, so we also want to hear from, and learn from, you. Please share practices with which you have had good success in removing unused medications, creative approaches for distribution and feedback on this program. So that we can share with others, we’d love to hear about your best practices and progress – so send us an email at ABCFoundation@amerisourcebergen.com. 3. Let Us Know How It’s Going: A Six-Month Check-In To fulfill our agreement to obtain periodic reports, please send us your results and feedback, to ABCFoundation@amerisourcebergen.com, on the schedule below, to include: Reporting Schedule Project Termination Date The later of one year or when all Donated Product is distributed Periodic Reports 180 days following receipt of the Donated Product Final Report Within 30 days of the Project Termination Date Reporting Content Periodic Reports, including the Final Report, shall describe the status of the Project and the distributions of the Donated Product. The Periodic Reports shall also report on the Grantee’s compliance with the terms of the Agreement. Grantor may discontinue funding if it is not satisfied with the content of any Periodic Report. Let us know if you would like additional resources, including the quantity and purpose. While availability is subject to program limitations, our goal is to fulfill requests to those organizations who are actively and effectively distributing the products. Additional Funding Resource: The Opioid Resource Grant Program In our commitment to provide resources to address the opioid epidemic, we want to inform you of an additional program we have implemented, providing grants up to $100,000. The Opioid Resource Grant Program will support and advance ideas from innovative and non- profit, grant-funded organizations that are pioneering new ideas and strategies to continue the fight against the opioid epidemic. The Opioid Resource Grant Program will prioritize proposals that address the safe disposal of opioids and education around prevention. Until July 31, 2018, the AmerisourceBergen Foundation is accepting grant applications for innovative and constructive solutions to the opioid epidemic that address safe disposal and education around Board of Commissioners - August 20, 2018 ITEM: 6 - 2 - 2 prevention. Additional details and application process is available on our website at www.amerisourcebergenfoundation.org. We thank you for your partnership in fighting the opioid epidemic. Please contact us at any point to update us on your progress, to share your best practices, to request additional resources and to provide input on our common objectives. Susan Lorenz-Fisher AmerisourceBergen Director, Corporate Citizenship The AmerisourceBergen Foundation is an independent not-for-profit charitable giving organization established by the AmerisourceBergen Corporation to support health-related causes that enrich the global community. The Foundation aims to improve the health and wellbeing of its patient populations – both human and animal – by investing in its communities. Through strategic partnerships and community collaboration, the Foundation works to expand access to quality healthcare and provide resources to ensure prescription drug safety. For more information, visit www.amerisourcebergen.com/abcnew/foundation. Board of Commissioners - August 20, 2018 ITEM: 6 - 2 - 3 The AmerisourceBergen Foundation is providing one of the two following two drug deactivation resources. Please note instructions for the type your organization has received. DisposeRx is a simple home waste disposal solution that uses non-toxic polymers to permanently physically and chemically sequester dangerous prescription drugs. DisposeRx works for powders, pills, tablets, capsules, liquids and patches, making them inert and unavailable for illicit use or pollution. . STEP 1: Collect unused or expired medications and insert them into a prescription vial. Make sure the prescription vial is no more than 1/3 full of pills, capsules and or tablets (this will ensure maximum destruction). Once activated, medication will be safe from diversion, illicit use or pollution. STEP 2. Add water until the prescription vial is about two-thirds full. STEP 3: Add the DisposeRx powder, screw on the child resistant cap and shake for about 30 seconds. A gel will rapidly form, sequestering the drugs from abuse or pollution. Then simply discard the prescription vial in your household waste. The Deterra Drug Deactivation System deactivates prescription drugs with its proprietary activated carbon that renders drugs ineffective. The chemical compounds are also rendered to ensure they are safe for landfills. Instructions for Disposal 2. Deterra Drug Deactivation Pouches Instructions for Disposal STEP 1: Place unused medications in pouch. STEP 2: Fill halfway with warm tap water, and wait 30 seconds. STEP 3: Seal and gently shake pouch. STEP 4: Dispose in normal trash. 1. DisposeRx™ Board of Commissioners - August 20, 2018 ITEM: 6 - 2 - 4 Drug Deactivation Resources – Implementation Best Practices Learning from other grantees, we are sharing their implementation processes, best practices and tips about how to most effectively use the bags: • We can use them for clients. Our local Senior Citizens will be given access to them, while educating the community having them on hand to give out. Prevention and Treatment will play a part in the utilization of the resource • The DWI Program personnel are active members in our county Task Force and Health Council. We will use the members of those groups to develop a plan to publicize and utilize the drug deactivation resources in the best way possible. • This deactivation resource will be available to all coalition members that encompass many organizations throughout County. We will also be able to hand these out at any drug take back events. They can also be available at any health fairs or community events that the coalition or County Health Department are participating in. • We will distribute the disposal bags through its community work via Naloxone trainings, vendor or resource table opportunities, community nursing, community outreach, and outpatient prescription dispensing. Community members will be able to obtain a free resource by attending any of the above-mentioned community events or have prescriptions filled at the local Retail Pharmacy. In addition, there is an opportunity for bags to be provided to patients of Medical Group office locations in high-risk areas throughout County. • At conferences and education that we are hosting for physicians and providers as well as community leadership integrated into the healthcare settings; home health, school nurses, county health agencies. We have a small number of kits currently available for our trainings and conferences but could have a much larger impact if we had additional resources outside of what is currently being funded by a NAP grant. • We will distribute the drug deactivation resources to our Senior Citizen population through educational workshops we conduct in our counties. We do workshops on safe medication disposal, mixing medications, grandparents as parents drug and alcohol information for youth. We conduct at least one workshop of this magnitude for each county. We will also distribute them through our community and workplace Naloxone trainings and work with our police, fire, EMS, and county coroners to distribute them through their educational community workshops. We will also distribute to our parent education workshops entitled, Had I Only Known that educates parents on the sign, symptoms, trends and what to be on the lookout for in regards to teen drug and alcohol use. • These deactivation resources will be distributed to citizens during prescription drug take back events; provided to churches for distribution to members and community events; distribute through the school resource officer and provide education to parents regarding the benefits of destroying prescription drugs during Parent Teacher Organization meetings and school assemblies. • The County Commissioners will work with the local authorities to distribute the drug deactivation resources to the same (or more) first responders, agencies and individuals who are receiving the Naloxone. • Targeted distributions to at-risk individuals, through educational promotions. • We are constantly asked to attend different events and functions to speak on different subjects. We would use these events to distribute these resources. • We would distribute the deactivation resources through our prevention providers at health fairs, in community centers, at town hall events and local high volume pharmacies. The resources will be distributed during our annual 12,000 hours of direct education programs. Board of Commissioners - August 20, 2018 ITEM: 6 - 2 - 5 • 1. Provide medication disposal education at all Senior Centers in the County; 2. Children's Health Fair-offer information to parents, grandparents, and other caregivers and provide a kit. 3. County Fair Family Day: provide education and kits. 4. Distribute to Opioid Coalition members for education and distribution opportunities throughout the year (Police, treatment providers, healthcare, hospitals, EMS, churches, schools, etc.). • Public speaking events, community forums, prevention and intervention initiatives. • By hosting community events and providing officers with the resources to distribute within the community, addicts and families of those effected by the opioid crisis. • Not only is the county community home of two universities and several retirement communities, its metropolis location, which resides so close to a metroplex area, creates an opportune channel of drug trafficking and diversion. Even though our state has attempted to increase their drug-monitoring program, unintended consequences have only furthered to cripple the drug epidemic that is destroying our country. Research derived from the Center for Disease Control (CDC) and the Drug Enforcement Agency (DEA) have definitively concluded that the majority of people who misuse prescription drugs obtain them from family or friends first. However, when prescription opioids start to become harder and harder to get off the streets, many addicts turn to heroin for the cheaper and faster high. In fact, four out of five (80%) new heroin users started out misusing prescription painkillers (NIDA, SAMHSA, 2016). The dangerous repercussions of leaving unused, expired medications left for someone to find are far too imminent in this growing opioid prescription drug epidemic. Improper disposal methods, whether knowingly or not, lead to unintended consequences, including water contamination. One of the main initiatives of the Task Force been able to take the campaign to locations that are more accessible since many seniors have limited transportation. According to the National Institute on Drugs, older adults are more likely to experience problems with relatively small amounts of medications because of increased medication sensitivity, and slower metabolism and elimination. Older adults are at higher risk for medication misuse than the general population because of their elevated rates of pain, sleep disorders/insomnia, and anxiety. They also may experience cognitive decline, which could lead to improper use of medications (2014). A thorough study conducted by Johns Hopkins Medical School has projected that, by the year 2020, the number of Americans over the age of 50 abusing prescription medication will have risen to the unprecedented amount of 2.7 million. The pouches will be distributed at senior living communities and senior centers and featured in the campaign throughout the year, as well as the event too. Board of Commissioners - August 20, 2018 ITEM: 6 - 2 - 6 Section 1: Details of Budget Amendment Strategic Focus Area:Superior Public Health, Safety and Education Strategic Objective(s):Increase public safety / crime prevention Decrease Increase Total 7,500$ 7,500$ -$ 7,500$ 7,500$ Decrease Increase Total 7,500$ 7,500$ -$ 7,500$ 7,500$ 2,577,527$ 2,585,027$ Section 2: Explanation Section 3: Documentation of Adoption Adopted, this 20th day of August, 2018. (SEAL) ATTEST: BA 19-003 - Senior Resource Center BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET August 20, 2018AGENDA: Expenditure: Fund: General Department: Senior Resource Center Kymberleigh G. Crowell, Clerk to the Board This ordinance shall be effective upon its adoption. BA 19-003 - The Senior Resource Center has received approval from AmerisourceBergen Foundation for the Municipal Support Grant Program. Through the program, 2,000 drug deactivation units will be donated to the Senior Resource Center to be distributed to citizens. The units are used to dispose of unused or expired prescription medications in a safe and effective manner. This is not a cash grant, however a budget amendment is necessary to properly account for the contribution to the County. Total Total BA 19-003 - Senior Resource Center Revenue: Departmental Budget Total if Actions Taken Prior to Actions Today NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19-003 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Woody White, Chairman Board of Commissioners - August 20, 2018 ITEM: 6 - 3 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 CONSENT DEPARTMENT: Finance PRESENTER(S): Lisa Wurtzbac her, Chief Financial Officer CONTACT(S): Donna Seal, Business Officer; Christopher Grindstaff, Lt.; Lena Butler, P urchasing Supervisor SUBJECT: Acceptance of Equi pment from Cape F ear Communi ty Co l l e ge (C F C C) and Savi ng Ani mal s Duri ng Di saster to NHC Sheri ff's Offi ce BRIEF SUMMARY: C FC C has equipment with a fair market value of $35,945 that has been approved by their bo ard for transfer to N H C Sheriff's Office. This equipment consists of radios, pisto ls, and vehicles to be used by those officers assigned to the college as school security o fficers. (Refer to Exhibit A for a co mplete list of the equipment.) Also, Saving Animals During Disaster wo uld like to donate a fully functio nal and equipped enclosed trailer with a fair market value o f approximately $2 7,0 00 . The trailer is equipped with numerous e nc lo sures for transporting animals, medical supplies and other items needed to care for animals. The organizatio n's only stipulation is that the trailer must always be used for animal relate d services. STRATEGIC PLAN ALIGNMENT: Superior P ublic Health, Safety and Education • Increase public safety and crime prevention RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt reso lutio n and associated budget amendment to accept the equipment donated to the Sheriff's Office from CFCC and the organization, Saving Animals During Disaste r. ATTACHMENTS: Resolution EXHIBIT A-CFCC EQUIPMENT LIST Budget Amendment 19-008 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 7 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION ACCEPTANCE OF EQUIPMENT FROM CFCC AND SAVING ANIMALS DURING DISASTER WHEREAS, Cape Fear Community College has equipment with a fair market value of $35,945 that has been approved by their board for transfer to the New Hanover County Sheriff's Office consisting of radios, pistols, and vehicles to be used by those officers assigned to the college as school security officers; and WHEREAS, Saving Animals During Disaster would like to donate a fully functional and equipped enclosed trailer with a fair market value of approximately $27,000 which is equipped with numerous enclosures for transporting animals, medical supplies and other items needed to care for animals with a stipulation that the trailer be used for animal related services only; and WHEREAS, a budget amendment for accounting purposes only is required to record the value of the donations and said budget amendment is attached as part of this resolution. NOW, THEREFORE, BE IT RESOLVED by the New Hanover County Board of Commissioners that the equipment named above is accepted, the budget amendment and resolution are adopted; and county staff is directed to process any required documents to finalize the transaction. ADOPTED this the 20th day of August, 2018. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - August 20, 2018 ITEM: 7 - 1 - 1 EXHIBIT A CFCC EQUIPMENT FOR TRANSFER TO NHC ItemMakeModelFair Market Value Radio Motorola APX6000 $1,000 Radio Motorola APX6000 $1,000 Radio Motorola APX6000 $1,000 Radio Motorola APX6000 $1,000 Radio Motorola APX6000 $1,000 Radio Motorola APX6000 $1,000 Pistol Glock 21 .45cal $260 Pistol Glock 21 .45cal $260 Pistol Glock 21 .45cal $260 Pistol Glock 21 .45cal $260 Pistol Glock 21 .45cal $260 Pistol Glock 21 .45cal $260 Pistol Glock 21 .45cal $260 Radio Vertex Standard EVX531G65 $50 Radio Vertex Standard EVX531G65 $50 Radio Vertex Standard EVX531G65 $50 Radio Vertex Standard EVX531G65 $50 Pistol Glock 21 .45cal $260 Pistol Glock 36 .45cal $260 Pistol Glock 36 .45cal $260 Pistol Glock 21 .45cal $260 Pistol Glock 21 .45cal $260 Radio Motorola APX6000 $1,000 Radio Motorola APX6000 $1,000 Radio Motorola APX6000 $1,000 Radio Motorola XPR7550 $175 Radio Vertex Standard EVX531 $50 Subtotal Supplies $12,545 SUV Ford 2014 Explorer $8,000 Car Dodge 2014 Charger $7,700 Car Dodge 2014 Charger $7,700 Subtotal Capital Outlay $23,400 Total FMV Supplies and Capital Outlay $35,945 Board of Commissioners - August 20, 2018 ITEM: 7 - 2 - 1 Section 1: Details of Budget Amendment Strategic Focus Area:Superior Public Health, Safety and Education Strategic Objective(s):Keep the public informed on important information Increase public safety / crime prevention Decrease Increase Total 23,400$ 23,400$ BA 19-008 Capital Outlay-Equipment 27,000$ 27,000$ 12,545$ 12,545$ -$ 62,945$ 62,945$ Decrease Increase Total 62,945$ 62,945$ -$ 62,945$ 62,945$ 51,780,108$ 51,843,053$ Section 2: Explanation Section 3: Documentation of Adoption Adopted, this 20th day of August, 2018. (SEAL) ATTEST: BA 19-008 Capital Outlay-Motor Vehicles BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET August 20, 2018AGENDA: Expenditure: Fund: General Department: Sheriff/Uniform Patrol Total Total BA 19-008 Contribution Revenue: BA 19-008 Supplies Woody White, Chairman Kymberleigh G. Crowell, Clerk to the Board This ordinance shall be effective upon its adoption. BA 19-008 will increase revenue and expenses by $62,945. Cape Fear Community College is transferring equipment consisting of radios, pistols and vehicles to be used by officers assigned to the college as school security officers. The estimated fair market value (FMV) of the equipment is $35,945. Saving Animals During Disaster is also donating an enclosed trailer for transporting animals, medical supplies and other items needed to care for animals. The trailer has an estimated FMV of $27,000. The total FMV of the equipment is $62,945. Departmental Budget Total if Actions Taken Prior to Actions Today NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19-008 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Board of Commissioners - August 20, 2018 ITEM: 7 - 3 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 CONSENT DEPARTMENT: Tax PRESENTER(S): Trina Lewis, Co llections Supervisor CONTACT(S): Trina Lewis SUBJECT: Approval of June 2018 Tax Col l ecti on Reports BRIEF SUMMARY: NCGS 105-350 requires the Tax Collector to submit a re port sho wing the amo unt o f taxes co llected. Overall collections for June 2018 is ahead of collectio ns fro m June 20 17 . The report for June 2018 in comparison to June 201 7 is as fo llows: New Hanover County June 2018 June 2017 Real Property 99.56%99.48% Personal P ro p erty 95.87%94.95% Mo tor Vehicle 100.00%100.00% Overall Collec tion Rate 99.28%99.15% T o tal Collec ted YTD $170,535,047.98 $170,212,743.14 New Hanover County Debt Service June 2018 June 2017 Real Property 99.54%99.47% Personal P ro p erty 95.89%94.82% Mo tor Vehicle 100.00%100.00% Overall Collec tion Rate 99.28%99.13% T o tal Collec ted YTD $21,800,215.07 $20,805,440.35 Grand Total Collected YTD $192,235,263.05 $191,018,183.49 New Hanover County Fire District June 2018 June 2017 Real Property 99.49%99.38% Personal P ro p erty 96.59%95.50% Mo tor Vehicle 100.00%100.00% Overall Collec tion Rate 99.26%99.08% T o tal Collec ted YTD $10,095,446.18 $8,241,612.14 STRATEGIC PLAN ALIGNMENT: Board of Commissioners - August 20, 2018 ITEM: 8 Superior P ublic Health, Safety and Education • Keep the public informed on important informatio n RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the reports. ATTACHMENTS: New Hanover County Monthly Collection Report for June 2 01 8 New Hanover County Debt Service Monthly Collectio n Repo rt fo r June 2 01 8 New Hanover County Fire District Monthly Collection Re port for June 20 18 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 8 Total 2017 Collections YTD Total Prior Year Collections YTD 801,449.44$ Grand Total All Collections YTD 171,336,497.42$ * Detailed information for Refunds can be found in the Tax Office Chairman Clerk to the Board Date New Hanover County Monthly Collection Report for June 2018 Current Year 2017-2018 Real Estate Personal Property Motor Vehicles Combined Scroll/Billed 147,193,052.92$ 14,408,517.57$ 11,143,549.71$ 172,745,120.20$ Abatements (937,571.58)$ (414,628.23)$ (1,352,199.81)$ Adjustments 12,934.22$ 35,096.01$ 48,030.23$ Total Taxes Charged 146,268,415.56$ 14,028,985.35$ 11,143,549.71$ 171,440,950.62$ Collections to Date 146,873,461.79$ 13,523,696.41$ 11,143,549.71$ 171,540,707.91$ Write-off (371.26)$ (1,284.51)$ (1,655.77)$ Outstanding Balance 646,539.60$ 579,350.54$ -$ 1,225,890.14$ YTD Interest Collected 226,122.72$ 18,833.51$ 76,687.04$ 321,643.27$ 170,535,047.98$ Prior Years 2007-2016 Collection Percentage 99.56 95.87 100.00 99.28 Write-off (109.69)$ (288.43)$ (76.47)$ (474.59)$ Adjustments 522.70$ 41.52$ 564.22$ Total Levy 1,612,252.79$ 3,427,244.48$ 634,866.34$ 5,674,363.61$ *Refunds 46,624.12$ 45,818.76$ 8,630.32$ 101,073.20$ NEW HANOVER COUNTY Outstanding Balance 1,008,644.90$ 3,358,795.72$ 623,780.46$ 4,991,221.08$ YTD Interest Collected 89,326.44$ 22,523.22$ 6,931.84$ 118,781.50$ *Refunds 1,251,957.09$ 75,346.11$ 1,327,303.20$ Collections to Date 650,122.32$ 113,979.09$ 19,639.73$ 783,741.14$ Scroll 1,633,147.62$ 3,637,326.08$ 635,008.55$ 5,905,482.25$ Abatements (21,417.53)$ (210,123.12)$ (142.21)$ (231,682.86)$ Real Estate Personal Property Motor Vehicles Combined Board of Commissioners - August 20, 2018 ITEM: 8 - 1 - 1 Total 2017 Collections YTD 21,800,215.07$ Total Prior Year Collections YTD 64,171.55$ Grand Total All Collections YTD 21,864,386.62$ * Detailed information for Refunds can be found in the Tax Office Chairman Clerk to the Board Date Combined New Hanover County Debt Service Monthly Collection Report for June 2018 Current Year 2017-2018 Real Estate Personal Property Motor Vehicles Abatements (120,049.09)$ (50,535.27)$ -$ (170,584.36)$ Scroll/Billed 18,835,888.83$ 1,806,926.19$ 1,417,065.01$ 22,059,880.03$ Total Taxes Charged 18,717,495.83$ 1,760,884.68$ 1,417,065.01$ 21,895,445.52$ Adjustments 1,656.09$ 4,493.76$ -$ 6,149.85$ Collections to Date 18,656,143.61$ 1,688,766.14$ 1,417,065.01$ 21,761,974.76$ Write-off (65.82)$ (172.47)$ -$ (238.29)$ *Refunds 24,396.45$ 494.06$ 24,890.51$ YTD Interest Collected 26,917.88$ 2,021.30$ 9,301.13$ 38,240.31$ Outstanding Balance 85,682.85$ 72,440.13$ -$ 158,122.98$ Collection Percentage 99.54 95.89 100.00 99.28 Scroll 95,984.27$ 87,277.38$ -$ 183,261.65$ Prior Years 2007-2016 Real Estate Personal Property Motor Vehicles Combined Adjustments 65.10$ 5.17$ -$ 70.27$ Abatements (990.44)$ (9,212.33)$ -$ (10,202.77)$ Collections to Date 54,148.69$ 4,674.21$ -$ 58,822.90$ Total Levy 95,058.93$ 78,070.22$ -$ 173,129.15$ Write-off (23.26)$ (41.77)$ -$ (65.03)$ *Refunds 690.77$ 894.08$ -$ 1,584.85$ NEW HANOVER COUNTY YTD Interest Collected 4,626.12$ 722.53$ -$ 5,348.65$ Outstanding Balance 41,577.75$ 74,248.32$ -$ 115,826.07$ Board of Commissioners - August 20, 2018 ITEM: 8 - 2 - 1 Total 2017 Collections YTD Total Prior Year Collections YTD 47,427.50$ Grand Total All Collections YTD 10,142,873.68$ * Detailed information for Refunds can be found in the Tax Office Chairman Clerk to the Board Date Combined Scroll/Billed 8,451,812.96$ 972,929.49$ 788,282.75$ 10,213,025.20$ 11,880.27$ (77,291.34)$ Collections to Date 8,379,227.71$ 909,619.08$ 788,282.75$ 10,077,129.54$ Total Taxes Charged 8,417,700.96$ 941,630.42$ 788,282.75$ 10,147,614.13$ New Hanover County Fire District Monthly Collection Report for June 2018 Current Year 2017-2018 Real Estate Personal Property Motor Vehicles Adjustments 6,698.05$ 5,182.22$ Abatements (40,810.05)$ (36,481.29)$ Outstanding Balance 43,034.64$ 32,135.69$ -$ 75,170.33$ Write-off (44.13)$ (123.17)$ (167.30)$ *Refunds 4,605.52$ 247.52$ 4,853.04$ -$ YTD Interest Collected 12,320.23$ 1,028.81$ 4,967.60$ 18,316.64$ 10,095,446.18$ Prior Years 2007-2016 Real Estate Personal Property Motor Vehicles Combined 35,337.25$ 311,026.45$ (2,730.53)$ (8,349.51)$ Collection Percentage 99.49 96.59 100.00 99.26 35,319.79$ 299,928.95$ Collections to Date 36,326.97$ 3,891.32$ 476.23$ 40,694.52$ (17.46)$ (11,097.50)$ Adjustments Scroll 89,336.26$ 186,352.94$ Total Levy 86,605.73$ 178,003.43$ Abatements -$ *Refunds 1,401.12$ 773.85$ NEW HANOVER COUNTY 310.68$ 6,732.98$ Write-off (11.07)$ (23.36)$ (5.52)$ (39.95)$ Outstanding Balance 51,668.81$ 174,862.60$ 34,838.04$ 261,369.45$ YTD Interest Collected 5,377.01$ 1,045.29$ 2,174.97$ Board of Commissioners - August 20, 2018 ITEM: 8 - 3 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 CONSENT DEPARTMENT: Finance PRESENTER(S): Eddie Ande rso n, NHCS Assistant Superintendent for Operations and Mary Hazel Small, NHCS Chief Financial Officer CONTACT(S): Lisa Wurtzbacher, Chief Financial Offic e r SUBJECT: Approval o f N H C B oard of Educati on Appl i cati ons for N C Educati o n Lottery F unds for F Y19 Capi tal Projects BRIEF SUMMARY: Capital construction needs were identifie d and considered in the FY18 -19 capital budge t pro cess. The capital budget was approved by the Bo ard of Educatio n on May 1 , 2018, and the County Commissioners on J une 4, 2018. The budget inc ludes projects to be funded through the P ublic Sc hoo l Building Capital Fund, North Carolina Educatio n Lottery. Applications fo r the following projects are prese nted fo r consideration by the Board of Education: 1. $1,333,500 - Sea-Tech High School Phase II Reno vations 2. $265,000 - Alderman Elementary Phase I HVAC Re plac e ment 3. $170,000 - Sunset Park Elementary Ceiling Tile Replaceme nt 4. $35,640 - NHHS George West Building Unde rground Cabling 5. $120,000 - Electrical Upgrades at Various Sc hoo l Campuses 6. $140,000 – Lighting Upgrades at Various Scho ol Campuse s 7. $350,000 – Wrightsboro Elementary Heat Pump Replaceme nt 8. $110,000 - Veterans Park Boiler Replacement 9. $216,000 - Painting at Various School Campuse s Total P roject Applications: $2,740,140 STRATEGIC PLAN ALIGNMENT: Superior P ublic Health, Safety and Education • Support programs to improve educational performanc e • Deliver value for taxpayer money RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve NHC Board of Education projects and applic atio ns. ATTACHMENTS: BOE P SBCF Lottery Applications COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Board of Commissioners - August 20, 2018 ITEM: 9 Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 9 APPENDIX L NEW HANOVER COUNTY BOARD OF EDUCATION July 10, 2018 Operations Division Item: NC Education Lottery Applications for FY 2018-19 Capital Construction Projects Background/Historical Context: Capital construction needs were identified and considered in the FY 2018-19 capital budget process. The capital budget was approved by the Board of Education on May 1, 2018, and the County Commissioners on June 4, 2018. The budget includes projects to be funded through the Public School Building Capital Fund, North Carolina Education Lottery. Applications for the following projects are presented for consideration by the Board of Education: • Sea-Tech High School Phase II Renovations • Alderman Elementary Phase I HVAC Replacement • Sunset Park Elementary Ceiling Tile Replacement • NHHS Geo. West Building Underground Cabling • Electrical Upgrades at Various School Campuses • Lighting Upgrades at Various School Campuses • Wrightsboro Elementary Heat Pump Replacement • Veterans Park Boiler Replacement • Painting at Various School Campuses Recommendation: Approval Rationale for Recommendation: Projects included in these applications are consistent with needs identified in the capital budget process and approved in the FY 2018-19 Capital Budget. Short and Long Term Impact: Projects are essential to maintaining a safe, healthy, and orderly environment supportive of academic success, and will improve the operating efficiency of our facilities. Supporting Documentation: A project listing and revenue summary of the FY 2018-19 Capital Construction Budget is attached for reference, and applications for the Public School Building Capital Fund, North Carolina Education Lottery Fund are attached for approval and signature. Board Action: _____Recommendation Accepted _____Recommendation Rejected _____Tabled for Further Study _____Other Board of Commissioners - August 20, 2018 ITEM: 9 - 1 - 1 NHCS Repairs and Renovations Request (For Fiscal Year 2018‐19) Pr i o r i t y Project TitleLocationProject DescriptionJustificationProject Budget Cumulative Lottery County/Local Funding I Access Control SystemsVarious Access control systems upgrades, Phase III New system allows for doors to be programmed and controlled remotely for security.365,000$ $ 365,000 365,000$ I Mobile ClassroomsJC RoeInstall (2) new mobile classrooms Program requires increase from 1 to 2 mobiles. Site improvements require installation of new gravity sewer line to meet current regulations.338,000$ $ 703,000 338,000$ I Window Replacement/HV AC ReplacementTesting Dept PH II‐Replace inoperable windows, repair leaks/water seeping in, and replace HVAC system Additional funds needed for increase in scope 185,000$ $ 888,000 185,000$ I Phase II RenovationsSEA TECHPh II renovations. PH 2 of 3 Program requires modification of existing classroom space, HVAC systems, technology upgrades and furniture/ equipment to serve core curriculum and academy curriculum 1,359,500$ $ 2,247,500 1,333,500$ 26,000$ I Floor sealingNHHSField house sealing floor, 1st floor Epoxy coating material is separating from slab. Moisture mitigation of slab needed.80,000$ $ 2,327,500 80,000$ I Window/Door ReplacementJohnson Pre‐K Replace windows and doors with aluminum storefront units. Existing windows are 1/4" plate glass, not insulated. Deteriorated steel/ Al windows, doors and caulk 434,000$ $ 2,761,500 434,000$ I HVAC ReplacementAlderman Replace 10 HVAC, 10 ton, roof top units, dehumidification and electrical upgrades. Complete work in 2 phases. PH I of II. PH 1 ‐ replace 5 units this year to phase out work. Units are rusted and at end of their expected service life. Units to not dehumidify.265,000$ $ 3,026,500 265,000$ I Electrical UpgradesChild Nutrition Rewiring & transfer switch for generator for walk‐in freezers and cooler units Existing wiring only allows for one freezer to be powered by emergency generator. This will allow 2 freezers and 1 cooler to be on back up power.65,000$ $ 3,091,500 65,000$ I Building RepairsJC Roe Exterior transite facia panel removal and replacement ‐ 2400 SF. Floor abatement under stage ‐ 450SF. Part of asbestos management plan to remove asbestos from our schools.33,000$ $ 3,124,500 33,000$ I Ceiling Tile ReplacementSunset Park Replace ceiling tiles and asbestos above ceiling 33400 SF Part of asbestos management plan to remove asbestos from our schools.170,000$ $ 3,294,500 170,000$ I Parking Lot ImprovementsJohnson Parking lot drainage and pavement improvements. Damaged areas include 20x12, 6x4 and 5x2.66,000$ $ 3,360,500 66,000$ I Playground EquipmentWinter ParkPlay area for K classes. School does not have play area for K level students, only 1‐5.40,000$ $ 3,400,500 40,000$ I Underground CableNHHS G. West Bldg ‐ Run cable and fiber under ground. Remove the aerial services that are damaged.35,640$ $ 3,436,140 35,640$ I Electrical UpgradesVarious Install surge protection for HVAC and DDC equipment at Laney, Williston, Hoggard, Virgo and Ogden Numerous lighting strikes at these site. He arrestors stop electrical surges from passing thru HVAC controls and motors. PH I 120,000$ $ 3,556,140 120,000$ I Lighting UpgradesVarious Upgrade lighting at Hoggard, MEAC, and Brogden HallEnergy Savings 140,000$ $ 3,696,140 140,000$ I Heat Pump ReplacementWrightsboro Replace 18 split system heat pumps in 500 Bldg. 20 yrs old. In poor condition 350,000$ $ 4,046,140 350,000$ I Boiler ReplacementVeterans Park Replace 2 boilers. Two of three boilers to run at all times 1 of 3 has a cracked heat exchanger and in not in use. Two of three need to run at all time to prevent shortage of hot water for Ashley and Murray.110,000$ $ 4,156,140 110,000$ I PaintingVarious Painting of Pine Valley, Eaton and Codington Next three schools on the 10 year paint schedule.287,000$ $ 4,443,140 $ 216,000 $ 71,000 Recommended Revenue Source Project Distribution List‐ Capital Outlay Summary 2018‐19 Repairs and Renovations 1 Board of Commissioners - August 20, 2018 ITEM: 9 - 1 - 2 APPLICATION Approved: ________________________ PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: _July 10, 2018__________ County: New Hanover Contact Person: Leanne Lawrence ____________________ LEA: New Hanover County Schools Title: Director, Facility Planning_& Construction_________ Address: 6410 Carolina Beach Road____ Phone: (910) 254-4281______________________________ Project Title: Sea-Tech HS Phase II Renovations _______________________________________________________ Location: 5301 Sidbury Road, Castle Hayne, NC 28429________________________________________________ Type of Facility: High School______________________________________________________________________ North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds… (4) A county may use monies in this Fund to pay for school construction projects in local school adminis trative units and to retire indebtedness incurred for school construction projects . (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, “Public School Buildings” shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Applications must be submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Modify existing space, including HVAC and technology cabling upgrades, to facilitate use of building as a career and technical education high school.____________________________________ Estima ted Costs: Purchase of Land ________________________ $ ____________________ Planning and Design Services ______________ ____________81,700.00 New Construction ________________________ ____________________ Additions / Renovations ____________________ ________ 1,251,800.00 Repair ________________________________ ____________________ Debt Payment / Bond Payment ________________ ____________________ Classroom Teachers ________________________ ____________________ TOTAL ____________________________ $ ______ 1,333,500.00 Estimated Project Beginning Date: October 2018 (Begin Design) Est. Project Completion Date: January 2020 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above Project, and request release of $ _____1,333,500.00________________ from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the Parameters of G.S. 115C -546. ____________________________________________________________________________________ (Signature – Chair, County Commissioners) (Date) ____________________________________________________________________________________ (Signature – Chair, Board of Education) (Date) Form Date: July 01, 2011 Board of Commissioners - August 20, 2018 ITEM: 9 - 1 - 3 APPLICATION Approved: ________________________ PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: _July 10, 2018__________ County: New Hanover Contact Person: Leanne Lawrence ____________________ LEA: New Hanover County Schools Title: Director, Facility Planning_& Construction_________ Address: 6410 Carolina Beach Road____ Phone: (910) 254-4281______________________________ Project Title: Alderman ES HVAC Replacement Phase I_________________________________________________ Location: 2025 Independence Boulevard, Wilmington, NC 28403_______________________________________ Type of Facility: Elementary School________________________________________________________________ North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds… (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects . (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, “Public School Buildings” shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Applications must be submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Replace 10 rooftop HVAC units, along with required electrical upgrades. ___________________________________________________________________________________________ Estimated Costs: Purchase of Land ________________________ $ ___________________________ Planning and Design Services ______________ ___________________40,000.00 New Construction ________________________ ___________________________ Additions / Renovations ____________________ __________________________ Repair ________________________________ _________________225,000.00 Debt Payment / Bond Payment ________________ __________________________ Classroom Teachers ________________________ __________________________ TOTAL ____________________________ $ _______________ 265,000.00 Estimated Project Beginning Date: Octobe r 2018 (Begin Design) Est. Project Completion Date: August 2019_____ We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above Project, and request release of $ __________265 ,000 .00 _____________ from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the Parameters of G.S. 115C -546. ____________________________________________________________________________________ (Signature – Chair, County Commissioners) (Date) ____________________________________________________________________________________ (Signature – Chair, Board of Education) (Date) Form Date: July 01, 2011 Board of Commissioners - August 20, 2018 ITEM: 9 - 1 - 4 APPLICATION Approved: ________________________ PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: _July 10, 2018__________ County: New Hanover Contact Person: Leanne Lawrence ____________________ LEA: New Hanover County Schools Title: Director, Facility Planning_& Construction_________ Address: 6410 Carolina Beach Road____ Phone: (910) 254-4281______________________________ Project Title: Sunset Park ES Ceiling Tile Replacement_________________________________________________ Location: 613 Alabama Avenue, Wilmington, NC 28403______________________________________________ Type of Facility: Elementary School________________________________________________________________ North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds… (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects . (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, “Public School Buildings” shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Applications must be submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project:_ Replace 33,400 square feet of existing ceiling tiles and abate asbestos____ containing material near ceiling._____________________________________________________________________ Estimated Costs: Purchase of Land ________________________ $ ___________________________ Planning and Design Services ______________ ___________________25,500.00 New Construction ________________________ ___________________________ Additions / Renovations ____________________ _________________144,500.00 Repair ________________________________ __________________________ Debt Payment / Bond Payment ________________ __________________________ Classroom Teachers ________________________ __________________________ TOTAL ____________________________ $ ________________170,000.00 Estimated Project Beginning Date: October 2018 (Begin Design) Est. Project Completion Date: __August 2019_____ We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above Project, and request release of $ __________170,000.00 ____________________________ from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the Parameters of G.S. 115C -546. ____________________________________________________________________________________ (Signature – Chair, County Commissioners) (Date) ____________________________________________________________________________________ (Signature – Chair, Board of Education) (Date) Form Date: July 01, 2011 Board of Commissioners - August 20, 2018 ITEM: 9 - 1 - 5 APPLICATION Approved: ________________________ PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: _July 10, 2018__________ County: New Hanover Contact Person: Leanne Lawrence ____________________ LEA: New Hanover County Schools Title: Director, Facility Planning_& Construction_________ Address: 6410 Carolina Beach Road____ Phone: (910) 254-4281______________________________ Project Title: NHHS George West Building Underground Cable_____ ______________________________________ Location: 1307 Market Street, Wilmington, NC 28401__________________________________________________ Type of Facility: High School______________________________________________________________________ North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds… (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects . (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, “Public School Buildings” shall include only facilit ies for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Applications must be submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Remove existing overhead cabling that serves George West Building and__ replace with underground cabling.___________________________________________________________________ Estimated Costs: Purchase of Land ________________________ $ ____________________ Planning and Design Services ______________ ____________________ New Construction ________________________ ____________________ Additions / Renovations ____________________ ____________________ Repair ________________________________ ____________35,640.00 Debt Payment / Bond Payment ________________ ____________________ Classroom Teachers ________________________ ____________________ TOTAL ____________________________ $ ___________35,640.00 Estimated Project Beginning Date: October 2018 (Begin Design) Est. Project Completion Date: August 2019_____ We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above Project, and request release of $ _________35,640.00_______________ from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the Parameters of G.S. 115C -546. ____________________________________________________________________________________ (Signature – Chair, County Commissioners) (Date) ____________________________________________________________________________________ (Signature – Chair, Board of Education) (Date) Form Date: July 01, 2011 Board of Commissioners - August 20, 2018 ITEM: 9 - 1 - 6 APPLICATION Approved: ________________________ PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: _July 10, 2018__________ County: New Hanover Contact Person: Leanne Lawrence ____________________ LEA: New Hanover County Schools Title: Director, Facility Planning_& Construction_________ Address: 6410 Carolina Beach Road____ Phone: (910) 254-4281______________________________ Project Title: Various Campuses-Electrical Upgrades____________________________________________________ Location: Laney HS, Williston MS, Hoggard HS, Ogden ES, and D. C. Virgo Preparatory Academy_______________ Type of Facility: Elementary, Middle and High Schools __________________________________________________ North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordanc e with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds… (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects . (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, “Public School Buildings” shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Applications must be submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Install surge protection for HVAC & DDC equipment ___________________ Estimated Costs: Purchase of Land ________________________ $ ____________________ Planning and Design Services ______________ ___________ 18,000.00 New Construction ________________________ ____________________ Additions / Renovations ____________________ ____________________ Repair ________________________________ __________ 102,000.00 Debt Payment / Bond Payment ________________ ____________________ Classroom Teachers ________________________ ____________________ TOTAL ____________________________ $ __________120,000.00 Estimated Project Beginning Date: October 2018 (Begin Design) Est. Project Completion Date: August 2019____ We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above Project, and request release of $ _____120,000.00__________________ from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the Parameters of G.S. 115C -546. ____________________________________________________________________________________ (Signature – Chair, County Commissioners) (Date) ____________________________________________________________________________________ (Signature – Chair, Board of Education) (Date) Form Date: July 01, 2011 Board of Commissioners - August 20, 2018 ITEM: 9 - 1 - 7 APPLICATION Approved: ________________________ PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: _July 10, 2018__________ County: New Hanover Contact Person: Leanne Lawrence ____________________ LEA: New Hanover County Schools Title: Director, Facility Planning_& Construction_________ Address: 6410 Carolina Beach Road____ Phone: (910) 254-4281______________________________ Project Title: Various Campuses-Lighting Upgrades_____________________________________________________ Location: Hoggard HS, NHHS-Brogden Hall, Minnie Evans Arts Center ______________________________________________________________________________ Type of Facility: High School, Performing Arts Center___________________________________________________ North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public Sc hool Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds… (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects . (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, “Public School Buildings” shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Applications must be submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Upgrade lighting to LED lighting__________________________________ Estimated Costs: Purchase of Land ________________________ $ ____________________ Planning and Design Services ______________ ___________ 21,000.00 New Construction ________________________ ____________________ Additions / Renovations ____________________ ____________________ Repair ________________________________ _________ 119,000.00 Debt Payment / Bond Payment ________________ ____________________ Classroom Teachers ________________________ ____________________ TOTAL ____________________________ $ __________140,000.00 Estimated Project Beginning Date: October 2018 (Begin Design) Est. Project Completion Date: August 2019 We, the undersigned, agree to subm it a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above Project, and request release of $ ________140,000.00_______________ from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the Parameters of G.S. 115C -546. ____________________________________________________________________________________ (Signature – Chair, County Commissioners) (Date) ____________________________________________________________________________________ (Signature – Chair, Board of Education) (Date) Form Date: July 01, 2011 Board of Commissioners - August 20, 2018 ITEM: 9 - 1 - 8 APPLICATION Approved: ________________________ PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: _July 10, 2018__________ County: New Hanover Contact Person: Leanne Lawrence ____________________ LEA: New Hanover County Schools Title: Director, Facility Planning_& Construction_________ Address: 6410 Carolina Beach Road____ Phone: (910) 254-4281______________________________ Project Title: Wrightsboro ES Heat Pump Replacement_____ ____________________________________________ Location: 2716 Castle Hayne Road, Wilmington, NC 28401_____________________________________________ Type of Facility: Elementary School _________________________________________________________________ North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds… (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects . (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, “Public School Buildings” shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Applications must be submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Replace 18 split system heat pumps. ______________________________ ______________________________________________________________________________________________ Estimated Costs: Purchase of Land ________________________ $ ____________________ Planning and Design Services ______________ __________ 52.500.00 New Construction ________________________ ____________________ Additions / Renovations ____________________ _______ _ 297,500.00 Repair ________________________________ ____________________ Debt Payment / Bond Payment ________________ ____________________ Classroom Teachers ________________________ ____________________ TOTAL ____________________________ $ ______ 350,000.00 Estimated Project Beginning Date: October 2018 (Begin Design) Est. Project Completion Date: August 2019_____ We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above Project, and request release of $ ______350,000.00________________ from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the Parameters of G.S. 115C -546. ____________________________________________________________________________________ (Signature – Chair, County Commissioners) (Date) ____________________________________________________________________________________ (Signature – Chair, Board of Education) (Date) Form Date: July 01, 2011 Board of Commissioners - August 20, 2018 ITEM: 9 - 1 - 9 APPLICATION Approved: ________________________ PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: _July 10, 2018__________ County: New Hanover Contact Person: Leanne Lawrence ____________________ LEA: New Hanover County Schools Title: Director, Facility Planning_& Construction_________ Address: 6410 Carolina Beach Road____ Phone: (910) 254-4281______________________________ Project Title: Veterans Park Boiler Replacement_____ __________________________________________________ Location: Veterans Park _______________________________________________________________________ Type of Facility: Elementary, Middle, & High School Campuses. __________________________________________ North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance wit h G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds… (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects . (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, “Public School Buildings” shall include only facil ities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Applications must be submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Replace two boilers at Veterans Park. ______________________________ ______________________________________________________________________________________________ Estimated Costs: Purchase of Land ________________________ $ ____________________ Planning and Design Services ______________ ___________ 16,500.00 New Construction ________________________ ____________________ Additions / Renovations ____________________ ___________93,500.00 Repair ________________________________ ____________________ Debt Payment / Bond Payment ________________ ____________________ Classroom Teachers ________________________ ____________________ TOTAL ____________________________ $ ________ 110,000.00_ Estimated Project Beginning Date: October 2018 (Begin Design) Est. Project Completion Date: Au gust 2019_______ We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above Project, and request release of $ _______110,000.00______________ from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the Parameters of G.S. 115C -546. ____________________________________________________________________________________ (Signature – Chair, County Commissioners) (Date) ____________________________________________________________________________________ (Signature – Chair, Board of Education) (Date) Form Date: July 01, 2011 Board of Commissioners - August 20, 2018 ITEM: 9 - 1 - 10 APPLICATION Approved: ________________________ PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: _July 10, 2018__________ County: New Hanover Contact Person: Leanne Lawrence ____________________ LEA: New Hanover County Schools Title: Director, Facility Planning_& Construction_________ Address: 6410 Carolina Beach Road____ Phone: (910) 254-4281______________________________ Project Title: Various Campuses-Painting_____ _______________________________________________________ Location: Pine Valley ES, Eaton ES, Codington ES_____________________________________________ _______ Type of Facility: Elementary Schools _________________________________________________________________ North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds… (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects . (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, “Public School Buildings” shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Applications must be submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Interior Painting_______________________________________________ ______________________________________________________________________________________________ Estimated Costs: Purchase of Land ________________________ $ ____________________ Planning and Design Services ______________ ____________________ New Construction ________________________ ____________________ Additions / Renovations ____________________ ____________________ Repair ________________________________ _________ 216,000.00 Debt Payment / Bond Payment ________________ ____________________ Classroom Teachers ________________________ ____________________ TOTAL ____________________________ $ ________ 216,000.00 Estimated Project Beginning Date: October 2018 Est. Project Completion Date: August 2019_______ We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above Project, and request release of $ ________216,000.00______________from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the Parameters of G.S. 115C -546. ____________________________________________________________________________________ (Signature – Chair, County Commissioners) (Date) ____________________________________________________________________________________ (Signature – Chair, Board of Education) (Date) Form Date: July 01, 2011 Board of Commissioners - August 20, 2018 ITEM: 9 - 1 - 11 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 CONSENT DEPARTMENT: Finance PRESENTER(S): Lisa Wurtzbac her, Chief Financial Officer CONTACT(S): Lena Butler, Purchasing Supervisor and Teresa Hewe tt, Grants & P roject Analyst SUBJECT: Adopti on of Budget Amendments BRIEF SUMMARY: The following budget amendments amend the annual budge t o rdinanc e for the fiscal year ending J une 30, 2019: B A 19 -00 7: At J une 30, 2018, there were outstanding purchase o rde rs associated with c ontracts that New Hanover County had entered into with vario us suppliers. In order to acco unt for the payments, the enclosed roll over budget amendment will appropriate funds in the amount o f $2,888,791 fo r the open purchase orders. B A 19-009: New Hano ver County receives multiple grants that do not correspond with the fiscal year, meaning the expiration dates are no t J une 3 0. For this reason, this budget amendment is being presented for adoption to ro llover unexpended grant expenditures from FY 18 to FY 19. G rant revenues will also be increased; therefore, there is no change to appropriated fund balance. The grant rollo ver fo r the General Fund is $289,198 and Fire Services Fund is $30,000 . This is an administrative action taken each fiscal year. STRATEGIC PLAN ALIGNMENT: Strong Financial P erformance • Control costs and manage to the budget RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the ordinances for the budget amendment 19-0 07 and 1 9-0 09 . ATTACHMENTS: BA 19-007 BA 19-009 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. Board of Commissioners - August 20, 2018 ITEM: 10 COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 10 Section 1: Details of Budget Amendment Strategic Focus Area:Strong Financial Performance Strategic Objective(s):Control costs and manage to the budget Decrease Increase Total 1,254,368.47$ 1,254,368.47$ 67,509.50$ 67,509.50$ 262,269.46$ 262,269.46$ 335,963.00$ 335,963.00$ 50,183.20$ 50,183.20$ -$ 1,970,293.63$ 1,970,293.63$ Decrease Increase Total 1,859,689.63$ 1,859,689.63$ 75,604.00$ 75,604.00$ 35,000.00$ 35,000.00$ -$ 1,970,293.63$ 1,970,293.63$ $ 292,387,257.00 294,357,550.63$ $ 7,297,023.00 9,156,712.63$ Decrease Increase Total 466,021.48$ 466,021.48$ -$ 466,021.48$ 466,021.48$ Decrease Increase Total 466,021.48$ 466,021.48$ -$ 466,021.48$ 466,021.48$ 12,269,314.00$ 12,735,335.48$ $ - $ 466,021.48 Decrease Increase Total 31,514.48$ 31,514.48$ -$ 31,514.48$ 31,514.48$ Decrease Increase Total 31,514.48$ 31,514.48$ Total if Actions Taken General Fund Budget Appropriated Fund Balance Revenue: BA 19-007 Appropriated Fund Balance ROT Budget Appropriated Fund Balance Expenditure: BA 19-007 Public Safety Total Total if Actions Taken Total Revenue: BA 19-007 Appropriated Fund Balance Prior to Actions Today Total BA 19-007 Room Occupancy Tax Fund: Room Occupancy Tax (ROT) BA 19-007 General Government BA 19-007 Human Services BA 19-007 Public Safety BA 19-007 Economic and Physical Development BA 19-007 Culture and Recreation BA 19-007 Appropriated Fund Balance Prior to Actions Today BA 19-007 Health Escrow Total Total BA 19-007 Intergovernmental - Federal Revenue: Fund: Fire Services Department: Fire Services Department: Finance Expenditure: Expenditure: Fund: General Department: Various BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET August 20, 2018AGENDA: Board of Commissioners - August 20, 2018 ITEM: 10- 1 - 1 -$ 31,514.48$ 31,514.48$ 15,398,006.00$ 15,429,520.48$ $ - $ 31,514.48 Decrease Increase Total 11,300.00$ 11,300.00$ -$ 11,300.00$ 11,300.00$ Decrease Increase Total 11,300.00$ 11,300.00$ -$ 11,300.00$ 11,300.00$ 1,082,841.00$ 1,094,141.00$ $ 354,434.00 $ 365,734.00 Decrease Increase Total 409,661.20$ 409,661.20$ -$ 409,661.20$ 409,661.20$ Decrease Increase Total 409,661.20$ 409,661.20$ -$ 409,661.20$ 409,661.20$ 23,539,292.00$ 23,948,953.20$ $ 1,185,000.00 $ 1,594,661.20 Section 2: Explanation BA 19-007 budgets for purchase orders that were carried forward from FY17-18 to FY18-19. These purchase orders were open and had outstanding balances that require payment in FY18-19 when goods and services are delivered. Appropriated Fund Balance Prior to Actions Today Total if Actions Taken Fund: Emergency Telephone System (ETS) Department: Emergency Management & 911 Communications Expenditure: BA 19-007 Public Safety BA 19-007 Environmental Management Total Fund: Environmental Management Prior to Actions Today Total if Actions Taken Total BA 19-007 Appropriated Fund Balance Total Total Revenue: Fire Services Budget Department: Environmental Management Expenditure: ETS Budget Appropriated Fund Balance Total Revenue: BA 19-007 Appropriated Fund Balance Appropriated Fund Balance Total if Actions TakenPrior to Actions Today Environmental Mgt. Budget Board of Commissioners - August 20, 2018 ITEM: 10- 1 - 2 Section 3: Documentation of Adoption Adopted, this 20th day of August, 2018. (SEAL) ATTEST: NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19-007 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Woody White, Chairman Kymberleigh G. Crowell, Clerk to the Board This ordinance shall be effective upon its adoption. Board of Commissioners - August 20, 2018 ITEM: 10- 1 - 3 Section 1: Details of Budget Amendment Strategic Focus Area:Strong Financial Performance Strategic Objective(s):Control costs and manage to the budget Decrease Increase Total 77,540$ 77,540$ 157,402$ 157,402$ 54,256$ 54,256$ -$ 289,198$ 289,198$ Decrease Increase Total 77,540$ 77,540$ 157,402$ 157,402$ 54,256$ 54,256$ -$ 289,198$ 289,198$ Decrease Increase Total 30,000$ 30,000$ -$ 30,000$ 30,000$ Decrease Increase Total 30,000$ 30,000$ -$ 30,000$ 30,000$ Section 2: Explanation Section 3: Documentation of Adoption Adopted, this 20th day of August, 2018. Human Services BA 19-009 Grant Expenditures by Function BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET August 20, 2018AGENDA: Expenditure: Fund: General Department: Various General Government Total Total Public Safety BA 19-009 Grant Revenues by Function Revenue: Public Safety General Government NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 19-009 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. This ordinance shall be effective upon its adoption. BA 19-009 - New Hanover County receives multiple grants that do not correspond with the fiscal year, meaning the expiration dates are not June 30th. For this reason, this budget amendment is being presented for adoption to rollover unexpended grant expenditures from FY18 to FY19. Grant revenues will also be increased, therefore there is no change to appropriated fund balance. The grant rollover for the General Fund is $289,198 and the Fire Services Fund is $30,000. BA 19-009 Grant Revenues Total Total Revenue: Human Services Fund: Fire Services Department: Fire Services Expenditure: BA 19-009 Grant Expenditures Board of Commissioners - August 20, 2018 ITEM: 10- 2 - 1 (SEAL) ATTEST: Woody White, Chairman Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - August 20, 2018 ITEM: 10- 2 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 REGULAR DEPARTMENT: County Manager PRESENTER(S): Rev. Carl A. Byrd, Sr., Bo ard Directo r, Wilmington Prostate Cancer Support Group CONTACT(S): Chris Coudriet, County Manager SUBJECT: Consi derati on of P rostate Cancer Awareness Mo nth Pro c l amati on BRIEF SUMMARY: The 2 2-year-old Wilmington P rostate Canc e r Support Group (W P C S G) requests that the Board designate September 20 18 as P rostate Cancer Awareness Month in New H ano ver County. Rev. Carl A. Byrd, Sr., Survivor and Board Director, will intro duce their P resident, Ge orge Gardner. Mr. Gardner will make brief remarks and accept the proclamation on behalf of the board and members of W P C S G and the national organization, Us TOO. STRATEGIC PLAN ALIGNMENT: Superior P ublic Health, Safety and Education • Keep the public informed on important informatio n RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the proclamation. ATTACHMENTS: Prostate Cancer Awareness Month Proclamation COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 11 NEW HANOVER COUNTY BOARD OF COMMISSIONERS PROSTATE CANCER AWARENESS MONTH PROCLAMATION WHEREAS, the Wilmington Prostate Cancer Support Group, a Chapter of Us TOO International, requests that New Hanover County designate September 2018 as Prostate Cancer Awareness Month; and WHEREAS, prostate cancer affects one in six men in their lifetimes, resulting in about 28,000 deaths annually. Except for skin cancer, it is the most common cancer among men. Awareness, screening and early detection are the best ways to turn this cancer from an occasional acute deadly disease into a chronic disease managed long-term with minimal disability; and WHEREAS, the Wilmington Prostate Cancer Support Group is a federal and state non-profit that has served hundreds of men and their families in this area for 22 years. Its parent organization, Us TOO International, is observing its 28th anniversary this year as a world-wide support organization with over 300 chapters. The local chapter holds monthly meetings for men who have been newly diagnosed, long-time survivors and those struggling with the advanced disease by distributing educational materials, videos and providing speakers on the topic; and WHEREAS, designating September as Prostate Cancer Awareness Month in New Hanover County will raise awareness among local men and encourage them to seek professional answers to their questions regarding prostate cancer. NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that September 2018 be recognized as “Prostate Cancer Awareness Month” in New Hanover County. ADOPTED this the 20th day of August, 2018. NEW HANOVER COUNTY ____________________________________ Woody White, Chairman ATTEST: ____________________________________ Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - August 20, 2018 ITEM: 11- 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 REGULAR DEPARTMENT: County Manager PRESENTER(S): Adam Hyatt, Executive Directo r, Elderhaus CONTACT(S): Chris Coudriet, County Manager SUBJECT: Consi derati on of P ACE Month P rocl amati on BRIEF SUMMARY: Elderhaus submitted the attac he d proclamatio n for the bo ard's co nsideratio n to recognize the month of September 2 01 8 as PACE M onth in New Hano ver Co unty. The proclamation helps to cele brate the work of the dedic ate d PAC E emplo yees and to spread awareness among residents. Adam Hyatt, Executive Director of Elderhaus, will accept the proclamation. STRATEGIC PLAN ALIGNMENT: Superior P ublic Health, Safety and Education • Keep the public informed on important informatio n RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the proclamation. ATTACHMENTS: Elderhaus_PACE_Proclamation COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 12 NEW HANOVER COUNTY BOARD OF COMMISSIONERS PACE MONTH PROCLAMATION WHEREAS, PACE (Programs of All-Inclusive Care for the Elderly) addresses the needs of the frail elderly and disabled adults age 55 or older, a population which is growing rapidly in New Hanover County and whose impact on health care cost is tremendous; and WHEREAS, PACE provides comprehensive, integrated, highly coordinated care that allows frail older adults who meet state eligibility criteria for nursing home level of care to continue living in the community; and WHEREAS, individuals enrolled in PACE receive all Medicare and Medicaid covered items and services, and additional supports which promote well-being and greater independence; and WHEREAS, PACE programs assume FULL financial risk for all care and medical services, including transportation, hospitalization, and long-term care in return for capitated payments from Medicare and Medicaid; and WHEREAS, PACE is the fully-integrated model of care serving the frail elderly which has demonstrated the capability to control costs, improve health care outcomes, achieve high consumer satisfaction, and has been successful in keeping people in the community and out of far costlier settings; and WHEREAS, Elderhaus PACE now provides these much-needed services to 120 participants in New Hanover and surrounding counties; and WHEREAS, the services provided by Elderhaus PACE have enabled family members of these participants to continue their employment and/or to take care of their own or other’s health needs; and WHEREAS, Elderhaus PACE provides employment to 65 employees in New Hanover County and generates approximately $7 million in local business expenditures annually; and WHEREAS, Elderhaus PACE is celebrating their 10th Anniversary having opened in 2008 and is the first of 11 PACE programs in North Carolina; and WHEREAS, Elderhaus PACE is a member of the NC PACE Association, now celebrating its seventh year as the credible voice and leader to advance PACE in North Carolina. NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that September 2018 will be recognized as “PACE Month” in New Hanover County. ADOPTED this the 20th day of August, 2018. NEW HANOVER COUNTY ____________________________________ Woody White, Chairman ATTEST: ____________________________________ Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - August 20, 2018 ITEM: 12- 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 REGULAR DEPARTMENT: County Manager PRESENTER(S): Co mmissioners and Chris Co udriet, Co unty Manager CONTACT(S): Bo Dean, Human Resources Analyst SUBJECT: P resentati on of Servi ce Awards and Introducti on of Ne w Empl o ye e s BRIEF SUMMARY: Service awards will be presented to retirees and emplo ye e s. New e mployees will be introduced. STRATEGIC PLAN ALIGNMENT: Effective County Management • Hire, develop and retain talented people • Recognize and reward contribution RECOMMENDED MOTION AND REQUESTED ACTIONS: Present service awards and meet new employees. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Present service awards and meet new employees. COMMISSIONERS' ACTIONS: Presented service awards and met new employees. Board of Commissioners - August 20, 2018 ITEM: 13 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 REGULAR DEPARTMENT: Tax PRESENTER(S): Alliso n Snell, Tax Administrato r CONTACT(S): Trina Lewis, Collections Supervisor SUBJECT: Consi derati on of 2017 Annual Tax Settl ement BRIEF SUMMARY: In accordance with the N orth Carolina General Statutes, the Tax Collector must make an annual repo rt of settlement fo r the fisc al year 20 17 -20 18 and prio r years. N e w Hanover ’s ove rall collection rate is up .13% at 99.28. Fire District is up .18% at 99.26. STRATEGIC PLAN ALIGNMENT: Superior P ublic Health, Safety and Education • Keep the public informed on important informatio n RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the 2017 Annual Tax Settlement. ATTACHMENTS: 2017 Annual Tax Settlement COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 14 New Hanover County New Hanover County Tax Administration 2017 Annual Tax Settlement Tax Department The Model of Good Governance Allison Snell Tax Administrator Trina Lewis Collections Supervisor Board of Commissioners - August 20, 2018 ITEM: 14- 1 - 1 New Hanover County Slide 2 Introduction: Tax Department The Model of Good Governance 1.Per N.C. General Statute 105-373 the Tax Collector must make a report of settlement for the fiscal Year 2016-2017 and prior years. Board of Commissioners - August 20, 2018 ITEM: 14- 1 - 2 New Hanover County Slide 3 Tax Department The Model of Good Governance Adjusted Total Billed Actual Collections Uncollected % Collected Real Property General Fund $147,520,001.39 $146,873,461.79 $646,539.60 99.56% Debt Service $18,741,826.46 $18,656,143.61 $85,682.85 99.54% Personal Property General Fund $14,103,046.95 $13,523,696.41 $579,350.54 95.87% Debt Service $1,761,206.27 $1,688,766.14 $72,440.13 95.89% Motor Vehicle General Fund $11,143,549.71 $11,143,549.71 -100% Debt Service $1,417,065.01 $1,417,065.01 -100% Grand Total General Fund $172,766,598.05 $171,540,707.91 $1,225,890.14 99.28% Debt Service $21,920,097.74 $21,761,974.76 $158,122.98 99.28% 2017 LEVY NEW HANOVER COUNTY Board of Commissioners - August 20, 2018 ITEM: 14- 1 - 3 New Hanover County Slide 4 Tax Department The Model of Good Governance 98.61 98.8 99.05 99.15 99.28 99.28 98.20 98.40 98.60 98.80 99.00 99.20 99.40 2014 2015 2016 2017 2018 5 Year Comparison New Hanover County General Fund Debt Service Board of Commissioners - August 20, 2018 ITEM: 14- 1 - 4 New Hanover County Slide 5 2017 LEVY FIRE DISTRICT Tax Department The Model of Good Governance Adjusted Total Billed Actual Collections Uncollected % Collected Real Property General Fund $8,422,262.35 $8,379,227.71 $43,034.64 99.49% Personal Property General Fund $941,754.77 $909,619.08 $32,135.69 96.59% Motor Vehicle General Fund $788,282.75 $788,282.75 $-100.00% Grand Total General Fund $10,152,299.87 $10,077,129.54 $75,170.33 99.26% Board of Commissioners - August 20, 2018 ITEM: 14- 1 - 5 New Hanover County Slide 6 Tax Department The Model of Good Governance 98.65 98.8 99.06 99.08 99.26 98.30 98.40 98.50 98.60 98.70 98.80 98.90 99.00 99.10 99.20 99.30 99.40 2014 2015 2016 2017 2018 5 Year Comparison Fire District General Fund Board of Commissioners - August 20, 2018 ITEM: 14- 1 - 6 New Hanover County Slide 7 How We Rank In The Top Ten Counties Tax Department The Model of Good Governance 2016 2017 Amount Increase/ %%Decrease in % Wake 99.88 99.88 - Buncombe 99.85 99.86 .01% Durham 99.78 99.82 .04% Union 99.54 99.64 .10% Mecklenburg 99.43 99.63 .20% New Hanover 99.15 99.28 .13% Forsyth 99.08 99.23 .15% Guilford 99.14 99.21 .07 Cumberland 98.86 99.17 .31% Gaston 98.75 98.88 .13% 2016-NHC was in 6th place. 2017-NHC is still holding 6th place. Board of Commissioners - August 20, 2018 ITEM: 14- 1 - 7 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 REGULAR DEPARTMENT: Finance PRESENTER(S): Lisa Wurtzbac her, Chief Financial Officer CONTACT(S): Linda Brothers, TDA Financial Analyst and Lisa Wurtzbacher, Chief Financial Officer SUBJECT: Determi nati on of Cost for Mason Inl et Rel ocati on and Mai ntenance BRIEF SUMMARY: Relocation of Mason Inlet was adopted by the New Hanove r County Bo ard of Commissioners o n J une 21, 1999 as a way to relocate M ason Inlet approximately 3,0 00 feet north o f its 1999 location to insure two healthy inlet sho ulders. Inlet relocation has been complete d, as well as four phases o f inlet maintenance. Inlet mainte nance is required for compliance with the co nditio ns of the US Corp of Engineers permit authorizing the original project. The last assessment was $ 3,7 58 ,45 8.0 0 in 20 13 . Staff has co mple ted a review of all charges asso ciated with the M ason Inlet Relocation/M aintenance project that need to be assessed to property owners of Figure Eight Island and portio ns of northern Wrightsville Beach. The current assessment due fo r completed maintenance costs through J uly 31, 2018 is $3,301,978.00. The amounts to be assessed at this time are as follows: Figure Eight Island $ 2,6 78 ,72 0 Wrightsville Beach $ 62 3,2 58 TOTAL ASSESSMENT $ 3 ,30 1,9 78 The County Commissioners are asked to approve the Determination of Costs as required by General Statute 153 A-193 and to establish a public he aring. Subsequent to the Determination of Co sts, staff will mail preliminary assessment to all affected property owners as well as a notice o f public hearing. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Innovate programs to protect the environment RECOMMENDED MOTION AND REQUESTED ACTIONS: Ado pt Determination of Costs Resolution and establish Septe mber 1 7, 2018 as the date for the public hearing. ATTACHMENTS: Board of Commissioners - August 20, 2018 ITEM: 15 Resolution COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. Schedule public hearing. COMMISSIONERS' ACTIONS: Approved 5-0 and scheduled public hearing on October 1 , 20 18 . Board of Commissioners - August 20, 2018 ITEM: 15 NEW HANOVER COUNTY BOARD OF COMMISSIONERS MASON INLET PROJECT RESOLUTION WHEREAS, on June 21, 1999, the New Hanover County Board of Commissioners (Board) adopted a preliminary assessment resolution for the Mason Inlet Management Project, and on December 2, 2002, confirmed the final assessment roll, authorizing collection of the initial construction costs; and WHEREAS, in compliance with the conditions of the U. S. Corps of Engineers permit authorizing the project, operational and maintenance costs in the amount of $3,301,978.00 have been incurred but not yet assessed for the period from May 10, 2013 to July 31, 2018; and WHEREAS, NCGS 153A-204.1 directs that such operation and maintenance costs are to be levied on the same basis as the original assessment; and WHEREAS, NCGS 153A-204.1 requires that the Board first determine the amount of the operational and maintenance cost, considering actual costs of operating and maintaining the project together with such expenses as necessary legal services, interest costs, mailing and publication costs; and WHEREAS, the County is thereafter required to prepare a preliminary assessment roll for the operational and maintenance costs, listing parcels to be assessed, fee basis, costs for each owner and proposed payment terms, and also to produce a project map showing parcels of record; and WHEREAS, the Board is to set the date for a public hearing to annul, modify or confirm the assessments. NOW, THEREFORE, BE IT RESOLVED by the New Hanover County Board of Commissioners that: 1. The operational and maintenance costs for the project for the period from May 10, 2013 to July 31, 2018 to now be assessed are $3,301,978.00. 2. County staff is directed to prepare a preliminary assessment roll and a project map, to mail to each owner a Notice of Hearing, and to prepare and publish all required notices. 3. A public hearing to consider the preliminary assessment roll for operational and maintenance costs is set for September 17, 2018 at 9:00 a.m., or thereafter, at the New Hanover County Historic Courthouse, 24 North Third Street, Room 301, in Wilmington, North Carolina, 28401. ADOPTED this the 20th day of August, 2018. NEW HANOVER COUNTY ___________________________________ Woody White, Chairman ATTEST: ____________________________________ Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - August 20, 2018 ITEM: 15- 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 REGULAR DEPARTMENT: Sheriff PRESENTER(S): Chie f De puty Ken Sarvis CONTACT(S): Chief Deputy Ken Sarvis SUBJECT: P ubl i c Heari ng and Consi derati on of Approval to Submi t a J oi nt Appl i cati on w i th the Ci ty of Wi l mi ngton to the Edw ard B yrne M emori al J usti ce Assi stance G rant (J AG ) P rogram for 2018 F undi ng from the U.S. Department of Justi ce BRIEF SUMMARY: The J AG program provides state s and units of local gove rnments with critical funding necessary to support a range o f program areas including law enfo rcement, pro secutio n, drug treatment and enforcement, crime victim and witness initiatives, planning, evaluation and te c hnology impro vement pro grams. New Hano ver County and the City of Wilmington are certifie d as disparate agencie s; therefore 2018 J AG grant funding in the amount of $90,638 is eligible as a joint allocation; $45,319 each agency. Submittal of a joint application is required for disparate agencies. The New Hanover County portio n of the funding would be use d to purchase equipment for the New Hano ver Co unty Sheriff's Office SAFE Unit, including wireless microphones for use on patrol, and a speed awarene ss trailer to replace the current speed awareness trailer that is o ver twelve years old. We are also requesting equipment for the Emergency Response Team including sights and shields. STRATEGIC PLAN ALIGNMENT: Superior P ublic Health, Safety and Education • Increase public safety and crime prevention RECOMMENDED MOTION AND REQUESTED ACTIONS: Conduct a public hearing on the use o f the 20 18 J AG grant funding. After closing the public hearing, authorize the She riff's Office to submit a joint application for the 20 18 J AG Grant with the City of Wilmington, and autho rize the County Manager to execute the required County/City Memorandum of Understanding. ATTACHMENTS: Script Memorandum of Understanding-2018 JAG COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Conduct public hearing. Recommend approval. Board of Commissioners - August 20, 2018 ITEM: 16 COMMISSIONERS' ACTIONS: Conducted public hearing. Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 16 Page 1 of 1 SCRIPT FOR AGENDA ITEM SEPTEMBER 20, 2018 CHAIRMAN WHITE: I will now open a public hearing to receive comments on the 2018 JAG grant funding. The JAG program provides states and local governments with funding necessary to support law enforcement, prosecution prevention and education programs, community corrections, drug treatment and enforcement, crime victim and witness initiatives, and planning, evaluation and technology improvement programs. New Hanover County and the City of Wilmington are certified as disparate agencies; therefore, the 2018 JAG grant funding in the amount of $90,638 is eligible as a joint allocation of $45,319 to each agency. The New Hanover County portion of the funding would be used to purchase equipment for the New Hanover County Sheriff’s Office SAFE Unit, including wireless microphones for use on patrol, and a speed awareness trailer to replace the current speed awareness trailer that is over twelve years old; and to purchase equipment for the Emergency Response Team including sights and shields. There is no local match. The Board will now hear public comments. Hear comments, if any. I will now close the public hearing. Is there a motion to approve the 2018 JAG grant funding? Staff is directed to execute a Memorandum of Understanding between New Hanover County and the City of Wilmington. Board of Commissioners - August 20, 2018 ITEM: 16- 1 - 1 Page 1 of 3 New Hanover County Contract # ____________ STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding is entered into this the ______ day of ____________ 2018 by and between the undersigned officials of New Hanover County, North Carolina and Wilmington, North Carolina (hereinafter referred to as “City”) in order to facilitate obtaining Edward Byrne Memorial Justice Assistance Grants (JAG) through the United States Department of Justice. Further, all understandings contained herein are contingent upon the timely passage of appropriate funding resolutions by the parties’ respective governing bonds. RECITALS WHEREAS, the United States Department of Justice has announced the availability of certain Edward Byrne Memorial Assistance Grant Funds through its Office of Justice Programs, Bureau of Justice Assistance; and WHEREAS, pursuant to federal law The Attorney General of the United States and The United States Department of Justice, Bureau of Justice Statistics, has determined and certified that the county bears more than fifty percent of the prosecution or incarceration costs arising from Part 1 violent crimes; and WHEREAS, the County and the City recognize that it would be in mutual best interest of all parties, as well as, the furtherance of the public interest and advancement of public safety, to cooperate one with the other in the Edward Byrne Memorial Justice Assistance Grant Process, and further, to enter into an agreement to equitably share said grant funds. NOW THEREFORE, the parties hereto enter into the following mutual understanding contained herein: 1. The County and City shall join in the herein described grant process, shall use their best efforts to facilitate said process to include, but not limited to, the submission of appropriate and timely funding resolutions to their respective governing boards, and shall cooperate one with the other. 2. There parties hereto agree to share on a percentage based distribution (50% City and 50% County) any and all funds awarded under the Edward Byrne Memorial Justice Assistance Grant and further each party shall determine their individual funding needs. The above stated percentages shall be adjusted accordingly to reflect the actual cost of the equipment to be acquired. 3. Based on the individual funding needs as determined by the parties and subject to the approval of each parties’ governing board, each party may contribute a proportional share of any matching funds if deemed appropriate. Board of Commissioners - August 20, 2018 ITEM: 16- 2 - 1 Page 2 of 3 4. In the event the actual grant award is less than the original amount requested then the amount awarded to each party shall be proportionately decreased and each parties’ matching fund share be proportionately decreased (i.e., if the overall grant award is reduced by 10% then the amount to the County and/or City would decrease by 10% and the matching funds contributed by either the County and/or the City would be reduced by 10%). 5. The City shall act as lead agency and shall be responsible for the following: submitting the grant application filing all necessary attachments on behalf of both agencies for the requiring application; receive the electronic drawdown; and transfer the shared portion to the County; and handle grant monitoring and close-out. Further, the County shall provide the City with receipts of the designated expenditures in order for the City to submit the appropriate financial and program reports. No administrative fee shall be charged by either party. All funds will be used strictly for law enforcement purposes. 6. The City Manager has designated the City Police Department Grant Manager to submit the application on behalf of both parties and shall provide any additional documents requested by the JAG program office. 7. This agreement shall commence on the ______ day of __________ 2018 and shall remain in effect until completion of the grant award pursuant to the Fiscal Year 2018 Edward Byrne Memorial Justice Assistance Grant. 8. The terms and provisions enumerated herein shall constitute the entire understanding between the parties. This Memorandum of Understanding shall not be modified or otherwise amended except in writing signed by the parties. IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding as of the day and year first above written. NEW HANOVER COUNTY, NORTH CAROLINA _____________________________________________ County Manager ATTEST: _____________________________________________ Clerk to the Board CITY OF WILMINGTON _____________________________________________ City Manager ATTEST: _______________________________________________ City Clerk Board of Commissioners - August 20, 2018 ITEM: 16- 2 - 2 Page 3 of 3 New Hanover County Contract #______________ This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. __________________________________________ County Finance Director Approved as to form: __________________________________________ County Attorney Approved as to form: __________________________________________ City Attorney City Accountant’s Certification This instrument has been pre-audited in the manner required by the Local Budget and Fiscal Control Act this the ______ day of ___________________ 2018. ___________________________________________ City Finance Director Board of Commissioners - August 20, 2018 ITEM: 16- 2 - 3 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 REGULAR DEPARTMENT: Planning PRESENTER(S): Ben Andre a, Current Planning and Zo ning Supervisor (Planning Bo ard Re p: Do nna Girardo t) CONTACT(S): Ben Andrea; Ken Vafier, Planning Manager SUBJECT: P ubl i c Heari ng Rezoni ng Request (Z18-07) – Request by P aramounte Engi neeri ng, Inc. on B ehal f of the P roperty Owner, Eston C. B ri nkl ey, to Rezone Approxi mate l y 18 .1 Ac r e s o f Land Lo cated at the 89 00 B l ock of Stephens Church Road from R-15, Resi denti al Di str i c t, to R-1 0, Resi denti al Di stri ct BRIEF SUMMARY: P aramounte Engineering, Inc ., on behalf of the property o wner, Esto n C. Brinkley, is requesting to rezone 18.1 acres of land located at the 8900 blo ck of Stephens Church Road off of northern Market Street/U S Highway 17, from R-15 to R-10. Because this is a general map amendme nt and not a conditional rezoning, uses that would be allowed on the property are those allo wed by right or by Special Use P ermit in the R-10 district based on the Table of P ermitted Use s in the Zoning Ordinance. As both the R-15 and R-10 districts are residential districts, the uses permitted within them are mostly similar with o nly slight variatio ns. The primary difference between the districts is that the R-1 0 district allows for smaller lo ts and higher density. Under the performance residential standards, the subject property wo uld be permitted a maximum of 45 dwelling units in the current R-15 district, and 60 dwe lling units in the propo sed R-10 district. Traffic impac ts will be analyzed at the time a development is proposed. Any use that e xc e e ds 100 AM or P M peak hour trips will be required to have an approved Traffic Impact Analysis (TIA) prior to development. Even if a TIA is not required, impro vements may be required when any proposed use is reviewed by NCD O T during the drive way permitting process. Based o n the size o f the property and the permitted density, it is not anticipated that a by-right residential development would generate enough traffic to warrant a TIA. A detached single-family dwelling typically generates about one trip during the peak hours. The proposed rezoning would allo w 15 additional dwelling units on the pro pe rty, which would generate approximately 15 additional trips during the peak hours. The 2016 Comprehensive Land Use P lan classifies the subject property as Community M ixed Use. This P lace Type focuses on small-scale, co mpact, mixed use develo pment patterns that serve all modes of travel and act as an attracto r for county residents and visitors. Type s of appropriate uses include offic e , retail, mixed use, recreational, commercial, institutional, and multi-family and single-family residential. The proposed R-10 rezoning is generally CONSISTENT with the Community M ixed Use place type. It provides housing at densities co nsiste nt with what is encouraged in this place type and envisioned to be located near growth nodes. The P lanning Board considered this applicatio n at their J uly 12, 2018 meeting. At the meeting, one member from the public spoke in response to the re quest, citing co ncerns about how development of the subject site may impact stormwater runoff in the area. Board of Commissioners - August 20, 2018 ITEM: 17 The Board recommended approval (6-0) of the application, finding that it is: 1. Consistent with the purposes and intent of the 20 16 Comprehensive P lan be c aus e it provides for infill residential de velopment compatible with the existing pattern of the area and aligns with the density recommendation for the Community Mixe d Use place type. 2. Reasonable and in the public interest because the proposal would establish an R-10 zoning district in an area where public water and sewer is available. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Implement plans for land use, economic developme nt, infrastructure and enviro nmental programs RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends approval and suggests the following mo tion: Motion to appro ve, affirming the P lanning Bo ard’s statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. ATTACHMENTS: Z18-07 Script Z18-07 Staff Summary Z18-07 Neighbor Properties Map Z18-07 Zoning Map Z18-07 FLUM Map Applicant Materials Cover Page Z18-07 Application COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval as presented by staff. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 17 SCRIPT for General Map Amendment Application (Z18-07) Request by Paramounte Engineering, Inc. on behalf of the property owner, Eston C. Brinkley, to rezone approximately 18.1 acres of land located at the 8900 block of Stephens Church Road from R-15, Residential District, to R-10, Residential District. 1. This is a public hearing. We will hear a presentation from staff. Then the applicant and any opponents will each be allowed 15 minutes for their presentation and additional 5 minutes for rebuttal. 2. Conduct Hearing, as follows: a. Staff presentation b. Applicant’ s presentation (up to 15 minutes) c. Opponent’s presentation (up to 15 minutes) d. Applicant’s rebuttal (up to 5 minutes) e. Opponent’s rebuttal (up to 5 minutes) 3. Close the public hearing 4. Board discussion 5. Vote on the application. The motion should include a statement saying how the change is, or is not, consistent with the land use plan and why it is, or is not, reasonable and in the public interest. Staff Suggested Motion: Motion to approve, affirming the Planning Board’s statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. Alternative Motion for Approval/Denial: Motion to [Approve/Deny], as the Board finds that this request for a zoning map amendment of approximately 18.1 acres from the R-15 district to a R-10 district as described is: 1. [Consistent/Not Consistent] with the purposes and intent of the 2016 Comprehensive Plan because [Describe elements of controlling land use plans and how the amendment is or is not consistent]. 2. [Reasonable/Not Reasonable] and in the public interest because [Briefly explain why. Factors may include public health and safety, character of the area and relationship of uses, applicable plans, or balancing benefits and detriments]. Board of Commissioners - August 20, 2018 ITEM: 17- 1 - 1 Z18-07 Staff Summary BOC 8.20.2018 Page 1 of 9 STAFF SUMMARY FOR Z18-07 ZONING MAP AMENDMENT APPLICATION APPLICATION SUMMARY Case Number: Z18-07 Request: Zoning Map amendment to rezone 18.1 acres from R-15 to R-10 Applicant: Property Owner(s): Paramounte Engineering, Inc Eston Brinkley Location: Acreage: 8971 Stephens Church Road 18.1 acres PID(s): Comp Plan Place Type: R02900-001-059-000 Community Mixed Use Existing Land Use: Proposed Land Use: Undeveloped The property would be allowed to be developed in accordance with the R-10 district Current Zoning: Proposed Zoning: R-15 R-10 SURROUNDING AREA LAND USE ZONING North Single-Family Residential R-15 East Single-Family Residential R-15 South Single-Family Residential R-15 West Single-Family Residential, Undeveloped R-15 Board of Commissioners - August 20, 2018 ITEM: 17- 2 - 1 Z18-07 Staff Summary BOC 8.20.2018 Page 2 of 9 ZONING HISTORY July 6, 1971 Initially zoned R-15 (Area 5) COMMUNITY SERVICES Water/Sewer CFPUA water and sewer services are available in the area. Fire Protection New Hanover County Fire Services, New Hanover County Northern Fire District Schools Blair Elementary, Eaton Elementary, Holly Shelter Middle, and Laney High schools Recreation Ogden Park CONSERVATION, HISTORIC, & ARCHAEOLOGICAL RESOURCES Conservation No known conservation resources Historic No known historic resources Archaeological No known archaeological resources ZONING ORDINANCE CONSIDERATIONS  The purpose of the R-10, Residential zoning district is to provide for residential development with access to either public water or sewer services.  Because this is a general map amendment and not a conditional rezoning, uses that would be allowed on the property are those allowed by right or by Special Use Permit in the R- 10 district based on the Table of Permitted Uses in the Zoning Ordinance.  As both the R-15 and R-10 districts are residential districts, the uses permitted within them are mostly similar with only slight variations. The primary difference between the districts Board of Commissioners - August 20, 2018 ITEM: 17- 2 - 2 Z18-07 Staff Summary BOC 8.20.2018 Page 3 of 9 is that the R-10 district allows for smaller lots and higher density as highlighted on the table below: R-15 R-10 Min Lot Size (Conventional) 15,000 sf 10,000 sf Max Density (Performance) 2.5 du/ac 3.3 du/ac Maximum Units based on 18.1 Acres (Performance Residential) 45 60 TRANSPORTATION  Access is provided to the subject property by Stephens Church Road (SR 1351) which connects to Market Street/ US Highway 17.  Traffic impacts will be analyzed at the time a development is proposed. Any use that exceeds 100 AM or PM peak hour trips will be required to have an approved Traffic Impact Analysis (TIA) prior to development. Even if a TIA is not required, improvements may be required when any proposed use is reviewed by NCDOT during the driveway permitting process.  Based on the size of the property and the permitted density, it is not anticipated that a by-right residential development would generate enough traffic to warrant a TIA. A detached single-family dwelling typically generates about one trip during the peak hours.  The proposed rezoning would allow 15 additional dwelling units on the property, which would generate approximately 15 additional trips during the peak hours. Traffic Counts Road Location Volume Capacity V/C LOS Market Street 8200-8300 Block 42,512 57,008 0.75 D Board of Commissioners - August 20, 2018 ITEM: 17- 2 - 3 Z18-07 Staff Summary BOC 8.20.2018 Page 4 of 9 Nearby Planned Transportation Improvements and Traffic Impact Analyses Regional Transportation Plans:  NCDOT Project 44238 o Proposal for roadway improvements at the Market Street/I-140 interchange. Preliminary plans propose to realign the I-140 Market Street exit so that it connects directly into Porters Neck Road, and to widen existing ramps to and from Highway 17. This project is currently unfunded. Nearby Traffic Impact Analyses: Traffic Impact Analyses are completed in accordance with the WMPO and NCDOT standards. Approved analyses will expire if the proposed development is not completed by the build out date established within the TIA. Board of Commissioners - August 20, 2018 ITEM: 17- 2 - 4 Z18-07 Staff Summary BOC 8.20.2018 Page 5 of 9 Proposed Development Land Use/Intensity TIA Status 1. Scotts Hill Apartments  192 apartment dwelling units  Under Draft  2020 Buildout Year The WMPO has approved the scope for the Traffic Impact Analysis for this project and the consulting traffic engineer will use the approved scope to draft the TIA. Nearby Proposed Developments included within the TIA:  New Hanover Regional Medical Center  Scott’s Hill Village  Blake Farm Development Status: Pending application after TIA approval. Proposed Development Land Use/Intensity TIA Status 2. Scotts Hill Charter School  Phase 1 (2016-2017) – 490 students  Phase 2 (2018-2019) – 587 students  Phase 3 (2019-2020) – 664 students  Phase 4 (2020-2021) – 731 students  TIA approved January 11, 2017 The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of:  Extension of the existing northbound left/u-turn lane at US 17 and Sidbury Road  Modification of signal timing at certain traffic lights in the area The following improvements were recommended:  Driveway improvements at the site’s access with Pandion Drive  Installation of a left turn lane into the site  Installation of dual westbound right-turn lanes on Scotts Hill Loop Road at the US 17 intersection Per NCDOT, the improvements required at this time have been installed in accordance with their standards. Nearby Proposed Developments included within the TIA:  Blake Farm  New Hanover Regional Medical Center  Scotts Hill Village Development Status: Building Completed Board of Commissioners - August 20, 2018 ITEM: 17- 2 - 5 Z18-07 Staff Summary BOC 8.20.2018 Page 6 of 9 3. Blake Farm (Pender County)  500 single family units  700 active adult/senior attached units  1,798 active adult/senior detached units  50,000 sq. ft. mini-warehouse  50,000 sq. ft. retail space  2 150-room hotels  TIA approved July 6, 2015  2029 Build Out Year The TIA required improvements be completed at certain intersections in the area. The major improvements consist of: Phase 1:  Restrict site driveway #1 intersection to left-in/right-in/right-out with a 200’ internal protected stem  Installation of a 225’ left-turn lane on northbound US 17  Installation of a 125’ right-turn lane on southbound US 17  Installation of a new signal at US 17 and Sidbury Road  Installation of a 200’ u-turn lane on southbound US 17 at Sidbury Road Phase 2:  Restrict site driveway #2 intersection to left-in/right-in/right-out with a 200’ internal protected stem  Installation of a 150’ left-turn lane on northbound US 17 at site driveway #2  Installation of an additional receiving thru-lane with a minimum storage of 800’  Installation of a 125’ right-turn lane on southbound US 17 at site driveway #2  Installation of dual 250’ left-turn lanes on northbound US 17 at site driveway #1  Add additional right-turn egress lane on site driveway #1  Restripe existing thru lane on Sidbury Road at site driveway #3 to a left/thru lane  Installation of a 50’ right turn lane on westbound Sidbury Road at site driveway #3  Restrict site driveway #2 to two-lane cross section with one ingress lane and one left/right turn egress lane and 100’ internal protected stem The required improvements are pending installation as the project progresses. Nearby Proposed Developments included within the TIA:  None Development Status: Pending Development 4. Scotts Hill Village  226 Single-Family Homes  TIA approved February 4, 2014  2018 Build Out Year Board of Commissioners - August 20, 2018 ITEM: 17- 2 - 6 Z18-07 Staff Summary BOC 8.20.2018 Page 7 of 9 The TIA required improvements be completed at certain intersections in the area. The major improvements consist of:  Installation of an eastbound right turn lane at Scotts Hill Loop Road and the site access Per NCDOT, the improvements required at this time have been installed in accordance with their standards. Nearby Proposed Developments included within the TIA:  Vineyard West  Stevens Point Apartments  Scotts Hill Medical Center Development Status: Under construction, two phases have been platted consisting of 68 lots 5. Scotts Hill Village New Hanover Regional Emergency Facility  64,000 sq. ft. of medical offices  200,000 sq. ft. hospital  TIA Approved April 8, 2014  2018 Full Build Out Year The TIA required improvements be completed at certain intersections in the area. The major improvements consist of:  Installation of a northbound u-turn lane, left-turn crossover lane, and westbound right-turn lanes at the intersection of US 17 and Scotts Hill Medical Drive  Installation of a u-turn lane at on US 17 at Scotts Hill Loop Road Per NCDOT, the improvements required at this time have been installed in accordance with their standards. Additional improvements will be required to be installed when future phases of the development are completed. Nearby Proposed Developments included within the TIA:  Scotts Hill Village  Stevens Point Apartments  Vineyard West Development Status: Partially Completed ENVIRONMENTAL  The property does not contain any Special Flood Hazard Areas or Natural Heritage Areas.  The property contains 1.56 acres of wetlands subject to regulation by the US Army Corps of Engineers.  The property is within the Island Creek (C;Sw) watershed. 2016 COMPREHENSIVE LAND USE PLAN  The New Hanover County Future Land Use Map provides a general representation of the vision for New Hanover County’s future land use, as designated by place types describing the character and function of the different types of development that make up the Board of Commissioners - August 20, 2018 ITEM: 17- 2 - 7 Z18-07 Staff Summary BOC 8.20.2018 Page 8 of 9 community. Specific goals of the comprehensive plan are designated to be promoted in each place type, and other goals may be relevant for particular properties. Future Land Use Map Place Type Community Mixed Use Place Type Description Focuses on small-scale, compact, mixed use development patterns that serve all modes of travel and act as an attractor for county residents and visitors. Types of appropriate uses include office, retail, mixed use, recreational, commercial, institutional, and multi-family and single-family residential. Analysis The subject property is located in an area near the Porters Neck growth node that has been designated as Community Mixed Use. It directly abuts several homes and is almost directly across Market Street from the Scotts Hill medical complex. New development in this place type is intended to incorporate a mix of office, retail, and housing at densities higher than the existing residential development pattern. The densities allowed in the R-10 zoning district are in keeping with those recommended for Community Mixed Use areas and could be an appropriate transition to the development intensity envisioned for this area. Consistency Recommendation The proposed R-10 rezoning is generally CONSISTENT with the Community Mixed Use place type. It provides housing at densities consistent with what is encouraged in this place type and envisioned to be located near growth nodes. Board of Commissioners - August 20, 2018 ITEM: 17- 2 - 8 Z18-07 Staff Summary BOC 8.20.2018 Page 9 of 9 PLANNING BOARD ACTION The Planning Board considered this application at their July 12, 2018 meeting. At the meeting, one member from the public spoke in response to the request, citing concerns about how development of the subject site may impact stormwater runoff in the area. The Board recommended approval (6-0) of the application, finding that it is: 1. Consistent with the purposes and intent of the 2016 Comprehensive Plan because it provides for infill residential development compatible with the existing pattern of the area and aligns with the density recommendation for the Community Mixed Use place type. 2. Reasonable and in the public interest because the proposal would establish an R-10 zoning district in an area where public water and sewer is available. STAFF RECOMMENDATION Staff recommends approval of the application as stated in the Planning Board’s action. Staff concurs with the Planning Board’s statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. Board of Commissioners - August 20, 2018 ITEM: 17- 2 - 9 MARKE T S T S T E P H E N S C H U R C H R D SCOTTS HI L L ME DI C A L D R SALEMC T C R E E K W O O D R D B O O T H B AYCT MARKE T S T R-15 (CZD) O&I B-1 (CUD) B-1 (CUD) B-2 (CUD) O&I (CZD) B-1 ® Z18-07 Parcels within 500 Feet of Case Site Case: Z18-07 Existing Zoning/Use:Proposed UseSite Address: 8700 block Stephens Church Rd R-15/ Undeveloped R-10 1,000 Feet R Physical Address 121 CREEKWOOD RD 8750 SIDBURY RD 8921 STEPHENS CHURCH RD 8923 STEPHENS CHURCH RD 8924 MARKET ST 8929 STEPHENS CHURCH RD 8937 STEPHENS CHURCH RD 8941 STEPHENS CHURCH RD 8951 STEPHENS CHURCH RD 8959 STEPHENS CHURCH RD 8961 MARKET ST 8971 STEPHENS CHURCH RD 8971 STEPHENS CHURCH RD 8973 STEPHENS CHURCH RD 8975 STEPHENS CHURCH RD 8981 STEPHENS CHURCH RD 8985 STEPHENS CHURCH RD 9000 MARKET ST 9001 STEPHENS CHURCH RD 9009 STEPHENS CHURCH RD 9015 STEPHENS CHURCH RD 9021 STEPHENS CHURCH RD 9027 STEPHENS CHURCH RD 9101 MARKET ST 9105 MARKET ST 9111 MARKET ST 9121 MARKET STBoard of Commissioners - August 20, 2018 ITEM: 17- 3 - 1 CUD B-1 CUD B-2 CUD O&I B-1 R-15 CZD O&I MARKE T S T C R E E K W O O D R D B L UFF CT SALEMCT B O OTHBAYCT SCOT T S HIL L M E DI C A L D R S T E P H E N S C H U R C H R D ® Z18-07 Parcels within 500 Feet of Case Site Case: Z18-07 Existing Zoning/Use:Proposed UseSite Address: 8700 block Stephens Church Rd R-15/ Undeveloped R-10 Zoning Districts SHOD A-IAR B-1B-2 EDZDI-1 I-2 O&I PDR-10 R-15 R-20 R-20SR-7 RA RFMU SC Incorporated Areas Indicates Conditional Use District (CUD)Indicates Conditional Zoning District (CZD)See Section 55.1 of the Zoning OrdinanceCOD Sewer Collector Water Distribution Main 1,000 Feet R Board of Commissioners - August 20, 2018 ITEM: 17- 4 - 1 MARKE T S T C R E E K W O O D R D B L U F F C T SALEM CT BOO T H B A Y C T S C O T T S H I L L M E D I C A L D R STEP H E N S C H U R C H R D ® Z18-07 Place Types Commerce Zone Employment Center General Residential Urban Mixed Use Community Mixed Use Rural Residential Conservation Case: Z18-07 Existing Zoning/Use:Proposed UseSite Address: 8700 block Stephens Church Rd R-15/ Undeveloped R-10 1,000 Feet R Board of Commissioners - August 20, 2018 ITEM: 17- 5 - 1 APPLICANT MATERIALS Board of Commissioners - August 20, 2018 ITEM: 17- 6 - 1 Board of Commissioners - August 20, 2018 ITEM: 17- 7 - 1 Board of Commissioners - August 20, 2018 ITEM: 17- 7 - 2 Board of Commissioners - August 20, 2018 ITEM: 17- 7 - 3 Board of Commissioners - August 20, 2018 ITEM: 17- 7 - 4 Board of Commissioners - August 20, 2018 ITEM: 17- 7 - 5 Board of Commissioners - August 20, 2018 ITEM: 17- 7 - 6 Board of Commissioners - August 20, 2018 ITEM: 17- 7 - 7 Board of Commissioners - August 20, 2018 ITEM: 17- 7 - 8 Board of Commissioners - August 20, 2018 ITEM: 17- 7 - 9 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 REGULAR DEPARTMENT: Planning PRESENTER(S): Brad Schule r, Current P lanner (P lanning Board Rep: Donna Girardot) CONTACT(S): Brad Schule r; Ben Andrea, Current P lanning & Zoning Supervisor; Ken Vafier, P lanning Manager; and Wayne Clark, Planning & Land Use Director SUBJECT: P ubl i c Heari ng Rezoni ng Request (Z1 8-0 9) - Request by Desi gn Sol uti ons o n B ehal f of the P r operty Owner, F red A. and Do ri s H. Whi tman, to Rezone Approxi matel y 16 .8 Acres of Land Located i n the 50 0 B l ock of B ounti ful Lane from R-2 0, Resi denti al Di stri ct, to (C ZD) R-1 0, Condi ti onal Resi denti al Di stri ct, i n Order to Construct a Performance Resi denti al De ve l opme nt BRIEF SUMMARY: Design Solutions, on behalf of the property o wners, Fred A. & Doris H. W hitman, is requesting to rezone approximately 16.8 acres o f land located in the 5 00 blo ck of Bo untiful Lane from R-20 to (C ZD) R-10 in order to construct a performance residential development c onsisting of 5 5 townhome units. A performance re sidential development provides flexibility in the design of subdivisio ns by not requiring a minimum lot size and by allowing for multiple ho using types. However, these types of developments are subject to a maximum density requirement. P erformance deve lo pments within the propo sed R-1 0 district are permitted a maximum density of 3.3 dwelling units per acre, whic h equates to a maximum of 55 dwelling units o n the subject property. As currently zoned, R-20, the property would be allowed up to 32 dwelling units under the performance residential standards (1.9 du/ac ). By not requiring a minimum lot size, performance developments allow flexibility fo r additio nal land to be utilized for o pe n space and stormwater purpo ses. The proposed development will cluste r the 55 townhome units on the eastern portion o f the property whic h allows the project to provide 1 0.6 acres o f recreation space (63% of the subject property). Only 1.65 acres o f re c re atio n spac e (10 % of the property) is required. The applicant has provided trip generation estimates for the proposed deve lo pment. The proposal is not expected to generate more than 1 00 peak hour trips and the re fore, according to Section 61.4 o f the Zoning Ordinance, a Traffic Impact Analysis was no t required to be completed. Traffic impacts will be reviewed by NCDOT through the driveway permitting process. The 2 01 6 Co mprehensive Land Use P lan c lassifies the subject property as General Residential. This P lace Type promotes lo wer-density ho using and associated civic and c ommercial se rvic e s. Typically, housing is single-family or duplexes. Commercial uses should be limited to strategically located offic e and retail spaces, while recreation and school facilities are enco uraged througho ut. The pro posed conditional R-1 0 rezoning is generally CONSISTENT with the Comprehensive P lan because it provides re side ntial development compatible with the adjacent neighborhoods, is with the density range recommended for General Residential, and pro tects the site’s environmental resources by clustering structures and infrastructure. The P lanning Board considered this application at their J uly 12, 20 18 meeting. The Bo ard discussed the Board of Commissioners - August 20, 2018 ITEM: 18 design o f the project, including stormwater, housing type, and the preservation of o pen space. One person spoke in o pposition of the application, citing concerns regarding tree removal, traffic, and drainage. Another resident had questions regarding the required bufferyard. The P lanning Board recommended approval (6-0) finding that the applic atio n is: 1. Consistent with the purposes and intent o f the 2016 Comprehensive P lan because it provides for infill residential deve lo pment that is compatible with the existing pattern of the area, while protecting environmental resources by clustering structures and infrastructure. 2. Reasonable and in the public interest because the pro ject will provide increased amounts of open space which promotes the protection of the natural enviro nment and wildlife habitats. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Implement plans for land use, economic developme nt, infrastructure and enviro nmental programs RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends appro val of the applic atio n as stated in the P lanning Board's action. Staff concurs with the P lanning Board's stateme nts that the application is consistent with the Co mprehensive P lan and is reasonable and in the public interest. Staff suggested motion: Motion to approve, affirming the P lanning Bo ard's statements that the application is co nsistent with the Comprehensive Plan and is reasonable and in the public interest. Alternative Mo tio n fo r Appro val/Denial: Motion to [Appro ve/Deny], as the Board finds that this re que st for a zoning map amendme nt of approximately 16.8 acres from the R-20 district, to a Co nditio nal R-1 0 district, as described is: 1. [Consistent/Not Co nsiste nt] with the purpo ses and intent o f the 20 16 Comprehensive P lan because [Describe elements of controlling land use plans and ho w the ame ndment is or is no t co nsistent]. 2. [Reasonable/Not Reasonable] and in the public interest because [Briefly explain why. Factors may include public health and safety, character of the area and relationship of uses, applic able plans, or balancing benefits and detriments]. Conditions: [List any agreed upon conditions] ATTACHMENTS: Z18-09 Script Z18-09 Staff Summary BOC Z18-09 Neighboring Properties Z18-09 Zoning Map Z18-09 Future Land Use Map Board of Commissioners - August 20, 2018 ITEM: 18 Applicant Materials Cover PageZ18-09 Application Proposed Site Plan Cover Page Z18-09 Proposed Site Plan COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval as presented by staff. COMMISSIONERS' ACTIONS: Approved 5-0 with 2 conditions, one story buildings, 2 be droo m limit. Board of Commissioners - August 20, 2018 ITEM: 18 SCRIPT for Conditional Zoning District Application (Z18-09) Request by Design Solutions on behalf of the property owner, Fred A. and Doris H. Whitman, to rezone approximately 16.8 acres of land located at the 500 block of Bountiful Lane from R-20, Residential District, to (CZD) R-10, Conditional Residential District, in order to construct a performance residential development. 1. This is a public hearing. We will hear a presentation from staff. Then the applicant and any opponents will each be allowed 15 minutes for their presentation and additional 5 minutes for rebuttal. 2. Conduct Hearing, as follows: a. Staff presentation b. Applicant’ s presentation (up to 15 minutes) c. Opponent’s presentation (up to 15 minutes) d. Applicant’s rebuttal (up to 5 minutes) e. Opponent’s rebuttal (up to 5 minutes) 3. Close the public hearing 4. Board discussion 5. Vote on the application. The motion should include a statement saying how the change is, or is not, consistent with the land use plan and why it is, or is not, reasonable and in the public interest. Staff Suggested Motion: Motion to approve, affirming the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. Alternative Motion for Approval/Denial: Motion to [Approve/Deny], as the Board finds that this request for a zoning map amendment of approximately 16.8 acres from the R-20 district, to a Conditional R-10 district, as described is: 1. [Consistent/Not Consistent] with the purposes and intent of the 2016 Comprehensive Plan because [Describe elements of controlling land use plans and how the amendment is or is not consistent]. 2. [Reasonable/Not Reasonable] and in the public interest because [Briefly explain why. Factors may include public health and safety, character of the area and relations hip of uses, applicable plans, or balancing benefits and detriments]. Conditions: [List any agreed upon conditions] Board of Commissioners - August 20, 2018 ITEM: 18- 1 - 1 Z18-09 Staff Summary BOC 8.20.2018 Page 1 of 7 STAFF SUMMARY FOR Z18-09 CONDITIONAL ZONING DISTRICT APPLICATION APPLICATION SUMMARY Case Number: Z18-09 Request: Conditional R-10 Zoning District in order to develop a performance residential development Applicant: Property Owner(s): Cindee Wolf of Design Solutions Fred A. & Doris H. Whitman Location: Acreage: 500 Block of Bountiful Lane 16.76 acres PID(s): Comp Plan Place Type: R03300-001-037-000 General Residential Existing Land Use: Proposed Land Use: Single-family dwellings Performance residential subdivision Current Zoning: Proposed Zoning: R-20 (CZD) R-10 SURROUNDING AREA LAND USE ZONING North Single-Family Residential R-20, R-15 East Single-Family Residential R-20, R-15 South Single-Family Residential R-20 West Single-Family Residential, Undeveloped R-20 Board of Commissioners - August 20, 2018 ITEM: 18- 2 - 1 Z18-09 Staff Summary BOC 8.20.2018 Page 2 of 7 ZONING HISTORY July 1, 1974 Initially zoned R-20 (Area 10A) COMMUNITY SERVICES Water/Sewer Water and sewer service is available through CFPUA. Fire Protection New Hanover County Fire Services, New Hanover County Northern Fire District, New Hanover County Station Wrightsboro Schools Wightsboro Elementary, Eaton Elementary, Holly Shelter Middle, and New Hanover High schools Recreation Optimist Park CONSERVATION, HISTORIC, & ARCHAEOLOGICAL RESOURCES Conservation The Conservation Overlay District indicates that swamp forest may exist on the western portion of the property, outside of the areas of disturbance for the proposed development Historic No known historic resources Archaeological No known archaeological resources PROPOSED SITE PLAN  This application proposes to construct a performance residential development consisting of 55 townhome units. A performance residential development provides flexibility in the design of subdivisions by not requiring a minimum lot size and by allowing for multiple housing types. However, these types of developments are subject to a maximum density requirement. Performance developments within the proposed R-10 district are permitted a maximum density of 3.3 dwelling units per acre, which equates to a maximum of 55 dwelling units on the subject property. Board of Commissioners - August 20, 2018 ITEM: 18- 2 - 2 Z18-09 Staff Summary BOC 8.20.2018 Page 3 of 7  As currently zoned, R-20, the property would be allowed up to 32 dwelling units under the performance residential standards (1.9 du/ac).  By not requiring a minimum lot size, performance developments allow flexibility for additional land to be utilized for open space and stormwater purposes. Although the proposal is a notable increase in the number of allowable dwelling units, it will cluster the townhomes on the eastern portion of the property which allows the project to provide 10.6 acres of recreation space (63% of the subject property). Only 1.65 acres of recreation space (10% of the property) is required.  The applicant intends to preserve the trees within most of the provided recreation space which will provide buffering to the adjacent residences. In addition, a 20-foot buffer is required along all property lines abutting detached single-family homes. TRANSPORTATION  Access is provided to the subject property by Bountiful Lane (SR 2600) which connects to Castle Hayne Road (NC 133) by way of Oakley Road (SR 1329).  The proposed subdivision must obtain a driveway permit from NCDOT. Trip Generation LAND USE (ITE Code) INTENSITY AM PEAK PM PEAK Residential Townhome (230) 55 dwelling units 24 29 Board of Commissioners - August 20, 2018 ITEM: 18- 2 - 3 Z18-09 Staff Summary BOC 8.20.2018 Page 4 of 7 Traffic Counts - 2018 Road Location Volume Capacity V/C Castle Hayne Road 1,000 feet south of Rockhill Road 13,526 12,520 1.08 Oakley Road West of Castle Hayne Road 4,088 9,500* 0.45 Rockhill Road West of Castle Hayne Road 2,267 9,500* 0.24 *Approximation based on NCDOT’s Develop Roadway Capacities Manual. Nearby Planned Transportation Improvements and Traffic Impact Analyses Board of Commissioners - August 20, 2018 ITEM: 18- 2 - 4 Z18-09 Staff Summary BOC 8.20.2018 Page 5 of 7 Regional Transportation Plans: One project is included in State Transportation Improvement Program that will improve the portion of Castle Hayne Road adjacent to the subject property:  STIP Project U-5863 o Widening of Castle Hayne Road to multi-lanes from I-140 to Division Drive. Right-of- way acquisition is expected to begin in 2021 and construction is expected to begin in 2023.  Oakley Road and Castle Hayne Road o NCDOT will install a traffic signal at the intersection of Oakley Road and Castle Hayne Road. The project is expected to be completed within one year. Nearby Traffic Impact Analyses: Traffic Impact Analyses are completed in accordance with the WMPO and NCDOT standards. Approved analyses will expire if the proposed development is not completed by the build out date established within the TIA. Listed below are projects within a one-mile radius from the subject site that are currently drafting a TIA or have completed a TIA within the last five years. Proposed Development Land Use/Intensity TIA Status 1. Riverside  165 single-family dwellings  72 apartment units  Approved August 13, 2015  2019 Build Out Year The TIA required improvements be completed at the intersection of N. Kerr Avenue and Castle Hayne Road. The major improvements consisted of:  Installation of an eastbound right turn lane  Extension of the existing eastbound left turn lane Nearby Proposed Developments included within the TIA:  River Bluffs  Trasco Distribution Center Development Status: Subdivision Infrastructure Under Construction ENVIRONMENTAL  The property does not contain any Special Flood Hazard Areas or Natural Heritage Areas.  The applicant has found no evidence of regulated wetlands within area of the property to be developed.  The property is within the Ness Creek (C;Sw) watershed.  Per the Classification of Soils in New Hanover County for Septic Tank Suitability, soils on the property consist of Class I (suitable/slight limitation), Class II (moderate limitation) and Class IV (unsuitable) soils. Board of Commissioners - August 20, 2018 ITEM: 18- 2 - 5 Z18-09 Staff Summary BOC 8.20.2018 Page 6 of 7 2016 COMPREHENSIVE LAND USE PLAN  The New Hanover County Future Land Use Map provides a general representation of the vision for New Hanover County’s future land use, as designated by place types describing the character and function of the different types of development that make up the community. Specific goals of the comprehensive plan are designated to be promoted in each place type, and other goals may be relevant for particular properties. Future Land Use Map Place Type General Residential Place Type Description Focuses on lower-density housing and associated civic and commercial services. Typically, housing is single-family or duplexes. Commercial uses should be limited to strategically located office and retail spaces, while recreation and school facilities are encouraged throughout. Analysis The intent of the General Residential place type is to preserve existing residential neighborhoods and provide opportunities for compatible lower density residential development and supportive commercial, civic, and recreational development. The proposed R-10 development would allow for the conservation of environmentally sensitive land, while providing residential development at a density consistent with the recommended range of this place type and compatible with adjacent residential neighborhoods. Consistency Recommendation The proposed conditional R-10 rezoning is generally CONSISTENT with this place type because it provides residential development that is compatible with the density of adjacent neighborhoods, is in line within the density recommendations for General Residential, and protects the site’s environmental resources by clustering structures and infrastructure. Board of Commissioners - August 20, 2018 ITEM: 18- 2 - 6 Z18-09 Staff Summary BOC 8.20.2018 Page 7 of 7 PLANNING BOARD ACTION The Planning Board considered this application at their July 12, 2018 meeting. The Board discussed the design of the project, including stormwater, housing type, and the preservation of open space. One person spoke in opposition of the application, citing concerns regarding tree removal, traffic, and drainage. Another resident had questions regarding the required bufferyard. The Planning Board recommended approval (6-0) finding that the application is: 1. Consistent with the purposes and intent of the 2016 Comprehensive Plan because it provides for infill residential development that is compatible to the existing pattern of the area, while protecting environmental resources by clustering structures and infrastructure. 2. Reasonable and in the public interest because the project will provide increased amounts of open space which promotes the protection of the natural environment and wildlife habitats. STAFF RECOMMENDATION Staff recommends approval of the application as stated in the Planning Board's action. Staff concurs with the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. Board of Commissioners - August 20, 2018 ITEM: 18- 2 - 7 BOUNTIFUL LN OA K L E Y R D VEL V A D R HARVEST RD OAK L E Y C I R MEM O R Y L N TH A T C H C T RU S T I C L N BER R Y S T REMINISCERD COT T O N W O O D L N ERV I N S P L A C E D R SUNBEAMCT TIN G A C T OLD B A R N C T C RIBBCT GOOSE PONDCT HOUSTON CT OAK L E Y C I R R-20 R-15 R-10 ® Z18-09 Case: Z18-09 Existing Zoning/Use:Proposed Zoning/UseSite Address: 500 block Bountiful Lane R-20/ Single-Family Dwelling (CZD) R-10/ Performance Residential 1,000 Feet R Physical Address Physical Address2013 OAKLEY RD 3001 OAKLEY CIR2014 OAKLEY RD 3003 MEMORY LN2015 OAKLEY RD 3003 OAKLEY CIR2017 OAKLEY RD 3004 OLD BARN CT2023 OAKLEY RD 3004 THATCH CT2025 OAKLEY RD 3005 OLD BARN CT2026 OAKLEY RD 3006 THATCH CT2027 OAKLEY RD 3007 MEMORY LN2031 OAKLEY RD 3007 OAKLEY CIR2033 OAKLEY RD 3007 OAKLEY CIR2100 OAKLEY RD 3008 MEMORY LN2101 OAKLEY RD 3008 OAKLEY CIR2104 OAKLEY RD 3008 OLD BARN CT2107 OAKLEY RD 3008 THATCH CT2108 OAKLEY RD 3009 OLD BARN CT2111 OAKLEY RD 3010 OAKLEY CIR2113 OAKLEY RD 3013 OAKLEY CIR2117 OAKLEY RD 3137 OAKLEY CIR2121 OAKLEY RD 324 BOUNTIFUL LN2126 OAKLEY RD 400 BOUNTIFUL LN2129 OAKLEY RD 401 BOUNTIFUL LN2133 OAKLEY RD 404 BOUNTIFUL LN2202 OAKLEY RD 405 BOUNTIFUL LN2205 OAKLEY RD 407 BOUNTIFUL LN2206 OAKLEY RD 408 BOUNTIFUL LN2209 OAKLEY RD 409 BOUNTIFUL LN2906 THATCH CT 411 BOUNTIFUL LN2912 THATCH CT 413 BOUNTIFUL LN2915 THATCH CT 416 BOUNTIFUL LN2918 THATCH CT 417 BOUNTIFUL LN2921 THATCH CT 420 BOUNTIFUL LN2923 THATCH CT 421 BOUNTIFUL LN2925 THATCH CT 500 BOUNTIFUL LN2929 THATCH CT 501 BOUNTIFUL LN3000 OAKLEY CIR561 BOUNTIFUL LN Z18-09 Board of Commissioners - August 20, 2018 ITEM: 18- 3 - 1 R-15 R-20 OAKL E Y R D REM I N I S C E R D CO T T O N W O O D L N MEM O R Y L N CRI B B C T TIN G A C T THA T C H C T BOUNTIFUL LN OLD B A R N C T GOOSE PO N D C T SUN BEAM CT ERV I N S P L A C E D R BER R Y S T HARVES T R D RU S T I C L N OAK L E Y C I R VEL V A D R ® Z18-09 Case: Z18-09 Existing Zoning/Use:Proposed Zoning/UseSite Address: 500 block Bountiful Lane R-20/ Single-Family Dwelling (CZD) R-10/ Performance Residential Zoning Districts SHOD A-IAR B-1B-2 EDZDI-1 I-2 O&I PDR-10 R-15 R-20 R-20SR-7 RA RFMU SC Incorporated Areas Indicates Conditional Use District (CUD)Indicates Conditional Zoning District (CZD)See Section 55.1 of the Zoning OrdinanceCOD Sewer Collector Water Distribution Main 1,000 Feet R Board of Commissioners - August 20, 2018 ITEM: 18- 4 - 1 CO T T O N W O O D L N REM I N I S C E R D OAKLEY RD MEM O R Y L N CRIB B C T TIN G A C T THA T C H C T HOUSTON CT BOUNTIFUL LN OLD B A R N C T GOOSE PO N D C T SUN BEAM CT ERV I N S P L A C E D R HARVEST RD RU S T I C L N OAK L E Y C I R VEL V A D R ® Z18-09 Place Types Commerce Zone Employment Center General Residential Urban Mixed Use Community Mixed Use Rural Residential Conservation Case: Z18-09 Existing Zoning/Use:Proposed Zoning/UseSite Address: 500 block Bountiful Lane R-20/ Single-Family Dwelling (CZD) R-10/ Performance Residential 1,000 Feet R Board of Commissioners - August 20, 2018 ITEM: 18- 5 - 1 APPLICANT MATERIALS Board of Commissioners - August 20, 2018 ITEM: 18- 6 - 1 Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 1 Page 4 of 7 Conditional Zoning District Application – Updated 5/2017 Proposed Zoning, Use(s), & Narrative Proposed Conditional Zoning District: ______________________ Total Acreage of Proposed District: __________ Only uses allowed by right in the corresponding General Use District are eligible for consideration within a Conditional Zoning District. Please list the uses that will be allowed within the proposed Conditional Zoning District, the purpose of the district, and a project narrative (please provide additional pages if needed). ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ Proposed Condition(s) Within a Conditional Zoning District, additional conditions and requirements which represent greater restrictions on the development and use of the property than the corresponding General Use District regulations may be added. These conditions may assist in mitigating the impacts the proposed development may have on the surrounding community. Please list any conditions proposed to be placed on the Conditional Zoning District below. Staff, the Planning Board, and Board of Commissioners may propose additional conditions during the review process. ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ (CZD)R-10 16.76 AC. ThepurposeoftheR-10districtistoencouragemediumdensitydevelopmentwhereadequateservicesare alreadyavailable.Attachedhousingispermittedintheresidentialdistrictsbyperformancedevelopment standards.Clusteringofthehousingunitspreservesmorelandareaforopenspace.Thetownhomestyleof developmentaddsanalternativehousingoptioninthisareaoftheCountythathashistoricallybeenlimitedto single-familyhomesonlargerlots. Referencethesiteplanforprojectlayout.Theproposedlayoutclusterstheunitstominimizethelimitsof disturbanceandclearingofexistingvegetation-therebyaddingnaturalbuffering.Asidewalksystemruns throughouttheprojectforsafepedestriancirculation.Alllandscapingrequirementsforanattachedhousingproject wouldbeappliedtoaddshading,visualinterestandaestheticquality. Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 2 Page 5 of 7 Conditional Zoning District Application – Updated 5/2017 Traffic Impact Please provide the estimated number of trips generated for the proposed use(s) based off the most recent version of the Institute of Transportation Engineers (ITE) Trip Generation Manual. A Traffic Impact Analysis (TIA) must be completed for all proposed developments that generate more than 100 peak hour trips, and the TIA must be included with this application. ITE Land Use: _________________________________________________________________________________ Trip Generation Use and Variable (gross floor area, dwelling units, etc.): __________________________________ AM Peak Hour Trips: ___________________________ PM Peak Hour Trips: ______________________________ CONSIDERATION OF A CONDITIONAL ZONING DISTRICT The Conditional Zoning District procedure is established to address situations where a particular land use would be consistent with the New Hanover County Land Use Plan and the Zoning Ordinance objective and where only a specific use or uses is proposed. The procedure is intended primarily for use with transitions between zoning districts of very dissimilar character where a particular use or uses, with restrictive conditions to safeguard adjacent land uses, can create a more orderly transition benefiting all affected parties and the community-at-large. The applicant must explain, with reference to attached plans (where applicable), how the proposed Conditional Use Zoning District meets the following criteria. 1. How would the requested change be consistent with the County’s policies for growth and development? (For example: the Comprehensive Plan and applicable small area plans) _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ 2. How would the requested Conditional Zoning District be consistent with the property’s classification on the Future Land Use Map located within the Comprehensive Plan? _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ 3. What significant neighborhood changes have occurred to make the original zoning inappropriate, or how is the land involved unsuitable for the uses permitted under the existing zoning? _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ 230-RESIDENTIALCONDO /TOWNHOME PERUNIT @ 54UNITS 2428 Thepoliciesforgrowthanddevelopmentencouragesafeandaffordablehousingtobeavailabletoevery citizen.SustainabilityoftheCountydependsonsensiblein-fillandmaximizinguseoflandsalready accessibletourbanservices.Increaseddensityofdevelopmentnotonlyaddstothetaxbase,butmakes betteruseoftheexistinginfrastructure. Rezoningthispropertyformoderatedensityprovidesalternativehousingopportunitiesinanareathat alreadyhaspublicservicesavailabletoit.Clusteringbyperformancestandardsallowsforconservationof moreenvironmentallysensitiveland. TheconstructionoftheI-140by-passwithaninterchangeatCastleHayneRoadhasmadethisareaofthe Countymoreattractiveforhousingopportunitiesbecauseoftheincreasedeaseofcommutingfromhometo jobsandservices.TheareaofthesubjectsitehasamixtureofR-20,R-15andR-10districts.Adding modestincreaseofdensityfornewdevelopmentisnotuncommon. Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 3 Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 4 Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 5 Legal Description for Conditional Zoning District 561 Bountiful Lane This description being suitable for municipal zone line only, being drawn from record only and neither the result of a complete and accurate survey of the premises nor a thorough title examination and being a composite of that parcel and excepted parcels as cited in Deed Book 4448, Page 739 of the New Hanover County Registry (said exceptions cited as lands in Deed Book 1553, Page 752 and Deed Book 1611, Page 1500 of the same registry). The resulting composite area is more particularly described as follows: BEGINNING at a point on the Southern line of Oakley Avenue, said point being located North 84 degrees 57 minutes 15 seconds West 705.2 feet and South 00 degrees 53 minutes West 27.0 feet (the point of intersection of two ditches as cited in Deed Book 4448, Page 739) and South 00 degrees 53 minutes West 18.12 feet from an old stone marked "DLG", located in the intersection of Oakley Road, Oakley Circle West and Oakley Avenue and running thence from said beginning point with the Southern line of Oakley Avenue, South 84 degrees 57 minutes 15 seconds East 464.3 feet to a point; running thence south 35 degrees 38 minutes 45 seconds West 474.72 feet to an iron pipe; running thence North 82 degrees 19 minutes 15 seconds West 374.4 feet to an iron pipe; running thence South 07 degrees 55 minutes 45 seconds West 426.01 feet to an iron pipe in the Northern line of Lela Mae Sharpe tract; running thence with the Northern line of the Sharpe tract, North 85 degrees 35 minutes 45 seconds West 785.92 feet to an iron pipe, a corner of the C.L. Blanton tract; running thence with the Northern line of the Blanton tract, North 85 degrees 35 minutes 45 seconds West 235.17 feet to an iron pipe, a corner of the Axler land; running thence with the Axler line the following courses and distances thru the swamp, North 24 degrees 46 minutes 30 seconds West 180.0 feet to an old pipe; thence North 84 degrees 08 minutes 15 seconds East 282.43 feet to an iron pipe; running thence North 47 degrees 58 minutes 45 seconds East 130.0 feet to an iron pipe; running thence North 83 degrees 38 minutes 45 seconds East 192.0 feet to an iron pipe; running thence North 83 degrees 21 minutes 45 seconds East 42.0 feet and North 26 degrees 41 minutes 45 seconds East 96.0 feet to a point in the mouth of a ditch; running thence up and with the run of said ditch, North 01 degrees 41 minutes 15 seconds East 75.0 feet, North 10 degrees 21 minutes 15 seconds West 60.0 feet, North 27 degrees 05 minutes 45 seconds West 80.0 feet and North 15 degrees 29 minutes 45 seconds West 42.28 feet to a point in the Southern line of a 20 foot easement. Running thence with the Southern line of said 20 foot easement, North 82 degrees 01 minutes 15 seconds East 655.76 feet to a point in the Southern line of Oakley Avenue, thence with Southern line of Oakley Avenue South 84 degrees 57 minutes 15 seconds East 91.52 feet to a point in the Western end of Oakley Avenue, the point of beginning, and containing 16.76 acres more or less. Said tract being subject to easements and servitudes of record. Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 6 REPORT OF COMMUNITY MEETING REQUIRED BY NEW HANOVER COUNTY ZONING ORIDINANCE FOR CONDITIONAL DISTRICT REZONINGS Project Name: Bountiful Village Townhomes Proposed Zoning: R-20 to (CZD) R-10 The undersigned hereby certifies that written notice of a community meeting on the above zoning application was given to the adjacent property owners set forth on the attached list by first class mail, and provided to the Planning Department for notice of the Sunshine List on May 11, 2018 . A copy of the written notice is also attached. The meeting was held at the following time and place: Wednesday, May 23, 2018; 6:00 p.m.; Wrightsboro Fire Station #11, 3515 N. Kerr Avenue. The persons in attendance at the meeting were: Reference attached sign-in Lists The following issues were discussed at the meeting: A presentation was given on the tract status, the purpose of the conditional rezoning request and on the performance residential development method. A question and answer period followed. Primary concerns were voiced over the density and capacity of Oakley Road to handle more traffic. There was interest on size and quality of the proposed homes to be built, buffering views and limits of clearing & disturbance. Drainage patterns were discussed, along with current stormwater management requirements. As a result of the meeting, the following changes were made to the rezoning petition: The developer committed to preserving existing vegetation by only clearing the necessary limits of disturbance for the clustered building pads, parking areas and stormwater pond. Date: June 11, 2018 Applicant: Design Solutions By: Cindee Wolf Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 7 Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 8 Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 9 Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 10 Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 11 1 cw o l f @ l o b o d e m a r . b i z Fr o m : av e r y c h @ e c . r r . c o m Se n t : We d n e s d a y , M a y 2 3 , 2 0 1 8 1 1 : 2 5 A M To : cw o l f @ l o b o d e m a r . b i z Su b j e c t : Bo u n t i f u l V i l l a g e Hi , U n f o r t u n a t e l y , I h a v e a d i n n e r m e e t i n g t h i s e v e n i n g a n d w i l l n o t b e a b l e t o e x p r e s s m y c o n c e rn s a t t h e W r i g h t s b o r o F i r e S t at i o n t o n i g h t . A ‐A l o n g w i t h m o s t o f m y n e i g h b o r s w e a r e e x t r e m e l y u p s e t w i t h t h e r a p i d l y d i s a p p e a r i n g w o o d l a n d ar e a s a r o u n d W r i g h t s b o r o . I h o p e this development will not in v o l v e c l e a r c u t t i n g . W e h a v e t oo o f t e n o b s e r v e d w h a t h a p p e n e s t o w i l d l i f e w i t h t o t a l d e s t r u c t i o n o f t h e i r h a b i t a t s ‐ n o t t o m e nt i o n a n y o n e ' s e f f o r t s t o h a v e fl o w e r b e d s a n d g a r d e n s i n t h e i r y a r d s ! H a s a n e n v i r o n m e n t a l i m pa c t s t u d y b e e n d o n e ? I f s o , h o w m a y I o b t a i n a c o p y ? D o e s t h i s developer plan to save trees an d g r e e n s p a c e ? H o w m u c h ? ‐A n o t h e r c o n c e r n i s t h e i n c r e a s e d t r a f f i c t h i s d e v e l o p m e n t w i l l c a u s e . T h e d e v e l o p e r o n R o c k h i l l R d . p r o j e c t h a s a l r e a d y c u t a r o a d t h r u t o O a k l e y C i r c l e w h i c h wi l l a d d t o t h e t r a f f i c v o l u m e a l r ea d y . I d o n ' t t h i n k O a k l e y R d . w a s e v e r i n t e n d e d f o r h e a v y t ra f f i c . H a s a t r a f f i c i m p a c t s t u dy b e e n d o n e ? I f s o , h o w m a y I o b t a i n a co p y . ‐A r e t h e r e a n y w e t l a n d s o n t h i s pr o p e r t y ? W h a t s t e p s w i l l b e t a ke n t o p r o t e c t t h e m ? ‐A l l t h i s r a p i d d e v e l o p m e n t i n Wr i g h t s b o r o , i n c l u d i n g t h i s p r o j ec t a r e a d d i n g t o t h e sc h o o l o v e r c r o w d i n g i s s u e . I s t h i s d e v e l o pe r w i l l i n g t o d o n a t e l a n d o r m o b l i e cl a s s r o o m s t o h e l p o u r a r e a s c h o o l s ? ‐M u c h o f t h e l a n d i s l o w a n d s o m e n e i g h b o r s h a v e f l o o d i n g e v e n af t e r a h e a v y r a i n . I ' m c o n c e r n e d p a v i n g , b u i l d i n g , t a k i n g o u t mo r e t r e e s w i l l o n l y i n c r e a s e t h i s pr o b l e m . W i l l t h i s c o n c e r n b e a d d r e s s e d ? T h a n k y o u f o r t h e o p p o r t u n i t y t o e x p r e s s m y i s s u e s . R e a l i z i ng t h a t t h i s a r e a o f N e w H a n o v e r C o . i s t h e l a s t a r e a w i t h l a n d t r a c t s o f a n y s i z e , I s t i l l d o n ' t t h i n k w e sh o u l d b e b u l l d o z e d u n t i l o u r q u a l i t y o f l i f e i s r u i n e d ! R i v e r Bl u f f s i s a l o v e l y d e v l o p m e n t w i th p a t h s , g r e e n s p a c e a n d T R E E S of a n o r m a l s i z e . I h o p e t h i s p r o j e c t ca n b e m o d i f i e d a n d t a s t e f u l l y d o n e , t o o . I t w o n ' t j u s t e f f e c t th o s e w i t h i n 5 0 0 f e e t , i t e f f e ct s t h e e n t i r e c o m m u n i t y . C y n t h i a A v e r y , 2 31 7 O a k l e y R d . Bo a r d o f C o m m i s s i o n e r s - A u g u s t 2 0 , 2 0 1 8 IT E M : 1 8 - 7 - 1 2 Bo a r d o f C o m m i s s i o n e r s - A u g u s t 2 0 , 2 0 1 8 IT E M : 1 8 - 7 - 1 3 OWNER NAMEMAILING ADDRESS CITY / STATE/ ZIPSITUS ADDRESS 3008 THATCH LTD PTNRSHP 2840 S COLLEGE RD #319 WILMINGTON, NC 28412 3008 THATCH CT CASTLE HAYNE AKERS EVERETT CARLTON WANDA G 2031 OAKLEY RD CASTLE HAYNE, NC 28429 2027 OAKLEY RD CASTLE HAYNE AKERS EVERETT CARLTON WANDA GAIL 2406 BLOOMSBURY CT WILMINGTON, NC 28411 2031 OAKLEY RD CASTLE HAYNE APPLE VALLEY INC 2708 SHANDY LN WILMINGTON, NC 28409 501 BOUNTIFUL LN CASTLE HAYNE BAREFOOT A B HRS 2101 OAKLEY RD CASTLE HAYNE, NC 28429 2101 OAKLEY RD CASTLE HAYNE BLACKBURN LISA A 3010 OAKLEY CIR CASTLE HAYNE, NC 28429 3010 OAKLEY CIR CASTLE HAYNE BRADSHAW SHIRLEY M2206 OAKLEY CIR CASTLE HAYNE, NC 28429 2206 OAKLEY RD CASTLE HAYNE BROCK DONALD R ETAL 2014 OAKLEY CIR CASTLE HAYNE, NC 28429 2014 OAKLEY RD CASTLE HAYNE BRYAN RUBY2100 OAKLEY RD CASTLE HAYNE, NC 28429 2100 OAKLEY RD CASTLE HAYNE BURTON LINDSAY 3009 OLD BARN CT CASTLE HAYNE, NC 28429 3009 OLD BARN CT CASTLE HAYNE BUCHANAN DORIS A 421 BOUNTIFUL LN CASTLE HAYNE, NC 28429 421 BOUNTIFUL LN CASTLE HAYNE CAPE FEAR PUBLIC UTILITY AUTH2708 SHANDY LN WILMINGTON, NC 28409 BOUNTIFUL LN CASTLE HAYNE CAPE FEAR PUBLIC UTILITY AUTH235 GOVERNMENT CENTER DR WILMINGTON, NC 28403 BOUNTIFUL LN CASTLE HAYNE CAPE FEAR PUBLIC UTILITY AUTHORITY 235 GOVERNMENT CENTER DR WILMINGTON, NC 28403 401 BOUNTIFUL LN CASTLE HAYNE CARLTON GWENDOLYN M416 BOUNTIFUL LN CASTLE HAYNE, NC 28429 416 BOUNTIFUL LN CASTLE HAYNE COOPER WILLIAM L DONNA 2129 OAKLEY RD CASTLE HAYNE, NC 28429 2129 OAKLEY RD CASTLE HAYNE CRAWFORD CHARLES K CHERIE2583 MERCER ST SANDY LAKE, PA 16145 2915 THATCH CT CASTLE HAYNE CRAWFORD LESLIE O BONITA E 2104 OAKLEY RD CASTLE HAYNE, NC 28429 2104 OAKLEY RD CASTLE HAYNE CRIBB JAMES L 408 BOUNTIFUL LN CASTLE HAYNE, NC 28429 408 BOUNTIFUL LN CASTLE HAYNE DAVIS JAMES F CATHERINE O 2017 OAKLEY RD CASTLE HAYNE, NC 28429 2017 OAKLEY RD CASTLE HAYNE HATCHER DEBRA M324 BOUNTIFUL LNCASTLE HAYNE, NC 28429 324 BOUNTIFUL LN CASTLE HAYNE GES INVESTMENT PROPERTIES LLC PO BOX 1035WRIGHTSVILLE BH, NC 28480 2113 OAKLEY RD CASTLE HAYNE GLAZIER FAMILY REV TRUST 2033 OAKLEY RD CASTLE HAYNE, NC 28429 2033 OAKLEY RD CASTLE HAYNE GLAZIER WOODROW R SAENGDUAN P 2025 OAKLEY RD CASTLE HAYNE, NC 28429 2025 OAKLEY RD CASTLE HAYNE GLAZIER WOODROW RANDALL 2025 OAKLEY RD CASTLE HAYNE, NC 28429 2023 OAKLEY RD CASTLE HAYNE GRADY LARRY2929 THATCH CT CASTLE HAYNE, NC 28429 2929 THATCH CT CASTLE HAYNE GRAY KATIE S 2918 THATCH CT CASTLE HAYNE, NC 28429 2918 THATCH CT CASTLE HAYNE GRIFFIN JOSEPH BRITTANY 3007 MEMORY LNCASTLE HAYNE, NC 28429 3007 MEMORY LN CASTLE HAYNE GUIDI DANIEL JOSEPH JESSICA 2921 THATCH CT CASTLE HAYNE, NC 28429 2921 THATCH CT CASTLE HAYNE HAMILTON WILLIAM J CLAUDIA 6516 SHIRE LNWILMINGTON, NC 28411 2202 OAKELY RD CASTLE HAYNE HARDIE JOHN3004 OLD BARN CT CASTLE HAYNE, NC 28429 3004 OLD BARN CT CASTLE HAYNE HERCHER THERESA M404 BOUNTIFUL LN CASTLE HAYNE, NC 28429 404 BOUNTIFUL LN CASTLE HAYNE HOLT AMELIA MARTIN JAMES H2912 THATCH CT CASTLE HAYNE, NC 28429 2912 THATCH CT CASTLE HAYNE HOUCK GLORIA E407 BOUNTIFUL LN CASTLE HAYNE, NC 28429 407 BOUNTIFUL LN CASTLE HAYNE HOY RUSSELL P JR 417 BOUNTIFUL LN CASTLE HAYNE, NC 28429 417 BOUNTIFUL LN CASTLE HAYNE INMAN PHILIP DEVON2729 CASTLE HAYNE RD WILMINGTON, NC 28401 2015 OAKLEY RD CASTLE HAYNE LEWIS ALTON RAY 1005 AVENSHIRE CIR WILMINGTON, NC 28412 3007 OAKLEY CIR CASTLE HAYNE MARSHBURN RICHARD PEARLINE ETAL 3003 MEMORY LN CASTLE HAYNE, NC 28429 3003 MEMORY LN CASTLE HAYNE MCINTOSH JUDY 2923 THATCH CT CASTLE HAYNE, NC 28429 2923 THATCH CT CASTLE HAYNE MCKEITHAN DAVID BLUE JACKIE S 2133 OAKLEY RD CASTLE HAYNE, NC 28429 2133 OAKLEY RD CASTLE HAYNE MCKNIGHT PATRICIA A 400 BOUNTIFUL LN CASTLE HAYNE, NC 28429 400 BOUNTIFUL LN CASTLE HAYNE MELTON JOHN ALEXANDER 2906 THATCH CT CASTLE HAYNE, NC 28429 2906 THATCH CT CASTLE HAYNE MERCER MELONY MOORE3908 SONDEY RD CASTLE HAYNE, NC 28429 2026 OAKLEY RD CASTLE HAYNE MEREDITH CYNTHIA 411 BOUNTIFUL LN CASTLE HAYNE, NC 28429 411 BOUNTIFUL LN CASTLE HAYNE MISHOE WILLIAM M IV 3008 OAKLEY CIR CASTLE HAYNE, NC 28429 3008 OAKLEY CIR CASTLE HAYNE MOORE REV COMMON TRUST 2213 OAKLEY RD CASTLE HAYNE, NC 28429 2209 OAKLEY RD CASTLE HAYNE MOORING RONNIE ROBYN KITE 2925 THATCH CT CASTLE HAYNE, NC 28429 2925 THATCH LN CASTLE HAYNE NORRIS ROXANNE3006 THATCH CT CASTLE HAYNE, NC 28429 3006 THATCH CT CASTLE HAYNE OAKLEY PLANTATION112 AIRLIE RDWILMINGTON, NC 28403 2013 OAKLEY RD PARRY NICOLE SHANAI413 BOUNTIFUL LN CASTLE HAYNE, NC 28429 413 BOUNTIFUL LN CASTLE HAYNE PAULTER MATTIE O3000 OAKLEY CIR CASTLE HAYNE, NC 28429 3003 OAKLEY CIR CASTLE HAYNE PAULTER MATTIE O3000 OAKLEY CIR CASTLE HAYNE, NC 28429 3001 OAKLEY CIR CASTLE HAYNE PAULTER MATTIE O3000 OAKLEY CIR CASTLE HAYNE, NC 28429 2205 OAKLEY RD CASTLE HAYNE PAULTER MATTIE O3000 OAKLEY CIR CASTLE HAYNE, NC 28429 3000 OAKLEY CIR CASTLE HAYNE PELLERITE PAULA ANNE ETAL 409 BOUNTIFUL LN CASTLE HAYNE, NC 28429 409 BOUNTIFUL LN CASTLE HAYNE PEREZ ALFREDO C SHEILA CARMONA 3008 OLD BARN CT CASTLE HAYNE, NC 28429 3008 OLD BARN CT CASTLE HAYNE PHILBROOK MYRA405 BOUNTIFUL LN CASTLE HAYNE, NC 28429 405 BOUNTIFUL LN CASTLE HAYNE RHEW CHRISTIAN C 3008 MEMORY LN CASTLE HAYNE, NC 28429 3008 MEMORY LN CASTLE HAYNE RIVENBARK LANCEY R JR 500 BOUNTIFUL LN CASTLE HAYNE, NC 28429 500 BOUNTIFUL LN CASTLE HAYNE ROGERS KATHY M420 BOUNTIFUL LN CASTLE HAYNE, NC 28429 420 BOUNTIFUL LN CASTLE HAYNE ROWE MILLIE K 805 MARCH CT WILMINGTON, NC 28405 3004 THATCH CT CASTLE HAYNE RUMPEL CHAD M ETAL 504 3RD ST NCAROLINA BEACH, NC 28428 2108 OAKLEY RD CASTLE HAYNE SIMPSON JAMES C 2107 OAKLEY RD CASTLE HAYNE, NC 28429 2107 OAKLEY RD CASTLE HAYNE SOTO JOSEPH L A 3005 OLD BARN CT CASTLE HAYNE, NC 28429 3005 OLD BARN CT CASTLE HAYNE ST CLAIR MICHELE M LARRY D3101 OAKLEY CIR CASTLE HAYNE, NC 28429 3007 OAKLEY CIR CASTLE HAYNE ST CLAIR MICHELE M LARRY D3101 OAKLEY CIR CASTLE HAYNE, NC 28429 3013 OAKLEY CIR CASTLE HAYNE TRINITY TABERNACLE1423 ELMA ST SPRING LAKE, NC 28390 3137 OAKLEY CIR CASTLE HAYNE TRUE VICTORY DELIVERENCE T 2 1423 ELMA ST SPRING LAKE, NC 28390 BOUNTIFUL LN CASTLE HAYNE TURNER STEPHEN H MARY P 2111 OAKLEY RD CASTLE HAYNE, NC 28429 2111 OAKLEY RD CASTLE HAYNE VERNON SCOTT 2126 OAKLEY RD CASTLE HAYNE, NC 28429 2126 OAKLEY RD CASTLE HAYNE WHITMAN FRED A DORIS H505 BRADDOCK ST WILMINGTON, NC 28409 561 BOUNTIFUL LN CASTLE HAYNE WORRELL LINDA3183 HALLSBORO RD NWHITEVILLE, NC 28472 2117 OAKLEY RD CASTLE HAYNE WORRELL LINDA P3183 HALLSBORO RD NWHITEVILLE, NC 28472 2121 OAKLEY RD CASTLE HAYNE Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 14 P.O. Box 7221, Wilmington, NC 28406 * Telephone: 910-620-2374 * Email: cwolf@lobodemar.biz Transmittal May 11, 2018 To: Adjacent Property Owners From: Cindee Wolf Re: Bountiful Village - A Performance Residential Townhome Development My clients are interested in developing a 54-unit residential community on lands within the proximity of your property. This proposal would require a Conditional Zoning District approval from New Hanover County. A Conditional Zoning District allows particular uses to be established only in accordance with specific standards and conditions pertaining to each individual development project. Essentially, this means that only that use, structures and layout of an approved proposal can be developed. A plan of the project layout is enclosed. The County requires that the developer hold a meeting for all property owners within 500 feet of the tract boundary, and any and all other interested parties. This provides neighbors with an opportunity for explanation of the proposal and for questions to be answered concerning project improvements, benefits and impacts. A meeting will be held on Wednesday, May 23rd, at the Wrightsboro Fire Station #11, 3515 N. Kerr Avenue, 6:00 p.m. If you cannot attend, you are also welcome to contact me at telephone # 620-2374, or email cwolf@lobodemar.biz with comments and/or questions. We appreciate your interest in the project and look forward to being a good neighbor and an asset to the community. Board of Commissioners - August 20, 2018 ITEM: 18- 7 - 15 Bo a r d o f C o m m i s s i o n e r s - A u g u s t 2 0 , 2 0 1 8 IT E M : 1 8 - 7 - 1 6 Bo a r d o f C o m m i s s i o n e r s - A u g u s t 2 0 , 2 0 1 8 IT E M : 1 8 - 7 - 1 7 Bo a r d o f C o m m i s s i o n e r s - A u g u s t 2 0 , 2 0 1 8 IT E M : 1 8 - 7 - 1 8 Bo a r d o f C o m m i s s i o n e r s - A u g u s t 2 0 , 2 0 1 8 IT E M : 1 8 - 7 - 1 9 PROPOSED SITE PLAN Board of Commissioners - August 20, 2018 ITEM: 18- 8 - 1 Bo a r d o f C o m m i s s i o n e r s - A u g u s t 2 0 , 2 0 1 8 IT E M : 1 8 - 9 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 REGULAR DEPARTMENT: Planning PRESENTER(S): Brad Schule r, Current P lanner (P lanning Board Rep: Donna Girardot) CONTACT(S): Brad Schule r; Ben Andrea, Current P lanning & Zoning Supervisor; Ken Vafier, P lanning Manager; and Wayne Clark, Planning & Land Use Director SUBJECT: P ubl i c Heari ng Rezoni ng Request (Z18-10) - Request by Desi g n So l uti o ns on B ehal f of the P ro perty Ow ner, J ames Steel e Wi l l i ams, III, to Rezone Appr oxi matel y 5 Acres o f Land Located i n the 4300 bl ock of Castl e Hayne Road from R-2 0, Resi denti al Di stri ct, to (C ZD) B -2 , Condi ti o nal Hi ghw ay B usi ness Di stri ct, i n Order to Devel op a Landscapi ng B usi ness BRIEF SUMMARY: Design Solutions, on behalf of the property owner, J ames Steele Williams, III, is requesting to rezone approximately 5 acres of land located in the 4300 block o f Castle Hayne Road fro m R-20 to (CZ D ) B-2 in order to develop a landscape contracting business. The property is proposed to be used as a manage ment offic e for the business and a staging area for employees prio r to leaving for off-site jobs. The rear portion o f the property, approximately 50 0 feet in length, will remain undisturbed and preserve the existing vegetatio n. T he applicant has provided trip generation estimates for the proposed development. T he proposal is not expected to generate more than 100 peak hour trips and therefore, according to S ection 61.4 of the Z oning O rdinance, a T raffic I mpact Analysis was not required to be completed. T raffic impacts will be reviewed by NCDOT through the driveway permitting process. The 2 01 6 Co mprehensive Land Use P lan c lassifies the subject property as Community M ixed Use and Employment Center. Community Mixed Use focuses on small-scale, compact, mixed use development patterns that se rve all modes of trave l and act as an attracto r for county re sidents and visitors. Types of appropriate uses include o ffice, re tail, mixed use, recreational, commercial, institutional, and multi-family and single-family reside ntial. Emplo yment Center serves as emplo yment and production hubs, where office and light industrial uses are predominant. Cente rs can include residential, civic, and recreational uses, and commercial uses designed to serve the needs of the e mployme nt cente r are appropriate. The pro posed landscaping business office is generally CONSISTENT with the Comprehensive P lan because it is a low-intensity commercial use that provides employment opportunities and is appropriately lo cated off a major road in a transitional area between high intensity nodes. The P lanning Bo ard conside re d this application at their J uly 12 , 20 18 meeting. The Board discussed operation of the business. No one from the public spo ke in o ppositio n to , or in favor o f, the application. T he P lanning Board recommended approval (6-0) finding that the application is: Board of Commissioners - August 20, 2018 ITEM: 19 1. Consistent with the purposes and intent of the 2016 Co mprehensive P lan because the proposed landscaping business is a low-intensity co mmercial use that pro vides emplo yment opportunities and is appropriately located off a major road in a transitional are a between high intensity no des. 2. Reasonable and in the public interest because the pro pose d deve lo pment will suppo rt business success while limiting impacts to the surrounding residential are a by preserving existing vegetation. 3. Conditions: 1. All existing ve ge tation located within required buffer yards must be prese rved and supplemented as necessary in order to provide a fully opaque sc re e n. 2. Any outdoor storage areas shall be screened fro m the vie w o f Castle Hayne Ro ad. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Implement plans for land use, economic developme nt, infrastructure and enviro nmental programs RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends appro val of the applic atio n as stated in the P lanning Board's action. Staff concurs with the P lanning Board's stateme nts that the application is consistent with the Co mprehensive P lan and is reasonable and in the public interest, and with the recommended co nditio ns. Staff suggested motion: Motion to approve, affirming the P lanning Bo ard's statements that the application is co nsistent with the Comprehensive P lan and is reasonable and in the public interest, and with the co nditio ns recommended by the P lanning Board. Al ternati ve Moti on for Approval /Deni al : Motion to [Appro ve/Deny], as the Board finds that this re que st for a zoning map amendme nt of approximately 5 acres from the R-20 district, to a Co nditio nal B-2 district, as described is: 1. [Consistent/Not Consistent] with the purposes and intent o f the 20 16 Comprehensive P lan be c aus e [Describe elements of controlling land use plans and ho w the amendment is or is not consistent]. 2. [Reasonable/Not Reasonable] and in the public interest because [Briefly explain why. Factors may include public health and safety, character of the area and relationship of uses, applic able plans, or balancing benefits and detriments]. Conditions: [List any agreed upon conditions] ATTACHMENTS: Z18-10 Script Z18-10 Staff Summary BOC Board of Commissioners - August 20, 2018 ITEM: 19 Z18-10 Neighboring PropertiesZ18-10 Zoning Map Z18-10 Future Land Use Map Applicant Materials Cover Page Z18-10 Application Proposed Site Plan Cover Z18-10 Proposed Site Plan COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval with conditions as presented by staff. COMMISSIONERS' ACTIONS: Approved 5-0 with conditions as recommended by the P lanning Board. Board of Commissioners - August 20, 2018 ITEM: 19 SCRIPT for Conditional Zoning District Application (Z18-10) Request by Design Solutions on behalf of the property owner, James Steele Williams, III, to rezone approximately 5 acres of land located in the 4300 block of Castle Hayne Road from R-20, Residential District, to (CZD) B-2, Conditional Highway Business District, in order to develop a landscaping business. 1. This is a public hearing. We will hear a presentation from staff. Then the applicant and any opponents will each be allowed 15 minutes for their presentation and additional 5 minutes for rebuttal. 2. Conduct Hearing, as follows: a. Staff presentation b. Applicant’ s presentation (up to 15 minutes) c. Opponent’s presentation (up to 15 minutes) d. Applicant’s rebuttal (up to 5 minutes) e. Opponent’s rebuttal (up to 5 minutes) 3. Close the public hearing 4. Board discussion 5. Vote on the application. The motion should include a statement saying how the change is, or is not, consistent with the land use plan and why it is, or is not, reasonable and in the public interest. Staff Suggested Motion: Motion to approve, affirming the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest, with the conditions recommended by the Planning Board. Alternative Motion for Approval/Denial: Motion to [Approve/Deny], as the Board finds that this request for a zoning map amendment of approximately 5 acres from the R-20 district, to a Conditional B-2 district, as described is: 1. [Consistent/Not Consistent] with the purposes and intent of the 2016 Comprehensive Plan because [Describe elements of controlling land use plans and how the amendment is or is not consistent]. 2. [Reasonable/Not Reasonable] and in the public interest because [Briefly explain why. Factors may include public health and safety, character of the area and relationship of uses, applicable plans, or balancing benefits and detriments]. Conditions: [List any agreed upon conditions] Board of Commissioners - August 20, 2018 ITEM: 19- 1 - 1 Z18-10 Staff Summary BOC 8.20.2018 Page 1 of 8 STAFF SUMMARY FOR Z18-10 CONDITIONAL ZONING DISTRICT APPLICATION APPLICATION SUMMARY Case Number: Z18-10 Request: Conditional B-2 Zoning District in order to develop a landscape contractor business. Applicant: Property Owner(s): Cindee Wolf of Design Solutions James Steele Williams, III Location: Acreage: 4300 Castle Hayne Road 5 acres PID(s): Comp Plan Place Type: R01700-004-028-000 Community Mixed Use & Employment Center Existing Land Use: Proposed Land Use: Single-family dwelling Landscaping Contractor Current Zoning: Proposed Zoning: R-20 (CZD) B-2 SURROUNDING AREA LAND USE ZONING North Single-Family Residential, Equestrian Facility R-20, RA East Single-Family Residential R-20, RA South Single-Family Residential R-20 West Single-Family Residential, Undeveloped R-20 Board of Commissioners - August 20, 2018 ITEM: 19- 2 - 1 Z18-10 Staff Summary BOC 8.20.2018 Page 2 of 8 ZONING HISTORY July 1, 1985 Initially zoned R-20 (Castle Hayne) COMMUNITY SERVICES Water/Sewer Water and sewer service are not available through CFPUA. The development must be served by private well and septic. Fire Protection New Hanover County Fire Services, New Hanover County Northern Fire District, New Hanover County Station Castle Hayne Schools Castle Hayne Elementary, Eaton Elementary, Holly Shelter Middle, and Laney High schools, however the proposed commercial use will not add new students to the school system. Recreation Northern Regional Park CONSERVATION, HISTORIC, & ARCHAEOLOGICAL RESOURCES Conservation No known conservation resources Historic No known historic resources Archaeological No known archaeological resources PROPOSED SITE PLAN  This application proposes to develop a landscape contracting business that specializes in landscape installation and lawn maintenance.  The property contains an existing single-family dwelling which is proposed to be converted to an office for the business.  In addition to the office, the business will provide a staging area for employees prior to leaving for off-site jobs. No retail activities are proposed, and per the applicant, landscaping material and debris is not intended to be stored on the site. Board of Commissioners - August 20, 2018 ITEM: 19- 2 - 2 Z18-10 Staff Summary BOC 8.20.2018 Page 3 of 8  The rear portion of the property, approximately 500 feet in length, will remain undisturbed and preserve the existing vegetation. TRANSPORTATION  Access is provided to the subject property by Castle Hayne Road (NC 133).  The proposed development must obtain a driveway permit from NCDOT. Trip Generation LAND USE (ITE Code) INTENSITY AM PEAK PM PEAK Local data based on proposed business operation. 30 Employees 40 40 *The ITE Manual does not include a specific land use classification for the proposed landscape contractor business. Therefore, the WMPO standard procedure is to use local business-specific data. The above estimated trips are based on the number of employees and operation of the business. The 40 peak hour trips estimated to be generated from the business is below the 100 trip threshold that would warrant a Traffic Impact Analysis to be conducted. Board of Commissioners - August 20, 2018 ITEM: 19- 2 - 3 Z18-10 Staff Summary BOC 8.20.2018 Page 4 of 8 Traffic Counts - 2017 Road Location Volume Capacity V/C Castle Hayne Road 4700 Block 9,854 16,200 0.61 Nearby Planned Transportation Improvements and Traffic Impact Analyses Board of Commissioners - August 20, 2018 ITEM: 19- 2 - 4 Z18-10 Staff Summary BOC 8.20.2018 Page 5 of 8 Regional Transportation Plans: One project is included in State Transportation Improvement Program that will improve the portion of Castle Hayne Road south of I-140:  STIP Project U-5863 o Widening of Castle Hayne Road to multi-lanes from I-140 to Division Drive. Right-of- way acquisition is expected to begin in 2021 and construction is expected to begin in 2023. Nearby Traffic Impact Analyses: Traffic Impact Analyses are completed in accordance with the WMPO and NCDOT standards. Approved analyses will expire if the proposed development is not completed by the build out date established within the TIA. Listed below are projects within a one-mile radius from the subject site that are currently drafting a TIA or have completed a TIA within the last five years. Proposed Development Land Use/Intensity TIA Status 1. Parsons Mills  204 single-family dwellings  150 townhomes  Approved February 26, 2014  2018 Build Out Year The TIA required improvements be completed at the below instersections. The major improvements consisted of:  North College at Parmele o Installation of an eastbound right turn lane  North College at Site Access o Installation of a southbound right turn lane o Installation of a northbound left turn lane o Installation of the site access with one entering lane and two exiting lanes Nearby Proposed Developments included within the TIA:  None Development Status: Subdivision Infrastructure Under Construction ENVIRONMENTAL  The property does not contain any Special Flood Hazard Areas, wetlands, or Natural Heritage Areas.  The property is within the Prince George Creek (C;Sw) watershed.  Per the Classification of Soils in New Hanover County for Septic Tank Suitability, soils on the property consist of Class II (moderate limitation) and Class III (severe limitation) soils. Board of Commissioners - August 20, 2018 ITEM: 19- 2 - 5 Z18-10 Staff Summary BOC 8.20.2018 Page 6 of 8 2016 COMPREHENSIVE LAND USE PLAN  The New Hanover County Future Land Use Map provides a general representation of the vision for New Hanover County’s future land use, as designated by place types describing the character and function of the different types of development that make up the community. Specific goals of the comprehensive plan are designated to be promoted in each place type, and other goals may be relevant for particular properties. Future Land Use Map Place Type Community Mixed Use & Employment Center Place Type Description Community Mixed Use: Focuses on small-scale, compact, mixed use development patterns that serve all modes of travel and act as an attractor for county residents and visitors. Types of appropriate uses include office, retail, mixed use, recreational, commercial, institutional, and multi-family and single-family residential. Employment Center: Serve as employment and production hubs, where office and light industrial uses are predominant. Centers can include residential, civic, and recreational uses, and commercial uses designed to serve the needs of the employment center are appropriate. Board of Commissioners - August 20, 2018 ITEM: 19- 2 - 6 Z18-10 Staff Summary BOC 8.20.2018 Page 7 of 8 Analysis The subject property is located along a major road between GE, where the Comprehensive Plan envisions a high density node, and Castle Hayne’s commercial center. Several commercial operations are located along the section of the Castle Hayne corridor between Hermitage Road and Crowatan Road where this property is located, creating a small node of non-residential uses. While this property falls within both Community Mixed Use and Employment Center place types, the use itself is located in the Community Mixed Use portion of the lot. Community Mixed Use areas are generally intended to include a mixture of uses and support multiple modes of transportation. These features become more important at major intersections where mixed use nodes can be created. In transitional areas between major intersections and/or higher density nodes, lower density commercial uses that provide services for nearby residents are appropriate. This property is part of a small commercial service node with uses similar to the contractor office proposed, and this portion of the Castle Hayne corridor does serve as a transition between the higher intensity GE node and “downtown” Castle Hayne. No off-road multi-modal infrastructure is planned for this corridor. Consistency Recommendation The proposed landscaping business office is generally CONSISTENT with this place type because this type of low-intensity commercial use provides employment opportunities and is appropriate due to its location off a major road in a transitional area between high intensity nodes. PLANNING BOARD ACTION The Planning Board considered this application at their July 12, 2018 meeting. The Board discussed operation of the business. No one from the public spoke in opposition to, or in favor of, the application. The Planning Board recommended approval (6-0) finding that the application is: 1. Consistent with the purposes and intent of the 2016 Comprehensive Plan because the proposed landscaping business is a low-intensity commercial use that provides employment opportunities and is appropriately located off a major road in a transitional area between high intensity nodes. 2. Reasonable and in the public interest because the proposed development will support business success while limiting impacts to the surrounding residential area by preserving existing vegetation. Conditions: 1. All existing vegetation located within required buffer yards must be preserved and supplemented as necessary in order to provide a fully opaque screen. 2. Any outdoor storage areas shall be screened from the view of Castle Hayne Road. Board of Commissioners - August 20, 2018 ITEM: 19- 2 - 7 Z18-10 Staff Summary BOC 8.20.2018 Page 8 of 8 STAFF RECOMMENDATION Staff recommends approval of the application as stated in the Planning Board's action. Staff concurs with the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest, and with the recommended conditions. Board of Commissioners - August 20, 2018 ITEM: 19- 2 - 8 HERMITAGERD C A S T L E HA Y NE R D C R O W A T A N R D C H I P D R CHE S T E R F I E L D R D G O F F D R PETER S P RI N GDR MADELINE TRAS K D R MC D O U G A L D D R OLD A V E S T R I C K S T R A D I N G P O S T L N RA R-20 I-1 I-2 O&I ® Z18-10 Parcels within 500 Feet of Case Site Case: Z18-10 Existing Zoning/Use:Proposed Zoning/UseSite Address: 4300 Castle Hayne Rd R-20/ Single-Family Dwelling (CZD) B-2/ Landscaping Business 1,000 Feet R Physical Address 4232 CASTLE HAYNE RD 311 HERMITAGE RD 300 HERMITAGE RD 4219 CASTLE HAYNE RD 4331 CASTLE HAYNE RD 4327 CASTLE HAYNE RD 4229 CASTLE HAYNE RD 4229 CASTLE HAYNE RD 4315 CASTLE HAYNE RD 4247 CASTLE HAYNE RD 4228 CASTLE HAYNE RD 4236 CASTLE HAYNE RD 4222 CASTLE HAYNE RD 4224 CASTLE HAYNE RD 4242 CASTLE HAYNE RD 4300 CASTLE HAYNE RD 4324 CASTLE HAYNE RD 307 HERMITAGE RD 4230 CASTLE HAYNE RD 206 GOFF DR 204 GOFF DR 303 GOFF DR 304 GOFF DR 4326 CASTLE HAYNE RD 4342 CASTLE HAYNE RD 203 GOFF DR 210 CROWATAN RD Z18-10 Board of Commissioners - August 20, 2018 ITEM: 19- 3 - 1 CUD R-10 CUD I-1 B-1 O&I I-1 I-2 RA R-20 G O F F D R OLD A V E CRO W A T A N R D CAS T L E H A Y N E R D CH E S T E R F I E L D R D MADELINE TRASK D R MC D O U G A L D D R C H I P D R PET E R S P R I N G D R HERMITAGE RD ® Z18-10 Case: Z18-10 Existing Zoning/Use:Proposed Zoning/UseSite Address: 4300 Castle Hayne Rd R-20/ Single-Family Dwelling (CZD) B-2/ Landscaping Business Zoning Districts SHOD A-IAR B-1B-2 EDZDI-1 I-2 O&I PDR-10 R-15 R-20 R-20SR-7 RA RFMU SC Incorporated Areas Indicates Conditional Use District (CUD)Indicates Conditional Zoning District (CZD)See Section 55.1 of the Zoning OrdinanceCOD Sewer Collector Water Distribution Main 1,000 Feet R Board of Commissioners - August 20, 2018 ITEM: 19- 4 - 1 G O F F D R OLD A V E CRO W A T A N R D CAS T L E H A Y N E R D CH E S T E R F I E L D R D MADELINE TRASK D R MC D O U G A L D D R C H I P D R PET E R S P R I N G D R HERMITAGE RD COMMERCE ZONE RURAL RESIDENTIAL EMPLOYMENT CENTER COMMUNITY MIXED USE GENERAL RESIDENTIAL URBAN MIXED USE ® Z18-10 Place Types Commerce Zone Employment Center General Residential Urban Mixed Use Community Mixed Use Rural Residential Conservation Case: Z18-10 Existing Zoning/Use:Proposed Zoning/UseSite Address: 4300 Castle Hayne Rd R-20/ Single-Family Dwelling (CZD) B-2/ Landscaping Business 1,000 Feet R Board of Commissioners - August 20, 2018 ITEM: 19- 5 - 1 APPLICANT MATERIALS Board of Commissioners - August 20, 2018 ITEM: 19- 6 - 1 Board of Commissioners - August 20, 2018 ITEM: 19- 7 - 1 Page 4 of 7 Conditional Zoning District Application – Updated 5/2017 Proposed Zoning, Use(s), & Narrative Proposed Conditional Zoning District: ______________________ Total Acreage of Proposed District: __________ Only uses allowed by right in the corresponding General Use District are eligible for consideration within a Conditional Zoning District. Please list the uses that will be allowed within the proposed Conditional Zoning District, the purpose of the district, and a project narrative (please provide additional pages if needed). ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ Proposed Condition(s) Within a Conditional Zoning District, additional conditions and requirements which represent greater restrictions on the development and use of the property than the corresponding General Use District regulations may be added. These conditions may assist in mitigating the impacts the proposed development may have on the surrounding community. Please list any conditions proposed to be placed on the Conditional Zoning District below. Staff, the Planning Board, and Board of Commissioners may propose additional conditions during the review process. ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ B-2 5.00 Theproposeduseisabusinessofficeandfacilitiesforalandscapecontractor.HoursofoperationareMonday thruFriday,7:00a.m.-6:30p.m.Twenty-five(25)tothirty(30)employeesarriveeachdayandmostleaveinthe eight(8)toten(10)companytrucksforoff-sitejobassignments.Administrationstaffwilloccupytheexisting structureformanagementoperations.Nonewbuildingsareproposed.Referenceattachedplanforsitelayout. AdrivewaypermitwillberequiredbytheNCDOTforsafeingress&egressfromthesite.Agravelparkingarea willbeimprovedforthecompanytrucksandemployeevehiclesleftduringthedays.Thenon-conformingsetback oftheexistingstructurewillbemitigatedwithstreetyardandfoundationplantings.Existingvegetationthroughout thetractwillbemaintainedandsupplementedasnecessarytoassurevisualbufferingbetweenandproposeduse andtheneighboringresidentialzoningdistricts. Referencetheattachedplanforsitelayout.Tripgenerationisminimal,soaTrafficImpactAnalysisisnotrequired. However,necessaryimprovementstomitigatetrafficenteringandexitingthebusinesswouldbeevaluatedby NCDOTduringreviewandapprovalofaDrivewayPermit.Existingvegetationwillbeleftundisturbedand supplementedasnecessarytoprovidevisualscreeningfromadjacentresidentialdistricts.Streetyard,interior parkingareaandfoundationplantingswillbebroughtuptocurrentOrdinancestandardsandaddtothevisual appealoftheproject. Board of Commissioners - August 20, 2018 ITEM: 19- 7 - 2 Page 5 of 7 Conditional Zoning District Application – Updated 5/2017 Traffic Impact Please provide the estimated number of trips generated for the proposed use(s) based off the most recent version of the Institute of Transportation Engineers (ITE) Trip Generation Manual. A Traffic Impact Analysis (TIA) must be completed for all proposed developments that generate more than 100 peak hour trips, and the TIA must be included with this application. ITE Land Use: _________________________________________________________________________________ Trip Generation Use and Variable (gross floor area, dwelling units, etc.): __________________________________ AM Peak Hour Trips: ___________________________ PM Peak Hour Trips: ______________________________ CONSIDERATION OF A CONDITIONAL ZONING DISTRICT The Conditional Zoning District procedure is established to address situations where a particular land use would be consistent with the New Hanover County Land Use Plan and the Zoning Ordinance objective and where only a specific use or uses is proposed. The procedure is intended primarily for use with transitions between zoning districts of very dissimilar character where a particular use or uses, with restrictive conditions to safeguard adjacent land uses, can create a more orderly transition benefiting all affected parties and the community-at-large. The applicant must explain, with reference to attached plans (where applicable), how the proposed Conditional Use Zoning District meets the following criteria. 1. How would the requested change be consistent with the County’s policies for growth and development? (For example: the Comprehensive Plan and applicable small area plans) _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ 2. How would the requested Conditional Zoning District be consistent with the property’s classification on the Future Land Use Map located within the Comprehensive Plan? _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ 3. What significant neighborhood changes have occurred to make the original zoning inappropriate, or how is the land involved unsuitable for the uses permitted under the existing zoning? _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ SINGLE-TENANTOFFICE (ITE-715) EMPLOYEES (30) 1615 Thegoalsforavibranteconomyencouragecontinuedeffortstoattractandretainbusinesses.Theproperty isinaruralareaoftheCounty,andotherpropertiesinthevicinityarealreadyzonedforsimilarindustrial and/ormoreruralbusinessuses.Theproposedusewillserveasinfilldevelopmentalongamajorhighway corridor. TheCommunityMixed-useplace-typefocusesondevelopmentpatternswithhigherdensities.The EmploymentCenterplace-typealsosuggeststheappropriatenessformoreindustrialusesthathavegood accessibilitytoareasoutsidetheirboundaries. Thetractlocation,narrowwidthandextensivedepthmakethepropertylessattractiveforanykindof residentialdevelopment.Althoughanenterprisesuchasawholesalenurserywouldalreadybepermittedin theexistingR-20district,landscapingcontractorfacilitiesarelimitedtobusinessandindustrialdistricts. Board of Commissioners - August 20, 2018 ITEM: 19- 7 - 3 Board of Commissioners - August 20, 2018 ITEM: 19- 7 - 4 Board of Commissioners - August 20, 2018 ITEM: 19- 7 - 5 Legal Description for Conditional Zoning District Beginning at a point in the southeastern boundary of Castle Hayne Road (U.S. Hwy. 117); said point being 30 feet perpendicular from the centerline; said point also being at the common corner between Lot 15 and Lot 16 – Castle Gardens, a division recorded among the land records of the New Hanover County Registry in Map Book 2, at Page 117; and running thence: South 32049’ East, 1318 feet to a point; thence South 57011’ West, 165.3 feet to a point; thence North 32049” West, 1318 feet to a point in the southeastern boundary of Castle Hayne Road; thence with that right‐of‐way, North 57011’ East, 165.3 feet to the point and place of beginning, containing 5.00 acres, more or less. Board of Commissioners - August 20, 2018 ITEM: 19- 7 - 6 REPORT OF COMMUNITY MEETING REQUIRED BY NEW HANOVER COUNTY ZONING ORIDINANCE FOR CONDITIONAL DISTRICT REZONINGS Project Name: Sweetwater Landscapes Proposed Zoning: R-20 to (CZD) I-1 The undersigned hereby certifies that written notice of a community meeting on the above zoning application was given to the adjacent property owners set forth on the attached list by first class mail, and provided to the Planning Department for notice of the Sunshine List on May 30, 2018 . A copy of the written notice is also attached. The meeting was held at the following time and place: Monday, June 11, 2018; 6:30 p.m.; on-site at 4300 Castle Hayne Road. The persons in attendance at the meeting were: Reference attached sign-in List The following issues were discussed at the meeting: A brief explanation of the purpose of conditional rezoning was given. The only question by an adjacent property owner to the rear was concerning vegetation clearing and buffering. They were shown notes on the plan that define the limits of disturbance. As a result of the meeting, the following changes were made to the rezoning petition: None Date: June 12, 2018 Applicant: Design Solutions By: Cindee Wolf Board of Commissioners - August 20, 2018 ITEM: 19- 7 - 7 Board of Commissioners - August 20, 2018 ITEM: 19- 7 - 8 Bo a r d o f C o m m i s s i o n e r s - A u g u s t 2 0 , 2 0 1 8 IT E M : 1 9 - 7 - 9 OW N E R M A I L I N G A D D R E S S C I T Y / S T A T E / Z I P P I N S I T U S A D D R E S S AS H C R A F T J O H N S 4 2 2 2 C A S T L E H A Y N E R D C A S T L E H A Y N E , N C 2 8 4 2 9 3 2 2 1 1 9 .6 2 . 4 0 7 9 4 2 2 2 C A S T L E H A Y N E R D BL A C K M A N J O H N M P O B O X 1 2 9 2 3 W I L M I N G T O N , N C 2 8 4 0 5 3 2 2 1 1 5 . 6 2 . 4 8 2 4 4 2 47 CASTLE HAYNE RD CA Y T O N W I L M A S H E I R S 4 3 2 4 C A S T L E H A Y N E R D C A S T L E H A Y N E , N C 2 8 4 2 9 32 2 1 1 9 . 7 2 . 3 3 3 1 4 3 2 4 C A S T L E H A Y N E R D CH I C K E N C O O P E N T E R P R I S E S L L C 4 2 2 9 C A S T L E H A Y N E R D C A S T L E H A Y N E , NC 2 8 4 2 9 3 2 2 1 1 5 . 6 2 . 3 5 4 8 4 2 2 9 C A S T L E H A Y N E R D DE G I F F A R D E C L A U D I O G W E N D O L Y N 3 0 7 H E R M I T A G E R D C A S T L E H A Y N E , N C 2 84 2 9 3 2 2 1 2 0 . 7 1 . 5 1 7 1 3 0 7 H E R M I T A G E R D DU P R I E S T M A U D E R E E H E I R S P O B O X 5 8 0 C A S T L E H A Y N E , N C 2 8 4 2 9 3 2 2 1 1 9 . 72 . 0 0 9 7 4 2 4 2 C A S T L E H A Y N E R D FL O U R N O Y L A I R D T B R E N D A C M I L L E R 7 5 3 1 C A R O L I N A B E A C H R D W I L M I N G T ON , N C 2 8 4 0 9 3 2 2 1 1 9 . 7 2 . 0 0 1 1 4 2 3 6 C A S T L E H A Y N E R D FR E Y L I N D E N B 4 3 2 7 C A S T L E H A Y N E R D C A S T L E H A Y N E , N C 2 8 4 2 9 3 2 2 1 1 5 . 7 3. 1 2 8 8 4 3 2 7 C A S T L E H A Y N E R D GO F F T H O M A S E I I I R E V L I V T R S T 6 3 0 0 M O S S Y R O C K C T C A S T L E H A Y N E , NC 2 8 4 2 9 3 2 2 1 1 9 . 6 2 . 7 2 2 0 4 3 2 6 C A S T L E H A Y N E R D GU N N I N G M A T T H E W E D W I N 3 0 4 G O F F D R C A S T L E H A Y N E , N C 2 8 4 2 9 3 2 2 1 2 0 . 7 2. 9 1 2 3 3 0 4 G O F F D R HO W A R D J U L I U S F R U B Y S 1 2 1 1 M O X I E W A Y W I L M I N G T O N , N C 2 8 4 1 2 3 2 2 1 2 0 . 81 . 6 5 4 4 2 1 0 C R O W A T A N R D JO H N S O N R C H A R L E S B A R B A R A 31 1 H E R M I T A G E R D C A S T L E H A Y N E , N C 2 8 4 2 9 3 2 2 1 2 0 . 8 0 . 0 8 1 1 3 1 1 H E R M I T A GE RD KA P C O R , L L C 5 9 0 9 H O L L Y H O L M T R A C E W I L M I N G T O N , N C 2 8 4 0 9 3 2 2 1 1 9 . 6 2 . 2 4 77 4 2 1 9 C A S T L E H A Y N E R D KO R N E G A Y R O N A L D E N I N A M 4 2 4 1 C A S T L E H A Y N E R D C A S T L E H A Y N E , N C 2 8 42 9 3 2 2 1 1 5 . 5 2 . 8 7 7 5 4 2 2 9 C A S T L E H A Y N E R D MA Y B G R A D Y H R S 1 0 5 3 B R I D G E R L N F O R E S T , V A 2 4 5 5 1 3 2 2 1 2 0 . 7 2 . 9 0 8 3 3 0 3 GOFF DR ME A D O W S P A U L D E A N N E 4 7 1 7 I N D I A N C O R N T R A I L C A S T L E H A Y N E , N C 2 8 4 2 9 32 2 1 1 5 . 6 3 . 8 3 4 3 4 3 3 1 C A S T L E H A Y N E R D MU L L I N S D A V I D W A Y N E 2 0 4 R E N W O O D C I R W I L M I N G T O N , N C 2 8 4 0 5 3 2 2 1 1 9 . 7 1. 2 5 2 8 4 2 3 2 C A S T L E H A Y N E R D MU L L I N S M I N N I E 4 2 3 2 C A S T L E H A Y N E R D C A S T L E H A Y N E , N C 2 8 4 2 9 3 2 2 1 1 6 .7 2 . 5 7 9 4 4 2 3 0 C A S T L E H A Y N E R D MU L L I N S W I L L I A M R I L E Y M I C H E L E L 4 2 2 8 C A S T L E H A Y N E R D C A S T L E H A Y N E, N C 2 8 4 2 9 3 2 2 1 1 9 . 6 2 . 7 2 2 0 4 2 2 8 C A S T L E H A Y N E R D OP E N H A N D S F A R M L L C 3 4 1 8 P R I N C E G E O R G E A V E C A S T L E H A Y N E , N C 2 8 4 2 9 3 2 2 1 1 5 . 6 3 . 6 1 5 5 4 3 1 5 C A S T L E H A Y N E R D RA M S E Y V I R G I N I A S 4 0 2 M I L L E R R D T E L F O R D , T N 3 7 6 9 0 3 2 2 1 2 0 . 7 2 . 9 2 2 9 2 0 3 GOFF DR SA N T I A G O A D E L A I D A H E R N A N D E Z E T A L 2 0 4 G O F F D R C A S T L E H A Y N E , N C 2 8 42 9 3 2 2 1 2 0 . 7 2 . 7 3 3 1 2 0 6 G O F F D R SA N T I A G O A D E L A I D A H E R N A N D E Z E T A L 2 0 4 G O F F D R C A S T L E H A Y N E , N C 2 8 42 9 3 2 2 1 2 0 . 7 2 . 8 4 3 0 2 0 4 G O F F D R TH O M A S E G O F F I I I L T D P T N R S H P 6 3 0 0 M O S S Y R O C K C T C A S T L E H A Y N E , N C 2 8 4 2 9 3 2 2 1 1 6 . 7 2 . 5 7 9 4 4 3 4 2 C A S T L E H A Y N E R D WA T K I N S L E C O L O N H M A R Y F R A N C E S 3 6 0 4 M A R A T H O N A V E C A S T L E H A Y N E , N C 2 8 4 2 9 3 2 2 1 1 9 . 6 1 . 8 7 1 9 4 2 2 4 C A S T L E H A Y N E R D WH I T E F A M I L Y T R U S T 3 0 0 H E R M I T A G E R D C A S T L E H A Y N E , N C 2 8 4 2 9 3 2 2 1 1 9 . 70 . 0 9 6 7 3 0 0 H E R M I T A G E R D Bo a r d o f C o m m i s s i o n e r s - A u g u s t 2 0 , 2 0 1 8 IT E M : 1 9 - 7 - 1 0 P.O. Box 7221, Wilmington, NC 28406 * Telephone: 910-620-2374 * Email: cwolf@lobodemar.biz Transmittal May 30, 2018 To: Adjacent Property Owners From: Cindee Wolf Re: Sweetwater Landscapes Sweetwater Landscapes is an established landscape installation & maintenance company in the Triangle area, and wishes to locate another office here in Wilmington. They are interested in using the structure and lands at 4300 Castle Hayne Road for their local facility. The parcel is within the proximity of your property. This proposal would require a Conditional Zoning District approval from New Hanover County. A Conditional Zoning District allows particular uses to be established only in accordance with specific standards and conditions pertaining to each individual development project. Essentially, this means that only that use, structures and layout of an approved proposal can be developed. The County requires that the developer hold a meeting for all property owners within 500 feet of the tract boundary, and any and all other interested parties. This provides neighbors with an opportunity for explanation of the proposal and for questions to be answered concerning project improvements, benefits and impacts. A meeting will be held on Monday, June 11th, at the site, 4300 Castle Hayne Road, 6:30 p.m. If you cannot attend, you are also welcome to contact me at telephone # 620- 2374, or email cwolf@lobodemar.biz with comments and/or questions. We appreciate your interest in the project and look forward to being a good neighbor and an asset to the community. Board of Commissioners - August 20, 2018 ITEM: 19- 7 - 11 Bo a r d o f C o m m i s s i o n e r s - A u g u s t 2 0 , 2 0 1 8 IT E M : 1 9 - 7 - 1 2 Board of Commissioners - August 20, 2018 ITEM: 19- 7 - 13 PROPOSED SITE PLAN Board of Commissioners - August 20, 2018 ITEM: 19- 8 - 1 Board of Commissioners - August 20, 2018 ITEM: 19- 9 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 REGULAR DEPARTMENT: Planning PRESENTER(S): Ben Andre a, Current Planning & Zo ning Supervisor (Planning Board Rep: Donna Girardot) CONTACT(S): Ben Andrea; Ken Vafier, Planning Manager; and Wayne Clark, P lanning & Land Use Director SUBJECT: P ubl i c Heari ng Speci al Use P ermi t Request (S18-03) – Request by Mi l estone Communi cati o ns, on B ehal f of the P roperty Ow ner, Ne w Hanover County, for a Speci al Use P e r mi t for a Tel ecommuni cati ons Tow er on an Approxi matel y 200-Acre Parcel Located off of Hal yburto n Memo ri al Parkw ay BRIEF SUMMARY: Milestone Communications is requesting a Special Use P ermit to develo p a 140’ tall, mono pole style telecommunications tower in Ve terans P ark, a public park owned and ope rate d by New Hanover County. The park is adjacent to Murray M iddle School and Ashle y High School, and surrounded by single family residential. The tower would be located in an existing vegetated area between a parking area and ball fields, 42 1.6 ’ away from the ne arest residential property. The towe r would be located within a 75’ by 35 ’ le ase area along with ground-level equipment to support the ante nnas on the to wer. The towe r is designed to accommodate up to 5 carriers. Surrounding the tower and e quipme nt would be a chain link fence with privacy slats and a 25 ’ wide landscape buffer to provide visual screening. Departments of New Hanover County Government including Info rmation Techno lo gy, P arks and Gardens, and P lanning and Land Use have coordinated with M ilestone since the initial propo sal. New Hanover County Scho ols has no objections to the reque st. The staff summary includes a detailed analysis of the ordinance requirements that support that the fo ur conclusions required for approval of the Special Use Permit can be met based on the information received in the applic atio n package. The P lanning Board co nsidered this application at their J une 7, 2018 me e ting. No one from the public spoke in favor of, or in opposition to, the application. The P lanning Board voted 6-0 to re c ommend approval of the request, citing the preliminary findings of fact provide d by staff, with no co nditio ns. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Build and maintain infrastructure • Implement plans for land use, economic developme nt, infrastructure and enviro nmental programs • Understand and act on citizen needs RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff has conducted an analysis of the proposed use and the info rmation pro vide d as part o f the application Board of Commissioners - August 20, 2018 ITEM: 20 Staff has conducted an analysis of the proposed use and the info rmation pro vide d as part o f the application package and has created pre liminary findings of fact to support each of the co nclusio ns required to be reached to approve the special use permit request. The se preliminary findings o f fact and co nc lusio ns are based sole ly on the information provided to date, prio r to any information or testimony in support or opposition to the request that may be presented at the upcoming public hearing at the Bo ard meeting. Staff concludes that based o n the information presented with the application and supple mental co rrespondence, the four required conclusions could be met to approve the Spe c ial Use P ermit request. Example Motion for Approval: Motion fo r approval, as the Bo ard finds that this application for a special use permit me e ts the four required conclusions based on the findings of fact included in the Staff Summary. Example Motion for Denial: Motion for denial, as the Board cannot find that this pro posal: 1. Will not materially endanger the public health o r safe ty; 2. Meets all required conditions and specifications of the Zoning Ordinance; 3. Will not substantially injure the value of adjoining or abutting pro perty; 4. Will be in harmony with the surrounding area, and is in general conformity of the plans of development for New Hanover County. [State the finding(s) that the application does not meet and inc lude reaso ns to why it is not being met] ATTACHMENTS: S18-03 Staff Summary S18-03 Script S18-03 Neighbor Properties Map S18-03 Zoning Map S18-03 FLUM Map Applicant Materials Cover Page S18-03 Application Package 1 S18-03 Application Package 2 S18-03 Application Package 3 S18-03 Application Package 4 S18-03 FAA Determination Proposed Site Plan Cover Page S18-03 P roposed Site Plan COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend appro val unless greater weight of the competent and material evidence presented during the public hearing suggests that one or more of the require d c onclusions c anno t be met. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - August 20, 2018 ITEM: 20 S18-03 Staff Summary BOC 8.20.2018 Page 1 of 7 STAFF SUMMARY OF S18-03 SPECIAL USE PERMIT APPLICATION APPLICATION SUMMARY Case Number: S18-03 Request: Special Use Permit in order to develop a telecommunications tower Applicant: Property Owner(s): Johnathan Yates for Milestone Communications New Hanover County Location: Acreage: Veterans Park, Halyburton Memorial Parkway 199.82 PID(s): Comp Plan Place Type: R08100-006-026-000 General Residential Existing Land Use: Proposed Land Use: Public Schools and Parks/Recreation Facility Telecommunications Tower Current Zoning: R-15 SURROUNDING AREA LAND USE ZONING North Single-Family Residential R-15/R-10 East Single-Family Residential R-15 South Single-Family Residential R-15 West Single-Family Residential R-15 Board of Commissioners - August 20, 2018 ITEM: 20- 1 - 1 S18-03 Staff Summary BOC 8.20.2018 Page 2 of 7 ZONING HISTORY April 7, 1971 Initially zoned R-15 (Area 4) COMMUNITY SERVICES Water/Sewer Water and Sewer is available through CFPUA but not necessary for this use Fire Protection New Hanover County Fire Services, New Hanover County Southern Fire District, New Hanover County Myrtle Grove Station Schools Anderson Elementary, Codington Elementary, Murray Middle, and Ashley High Schools Recreation Veterans Park CONSERVATION, HISTORIC, & ARCHAEOLOGICAL RESOURCES Conservation No known conservation resources Historic No known historic resources Archaeological No known archaeological resources Board of Commissioners - August 20, 2018 ITEM: 20- 1 - 2 S18-03 Staff Summary BOC 8.20.2018 Page 3 of 7 Proposed Site Plan  The application proposes a 140’ tall monopole style telecommunications tower: Proposed Site Plan TRANSPORTATION  Access will be provided via a new access easement to the tower site from Halyburton Memorial Parkway over the existing entrance drive and parking lot. Trip Generation LAND USE INTENSITY AM PEAK PM PEAK Wireless Communication Facility N/A ≤ 1 ≤ 1  Traffic Impact Analyses are required to be completed for proposals that will generate more than 100 peak hour trips in either the AM or PM peak hours.  This project will have virtually no impact on traffic on the nearby road network. ENVIRONMENTAL  The site does not contain any Special Flood Hazard Areas, wetlands, or Natural Heritage Areas.  The subject property drains to the Cape Fear River.  Soils at the site are Kureb Sand according to the Soil Survey for New Hanover County. Board of Commissioners - August 20, 2018 ITEM: 20- 1 - 3 S18-03 Staff Summary BOC 8.20.2018 Page 4 of 7 2016 COMPREHENSIVE LAND USE PLAN The New Hanover County Future Land Use Map provides a general representation of the vision for New Hanover County’s future land use, as designated by place types describing the character and function of the different types of development that make up the community. Specific goals of the Comprehensive Plan are designated to be promoted in each place type, and other goals may be relevant for particular properties. Future Land Use Map Place Type General Residential Place Type Description Focuses on lower-density housing and associated civic and commercial services. Typically, housing is single-family or duplexes. Commercial uses should be limited to strategically located office and retail spaces, while recreation and school facilities are encouraged throughout. Analysis The Comprehensive Plan does not specifically address the location of telecommunications towers and other infrastructure, and the place type description for General Residential does not provide substantive guidance for evaluating the applicant’s petition. However, the Comprehensive Plan’s implementation guidelines do aim to support business success, workforce development, and economic prosperity, and telecommunications infrastructure can help to advance those goals when placed to best serve the needs of surrounding residents and the adjacent schools. Consistency Recommendation The proposed telecommunications tower is generally CONSISTENT with the goals of the 2016 Comprehensive Plan because it will provide for the communications infrastructure necessary to support the educational and economic activities of nearby residents, businesses, and students Board of Commissioners - August 20, 2018 ITEM: 20- 1 - 4 S18-03 Staff Summary BOC 8.20.2018 Page 5 of 7 PLANNING BOARD ACTION The Planning Board considered this application at their June 7, 2018 meeting. No one from the public spoke in favor of, or in opposition to, the application. The Planning Board voted 6-0 to recommend approval of the request, citing the preliminary findings of fact provided by staff, with no conditions. STAFF PRELIMINARY CONCLUSIONS AND FINDINGS OF FACT: Staff has conducted an analysis of the proposed use and the information provided as part of the application package and has created preliminary findings of fact for each of the conclusions required to be reached to approve the special use permit request. These preliminary findings of fact and conclusions are based solely on the information provided to date, prior to any information or testimony in support or opposition to the request that may be presented at the upcoming public hearing at the Board meeting. Conclusion 1: The Board must find that the use will not materially endanger the public health or safety where proposed and developed according to the plan as submitted and approved. A. Water and sewer infrastructure and capacity are available to serve the site, but not necessary for the proposed use. B. The subject property is located in the New Hanover County South Service District. C. Access to the tower site will be provided by a new access easement to the tower site from Halyburton Memorial Parkway over the existing entrance drive and parking lot. D. The subject site does not host any known cultural, archaeological, or environmental resources. E. The proposed use will have virtually no traffic impact on the surrounding transportation network. Staff Suggestion: Evidence in the record at this time supports a finding that the use will not materially endanger the public health or safety where proposed. Conclusion 2: The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance. A. Telecommunication Communication Facilities, Cellular, and Related Towers are allowed by Special Use Permit in the R-15, Residential zoning district provided that the project meets the standards of Section 63.5-1 of the Zoning Ordinance. B. Section 63.5-1(A) requires that the setback from any existing residential property line or residential zoning district boundary for any tower, antenna, or related structure in any zoning district be a distance equal to the height of the tower as measured from the base of the tower. The location of the proposed 140’ tall tower is approximately 422’ from the nearest property line, meeting the setback requirement of Section 63.5-1(A). C. Section 63.5-1(B)1 requires that the minimum distance between the tower and any other adjoining parcel of land or road must be equal to the minimum setback of 50’ described in Section 63.5-1(A), plus any additional distance necessary to ensure that the tower, as designed, will fall within the tower site. The proposed location complies with this provision, and no evidence has been submitted suggesting that additional distance is necessary. D. Section 63.5-1(B)2 requires the applicant to submit photographs and statements as to the potential visual and aesthetic impacts on all adjacent residential zoning districts. Information provided in Tab 8 of the application binder meets this requirement. Board of Commissioners - August 20, 2018 ITEM: 20- 1 - 5 S18-03 Staff Summary BOC 8.20.2018 Page 6 of 7 E. Section 63.5-1(C) requires a landscaped buffer with a base width not less than 25 feet and providing 100% opacity, in addition to a minimum 8 ft. tall fence surrounding the tower base. The proposed plans meet this requirement. F. Section 63.5-1(D) requires that all applicants seeking approval for the construction of any new towers, antennas, and related structures shall submit written evidence in the form of a report to demonstrate that collocation on any existing tower, antenna or usable structure in the search area for the new tower is not reasonable or possible. Technical data in the report shall include certification by a Registered Professional Engineer licensed in the State of North Carolina or other qualified professional, whose qualifications shall be included, regarding service gaps or service expansions that are addressed by the proposed telecommunication tower and accompanying maps and calculations demonstrating the need for the proposed tower. A map showing the search ring and an inventory of all structures investigated for co-location shall be included as well as a radio frequency analysis indicating the coverage of existing wireless communications sites, coverage prediction, and design radius, together with a certification from the applicant’s radio frequency (RF) engineer that the proposed network design is intended to improve coverage or capacity potential or reduce interference and the proposed facility cannot be achieved by any higher ranked alternative such as a concealed (stealth) facility, attached facility, replacement facility, co-location, or new antenna support structure. An analysis and report provided in Tab 9 of the application package meets these requirements. G. Section 63.5-1(E) requires that towers over 150’ tall be engineered to accommodate a minimum of two additional providers. The proposed tower is 140’ tall and not required to meet this provision; however, the tower has been designed to co-locate four additional providers’ equipment in addition to the Verizon antennas as depicted on Sheet Z2 in Tab 1 of the application package. H. Section 63.5-1(F) requires that all applicants seeking approval shall also submit a written affidavit from a qualified person or persons, including evidence of their qualifications, certifying that the construction or placement of such structures meets the provisions of the Telecommunications Act of 1996, the National Environmental Policy Act of 1969, FCC Rules Sections 1.1311, 1.1312, 1.1307 and all other applicable federal, state and local laws. The statement must certify that radio frequency emissions from the antenna array(s) comply with the FCC standards. The statement shall also certify that both individually and cumulatively the proposed facilities located on or adjacent to the proposed facility will comply with current FCC standards. Documentation from EBI Consulting in Tab 11 of the application package meets these requirements. I. Section 63.5-1(I) regulates the signage allowed on the tower and related equipment. The signage proposed is compliant with this ordinance provision. J. Section 63.5-1(J) prohibits the storage of equipment, hazardous waste, or materials not needed for the operation, prohibits outdoor storage yards in a tower equipment compound, and prohibits habitable space within the compound area. The applicant’s proposal complies with this ordinance section. K. Section 63.5-1(L) requires that, when the proposed tower site is within 10,000 feet of an airport or within any runway approach zone, the applicant submit Form 7460 to the Federal Aviation Administration (FAA) to assure compliance with all FAA standards. An FAA Aeronautical Evaluation was included with the application (Tab 10) and indicates that the site and proposal is in compliance with FAA regulations. Staff Suggestion: Evidence in the record at this time supports a finding that the use meets all of the required conditions and specifications of the Zoning Ordinance. Board of Commissioners - August 20, 2018 ITEM: 20- 1 - 6 S18-03 Staff Summary BOC 8.20.2018 Page 7 of 7 Conclusion 3: The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity. A. The location of the proposed telecommunications tower is located in an area with other nonresidential uses including active parks facilities, a water tower, and public schools. B. The nearest residential properties are 421.6’ south of the proposed tower location. C. A 25’ wide buffer surrounding the tower base will provide visual screening. Staff Suggestion: Evidence in the record at this time supports a finding that the use will not substantially injure the value of adjoining or abutting property. Conclusion 4: The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. A. The subject site is in a county-owned public park facility that is primarily used for active recreation, with facilities including baseball and softball fields, soccer fields, and associated lighting, parking, and amenities. B. The nearest residential properties are 421.6’ south of the proposed tower location. C. The site is classified as General Residential by the 2016 Comprehensive Land Use Plan; these areas focus on lower-density housing and associated civic and commercial services. Infrastructure including telecommunications infrastructure are appropriate within this placetype when located appropriately. D. The proposed telecommunications tower is generally CONSISTENT with the General Residential place type from the 2016 Comprehensive Land Use Plan. Staff Suggestion: Evidence in the record at this time supports a finding that the use is in general conformity with the plan of development for New Hanover County. Board of Commissioners - August 20, 2018 ITEM: 20- 1 - 7 SCRIPT for SPECIAL USE PERMIT Application (S18-03) Request by Milestone Communications, on behalf of the property owner, New Hanover County, for a Special Use Permit for a telecommunications tower on an approximately 200-acre parcel located off of Halyburton Memorial Parkway. 1. Swear witnesses: Announce that “the Special Use Permit process requires a quasi-judicial hearing; therefore, any person wishing to testify must be sworn in. All persons who signed in to speak or who want to present testimony please step forward to be sworn in. Thank you.” 2. This is a public hearing. We will hear a presentation from staff. Then the applicant and any opponents will each be allowed 15 minutes for their presentation and additional 5 minutes for rebuttal. 3. Conduct Hearing, as follows: a. Staff presentation b. Applicant’ s presentation (up to 15 minutes) c. Opponent’s presentation (up to 15 minutes) d. Applicant’s cross examination/rebuttal (up to 5 minutes) e. Opponent’s cross examination/rebuttal (up to 5 minutes) 4. Close the Public Hearing 5. Board discussion 6. Ask Applicant whether he/she agrees with staff findings and any proposed conditions. 7. Vote on the Special Use Permit application. Motion for approval of the permit - All findings are positive. Motion for approval of the permit, subject to conditions specified below: (State Conditions) ___________________________________________________________________________ ___________________________________________________________________________ Motion for denial of the permit because the Board cannot find: a. That the use will not materially endanger the public health or safety if located where proposed for the following reason: ________________________________________________________________________ ________________________________________________________________________ b. That the use meets all required condition and specifications: ________________________________________________________________________ ________________________________________________________________________ c. That the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity: Board of Commissioners - August 20, 2018 ITEM: 20- 2 - 1 ________________________________________________________________________ ________________________________________________________________________ d. That the location and character of the use if developed according to the plan submitted and approved will be in harmony with the area in which it is located and is in general conformity with the plan of development for New Hanover County: ________________________________________________________________________ ________________________________________________________________________ Example Motion for Approval: Motion for approval, as the Board finds that this application for a Special Use Permit meets the four required conclusions based on the findings of fact included in the Staff Summary. Example Motion for Denial: Motion for denial, as the Board cannot find that this proposal: 1. Will not materially endanger the public health or safety; 2. Meets all required conditions and specifications of the Zoning Ordinance; 3. Will not substantially injure the value of adjoining or abutting property; 4. Will be in harmony with the surrounding area, and is in general conformity of the plans of development for New Hanover County. [State the finding(s) that the application does not meet and include reasons to why it is not being met] Board of Commissioners - August 20, 2018 ITEM: 20- 2 - 2 R-15 R-10 B-2 I-2 O&I PRIVATE CA R O L I N A B E A C H R D HILLSIDE DR PILOTS RIDGE RD CH A M P L A I N D R GOLDEN RD TAHOE R D O N T A R I O R D LE N O I R D R HAIL S H A M D R HEATHCLIFF RD WALSTON DR BER R I D G E D R SUPERIO R R D LACEWOOD CT MARIA CT SA G O P A L M D R BURROUGHS DR CA R O L I N A B E A C H R D PRIVATE PRIV A T E P R I V A T E PRIVATE PRIVA T E ® S18-03 Parcels within 500 Feet of Case Site Case: S18-03 Existing Zoning/Use:Proposed UseSite Address: 700 block Halyburton Memorial Pky R-15/ School Telecom Tower 2,000 Feet R S18-03 Physical Address 555 HALYBURTON MEMORIAL PKY 605 BURROUGHS DR 607 BURROUGHS DR 609 BURROUGHS DR 611 BURROUGHS DR 613 BURROUGHS DR 615 BURROUGHS DR 617 BURROUGHS DR 619 BURROUGHS DR 621 BURROUGHS DR 623 BURROUGHS DR 701 BURROUGHS DR 703 BURROUGHS DR 705 BURROUGHS DRBoard of Commissioners - August 20, 2018 ITEM: 20- 3 - 1 B-2 CUD B-1 CUD B-2 I-2 R-10 B-1 R-15 O&I ® S18-03 Zoning Districts SHOD A-IAR B-1B-2 EDZDI-1 I-2 O&I PDR-10 R-15 R-20 R-20SR-7 RA RFMU SC Incorporated Areas Indicates Conditional Use District (CUD)Indicates Conditional Zoning District (CZD)See Section 55.1 of the Zoning OrdinanceCOD Case: S18-03 Existing Zoning/Use:Proposed UseSite Address: 700 block Halyburton Memorial Pky R-15/ School Telecom Tower Sewer Collector Water Distribution Main 2,000 Feet R Board of Commissioners - August 20, 2018 ITEM: 20- 4 - 1 HUR ON DR SEAVIEWRDW CATHAYRD XING CA R O L I N A B E A C H R D AMSDENCT ALG O A B A Y L N SUNRISE LN WINDGATEDR OLIVER C T VANCOUVER CT GROVEPOINTRD WACCAMAWCT HONS TRL BURROUGHSDR ZEPHYRDR KIRKWOODDR SO P H I A C T L O W R Y C T HILLSIDEDR WELBORNRD VENTURADR PRIVATE RICE MARSH WAY WEDDERBUR N D R ST O N E C T GLENARTHURDR DANTONST TEVIOTRD BANCROFTDR MYRT L E G R O V E R D F ONT ANARD O K E E CHOBEERD LE NOI R DR STODDA R D R D MO R R O W R D KINSELLACT PONTCHART R A INRD BURTON LN MYRTLELANDINGPL STEARMA N CT BURBANKRD GAMMONCT LACEWOOD C T TR I N I T Y B A Y C T RIVERBREEZE DR IVERSTO N ECT LAMBS C T HAIL S HA M D R ONTARIORD HEPWORTHWAY L I PSCOMBDR ERIE CT HALYBURTONMEMORIAL PKY RIV E R R D WINDS RIDGE D R CLA R K H I L L R D BELLAPORT L N WATAUGA R D FAULKENBERRYRD PASSAGEGATEWAY BERRIDGEDR WALSTONDR CHAMPL AI N DR SAINTCL AI RDR NAPLESDR WELMONTDR BAYLORDR BR A N F O R D R D MARIACT STA P L E T O N R D B ONFIREDR ROCKLEDGE RD STANDSBERR Y LN SAGOPALMDR EGRETPOINTRD C HISSOMRD T AHOE RD LAVEENWAY CASTINEWAY SAGO BAY DR EDGEWATERMHPRD ADELE CT JOEYCT DORRI NGTON D R COUNTRYPLACERD SUPERI OR RD BRADBURYCT SEAVIEW RD E HEATHCLIFF RD COL QUITTDR GOLDENRD PILOTS RIDGE RD CONSERVATION GENERAL RESIDENTIAL COMMUNITY MIXED USE ® S18-03 Place Types Commerce Zone Employment Center General Residential Urban Mixed Use Community Mixed Use Rural Residential Conservation Case: S18-03 Existing Zoning/Use:Proposed UseSite Address: 700 block Halyburton Memorial Pky R-15/ School Telecom Tower 2,000 Feet R Board of Commissioners - August 20, 2018 ITEM: 20- 5 - 1 APPLICANT MATERIALS Board of Commissioners - August 20, 2018 ITEM: 20- 6 - 1 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 1 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 2 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 3 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 4 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 5 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 6 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 7 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 8 HTLLMAN Ynres & TISDALE ATTT]RNEYS AND COUNSELBRs¡ AT LAW JONATHAN L. YATES DTRECT VOICE A43 414-9754 J LY@H ELLMANYATES. coM HELLMAN YATES & TISDALE, PA I05 BROAD STREET, THIRÞ FLOOR CHARLESToN, SoUTH CARoLINA 294C)I v 443 266-9099 F 443 266-9 I aa May 4, zorS VIA FBDERAL EXPRE,SS Ben Andrea,CZA, AICP Current Planning &, Zoning Supervisor Planning & Inspections- Planning &. Zoning New Hanover County 230 Government Center Drive, Suite 110 Wilmington, NC 28403 (910) 7e8-7s7r Re: Proposed 140-foot monopole-style wireless communications facility to be located off of Halyburton Memorial Parkway, Wilmington, NC 28412 by Milestone Communications. Dear Ben, We are pleased to present this application on behalf of Milestone Communications for a proposed 14O-foot monopole-style wireless communications facility to be located off of Halyburton Memorial Parkway, Wilmington, NC 28412. The underlying property is owned by New Hanover County and is designated as New Hanover County tax map # R08100-006-026- 000. The property is zoned R-15, The facility is desperately needed in order to provide adequate voice and advanced data coverage and capacity to the surrounding area. We have taken the liberty of recasting the relevant sections of the New Hanover County Zoning Ordinance below with our response to the relevant section in bold. As you will see from the following, all of the New Hanover County requirements have been met. Section 63.5-1: Telecommunication Communication Facilities, Cellular and Related Towers These f¿cilities may be located by right in the I-1 and I-2 Districts and by special use permit in all other zoning districts. In addition, these facilities shall be subject to the following: (A) Except for amateur radio antenna up to 90 feet, any tower, antenna or related structure in any zoning district shall set back from any existing residential property line or residential Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 9 May 4, zorS Page z zoning district boundary a distance equal to the height of the tower as measured from the base of the tower. In no case shall the setback for any tower, antenna or related structure be less than 50 feet. As shown on Sheet Vl of the Site Plans and Drawings, attached hereto as Exhibit "l" and incorporated herein by reference, the proposed wireless telecommunications facility is more than 421feet from any residential zoning district, and at least 50 feet from all property lies, thereby complying with this requirements. Furthermore, the fall zone for the proposed monopole-style communications tower has been certified at less than 140 feet, as shown in the ANSU Fall Zone Certification by North Carolina Professional Engineer Keith J. Tindall' attached hereto as Exhibit oo7" ^ndincorporated herein by reference. (B) Where Special Use Permits are required, all of the following standards shall be applied, and all requirements must be met. Additional conditions may be determined to be necessary to mitigate negative impacts, and the permit should be approved only if all negative impacts can be mitigated. No reductions in setbacks may be granted for this use under Section 62.1- 4 of this ordinance. The minimum distance between the tower and any other adjoining parcel of land or road must be equal to the minimum setback described above, plus any additional distance necessary to ensure that the tower, as designed, will fall within the tower site The fall zone for the proposed monopole-style wireless communications tower has been certified at less than 140 feet, as shown in Exhibit "7", thus fully contained on the New Hanover County property. The applicant shall provide simulated photographic evidence of the proposed appearance of the tower from four (4) vantage points and a statement as to the potential visual and aesthetic impacts on all adjacent residential zoning districts. The simulation shall include overall height; configuration; physical location; mass and scale; materials and color (including proposals for stealth structures); and illumination. Photo simulations for the proposed monopole-style communications facility are attached hereto as Exhibit "S" and incorporated herein by reference. Concealed (stealth) or camouflaged facilities are encouraged when the method of concealment is appropriate to the proposed location. Auached stealth facilities may include but are not limited to: painted antenna and feed lines to match the color of a building or structure, faux windows, dormers, or other architectural features that blend with an existing or proposed building or structure. Freestanding stealth facilities typically have a secondary, obvious function such as church steeple, windmill, silo, light standard, flagpole, bell/clock tower, water tower, or tree. There is no appropriate method of concealment for this facility on the New Hanover County property. We are deploying the monopole deign, as it has been T 2. 3 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 10 May4, zorS Page 3 found to be the most innocuous and visibly-pleasing to the surrounding area by the United States Fish and Wildlife Service, 4. The proposed appearance of concealed or non-concealed facilities shall be evaluated for compatibility with the surrounding community prior to submission of the special use application. Applicants shall meet with Planning and Land Use staff for a preliminary review of proposed appearance in order to assure each facility will impose the least obtrusive visual impact. The Applicants accept and acknowledge this provision. (C) A landscaped buffer with a base width not less than21 feet and providing 100% opacity shall be required within the tower site to screen the exterior of protective fencing or walls. The base of the tower and each guy wire anchor must be surrounded by a fence or wall not less than 8 feet in height. As shown on Sheet 22 of Exhibit'01", the proposed facility will be enclosed by an eight-foot chain-linked fence with a green-slat privacy screen. Also, as shown on Sheet 7ß of Exhibit 'ol"rtb,e proposed facility will have a 25' landscape buffer consisting of 34 Nellie R. Stevens Holly's which will be at least 6-feet high at time of planting. (D) All applicants seeking approval for the construction of any new towers, antennas, and related structures shall submit written evidence in the form of a report to demonstrate that collocation on any existing tower, antenna or usable structure in the search area for the new tower is not reasonable or possible. Technical data in the report shall include certification by a Registered Professional Engineer licensed in the State of North Carolina or other qualihed professional, whose qualifications shall be included, regarding service gaps or service expansions that are addressed by the proposed telecommunication tower and accompanying maps and calculations demonstrating the need for the proposed tower. A map showing the search ring and an inventory of all structures investigated for co-location shall be included as well as a radio frequency analysis indicating the coverage of existing wireless communications sites, coverage prediction, and design radius, together with a certification from the applicant's radio frequency (RF) engineer that the proposed network design is intended to improve coverage or capacity potential or reduce interference and the proposed facility cannot be achieved by any higher ranked altemative such as a concealed (stealth) facility, attached facility, replacement facility, co-location, or new antenna support structure. Please see the letter by Zlatko Bibic of Verizon \ilireless and Coverage Analysis, which are attached hereto as Exhibit oo9" and incorporated herein by reference. (E) All towers shall be constructed to accommodate collocation. Towers over 150 feet in height shall be engineered to accommodate at a minimum two additional providers. Towers 150 feet or less in height shall be engineered to accommodate at a minimum one additional provider. As shown of Sheet 22 of F,x}nibit "l", the proposed facility has been designed for Verizon Wireless and at least four (4) other wireless carrierso thereby complying with this requirement. Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 11 May 4, zorS Page 4 (F) All applicants seeking approval shall also submit a written affidavit from a qualified person or persons, including evidence of their qualifications, certiffing that the construction or placement of such structures meets the provisions of the Telecommunications Act of 1996, the National Environmental Policy Act of 1969, FCC Rules Sections 1.1311, l.l3l2,1.1307 and all other applicable federal, state and local laws. The statement must certifr that radio frequency emissions from the antenna anay(s) comply with the FCC standards. The statement shall also certify that both individually and cumulatively the proposed facilities located on or adjacent to the proposed facility will comply with current FCC standards. In accordance with NCGS I53A-349.52(a),the County cannot base its permitting decision on public safety implications of radio frequency emissions of wireless facilities. Please see the NEPA and FCC Standards Compliance Letter by Jason Los' of EBI Consulting, attached hereto as Exhibit o'11" and incorporated herein by reference. (G) Any tower and associated equipment which was lawfully constructed under the terms of the Ordinance, which is now considered a nonconforming improvement, may continue or be reconstructed as a conforming improvement even through the tower and associated equipment may not conform with the provisions of this Ordinance for the district in which it is located. Towers and associated equipment may only be enlarged and/or relocated if the enlarged or relocated tower eliminates the need for an additional tower, provides additional collocation opportunities on the tower, or provides additional antenna space on the tower; and provided further that the enlargement and/or relocation shall be in conformance with the following regulations and design limitations : 1. Tower height may not be increased by more than l5o/o of the originally constructed tower height. Increases in height greater than 15o/o will require a variance from the Board of Adjustment. 2. A tower shall be allowed to be reconstructed and relocated within the boundaries of the property on which it is located so long as the decrease in the setback does not exceed 15% of the originally constructed tower height and the relocated tower is sited to minimize any increase in the existing nonconformity. Any request to reconstruct and relocate the tower where the resulting decrease in setback exceeds 15% of the originally constructed tower height shall require a variance from the Board of Adjustment. (814197) This provision is not applicable, as this is an application for a new tower. (H) Cellular and PCS antennas attached to existing structures shall not add more than six feet to the overall height ofa structure. (10/02) This provision is not applicable, as this is an application for a new tower. (I) Signage: 1. Attaching commercial messages for off-site or on-site advertising shall be prohibited. Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 12 9 May 4, zorS Page 5 2 The only signage that is permitted upon a tower, antenna support structure, equipment cabinet, or fence shall be informational, and for the pulpose of identiffing (1) the antenna support structure (such as ASR registration number); (2) the party responsible for the operation and maintenance of the facility; (3) its current address and telephone number; (4) security or safety signs; (5) properfy manager signs for the tower (if applicable); and (6) signage appropriate to warn the general public as to the use of the facility for radi ofrequency transmissions. Milestone Communications and all other users of the proposed communications facility will only place the federally-required site identification and emergency signage on the proposed facility, as shown on Sheet 24 of Exhibit "1,'. (J) Equipment Compound l. Shall not be used for the storage of any equipment or hazardous waste (e.g., discarded batteries) or materials not needed for the operation. No outdoor storage yards shall be allowed in a tower equipment compound. The Applicants accept and acknowledge this provision. 2. Shall not be used as habitable space The Applicants accept and acknowledge this provision. (K) Outside Experts and Disputes 1. Siting of telecommunications facilities may involve complex technical issues that require review and input by outside experts. Staff may require the applicant to pay the reasonable costs of a third-party technical study of a proposed facility. Selection of expert(s) to review the proposal shall be at the sole discretion of the decision-making body. The Applicants accept and acknowledge this provision. 2.If anapplicant for a telecommunications facility claims that one (l) or more standards of this Ordinance are inconsistent with federal law as applied to a particular property, or would prohibit the effective provision of wireless communications within the relevant market area, the decision-making body may require that the application be reviewed by a qualified engineer for a determination of the accuracy of such claims. Any costs shall be charged to the applicant. The Applicants accept and acknowledge this provision. (L) The applicant shall submit Form 7460 to the Federal Aviation Administration (FAA) to assure compliance with all FAA standards and to resolve issues of concem, including required lighting, possible transmission interference or other conflicts when the proposed tower site is located within ten thousand (10,000) feet of an airport or within any runway approach zone. Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 13 May 4, zorS Page 6 Please see the FAA Filing & Letter of Ken Patterson of Ken Patterson Airspace Consultingo Inc., attached hereto as Exhibit'010" and incorporated herein by reference. In addition, we have also enclosed the following documents: 1. Copy of Current Tax Map, attached hereto as Exhibit "2" artd incorporated herein by reference; 2. Site Survey, attached hereto as Exhibit "3" and incorporated herein by reference; 3. Adjacent Property Owners and Uses, attached hereto as Exhibit "4" aîd incorporated herein by reference; 4. Traffic Impact Worksheet, attached hereto as Exhibit'05" and incorporated herein by reference; 5. Authority for Appointment of Agent, attached hereto as Exhibit o'6" and incorporated herein by reference; and Once you have a chance to review the enclosed documents, please let us know if there are any outstanding materials or fees needed for this submittal. I can be reached at 843-414-9756. We would respectfully request that this application be placed on the Planning Board's Agenda for their June 7, 2018 meeting. Thank you so much for taking a look and for all your help with this. With warmest regards,I am Yours very truly, J L/' Jonathan L. JLY:jlc Enclosures Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 14 Index to Exhibits 1.) Site Plans & Drawings; 2.) Copy of Current Tax Map; 3.) Site Survey; 4.) Adjacent Property Owners and Uses; 5.) Traffic Impact Worksheet; 6.) Authority for Appointment of Agent; 7.) ANSI/ Fall Zone letter; 8.) Photo Simulations; 9.) Carrier Coverage Analysis and Search Ring; 10.) FAA Filing & Letter of Ken Patterson Airspace Consulting, Inc.; and 11.) Compliance Letter by Jason Los of EBI Consulting. Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 15 Exhibit 1 Subject Property Photos Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 16 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 17 SITE SURVEY V1 SITE VICINITY MAP (NTS) SANDERS SURVEYING & MAPPING SERVICES, INC. HA L Y B U R T O N M E M O R I A L P A R K W A Y WI L M I N G T O N , N C 2 8 4 1 2 NE W H A N O V E R C O U N T Y SI T E N A M E : H A L Y B U R T O N P A R K 18214.001 NO R T H C A R O L I N A 3 Marcus Drive Greenville, SC 29615 Ph. (864) 288-0553 Fax. (864) 288-0559 NC FIRM LICENSE NUMBER: C - 2484 BA S E T R A N S C E I V E R S I T E Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 18 SANDERS SURVEYING & MAPPING SERVICES, INC. HA L Y B U R T O N M E M O R I A L P A R K W A Y WI L M I N G T O N , N C 2 8 4 1 2 NE W H A N O V E R C O U N T Y SI T E N A M E : H A L Y B U R T O N P A R K 18214.001 NO R T H C A R O L I N A 3 Marcus Drive Greenville, SC 29615 Ph. (864) 288-0553 Fax. (864) 288-0559 NC FIRM LICENSE NUMBER: C - 2484 BA S E T R A N S C E I V E R S I T E SITE SURVEY V2Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 19 SITE SURVEY V3 SANDERS SURVEYING & MAPPING SERVICES, INC. HA L Y B U R T O N M E M O R I A L P A R K W A Y WI L M I N G T O N , N C 2 8 4 1 2 NE W H A N O V E R C O U N T Y SI T E N A M E : H A L Y B U R T O N P A R K 18214.001 NO R T H C A R O L I N A 3 Marcus Drive Greenville, SC 29615 Ph. (864) 288-0553 Fax. (864) 288-0559 NC FIRM LICENSE NUMBER: C - 2484 BA S E T R A N S C E I V E R S I T E Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 20 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 21 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 22 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 23 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 24 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 25 Exhibit 2 Site Plans and Drawings Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 26 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 27 Exhibit 3 Coordination Letters Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 28 SITE SURVEY V1 SITE VICINITY MAP (NTS) SANDERS SURVEYING & MAPPING SERVICES, INC. HA L Y B U R T O N M E M O R I A L P A R K W A Y WI L M I N G T O N , N C 2 8 4 1 2 NE W H A N O V E R C O U N T Y SI T E N A M E : H A L Y B U R T O N P A R K 18214.001 NO R T H C A R O L I N A 3 Marcus Drive Greenville, SC 29615Ph. (864) 288-0553Fax. (864) 288-0559 NC FIRM LICENSE NUMBER: C - 2484 BA S E T R A N S C E I V E R S I T E Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 29 Exhibit 4 Conceptual Drawings Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 30 SITE SURVEY V1 SITE VICINITY MAP (NTS) SANDERS SURVEYING & MAPPING SERVICES, INC. HA L Y B U R T O N M E M O R I A L P A R K W A Y WI L M I N G T O N , N C 2 8 4 1 2 NE W H A N O V E R C O U N T Y SI T E N A M E : H A L Y B U R T O N P A R K 18214.001 NO R T H C A R O L I N A 3 Marcus Drive Greenville, SC 29615Ph. (864) 288-0553 Fax. (864) 288-0559 NC FIRM LICENSE NUMBER: C - 2484 BA S E T R A N S C E I V E R S I T E Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 31 SANDERS SURVEYING & MAPPING SERVICES, INC. HA L Y B U R T O N M E M O R I A L P A R K W A Y WI L M I N G T O N , N C 2 8 4 1 2 NE W H A N O V E R C O U N T Y SI T E N A M E : H A L Y B U R T O N P A R K 18214.001 NO R T H C A R O L I N A 3 Marcus Drive Greenville, SC 29615Ph. (864) 288-0553Fax. (864) 288-0559 NC FIRM LICENSE NUMBER: C - 2484 BA S E T R A N S C E I V E R S I T E SITE SURVEY V2 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 32 SITE SURVEY V3 SANDERS SURVEYING & MAPPING SERVICES, INC. HA L Y B U R T O N M E M O R I A L P A R K W A Y WI L M I N G T O N , N C 2 8 4 1 2 NE W H A N O V E R C O U N T Y SI T E N A M E : H A L Y B U R T O N P A R K 18214.001 NO R T H C A R O L I N A 3 Marcus Drive Greenville, SC 29615Ph. (864) 288-0553Fax. (864) 288-0559 NC FIRM LICENSE NUMBER: C - 2484 BA S E T R A N S C E I V E R S I T E Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 33 Exhibit 5 Memorandum of Community Meeting Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 34 Board of Commissioners - August 20, 2018 ITEM: 20- 7 - 35 Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 1 Exhibit 6 Site Aerial Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 2 Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 3 Exhibit 7 Visual Impact & Photo Simulations Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 4 April 26, 2018 Chris Harold Milestone Communications 12110 Sunset Hill Road, Suite 100 Reston, VA 20190 RE: Proposed 140’ (extendible to 150’) Monopole for Halyburton Park, NC (Sabre #18-7045-JDS) Dear Chris, As shown in our Structural Design Report #18-7045-JDS dated April 24, 2018, the above referenced monopole has been designed for a Basic Wind Speed of 115 mph (148 mph ultimate) with no ice and 30 mph with 1/4” radial ice, Structure Class II, Exposure Category C and Topographic Category 1 in accordance with the Telecommunications Industry Association Standard ANSI/TIA-222-G, “Structural Standard for Antenna Supporting Structures and Antennas”. When designed according to this standard, the wind pressures and steel strength capacities include several safety factors, resulting in an overall minimum safety factor of 25%. Therefore, it is highly unlikely that the monopole will fail structurally in a wind event where the design wind speed is exceeded within the range of the built-in safety factors. Should the wind speed increase beyond the capacity of the built-in safety factors, to the point of failure of one or more structural elements, the most likely location of the failure would be within one of the upper sections of the monopole shaft. Assuming that the wind pressure profile is similar to that used to design the monopole, the monopole will buckle at the location of the highest combined stress ratio within one of the upper sections. This is likely to result in the portion of the monopole above leaning over and remaining in a permanently deformed condition. Please note that this letter only applies to the above referenced monopole designed and manufactured by Sabre Towers & Poles. The fall radius for the monopole design described above is less than 140 feet. Sincerely, Keith J. Tindall, P.E. Vice President of Engineering Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 5 Exhibit 8 Search Ring Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 6 HALYBURTON PARK SITE 146FT. BALLOON TEST SITE PHOTOGRAPHY MAP Site Photograph Site 1 2 3 4 5 Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 7 146ft. Balloon Test H ALY BU RTON PARK Halyburton Memorial Pkwy, Wilmington, NC 28412146ft. MON OP OLESIMULATION View #1 from park property approximately 960ft. northwest of site Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 8 146ft. Balloon Test H ALY BU RTON PARK Halyburton Memorial Pkwy, Wilmington, NC 28412146ft. MON OP OLESIMULATION View #2 from park property approximately 785ft. north of site Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 9 146ft. Balloon Test H ALY BU RTON PARK Halyburton Memorial Pkwy, Wilmington, NC 28412146ft. MON OP OLESIMULATION View #3 from high school carpool lane approximately 1,550ft. west of site Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 10 146ft. Balloon Test H ALY BU RTON PARK Halyburton Memorial Pkwy, Wilmington, NC 28412146ft. MON OP OLESIMULATION View #4 from Burroughs Drive approximately 585ft. south of site Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 11 146ft. Balloon Test H ALY BU RTON PARK Halyburton Memorial Pkwy, Wilmington, NC 28412146ft. MON OP OLESIMULATION View #5 from Sago Bay Drive approx. 990ft. east-northeast of site Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 12 Exhibit 9 South Carolina Historical & Architectural Survey Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 13 Benjamin Andrea Current Planning and Zoning Supervisor 230 Government Center Drive, Suite 110 Wilmington NC 28403 Verizon has 2 existing sites that surround the proposed new site “Eugene Ashley”. Those sites are: Penders Point , located at 6124 Carolina Beach Road, Wilmington, NC 28412 Pilots Ridge, located at 6736 Carolina Beach Road, Wilmington, NC 28412 We are experiencing capacity issues at both of these 2 sites, and the Eugene Ashley site is needed to offload traffic from both of them. On the top of that it will provide an excellent coverage for the Eugene Ashley High School. Verizon RF Engineer Zlatko Bibic Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 14 Board of Commissioners - August 20, 2018 ITEM: 20- 8 - 15 WIRELESS NETWORK CONSULTING RF DESIGN ANALYSIS Halyburton Park Capacity Cell Split 2018Board of Commissioners - August 20, 2018 ITEM: 20- 9 - 1 Certification This analysis and report was created by Steven Kennedy an RF Engineer with over 30 years of experience in Wireless Network Engineering. I certify that the attached RF analysis and report is correct to the best of my knowledge, and all calculations, assumptions and conclusions are based on generally acceptable engineering practices: _______________________________ Report Stamped By Madhan Kumar Kantha Samy 05/22/2018 05/22/18 Board of Commissioners - August 20, 2018 ITEM: 20- 9 - 2 2018 Penders Point and Pilots Ridge Sites Current State Sectors covering Hwy 421 and into Halyburton Park are overloaded HALYBURTON PARK PILOTS RIDGE PENDERS POINT Board of Commissioners - August 20, 2018 ITEM: 20- 9 - 3 2018 Capacity Objective of new site Offload Northern sectors of Pilots Ridge and Southern Sectors of Penders Point –Sectors facing highways are overloaded from connection demands and have low throughput per user –Capacity is the primary requirement for the site –In building coverage and capacity will be increased in neighborhoods and shopping areas –Once new site comes on air, throughput and connections served will be increased Board of Commissioners - August 20, 2018 ITEM: 20- 9 - 4 2018 Tower Location Search Ring Board of Commissioners - August 20, 2018 ITEM: 20- 9 - 5 2018 Existing Structures evaluated Search Ring centered around existing Water tank Water tank structural would not allow for any more antennas on tank Ball Field light poles were not tall enough to allow for colocation of multiple carriers Due to access issues and security on schools, landowner recommended another location on property Carolina Beach Airport airspace protection would not allow for structure to be built at height needed in the North side of the search ring Board of Commissioners - August 20, 2018 ITEM: 20- 9 - 6 2018 FAA & FCC database search results FCC -No structures in database search for search ring FAA –only towers were significantly outside search ring Board of Commissioners - August 20, 2018 ITEM: 20- 9 - 7 2018 Capacity/Coverage analysis Green –in building coverage Yellow –in vehicle coverage Red –open field coverage While area currently has in building coverage the amount of users and data being requested by those users creates the need for a capacity site in the area. Board of Commissioners - August 20, 2018 ITEM: 20- 9 - 8 2018 RSRP Current Coverage Board of Commissioners - August 20, 2018 ITEM: 20- 9 - 9 2018 RSRP Coverage with new site Board of Commissioners - August 20, 2018 ITEM: 20- 9 - 10 2018 Concealed Pole / Stealth Pole With the site designed to handle 4 carriers a stealth pole would be a detriment to the capacity and coverage compared to the tower being requested Carriers are placing more equipment on the tower which allows for more capacity and better coverage for subscribers Forcing the site to a canister or stealth pole would not allow the subscribers in the area the advantages of tower mounted radio’s and all the services they provide It is recommended to keep the tower design as it is to allow for tower mounted radio’s Board of Commissioners - August 20, 2018 ITEM: 20- 10 - 1 2018 Conclusion Search ring was created due to capacity need on Verizon network Existing structures in area would not meet need due to external factors (height/access/security/structural) Milestone towers worked with various entities and agencies to obtain best location for new structure RF requirement is not coverage but capacity for existing users although new site will increase in building coverage in schools Board of Commissioners - August 20, 2018 ITEM: 20- 10 - 2 Exhibit 10 Wetlands & Waters Letter Board of Commissioners - August 20, 2018 ITEM: 20- 10 - 3 « OE/AAA Add a new Case Off Airport - Desk Reference Guide V_2017.4.0 Add a New Case Off Airport for Wind Turbines - Met Towers - Desk Reference Guide V_2017.4.0 Notice of Proposed Construction or Alteration - Off Airport Project Name:MILES-000465416-18 Sponsor:Milestone Communications Details for Case : Halyburton Park Show Project Summary Case Status ASN:2018-ASO-8415-OE Status:Accepted Public Comments:None Date Accepted:04/25/2018 Date Determined: Letters:None Documents:04/25/2018 HALYBURTON PARK -... Project Documents: None Construction / Alteration Information Structure Summary Notice Of:Construction Duration:Permanent if Temporary :Months: Days: Work Schedule - Start: Work Schedule - End: *For temporary cranes-Does the permanent structure require separate notice to the FAA? To find out, use the Notice Criteria Tool. If separate notice is required, please ensure it is filed. If it is not filed, please state the reason in the Description of Proposal. State Filing: Structure Type:Antenna Tower Structure Name:Halyburton Park FDC NOTAM: NOTAM Number: FCC Number: Prior ASN: Structure Details Proposed Frequency Bands Latitude:34° 5' 56.84'' N Longitude:77° 54' 20.55'' W Horizontal Datum:NAD83 Site Elevation (SE):24 (nearest foot) PASSED Structure Height (AGL):146 (nearest foot) Current Height (AGL): * For notice of alteration or existing provide the current AGL height of the existing structure. Include details in the Description of Proposal (nearest foot) Minimum Operating Height (AGL): * For aeronautical study of a crane or construction equipment the maximum height should be listed above as the Structure Height (AGL). Additionally, provide the minimum operating height to avoid delays if impacts are identified that require negotiation to a reduced height. If the Structure Height and minimum operating height are the same enter the same value in both fields. (nearest foot) Requested Marking/Lighting:None Other : Recommended Marking/Lighting: Current Marking/Lighting:N/A Proposed Structure Other : Nearest City:Wilmington Nearest State:North Carolina Description of Location: On the Project Summary page upload any certified survey. 520' North of the jeep trail. Description of Proposal:Proposed tower Select any combination of the applicable frequencies/powers identified in the Colo Void Clause Coalition, Antenna System Co-Location, Voluntary Best Practices, effective 21 Nov 2007, to be evaluated by the FAA with your filing. If not within one of the frequency bands listed below, manually input your proposed frequency(ies) and power using the Add Specific Frequency link. Add Specific Frequency Low FreqHigh FreqFreq UnitERPERP Unit 67GHz55dBW 67GHz42dBW 1011.7GHz55dBW 1011.7GHz42dBW 17.719.7GHz55dBW 17.719.7GHz42dBW 21.223.6GHz55dBW 21.223.6GHz42dBW 614698MHz1000W 614698MHz2000W 698806MHz1000W 806901MHz500W 806824MHz500W 824849MHz500W 851866MHz500W 869894MHz500W 896901MHz500W 901902MHz7W 929932MHz3500W 930931MHz3500W 931932MHz3500W 932932.5MHz17dBW 935940MHz1000W 940941MHz3500W 16701675MHz500W 17101755MHz500W 18501910MHz1640W 18501990MHz1640W 19301990MHz1640W 19902025MHz500W 21102200MHz500W 23052360MHz2000W 23052310MHz2000W 23452360MHz2000W 24962690MHz500W Previous Back to Search Result Next Page 1of 2Notice of Proposed Construction or Alteration -Off Airport 4/25/2018https://oeaaa.faa.gov/oeaaa/external/eFiling/locationAction.jsp?action=showLocationForm... Board of Commissioners - August 20, 2018 ITEM: 20- 10 - 4 141 Massengale Road, Brooks, GA 30205 (770) 461-0563 kpac0@bellsouth.net Site ID: Halyburton ParkApril 24, 2018 To Whom It May Concern: On April 24, 2018, I personally conducted an evaluation of a proposed telecommunications site for AC&S Engineering and Surveying, Inc. The study was to determine if the proposed structure would create any adverse effect on navigable airspace. The site is located near Wilmington, North Carolina at 34° 05’ 56.84” North and 77° 54’ 20.55” West (NAD 83). The site elevation is 24’ above mean sea level (AMSL). The proposed structure height is 146’ above ground level (AGL) or 170’ AMSL. Part 77 of the Federal Air Regulations and Part 17 of the FCC Rules and Regulations were used as the primary reference for this evaluation. The closest public use landing surface is Runway 06 at Wilmington International Airport. The distance to the runway is 9.75 nautical miles on a true bearing of 178.66° from the runway end. Pilot’s Ridge private use airport is located approximately 1,800’ north of the proposed site. At the proposed site, the stucture would have no adverse impact on this private use airport. The proposed 146’ AGL (170’ AMSL) structure would not exceed any FAR Part 77 or FCC Part 17 notice requirement and, therefore, notice to the FAA is not required for this structure. If filed, the proposed 146’ AGL structure should be approved by the FAA. Normally, structures that do not require notice to the FAA do not require marking and/or lighting. AM broadcast stations are not a factor for this site. For additional information or questions about this study, contact my office anytime. Sincerely, Ken Patterson KP 15681 Board of Commissioners - August 20, 2018 ITEM: 20- 10 - 5 Pilots Ridge Private Use Airport 00615 00304 Board of Commissioners - August 20, 2018 ITEM: 20- 10 - 6 Exhibit 11 Community Meeting Memorandum from Planning Commission Chair Board of Commissioners - August 20, 2018 ITEM: 20- 10 - 7 21 B Street Burlington, MA 01803 Tel: (781) 273-2500 www.ebiconsulting.com ENVIROBUSINESS, INC. LOCATIONS | ATLANTA, GA | BALTIMORE, MD | BURLINGTON, MA | CHICAGO, IL DALLAS, TX | DENVER, CO | HOUSTON, TX | LONG BEACH, CA | NEW YORK, NY | PHOENIX, AZ PORTLAND, OR | RICHMOND, VA | SAN FRANCISCO, CA | SEATTLE, WA | YORK, PA May 24, 2018 Mr. David Goldsmith Milestone Communications 12110 Sunset Hills Road; Suite 100 Reston, Virginia 20140 Subject: Preliminary NEPA Findings Letter - Halyburton Park Proposed 140-foot Monopole 555 Halyburton Memorial Parkway Wilmington, NC 28403 Dear Mr. Goldsmith, EBI Consulting (EBI) is pleased to provide you with this Preliminary National Environmental Policy Act (NEPA) Findings Letter (Letter) for the proposed communications installation at the address noted above (the Subject Property). The purpose of this Letter is to provide the findings of EBI’s preliminary evaluation of the proposed communications installation upon Federal Communications Commission (FCC) rules implementing NEPA (47 CFR §1.1307). As of the date of this Letter, Milestone Communications proposes to construct a 140-foot monopole tower at the Subject Property. Based upon the results of EBI’s initial assessment, the proposed installation will not result in a significant environmental effect. The proposed undertaking meets the provisions of the Telecommunications Act of 1996, the National Environmental Policy Act of 1969, FCC Rules Sections 1.1311, 1.1312, 1.1307, and all other applicable federal, state and local laws. Per Milestone Communications, radio frequency (RF) emissions from the antenna arrays will comply with established FCC standards. Additionally, facilities located on or adjacent to the proposed facility will also comply with current FCC standards, both individually and cumulatively. Thank you for the opportunity to prepare this Letter, and assist you with this project. Please call us if you have any questions, or if we may be of further assistance. Respectfully Submitted, Jason Los Account Executive – Mid-Atlantic and Southeast Regions Board of Commissioners - August 20, 2018 ITEM: 20- 10 - 8 Jason Los Account Executive Perry Hall, MD 21128 Mobile:443-604-1775 Summary of Experience Jason Los is skilled Account Executive with a proven track record of identifying and acquiring high value clients, growing profitable relationships, and surpassing established sales goals. Mr. Los has over 15 years of progressive client management experience and has held numerous positions as a Senior Account/Program Manager where he developed profitable customer relationships and provided best in class services. Mr. Los is also an Environmental Scientist, specializing in Phase I/Phase II environmental site investigations and National Environmental Policy Act (NEPA) Screenings, having conducted and managed several thousand environmental site assessments/due diligence assignments for a wide range of properties throughout the United States. These assessments were completed for commercial real estate, telecommunications sector, and Federal clients to evaluate existing site conditions, off-site liabilities, environmental control systems, and site remediation costs in order to advise prospective buyers, current operators, and owners of potential and existing environmental concerns and liabilities. Mr. Los also has extensive experience managing large, multi-site compliance portfolios with strict completion timeframes for diverse, high level clients. Mr. Los currently serves as an Account Executive within EBI’s Telecom Division. His responsibilities include the expansion of EBI’s Telecom, Retail, and EH&S consulting groups within the Mid-Atlantic Region. Core competencies include Telecommunications Compliance & Consulting, New Business Development, Strategic Planning, Territory Management & Development, Risk Management, cost and proposal development, budget analysis, field support, data acquisition and management, and client/project management. Relevant Project Experience Environmental Site Assessments: Conducted several thousand ASTM and Client-specific Phase I Environmental Site Assessments, Preliminary Environmental Site Screenings, and soil and groundwater sampling surveys. Prepared Phase I and Phase II compliance reports for properties located throughout the United States. These included industrial, manufacturing, commercial, retail, multi-family residential (including HUD) properties, as well as telecommunications sites. Mr. Los has also performed asbestos surveys and conducted bulk lead-based paint sampling. NEPA Screening Reports: Prepared, reviewed, and managed several thousand NEPA Screening Reports for each of the primary wireless telecommunications carriers and their supporting site acquisition/site development consultants throughout the United States. These reports ensured compliance with Federal Communications Commission (FCC) requirements under the National Environmental Policy Act (NEPA) and included the analysis of historic properties, wetlands, endangered species habitat, floodplains, and other sensitive areas of environmental concern where there was the potential for impact from the proposed installation of telecommunications equipment. Responsibilities included the coordination and management of staff to meet established deadlines for multiple client portfolios. Successfully negotiated prosperous relationships with State and Tribal Historic Preservation Officers, the National Park Service, varying Certified Local Government agencies and municipal planning/zoning representatives to address regulatory compliance matters in a timely manner. Board of Commissioners - August 20, 2018 ITEM: 20- 10 - 9 Jason Los Account Executive Perry Hall, MD 21128 Mobile:443-604-1775 NEPA Regulatory Screenings; Program Manager. Worked with Real Estate Managers and lead site acquisition personnel on multi-year buildouts to ensure compliance with established NEPA regulations. This included the management of EA/MOAs associated with wetlands, floodplains, and adverse effect determinations from corresponding SHPOs where potential impacts to historic or archaeological resources within the surrounding Area of Potential Effect were identified. Comprehensive understanding of project milestones, deliverables, and client established project management systems. NEPA Regulatory Compliance Audit; Program Manager. Served as Program Manager for a team providing a broad range of NEPA support services to a national carrier, successfully managing a 500-site NEPA Back-Compliance Audit portfolio. NEPA Regulatory Compliance Audit; Program Manager. Oversaw the successful completion of an 840+ site Desktop NEPA Audit portfolio. Managed all aspects of project life- cycle including the preparation of client deliverables, task delegation to supporting staff, fulfillment of contractual obligations and time and budget management. Served as primary point of contact with the client to determine priorities and preferences, and maintain open lines of communication. Education M.S., University of Maryland University College (Environmental Management) B.S., Wheeling Jesuit University, Wheeling, WV (Environmental Studies) Professional Affiliations Maryland/DC Wireless Association Pennsylvania Wireless Association Professional Registrations OSHA 40-Hour Health and Safety Training 29 CFR 1910.120 EPA/AHERA Certified Asbestos Inspector ASTM Environmental Site Assessments for Commercial Real Estate OSHA Phase Contrast Microscopy Training- NIOSH 582 Equivalency RF Site Safety Awareness Training NATE Fall Prevention Working Training Course Board of Commissioners - August 20, 2018 ITEM: 20- 10 - 10 Mail Processing Center Federal Aviation Administration Southwest Regional Office Obstruction Evaluation Group 10101 Hillwood Parkway Fort Worth, TX 76177 Aeronautical Study No. 2018-ASO-8415-OE Page 1 of 6 Issued Date: 06/12/2018 David Goldsmith Milestone Communications 12110 Sunset Hills Rd. #100 Reston, VA 20190 ** DETERMINATION OF NO HAZARD TO AIR NAVIGATION ** The Federal Aviation Administration has conducted an aeronautical study under the provisions of 49 U.S.C., Section 44718 and if applicable Title 14 of the Code of Federal Regulations, part 77, concerning: Structure:Antenna Tower Halyburton Park Location:Wilmington, NC Latitude:34-05-56.84N NAD 83 Longitude:77-54-20.55W Heights:24 feet site elevation (SE) 146 feet above ground level (AGL) 170 feet above mean sea level (AMSL) This aeronautical study revealed that the structure does not exceed obstruction standards and would not be a hazard to air navigation provided the following condition(s), if any, is(are) met: Based on this evaluation, marking and lighting are not necessary for aviation safety. However, if marking/ lighting are accomplished on a voluntary basis, we recommend it be installed in accordance with FAA Advisory circular 70/7460-1 L Change 1. This determination expires on 12/12/2019 unless: (a)the construction is started (not necessarily completed) and FAA Form 7460-2, Notice of Actual Construction or Alteration, is received by this office. (b)extended, revised, or terminated by the issuing office. (c)the construction is subject to the licensing authority of the Federal Communications Commission (FCC) and an application for a construction permit has been filed, as required by the FCC, within 6 months of the date of this determination. In such case, the determination expires on the date prescribed by the FCC for completion of construction, or the date the FCC denies the application. NOTE: REQUEST FOR EXTENSION OF THE EFFECTIVE PERIOD OF THIS DETERMINATION MUST BE E-FILED AT LEAST 15 DAYS PRIOR TO THE EXPIRATION DATE. AFTER RE-EVALUATION OF CURRENT OPERATIONS IN THE AREA OF THE STRUCTURE TO DETERMINE THAT NO Board of Commissioners - August 20, 2018 ITEM: 20- 11 - 1 Page 2 of 6 SIGNIFICANT AERONAUTICAL CHANGES HAVE OCCURRED, YOUR DETERMINATION MAY BE ELIGIBLE FOR ONE EXTENSION OF THE EFFECTIVE PERIOD. This determination is based, in part, on the foregoing description which includes specific coordinates, heights, frequency(ies) and power. Any changes in coordinates, heights, and frequencies or use of greater power, except those frequencies specified in the Colo Void Clause Coalition; Antenna System Co-Location; Voluntary Best Practices, effective 21 Nov 2007, will void this determination. Any future construction or alteration, including increase to heights, power, or the addition of other transmitters, requires separate notice to the FAA.This determination includes all previously filed frequencies and power for this structure. If construction or alteration is dismantled or destroyed, you must submit notice to the FAA within 5 days after the construction or alteration is dismantled or destroyed. This determination does include temporary construction equipment such as cranes, derricks, etc., which may be used during actual construction of the structure. However, this equipment shall not exceed the overall heights as indicated above. Equipment which has a height greater than the studied structure requires separate notice to the FAA. This determination concerns the effect of this structure on the safe and efficient use of navigable airspace by aircraft and does not relieve the sponsor of compliance responsibilities relating to any law, ordinance, or regulation of any Federal, State, or local government body. A copy of this determination will be forwarded to the Federal Communications Commission (FCC) because the structure is subject to their licensing authority. If we can be of further assistance, please contact our office at (817) 222-5933, or andrew.hollie@faa.gov. On any future correspondence concerning this matter, please refer to Aeronautical Study Number 2018-ASO-8415- OE. Signature Control No: 363511791-367548698 ( DNE ) Andrew Hollie Specialist Attachment(s) Case Description Frequency Data Map(s) cc: FCC Board of Commissioners - August 20, 2018 ITEM: 20- 11 - 2 Page 3 of 6 Case Description for ASN 2018-ASO-8415-OE Proposed tower Board of Commissioners - August 20, 2018 ITEM: 20- 11 - 3 Page 4 of 6 Frequency Data for ASN 2018-ASO-8415-OE LOW FREQUENCY HIGH FREQUENCY FREQUENCY UNIT ERP ERP UNIT 6 7 GHz 55 dBW 6 7 GHz 42 dBW 10 11.7 GHz 55 dBW 10 11.7 GHz 42 dBW 17.7 19.7 GHz 55 dBW 17.7 19.7 GHz 42 dBW 21.2 23.6 GHz 55 dBW 21.2 23.6 GHz 42 dBW 614 698 MHz 1000 W 614 698 MHz 2000 W 698 806 MHz 1000 W 806 901 MHz 500 W 806 824 MHz 500 W 824 849 MHz 500 W 851 866 MHz 500 W 869 894 MHz 500 W 896 901 MHz 500 W 901 902 MHz 7 W 929 932 MHz 3500 W 930 931 MHz 3500 W 931 932 MHz 3500 W 932 932.5 MHz 17 dBW 935 940 MHz 1000 W 940 941 MHz 3500 W 1670 1675 MHz 500 W 1710 1755 MHz 500 W 1850 1910 MHz 1640 W 1850 1990 MHz 1640 W 1930 1990 MHz 1640 W 1990 2025 MHz 500 W 2110 2200 MHz 500 W 2305 2360 MHz 2000 W 2305 2310 MHz 2000 W 2345 2360 MHz 2000 W 2496 2690 MHz 500 W Board of Commissioners - August 20, 2018 ITEM: 20- 11 - 4 Page 5 of 6 TOPO Map for ASN 2018-ASO-8415-OE Board of Commissioners - August 20, 2018 ITEM: 20- 11 - 5 Page 6 of 6 Sectional Map for ASN 2018-ASO-8415-OE Board of Commissioners - August 20, 2018 ITEM: 20- 11 - 6 PROPOSED SITE PLAN Board of Commissioners - August 20, 2018 ITEM: 20- 12 - 1 Board of Commissioners - August 20, 2018 ITEM: 20- 13 - 1 SITE SURVEY V1 SITE VICINITY MAP (NTS) SANDERS SURVEYING & MAPPING SERVICES, INC. HA L Y B U R T O N M E M O R I A L P A R K W A Y WI L M I N G T O N , N C 2 8 4 1 2 NE W H A N O V E R C O U N T Y SI T E N A M E : H A L Y B U R T O N P A R K 18214.001 NO R T H C A R O L I N A BA S E T R A N S C E I V E R S I T E Board of Commissioners - August 20, 2018 ITEM: 20- 13 - 2 Board of Commissioners - August 20, 2018 ITEM: 20- 13 - 3 Board of Commissioners - August 20, 2018 ITEM: 20- 13 - 4 Board of Commissioners - August 20, 2018 ITEM: 20- 13 - 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: August 20, 2018 REGULAR DEPARTMENT: Governing Body PRESENTER(S): Chairman White CONTACT(S): Kym Crowell, Clerk to the Board SUBJECT: Commi ttee Appoi ntments BRIEF SUMMARY: Vacancies exist on the following boards and committe e s: Cape Fear Museum Advisory Board New Hanover County Inspections Department Adviso ry Co unc il New Hanover County Library Advisory Board STRATEGIC PLAN ALIGNMENT: Superior P ublic Health, Safety and Education • Keep the public informed on important informatio n RECOMMENDED MOTION AND REQUESTED ACTIONS: Make appointments. ATTACHMENTS: Cape Fear Museum Advisory Board New Hanover County Inspections Advisory Council New Hanover County Library Advisory Board COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Make appointments. COMMISSIONERS' ACTIONS: The following appointments were made. Cape Fear Museum Advisory Board: Kevin Maurer and Florence J. Warren were appointed to 3 -ye ar te rms. Board of Commissioners - August 20, 2018 ITEM: 21 Mike Maurer was appointed to an unexpired term ending 6/30 /2 01 9. New Hanover County Inspections Department Adviso ry Co unc il: Walter P . Avery was reappointed in the Commercial Builde r c ate gory. Stephen Beacham was reappointed in the Mechanical Co ntrac to r c ate gory. Anthony T. Dombroski, III was reappointed in the Engine e r c ate gory. Randall Siegel was reappointed in the Plumbing Contrac to r c ate gory. New Hanover County Library Advisory Board: Jan Brewington, Denise Chadujian and Amy Damutz we re re appo inte d. Ida R. Smith was appointed. Board of Commissioners - August 20, 2018 ITEM: 21 Board of Commissioners - August 20, 2018 ITEM: 21- 1 - 1 Board of Commissioners - August 20, 2018 ITEM: 21- 1 - 2 Board of Commissioners - August 20, 2018 ITEM: 21- 1 - 3 Board of Commissioners - August 20, 2018 ITEM: 21- 1 - 4 Board of Commissioners - August 20, 2018 ITEM: 21- 1 - 5 Board of Commissioners - August 20, 2018 ITEM: 21- 1 - 6 Board of Commissioners - August 20, 2018 ITEM: 21- 1 - 7 COMMITTEE APPOINTMENTS NHCInspectionsDepartment AdvisoryCouncil Vacancies: 4 Categories: CommercialBuilder, MechanicalContractor, Engineer, PlumbingContractor Terms: 3yearsexpiring7/31/21 EligibleFor Applicants Category Reappointment Nominations CommercialWalterP. Avery XBuilder MechanicalStephenBeachamContractor AnthonyT. DombroskiIII Engineer CommercialMichaelGoodsonBuilder PlumbingRandallSiegelContractor MechanicalDevinSkipperContractor Note: Afteranextendedadvertisingperiodwithfewnewapplicationsreceived, existing membersarewillingtoserveanadditionalterm. Attachments: CommitteeInformation Sheet Applications Board of Commissioners - August 20, 2018 ITEM: 21- 2 - 1 Board of Commissioners - August 20, 2018 ITEM: 21- 2 - 2 Board of Commissioners - August 20, 2018 ITEM: 21- 2 - 3 Board of Commissioners - August 20, 2018 ITEM: 21- 2 - 4 Board of Commissioners - August 20, 2018 ITEM: 21- 2 - 5 Board of Commissioners - August 20, 2018 ITEM: 21- 2 - 6 Board of Commissioners - August 20, 2018 ITEM: 21- 2 - 7 Board of Commissioners - August 20, 2018 ITEM: 21- 2 - 8 Board of Commissioners - August 20, 2018 ITEM: 21- 2 - 9 Board of Commissioners - August 20, 2018 ITEM: 21- 2 - 10 Board of Commissioners - August 20, 2018 ITEM: 21- 3 - 1 Board of Commissioners - August 20, 2018 ITEM: 21- 3 - 2 Board of Commissioners - August 20, 2018 ITEM: 21- 3 - 3 Board of Commissioners - August 20, 2018 ITEM: 21- 3 - 4 Board of Commissioners - August 20, 2018 ITEM: 21- 3 - 5 Board of Commissioners - August 20, 2018 ITEM: 21- 3 - 6 Board of Commissioners - August 20, 2018 ITEM: 21- 3 - 7 Board of Commissioners - August 20, 2018 ITEM: 21- 3 - 8 Board of Commissioners - August 20, 2018 ITEM: 21- 3 - 9 Board of Commissioners - August 20, 2018 ITEM: 21- 3 - 10 Board of Commissioners - August 20, 2018 ITEM: 21- 3 - 11