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Agenda 2018 12-03AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 Wilmington, NC WOODY WHITE, CHAIRMAN - SKIP WATKINS, VICE- CHAIRMAN JONATHAN BARFIELD, JR., COMMISSIONER - PATRICIAKUSEK, COMMSSIONER- ROB ZAPPLE, COMMSSIONER ;HRIS COUDRIET, COUNTY MANAGER- WANDACOPLEY, COUNTYATTORNEY- KYMCROWELL, CLERK TO THE BOARD DECEMBER 3, 2018 4:00 PM PLEASE NOTE: The meeting will take place in the government center training rooms, 230 Government Center Drive, Suite 135. MEETING CALLED TO ORDER (Chairman Woody White) INVOCATION (Pastor Mike Ashcraft, Port City Community Church) PLEDGE OF ALLEGIANCE (Commissioner Patricia Kusek) APPROVAL OF MINUTES (Regular Meeting held on November 13, 2018) PRESENTATION OF APPRECIATION GIFT: Vice - Chairman Skip Watkins ADMINISTRATION OF OATHS OF OFFICE: Julia Olson - Boseman by The Honorable James H. Faison, 111, District Court Judge, Fifth Judicial District Rob Zapple by The Honorable J. H. Corpening, 11, Chief District Court Judge, Fifth Judicial District ELECTION OF CHAIRMAN AND VICE - CHAIRMAN (Wanda M. Copley, County Attorney, Presiding) :C -► APPROVAL OF CONSENTAGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Adoption of State Road Resolution 2. Adoption of a Resolution Authorizing the Repair, Restoration and Binding of Register of Deeds Record Books 3. Approval of 2018 -2019 Board of Education Budget Amendments #1, #2, and #3 ESTIMATED REGULARAGENDAITEMS OF BUSINESS MI NUTES Board of Commissioners - December 3. 2018 5 4. Presentation of Certificate of Smithsonian Affiliation to Cape Fear Museum 5 5. Consideration of Budget Amendment 19 -029 for Storm Debris Related Expenditures 40 6. Public Hearing Rezoning Request (Z18 -14) — Request by GSP Consulting, PLLC, Applicant, on Behalf of College Road Development Partners, LLC, Property Owner, to Rezone 8.04 Acres of Land Located in the 2600 Block of N. College Road to (CZD) B -2, Conditional Highway Business District 40 7. Public Hearing Rezoning Request (Z18 -12) — Request by College Road Development Partners, LLC, Property Owner, to Revert 8.04 Acres of Land Located in the 2600 Block of N. College Road from (CUD) R -10, Conditional Use Residential District, to B -2 and R -15 Zoning Pursuant to Section 55.2 -6 of the New Hanover County Zoning Ordinance 40 8. Public Hearing Special Use Permit Request (S18 -04) - Request by Design Solutions on Behalf of the Property Owner, Charles Rudolph Clay, Sr. & Essie Waddell Clay Revocable Living Trust, for a Special Use Permit for an I ndoor /Outdoor Recreation Facility on Approximately 5.16 Acres of Land Located in the 4600 Block of Gordon Road PUBLIC COMMENTS ON NON - AGENDA ITEMS (limit three minutes ESTIMATED ADDITIONAL AGENDA ITEMS OF BUSINESS MI NUTES 5 9. Small Business Administration (SBA) Disaster Assistance Update 10. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 11. ADJOURN Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. M ission New Hanover County is committed to progressive public policy, superior service, courteous contact, judicious exercise of authority, and sound fiscal management to meet the needs and concerns of our citizens today and tomorrow. Vision A vibrant prosperous, diverse coastal community, Board of Commissioners - December 3. 2018 committed to building a sustainable future for generations to come. Core Values Integrity -Accountability - Professionalism - Innovation - Stewardship Board of Commissioners - December 3, 2018 NEW HANOVER COUNTY BOARD OF COM IISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: December 3, 2018 .K DEPARMMENr- Governing Body PRESENIFR(S): Kym Crowell, Clerk to the Board CONUCT(S): Kym Crowell SUBJECT: Adoption of State Road Resolution BRIEF SUMB ARY: NCDOT is considering the addition of the following road as the road meets the standards and criteria established by the state and county and requesting the board to adopt a resolution in support of adding the road to the state system: Skeet Road located within section 2 -D of Greenbriar Subdivision, section 2 of Carmel at Vineyard Greens Subdivision, Laurenbridge subdivision, and revision of section 2 -B of Beacon Woods subdivision in New Hanover County (Division File No: 1266 -N). Please note that Skeet Road crosses several subdivisions in New Hanover County. STRATEGIC PLAN ALIGNMWE Superior Public Health, Safety and Education • Keep the public informed on important information RECOM 40DED MOTION AND REQUESTED ACTIONS: Adopt SR -2 resolution. ATTACHMENTS: NCDOT Request Letter and Maps NHC Locator Map SR -2 Resolution COUNTY MANAGER'S CODM'1FNIS AND RECOMA4E DATIONS: (only Manager) Recommend approval. CONARSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - December 3, 2018 ITEM: 1 a STAT @"' STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION ROY COOPER GOVERNOR October 18, 2018 Kym Crowell, Clerk to the Board New Hanover County Board of Commissioners 230 Government Center Drive, Suite 175 Wilmington, NC 28403 JAMES H. TROGDON, III SECRETARY Subject: Proposed Addition to the State System of Highways; Skeet Road located within; section 2 -D of Greenbriar subdivision, section 2 of Carmel at Vineyard Greens subdivision, Laurenbridge subdivision and Revision of section 2 -B of Beacon Woods subdivision in New Hanover County (Div. File No. 1266 -N) Dear Ms. Crowell: This office is considering adding the roadway "skeet Road" indicated above which crosses several subdivisions in New Hanover County to the state system of maintenance. After the Board's consideration, if they concur with our recommendation. Please furnish this office with the current county resolution and official road name for our further handling. if I may be of further assistance, please advise. h nk you, o n Diaz Pg,ineeriDg Specialist I Attachments: Copy of SR -1 Road Petition request form, plat maps and locator map State of North Carolina E Department of Transportation � Division 3, District 3 CustomerService:(877)368 -4968 BOarq��T (� II S 1 91-�Y1 6 �e �t �ler3, 2018 m��v.ncdotkov iv North Carolina Department of Transportation Division of Highways Petition for Road Addition ROADWAY INFORMATION: (Please PrinVType) County: New Hanover Road Name: Skeet Road Ext to SR 1767 (Please list additional street names and lengths on the back of this form.) Subdivision Name: Laurenbrid e Length (miles): Number of occupied homes having street frontage: a Located (miles): .08 07 miles N ❑ S ® E ❑ W ❑ of the intersection of Route 2573 and Route 2581 (Check one) (SR, NC, US) (SR, Ne, US) We, the undersigned, being property owners and/or developers of Laurenbrid e in New Hanover County, do hereby request the Division of Highways to add the above described road_ CONTACT PERSON: Name and Address of First Petitioner. (Please Print/Type) Name: Jordy Rawl _ -- Phone Number: 252- 915 -4575 Street Address: 2030 Eastwood Road, Suite 5 Wilmingotn NC 28403 Mailing Address: Same Name PROPERTY OWNERS Mailing Address Telephone Roy& Maureen Reynolds 5508 SkeetRoad Wilmin Ion, NC 28409 - Patrick Lawton 5504 Skeet Road Wilmington, NC 28409 John & Addie China 5500 Skeet Road Wilmington, NC 28409 Form Ski -1 (312006; Rev 112010) Board of Commissioners - December 3, 2018 ITEM: 1 - 1 - 2 INSTRUCTIONS FOR COMPLETING PETITION: 1. Complete Information Section 2. Identify Contact Person (This person serves as spokesperson for petitioner(s)). 3. Attach two (2) copies of recorded subdivision plat or property deeds, which refer to candidate road. 4. Adjoining property owners and /or the developer may submit a petition. Subdivision roads with prior NCDOT review and approval only require the developer's signature. 5. If submitted by the developer, encroachment agreements from all utilities located within the right of way shah be submitted with the petition for Road addition. However, construction plans may not be required at this time. 6. Submit to District Engineer's Office_ FOR NCDOT USE ONLY: Please check the appropriate block ❑ Rural Road ❑ Subdivision platted prior to October 1, 1976 ❑ Subdivision platted after September 30, 1975 REQUIREMENTS FOR ADDITION If this road meets the requirements necessary for addition, we agree to grant the Department of Transportation a right -of -way of the necessary width to construct the road to the minimum construction standards of the NCDOT. The right -of-way will extend the entire length of the road that is requested to be added to the state maintained system and will include the necessary areas outside of the right -or -way for cut and fill slopes and drainage. Also, we agree to dedicate additional right-of -way at intersections for sight distance and design purposes and execute said right-of-way agreement forms that will be submitted to us by representatives of the NCDOT. The right- of-way shall be cleared at no expense to the NCDOT, which includes the removal of utilities, fences, other obstructions, etc. General Statute 136102.6 states that any subdivision recorded on or after October 1, 1975, must be built in accordance with NCDOT standards in order to be eligible for addition to the State Road System. Form SR -1 (312006; Rev 112010) Board of Commissioners - December 3, 2018 ITEM: 1 - 1 - 3 lj z ;o J` E.: •'T si 1 11 4 T, Y • T, I 1 1 7-4 9 N �.? P I r t I I a LL � 4 O ta w d � z � y kA.d yu� `! . g .,� Q 9 Paz 2 O p kill iI J 4� yu� `! . g .,� Q 9 Paz 2 O p m} iI J 4� ZZ p� .RII id yu� `! . g .,� Q 9 Paz 2 O p m} iI ommissioners - ecember 3, 2018 ITEM: 1 - 1 - 4 �1 ti III Q 11 ti N 11 3- 9TR, � ✓cl �ba' r � � p � V u• E 1a- a z 3 3 �� °� I� o� O �0 4 ..�,�o ow .} 'j°•.1 ." � .�'�Fa Y.o � •� aa4gF ''� ti o � aoe f.ff� E .tea se'ro �es, o' >sr _ .srs ✓ ��.i�i x �u agv } }r�� 3J1°6.9l M -3" i1 {a , A ff�*° ]gyp Y R��C:� I C �2 eJ��g Op T n if �M. f�•$ �1 °i O __ Ici ea y r. Wlk.R io N SIOY� r— c3..S@wo.el rl 3 ahf�b.la.N y €y�, _ y 4 °nQi w�Q"A F �F dvdly 133NSN k ff P �°eer S$ 1 IJ W��yv yt_g r6"r, �. uhaF� GFe 8 tl tl nld w h M� p[ j'Iq ��6� O q Im ct IMP ba GG iiii" xa 3d o [3 iii M4 2C>Y� a iii�� as �•'0� °�a� � �� z�z �u�'�:•;a�� e�a�� ?� �g ��oai a J a ��i �� k ��Bu ? �> �L„ �s� RIO �p'� IN ; Ced J` o j, it a� Oil s a�� 3g' a5li `. Qe [ . .j$ mmis e p ecemb er 3 1,171 'h. 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NOW, THEREFORE, be it resolved by the Board of Commissioners of the County of New Hanover that the Division of Highways is hereby requested to review the above described road(s), and to take over the road(s) for maintenance if they meet established standards and criteria. CERTIFICATE The foregoing resolution was duly adopted by the Board of Commissioners of the County of New Hanover at a meeting on the 3rd day of December, 2018. WITNESS my hand and official seal this the 3rd day of December, 2018. Kymberleigh G. Crowell, Clerk to the Board New Hanover County Board of Commissioners Form SR -2 Please Note: Forward directly to the District Engineer, Division of Highways. Board of Commissioners - December 3, 2018 ITEM: 1 - 3 - 1 NEW HANOVER COUNTY BOARD OF COM IISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: December 3, 2018 .K DEPARTMENT- Register of Deeds PRESEVMt(S): Tammy T. Beasley, Registrar CONI'ACT(S): Tammy T. Beasley SUBJECT: Adoption of a Resolution Authorizing the Repair, Restoration and Binding of Register of Deeds Record Books I1.1 N10 WilluluM.�•ii Register of Deeds Tammy T. Beasley requests a resolution for the removal of record books from the registry for repair, restoration and rebinding. North Carolina General Statute 132 -7 provides that the board of county commissioners of any county may authorize that any county records in need of repair, restoration or rebinding be removed from the building or office in which such records are ordinarily kept for the length of time required to repair, restore, or rebind them. STRATEGIC PLAN ALICNNIENr- RECONWEMED MOTION AND REQUESTM AC IIOM: Adopt the resolution. ATTACBNENIS: Resolution Register of Deeds Request COUNTY MANAGER'S CONIlVENB AND RECOMMENDATIONS: (only Manager) Recommend approval. CONMSSIONERS' ACHONS: Approved 5 -0. Board of Commissioners - December 3, 2018 ITEM: 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION AUTHORIZING THE REPAIR, RESTORATION AND ENCAPSULATION OF REGISTER OF DEEDS RECORDS WHEREAS, North Carolina General Statute 132 -7 provides that the board of county commissioners of any county may authorize that any county records in need of repair, restoration or rebinding be removed from the building or office in which such records are ordinarily kept for the length of time required to repair, restore, or rebind them; and WHEREAS, New Hanover County Deed Record Book 65, Miscellaneous Plats, Death Books 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55, 56, 57, 58, 59, 60, 61, 62, 63, 64, 65, Birth Books 40, 41, 43, 44, 46, 47, 48, 49, 50, 52, 53, 54, 58, 59, 60, 61, 62, 63, 64, 65, 73, 74, 75, 77, 78, 79, 80, 81, and 82 are in desperate and dire need of repair due to years of constant handling and use; and WHEREAS, it is our obligation to maintain and preserve the historical documents contained in the New Hanover County Registry to ensure for future generations that the people will have access to historical documents in their original condition; and WHEREAS, New Hanover County has entered into a contract with Kofile Preservation to deacidify, mend and encapsulate New Hanover County Deed Record Book 65, Miscellaneous Plats, Death Books 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55, 56, 57, 58, 59, 60, 61, 62, 63, 64, 65, Books 40, 41, 43, 44, 46, 47, 48, 49, 50, 52, 53, 54, 58, 59, 60, 61, 62, 63, 64, 65, 73, 74, 75, 77, 78, 79, 80, 81, and 82. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners does hereby authorize and sanction Tammy Theusch Beasley, New Hanover County Register of Deeds, to remove New Hanover County Deed Record Book 65, Miscellaneous Plats, Death Books 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55, 56, 57, 58, 59, 60, 61, 62, 63, 64, 65, Birth Books 40, 41, 43, 44, 46, 47, 48, 49, 50, 52, 53, 54, 58, 59, 60, 61, 62, 63, 64, 65, 73, 74, 75, 77, 78, 79, 80, 81, and 82 from the New Hanover County Registry located in the New Hanover County Register of Deeds office for the purposes of repair, restoration and encapsulation by Kofile Preservation. ADOPTED this the 3rd day of December, 2018. NEW HANOVER COUNTY Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - December 3, 2018 ITEM: 2 - 1 - 1 K 0 F I L E June 29, 2018 Honorable Tammy Beasley New Hanover County 216 North Second Street Wilmington, NC 28401 Dear Hon. Tammy Beasley, Please find our quote for the preservation of New Hanover County's record books detailed following. This project addresses 72 volumes. Quoted preservation services include conservation treatments and rehousing. Archival rehousing includes encapsulation and loose leaf binding into Heritage Recorder Binders. Note that prices are good for 90 days from the date of this quote. This quote is presented by Kofile Technologies, Inc. (Kofile). Kofile is the nation's oldest and most experienced firm specializing in the preservation of legal and historical public records in the U.S. For four decades, projects have ranged from one document to thousands of volumes. Kofile has built a legacy supporting and promoting records preservation at the state and local level. PROJECT UNDERSTANDING At Kofile, each project is unique and deserves special attention. Our team provides realistic solufions, professional analysis, and innovative archival products to equip records stewards with the information and resources needed to preserve collections. Kofile performs all services in accordance with the Code of Ethics & Guidelines for Practice of the American Institute for Conservation (AIC). We are also an Awardee of a Library of Congress FEDLINK Preservation Services for Library & Archival Collections contract. Preservation minimizes the chemical and physical deterioration of the page. Its goal is to prolong the existence and useful life of the original format. Oftentimes this includes preserving and removing the original from public access and creating a security copy. Preservation can incorporate any combination of conservation, treatment, stabilization, preventative care, or digitization - or any maintenance or repair of the existing resource. Board of Commissioners - December 3, 2018 ITEM: 2 - 2 - 1 Photographic documentation of these volumes and highlighted areas of concern are included in the following. Sound preservation ensures accessibility to these irreplaceable and permanent documents forever. Past papermaking utilized bleach to obtain white sheets. As a result, this paper becomes increasingly acidic as evidenced by embrittlement and yellowish -brown discoloring. Paper also embrittles when relative humidity drops or fluctuates. Acidic inks can "eat" or "burn" through a sheet. Unmonitored temperature and relative humidity (RH) accelerate this process. Inks can also fade with exposure to UV light. Historically, iron gall inks were the standard. These inks contain sulfuric acid - which fades with time. With proper treatments, chemical breakdowns (such as acid hydrolysis) are remedied. Everyday use greatly affects collections. Sheets bear signs of grime and the natural oils of hands. Exposed sheets are susceptible to damage and loss. Dirt and other pollutants can serve as ignition sources and weaken exposed paper. Exposed fragments become abused even with careful use. The binding margins of many volumes are compromised due to guillotining. In order to rebind and protect these sheets, encapsulation is the only solution. If a volume were rebound as is, without encapsulation, vital information would be lost in the binding margin. Always question vendors if they recommend power cutters (guillotining) to dismantle sewn books. Kofile never attempts any procedure that could result in a loss of text or weaken the integrity of the paper. A sheet's binding margin should never be compromised. Once a binding falls, damage escalates. Sheets are free to drift from the protection of the book block. With exposure, fragments become abused and susceptible to loss. 9 = Failing Index Stocks w Index Books sustain the most use. Thus, they suffer greater risks of text loss and sheet deterioration. Paper strength is completely depleted from continuous use. Eventually, tabs W and sheet fragments are lost. Immediate attention is required. e + Non 'hesives The Library of Congress warns about the culprits of "pressure sensitive tapes --.Such as scotch, masking, 'invislble,' quick - release, cellophane, and even so- called 'archival' LL tapes " — all are unstable. These tapes and adhesives "will stain the paper and may cause 0 inks and colors to 'bleed.' Many lose their adhesive properties and fall off with age, leaving behind a residue that is unsightly, damaging to the item and difficult to remove. "' X1 The Library of Congress. "Preservation FAas." <www.loc.gov/preservation / >. NEW HANOVER COUNTY, NC PAGE 2 PRESERVATION OF HISTORICAL VOLUMES 2078 Board of Commissioners - December 3, 2018 ITEM: 2 - 2 - 2 Adhesive stains lead to issues during imaging. Awarding a low -bid imaging and microfilm project may result in illegible images. To enhance image quality, conservation is essential. A conservator can remove water - based, synthetic, and pressure sensitive adhesives. Page extenders are an inappropriate "quick fix" to a prevailing problem. To save this collection, the underlying issues causing the deterioration of the sheets' margins need correcting. The acid content of the sheet extenders only adds to the chemical breakdown of the paper's fibers. The off gasses of deteriorating metals contribute to the chemical breakdown of paper. Major culprits include the metal content of book spines, the surrounding physical environment, and non - archival fasteners (such as binder clips, paper clips, and staples). These off gasses eventually destroy the fabric of the volume. Another symptom of metal oxidation is foxing, or foxlike (reddish and brown color) stains or blotches on paper. kn la 0 J 0 u LU 116- �W J LL 0 NEW HANOVER COON PRESERVATION OF Jrmn'?n 1^7P Board of Commissioners - December 3, 2018 ITEM: 2 - 2 - 3 PAGE 31 Temperature & Humidity Monitorir While temperature and limited air circulation are crucial to a document's longevity, humidity and water are the most destructive threats. 1, Relative Humidity (RH) refers to the amount of water vapor 751 F and RH high& present in the air. Maintaining a set point of 40-45% RH is optimal, but costly. The maximum acceptable total RH variation, or operating range, is 5% on either side of this set point. RH should never exceed 55% or drop below 30 %. I Even slight changes in temperature can double the natural aging rate of paper. In reality, temperature and RH are not consistent in a local courthouse (especially on weekends). After exposure to water, pages adhere to one another when in a Red inks compressed environment. Separation without loss of text and water soluble t, inks (such as signatures) is vital. These records are extremely fragile. hit�o i glue The mitigation of mold or micro- organics (which can result with the inks, and introduction of water or humidity fluctuations), should only be attempted by lastly, a trained professional. Water damage can also lead to other issues such as black inks. binding failure. The necessary treatments are time consuming and require a highly skilled conservator. �� `�� Oi EIIYA�f.OrNIrtlMIC wrL�Sv�YfLtt[ii1 IIYc" RI 7 6i IL�y } i i IN 3 A fd�iGh#lifitif — aanu�e } i i I•r4 Risk JUsk Mold tAttal 4 EMC Caorosi z - V LU Z T RH DP RN Days to Mold EMC Ui LL 3 ci.�r E .e 0 Visit the Image Permanence Institute (IPI) at "w.dAcalc.ora to explore the correlation of temperature and RH on natural aging, mechanical damage, mold risk, and metal corrosion (as exampled above). The image above is property of IPI. PAGE 41 Board of Commissioners - December 3, 2018 ITEM: 2 - 2 - 4 TREATMENT SPECIFICATIONS Kofile regularly addresses historical and permanent documents, including manuscripts, typescripts, negative Photostats, tri- folds, blueprints, re- creations, plats, and maps. No treatment, repair, or maintenance is used that is not 100% reversible. Dismantle If a volume is going to be re- bound, it is carefully dismantled. Original binding materials, such as threads and adhesive residues, are carefully removed. If trimming is necessary, it is done with handheld scissors or Jacques Board shears (specifically designed for trimming fragile paper). Guillotine cutters are never employed. Board shears allow Kofile to trim paper with greater precision. Only one page is cut at a time to ensure no text is lost. Surface Jr-y Cleat Surface cleaning is a generic term for the removal of materials deposited on pages. This includes dust, soot, airborne particulates, sedimentation from water damage, mold/ mildew residue, active micro - organic growth, insect detritus, or even biological or mineral contaminants. All have serious consequences during long -term storage. To improve appearance, superficial grime is removed with a soft dusting brush, microspatula, latex sponge, powdered vinyl eraser, or soft block eraser. Kofile will remove fasteners, page markers, and other metal mechanisms. Fasteners such as binder clips, staples, paper clips, string ties, rubber bands, brads, straight pins, etc. cause damage in short periods. This includes physical damage (decreased paper strength due to punctures or distortion) and chemical damage (rust). Varnish, pressure sensitive tape, and adhesive residue are reduced as much as possible without further degrading the original document. When possible, peelers and tape are removed with two primary techniques: Mechanical Heat Removal and Mechanical Peeling. The former is used when adhesive is loose, old, or brittle; the latter, when removal by heat is unnecessary. L A microspatula (sometimes heated) coaxes tape = threads, pressure sensitive tape, and glue from the V paper. A Hot Tools tape remover can soften i- adhesives for removal. Dial -Temp controls the Uj transfer of heat and guards against scorching. Remaining adhesive is treated with a gum compound eraser. Solvents are only used by a conservator as a last resort, and only after testing. U 0 NEW HANOVER COUNTY, NC F � F �- : OF HISTORICAL VU- June 29, 2018 Kofile carefully coaxes adhesives and tape with mechanical application of heat and Board of Commissioners - December 3, 2018 ITEM: 2 - 2 - 5 PAGE 5 I 13 If mechanical removal is unsuccessful, the next alternative is chemical. This is either a local or spot treatment or immersion in a solvent bath. Kofile ensures that its laboratories are equipped to process chemical treatments correctly and safely. An alternative is the local application of solvent. Previous repairs that cannot be removed safely will remain. When stored improperly, papers become inflexible and retain a memory of the storage position. Tools to 'flatten' documents include tacking irons. With flattening, the possibility of unnecessary fractures or breaks is eliminated. The tacking irons have adjustable temperature controls to alleviate damage to the - - documents.' One flattening method uses moderate pressure drying between acid -free ;,TM blotters. Careful - monitoring eliminates bleeding ink and mold or JEW fungus growth. Items are humidified after testing s} r the solubility of the image. Repair and Restore Paper Mending torn paper is an art form. It is accomplished with a variety of materials depending on the paper's color, tone, condition, and weight. The length of the tears and the degree of embrittlement or fragmentation are also concerns. Kofile generally mends tears greater than ' /a" if the page is going to be encapsulated. Board of Commissioners - December 3, 2018 ITEM: 2 - 2 - 6 PAGE 6 All of the materials utilized for mending are acid -free L and reversible. Japanese paper and ethyl cellulose paste or Crompton tissue are used most often. Kozo paper, in natural and LL white finish, is commonly 0 used because of its strength and transparent nature after application. Board of Commissioners - December 3, 2018 ITEM: 2 - 2 - 6 PAGE 6 LU "t J LL 0 Y FilmoplastO may also be used for reinforcement of damaged sheets. Filmoplasto is a low - temperature, acrylic adhesive that bonds to Japanese Kozo paper. Kofile also constructs our own version of this material with acid -free tissue paper and Rhoplex liquid acrylic adhesive. Mending strips are water cut so the edge of the Japanese paper visually integrates with the page without clashing aesthetically or historically with the original. Fragmented edges, folds, tears, cracks, voids, and losses are all mended in this fashion. Deacidification is only performed after careful pH and compatibility testing. Kofile is equipped with multiple custom -built spray exhaust booths. All are routed through a HVAC system for optimum performance. A commercially - prepared buffer solution is applied to both sides of the sheet with compressed air sprayer equipment (see right picture). The solution is non - flammable and non - toxic. The active ingredient, magnesium oxide, neutralizes acid and provides an alkaline reserve. This chemical is inert, safe, and does not degrade the sheet. Once the buffer is applied, the paper's pH alters slowly. After de- acidification, random testing ensures an 8 pH with a deviation „ - WIT_ of no more than 24%. - �am In archival encapsulation, the document is free floating. It is not adhered or heat set. The inherent static cling of polyester provides physical support and protection from use. Kofile uses SKC SH725 PET polyester. Polyester or Polyethylene Terephthalate (PEr) is the most inert, rigid, dimensionally stable (dimstab), and strongest plastic film, otherwise known as MylarO Type D or MelinexO 516. It is crystal clear, smooth, and has no odor. It will not distort or melt in case of fire. Each sheet is encapsulated in a 2 or 3 mil patented polyester pocket: Lay Flat Archival Polyester PocketTm , US Patent #7,943,220 B1, 5/17/2011. This pocket welded closed on 3 sides and the binding process seals the fourth side with a static seal. Pocket dimensions match the `book block' dimensions with a 1'/2" or 1'/4" binding margin. Board of Commissioners - December 3, 2018 ITEM: 2 - 2 - 7 Uj ,=j ILL 0 Y Available in custom sizes, a Reemay® strip or spunbond polyester is welded at the binding edge to offset the document's thickness and seal out atmospheric pollutants but still allow off - gassing. This allows for a flat book block and reinforces the binding for added strength and service. Also, to access the original sheet, the Pocket would not need to be cut. e'er binder Pockets are punched and volumes are hand -cased in books of 250 sheets or less. This may include splitting books with large capacities into two volumes. Kofile manufactures binder components on a per -book basis, sized to 1 /4" incremental capacities. We punch sheets to any hole specifications and will repair /replace index tabs as necessary. A post binding secures this volume, but the binding can also be sewn bound to meet client specifications. This binder cover is available in various colors in genuine leather, imitation leather, or canvas. Kofile can match existing books by manufacturing custom sizes, shapes, spines, colors, and lettering. Each binder features durable cover boards and a spine to support the pages' weight. All materials, including the cover boards and adhesives, are acid free. Kofile manufactures binders solely utilizing lab - tested archival materials. All adhesives used in the construction of Kofile binders are acid -free and reversible. These adhesives are based on internally plasticized copolymers of vinyl acetate with ethylene, deputy male ate, or other suitable monomers, with a vinyl acetate monomer content of no more than 11%, and a minimum 6 pH The metal mechanism and book block apron are constructed of stable corrosion -proof 316 stainless steel, which does not emit harmful gaseous pollutants like cold roll steel. NEW HANOVER COUNTY, NC HISTORICAL VOLUME`" Title stamping is reviewed and approved in advance. It will follow the same format /style of the volumes pictured right. Tooling is performed with 23 -karat gold foil. If errors are noted, New Hanover County is notified to determine appropriate correction. Any changes are approved by the County. Board of Commissioners - December 3, 2018 ITEM: 2 - 2 - 8 PAGE H 61 5 Q O Z U lW �J LI. 0 �e SCOPE OF SERVICES (PRV) Preservation • Log. Create permanent log (noting condition, page order, characteristics, and treatments). • Clean. Surface clean sheets to remove deposits. This includes dust, soot, airborne particulate, sedimentation, insect detritus, or even biological/mineral contaminants. • Conserve. Remove repairs and fasteners, such as residual glues. Reduce adhesives to the furthest extent possible without causing damage to paper and inks. • Mend. Mend tears with Japanese tissue. All materials are acid free and reversible. Sheets are also mended with either Japanese tissue and methyl cellulose adhesive, or archival acrylic based acid free and reversible heat set tissue such as Filmoplast®. • Stabilize. Deacidify sheets after careful testing. Magnesium oxide deacidifies (or neutralizes) acid inks and paper by providing an alkalize reserve. Random testing ensures an 8.5 pH with a. deviation of no more than f .5. • Protect. Encapsulate each sheet in a Lay Flat Archival Polyester Pocketrm composed of SKC Films, Skyroll SH72S® Mylar. • Bind. Rebind in custom Heritage Recorder Binders with four hubs, gold- tooled spine, and roller shelf - compatible. They are available with options for customized imprinfing and a County seal. Index tabs are repaired /replaced as necessary. • Document. A dedication and treatment report is included in the binders. • Quality Control. Final quality check With reference to original log. PRESERVATION OF HISTORICA, ...::_ Board of Commissioners - December 3, 2018 ITEM: 2 - 2 - 9 PAGE 9 h4! r• y W LL 0 PROJECT PF Please note that all pricing is valid for 90 days. NEW HANOVER COUNTY, 5P ^- OF HISTORICAL NC RECODS SERIES TI TITLE MELD DATE PRESERVATION Records 65 $3,250.00 Miscellaneous Plats $1,805.00 Deaths 25 1927 $650.00 Deaths 26 1928 $2,268.00 Deaths 27 1928 $1,980.00 Deaths 28 1929 $2,010.00 Deaths 29 1929 $650.00 Deaths 30 1930 $650.00 Deaths 31 1930 $2,098.00 Deaths 32 1931 $1,878.00 Deaths 33 1931 $650.00 Deaths 34 1932 $2,102.00 Deaths 35 1933 $1,932.00 Deaths 36 1934 $2,124.00 Deaths 37 1935 $2,118.00 Deaths 38 1936 $2,136.00 Deaths 39 1937 $2,340.00 Deaths 40 1938 $2,166.00 Deaths 41 1939 $2,070.00 Deaths 42 1940 $2,250.00 Deaths 43 1941 $2,576.00 Deaths 44 1942 $2,544.00 Deaths 45 1943 $2,238.00 Deaths 46 1944 $2,694.00 Deaths 47 1945 $2,598.00 Deaths 48 1946 $2,628.00 NEW HANOVER COUNTY, PAGE 10 1 �I' �� • OF HISTORICAL June 29, 2018 Board of Commissioners - December 3, 2018 ITEM: 2 - 2 - 10 n LL 0 he 10W. i4A' i dr ' 4 pY RECORDS SERIES TITLE VOLUME DATE PRESERVATION Deaths 49 1947 $2,454.00 Deaths 50 1948 $4,015.00 Deaths 51 1949 $3,993.00 Deaths 52 1950 $4,070.00 Deaths 53 1951 $3,993.00 Deaths 54 1952 $4,224.00 Deaths 55 1953 $4,323.00 Deaths 56 1954 $4,147.00 Deaths 57 1955 $3,927.00 Deaths 58 1956 $3,960.00 Deaths 59 1957 $3,993.00 Deaths 60 1958 $3,996.00 Deaths 61 1959 $2,010.00 Deaths 62 1959 $2,112.00 Deaths 63 1960 $2,604.00 Deaths 64 1960 $2,178.00 Deaths 65 1961 $2,298.00 Births 40 1939 $3,284.00 Births 41 1940 $3,305.00 Births 43 1941 $2,409.00 Births 44 1941 $2,393.00 Births 46 1942 $3,273.00 Births 47 1942 $2,783.00 Births 48 1943 $2,865.00 Births 49 1944 $2,684.00 Board of Commissioners - December 3, 2018 ITEM: 2 - 2 - 11 PAGE I 1 o w �� PRESERVATION OFIAISTORICAL VOLUMES RECORDS SERIES TITLE VOLUME DATE PRESERVATION Births 50 1944 $2,663.00 Births 52 1944 $3,674.00 Births 53 1944 $3,883.00 Births 54 1954 $2,852.00 Births 58 1946 $3,332.00 Births 59 1946 $3,388.00 Births 60 1947 $3,855.00 Births 61 1947 $4,988.00 Births 62 1948 $4,980.00 Births 63 1948 $4,986.00 Births 64 1949 $4,972.00 Births 65 1949 $4,994.00 Births 73 1952 $3,679.00 Births 74 1952 $3,734.00 Births 75 1952 $3,943.00 Births 77 1953 $4,854.00 Births 78 1953 $4,405.00 Births 79 1953 $3,157.00 Births 80 1954 $2,898.00 Births 81 1954 $2,646.00 Births 82 1954 $3,383.00 TOTAL $214,964.00 LL 0 ..,�. _— NEW HANOVER COUNTY, NC = - HISTORICAL VOLW 7018 Board of Commissioners - December 3, 2018 ITEM: 2 -2-12 PAGE 121 LLI 5 O O z u lu Uj mi LL 0 be COUNTY ACCEPTANCE BY: DATE: (Signature of Authorized Officialftle) Please let me know if you have any questions. We look forward to serving New Hanover County, and to working together for the preservation and access of its public and historical assets. Sincerely, ftv Ao04 Greg Brooks Kofile /RecordSove Division Greg. Brooks@kofile.us rmh NEW HANOVER COUNTY, NC PRESERVATION OF HISTORICAL VOLU June 29, 2018 Board of Commissioners - December 3, 2018 ITEM: 2 -2-13 PAGE 13 NEW HANOVER COUNTY BOARD OF COM IISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: December 3, 2018 .K DEPARTIVIFNE Finance PRESEVMt(S): Mary Hazel Small, CFO NHCS CONrACT(S): Lisa Wurtzbacher, Chief Financial Officer SUBJECT: Approval of 2018 -2019 Board of Education Budget Amendments #1, #2, and #3 BRIEF SUNP ARY: On October 9, 2018, the Board of Education approved two budget amendments and on November 9, 2018 they approved their third. Budget Amendment #1: • Appropriates fund balance for initial Hurricane Florence emergency repairs ($4,000,000) • Carries over purchase orders and projects ($466,825), school allotments ($622,441), at -risk services ($47,913), and Board of Education expenses ($10,500) • Budgets for a donation from WBS Foundation to cover one teacher assistant and one tutor ($45,208) • Carries over ongoing capital projects funded in prior years ($79,932,188) and budgets for approved lottery applications ($506,840) • Records and budgets for sales tax refunds ($3,665) Budget Amendment #2: Appropriates insurance proceeds and additional fund balance to cover hurricane repair expenses ($5,000,000) Budget Amendment #3: Revises Hurricane Florence budget by reducing insurance proceeds and increasing appropriated fund balance to cover expenditures ($2,511,116) and reduces appropriated fund balance in the general fund for hurricane expenses being paid for through the State Hurricane Florence Disaster Recovery Fund allotment ($600,000) Increases budget insurance proceeds for Parsley playground equipment repairs ($14,385) Records additional funds allotted by DPI for Veteran's Park Boiler Replacement project ($93,500) The NHCS unassigned general fund balance decreased 53 %, from 14,934,835 to 7,034,835, due to appropriations for Hurricane Florence repairs. This decrease equates to 9.8% of the NHCS 2018 general fund expenditures. STRATEGIC PLAN ALIGNNIWE Superior Public Health, Safety and Education Board of Commissioners - December 3, 2018 ITEM: 3 • Support programs to improve educational performance RECONWEMED MOTION AND REQUIES IM ACTIONS: Approve Board of Education budget amendments #1, #2, and #3. ATTACB I NIS: Budget Amendment #I Budget Amendment #2 Budget Amendment #3 COUNTY MANAC"S CORM ENIS AND RECOM 41%0ATIONS: (only Manager) Recommend approval. CONMSSIONFRS' ACTIONS: Approved 5 -0. Board of Commissioners - December 3, 2018 ITEM: 3 APPENDIX F Item: 2018 -19 Budget Amendment 91 Date: October 9, 2018 Department: Finance Division Background/Historical Context: The attached Budget Amendment is needed to record revenue changes and transfers as described in chart below: Fund Description State To record State Revisions #001 - #008 including Teacher and Non - Instructional Support reduction to fund NCVPS enrollment (- $936,128), School Connectivity Allotment ($42,997), Carryover for Summer Reading Camps ($300,434), School Technology ($1,454) and At Risk Student Services ($5,452), Principal Fellows Allotment ($17,934), State funding for SeaTech Principal ($101,484), School Resource Officer Grant ($380,413), Bus Driver Salary Increase ($69,180), and School Technology Prior Year Receipts ($447,986). Also budgeted State Textbook carryover ($963,387), recorded estimated budget for longevity and annual leave pay ($1,900,000) and miscellaneous transfers. General To appropriate Fund Balance for initial Hurricane Florence Emergency Repairs approved by the Board on 9126/18 ($4,000,000), carryover of purchase orders and projects ($466,825), school allotments ($662,441), At -Risk services ($47,913) and Board of Education expenses ($10,500); To record budget for donation from WBS Foundation to cover 1 TA & 1 Tutor ($45,208); and year to date program budget transfers. Capital To budget carryover for on -going capital projects funded in prior years ($79,932,188) and Outlay correct beginning budget revenue code for $3,665 of inter -local sales tax on county funded projects received in 2017 -18 and now part of fund balance appropriation, and to set up project budgets for approved lottery applications ($506,840). Enterprise To record the actual vs. planning budgets for the Fruit & Veggie Grants for various elementary schools. Other Budget Smart Start Grant ($37,527), EYES Grant Sub Reimbursements ($13,000), Girl Power Restricted donation ($200) and record carryover for all other grants and restricted project balances. Revenue Budget transfers include allocation of Medicaid Direct Services unbudgeted funds for Health Services Contracts ($1,344,000) and miscellaneous transfers. Recommendation: For Approval Rationale for Recommendation: Approval is needed to record budget changes. Short and Long Term Impact: Required for planning and resource management. Supporting Documentation: • Summary by fund and purpose /function • Individual Funds shown with current and revised totals. • Capital Outlay also shown by Project, including the multi -year budget_ Board Action_ Recommendation Accepted Recommendation Rejected Tabled for Further Study Other ITEM: 3 -1 -1 NEW HANOVER COUNTY BOARD OF EDUCATION Budget Amendment #: 1 Be it resolved by the New Hanover County Board of Education that the following amendments be made to the Budget Resolution for the fiscal year ending June 30, 2099: Regular Instruction $ 1,646,267 Special Populations i $ 317,700 Alternative Programs 5 278,922 School Leadership $ 403,182 $ 661,561 Local CurrenF $ 35,988 Other Subtotal $ $ Private 1,276 $ State Public Expense Fund Federal Grant Restricted 5 Capital Dutlay Enterprise Purpose Trust 37,399 399,005 School Fund (Generall 1 Fund Revenue Fund Operating Fund Fund Fund Total $ {1} (21 (3), (B) Budget 141 (5) (61 Amendment Purpo5e/Function. 21,477 School -Based Support $ 516,013 53,524 $ v Instructional services: $ $ Accountability 9S6,312 I subtotal $ 3,164,064 Regular Instruction $ 1,646,267 Special Populations i $ 317,700 Alternative Programs 5 278,922 School Leadership $ 403,182 $ 661,561 $ $ 35,988 $ 2,343,816 , $ $ $ $ 2,343,816 1,276 $ 961,000 1,279,976 3,751 $ 5 1,Z79,976 82,684 $ 37,399 399,005 7,375 $ l $ 399,005 14,552 $ - 417,734 125 $ $ 417,734 Co- Curricular I $ 21,477 $ - 21,477 $ $ 5,772,403 21,477 School -Based Support $ 516,013 53,524 $ 384,775 956,312 $ $ Accountability 9S6,312 I subtotal $ 3,164,064 $ 835,074 $ $ 1,419,162 $ 5,418,320 $ $ $ $ S,418,3Z0 9vShPm -widP tiinnnrt tprvi[vt- Support and Development $ 7,820 S 98,089 $ S $ 105,909 $ $ $ $ 105,909 Special Population Support and Development ARemative Program Support and Development $ 3,200 Food Sales $ 551 3,751 _ 5 3,751 $ 6,000 2,375 I $ $ $ (1,000) 7,375 5,187,679 l $ 7,375 Technology Support $ 493,041 87,668 580,709. 125 $ $ 580,834 Operational Support $ 520,380 4,178,482 61,322 4,760,184 1,012,219 $ $ 1,499,700 5,772,403 Financial and Human Resources $ 8,200 11,420 $ Total Appropriation 1 $ 4,231,3Z5 19,620 $ 19,620 Accountability I $ 80,439,028 $ 76,049 $ $ 92,959,ZZ4 37,527 4,268,852 System -Wide Pupil Support $ $ 27,500 $ Transfer from Other Funds 1 $ - $ - Policy, Leadership and Public Relations I 19,779 $ 200 47,479 $ 47,479 subtotal $ 1,066,141 $ 4,397,813 $ $ 61,073 $ 5,525,027 I $ 1,012,344 1 $ $ $ 5,537,371 Ancillary: Community Services Nutrition Services 1 $ 1,100 I I $ $ 1,100 I $ I $ 76,049 I 77,149 subtotal 1 $ 1,100 I $ I $ I S - I $ 1,100 I $ - I $ 76,049 I $ - I $ 77,149 Capital Outlay: Capital Outlay I $ I $ I $ I $ I $ I $ 79,416,726 $ $ - $ 79,416,726 Nan- nmprammPd charees: Payments to Other Governments 5 5 $ $ S 5 S S 5 Llnbudgeted & Indirect Cost $ Food Sales $ 1,499,700 1,499,700 9,958 $ 1,509,658 Transfer to Other Funds $ $ $ 5,187,679 $ $ 8,116,887 1,2625,821 Scholarships 1 $ $ New Hanover County $ - $ - - subtotal 1 $ _ 5 - $ - $ 1,499,700 $ 1,499,700 $ 9,958 $ - $ - $ 1,509,658 Total Appropriation 1 $ 4,231,3Z5 $ 5,232,887 $ $ 2,979,935 $ 12,444,147 I $ 80,439,028 $ 76,049 $ $ 92,959,ZZ4 Revenue Source: Federal Sources $ - 1 $ $ - $ - $ - $ $ 75,049 $ I $ 76,049 Food Sales $ - $ $ Fund Balance Appropriations $ 5,187,679 $ 2,929,208 8,116,887 1,2625,821 $ 9,382,708 New Hanover County $ - $ - - 76,185,134 $ 76,185,334 Other Revenues $ 45,208 $ 13,200 58,408 - $ S8,408 State Sources $ 4,231,325 $ 37,527 4,268,852 2,987,873 $ 7,256,725 Transfer from Other Funds 1 $ - $ - I - 5 Total Revenue 1 $ 4,231,325 $ 5,232,887 $ $ 2,979,935.1 $ 1Z,444,147 $ 80,439,028 $ 76,049 1 $ I $ 92,959,224 Passed by ma{vrltyr vote al the New Han er C4rlyllo d of E ducaria7n of North Carolinas an the 9th Day of October, 2018. i Chairman Secretary Y New Hanover County Board of Education New Hanover County Board of Education Board of Commissioners - December 3, 2018 ITEM: 3 - 1 - 2 State Fund Cummu}afive Budget Summary: Current Budget 1 Amendment # 1 1 Revised Budget Instructional services: Regular Instruction $ 87,143,079 $ 1,646,267 $ 88,789,346 Special Populations 27,399,340 317,700 27,717,040 Alternative Programs 4,195,590 278,922 4,474,512 School Leadership 8,454,327 403,182 8,857,509 Co- Curricular 14,876,497 - - Schooi -Based Support 8,005,585 518,013 8,523,598 subtotal $ 135,197,921 $ 3,164,084 $ 138,362,005 15vstem -wide su000rt services: I Support and Development $ 124,705 7,820 $ 1321 525 Special Population Support and Development 215,230 3,200 218,430 Alternative Program Support and Development 219,801 6,000 225,801 Technology Support 308,000 493,041 801,041 Operational Support 14,876,497 520,380 15,396,877 Financial and Human Resources 178,578 8,200 186,778 Accountability - - - System -Wide Pupil Support - - - Policy, Leadership and Public Relations 744,363 27,500 771,863 subtotal $ 16,667,174 $ 1,066,141 $ 17,733,315 lAncillary: Community Services $ - $ - $ Nutrition Services 77,911 1,100 79,011 subtotal $ 77,911 $ 1,100 $ 79,011 Capital Outlay: Capital Outlay $ $ $ Non- programmed charges: Payments to Other Governments $ $ $ Unbudgeted & Indirect Cost Transfer to Other Funds - Scholarships subtotal Total Appropriation $ 151,943,006 $ 4,231,325 $ 156,174,331 Revenue Source: Federal Sources $ $ $ Food Sales Fund Balance Appropriation New Hanover County Other Revenues State Sources 151,943,006 4,231„325 156,174,331 Transfer from Other Funds - - - Total Revenue $ 151,943,006 $ 4,231,325 $ 156,174,331 Explanation: To record State Revisions 9001 - #008 including Teacher and Non - Instructional Support reduction to fund NCVPS enrollment( - $936,128), School Connectivity Allotment ($42,997), Carryover for Summer Reading Camps ($300,434), School Technology ($1,454) and At Risk Student Services ($5,452), Principal Fellows Allotment ($17,934), State funding for SeaTech Principal ($101,484), School Resource Officer Grant ($380,413), Bus Driver Salary Increase ($69,180), and School Technology Prior Year Receipts ($447,986). Also budgeted State Textbook carryover ($963,387), recorded estimated budget for longevity and annual leave pay ($1,900,000) and miscellaneous transfers. Board of Commissioners - December 3, 2018 ITEM: 3 - 1 - 3 General Fund Cummulative Budget Summary: Revenue Source: Federal Sources Current Budget Amendment ff 1 I Revised Budget Purpose /Function: - Fund Balance Appropriation 4,365,544 5,187,679 Instructional services: New Hanover County 78,338,270 - 78,338,270 Other Revenues 2,200,000 Regular Instruction $ 21,583,064 $ 661,561 $ 22,244,625 Special Populations - 2,547,856 Total Revenue 1,276 $ 5,232,887 2,549,132 Alternative Programs 2,707,967 82,684 2,790,651 School Leadership 7,474,052 14,552 7,488,604 Co- Curricular 2,012,911 21,477 2,034,388 School -Based Support 8,190,915 53,524 8,244,439 subtotal $ 44,516,765 $ 835,074 $ 45,351,839 System -wide support services: Support and Development $ 2,252,963 98,089 $ 2,351,052 Special Population Support and Development 234,274 - 234,274 Alternative Program Support and Development 761,860 2,375 764,235 Technology Support 5,162,075 87,668 5,249,743 Operational Support 17,880,272 4,178,482 22,058,754 Financial and Human Resources 5,499,818 11,420 5,511,238 Accountability 395,821 - 395,821 System -Wide Pupil Support 622,076 - 622,076 Policy, Leadership and Public Relations 2,153,838 19,779 2,173,617 subtotal $ 34,962,997 $ 4,397,813 $ 39,360,810 Ancillary: Community Services $ $ - $ Nutrition Services 195,916 195,916 subtotal $ 195,916 $ $ 195,916 Capital Outlay: Capital Outlay $ - $ $ - Non- programmed charges: Payments to Other Governments $ 5,108,136 $ $ 5,108,136 Unbudgeted & Indirect Cost - - Transfer to Other Funds - - Scholarships 120,000 120,000 subtotal $ 5,228,136 $ - $ 5,228,136 Total Appropriation $ 84,903,814 $ 5,232,887 $ 90,136,701 Revenue Source: Federal Sources $ - Food Sales - Fund Balance Appropriation 4,365,544 5,187,679 9,553,223 New Hanover County 78,338,270 - 78,338,270 Other Revenues 2,200,000 45,208 1 2,245,208 State Sources - - - Transfer from Other Funds - - - Total Revenue $ 84,903,814 $ 5,232,887 $ 90,136,701 Explanation: To appropriate Fund Balance for initial Hurricane Florence Emergency Repairs approved by the Board on 9126118 ($4,000,000), carryover of purchase orders and projects ($466,825), school allotments ($662,441), At -Risk services ($47,913) and Board of Education expenses ($10,500); To record budget for donation from WBS Foundation to cover 1 TA & 1 Tutor ($45,208); and year to date program budget transfers. Board of Commissioners - December 3, 2018 ITEM: 3 - 1 - 4 Other" Restricted Revenue Cummulative Budget Summary: Current Budget I Amendment 9 1 1 Revised Budget Purpose /Function: Instructional services: Regular Instruction $ 310,550 $ 35,988 1 $ 346,538 Special Populations 645,800 $ 961,000 1,607,800 Alternative Programs 5,000,621 $ 37,399 5,038,020 School Leadership 55,104 - 55,104 Co- Curricular 650,000 - 650,000 School -Based Support 159,263 384,775 544,038 subtotal $ 6,822,338 $ 1,419,162 $ 8,241,500 1Svstem -wide sunnort services: I Support and Development $ - I - 1 $ - Special Population Support and Development 51,200 551 51,751 Alternative Program Support and Development 193,542 (1,000) 192,542 Technology Support - - - Operational Support 935,877 61,322 997,199 Financial and Human Resources $ - - Accountability - Unbudgeted & indirect Cost - System -Wide Pupil Support Total Revenue $ 8,131,457 $ - - Policy, Leadership and Public Relations 200 200 suhtotak $ 1,180,619 $ 61,073 $ 1,241,692 IAncillarv: Community Services $ 70,500 $ $ 70,500 Nutrition Services 3,500 Capital Outlay 3,500 subtotal $ 74,000 $ $ 74,000 Capital Outlay: $ 2,333,792 Food Sales - Capital Outlay $ - $ 3,263,208 $ - Non- programmed charges: 487,422 Other Revenues 1,584,550 13,200 1,597,750 Payments to Other Governments $ 50,000 $ - $ 50,000 Unbudgeted & indirect Cost - Total Revenue $ 8,131,457 $ 3„499,700 1,499,700 Transfer to Other Funds 4,500 4,500 Scholarships - - subtotal $ S4,500 $ 1,499,700 $ 1,554,200 Total Appropriation $ 8,131,457 $ 2,979,935 $ 11,111,392 Revenue Source: Federal Sources $ 2,333,792 Food Sales - Fund Balance Appropriation 334,000 2,929,208 3,263,208 New Hanover County 487,422 - 487,422 Other Revenues 1,584,550 13,200 1,597,750 State Sources 3,391,693 37,527 3,429,220 Transfer from Other Funds - - Total Revenue $ 8,131,457 $ 2,979,935 $ 11,111,392 Explanation: Budget Smart Start Grant ($37,527), EYES Grant Sub Reimbursements ($13,000), Girl Power Donation ($200) and record carryover for all other grants and restricted project balances. Budget transfers include allocation of Medicaid Direct Services unbudgeted funds for Health Services Contracts ($1,344,000) and miscellaneous transfers. Board of Commissioners - December 3, 2018 ITEM: 3 - 1 - 5 Enterprise Fund Cumulative Budget Summary: Revenue Source: Fc Budget Amendment # 1 Revised Budget Purpose /Function: Instructional services: Regular Instruction 2,953,700 - 2,953,700 Fund Balance Appropriation Special Populations - New Hanover County - Alternative Programs - 110,500 - School Leadership 6,700 - 6,700 - Co- Curricular 80,000 - - School -Based Support subtotal System -wide support services: Support and Development $ $ Special Population Support and Development Alternative Program Support and Development - Technology, Support - Operational Support - Financial and Human Resources Accountability - System -Wide Pupil Support Policy, Leadership and Public Relations subtotal $ $ $ Ancillary: Community Services Nutrition Services 12,895,000 76,049 12,971,049 subtotal $ 12,895,000 $ 76,049 $ 12,971,049 Capital Outlay: Capital Outlay $ $ - $ - Non- programmed charges: Payments to Other Governments $ $ $ Unbudgeted & Indirect Cost - Transfer to Other Funds Scholarships subtotal Total Appropriation $ 12,895,000 $ 76,049 $ 12,971,049 Revenue Source: Federal Sources $ 9,619,000 $ 76,049 $ 9,695,049 Food Sales 2,953,700 - 2,953,700 Fund Balance Appropriation 125,100 - 125,100 New Hanover County - - - Other Revenues 110,500 - 110,500 State Sources 6,700 - 6,700 Transfer from Other Funds 80,000 80,000 Total Revenue $ 12,895,000 $ 76,049 $ 12,971,049 Explanation: To record the actual vs- planning budgets for the Fruit & Veggie Grants for various elementary schools. Board of Commissioners - December 3, 2018 ITEM: 3 - 1 - 6 Capital Outlay Cumulative Budget Summary. Beginning Budget I Amendment 91 1 Revised Budget Purpose /Function: Instructional services: Regular Instruction $ 227,200 $ $ 227,200 Special Populations - 9,958 Total Appropriation Alternative Programs _ $ $ School Leadership 11,300 125 11,300 Co- Curricular _ 1,012,219 _ School -Based Support _ Total Revenue $ 4,265,000 $ 80,439,028 $ 84,704,028 subtotal $ 238,500 $ $ 238,500 l�-ystem -wide support services: I Support and Development $ - $ Special Population Support and Development $ 9,958 Total Appropriation Alternative Program Support and Development $ $ $ Technology Support 2,237,400 125 2,237,525 Operational Support 86,100 1,012,219 1,098,319 Financial and Human Resources - Total Revenue $ 4,265,000 $ 80,439,028 $ 84,704,028 Accountability System -Wide Pupil Support Policy, Leadership and Public Relations subtotal $ 2,323,500 $ 1,012,344 $ 3,335,844 lAncillary: Community Services $ - $ Nutrition Services $ 9,958 Total Appropriation subtotal $ $ $ capital Outlay: Capital Outlay $ 1,703,000 $ 79,416,726 $ 81,119,726 Non - programmed charges: Payments to Other Governments $ $ $ Unbudgeted & Indirect Cost 9,958 9,958 Transfer to Other Funds - - Scholarships subtotal $ - $ 9,958 $ 9,958 Total Appropriation $ 4,265,000 1 $ 80,439,028 $ 84,704,OZ8 Revenue Source: Federal Sources $ $ $ Food Sales _ Fund Balance Appropriation 1,265,821 1,265,8Z1 New Hanover County 4,265,000 76,185,334 80,450,334 Other Revenues _ _ State Sources 2,987,873 2,987,873 Transfer from Other Funds - - - Total Revenue $ 4,265,000 $ 80,439,028 $ 84,704,028 Explanation: To budget carryover for on -going capital projects funded in prior years ($79,932,188) and correct beginning budget revenue code for $3,665 of inter -local sales tax on county funded projects received in 2017 -18 and now part of fund balance appropriation, and to set up project budgets for approved lottery applications ($506,840)_ Board of Commissioners - December 3, 2018 ITEM: 3 - 1 - 7 APPENDIX N Item: 2018 -19 Budget Amendment #2 Date: October 9, 2018 Department: Finance Division Background /Historical Context: The attached Budget Amendment is needed to record revenue changes and transfers as described in chart below Fund Description General To appropriate additional funds needed for Hurricane Florence repairs and content replacement. Requesting additional $2,000,000 Fund Balance Appropriation and $3,000,000 in anticipated InsurancelFEMA Proceeds This brings the total budget related to storm recovery to $9,000,000 Recommendation: For Approval Rationale for Recommendation: Approval is needed to record budget changes Short and Long Term Impact: Required for planning and resource management. Supporting Documentation: • Summary by fund and purpose /function • Individual Funds shown with current and revised totals. • Capital Outlay also shown by Project, including the multi -year budget Board Action Recommendation Accepted Recommendation Rejected Tabled for Further Study Other Board of Commissioners - December 3, 2018 ITEM: 3 - 2 - 1 NEW HANOVER COUNTY BOARD OF EDUCATION Budget Amendment #: 2 Be it resolved by the New Hanover County Board of Education that the following amendments be made to the Budget Resolution for the fiscal year ending June 30, 2019: Local Current State Public I Expense Fund Federal Grant School Fund {General) Fund R e M (2) (3) Instructional services: Other $ $ 500,000 Private $ - Restricted Subtotal Capital Outlay Enterprise 1 Purpose Trust Special Populations $ venueFund Operating Fund Fund Fund Total (S) Budget (4) (5) (r.I Amendment Regular Instruction $ $ 500,000 $ $ - $ 500,0001 $ $ $ 500,000 Special Populations $ $ - $ $ $ $ Fund Balance Appropriations Alternative Programs $ $ - $ $ $ 5 $ $ School Leadership $ Scholarships - $ $ 5 Other Revenues $ Co- Curricular r $ $ - - $ $ $ - Total Appropriation School -Based Support $ $ 5,000,000 $ - $ 5,000,000 $ $ $ $ 5,000,000 Transfer from Other Funds $ Subtotal $ $ 500,0001 $ $ $ 500,000 1 $ $ $ $ 500,000 System -wide support services: $ $ 5,000,000 1 $ $ $ $ 5,000,900 Support and Development Special Population Support and Development $ $ $ Alternative Program Support and Development $ $ $ Technology Support Operational Support $ 4,500,000 5 4,500,000 $ 4,500,000 Financial and Human Resources $ - $ - $ - Accountab'slity $ $ $ System -Wide Pupil Support $ $ $ Policy, Leadership and Public Relations subtotal (Ancillary: Community Services Nutrition Services $ $ $ $ $ - 4,500,000 $ $ $ $ $ $ 4,500,000 $ $ $ $ I $ $ $ $ _ $ 4,500,000 subtotal I $ - 1 $ - 1 $ 1 $ - 1$ - $ - 1 - Capital Outlay: Capital Outlay $ ! $ $ $ $ $ $ Non- programmed charges: Payments to Other Governments $ $ $ $ $ $ $ $ 5 Unbudgeted & Indirect Cost $ $ Fund Balance Appropriations $ 2,000,000 $ Transfer to Other Funds $ $ $ 2,000,000 $ $ Scholarships $ $ $ $ Other Revenues $ subtotal $ - $ - $ - $ $ 3,000,000 - Total Appropriation $ $ 5,000,000 $ $ $ 5,000,000 $ $ $ $ 5,000,000 Revenue Source: Federal Sources $ $ $ $ $ $ $ $ $ Food Sales $ $ $ Fund Balance Appropriations $ 2,000,000 $ 2,000,000 $ 2,000,000 New Hanover County $ $ - $ Other Revenues $ ,5,000,000 $ 3,000,000 $ 3,000,000 State Sources $ $ - 5 Transfer from Other Funds $ $ - i $ Total Revenue $ $ 5,000,000 $ $ $ 5,000,000 1 $ $ $ $ 5,000,900 Passed by majority vote of the New Hanover County Board of Education of NarVh Gar q1tia an the 9th Day of October, 2018. Chairman Secretary New Hanover Count and of cation New Hanover County Board of Education Board of Commissioners - December 3, 2018 ITEM: 3 - 2 - 2 General Fund Cummulative Budget Summary: Current Budget I Amendment t 2 1 Revised Budget PurposelFunctiom $ - $ $ - Food Sales Instructional services: Fund Balance Appropriation 9,553,223 2,000,000 11,553,223 New Hanover County 78,338,270 Regular Instruction $ 22,244,625 $ 500,000 $ 22,744,625 Special Populations - 2,549,132 Transfer from Other Funds - - 2,549,132 Alternative Programs $ 90,136,701 2,790,651 $ 95,136,701 2,790,651 School Leadership 7,488,604 7,488,604 Co-Curricular 2,034, 388 2,034, 388 School -Based Support 8,244,439 8,244,439 subtotal $ 45,351,839 $ 500,000 $ 45,851,839 System -wide support services: Support and Development_ $ 2,351,052 $ 2,35_1,052 Special Population Support and Development 234,274 234,274 Alternative Program Support and Development 764,235 764,235 Technology Support 5,249,743 5,249,743 Operational Support 22,058,754 4,500,000 26,558,754 Financial and Human Resources 5,511,238 5,511,238 Accountability 395,821 395,821 System -Wide Pupil Support 622,076 622,076 Policy, Leadership and Public Relations 2,173,617 2,173,617 subtotal $ 39,360,810 $ 4,500,000 $ 43,860,810 Ancillary: Community Services $ - $ - $ - Nutrition Services 195,916 195,916 subtotal $ 195,916 $ - $ 195,916 Capital Outlay: Capital Outlay $ - $ $ Non- programmed charges: Payments to Other Governments $ 5,108,136 $ - $ 5,108,136 Unbudgeted & Indirect Cost - - Transfer to Other Funds - - Scholarships 120,000 - 120,000 subtotal $ 5,228,136 $ - $ 5,228,136 Total Appropriation $ 90,136,701 $ 5,000,000 $ 95,136,701 Revenue Source: Federal Sources $ - $ $ - Food Sales - Fund Balance Appropriation 9,553,223 2,000,000 11,553,223 New Hanover County 78,338,270 - 78,338,270 Other Revenues 2,245,208 3,000,000 5,245,208 State Sources - - Transfer from Other Funds - - - Total Revenue $ 90,136,701 $ 5,000,000 $ 95,136,701 Explanation: To appropriate additional funds needed for Hurricane Florence repairs and content replacement Requesting additional $2,000,000 Fund Balance Appropriation and $3,000,000 in anticipated InsurancelFEMA Proceeds This brings the total budget related to storm recovery to $9,000,000 Board of Commissioners - December 3, 2018 ITEM: 3 - 2 - 3 APPENDIX F Item: 2018 -19 Budget Amendment #3 Date: November 9, 2018 Department: Finance Division Background /Historical Context: The attached Budget Amendment is needed to record revenue changes and transfers as described in chart below: Fund Description state To record State Revisions #009 - #013 including allotments for new Safety and Security Grant funding Social Worker at Laney ($61,000), Principal Bonuses ($63,514) and School Connectivity WAN Al ($76,919) and miscellaneous transfers General To revise Hurricane Florence Repair budget by moving $2.5 million of estimated insurance proceeds to Fund Balance Appropriation, netted with a $600,000 reduction to be covered in Fund 8 with the State Disaster Recovery Fund allotment. Also appropriating fund balance for insurance refund accrual for prior year content damage at Mary C. Williams ($11,116), and budgeting current year insurance proceeds for Parsley playground equipment repairs ($14,385) and year to date program budget transfers Capital To record budget $93,500 in additional funds allotted by DPI for the Veteran's Park Boiler Outlay Replacement Project Other To budget for $4,000,000 allotted by the State Hurricane Florence Disaster Recovery Fund, Restricted $247,000 reimbursement for Medicaid Direct Services, Head Start COLA increase ($50,722) Revenue and miscellaneous program transfers Recommendation: For Approval Rationale for Recommendation: Approval is needed to record budget changes. Short and Long Term Impact: Required for planning and resource management. Supporting Documentation: • Summary by fund and purpose /function • Individual Funds shown with current and revised totals • Capital Outlay also shown by Project, including the multi -year budget Board Action: Recommendation Accepted Recommendation Rejected Tabled for Further Study Other ITEM: 3 - 3 - 1 NEW HANOVER COUNTY BOARD OF EDUCATION Budget Amendment #: 3 Be it resolved by the New Hanover County Board of Education that the following amendments be made to the Budget Resolution for the fiscal vear ending June 30- 2099: _s Purpose /Function: Instructional services: State Public School Fund (1) Local Current Expense Fund (General) (2) Federal Grant Fund (3) Other Restricted Revenue Fund (8) Subtotal Operating Budget Capital Outlay Fund (4) Enterprise Fund (5) Private Purpose Trust Fund (6) _i- Total Amendment Regular Instruction $ 5,364 $ 2,329 5 $ - $ 7,693 $ $ $ $ 7,693 Special Populations $ (3,040) 2,000 $ 120 (920) 100 j$ $ Technology Support (920) Alternative Programs $ 58,052 - $ 6,998 65,050 51,944 $ $ 2,948 65,050 School Leadership $ 63,514 3,658 $ - 67,172 Financial and Human Resources $ 12,044 67,172 Co- Curricular $ - 840 $ 12,044 840 $ $ $ 840 School -Based Support $ $ (5,553) $ (9,727) (15,280) (3,583) $ (15,280} subtotal $ 123,890 $ 3,274 $ 1 $ (2,609)1 124,555 $ $ $ $ 124,S55 ' ivstom -wide sunnnrt services: Support and Development $ $ 4,338 i $ $ $ 4,338 $ $ $ $ 4,338 Special Population Support and Development $ - $ 247,000 .247,000 Nutrition Services $ I I$ 247,000 Alternative Program Support and Development $ - 341 $ 3,886 4,227 $ I$ $ 100 j$ 4,227 Technology Support $ 76,944 {25,000) $ - 51,944 I _$ $ 93,500 $ 51,944 Operational Support $ 2,948 (572,575) $ 3,998,623 3,4_28,996 $ $ $ 3,428,996 Financial and Human Resources $ - 12,044 $ 1 $ 4,050,722 12,044 $ 93,500 $ $ 12,044 Accountability $ - $ - $ - System -Wide Pupil Support $ (3,583) $ (3,583) $ - (3,583) Policy, Leadership and Public Relations subtotal $ - 6,662 1 $ 6,662 $ 6,662 $ 79,892 $ (577,773)1 $ $ 4,249,509 $ 3,751,628 $ $ $ $ 3,751,626 Ancillary: $ $ $ $ 50,722 $ 50,722 $ $ - Community Services I $ I $ I $ I $ - I $ I $ I $ I $ I Nutrition Services I$ I I$ I 100 S 100 S I$ I 100 Subtotal Capital Outlay: I S $ I$ 1$ 100 j$ 100 s _ $ I S I S loo Capital Outlay I $ $ $ I $ I _$ I $ 93,500 $ I $ $ 93,500 Nnn- nrnarammpri rharppc: $ - $ $ 78) $ (196,2 $ (196,278) $ $ Payments to Other Governments $ $ $ $ 50,722 $ 50,722 $ $ - $ $ S0,722 Unbudgeted & Indirect Cost $ 1,911,116 5 (247,000) (247,000) Fund Balance Appropriations $ I (247,000) Transfer to Other Funds $ New Hanover County $ - $ $ $ Scholarships $ Other Revenues $ I - - 4,000,000 - S - - subtotal $ - $ $ 78) $ (196,2 $ (196,278) $ $ $ $ (196,278) Total Appropriation $ 203,782 1 $ (574,499) $ 1 $ 4,050,722 $ 3,680,005 $ 93,500 $ $ $ 3,773,S05 Rovanue Source-, Federal Sources $ $ $ $ 50,722 - $ 50,7Z2. - $ $ $ $ $ $ 50,722 ` Food Sales $ $ 1,911,116 $ - Fund Balance Appropriations °- $ 1,911,116 1,911,116 New Hanover County $ - $ - $ - (2,485,615) 4,297,28.2 $ 3,773,505 Other Revenues $ (2,485,61S). $ 4,000,000 - (2,48S,61S) $ State Sources Transfer from Other Funds Total Revenue $ 203,782 $ 4,203,782 93,500 $ h $ - $ - $ 4$ - $ s $ 203,782 $ (574,499) $ 4,050,722 $ 3,680,005 j $ 93,500 Passed by majority vote of the New Hanover County Board of Education of North Carolina on the 7th Day of November, 2018. iJ Ned 01, - Chairman ` V ' Secretary New Hanover County Board of Education New Hanover County Board of Education Board of Commissioners - December 3, 2018 ITEM: 3 - 3 - 2 State Fund Cummulative Budget Summary. _ Current Budget I Amendment # 3 1 Revised Budget Purposeltunction: Instructional services: Regular Instruction Special Populations Alternative Programs School Leadership $ 89,789,346 27,717,040 4,474,512 8,857,509 $ 5,364 (3,040) 58,052 63,514 $ 88,794,710 27,714,000 4,532,564 8,921,023 Co- Curricular New Hanover County _ _ Other Revenues _ School -Based Support 8,523,598 156,174,331 - 156,378,113 8,523,598 subtotal $ 138,362,005 $ 123,890 $ 138,485,895 System -wide support services: Support and Development $ 132,525 - $ 132,525 Special Population Support and Development 218,430 - 218,430 Alternative Program Support and Development 225,801 - 225,801 Technology Support 801,041 76,944 877,985 Operational Support 15,396,877 2,948 15,399,825 Financial and Human Resources 186,778 _ - _ 186,778 _ Accountability System -Wide Pupil Support - - - Policy, Leadership and Public Relations 771,863 - 771,863 subtotal $ 17,733,315 $ 79,892 $ 17,813,207 Ancillary: Community Services $ - $ _ Nutrition Services 79,011 - 79,011 subtotal Capital Outlay: Capital Outlay Non - programmed charges: I $ 79,011 J $ - I $ 79,011 Payments to Other Governments Unbudgeted & Indirect Cost Transfer to Other Funds Scholarships subtotal $ - $ - $ _ Total Appropriation $ 156,174,331 $ 203,782 $ 156,378,113 Revenue 5ource: Federal Sources Food Sales Fund Balance Appropriation New Hanover County Other Revenues State Sources 156,174,331 2037782 156,378,113 Transfer from Other Funds - Total Revenue $ 156,174,331 $ 203,782 $ 156,378,113 Explanation: To record State Revisions #009 - #013 including allotments for Safety and Security Social Worker ($61,000), Principal Bonuses ($63,514) and School Connectivity WAN Al ($76,319) and miscellaneous transfers. Board of Commissioners - December 3, 2018 ITEM: 3 - 3 - 3 General Fund Cummulative Budget Summary: Current Budget I Amendment # 3 1 Revised Budget Purposef Function; Instructional services: Regular Instruction i $ 22,744,625 $ 2,329 $ 22,746,954 Special Populations 2,549,132 2,000 2,551,132 Alternative Programs 2,790,651 - 2,790,651 School Leadership 7,488,604 3,658 7,492,262 Co- Curricular 2,034,388 840 2,035,228 School -Based Support 8,244,439 (5,553) 8,238,886 subtotal $ 45,851,839 $ 3,274 1 $ 45,855,113 ISvstem -wide sunnort services: Support and Development Special Population Support and Development $ 2,351,052 4,338 $ 2,355,390 234,274 - 234,274 Alternative Program Support and Development 764,235 341 764,576 Technology Support 5,249,743 (25,000) 5,224,743 Operational Support 26,558,754 (572,575) 25,986,179 Financial and Human Resources 5,511,238 12,044 5,523,282 Accountability 395,821 - 395,821 System -Wide Pupil Support 622,076 (3,583) 618,493 Policy, Leadership and Public Relations 2,173,617 6,662 2,180,280 subtotal $ 43,860,810 $ (577,773) $ 43,283,037 Ancillary: $ 5,108,136 $ - $ 5,108,136 Community Services $ $ { $ - Nutrition Services - 195,916 1 - 195,916 i subtotal $ 195,916 $ ' - I $ 195,916 Capital Outlay: $ 5,228,136 Total Appropriation $ 95,136,701 Capital Outlay $ - - Non- oroerammed charees: - $ (S74,499)1 - $ 94,562,202 Payments to Other Governments $ 5,108,136 $ - $ 5,108,136 Unbudgeted & Indirect Cost - - - _ _ - 120,000 Transfer to Other Funds - - Scholarships 120,000 78,338,270 subtotal $ 5,228,136 $ - $ 5,228,136 Total Appropriation $ 95,136,701 $ (574,499) $ 94,562,202 Revenue Source: Federal Sources - Food Sales - - - Fund Balance Appropriation 11,553,223 1,911,116 13,464,339 78,338,270 New Hanover County 78,338,270 - Other Revenues 5,245,208 (2,485,615) 2,759,593 State Sources - - - _ Transfer from Other Funds Total Revenue - $ 95,136,701 - $ (S74,499)1 - $ 94,562,202 Explanotion: To revise Hurricane Florence Repair budget by moving $2.5 million of estimated insurance proceeds to Fund Balance Appropriation, netted with a $600,000 reduction to be covered in Fund 8 with the State Hurricane Florence Disaster Recovery Fund allotment. Also appropriating fund balance for insurance refund accrual for prior year content damage at Mary C Williams ($11,116), and budgeting current year insurance proceeds for Parsley playground equipment repairs ($14,385) and year to date program budget transfers. Board of Commissioners - December 3, 2018 ITEM: 3 - 3 - 4 Other Restricted Revenue Cummulative Budget Summary: Purpose /Function: Instructional services: Regular Instruction Special Populations Alternative Programs School Leadership Co- Curricular School -Based Support nn-wide sunoort services: ICurrent Budget , Amendment # 3 1 Revised Budget Support and Development $ 346,538 $ 1,607,920 1,607,800 $ - 5,038,020 $ 650,000 534,311 55,104 (2,609)1 $ 8,238,891 650,000 - - 544,038 997,199 subtotal $ 8,241,500 $ Support and Development $ 346,538 120 1,607,920 6,998 5,045,017 - 55,104 Alternative Program Support and Development 650,000 534,311 (9,727)1 (2,609)1 $ 8,238,891 Support and Development $ - - , $ - Special Population Support and Development 51,751 247,000 298,751 Alternative Program Support and Development 192,542 3,886 196,428 Technology Support - - - Operational Support 997,199 3,998,623 4,995,822 Financial and Human Resources - - Transfer from Other Funds Accountability - - - System -Wide Pupil Support - - - Policy, Leadership and Public Relations 200 - 200 subtotal $ 1,241,692 $ 4,249,509 $ 5,491,201 Ancillary: $ 2,333,792 1 $ 50,722 $ 2,384,514 Food Sales Community Services $ 70,500 $ - $ 70,500 Nutrition Services I 3,500 100 3,600 487,422 subtotal $ 74,000 $ 100 $ 74,100 Capital Outlay: 3,429,220 4,000,000 Transfer from Other Funds - Capital Outlay Non- programmed charges: Payments to Other Governments Unbudgeted & Indirect Cost $ $ - $ 50,000 $ 1,499,700 - $ 50,722 $ (247,000) - 100,722 1,252,700 Transfer to Other Funds 4,500 - 4,500 Scholarships - - - subtotal $ 1,554,200 4 $ (196,278)1 $ 1,357,922 Total Appropriation 1 $ 11,111,392 1 $ 4,050,722 1 $ 15,162,114 Revenue Source: Federal Sources $ 2,333,792 1 $ 50,722 $ 2,384,514 Food Sales - - - Fund Balance Appropriation 3,263,208 - 3,263,208 New Hanover County 487,422 - 487,422 Other Revenues 1,597,750 - 1,597,750 7,429,220 - $ 15,162,114 State Sources 3,429,220 4,000,000 Transfer from Other Funds - I - _ Total Revenue $ 11,111,392 1 $ 4,050,722J Explanation: To budget for $4,000,000 allotted by the State Hurricane Florence Disaster Recovery Fund, $247,000 reimbursement for Medicaid Direct Services, Head Start COLA increase ($50,722) and miscellaneous program transfers. Board of Commissioners - December 3, 2018 ITEM: 3 - 3 - 5 Capital Outlay Cumulative Budget Summary: Beginning Budget E Amendment # 3 I Revised Budget Pu+P05PIFirniction Instructional services: Regular Instruction $ 227,200 $ - $ 227,200 Special Populations - - - Alternative Programs - - - School Leadership 11,300 2,237,525 11,300 Co- Curricular - 1,098,319 - School -Based Support - - - subtotal $ 238,500 $ - $ 238,500 ISvstern -wide support services: Support and Development $ $ $ - Special Population Support and Development - - 9,958 Alternative Program Support and Development - - - Technology Support 2,237,525 - 2,237,525 Operational Support 1,098,319 $ - 1,098,319 Financial and Human Resources - $ 93,500 - Accountability - - - System -Wide Pupil Support $ 93,500 $ 84,747,528 - Policy, Leadership and Public Relations - subtotal $ 3,335,844 $ - $ 3,335,844 Ancillary: Community Services $ $ $ - Nutrition Services j - subtotal I $ - - Capital Outlay: Capital Outlay $ 81,119,726 { $ 93,500 $ 81,213,226 Non- oroarammed charges: Payments to Other Governments $ 9,958 $ - $ - Unbudgeted & Indirect Cost - 9,958 Transfer to Other Funds - - - Scholarships New Hanover County - - subtotal $ 9,958 $ - $ 9,958 Total Appropriation $ 84,704,028 $ 93,500 $ 84,797,528 Revenue Source: Federal Sources $ - $ $ - Food Sales - - - Fund Balance Appropriation 1,265,821 1,265,821 New Hanover County 80,450,334 - r 80,450,334 Other Revenues State Sources 2,987,873 93,500 3,081,373 Transfer from Other Funds - - - Total Revenue $ 84,704,028 $ 93,500 $ 84,747,528 Explanation: To record budget for $93,500 additional funds allotted by DPI for the Veteran's Park Boiler Replacement Project. Board of Commissioners - December 3, 2018 ITEM: 3 - 3 - 6 Bond Program Summary Budget by Funding Source and Project #: Funding Source! 801 Capital Outlay Contingency Project Budget 9,958 Revised Project # Program Project Description (Multi -Year) Current Budget Amendment # 3 Budget PSBCF - Lottery Revenue: 801 Freeman innovative Classroom Pilot 94,000 56,864 9170.16 076 Bellamy & Murray Traffic Improvements 80,034 42,064 42,064 9172.17 076 Playground Equipment Replacement 100,277 40,475 40,475 9181.17 076 Access Control System Upgrade 196,700 65,862 85,862 918818 076 Bellamy - Data/Voice Cabling 114,000 106,432 106,432 9189 18 076 SeaTech School Design 400,000 282,022 282,022 919018 076 Eaton &Codington - EthernetCabiing 239,000 231,159 231,159 9192.18 076 Veterans Park - Chiller Replacement 870,000 402,877 402,877 9193.18 076 Alderman - Classroom Floor Repairs 240,000 236,620 236,620 919518 076 Sunset Park - Bldg A rear entry upgrades 78,000 70,000 70,000 918919 076 SeaTech - Phase II - Design 81,700 81,700 81,700 9206 19 076 Alderman - HVAC Repl - Design 40,000 40,000 40,000 9207 19 076 Sunset Park - Ceiling Tile Repl - Design 25,500 25,500 25,500 9208.19 076 NHHS - Geo West Underground Cabling 35,640 35,640 35,640 9209.19 076 Electrical Upgrades - Various - Design 18,000 18,000 18,000 9210.19 076 Lighting Upgrades - Various - Design 21,000 21,000 21,000 9211 19 076 Wrigtsboro - Heat Pump Repl - Design 52,500 52,500 52,500 9212.19 076 Veterans Park - Boiler Repl - Design 110,000 16,500 93,500 110,000 9205.19 076 Painting - Various Locations 216,000 216,000 216,000 2,918,351 2,004,351 93,500 2,097,851 DPI School Bus Revenue: 6550 120 School Bus Leases (DPI) 2,059,681 983,522 983,522 Local Funding: 8500 801 Capital Outlay Contingency nla 9,958 9,958 9187 18 801 Mobile Classroom Replacement 240,244 240,244 240,244 919818 801 Freeman innovative Classroom Pilot 94,000 56,864 56,864 9137 815 Mobile Classroom Replacement 852,212 640 640 1,186,456 a 307,706 307,706 County Capital Appropriation FY 16 -17: (Remaining balance included in Fund Balance Appropriation) 9158 816 Sidbury Road Complex 598,341 214,220 214,220 9161 816 Sidbury Road Tree Replacement 50,000 2,760 2,760 648,341 216,980 216,980 County Capital Appropriation FY 17 -18: 6401 816 IPAD Replacement 156,000 125 125 6550 816 Vehicle Replacement 80,900 28,697 28,697 9183 816 ,Johnson PreK Cooter /Freezer 40,000 40,000 40,000 9184 816 Howe Window Replacement 350,000 263,320 263,320 9185 816 Howe Roof Top Unit Replacement 185,000 46,658 46,658 9186 816 Testing Department Upgrades 95,000 59,307 59,307 9187 816 Mobile Classrooms 465,000 295,741 295,741 9196 816 Prek Updgrades for Mosley 100,000 3,622 3,622 1,471,900 737,470 737,470 Board of Commissioners - December 3, 2018 ITEM: 3 - 3 - 7 Funding Source[ Project Budget Revised Project # Program Project Description (Multi -Year) Current Budget Amendment # 3 Budget County Capital Appropriation FY 18 -19: 5110.19 816 Classroom Fumture 227,200 227,200 227,200 540019 816 School Office Furniture 11,300 11,300 11,300 6401.19 816 Technology Furniture 3,600 3,600 3,600 6401.23 816 Laptop Replacement 826,000 826,000 826,000 6401.24 816 iPad Replacement 353,600 353,600 353,600 640126 816 VolP 190,000 190,000 190,000 640127 816 Desktop Replacement 491,100 491,100 491,100 6401.28 816 Server Replacement 290,000 290,000 290,000 6401.29 816 Laptop Cart Replacement 83,100 83,100 83,100 6540.19 816 Custodial Equipment 10,700 10,700 10,700 6550.19 816 Vehicle Replacement 28,800 28,800 28,800 6560.19 816 Purchasing Equipment 31,600 31,600 31,600 6580.19 816 Maintenance Equipment 15,000 15,000 15,000 9187.19 816 Mobile Classrooms forJC Roe 134,000 134,000 134,000 9186.19 816 Window /HVAC Rep] for Testing 185,000 185,000 185,000 918919 816 Phase II SeaTech Renovations 26,000 26,000 26,000 919919 816 Floor Sealing for NHHS Field House 80,000 80,000 80,000 9200 19 816 Window /Door Replacement @ Johnson 434,000 434,000 434,000 9201.19 816 Electrical Upgrades for Child Nutrition 65,000 65,000 65,000 9202.19 816 Building Repairs @ JC Roe 33,000 33,000 33,000 920319 816 Parking Lot Impr @ Johnson 66,000 66,000 66,000 9204 19 816 Playground Equipment @ Winter Park 40,000 40,000 40,000 920519 816 School Painting 71,000 71,000 71,000 3,696,000 3,696,000 3,696,060 County Interlocal Sales Tax Refund: 918718 817 Mobile Classrooms 77,756 77,156 77,756 9181.19 817 Access Control System Upgrades 365,000 365,000 365,000 9187 19 817 Mobile Classrooms for JC Roe 204,090 204,000 204,000 646,756 646,756 646,756 2014 Bond Program: 9001.01 900 Northeast ES 15,844,699 1,277,448 1,277,448 9002.03 900 College Park ES Rplmt 16,711,381 7,398,189 7,398,189 9003.05 900 Blair ES Rplmt 17,901,381 7,832,928 7,832,928 9004.06 goo Laney HS Addns & Renovns 13,268,050 256,814 256,814 9005.08 goo Hoggard H5 Addns & Renovns 16,736,979 986,136 986,136 9006.09 900 New Hanover HS Renovns 5,713,381 218,865 218,865 900710 900 Roland Grise MS Renovns 12,002,898 10,769,458 10,769,458 9008 11 900 Noble MS Renovns 7,906,664 7,818,054 7,818,054 900912 900 Trask MS Renovns 9,953,100 9,827,794 9,827,794 9010.13 900 Myrtle Grove MS Renovns 9,807,903 7,538,709 7,538,709 9011.14 goo Wrightsville Beach ES Addns & Renovns 7,332,492 7,225,811 7,225,811 9012.07 900 Technology - Network Infrastructure 5,690,014 3,412,250 3,412,250 9013.07 900 Technology - Security Cameras 3,402,276 2,545,446 2,545,446 9014.07 900 Technology - VolP Core InfrastrlEquip 469,279 4,269 4,269 9015.04 900 Sunset Park Root Rplmt 206,251 - - 9017.04 900 Trask Roof Rplmt 1,808,970 1,808,970 1,808,970 901804 900 Laney Roof Rplmt 426,030 62,157 62,157 9019.04 900 Johnson Roof Rplmt 6,272 9020.04 900 Hogg ard HS Roof Rplmt 499,722 - 9022.04 900 Pine Valley Roof Rplmt 305,470 9027.04 900 Veterans Park Roof Coating 876,276 '545,559 845,559 9028.04 900 Noble Abmt/Carpet Rplmt 274,907 - - 9029.04 900 Hogg ard AbmUCarpet Rplmt 681,750 578,871 578,871 9030.04 900 Laney Abmt/Carpt Rplmt 516,208 171,673 171,673 903404 900 Codington HVAC imprmts 215,722 - - Board of Commissioners - December 3, 2018 ITEM: 3 - 3 - 8 Funding Source! Project # Program Project Description 903504 900 Eaton HVAC Imprints 9036.04 900 Veterans Park HVAC Imprints 9037.04 900 New Hanover HVAC Imprmis 9038.04 900 Bradley Creek HVAC Imprints 9039.04 900 Johnson HVAC Imprints 9040.04 900 HVAC & Controls Imprints at Var Schools 9041.15 900 Program Management 904216 900 Contingency 9043.04 900 Carolina Beach Roof Rplmt 9044.04 900 Roland Grise Roof Rplmt 9045.04 900 Gregory Roof Rplmt 9046.04 900 NHHS Roof Rplmt Project Budget (Mufti -Year) Current Budget Amendment t# 3 Revised Budget 171,462 366,320 360,459 106,760 106,760 1,317,916 1,309,440 - 1,509,314 469,203 469,203 3,106,796 2,237,531 2,237,531 1,337,623 1,337,623 1,337,623 162,156 - - 394,916 394,916 394,916 444,386 285,531 285,531 961,137 700,278 700,278 160,040,000 76,111,243 _ - 76,111,243 172,627,485 84,704,028 93,500 84,797,528 Board of Commissioners - December 3, 2018 ITEM: 3 - 3 - 9 NEW HANOVER COUNTY BOARD OF COM IISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: December 3, 2018 DEPARTIVIHNR Museum PRESINIMS): Sheryl Mays, Museum Director and Tricia Edwards, Associate Director, Smithsonian Institution Traveling Exhibition Service and Smithsonian Affiliations CONrACT(S): Barbi Baker, Marketing Specialist SUBJECT: Presentation of Certificate of Smithsonian Affiliation to Cape Fear Museum BRIEF SUMMARY: Tricia Edwards, Smithsonian Institution Traveling Exhibition Service and Smithsonian Affiliations Associate Director, will make brief remarks regarding the Smithsonian Affiliation and welcome the Cape Fear Museum as a new partner. There are only 216 museums across the US, Puerto Rico and Panama that have received this designation. She will present an official certificate to Sheryl Mays and the county. STRATEGIC PLAN ALIGNAIENr- Superior Public Health, Safety and Education • Keep the public informed on important information RECOMVIFINDED MOTION AND REQUESTED ACHOM: COUNTY NI NA(MVS CONVENTS AND RECONIVIENDATIONS: (only Manager) Hear presentation and have photo taken. CONMSSIONERS' ACTIONS: Heard presentation and had photo taken. Board of Commissioners - December 3, 2018 ITEM: 4 NEW HANOVER COUNTY BOARD OF COM IISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: December 3, 2018 DEPARIMFNE Finance PRESEVMt(S): Lisa Wurtzbacher, Chief Financial Officer CONTACT(S): Lisa Wurtzbacher and Martha Wayne, Deputy Chief Financial Officer SUBJECT: Consideration of Budget Amendment 19 -029 for Storm Debris Related Expenditures BRIEF SUMMARY: The Board of County Commissioners approved BA19 -022 on October 1, 2018 to appropriate $19,940,000 and $122,000 from the general fund and fire services fund, respectively, to account for expenditures to prepare for, respond to and recover from Hurricane Florence. The budget amendment included initial estimated costs for a variety of items including salaries, building repairs, and debris pickup. Updated estimates indicate additional funds are required for storm related debris expenditures related to debris removal for the parks department and for the public. Initial estimates included $200,000 for tree and limb removal at the County parks while actual expenditures were $1,484,550, requiring a $1,284,550 budget amendment. Debris removal for the public included an estimate of 800,000 cubic yards while the updated estimate is 1,700,000 cubic yards of debris to be removed. An additional $12,200,780 is required to cover these additional expenditures. Staff is requesting approval of BA 19 -029 for additional storm debris expenses of $13,485,330. Of this total, $1,284,550 relates to general fund expenses and $12,200,780 relates to environmental management expenses. The environmental management fund does not currently have an amount of fund balance to cover the full amount of its expense. As such, we are requesting that a transfer to the environmental management fund from the general fund be made for $9,300,780 with the remaining $2,900,000 environmental management expense coming from environmental management fund balance. The general fund balance will also be appropriated for the general fund expenses of $1,284,550. The County will request reimbursement for all storm related expenditures from FEMA and the State of North Carolina. As not all storm related costs are known or incurred to date, additional budget amendments may be required in the future as costs become predictable and known. STRATEQC PLAN ALI( VENIF. Superior Public Health, Safety and Education • Increase public safety and crime prevention RECONIMQ DED MOTION AND REQUESTM ACTIOM: Adopt the ordinance for budget amendment 19 -029. ATTACBMINIS: Budget Amendment Board of Commissioners - December 3, 2018 ITEM: 5 COUNIY MANAG S CONWINIS AND RECONANINMATIONS: (only Manager) Recommend approval. COAMSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - December 3, 2018 ITEM: 5 AGENDA: December 3, 2018 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Increase public safety / crime prevention Fund: General Department: Emergency Management Expenditure: Decrease increase Total 19 -029 Hurricane Florence S 1,284,550 $ 1,284,550 19 -029 Transfer to Environmental Management Fun $ 9,300,780 $ 9,300,780 Total $ - S 10,585,330 11 S 10,585,330 Revenue: Decrease Increase Total 19 -029 Appropriated Fund Balance $ 10,585,330 $ 10,585,330 19 -029 Appropriated Fund Balance $ 2,900,000 $ 2,900,000 Total $ - $ 10,585,330 $ 10,585,330 Departmental Budget Appropriated Fund Balance Prior to Actions Toda $ 6,522,000 $ 29,396,713 Fund: Environmental Management Enterprise Fund Department: Environmental Management - Hurricane Total if Actions Taken $ 7,806,550 $ 39,982,043 Expenditure: Decrease Increase Total 19 -029 Hurricane Florence $ 12,200,780 $ 12,200,780 19 -029 Appropriated Fund Balance $ 2,900,000 $ 2,900,000 Total $ - $ 12,200,780 11 $ 12,200,780 Revenue: Decrease Increase Total 19 -029 Transfer in from General Fund $ 9,300,780 $ 9,300,780 19 -029 Appropriated Fund Balance $ 2,900,000 $ 2,900,000 Total $ - S 12,200,780 $ 12,200,780 Prior to Actions Toda Departmental Budget $ 13,418,000 Appropriated Fund Balance $ 1,609,662 Board of Commissioners - December 3, 2018 ITEM: 5 - 1 - 1 Total if Actions Taken $ 25,618,780 $ 4,509,667 Section 2: Explanation BA 19 -029 is requested to appropriate fund balance for additional debris expenditures related to Hurricane Florence. The first budget amendment related to Hurricane Florence was approved on October 1, 2018 and included an estimate for 800,000 cubic yards of debris to be picked up. Most recent estimates indicate the debris to be picked up is 1,700,000 cubic yards of debris. Additional funds for debris removal, monitoring and management expenses of $12,200,780 are required due to this change. Further, debris clearing and removal was required at numerous park sites. An initial estimate of $200,000 was used for the budget amendment approved October 1, 2018. Actual expenditures required were $1,484,550, requiring an additional budget of $1,284,550. The County is eligible to apply to the Federal Emergency Management Agency (FEMA) and the N.C. Division of Emergency Management for public assistance. The amount of reimbursement is not known at this time. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19 -029 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Adopted, this 3rd day of December, 2018. (SEAL) Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - December 3, 2018 ITEM: 5 - 1 - 2 NEW HANOVER COUNTY BOARD OF COM IISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: December 3, 2018 DEPARMVIENR Planning PRESINIFR(S): Wayne Clark, Planning & Land Use Director (Planning Board Rep: Ted Shipley) CONINCI(S): Wayne Clark SUBJECT- Public Hearing Rezoning Request (Z18 -14) — Request by GSP Consulting, PLLC, Applicant, on Behalf of College Road Development Partners, LLC, Property Owner, to Rezone 8.04 Acres of Land Located in the 2600 Block of N. College Road to (CZD) B -2, Conditional Highway Business District BRIEF SUMMARY: GSP Consulting, PLLC, applicant, on behalf of College Road Development Partners, LLC, property owner, is requesting to rezone 8.04 acres of land located in the 2600 block of N. College Road to (CZD) B -2, Conditional Highway Business District from the existing zoning of R -10 Conditional Use District (CUD) that was approved in May 2016 for an 88 -unit apartment development. The applicant is proposing a rezoning to a conditional B -2 district. The proposal would permit the following 10 uses: 1. Eating and Drinking Places 2. General Merchandise Stores 3. Banks, Credit Agencies, Savings and Loans 4. Barber and Beauty Shops 5. Banks, Credit Agencies, Savings and Loans 6. Business Services including printing 7. Funeral Home 8. Personal Services 9. Offices for Private Business and Professional Activities 10. Mini - warehouse The applicant proposes the following conditions related to the mini- warehouse use: 1. No storage of hazardous or flammable material shall be permitted. 2. Proposed on -site staffed office. 3. Automated Gate by security code daily with security features for after -hour response. 4. The fagade of buildings fronting North College Road, including the on -site staffed office, shall be of a type and quality typically seen in mini- warehouse developments that mimic a non - warehouse use such as office or retail. (The Planning Board recommended that this condition also be applied to the sides of the proposed buildings visible from the right -of -way) The site plan shows a driveway to an area that is outside of the proposed building areas. This driveway would require an NC DOT driveway permit, and NC DOT previously commented that this area of the site would need to be accessed internally and therefore the proposed additional driveway may not be permitted when a revised driveway permit application is reviewed by NC DOT, which is still required even with the existing driveway in place. Board of Commissioners - December 3, 2018 ITEM: 6 Any proposed use will be reviewed for zoning compliance prior to development. The Zoning Ordinance has requirements for building setbacks, buffering, parking, landscaping, and lighting that must be complied with and are intended to mitigate the impacts from a non - residential use adjacent to a residential use. Traffic impacts will be analyzed at the time a development is proposed. Any use that exceeds 100 AM or PM peak hour trips will be required to have an approved TIA prior to development. Even if a TIA is not required, improvements may be required when any proposed use is reviewed by NCDOT during the driveway permitting process. The 2016 Comprehensive Land Use Plan classifies the subject property as Community Mixed Use. This Place Type focuses on small- scale, compact, mixed use development patterns that serve all modes of travel and act as an attractor for county residents and visitors. Types of appropriate uses include office, retail, mixed use, recreational, commercial, institutional, and multi - family and single - family residential. Approximately 25% of the B -2 zoned land in the county is located in areas designated as Community Mixed Use. Staff concludes that the proposed B -2 zoning district is generally CONSISTENT with this place type because it would allow the types of services for nearby residents recommended in the comprehensive plan. Uses of this property that would provide for the needs of adjacent residential neighborhoods and/or provide higher density residential housing to transition to the adjacent lower density residential areas would support the integration of uses and development patterns encouraged in the Comprehensive Plan. The requested conditional B -2 zoning district could allow for the types of commercial services appropriate for a Community Mixed Use area at the edge of a node, and development regulations would require landscaping buffers along residential properties, visually separating and mitigating any effects for the adjacent neighborhood. The Planning Board considered this application at their November 1, 2018 meeting. At the meeting, no members of the public spoke in favor or in opposition to the request. The board recommended approval (7- 0) of the application, finding that it is: 1. Consistent with the purposes and intent of the Community Mixed Use place type in the 2016 Comprehensive Plan because the proposed B -2 zoning district would allow the types of services for nearby residents recommended in the plan. 2. Reasonable and in the public interest because the conditional B -2 district would provide a reasonable extension of an existing B -2 zoning district while protecting adjacent residential uses through reduced heights in the portions of the property closest to homes and limitations on permitted uses, in addition to the setbacks and buffers required by the Zoning Ordinance. Conditions: 1. The Property shall be subject to all of the specific requirements stated in the New Hanover County Zoning Ordinance ( "Ordinance ") for the B -2 (Highway Business District) use as well as any additional conditions stated below. 2. The use and development of the Property shall comply with all other supplemental regulations and requirements imposed by the Ordinance or any other applicable federal, state or local law, ordinance or regulation. In the event of a conflict, the more stringent requirement or higher standard shall apply. 3. The following limited list of permitted B -2 zoning uses under the Ordinance are offered as a condition of approval: 1. Eating and Drinking Places. 2. General Merchandise Stores. 3. Miscellaneous Retail. 4. Banks, Credit Agencies, Savings and Loans. 5. Barber and Beauty Shops. 6. Business Services including printing. 7. Funeral Home. 8. Personal Services. 9. Offices for Private Business and Professional Activities and 10. Mini Warehouse with additional conditions noted below Board of Commissioners - December 3, 2018 ITEM: 6 1. No storage of hazardous or flammable material shall be permitted. 2. Proposed on -site staffed office. 3. Automated Gate by security code daily with security features for after -hour response. 4. The fagade of buildings fronting North College Road, including the on -site staffed office, shall be of a type and quality typically seen in mini - warehouse developments that mimic a non - warehouse use such as office or retail. 4. The development of the Property shall be subject to all of the specific requirements stated in Section 61.4: of the Ordinance, which requires, among others, that a Traffic Impact Worksheet be submitted to the Planning and Land Use department for Verification and in cases where the worksheet indicates traffic generation of 100 peak hour based upon the most current edition of the Institute of Transportation Engineers (ITE) Trip Generation Manual, then the applicant will be required to perform a Traffic Impact Analysis. 5. The required minimum setbacks for structures shall be calculated in accordance with Section 60.3 of the ordinance; however, in no event shall the minimum setback for structures abutting residential uses and/or platted lots on residential zoned property be less than 45 feet. 6. The street - facing fagade proposed by the applicant shall also be used on the sides of the buildings that face the northern and southern exterior property lines. 7. The buffer along the rear shall include a fence and vegetation to meet the opacity requirements. STRAT RAC PLAN ALIGNIVIHNI: Intelligent Growth and Economic Development • Attract and retain new and expanding businesses • Implement plans for land use, economic development, infrastructure and environmental programs • Understand and act on citizen needs RECOMME'DED MOTION AND REQUESTM ACTIONS: Staff recommends approval and suggests the following motion: Motion to approve, affirming the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest, with the conditions recommended by the Planning Board. ATTACIFV9INIS: Z18 -14 Script Z18 -14 Staff Summary Z18 -14 Zoning Map Z18 -14 Neighbor Properties Map Z18 -14 Future Land Use Map Applicant Materials Cover Page Z18 -14 Application Z18 -14 Summary of Changes Z18 -14 Conditions for Ministorage Proposed Site Plan Cover Page Z18 -14 Site Plan COUNTY MANAGER'S COMVIENTS AND RECOMMENDATIONS: (only Manager) Board of Commissioners - December 3, 2018 ITEM: 6 Recommend approval of the request with the exception of allowing mini - warehouses as a permitted use, consistent with the Board's findings and approved motion on case Z17 -01 at the April 3, 2017 meeting. This recommendation includes the conditions recommended by the Planning Board with the exception of those pertaining to mini - warehouses. CONMSSIONHRS' ACTIONS: Approved 3 -2, Commissioners Zapple and Kusek dissenting. Board of Commissioners - December 3, 2018 ITEM: 6 SCRIPT for Zoning Map Amendment Application (Z18 -14) Request by GSP Consulting, PLLC, applicant, on behalf of College Road Development Partners, LLC, property owner, to rezone 8.04 acres of land located in the 2600 block of N. College Road to (CZD) B- 2, Conditional Highway Business District. 1. This is a public hearing. We will hear a presentation from staff. Then the applicant and any opponents will each be allowed 15 minutes for their presentation and additional 5 minutes for rebuttal. 2. Conduct He a. b. C. d. e. wring, as follows: Staff presentation Applicant' s presentation (up to 15 minutes) Opponent's presentation (up to 15 minutes) Applicant's rebuttal (up to 5 minutes) Opponent's rebuttal (up to 5 minutes) 3. Close the public hearing 4. Board discussion 5. Vote on the application. The motion should include a statement saying how the change is, or is not, consistent with the land use plan and why it is, or is not, reasonable and in the public interest. Staff Suggested Motion: Motion to approve, affirming the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest, with the conditions recommended by the Planning Board Alternative Motion for Approval /Denial: Motion to [Approve /Deny], as the Board finds that this request for a zoning map amendment of 8.04 acres to (CZD) B -2, Conditional Highway Business District, as described is: 1. [Consistent /Not Consistent] with the purposes and intent of the 2016 Comprehensive Plan because jDescribe elements of controlling land use plans and how the amendment is or is not consistent]. 2. [Reasonable /Not Reasonable] and in the public interest because [Briefly explain why. Factors may include public health and safety, character of the area and relationship of uses, applicable plans, or balancing benefits and detrimentsl. Conditions: [List any agreed upon conditions] Z1 8-14 STAFF SUMMARY ZONING MAP AMENDMENT APPLICATION APPLICATION SUMMARY Case Number: Z1 8 -14 Request: Rezoning to (CZD) B -2 for up to 150,000 sq. ft. of buildings Applicant: Property Owner(s): College Road Development Partners, LLC College Road Development Partners, LLC Location: Acreage: 2608 N. College Road 8.04 acres PID(s): Place Type: R03408- 001 - 002 -000 R -15, 0&1 R03408 -001 - 003 -000 Community Mixed Use R03408- 001 - 004 -000 Existing Land Use: Proposed Land Use: Undeveloped (previously approved for 88 10 possible uses as detailed on Page 3 apartment units) Current Zoning: Proposed Zoning: (CUD) R -10 Conditional Use Zoning District (CZD) B -2 Zoning 0 W00 IVA «!! �M �Z18-14 R -1 0 (CUD) R =10 n0 mQ' O&1 �fCUD) BY` B_2 �s4w� R -10 'New HanoverCou17ty PJC SURROUNDING AREA LAND USE ZONING North Institutional (Laney High School) R -15 East Single Family Residential R -15 South Commercial (Taco Bell) B -2 West Undeveloped; Barber Shop, Electronics Repair S op p R -15, 0&1 Z18 -14 Staff Summary 12.3.2018 BOC Meeting Board of Commissioners - December 3, 2018 ITEM: 6 - 2 - 1 Page 1 of 10 ZONING HISTORY July 7, 1972 Initially zoned R -20 July 13, 1998 300' strip adjacent to N. College Rd rezoned to B -2 May 2, 2016 Rezoned from B -2 and R -15 to (CUD) R -10 for 88 apartments April 3, 2017 Request to rezone to (CZD) B -2 denied (Case Z17 -01) September 4, 2018 Request to revert to B -2 and R -15 tabled by Board of Commissioners (Case Z18 -12) COMMUNITY SERVICES Water /Sewer Water and Sewer is available through CFPUA Historic New Hanover County Fire Services, New Hanover County North Fire Fire Protection No known archaeological resources District Castle Hayne Elementary, Eaton Elementary, Trask Middle, and Laney High Schools schools Recreation Olsen Park CONSERVATION, HISTORIC, & ARCHAEOLOGICAL RESOURCES Conservation No known conservation resources Historic No known historic resources Archaeological No known archaeological resources Z18 -14 Staff Summary 12.3.2018 BOC Meeting Board of Commissioners - December 3, 2018 ITEM: 6 - 2 - 2 Page 2 of 10 Z -951 REZONING PROPOSAL (FROM 2016) • A (CUD) R -10 Conditional Use Zoning District was approved for the subject site on May 2, 2016 and allows for an 88 -unit apartment complex in four buildings on the site. • The following conditions were placed on the approved rezoning: 1. A 10' multi -use path shall be installed along N. College Road in accordance with the Wilmington /New Hanover County Comprehensive Greenway Plan. The multi- use path shall be constructed to the adjoining properties and shall include any necessary crosswalks, boardwalks, or bridges. 2. Existing vegetation must remain within the rear buffer and be supplemented as necessary to provide the 100% visual opacity requirement. Z17 -01 REZONING PROPOSAL (FROM 2017) • A request to rezone the property from the (CUD) R -10 to (CZD) B -2 was submitted in February 2017 (Case Z17 -01). • The proposal included 72,850 square feet of self- storage units in four buildings, along with access drives and parking to serve the development. • The rezoning request was recommended for approval by the Planning Board but denied by the Board of Commissioners. Z18 -12 ZONING REVERSION REQUEST • Because the Z17 -01 rezoning request was denied, the property remained in the (CUD) R- 10 Conditional Use Zoning District for 88 apartment units that was approved in 2016. • In July 2018, the property owner requested the property be reverted to the B -2 and R -15 zoning that was in effect on the property prior to the (CUD) R -10 pursuant to Section 55.2- 6(1) of the Zoning Ordinance. • The Planning Board recommended approval of the request at their August 2018 meeting. • The request was tabled by the Board of Commissioners at their September 6, 2018 meeting. ZONING ORDINANCE CONSIDERATIONS FOR CURRENT PROPOSAL • The applicant proposed the following list of uses that would be permitted on the property: 1. Eating and Drinking Places. 2. General Merchandise Stores. 3. Miscellaneous Retail. 4. Banks, Credit Agencies, Savings and Loans. 5. Barber and Beauty Shops. 6. Business Services including printing. 7. Funeral Home. 8. Personal Services. 9. Offices for Private Business and Professional Activities and 10. Mini Warehouse with additional conditions noted in the applicant's supplemental information. • The plan included with the application is somewhat different from most Conditional Zoning District applications in that it provides more conceptual information on where buildings can be located. The plan indicates that between 75,000 and 150,000 square feet of total building area is proposed. As shown below, the site plan indicates two areas for buildings with height limits of 14' and 24'. Z1 8 -14 Staff Summary 1 2.3.201 8 BOC Meeting Page 3 of 10 Board of Commissioners - December 3, 2018 ITEM: 6 - 2 - 3 The site plan also shows a driveway to an area that is outside of the proposed building areas. This driveway would require an NC DOT driveway permit, and NC DOT previously commented that this area of the site would need to be accessed internally. Z1 8 -14 Staff Summary 12.3.2018 BOC Meeting Board of Commissioners - December 3, 2018 ITEM: 6 - 2 - 4 Page 4 of 10 TRANSPORTATION • Access to the site is via an existing driveway serving the subject site as well as the existing fast food restaurant (Taco Bell). • A Traffic Impact Analysis was completed for a development proposal on this property in 2013, which included a fast -food restaurant and a mixed -use building consisting of 120 dwelling units and office /retail space. The existing driveway and center turn lane were installed after that TIA was performed. The existing Taco Bell accounts for 2,233 of the anticipated 3,903 24 -hour two -way trips from the 2013 development proposal. • An updated TIA was not required for the 2016 or 2017 rezoning proposals because the proposed developments did not exceed 100 peak hour trips. • Traffic impacts will be analyzed at the time a development is proposed. Any use that exceeds 100 AM or PM peak hour trips will be required to have an approved Traffic Impact Analysis (TIA) prior to development. Even if a TIA is not required, improvements may be required when any proposed use is reviewed by NCDOT during the driveway permitting process. Traffic Count — June 19, 2017 Road Location Volume Capacity V/C N. College Road 2400 block 31,524 29,300 1.08 • The uses proposed include high traffic - generating uses such as restaurants and miscellaneous retail to low traffic - generating uses such as mini - warehousing, professional offices, and funeral homes. • This area of N. College Road serves as a link for traffic from 1 -40 and northbound from Wilmington to Northchase, Cape Fear Community College North Campus, and Castle Hayne. • In front of the site, N. College Rd. has one northbound through lane and one southbound through lane, a center turn lane, a right turn lane that continues to Laney High School, and a right turn lane serving the existing driveway. Z18 -14 Staff Summary 12.3.2018 BOC Meeting Board of Commissioners - December 3, 2018 ITEM: 6 - 2 - 5 Page 5 of 10 Nearby Planned Transportation Improvements and Traffic Impact Analyses a Traffic Impact Analyses �"ONr 11 ` 1 Mile Radius Approved • * M. Under Review ' • SECU Under Draft se 2 TIA Approved ° 7— ■e J ,�J �� It �1`P(', • �^- ~i j t � . . r . / �: mss_ - -�■ PFNNINGrON `• • 0 Wave Bus Stop STIP Project n +N E 1 0 0.25 Z18 -14 P t 0 0 fi FP' Dunkin Donuts TIA Approved �'� ""' ��' 4! r�rw�ns.■ rrrsi��ah��r.�- :�rs.��`�i. Nearby Traffic Impact Analyses: Traffic Impact Analyses are completed in accordance with the WMPO and NCDOT standards. Approved analyses will expire if the proposed development is not completed by the build out date established within the TIA. Proposed Land Use /Intensity TIA Status Development 1. Dunkin Donuts • 3,200 sq. ft. fast food • TIA approved April 14, 2015 restaurant with drive -thru • 2016 Buildout year Z1 8 -14 Staff Summary 12.3.2018 BOC Meeting Page 6 of 10 Board of Commissioners - December 3, 2018 ITEM: 6 - 2 - 6 The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of: • Construct an eastbound right -turn lane with appropriate taper on Murrayville Road at the shopping center driveway. Per NCDOT, the improvements required at this time have been installed in accordance with their standards. Nearby Proposed Developments included within the TIA: • None Development Status: Building Completed Proposed Land Use /Intensity TIA Status Development 2. State Employees • 8,526 sq. ft. bank with drive- • TIA approved December 17, 2015 Credit Union thru • 2017 Buildout year The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of: • Optimize signal timing at N. College Road and Northchase Parkway SE intersection. • Construct an eastbound right turn lane with 100' of storage on Northchase Parkway SE at the site driveway. Per NCDOT, the improvements required at this time have not yet been installed in accordance with their standards. Nearby Proposed Developments included within the TIA: • None Development Status: Building and site currently being developed. ENVIRONMENTAL • Portions of the property are within the AE Special Flood Hazard Area with a Base Flood Elevation of around 32 feet; the area around the stream is AE Floodway. All proposed development will have to adhere to Flood Damage Prevention Ordinance standards at time of development. • Stormwater management will be reviewed by the New Hanover County Engineering Department and by the NC Department of Environmental Quality. The existing stormwater pond on the site can be utilized, and improved as required, for any additional development on the site. • The stream on the property is subject to additional buffering standards required by the NC Division of Water Resources. • The subject property is within the Smith Creek (C;Sw) watershed. Z18 -14 Staff Summary 12.3.2018 BOC Meeting Board of Commissioners - December 3, 2018 ITEM: 6 - 2 - 7 Page 7 of 10 2016 COMPREHENSIVE LAND USE PLAN • The New Hanover County Future Land Use Map provides a general representation of the vision for New Hanover County's future land use, as designated by place types describing the character and function of the different types of development that make up the community. Specific goals of the comprehensive plan are designated to be promoted in each place type, and other goals may be relevant for particular properties. R ___---_ �= Place Types �U �` EMPLCiYMENT;CENTER x Z18 -14 GENERAL RESIDENTIAL CG}MMUNITY MIXED USE mss, O a \4Y r.FRVAT e H r�Que rRVA , Future Land Use Map Place Type Community Mixed Use Focuses on small - scale, compact, mixed use development patterns that serve Place Type all modes of travel and act as an attractor for county residents and visitors. Description Types of appropriate uses include office, retail, mixed use, recreational, commercial, institutional, and multi - family and single - family residential. Community Mixed Use areas are generally intended to include a mixture of uses, and approximately 25% of the B -2 zoning in the county is within areas designated as Community Mixed Use. The subject property is located along N. College Rd., immediately adjacent to both existing auto- oriented businesses, Laney High School, and a residential neighborhood. It is located at the edge of a commercial node at N. College and Bavarian/Murrayville and near the Northchase planned development. Uses of this property that Consistency would provide for the needs of adjacent residential neighborhoods and /or Analysis provide higher density residential housing to transition to the adjacent lower density residential areas would support the integration of uses and development patterns encouraged in the Comprehensive Plan. The requested conditional B -2 zoning district could allow for the types of commercial services appropriate for a Community Mixed Use area at the edge of a node, and development regulations would require landscaping buffers along residential properties, visually separating and mitigating any effects for the adjacent neighborhood. Z1 8 -14 Staff Summary 1 2.3.201 8 BOC Meeting Page 8 of 10 Board of Commissioners - December 3, 2018 ITEM: 6 - 2 - 8 Consistency The proposed B -2 zoning district is generally CONSISTENT with this place Recommendation type because it would allow the types of services for nearby residents recommended in the comprehensive plan. PLANNING BOARD ACTION The Planning Board considered this application at their November 1, 2018 meeting. At the meeting, no members of the public spoke in favor or in opposition to the request. The Board recommended approval (7 -0) of the application, finding that it is: 1. Consistent with the purposes and intent of the Community Mixed Use place type in the 2016 Comprehensive Plan because the proposed B -2 zoning district would allow the types of services for nearby residents recommended in the plan. 2. Reasonable and in the public interest because the conditional B -2 district would provide a reasonable extension of an existing B -2 zoning district while protecting adjacent residential uses through reduced heights in the portions of the property closest to homes and limitations on permitted uses, in addition to the setbacks and buffers required by the Zoning Ordinance. Conditions: 1. The Property shall be subject to all of the specific requirements stated in the New Hanover County Zoning Ordinance ( "Ordinance ") for the B -2 (Highway Business District) use as well as any additional conditions stated below. 2. The use and development of the Property shall comply with all other supplemental regulations and requirements imposed by the Ordinance or any other applicable federal, state or local law, ordinance or regulation. In the event of a conflict, the more stringent requirement or higher standard shall apply. 3. The following limited list of permitted B -2 zoning uses under the Ordinance are offered as a condition of approval: a. Eating and Drinking Places. b. General Merchandise Stores. c. Miscellaneous Retail. d. Banks, Credit Agencies, Savings and Loans. e. Barber and Beauty Shops. f. Business Services including printing. g. Funeral Home. h. Personal Services. i. Offices for Private Business and Professional Activities and j. Mini Warehouse with additional conditions noted below 1. No storage of hazardous or flammable material shall be permitted. 2. Proposed on -site staffed office. 3. Automated Gate by security code daily with security features for after hour response. 4. The fagade of buildings fronting North College Road, including the onsite staffed office, shall be of a type and quality typically seen in mini - warehouse developments that mimic a non - warehouse use such as office or retail. 4. The development of the Property shall be subject to all of the specific requirements stated in Section 61.4: of the Ordinance, which requires, among others, that a Traffic Impact Z18 -14 Staff Summary 12.3.2018 BOC Meeting Page 9 of 10 Board of Commissioners - December 3, 2018 ITEM: 6 - 2 - 9 Worksheet be submitted to the Planning and Land Use department for Verification and in cases where the worksheet indicates traffic generation of 100 peak hour based upon the most current edition of the Institute of Transportation Engineers (ITE) Trip Generation Manual, then the applicant will be required to perform a Traffic Impact Analysis. 5. The required minimum setbacks for structures shall be calculated in accordance with Section 60.3 of the ordinance, however in no event shall the minimum setback for structures abutting residential uses and /or platted lots on residential zoned property be less than 45 feet. 6. The street - facing fagade proposed by the applicant shall also be used on the sides of the buildings that face the northern and southern exterior property lines. 7. The buffer along the rear shall include a fence and vegetation to meet the opacity requirements. STAFF RECOMMENDATION Staff recommends approval of the application as stated in the Planning Board's action with the conditions recommended by the Planning Board. Staff concurs with the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. Z18 -14 Staff Summary 12.3.2018 BOC Meeting Board of Commissioners - December 3, 2018 ITEM: 6 - 2 - 10 Page 10 of 10 a� C N -� N 47 � IA m O 0 O N a .. w u M DC Ql IA O 01 D � � c � N V Z ❑ ry, J O z N N O o N 0C N V _ .. > > (n N + v N C W _ v _ c L4 IA u M DC Ql 'p O 01 a � � � Vf � N V Z R* v; 00 M r-1 V N —jpT- �M�Jp� u FIVES 2 4 ❑ ry, J O z >6 N o N p V N V > (n a^ a Cr + v N �ANDLEWW - _ v _ c D .O� u.I C� V p }� n C) oN a or Uf U D c o N c ru o -S�1 O �OYb�� 0 ZZ N N dS Q) Q) o N w 0 Q- l N ® ® ❑ — — i —i AV/Vt ANOE)3a' 2� ?� d6 �n d Ln oC Era: $ oi, R r _C.A& Board of Commissioners - December 3, 2018 ITEM: 6 - 3 - 1 a a m m ❑❑EN �0 j Ln 0 V H OA C N � N d7 � y� m O Q O N a u � � p �j a p z z w z z z c� z w p p p p p �_ p p p p w w w w w w w w p w w w re cc � � w w w w w w w w r" I p p p w w w O w w p p p p p p p p w O i w w w° w w O w 0 W = O O O J J J J J O O O O O O O O Ln `` J O z z z O O p 0 0 0 z z z z z z z z 0 rl v, u O O O D U u z u U O O O O O O O O v r Q) J J J O O L.n d' JO O J J J J J J J J O M N w O N N N r-i r-i U) M M M r- �i Ln M O m Ln .-i Ln Ln r� (,o m �o (,o O O N m m �t d r- < c-I r-I -i r-I N N M N M N N r-1 r-I r-i r-i r-I r-i r-1 r-I N O m Lu LSE s Y p Y p p p p p p p w w w w° w° w w 0 w O } S ` O (D O �p �b2j m p z m z0 p p p 0° ° 0 ° O O° lD (D �b Of �� Cr- w w Cr- w w ♦.�♦♦ (� ai Z O z N U% J N J N N J J D��,EGE �� /- = z z= w z z z w z O z w O z w w z 0 0 Ln ri N oo lzT rn oo O M rn �♦�•� .-.�.�V�♦�.♦�� - � u 0 m � � Mm OM� LnD m U Qo m N N N M (Z m M � Ln N 1--i N �t ri ri ri �t r-i N r1 IZT N r1 IZT It r-i N N O %A C W \17W x� dip N1��d L4 IA a, Q M � cc _0 a� O O O V N Z R* r-I [A O M r-I V N a�F J � RT Lei Board of Commissioners - December 3, 2018 ITEM: 6 - 4 - 1 R* r-I N c::, :1 I- • Ln O FN Y r Z v —db,, 1J,I��38vooM o z —°G u u �M�DO� � O Q ° LU U J LU FIVES W O Q 2 NOS' w z LU w 0 GP 0- O � z0 w _ D 3 LU uj LU Z U � > w X z = N a z J V a O z z Z a- Z 00 O O O 2: w w U U U w CD 0� D °} 0 0 0 0 0 0 0 O� LO �P Z O H a W tA Z �2 22 W oar LU � y r N ,rho 'p N I-- S�J m W p N 0 �bM .121 9 O N VND,VdWyD �6�y w d V O GC CALABN / 0 a BEN W - Z W 47 � D O Q N p @ 0C � cr � EG _ .. > C� . .tAl 5 -0 C W CAVA CL- `a z 0,,NV5 �N y a� LA z 00 � z NP��w W M IA L. G a- HENSONO 'vf N Z Ln a, V CHARTH0 \)5 V N Q'aQ- o � _ �� P Board of Commissioners - December 3, 2018 ITEM: 6 - 5 - 1 APPLICANT MATERIALS Board of Commissioners - December 3, 2018 ITEM: 6 - 6 - 1 Board of Commissioners - December 3, 2018 ITEM: 6 - 6 - 2 NEW HANOVER COUNTY DEPARTMENT OF PLANNING & LAND USE 230 Government Center Drive, Suite 110 Wilmington, North Carolina Telephone (910) 798 -7165 FAX (910) 798 -7063 planningdevelopment.nhcg ov.com CONDITIONAL ZONING DISTRICT Application formation Applicant/Agent Information roperty Owner(s) If different than Applicant/Agent Name Owner Name Garry Pape College Road Development Partners, LLC Company Owner Name 2 G5P Consulting, PLLC Address Address 6626 -C Gordon Road 6626 -C Gordon Road City, State, Zip City, State, Zip Wilmington, NC 28411 Wilmington, INC 28411 Phone Phone 910- 442 -7870 910 - 799 -3006 Email Email gpape@gsp- consulting.com adamsosne @yahoo.com Subject Property information Address /Location 2608, 2618 and 2624 N. College Road, Wilmington, NC 28405 Parcel Identification Number(s) R03408- 001 -002 -000, R03408- 001 - 003 -000 and R03408- 001 -004 -000 Total Parcel(s) Acreage i 8.04 Acres Existing Zoning and Use(s) R -10 (CLAD) I Future Land Use Classification Community Mixed Use ., 11cali a n 7 rark in q I nf o rm atio n fsf off Only) Case Dale/Time received: Received by: tNumbeLr� 2 `1° —� 1 �'I� d� Board of Commissioners - ecember g 2018 Page 3 of 7 ITEM: 6 - 7 ` gnditional Zoning District Application — Updated 5/2017 Proposed Zoning, Use(s), & Narrative Proposed Conditional Zoning District: B -2 Total Acreage of Proposed District: 8.04 Only uses allowed by right in the corresponding General Use District are eligible for consideration within a Conditional Zoning District. Please list the uses that will be allowed within the proposed Conditional Zoning District, the purpose of the district, and a project narrative (please provide additional pages if needed). The subject property consists of 8.05 acres and purpose of the district is to provide, subject to the conditions noted on the Site Plan and attached to this application, those uses permitted in B -2. Proposed Conditions) Within a Conditional Zoning District, additional conditions and requirements which represent greater restrictions on the j development and use of the property than the corresponding General Use District regulations may be added. These conditions may assist in mitigating the impacts the proposed development may have on the surrounding community. Please list any conditions proposed to be placed on the Conditional Zoning District below. Staff, the Planning Board, and Board of Commissioners may propose additional conditions during the review process. See attached Additional Conditions and those noted on the Site Plan, I r Page A of 7 Board of Commissioners CPR &ffi`16kgrZ%4QJ?5htHct Application Updated 5/2017 ITEM: 6 - 7 - 2 Traffic impact Please provide the estimated number of trips generated for the proposed use(s) based off the most recentversion of the Institute of Transportation Engineers (ITE) Trip Generation Manual. ATraffic Impact Analysis (TIA) must be completed for all proposed developments that generate more than 100 peak hour trips, and the TIA must be included with this application. ITE Land Use: See attached additional conditions requiring all development be subject to 61.4 of the Ordinance Trip Generation Use and Variable (gross floor area, dwelling units, etc.): AM Peak Hour Trips: PM Peak Hour Trips: CONSIDERATION OF A CONDITIONAL ZONING DISTRICT The Conditional Zoning District procedure is established to address situations where a particular land use would be consistentwith the New Hanover County Land Use Plan andthe Zoning Ordinance objective and where only a specific use or uses is proposed. The procedure is intended primarily for use with transitions between zoning districts of very dissimilar character where a particular use or uses, with restrictive conditions to safeguard adjacent land uses, can create a more orderly transition benefiting all affected parties and the community -at- large. The applicant must explain, with reference to attached plans (where applicable), how the proposed Conditional Use Zoning District meets the following criteria. I. How would the requested change be consistent with the County's policies for growth and development? (For example: the Comprehensive Plan and applicable small area plans) The policies for growth and development encourage projects which revitalize commercial corridors and infili development on vacant or blighted areas and promote business success and workforce development. 2. How would the requested Conditional Zoning District be consistent with the property's classification on the Future Land Use Map located within the Comprehensive Plan? The site is designated as "community mixed use ". Small scale developments are preferred in community mixed use and the site is appropriately located where infrastructure is or will be in place to enhance the needs of surrounding community and provide services to residential developments near the site. 3. What significant neighborhood changes have occurred to make the original zoning inappropriate, or how is the land involved unsuitable for the uses permitted under the existing zoning? i The existing zoning is R -10 (CUD) and contemplates an apartment complex. There are a mixture of l i commercial uses already in existence along N. College Road and the proposed rezoning will provide an p w additional _ commercial commera[ use which when developed be in harmony with and benefit the area. „ ..,_ Page 5 of 7 Board of Commissioners cQ a"r2%rR bistrlct Application — Updated 5/2017 ITEM: 6 - 7 - 3 APPLICATION REQUIREMENTS Staff will use the following checklist to determine the completeness of your application. Please verify all of the listed items are included and confirm by initialing under "Applicant Initial ". If an item is not applicable, mark as "IV /A ". Applications must be complete in order to process for further review. Required Information Applicant Staff Enifiaf Initial 1 Complete Conditional Zoning District application. 136 2 Application fee — ($600 for 5 acres or less, $700 for more than 5 acres. An additional $300 fee must be provided for applications requiring TRC review). 3 Community meeting written summary. Bms 4 Traffic impact analysis (for uses that generate more than 100 peak hour trips). 5 Legal description (by metes and bounds) or recorded survey Map Book and Page reference of the property requested for rezoning. 6 Site Plan including the following elements: • Tract boundaries and total area, location of adjoining parcels and roads. • Proposed use of land, structures and other improvements. For residential uses, this shall include number, height and type of units and area to be occupied by each structure and /or subdivided boundaries. For non- residential uses, this shall include approximate square footage and height of each structure, an outline of the area it will occupy and the specific purpose for which it will be used. • Development schedule including proposed phasing. • Traffic and Parking Plan to include a statement of impact concerning local traffic near the tract, proposed right -of -way dedication, plans for access to and from the tract, location, width and right -of -way for internal streets and location, arrangement and access provision for parking areas. • All existing and proposed easements, reservations, required setbacks, rights -of -way, buffering and signage. • The one hundred (100) year floodplain line, if applicable. • Location and sizing of trees required to be protected under Section 62 of the Zoning Ordinance. • Any additional conditions and requirements, which represent greater restrictions on development and use of the tract than the corresponding General Use District regulations or other limitations on land which may be regulated by State law or Local Ordinance. • Any other information that will facilitate review of the proposed change (Ref. Article VII, as applicable). 7 1 hard copy of ALL documents AND 8 hard copies of the site plan. Additional hard copies may be required by staff depending on the size of the document site Ian. 8 1 PDF digital copy of ALL documents AND plans. Page 6 of 7 Board of Commissioners C 61WrZ %rQ District Application — Updated 5/2017 ITEM: 6 - 7 - 4 I ACKNOWLEDGEMENT AND SIGNATURES I By my signature below, 1 understand and accept all of the conditions, limitations and obligations of the Conditional Zoning District zoning for which is being applied. I understand that the existing official zoning map is presumed to be correct. I understand that I have the burden of proving why this requested change is in the public interest. I certify that this application is complete and that all information presented in this application is accurate to the best of my knowledge, information, and belief. If applicable, I also appoint the applicant /agent as listed on this application to represent me and make decisions on my behalf regarding this application during the review process. The applicant /agent is hereby authorized on my behalf to: 1. 2. 3. Submit an application including all required supplemental information and materials; Appear at public hearings to give representation and commitments; and Act on my behalf without limitations with regard to any and all things directly or indirectly connected with or arising out of, 0s application. 44w, 3--j5M-'. Print Name(s) If an applicant requests delay of consideration from the Planning Board or Board of County Commissioners before notice has been sent to the newspaper (approximately 2 -3 weeks before the hearing), the item will be calendared for the next meeting and no fee will be required. If delay is requested after notice has been sent to the newspaper, the Board will act on the request at the scheduled meeting and are under no obligation to grant the continuance. if the continuance h granted, a fee in accordance with the adopted fee schedule as published on the New Hanover County Planning webOe will be required. Page 7 of 7 Board of Commissioners C@fdN3iWrZ�n+%1bistrict Application v Updated 5/2017 ITEM: 6 - 7 - 5 PROPOSED CONDITIONS APPLICATION FOR B -2 CONDITIONAL DISTRICT ZONING The following rules, regulations and conditions shall apply to the Property described in the Application for B -2 Conditional District Zoning of Property filed by GSP Consulting, PLLC, as applicant on behalf of College Road Development Partners, LLC (the "Owner "): 1. The Property shall be subject to all of the specific requirements stated in the New Hanover County Zoning Ordinance ( "Ordinance ") for the B -2 (Highway Business District) use as well as any additional conditions stated below. 2. The use and development of the Property shall comply with all other supplemental regulations and requirements imposed by the Ordinance or any other applicable federal, state or local law, ordinance or regulation. In the event of a conflict, the more stringent requirement or higher standard shall apply_ 3. The following uses shall not be allowed with the Property, regardless of whether such uses may otherwise be permitted in B -2 zoning under the Ordinance: a. Adult Entertainment establishments. b. Electronic Gaming Operations. c. Bus and Tax Terminal. d. Junk Yard and Scrap Processing. e. Demolition Landscape Landfill. f. Recycling Facilities including Small and Large Collection and Processing. g. Landscaping Services. h. Stables. i. Mobile Home Dealers and Prefabricated Building homes sales. j. Septic Tank Vacuum Service. k. Entertainment Establishments, Bars, Cabarets and Discos. I. Group home. m. Automobile Rentals. n. Manufacturing uses o. Automobile Dealer and Truck Sales vehicle dealers, including automobiles, boat dealers, motorcycles, recreational vehicles, and utility trailers. p. Kennels. q. No portion of the Property shall be used for the following purposes: a pinball, video game, or any form of entertainment arcade; a gambling or betting office, other than for the sale of lottery tickets; a massage parlor; a cinema, video store or bookstore selling, renting, or exhibiting primarily material of a Board of Commissioners - December 3, 2018 ITEM: 6 - 7 - 6 pornographic or adult nature; an adult entertainment bar or club; a bowling alley; a roller skating or ice skating rink; a billiards parlor or pool hall; a firearms shooting range or any other use which creates or causes excessive noise; a theatre, health club, or day spa in excess of 3,000 square feet, a flea market; a facility which performs on -site dry cleaning or a facility which performs on- site auto repair. r. The development of the Property shall be subject to all of the specific requirements stated in Section 61.4: of the Ordinance, which requires, among others, that a Traffic Impact Worksheet be submitted to the Planning and Land Use department far Verification and in cases where the worksheet indicates traffic generation of 100 peak hour based upon the most current edition of the Institute of Transportation Engineers (ITE) Trip Generation Manual, then the applicant will be required to perform a Traffic Impact Analysis. 4. The required minimum setbacks for structures shall be calculated in accordance with Section 60.3 of the ordinance, however in no event shall the minimum setback for structures abutting residential uses and /or platted lots on residential zoned property be less than 45 feet. Board of Commissioners - December 3, 2018 ITEM: 6 - 7 - 7 ATLANTIC COAST SURVEY, PLLC Professional Land Surveyors PO Box 12588 (910) 292 -4889 Wilmington, NC 28405 COMMENCING AT NCGS MONUMENT "BONNIE" HAVING GRID COORDINATES OF N 198267.626', E 2340799.825', THENCE NORTH 11- 21'01 WEST 1490.3$' TO AN EXISTING IRON PIPE (EIP) ON THE SOUTHEASTERN MOST CORNER OF TRACT 1 MAP BOOK 59, PAGE 92 SAID EIP LIES ON THE NORTHERN RIGHT -OF -WAY OF N.C. HIGHWAY 132, A 200' PUBLIC RIGHT -OF -WAY, THENCE DEPARTING SAID RIGHT -OF- WAY AND LONG THE EASTERN LINE OF TRACT 1 NORTH 710 34'16" EAST 300.04' TO A REBAR SET (RBS) SAID REBAR SET IS THE POINT AND PLACE OF BEGINNING, THENCE ALONG THE COMMON LINE OF TRACT 1 NORTH 180 21'47" WEST 140.00' TO AN RBS, THENCE CONTINUING WITH THE COMMON LINE OF TRACT 1 (AS SHOWN ON THE AFOREMENTIONED MAP BOOK) SOUTH 710 34'16" WEST 300.04' TO AN RBS ON THE EASTERN RIGHT -OF -WAY OF THE AFOREMENTIONED NC HWY 132, THENCE ALONG AND WITH SAID RIGHT -OF -WAY NORTH 18" 21'47" WEST 602.01' TO AN EXISTING CONCRETE MONUMENT (ECM) AT THE COMMON CORNER WITH NEW HANOVER COUNTY BOARD OF EDUCATION, THENCE DEPARTING SAID RIGHT -OF -WAY AND ALONG SAID COMMON LINE WITH NEW HANOVER COUNTY BOARD OF EDUCATION NORTH 780 22'26" EAST 601.05' TO AN EXISTING CONCRETE MONUMENT (ECM) THENCE CONTINUING WITH THE COMMON LINE WITH NEW HANOVER COUNTY BOARD OF EDUCATION SOUTH 00 28'59" EAST 139.50' TO A CALCULATED POINT IN THE RUN OF BLACK SWAMP CANAL, THENCE WITH THE RUN OF BLACK SWAMP CANANL THE FOLLOWING FIVE (5) COURSES: NORTH 670 37'59" EAST 66.67' NORTH 730 19'43" EAST 33.87' NORTH 650 10'37" EAST 17.69' NORTH 530 59'58" EAST 31.06' NORTH 610 31'50" EAST 20.98' TO A CALCULATED POINT IN THE RUN OF THE CANAL, THENCE DEPARTING THE RUN OF SAID CANAL AND LONG THE COMMON LINE WITH LONG RIDGE SUBDIVISION SOUTH 130 04'48" WEST 652.92' TO AND EXISTING PINCH TOP PIPE (EIPP), THENCE CONTINUING WITH THE COMMON LINE WITH LONG RIDGE SUBDIVISION SOUTH 710 34'16" WEST 81.62' TO THE POINT AND PLACE OF BEGINNING CONTAINING 8.04 ACRES MORE OR LESS AND BEING ALL THAT AREA SHOWN AS TRACTS 2, POND TRACT AND REMAINING TRACT, ON MAP BOOK 59, PAGE 92 OF THE NEW HANOVER COUNTY REGISTRY. THIS DESCRIPTION HAS BEEN CHECKED AND HAS A MISCLOSURE OF 0.01' DUE TO ROUNDING. Board of Commissioners - December 3, 2018 ITEM: 6 - 7 - 8 G0;00F Y NEW HANOVER COUNTY 0 o PLANNING & LAND USE op �2 AUTHORITY FOR APPOINTMENT OF AGENT Print Form 230 Government Center Drive Suite 110 Wilmington, NC 28403 910 - 798 -7165 phone 910- 798 -7053 fax www.uhcgov.com Please note that for quasi-judicial proceedings, either the land owner or an attorney must be present for the case at the public hearing. .he undersigned owner does hereby appoint an authorizod the agent described herein as their exclusive agent for the purpose of petitioning. New Hanover County for a variance, special use permit, rezoning request, and /or an appeal of Staff decisions applicable to the property described in the attached petition. The Agent is hereby authorized to, on behaii of the property owner: L Submit a proper petition and the required suppiomental information and materials 2. Appeal at public meetings to give representation and commitments on behalf of the property owner 3. Act on the property owner's behalf without limitations with regard to any and all things directly or indirectly connected with or arising out of any petition applicable to the New Hanover County Zoning Ordinance. Agent Information Property Ownerfu; Subject ° roperty Name Owner Name Address arty Pape allege Road Development PartnersLLC 2608, 2618 & 2624 N.College Rd; Company Owner Name 2 City, State, Zip GSP Consulting, PLLC Nilmington, NC 28405 Address Address Parcel ID 6626 -C Gordon Road 626 -C Gordon Road Ro 140$- 0701 r ooZ --00 e City, State, Zip City, State, Zip ilmington NC 28411 Wilmington NC 284111 (Zb 9'1a1 -Oa t -00 3 pq�y Phone Phone 10- 442 -7870 10- 799 -3008 i �a %, KQ - 4o t - c304 far, Email Email papeogsp- consuiting.com 4damsosnegyahoo,com Case Number Reference: DMeMme received: i Received by: This document was willfully executed on the 15 Owner —1 Signature June day of Owner 2 Signature Board of Commissioners - December 3, 2018 ITEM: 6 - 7 - 9 , 20 iff 05114 REPORT OF COMMUNITY MEETING REQUIRED BY NEW HANOVER ZONING ORDINANCE FOR CONDITIONAL DISTRICT REZONINGS Location: 2608, 2618 & 2624 N. College Road Proposed Zoning: B -2 Conditional Zoning District The undersigned hereby certifies that written notice of q community meeting on the above zoning application was given to the adjacent property owners set forth on the attached list by first class mail, and provided to the Planning Department for notice of the Sunshine List on July 25, 2018. A copy of the written notice is also attached. The meeting was held at the following time and place: August 6, 2018 from 6:00 p.m. to 7:30 p.m. in the Family Life Center at Northside Church located at 2501 N. College Road, Wilmington. The persons in attendance at the meeting were: See attached sign -in list. The following issues were discussed at the meeting: A brief introduction was made explaining the prior approval for the 88 unit apartment project, the current request for reversion scheduled to be heard by the Board of County Commissioners and the site plan and conditions proposed for future development on the site. The following items were discussed at the meeting: 1. What changes have been made since the prior plan? Applicant confirmed that the prior plan only contemplated one B -2 use and the new plan was intended to provide, subject to the self- imposed conditions on development, more flexibility on what B -2 uses would be permitted on the site. Applicant invited those in attendance to comment on any additional conditions they would like to see on site. 2. What are examples of uses that could end up on the site? Applicant discussed a number of uses that would be permitted under the proposed zoning but confirmed that any development would include fencing or vegetative buffer along the adjacent residential neighborhood in an attempt to limit pedestrian travel from the school through the rear of the property to the homes located off of Long Drive. Applicant invited those in attendance to comment on what they would like to see on site. 3. What is the proposed traffic impact of the development? Applicant noted that the current zoning provided for an 88 unit apartment project and Applicant's desire for the new project would be a less intensive use representing a reduction of the daily trips from the prior approved apartment project. Applicant also confirmed that any use would be subject to any applicable traffic impact studies required under the ordinance. As a result of the meeting, the following changes were made to the rezoning petition: None Date: August 7, 2018 Applicant: :E;7 , PLLC By: Garry Pape, Board of Commissioners - December 3, 2018 ITEM: 6 - 7 - 10 GSP CONSULTING July 25, 2018 To: Adjacent Property Owners From: Garry Pape, P.E. RE: Notice to Interested Parties of Community Meeting The purpose of this meeting is to cover the proposed re- zoning of certain parcels of land identified as 2608, 2618 and 2624 N. College Road, Wilmington, North Carolina from R -10 Conditional Zoning District to B -2 Conditional Zoning District. An exhibit of the plan layout and surrounding area is attached. The County requires that the developer hold a meeting for all property owners within 500 feet of the tract boundary, and any and all other interested parties. This provides neighbors with an opportunity for explanation of the proposal and for questions to be answered concerning project improvements, benefits and impacts. A meeting will be held on Monday, August 6, 2018 at the Northside Church, 2501 North College Road, Wilmington, NC 28405, in the C66 area of the Life Center (large gymnasium building in rear of church campus) from 6:00 -7:30 p.m. If you cannot attend, you are also welcome to contact me at telephone (910) 442 -7870, or email at gpaneggsn- consultinco with comments and/or questions. We appreciate your interest in the project and look forward to being a good neighbor and an asset to the community. 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College Rd, Wilmington Place /Room' Northside Baptist Church Cafe area of the Life Center Name Address E -Mail (optional) h i 13 2--"' olp-r_/ �k Pax d 60'"q U',w h&L' fin. �I�-P� 6 Sim Page 1 of 5 Board of Commissioners - December 3, 2018 ITEM: 6 -7-14 SUMMARY OF CHANGES TO APPLICATION FOR B -2 CONDITIONAL DISTRICT ZONING CASE NO. Z18 -14 REQUEST: Rezoning to (CZD) B -2 Applicant: College Road Development Partners, LLC Summary of Application Changes: The Applicant's initial conditional district proposal was different from typical conditional district proposals in that it provided more general information and proposed building areas and a range of total building square footage along with a list of uses that would be not permitted on the property. Comparing the list of uses proposed to not be allowed with the Table of Permitted Uses in the Zoning Ordinance, 77 uses would be permitted on the property; 71 uses would be permitted by -right and 6 would require a special use permit. In response to staff and adjacent neighbor requests and to bring the project proposal in line with typical district proposals, Applicant has revised their conditional district proposal to limit the allowable uses to the following 10 uses: a. Eating and Drinking Places. b. General Merchandise Stores. c. Miscellaneous Retail. d. Banks, Credit Agencies, Savings and Loans. e. Barber and Beauty Shops. f. Business Services including printing. g. Funeral Home. h. Personal Services. i. Offices for Private Business and Professional Activities and i. Mini Warehouse with additional conditions noted below* *The revised conditions include Mini Warehouse as a permitted use and the Applicant has proposed a number of additional conditions related to appearance, including certain building design element requirements regarding the fagade of Mini - Warehouse buildings fronting North College Road. Board of Commissioners - December 3, 2018 ITEM: 6 - 8 - 1 PROPOSED CONDITIONS APPLICATION FOR B -2 CONDITIONAL DISTRICT ZONING The following rules, regulations and conditions shall apply to the Property described in the Application for B -2 Conditional District Zoning of Property filed by GSP Consulting, PLLC, as applicant on behalf of College Road Development Partners, LLC (the "Owner "): 1. The Property shall be subject to all of the specific requirements stated in the New Hanover County Zoning Ordinance ( "Ordinance ") for the B -2 (Highway Business District) use as well as any additional conditions stated below. 2. The use and development of the Property shall comply with all other supplemental regulations and requirements imposed by the Ordinance or any other applicable federal, state or local law, ordinance or regulation. In the event of a conflict, the more stringent requirement or higher standard shall apply. 3. The following limited list of permitted B -2 zoning uses under the Ordinance are offered as a condition of approval: a. Eating and Drinking Places. b. General Merchandise Stores. c. Miscellaneous Retail. d. Banks, Credit Agencies, Savings and Loans. e. Barber and Beauty Shops. f. Business Services including printing. g. Funeral Home. h. Personal Services. i. Offices for Private Business and Professional Activities and i. Mini Warehouse with additional conditions noted below* * The applicant proposes the following conditions related the Mini Warehouse use noted above: - No storage of hazardous or flammable material shall be permitted. - Proposed on -site staffed office. - Automated Gate by security code daily with security features for after hour response. - The fagade of buildings fronting North College Road, including the onsite staffed office, shall be of a type and quality typically seen in mini - warehouse developments that mimic a non - warehouse use such as office or retail. Board of Commissioners - December 3, 2018 ITEM: 6 - 9 - 1 4. The development of the Property shall be subject to all of the specific requirements stated in Section 61.4: of the Ordinance, which requires, among others, that a Traffic Impact Worksheet be submitted to the Planning and Land Use department for Verification and in cases where the worksheet indicates traffic generation of 100 peak hour based upon the most current edition of the Institute of Transportation Engineers (ITE) Trip Generation Manual, then the applicant will be required to perform a Traffic Impact Analysis. 5. The required minimum setbacks for structures shall be calculated in accordance with Section 60.3 of the ordinance, however in no event shall the minimum setback for structures abutting residential uses and /or platted lots on residential zoned property be less than 45 feet. Board of Commissioners - December 3, 2018 ITEM: 6 - 9 - 2 PROPOSED SITE PLAN Board of Commissioners - December 3, 2018 ITEM: 6 - 10 - 1 Board of Commissioners - December 3, 2018 ITEM: 6 -10-2 SITE INVENTORY NOTES: =: 1, SOLS TYPE: Be (BAYMEADE FINE SAND) k Se (SEAGATE FINE SAND) r 9• � 2 THIS PROPERTY IS NOT IMPACTED BY ANY AEC. 1 1 3 TNFRE ARE CONSERVATION OVERLAY BOUNDARIES AFFECTING THIS PROPERTY. r 4. THIS SITE 15 NOT IMPACTED BY ANY RECOGNIZED MSTORIC OR ARCHEOLOGICAL SIGNFICANCE- I f S NO CEMETERIES WERE EVIDENCED ON THE SITE 1 5. THERE IS NO EVIDENCE OF JURISDICTIONAL WETLANDS ON THE SITE BUT THE CREEK r ADJACENT TO THE DEVFIOPMENT IS CONSIDERED AN RI 7. THERE IS NO EVIDENCE OF ENDANGERED SPECIES W HABITAT ISSUES ON THE SITE, / r B THIS PROPERTY IS WITHN A FLOOD HAZARD AREA AS EVIDENCED ON N.C. FLOW MAP NO. 372D32400d, f ! 1 1 9. THE SITE DRAINAGE FLOWS :NEC THE SMITH CREEK DRAINAGE BASIN (CLASSIFICATION SC). I N 51'31'5`0' EE 2" DEVELOPMENT DATA: I 1 Nr + a TREE PRESERVATION NOTES: 1, TREE PRESERVATION/REMDVAL PERMIT & LANDSCAPE PLAN APPROVAL IS REQUIRED m N 53'59'ne E PRIOR TO CLEARING & LAND DISTURBANCE. .� 31. 6'1 2. PRIOR TO ANY CLEARING GRADING OR CONSTRUCTION ACTIVITY, TREE PROTECTION 1 37" L FENCING WILL BE INSTALLED AROUND PROTECTED VICES OR GROVES OF TREES AND NO / 17,69• CONSTRUCTION WORKERS, TOOLS, MATERIALS, OR VEHICLES ARE PERUTTED WITHIN THE ! 4 f TREE PROTECTION FENCING. I m f 3. PROTECTIVE FENDING IS TO BE MAINTAINED THROUGHOUT THE DURATION OF THE I PR0.ECT- LAND CLEARING ACID CONSTRUCTION CONTRACTORS SMALL RECEIVE ADEQUATE INSTRUCTION ON TREE PROTECTION REQUIREMENTS AND METHODS N 73'19'43' E 3387' 4. PROTECTIVE FENDING WLL BE LABELED PATH SIGNS TO BE RACED EVERY FIFTY (5D) I + LINEAR FEET, W AT LEAST TWO (2' SIGNS PER AREA, IN BOTH ENGLISH & SPANISH - 1 + 4 "TREE PROTECTION AREA / DO NOT ENTER." =: I UTILITY NOTES: ' r 9• � I. EXISTING WATER AND SMITARY SEWER SERVICES ARE CURRENTLY AVAILABLE TO THE STE ti -?01 FROM CAPE FEAR PUBLIC UTILITY AUTHORITY PUBLIC MAINS. r 2. ALL UTIUTY SERVICES SUCH AS ELECTRIC POWER, CAIV, GAS & TELEPHONE SHALL BE f I f INSTALLED UNDLRGR13UND. f f 3. ALL WATER & SEWER UTILITIES TO BE INSTALLED PER CFPUA TECHNICAL SPECIFICATIONS r STANDARDS. f 4. SOUR WASTE DISPOSAL WILL BE BY DUAPSTER PICKUP BY PRIVATE CONTRACTCR/HAULER. f ! I f a ` r I r DEVELOPMENT DATA: I 1 Nr + a I TOTAL TRACT AREA = 350,4BB SF - 8.05 AC.f I m II + PROPOSED LAND USE: CONDITIONAL B -2 (SUBJECT TO THOSE CONDITIONS NOTED IN THE APPLICATION) / i1 1 + a TOTAL BUILDING AREA: 75,000 SF - I50.00D SF APPROXIMATE SQUARE FOOTAGE, ALL ABOVE GROUND / + STRUCTURES, SUCH AS BUILDING, SHALL BE LOCATED WITHIN THE PERMITTED f ! 4 f BUILDING AREAS AS SHOWN ON THE PLAN. I m f BUILDING HEIGHT: if I BUILDING ARE4 IN - NOT TO EXCEED 24' I + a BUILDNIS AREA 12 - NOT TO EXCEED 14' I I + IMPERVIOUS SURFACES - 1 1 + 4 PROPOSED RUA - NOT TO EXCEED 50% OF TOTAL TRACT AREA ACCESS IS BY AN EXISTING 45' ACCESS EASEMENT NOTED ON THE PLAN AND ALL PARKING SHALL MEET I I r r THE REQUIREMENTS FOR THE PERMITTED USES I I + 4 f GENERAL NOTES; I / .. HE'8 :V:C':CO CQOIOY ^AHICI:C a '' NEW HAND1gl1 CCFNY Bo A I 324017.01162 l'r E4 CA-A 95 \ OR lox P4 616 I 1 324017.0115059 I + r a 324017.001 + ,� f a r PROPERTY ADDRESS! 2600, 2618 $ 2624 N. COLLEGE ROAD � � + If r + * / Z EXISTING ZONING pSTRIC: R -10 (CUD) PROPOSED ZONING DISTRICT: B -2 (C70) I f I f a LAMA LANG LLASSFILATON: cauuUMTY u110D USE f J f 6 / SITE NOTES, f r A / + - /� / • r 4 1. THERE SHALL BE NO "AGE OF HAZARDOUS OR FLAMMABLE MATERALS, -� ' / / 'p' I q / UGHTING NOTES: f e / 1 1. ALL OUTDOOR UGHTTNG SF ALL BE INSTALLED SO AS NOT TO /' / ° W REFIECT DIRECTLY ON SURROUNDING R P0� ENE 2. UGH7ING SPECIFICATIONS. SIZES & LOCATIONS TO BE PROMDED BY n! ;T f I a OWNER, / /, II // / SMIlIWA—TER MANAGFMFNT N �'4 1. STCRMWATER MANAGEMENT WILL MEET COUNTY STATE REOUIREMENTS TOTAL LIMITS OF a.vi: f - 4 �� ..[w NAHmni �.pn DISTURBANCE ARE GREATER TAW ONE (1) ACRE. A / 1 NEW HANOVER COUNTY GRACING ROSICH CONTROL / / / B E1. PC 61 %E pH 50.0. PC 616 f I 4 "UF6oVE / \ D9 5266, PC 2445 1 ++IaalTSa7RD urLlm c `C Le uDS, to 46: DEN \I I IJ1F`�� N. 1747, PC 4�16 WET DETENTION I l BASIN ` -A H' / lI II`I t_IIRY R. MC U5 / 1]4], PG 436 / 11_ u / 91A%N E. "Tam gEU9r T / \ / OB 16 TE7 Well No AITA0N ER :3 5350. PG 2]29 A I IOU -YEAR T A;-TA N O ME:', IAQ (TTP. T� Be 1W. PSI a24 I FLITW LINES / L. ELEW32 0 � i, I 1 14000' . I PERMITTED BUILDING AREAS BUILDING AREA gL r E NOT M EXCEED 24' HEIGHT I I OLI�ED � HETGNT I EX. WET - .0 BASI N I O D" II II II I F—'7 �I IXi 6983, 2947 D 511i PG 2729 l MIN 2 u6C: a0lu4r I PERMIT WILL BE REOURED �/ / �� f ------- -- -- ------ f I - - - -- ------------------------------------- �G��.. T —R� — —ss— _. X55— —FM— — —FM— — —FM— " FM`[xi'vP4uarll —___ — FITS`-- 7 Mf- FY� ---- Z -- FN — \CM \— -- W — —y,'— W, —W — —Y. [v_cr —W —W— y, W W —W— W—— [eW-- oe¢w— u.ave• — W - - -W- N.C. }; C�1h:,Y 132 - k. 0' 't/VP (PUBLIC) f A 1 N.E. L-�HWAY 132 - 200' R/W (PUBLIC) J ll O ;g- C—Br ITEM: 6 - 11 -1 N. COLLEGE North 1 I I CE55 —TM— — —FM— — —F:A— — —FIT— — —FIR— — —FA:— t—1 -- I-- -W - - -� 11 W--- W--- W - - -W- I � PRELIMINARY PLAN PREPARED FOR: C.kp Road Dereb0men7 P4rtner9, LLC- 6626 -C Gordan Rant Wi:mingtw, NC 24411 910.799 -3006 C i = P AL L i 9 'qy 031315 e 9,pR S VpQ�' 0 fB GRAPHI=C SCA d rind =AIR i VJr < %J1.4aULI II-IV,rLL%- I "° ENGINEERING 6676 Gmdaa Fwd UnN C V65!mNytotl, Nae111 Cadire 26411 Lea 91 0 4 4 2 -7 6 70 bUa 910- 799E65! / / / / / I A I IOU -YEAR T A;-TA N O ME:', IAQ (TTP. T� Be 1W. PSI a24 I FLITW LINES / L. ELEW32 0 � i, I 1 14000' . I PERMITTED BUILDING AREAS BUILDING AREA gL r E NOT M EXCEED 24' HEIGHT I I OLI�ED � HETGNT I EX. WET - .0 BASI N I O D" II II II I F—'7 �I IXi 6983, 2947 D 511i PG 2729 l MIN 2 u6C: a0lu4r I PERMIT WILL BE REOURED �/ / �� f ------- -- -- ------ f I - - - -- ------------------------------------- �G��.. T —R� — —ss— _. X55— —FM— — —FM— — —FM— " FM`[xi'vP4uarll —___ — FITS`-- 7 Mf- FY� ---- Z -- FN — \CM \— -- W — —y,'— W, —W — —Y. [v_cr —W —W— y, W W —W— W—— [eW-- oe¢w— u.ave• — W - - -W- N.C. }; C�1h:,Y 132 - k. 0' 't/VP (PUBLIC) f A 1 N.E. L-�HWAY 132 - 200' R/W (PUBLIC) J ll O ;g- C—Br ITEM: 6 - 11 -1 N. COLLEGE North 1 I I CE55 —TM— — —FM— — —F:A— — —FIT— — —FIR— — —FA:— t—1 -- I-- -W - - -� 11 W--- W--- W - - -W- I � PRELIMINARY PLAN PREPARED FOR: C.kp Road Dereb0men7 P4rtner9, LLC- 6626 -C Gordan Rant Wi:mingtw, NC 24411 910.799 -3006 C i = P AL L i 9 'qy 031315 e 9,pR S VpQ�' 0 fB GRAPHI=C SCA d rind =AIR i VJr < %J1.4aULI II-IV,rLL%- I "° ENGINEERING 6676 Gmdaa Fwd UnN C V65!mNytotl, Nae111 Cadire 26411 Lea 91 0 4 4 2 -7 6 70 bUa 910- 799E65! NEW HANOVER COUNTY BOARD OF COM IISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: December 3, 2018 DEPARMVI NR Planning PRESEVMt(S): Wayne Clark, Planning and Land Use Director (Planning Board Rep: Ted Shipley) CONINCT(S): Wayne Clark SUBJECT- Public Hearing Rezoning Request (Z18 -12) — Request by College Road Development Partners, LLC, Property Owner, to Revert 8.04 Acres of Land Located in the 2600 Block of N. College Road from (CUD) R- 10, Conditional Use Residential District, to B -2 and R -15 Zoning Pursuant to Section 55.2 -6 of the New Hanover County Zoning Ordinance 1:1:710 OFIINVIl05 M.�'A It is staff s understanding that the applicant will withdraw this application if the previous conditional rezoning application included on the agenda (Item #6, Z18 -14) is approved as presented by the applicant. This application, which includes the same property as the previous item on the agenda, was considered by the Board of Commissioners at their September 4, 2018 meeting. After Board members expressed concern about the proposal and understanding that a conditional zoning district request for the property was also pending, the Board voted to table the request. The subject property is currently within an R -10 Conditional Use District (CUD) that was approved in May 2016 for an 88 -unit apartment development. Prior to this rezoning, the property was zoned B -2 and R- 15. Because over 24 months have passed since the CUD was approved, the companion Special Use Permit (SUP) for the CUD has expired per the Zoning OrdinanceNo progress has been made on developing the site, and the property owner requested that the Planning Board send a recommendation to the Board of Commissioners to rezone the property back to the B -2 and R -15 zoning of the property that was in effect prior to the existing CUD for the proposed apartment complex being approved in May 2016. The applicant's request is enabled by Section 55.2 -6(1) of the Zoning Ordinance, which authorizes the Planning and Land Use Department to schedule a hearing for the Planning Board to consider progress made on the approved (CUD) R -10: If within 24 months from the date of approval of the Conditional Use District, no building permit has been issued for the subject tract, the Planning and land Use Department may schedule a hearing for the Planning Board to consider progress made. If it is determined that active efforts are not proceeding, the Planning Board may send forward a recommendation to the County Commissioners to simultaneously revoke the Special Use Permit and rezone the Conditional Use District to its classification prior to approval. Because a rezoning would occur if the applicant's request is approved, this application is being processed as a general map amendment from the existing (CUD) R -10 district to R -15 with a 300' deep strip of B -2 running parallel to N. College Road, including public hearings and a staff analysis and recommendation. In March 2017 the Planning Board recommended approval of a rezoning request to develop a self - storage Board of Commissioners - December 3, 2018 ITEM: 7 facility on the subject property. The rezoning request was denied by the Commissioners at their April 2017 meeting. With an expired SUP for the existing CUD and the unsuccessful rezoning request last year, the applicant is now requesting that the zoning of the property be reverted back to R -15 and B -2 as it was prior to the CUD approval in 2016. Uses that would be allowed on the property are those allowed by right or by Special Use Permit in the R -15 and B -2 districts based on the Table of Permitted Uses in the Zoning Ordinance. Any proposed use would be reviewed for zoning compliance prior to development. The Zoning Ordinance has requirements for building setbacks, buffering, parking, landscaping, and lighting that must be complied with and are intended to mitigate the impacts from a non - residential use adjacent to a residential use. No site plan or proposed use accompany this rezoning request, and no conditions may be added to the approval. Traffic impacts will be analyzed at the time a development is proposed. Any use that exceeds 100 AM or PM peak hour trips will be required to have an approved TIA prior to development. Even if a TIA is not required, improvements may be required when any proposed use is reviewed by NCDOT during the driveway permitting process. The 2016 Comprehensive Land Use Plan classifies the subject property as Community Mixed Use. This Place Type focuses on small - scale, compact, mixed use development patterns that serve all modes of travel and act as an attractor for county residents and visitors. Types of appropriate uses include office, retail, mixed use, recreational, commercial, institutional, and multi - family and single - family residential. Staff concludes that the proposed reversion to B -2 and R -15 zoning is generallyCONSISTENT with this place type because it would allow the types of services for nearby residents recommended in the comprehensive plan. The uses allowed in the requested zoning could provide for the needs of adjacent residential neighborhoods and/or provide higher density residential housing to transition to the adjacent lower density residential areas. The requested reversion to B -2 and R -15 zoning could allow for the types of lower - intensity commercial services appropriate for a Community Mixed Use area at the edge of major nodes, and development regulations would require landscaping buffers along residential properties, visually separating and mitigating any effects for the adjacent neighborhood. The Planning Board considered this application at their August 2, 2018 meeting. At the meeting, no members from the public spoke in support or opposition to the request. The Planning Board recommended approval (4 -0) of the application, finding that it is: 1. Consistent with the purposes and intent of the Community Mixed Use place type in the 2016 Comprehensive Plan because B -2 and R -15 zoning could provide a full mix of uses for the are 2. Reasonable and in the public interest because the R -15 zoning along with the setbacks and buffers required in the B -2 zoning would mitigate any negative impacts to the adjacent residential uses. STRATEQC PLAN AUCNNMXr- Intelligent Growth and Economic Development • Implement plans for land use, economic development, infrastructure and environmental programs MOTION AND REQUESTED ACTIONS: Staff recommends approval and suggests the following motion: Motion to approve, affirming the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. Board of Commissioners - December 3, 2018 ITEM: 7 AT UCEINI NB: Z18 -12 Script Z18 -12 Staff Summary 12.3.18 Z18 -12 Neighbor Properties Map Z18 -12 Zoning Map Z18 -12 FLUM Map Applicant Materials Cover Page Z18 -12 Request Letter COUNTY NIVW +32'S COMMENIS AND RECO1VI UPOATIONS: (only Manager) Recommend approval as presented by staff. CONMSSIONERS' ACTIONS: The item was withdrawn at the request of the petitioner 5 -0. Board of Commissioners - December 3, 2018 ITEM: 7 SCRIPT for Zoning Map Amendment Application (Z18 -12) Request by College Road Development Partners, LLC, property owner, to revert 8.04 acres of land located in the 2600 block of N. College Road from (CUD) R -10, Conditional Use Residential District, to B -2 and R -15 zoning pursuant to Section 55.2 -6 of the New Hanover County Zoning Ordinance. This is a public hearing. We will hear a presentation from staff. Then the applicant and any opponents will each be allowed 15 minutes for their presentation and additional 5 minutes for rebuttal. 2. Conduct Hearing, as follows: a. Staff presentation b. Applicant' s presentation (up to 15 minutes) c. Opponent's presentation (up to 15 minutes) d. Applicant's rebuttal (up to 5 minutes) e. Opponent's rebuttal (up to 5 minutes) 3. Close the public hearing 4. Board discussion 5. Vote on the application. The motion should include a statement saying how the change is, or is not, consistent with the land use plan and why it is, or is not, reasonable and in the public interest. Staff Suggested Motion: Motion to approve, affirming the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. Alternative Motion for Approval /Denial: Motion to [Approve /Deny], as the Board finds that this request for a zoning map amendment of 8.04 acres from (CUD) R -10, Conditional Use Residential District, to a B -2, Highway Business District, and R -15, Residential District, as described is: 1. [Consistent /Not Consistent] with the purposes and intent of the 2016 Comprehensive Plan because IDescribe elements of controlling land use plans and how the amendment is or is not consistentl. 2. [Reasonable /Not Reasonable] and in the public interest because (Briefly explain why. Factors may include public health and safety, character of the area and relationship of uses, applicable plans, or balancing benefits and detrimentsl. Z1 8-1 2 STAFF SUMMARY ZONING MAP AMENDMENT APPLICATION APPLICATION SUMMARY Case Number- Z18 -1 2 Request: Reversion of zoning from (CUD) R -10 to B -2 and R -15 pursuant to Section 55.2 -6 of the Zoning Ordinance Applicant: Property Owner(s): College Road Development Partners, LLC College Road Development Partners, LLC Location: Acreage: 2608 N. College Road 8.04 acres PID(s): Place Type: R03408- 001 - 002 -000 4(CUD) B -2 B_ A -I R03408 -001 - 003 -000 Community Mixed Use R03408- 001 - 004 -000 Existing Land Use: Proposed Land Use: Undeveloped (approved for 88 apartment The property would be allowed to be units) developed in accordance with the B -2 and R -15 district standards Current Zoning: Proposed Zoning: (CUD) R -10 Conditional Use Zoning District B -2 and R -15 BRIEF HISTORY This case was tabled at the September 4, 2018 Board of Commissioners meeting after concerns were expressed including the breadth of uses that could be permitted by -right in the B -2 zoning, such as self- storage. •��► 1i *i � ►fir �,P�'� '4fs 't� �� Q � g a��t awr ZONING North Institutional (Laney High School) Z 1 8 -1 q;` ♦ o f �s 2 o (CUD} R -10 R -15 o w -�acvy r�ERn�1 / rAfto �(O &I 4(CUD) B -2 B_ A -I R -10 �l�0�� (CZD) / 11 r' — �/ New Hanover County, NC SURROUNDING AREA LAND USE ZONING North Institutional (Laney High School) R -15 Z18 -1 2 Staff Summary BOC 1 2.3.2018 Board of Commissioners - December 3, 2018 ITEM: 7 - 2 - 1 Page 1 of 9 East Single Family Residential R -15 South Commercial (Taco Bell) B -2 West S Mostly Undeveloped; Barber Shop, Electronics Repair R -15, 0&1 Z17 -01 request to rezone to (CZD) B -2 denied p Recreation ZONING HISTORY Water /Sewer July 7, 1972 Initially zoned R -20 July 13, 1998 300' strip adjacent to N. College Rd rezoned to B -2 May 2, 2016 Rezoned from B -2 and R -15 to (CUD) R -10 for 88 apartments April 3, 2017 Z17 -01 request to rezone to (CZD) B -2 denied COMMUNITY SERVICES Water /Sewer Water and Sewer is available through CFPUA Fire Protection New Hanover County Fire Services, New Hanover County North Fire Archaeological District Schools Castle Hayne Elementary, Eaton Elementary, Trask Middle, and Laney High schools Recreation Olsen Park CONSERVATION, HISTORIC, & ARCHAEOLOGICAL RESOURCES Conservation No known conservation resources Historic No known historic resources Archaeological No known archaeological resources Z18 -1 2 Staff Summary BOC 12.3.2018 Board of Commissioners - December 3, 2018 ITEM: 7 - 2 - 2 Page 2of9 CURRENT APPROVED SITE PLAN & CONDITIONS • The existing (CUD) R -1 0 Conditional Use Zoning District was approved on May 2, 2016 and allows for an 88 -unit apartment complex in four buildings on the site. • The following conditions were placed on the approved rezoning: 1. A 10' multi -use path shall be installed along N. College Road in accordance with the Wilmington /New Hanover County Comprehensive Greenway Plan. The multi- use path shall be constructed to the adjoining properties and shall include any necessary crosswalks, boardwalks, or bridges. 2. Existing vegetation must remain within the rear buffer and be supplemented as necessary to provide the 100% visual opacity requirement. HelsE MAY D0 G6.4495 /// d5 � �'d =real t I/ R ®r�.,a / UniYCd �'(m�.� Metlwdiat 7va�e?1 X —Sec v �� P j B� 1y r 11 �aa . 1 -- I I I I I I 2a.LMltc �£ Jbhs L •�I 1 I I E I ♦ Y � a II a' I y �_, =.,A.. _-- r -- _ W "10. 4T (Tk LLx) \` N. College Rd. / NC Hwy. 132 "'' ' (200' Publl� R /A) t — Z18 -12 Staff Summary BOC 12.3.2018 Page 3 of 9 Board of Commissioners - December 3, 2018 ITEM: 7 - 2 - 3 Z17 -01 REZONING PROPOSAL (FROM 2017) • A request to rezone the property from the (CUD) R -10 to (CZD) B -2 was submitted in February 2017 (Case Z17 -01). • The proposal included 72,850 square feet of self- storage units in four buildings, along with access drives and parking to serve the development. • The rezoning request was recommended for approval by the Planning Board but denied by the Board of Commissioners. • Because the Z17 -01 rezoning request was denied, the property remains in the (CUD) R -10 Conditional Use Zoning District that was approved in 2016 for 88 apartment units. ZONING ORDINANCE CONSIDERATIONS FOR CURRENT PROPOSAL • This request from the property owner is to consider reverting the property from the existing (CUD) R -1 0 for the 88 -unit apartment complex to the B -2 and R -1 5 zoning that it was prior to the (CUD) R -10 being approved in 2016. • Prior to the approval of the existing (CUD) R -10 district, the subject site was zoned R -15 with a 300' deep strip of B -2 running parallel to N. College Road that was applied in 1998. • Section 55.2 -6(1) in the Zoning Ordinance authorizes the Planning and Land Use Department to schedule a hearing for the Planning Board to consider progress made on the approved (CUD) R -10. The Planning Board may send a recommendation to the County Commissioners to rezone the property back to its previous zoning if the Board determines that active efforts are not proceeding: If within 24 months from the date of approval of the Conditional Use District, no building permit has been issued for the subject tract, the Planning and Land Use Department may schedule a hearing for the Planning Board to consider progress made. If it is determined that active efforts are not proceeding, the Planning Board may send forward a recommendation to the County Commissioners to simultaneously revoke the Special Use Permit and rezone the Conditional Use District to its classification prior to approval. • Because a rezoning may occur based on the applicant's request, the application is being processed as a general map amendment from the existing (CUD) R -10 district to R -15 with a 300' deep strip of B -2 running parallel to N. College Road, including public hearings and a staff analysis and recommendation. • Because it has been over 2 years since the (CUD) R -10 has been approved and no validity extensions were requested, the companion Special Use Permit has expired per Section 71 - 1 (1) of the Zoning Ordinance. • Because this is a general map amendment and not a conditional rezoning, uses that would be allowed on the property are those allowed by right or by Special Use Permit in the B -2 and R -15 districts based on the Table of Permitted Uses in the Zoning Ordinance. • The building setback in the B -2 portion of the property that is adjacent to R -15 zoning would be a minimum of 30' or 2.75 x Building Height, whichever is greater. • The buffer required along the B -2 portion of the property line that is adjacent to R -15 zoning would be a minimum of 20' wide and must provide 100% opacity using vegetation, vegetation with fencing, or vegetation with a berm. • All lights must be shielded in a manner so that light from the fixture does not directly radiate into adjacent property. Z1 8-12 Staff Summary BOC 1 2.3.201 8 Page 4 of 9 Board of Commissioners - December 3, 2018 ITEM: 7 - 2 - 4 TRANSPORTATION • Access to the site is via an existing driveway serving the subject site as well as the existing fast food restaurant (Taco Bell). • A Traffic Impact Analysis was completed for a development proposal on this property in 2013, which included a fast -food restaurant and a mixed -use building consisting of 120 dwelling units and office /retail space. The existing driveway and center turn lane were installed after that TIA was performed. • An updated TIA was not required for the 2016 or 2017 rezoning proposals because the proposed developments did not exceed 100 peak hour trips. • A bus stop for WAVE Transit route 207 is located on southbound N. College Road approximately 500' south of the property across from Long Ridge Drive. • Traffic impacts will be analyzed at the time a development is proposed. Any use that exceeds 100 AM or PM peak hour trips will be required to have an approved Traffic Impact Analysis (TIA) prior to development. Even if a TIA is not required, improvements may be required when any proposed use is reviewed by NCDOT during the driveway permitting process. Traffic Count — June 19, 2017 Road Location Volume Capacity V/C N. College Road 2400 block 31,524 29,300 1.08 Z18 -1 2 Staff Summary BOC 1 2.3.2018 Board of Commissioners - December 3, 2018 ITEM: 7 - 2 - 5 Page 5 of 9 Nearby Planned Transportation Improvements and Traffic Impact Analyses r `, i Traffic Impact - ''. Approved Under Revlew Under Draft L Cr •�tr PFNN,NGTON �. Z18 -12 a I �N� Y ,T 1 Mile Radius 71 SECU TIA Approved • O�gJ4� Dunkin Donuts 1 �.�.'�. —•��` "' �� TIA Approved •�.. ��- •may, No Wave Bus Stop v� STIP Project N „..E MI Ie5 ff��yy��}}�� 0 0.25 0.5 fLL"1.14AII _' -.I F lh-1 `:kFr'ii Greenway Plan Recommendations Bicycle Lane Greenway Sharrow Nearby Traffic Impact Analyses: Traffic Impact Analyses are completed in accordance with the WMPO and NCDOT standards. Approved analyses will expire if the proposed development is not completed by the build out date established within the TIA. IProposed I Land Use /Intensity I TIA Status I Development 1. Dunkin Donuts • 3,200 sq. ft. fast food • TIA approved April 14, 2015 restaurant with drive -thru • 2016 Buildout year Z1 8-12 Staff Summary BOC 12.3.2018 Page 6 of 9 Board of Commissioners - December 3, 2018 ITEM: 7 - 2 - 6 The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of: • Construct an eastbound right -turn lane with appropriate taper on Murrayville Road at the shopping center driveway. Per NCDOT, the improvements required at this time have been installed in accordance with their standards. Nearby Proposed Developments included within the TIA: • None Development Status: Building Completed Proposed Land Use /Intensity TIA Status Development 2. State Employees • 8,526 sq. ft. bank with drive- • TIA approved December 17, 2015 Credit Union thru • 2017 Buildout year The TIA required improvements be completed at certain intersections in the area. The major improvements consisted of: • Optimize signal timing at N. College Road and Northchase Parkway SE intersection. • Construct an eastbound right turn lane with 100' of storage on Northchase Parkway SE at the site driveway. Per NCDOT, the improvements required at this time have not yet been installed in accordance with their standards. Nearby Proposed Developments included within the TIA: • None Development Status: Building and site currently being developed. ENVIRONMENTAL • Portions of the property are within the AE Special Flood Hazard Area with a Base Flood Elevation of around 32 feet; the area around the stream is AE Floodway. • Stormwater management will be reviewed by the New Hanover County Engineering Department and by the NC Department of Environmental Quality. Any development will utilize, and improve as required, the existing stormwater pond located on the site and create a second pond to manage runoff. • The stream on the property is subject to additional buffering standards required by the NC Division of Water Resources. • The subject property is within the Smith Creek (C;Sw) watershed. Z18 -1 2 Staff Summary BOC 1 2.3.2018 Board of Commissioners - December 3, 2018 ITEM: 7 - 2 - 7 Page 7 of 9 2016 COMPREHENSIVE LAND USE PLAN • The New Hanover County Future Land Use Map provides a general representation of the vision for New Hanover County's future land use, as designated by place types describing the character and function of the different types of development that make up the community. Specific goals of the comprehensive plan are designated to be promoted in each place type, and other goals may be relevant for particular properties. Future Land Use Community Mixed Use Map Place Type Focuses on small - scale, compact, mixed use development patterns that serve Place Type all modes of travel and act as an attractor for county residents and visitors. Description Types of appropriate uses include office, retail, mixed use, recreational, commercial, institutional, and multi - family and single - family residential. Community Mixed Use areas are generally intended to include a mixture of uses. The subject property is located along N. College Rd., immediately adjacent to both existing auto - oriented businesses, Laney High School, and a residential neighborhood. It is located at the edge of a node at N. College and Bavarian/Murrayville and near the Northchase planned Consistency development. Ideal uses for this property would provide for the needs of Analysis adjacent residential neighborhoods and /or provide higher density residential housing to transition to the adjacent lower density residential areas. The requested reversion to B -2 and R -15 zoning could allow for the types of lower- intensity commercial services appropriate for a Community Mixed Use area at the edge of major nodes, and development regulations would require landscaping buffers along residential properties, visually separating and mitigating any effects for the adjacent neighborhood. Consistency The proposed reversion to B -2 and R -15 zoning is generally CONSISTENT Recommendation with this place type because it would allow the types of services for nearby residents recommended in the comprehensive plan. Z18 -1 2 Staff Summary BOC 1 2.3.2018 Board of Commissioners - December 3, 2018 ITEM: 7 - 2 - 8 Page 8 of 9 PLANNING BOARD ACTION The Planning Board considered this application at their August 2, 2018 meeting. At the meeting, no members from the public spoke in support or opposition to the request. The Board recommended approval (4 -0) of the application, finding that it is: 1 . Consistent with the purposes and intent of the Community Mixed Use place type in the 2016 Comprehensive Plan because B -2 and R -15 zoning could provide a full mix of uses for the area. 2. Reasonable and in the public interest because the R -15 zoning along with the setbacks and buffers required in the B -2 zoning would mitigate any negative impacts to the adjacent residential uses. STAFF RECOMMENDATION Staff recommends approval of the application as stated in the Planning Board's action. Staff concurs with the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. Z18 -1 2 Staff Summary BOC 1 2.3.2018 Board of Commissioners - December 3, 2018 ITEM: 7 - 2 - 9 Page 9 of 9 Case: Site Address: Z18 -12 2600 block N College Rd O,P EALY, S� D O NFw VILL"AGE� 2 Existing Zoning/Use: (CUD) R -10/ Undeveloped PPP, NNE pR V, 7ttg 0 Z rt J KENNE TAZi 1 �� - lMeS>er 3, 201$ - 1 . _ AIAN.LN a KERR AVE N I QQ R1�GE � 0 �G� A /2. 218-12 Proposed Zoning/Use: B- 2/R -15 a '- za a � z o c� 0% u �AORATE�� i s lip 0, QP� Location R -15 CUD 10 AR M CUD -I- 0 R -10 -/ MURRAYVILLE RD FO' 1 Physical Address 2601 CRANBROOK DR 1951 CORPORATE DR 132 LONG RIDGE DR 152 LONG RIDGE DR 2700 COLLEGE RD N 114 LONG RIDGE DR 2605 CRANBROOK DR 118 LONG RIDGE DR FO' 1 4321 HENSON DR 2500 COLLEGE RD N COLLEGE RD N 124 LONG RIDGE DR 2520 COLLEGE RD N 93 LONG R 122 LONG RIDGE DR 5725 MURRAYVILLE RD FO' 1 128 L LONG RIDGE DR 2 2624 C COLLEGE RD N `�Fq�G 1 4312 H HENSON DR 9 93 LONG R RIDGE DR I2608 C 140 L LONG RIDGE DR 1 105 L LONG RIDGE DR ]4304 HENSON DR 109 LONG RIDGE DR �\ 2619 COLLEGE RD N 129 LONG RIDGE DR ' a ; 136 LONG RIDGE DR 133 LONG RIDGE DR 4308 HENSON DR 137 LONG RIDGE DR 0 4300 HENSON DR 141 LONG RIDGE DR a 144 LONG RIDGE DR 145 LONG RIDGE DR 2623 COLLEGE RD N 149 LONG RIDGE DR 2519 COLLEGE RD N Case: Site Address: Z18 -12 2600 block N College Rd 1 A ✓I 7 Existing Zoning/Use: (CUD) R -10/ Undeveloped Q 0. KENN 0 d J �O Z18 -12 D' O 4 Proposed Zoning /Use: B- 2/R -15 a '- z3 c� a c�c a0 u i R -15 Vow MURRAYVILLF RD ,9 . 0-1.1 0.F < <O p _ — Water Main Sewer Main . TREE G� `�P "•F R -10 Zoning Districts ��ti off` ❑ A -I ❑ EDZD ■ PD ❑ R -20S ❑ SC G ❑ AR ❑ I 1 R -10 RA B -1 ■ I -2 R -15 RFMU B -2 ❑ O &I R -20 ❑ R -7 D 0� ® Indicates Conditional Use District (CUD) ®Indicates Conditional Zoning District (CZD) ❑ Incorporated Areas ❑ SHOD y, NC Case: Z18 -12 O EAL PV r_ Site Address: 2600 block N College Rd S� Q a GNFw VILLAGVNN s O'P D Z 1 KERR- V 1 0 0 Op Ng o0y, Gam' DR 3.20 Existing Zoning/Use: (CUD) R -10/ Undeveloped oANNy PtoCt pR KENN J Proposed Zoning/Use: 13- 2/11-15 Place Types ❑ COMMERCE ZONE ❑ COMMUNITY MIXED USE 3 CONSERVATION o❑ EMPLOYMENT CENTER ❑ c► ' GENERAL RESIDENTIAL 0 'oORAfE�� ❑ RURAL RESIDENTIAL OvSyL�,c� ❑ URBAN MIXED USE QP� Z18 -12 / GENERAL RESIDENTIAL 46 J RID QP �q��G 4E_ _E C� may/ �20� s� ACT G� �F lip C? t► 2� O `A 1 r� s 6,POO9``O \ VIP, o New Hanove'Wunty, NC APPLICANT MATERIALS Board of Commissioners - December 3, 2018 ITEM: 7 - 6 - 1 College Road Development Partners, LLC 6626 -C Gordon Road Wilmington, ETC 28411 July 11, 2018 VIA HAND DELIVERY New Hanover County Planning & Land Use Department c/o Wayne Clark, Planning & Land Use Director 230 Government Center Drive, Suite 110 Wilmington, NC 28403 RE: Request for Hearing and Revocation of Special Use Permit and rezoning of Conditional Use District of property located at 2608, 2618 and 2624 N. College Road, Wilmington NC ( "Property "). This letter serves as a request on behalf of College Road Development Partners, LLC, as Owner of the Property and pursuant to section 55.2 -6 of the New Hanover County Zoning Ordinance, that the Planning and Land Use Department schedule a hearing with the New Hanover County Planning Board ( "Planning Board ") on August 2, 2018 at 6:00 p.m. to consider the progress made under the R -10 Conditional Use District ( "CUD ") and related Special Use Permit ( "SUP" together with the CUP, collectively, the "Apartment Complex Rezoning ") approved by New Hanover County on May 2, 2016 allowing for an 88 unit high density apartment complex on the Property. After the Apartment Complex Rezoning, and as a result of rising cost of materials associated with pending changes anticipated in the flood zone located on the Property, Owner caused a market study to be completed to determine what other uses might be suited for the Property. The market study indicated that a quality temperature controlled self - storage would be well suited for the Property. Thereafter, Owner requested that the Property be rezoned to a B -2 Conditional Zoning District (`B -2 CZD Request ") in order to develop the Property for self - storage. The B -2 CZD Request was approved by the Planning Board by a vote of 6 -0 on March 2, 2017, however on April 3, 2017, the New Hanover County Board of Commissioners ( "County Commissioners ") denied the B -2 CZD Request by a vote of 4 -1. No active efforts to development the 88 unit high density apartment complex have or are proceeding on Property because it is not economically feasible to do so and more than twenty -four (24) months have passed since the Apartment Complex Rezoning. Prior to the Apartment Complex Rezoning, the Property was zoned both B -2 and R -15, with the B -2 being located along those portions of Property abutting North College Road and R -15 being located behind the B -2. Owner requests that the Planning Board send a recommendation to the County Commissioners for simultaneous revocation of the SUP and rezoning of the CUD to the B -2 and R -15 classifications in place prior to Apartment Complex Rezoning. cc: GSP Consulting, PLLC With regards, CO G AD DEVELOPMENT PARTNERS, LLC DAM SOSNE Board of Commissioners - December 3, 2018 ITEM: 7 - 7 - 1 NEW HANOVER COUNTY BOARD OF COM IISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: December 3, 2018 DEPARMVIENR Planning PRESEVMgS): Brad Schuler, Current Planner CONI ACT(S): Brad Schuler and Wayne Clark, Planning & Land Use Director SUBJECT: Public Hearing Special Use Permit Request (S18 -04) - Request by Design Solutions on Behalf of the Property Owner, Charles Rudolph Clay, Sr. & Essie Waddell Clay Revocable Living 'bust, for a Special Use Permit for an Indoor /Outdoor Recreation Facility on Approximately 5.16 Acres of Land Located in the 4600 Block of Gordon Road BRIEF SUMMARY: Design Solutions is requesting a special use permit for an indoor /outdoor recreation facility on 5.16 acres of land located in the 4600 block of Gordon Road. The property is zoned R -15. The business that will utilize the facility, Off the Wall Sports, is currently operating at 203 Antilles Court in Dutch Square. This application would relocate the business to the subject site and allow for it to expand. The proposed facility will consist of a 26,400 square foot building and two outdoor sports fields. The business focuses on after school programs for elementary aged students. Currently, the business picks up children from Eaton, Blair, Murrayville, Holly Shelter, and Ogden elementary schools. Pick up time is throughout the afternoon/early evening with the program closing at 6pm. The business also offers adult leagues which start around 7pm in the evening. Access is proposed to be provided to the subject property from Gordon Road. The access is shared with the adjacent gas station and storage lot within an existing 60' access easement. This access does not permit left -out movements which requires motorists leaving the site seeking to travel east on Gordon Road to initially go west and then make a u -turn at the N. College Road intersection. According to NCDOT, the existing u -turn at N. College Road has the capacity to serve the additional trips generated by this proposal. The a -turn lane will also be extended with the construction of The Landing at Lewis Creek Estates, a residential development located on the south side of Gordon Road. As currently zoned, R -15, the subject site would be permitted a maximum of 13 dwelling units under the performance residential standards. A detached single - family dwelling typically generates about one trip during the PM peak hour. The proposed recreation facility is expected to increase the trips by approximately 48 in the PM peak. According to the most recent traffic counts in the area, the daily trips on the adjacent portion of Gordon Road exceed the design capacity of the two -lane road. The volume to capacity ratio for the segment of Gordon Road east of I -40 is 1.94, with a a volume of 28,542 trips and a capacity of 14,730. A driveway permit from NCDOT is required for the development. While the proposal is expected to increase the number trips generated from the subject property than what is currently permitted by- right, there has been no competent and material evidence provided that indicates this would materially endanger the public health or safety. The proposal contributes to creating a complete community in the area. Off the Wall Sports currently Board of Commissioners - December 3, 2018 ITEM: 8 provides child care services to the surrounding residential neighborhoods at its current location in Dutch Square and will continue to provide and expand this service at the proposed location. The proposed site is also located adjacent I -40 in area that transitions from commercial to single - family uses. Specifically, the subject property is located between an existing gas station and boat /RV storage lot, and a proposed apartment complex. The 2016 Comprehensive Plan designates the subject property as General Residential, the intent of which is to provide opportunities for similar lower density residential development and supportive commercial, civic, and recreational development. The proposed indoor /outdoor recreation use is generally CONSISTENT with the 2016 Comprehensive Plan because it provides recreational and child care services that can serve adjacent residential neighborhoods, in line with the recommended mix of uses for the General Residential place type. It also allows for the expansion of an existing business in the community and is sited near commercial and higher density residential land uses. The Planning Board considered this application at their November 1, 2018 meeting. No one from the public spoke in favor of, or in opposition to, the request. The Planning Board recommended approval (7 -0) of the application with the following conditions: 1. Appropriate pavement markings shall be installed along the 60 -foot access easement from Gordon Road to the subject site to identify two lanes of travel. 2. Flashing, animated, and digital signs shall be prohibited. k1l 1:7_111 re, re-W Mere\ 0 rUlk51 DO Intelligent Growth and Economic Development • Attract and retain new and expanding businesses • Enhance and add recreational, cultural and enrichment amenities • Implement plans for land use, economic development, infrastructure and environmental programs • Understand and act on citizen needs RECONAWNDED MOTION AND REQUESTED AC ROM: Example Motion for Approval: Motion to approve, as the board finds that this application for a Special Use Permit meets the four required conclusions based on the findings of fact included in the Staff Summary, and with the conditions as recommended by the Planning Board. [OPTIONAL] Also, that the following conditions be added to the development: [List Conditions] Example Motion for Denial: Motion to deny, as the board cannot find that this proposal: 1. Will not materially endanger the public health or safety; 2. Meets all required conditions and specifications of the Zoning Ordinance; 3. Will not substantially injure the value of adjoining or abutting property; 4. Will be in harmony with the surrounding area, and is in general conformity of the plans of development for New Hanover County. Board of Commissioners - December 3, 2018 ITEM: 8 [State the finding(s) that the application does not meet and include reasons to why it is not being met] ATTACEINUIM: S18 -04 Script BOC S18 -04 Staff Summary BOC Neighboring Properties Zoning Map Future Land Use Map Applicant Materials S18 -04 Application Proposed Site Plan Cover Sheet S18 -04 Proposed Site Plan COUNTY MANAGER'S CONAW41S AND RECOlVIl ENDATIONS: (only Manager) Recommend approval with conditions as approved by the Planning Board unless greater weight of the competent and material evidence presented during the public hearing suggests that one or more of the required conclusions cannot be met. As noted in the brief summary, no evidence has been provided that would indicate the increase in traffic to the property would materially endanger the public health or safety. CONMSSIONERS' ACHONS: Approved 4 -1, Commissioner Zapple dissenting. Board of Commissioners - December 3, 2018 ITEM: 8 SCRIPT for SPECIAL USE PERMIT Application (S18 -04) Request by Design Solutions on behalf of the property owner, Charles Rudolph Clay, Sr. & Essie Waddell Clay Revocable Living Trust, for a special use permit for an indoor /outdoor recreation facility on approximately 5.16 acres of land located in the 4600 block of Gordon Road. 1. Swear witnesses: Announce that "the Special Use Permit process requires a quasi - judicial hearing; therefore, any person wishing to testify must be sworn in. All persons who signed in to speak or who want to present testimony please step forward to be sworn in. Thank you." 2. This is a public hearing. We will hear a presentation from staff. Then the applicant and any opponents will each be allowed 15 minutes for their presentation and additional 5 minutes for rebuttal. 3. Conduct Hearing, as follows: a. Staff presentation b. Applicant' s presentation (up to 15 minutes) c. Opponent's presentation (up to 15 minutes) d. Applicant's cross examination /rebuttal (up to 5 minutes) e. Opponent's cross examination /rebuttal (up to 5 minutes) 4. Close the Public Hearing 5. Board discussion 6. Ask Applicant whether he /she agrees with staff findings and any proposed conditions. 7. Vote on the Special Use Permit application. 13 Motion approve the permit - All findings are positive. 13 Motion approve the permit, subject to conditions specified below: (State Conditions) 13 Motion to deny the permit because the Board cannot find: F1a. That the use will not materially endanger the public health or safety if located where proposed for the following reason: b. That the use meets all required condition and specifications: c. That the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity: d. That the location and character of the use if developed according to the plan submitted and approved will be in harmony with the area in which it is located and is in general conformity with the plan of development for New Hanover County: Example Motion for Approval: Motion to approve, as the Board finds that this application for a Special Use Permit meets the four required conclusions based on the findings of fact included in the Staff Summary, and with the conditions as recommended by the Planning Board. [OPTIONAL] Also, that the following conditions be added to the development: [List Conditions] Example Motion for Denial: Motion to deny, as the Board cannot find that this proposal: 1. Will not materially endanger the public health or safety; 2. Meets all required conditions and specifications of the Zoning Ordinance; 3. Will not substantially injure the value of adjoining or abutting property; 4. Will be in harmony with the surrounding area, and is in general conformity of the plans of development for New Hanover County. (State the finding(s) that the application does not meet and include reasons to why it is not being met] STAFF SUMMARY OF S18 -04 SPECIAL USE PERMIT APPLICATION APPLICATION SUMMARY Case Number: S18 -04 Request: Special use permit in order to develop an indoor /outdoor recreation facility Applicant: Property Owner(s): Cindee Wolf, Design Solutions Charles Rudolph Clay, Sr. & Essie Waddell 7r j� R -10 0 ° Clay Revocable Living Trust Location: Acreage: 4600 block of Gordon Road 5.16 PID(s): Comp Plan Place Type: R04300- 001 - 007 -000 General Residential Existing Land Use: Proposed Land Use: Undeveloped indoor /outdoor recreation facility Current Zoning: R -15 6 wt . ;(CUD) B =1 Zoning v � o LAND USE ZONING ` e `/ M BLUEBERRY Ci R -15 O 7r j� R -10 0 ° m South R -15 AR / �� B -1 RV Storage, 1 -40 interchange (CUD) B -1 518 -04 DEWBERRY �fl 6 wt . ;(CUD) B =1 0 ;' s:yAw Q `BRIFRCR£Sr. .0 z STONES EDGE 'V" 'yg■ __.. t _� .. GOROpN x � Y R -15 New Hanover County, NC SURROUNDING AREA LAND USE ZONING North Undeveloped /Smith Creek Apts (under construction) R -15 East Smith Creek Apts accessway, Single - Family Residential (Weaver Acres) R -15 South Single - Family Residence, Buy Quick Gas Station R -15 West RV Storage, 1 -40 interchange (CUD) B -1 S18 -04 Staff Summary BOC 1 2.3.2018 Page 1 of 10 Board of Commissioners - December 3, 2018 ITEM: 8 - 2 - 1 O RASPBERRa" -� _ r Smith Creek Apts r � under construction } ny jib G e yt " F US CEWaR r:.i f ,`. �.n it 'i a p� �J y j1. y Quick CD Air i r , _� NewHanauer- County' C, A ZONING HISTORY July 7, 1972 Zoned R -15 (Area 813) COMMUNITY SERVICES Water /Sewer Water and sewer services are available through CFPUA Fire Protection New Hanover County Fire Services, New Hanover County Northern Fire Archaeological District, New Hanover County Murrayville Station Schools Murrayville Elementary, Eaton Elementary, Trask Middle, and Laney High Schools Recreation Smith Creek Park, Parkwood Recreation Area CONSERVATION, HISTORIC, & ARCHAEOLOGICAL RESOURCES Conservation No known conservation resources Historic No known historic resources Archaeological No known archaeological resources S18 -04 Staff Summary BOC 1 2.3.2018 Page 2 of 10 Board of Commissioners - December 3, 2018 ITEM: 8 - 2 - 2 Proposed Site Plan • This application proposes to construct an indoor /outdoor recreation facility. • The business that will utilize the facility, Off the Wall Sports, is currently operating at 203 Antilles Court in Dutch Square. This application would relocate the business to the subject site and allow for it to expand. • The proposed facility will consist of a 26,400 square foot building and two outdoor sports fields. • The business focuses on after school programs for elementary aged students. Currently, the business picks up children from Eaton, Blair, Murrayville, Holly Shelter, and Ogden elementary schools. Pick up time is throughout the afternoon/ early evening with the program closing at 6pm. • The business also offers adult leagues which start around 7pm in the evening. • The property is located between an existing boat/RV storage lot, a gas station, and the Smith Creek Apartments which are currently under I e w j 1 V E V v f i - j -_ r." r construction. The site will share an existing driveway to Gordon Road with the storage lot and gas station. TRANSPORTATION • Access is proposed to be provided to the subject property from Gordon Road (SR 2048). The access is shared with the adjacent gas station and storage lot within an existing 60' access easement. This access does not permit left -out movements which requires motorists leaving the site seeking to travel east on Gordon Road to initially go west and then make a u -turn at the N. College Road intersection. According to NCDOT, the existing u -turn at N. College Road has the capacity to serve the additional trips generated by this proposal. The u -turn lane will also be extended with the construction of The Landing at Lewis Creek Estates, a residential development located on the south side of Gordon Road. • The applicant requested a second access to connect to the Smith Creek Apartment's driveway that has not been granted by the apartment property owner. If this connection could be made, it would allow for motorists to access the roadway system of the adjacent neighborhood which connects to Gordon Road at multiple locations, including at Blount Drive where there are existing plans for a signal to be installed with the construction of Lewis Creek Estates. S18 -04 Staff Summary BOC 1 2.3.2018 Page 3 of 10 Board of Commissioners - December 3, 2018 ITEM: 8 - 2 - 3 • The proposed recreation facility must obtain a driveway permit from NCDOT. LAND USE INTENSITY AM PEAK PM PEAK Recreation Center (ITE 495) 26,400 sf 46 61 • As currently zoned, R -15, the subject site would be permitted a maximum of 13 dwelling units under the performance residential standards. A detached single - family dwelling typically generates about one trip during the PM peak hour. Therefore, the trips are expected to increase by approximately 48 in the PM peak. Traffic Counts — December 31. 2017 Road Location Volume Capacity V/C Gordon Road East of 1 -40 ramps 28,542 14,730 1.94 • Due to the high volume of trips on Gordon Road compared to its capacity, a project to widen the road has been included in the Cape Fear Transportation 2040 plan, but has not been funded at this time. Nearby Planned Transportation Improvements and Traffic Impact Analyses Traffic Impact Analyses Approved Under Review Under Draft Dunkin Donuts . TIA Approved ,Z Y I S 18-04 STIP Project '3r U -5881 6 Wilmington Christian Academy Expansion " TIA Approved Wave Bus Stop Aso Kd`1 STIP Project Miles .. 6 0 0.25 0.5 0 ,11 Mile Radius j mith Creek Apts IA Under Review Creek Estates TIA Approved _. Greenway Plan Recommendations I — Bicycle Lane —•— Greenway - -- Sharrow S18 -04 Staff Summary BOC 12.3.2018 Page 4 of 10 Board of Commissioners - December 3, 2018 ITEM: 8 - 2 - 4 Nearby Traffic Impact Analyses: Traffic Impact Analyses are completed in accordance with the WMPO and NCDOT standards. Approved analyses will expire if the proposed development is not completed by the build out date established within the TIA. Proposed Land Use /Intensity TIA Status Development 1. Smith Creek . 318 apartment units • Under Review by the WMPO Apartments & NCDOT A TIA for this development was originally approved in 2014 with a build out date of 2015. Due to adjacent developments being constructed and approved in the surrounding area prior to the construction of this project, the WMPO determined that a new TIA was necessary to reflect the change in conditions. The previous TIA required the site driveway on Gordon Road to be designed with one ingress and two egress lanes, and with a 150 -foot internal protective stem. The TIA also required right - of -way dedication along Gordon Road. Nearby Proposed Developments included within the TIA: • The Landing at Lewis Creek Estates Development Status: Site work underway Proposed Land Use /Intensity TIA Status Development • 190 Single Family units • Approved October 17 2. The Landing at pp ' 2017 . 40 Townhome units Lewis Creek Estates • 2021 Build Out Year • 192 Apartment units The TIA recommended improvements be completed at certain intersections in the area. The notable recommendations consisted of: • Installation of a signal, westbound left -turn lane, and eastbound right -turn on Gordon Road at Blount Drive. • Extension of the existing northbound right -turn lane on Gordon Road at the 1 -40 westbound ramp. • Extension of the existing westbound left -turn lane and southbound left -turn lane at the intersection of Gordon Road and N. College Road. Nearby Proposed Developments included within the TIA: • Buy Quick Development Status: Site work underway S18 -04 Staff Summary BOC 1 2.3.2018 Board of Commissioners - December 3, 2018 ITEM: 8 - 2 - 5 Page 5 of 10 Proposed Land Use /Intensity TIA Status Development 3. Wilmington 153 Pre -K students and • Approved September 14, • Christian Academy 2016 associated staff Expansion • 2018 Build Out Year The TIA recommended improvements be completed at certain intersections in the area. The notable recommendations consisted of: • Installation of turns lanes along Kenningston Street at the site's driveways. *When this TIA was approved, State law prohibited NCDOT from requiring schools to install roadway improvements. Under current regulations, the total cost of any required improvements to the State highway system must be reimbursed by NCDOT. Nearby Proposed Developments included within the TIA: • None Development Status: Completed without the recommended improvements Proposed Land Use /Intensity TIA Status Development 4. Dunkin Donuts • 3,200 sq. ft. fast food • Approved April 14, 2015 restaurant with drive -thru • 2016 Build Out Year The TIA required improvements be completed at a driveway to the site. The notable improvement consisted of: • Construction of an eastbound right -turn lane with appropriate taper on Murrayville Road at the shopping center driveway. Per NCDOT, the improvements have been installed in accordance with their standards. Nearby Proposed Developments included within the TIA: • None Development Status: Completed Recent and Planned Private Roadwav Imarovements to Nearbv Seaments of Gordon Road • Newly constructed and /or approved private developments are required to make improvements to the adjacent segments of Gordon Road. The improvements for Buy Quick are complete, and the improvements required for The Landing at Lewis Creek Estates will be installed as that development is constructed. Also, the TIA for Smith Creek Apartments is currently under review which will determine if additional roadway improvements are necessary for the area. S18 -04 Staff Summary BOC 1 2.3.2018 Board of Commissioners - December 3, 2018 ITEM: 8 - 2 - 6 Page 6 of 10 Nearby NC STIP Projects: • U -5792 & U -5881 o NCDOT's State Transportation Improvement Program includes two projects (U -5792 & U -5881) that will upgrade College Road from Gordon Road to New Centre Drive. NCDOT's recommended plans for the projects includes converting certain intersections along College Road into interchanges, including at MLK Parkway and Kings Drive. Construction of project is expected to begin in 2024. • U -4751 o STIP project that will extend Military Cutoff from Market Street to 1 -140. The extension will also make connections to subdivisions located north of Gordon Road, giving residents additional options to access Market Street and Military Cutoff. Construction of that project is underway. ENVIRONMENTAL • The northern portion of the property is within the AE Special Flood Hazard Area, however, no buildings are proposed within this area. • The property does not contain any Natural Heritage Areas. S18 -04 Staff Summary BOC 12.3.2018 Page 7 of 10 Board of Commissioners - December 3, 2018 ITEM: 8 - 2 - 7 • According to the applicant, wetlands may exist within the project boundaries, but not within any area proposed for development. The location of wetlands will be verified during the building permit process. • The subject property is within the Smith Creek (C;Sw) watershed. • Per the Classification of Soils in New Hanover County for Septic Tank Suitability, soils on the property consist of Class II (moderate limitation), Class III (Severe Limitation), and Class IV (unsuitable) soils. However, the project will connect to CFPUA water and sewer services. 2016 COMPREHENSIVE LAND USE PLAN I The New Hanover County Future Land Use Map provides a general representation of the vision for New Hanover County's future land use, as designated by place types describing the character and function of the different types of development that make up the community. Specific goals of the Comprehensive Plan are designated to be promoted in each place type, and other goals may be relevant for particular properties. Future Land Use Map Place Type General Residential Focuses on lower- density housing and associated civic and commercial Place Type services. Typically, housing is single - family or duplexes. Commercial uses Description should be limited to strategically located office and retail spaces, while recreation and school facilities are encouraged throughout. The intent of the General Residential place type is to provide opportunities for similar lower density residential development and supportive commercial, civic, and recreational development. The proposed indoor /outdoor recreation use would provide recreational options through Analysis its adult and child soccer leagues and child care opportunities (after school program) for the adjacent neighborhoods (Eaton and Murrayville school districts). The proposed use would also be located in proximity to existing commercial uses and planned higher density residential development. S18 -04 Staff Summary BOC 1 2.3.2018 Board of Commissioners - December 3, 2018 ITEM: 8 - 2 - 8 Page 8 of 10 The proposed indoor /outdoor recreation use is generally CONSISTENT with the 2016 Comprehensive Plan because it provides recreational and child Consistency care services that can serve adjacent residential neighborhoods, in line with Recommendation the recommended mix of uses for the General Residential place type. It also allows for the expansion of an existing business in the community and is sited near commercial and higher density residential land uses. PLANNING BOARD ACTION The Planning Board considered this application at their November 1, 2018 meeting. No one from the public spoke in favor of, or in opposition to, the request. The Planning Board recommended approval (7 -0) of the application with the following conditions: 1 . Appropriate pavement markings shall be installed along the 60 -foot access easement from Gordon Road to the subject site to identify two lanes of travel. 2. Flashing, animated, and digital signs shall be prohibited. STAFF PRELIMINARY CONCLUSIONS AND FINDINGS OF FACT: Staff has conducted an analysis of the proposed use and the information provided as part of the application package and has created preliminary findings of fact for each of the conclusions required to be reached to approve the special use permit request. These preliminary findings of fact and conclusions are based solely on the information provided to date, prior to any information or testimony in support or opposition to the request that may be presented at the upcoming public hearing at the Board meeting. Finding 1: The Board must find that the use will not materially endanger the public health or safety where proposed and developed according to the plan as submitted and approved. A. The site is accessed from Gordon Road, a major arterial street, and is adjacent to Interstate 40. B. According to the most recent traffic counts in the area, the daily trips on Gordon Road exceed the design capacity of the two -lane road. The volume to capacity ratio for the segment of Gordon Road east of 1 -40 is 1.94. C. The proposed recreation facility is expected to generate fewer than 100 trips in the peak hours. The net change in trips expected to be generated from a residential development under the R -15 zoning district to the proposed recreation facility is estimated to be an increase of approximately 50 trips in the PM peak. D. Water and sewer services will be provided and designed in accordance with CFPUA's standards. E. The subject property is located in the New Hanover County North Fire Service District. F. The development within the site is outside of the Special Flood Hazard Area located on the property. S18 -04 Staff Summary BOC 1 2.3.2018 Board of Commissioners - December 3, 2018 ITEM: 8 - 2 - 9 Page 9 of 10 G. Traffic impacts are reviewed by NCDOT through the driveway permitting process, and any required roadway improvements must be installed in accordance with NCDOT's standards prior to a certificate of occupancy being issued. Staff Suggestion: Evidence in the record at this time supports a finding that the use will not materially endanger the public health or safety where proposed. Finding 2: The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance. A. The site is zoned R -15, Residential District. B. Indoor and outdoor recreation establishments are allowed by special use permit in the R- 15 zoning districts. C. The site plan complies with all applicable technical standards including Zoning Ordinance Section 72 -36: Indoor /Outdoor Recreation Establishments Staff Suggestion: Evidence in the record at this time supports a finding that the use meets all of the required conditions and specifications of the Zoning Ordinance. Finding 3: The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity. A. The surrounding area contains a mixture of land uses including single - family residential, multi - family residential, and commercial land uses. B. No evidence has been submitted that this project will decrease the property values of adjacent or nearby properties. Staff Suggestion: The evidence in the record at this time supports a finding that the use will not substantially injure the value of adjoining or abutting property. Finding 4: The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. A. The 2016 Comprehensive Plan classifies the area proposed for the development as General Residential, and the proposal aligns with general intent of this land use classification. The proposed indoor /outdoor recreation use would provide recreational options and child care opportunities for the adjacent neighborhoods. The proposed use would also be located in proximity to existing commercial uses and planned higher density residential development. Staff Suggestion: Evidence in the record at this time supports a finding that the use is general conformity with the plan of development for New Hanover County. S18 -04 Staff Summary BOC 1 2.3.2018 Board of Commissioners - December 3, 2018 ITEM: 8 - 2 - 10 Page 10 of 10 i a� 0 �� N �3 0.0 O 00 a) Q. � �9 a� N M ° ° ° z ° ° ° ° ° ° ° ° ° ° ° ° ° z ° ° z a °�� 0�� F- �� 0�� 0 z 0 z 0 z 0 z 0 z 0 z 0 z 0 z 0 z 0 z 0 z z 0 0 Z Z Z° Z Z Z Z Z Z Z Z Z Z Z z z° z z°°°°°°°°°°°°° = 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 = O Vl O I- ul I� l0 r M l0 N lfl M �-- W d' Ol O O O N M W N O C> V1 u'f V l0 O M d r O V M l0 O �' N N �- M M O M M N l0 O N l0 V' N � � V N � � � � � � V Nl�� V l I � l0 V l0 V l0 � l0 V l0 V l0 l0 w l0 l0 l0 l0 1,706, .E �3 N 0 _0 -O _O QO O � O QQ� � do' V ° C? -f 00 _ O ;= - -- -- D Ob-1 Ml z 9 0 Board of Commissioners - December 3, 2018 ITEM: 8 - 3 - 1 bOV IV Np I j O Z i� la O N 0.0 0 0 �. o L LO • • � � ��S � fin. �'�_- � w 1 "no .a.- v F_ r 1 Iffli Board of Commissioners - December 3, 2018 ITEM: 8 - 4 - 1 .E �3 N p IJ� rk D • • � � ��S � fin. �'�_- � w 1 "no .a.- v F_ r 1 Iffli Board of Commissioners - December 3, 2018 ITEM: 8 - 4 - 1 V z � w OO� Q w � � x z � w o � X w w Q z 2: O U � w D N V) O � LU LU w H ~Q w X z Z > w L w z a LU m O O O 2: w cl� U U U w C7 C� D El El El El El E 0&%� 3 J Q zF- m FE �_ L°o .D 0 N 0LT �3 0 .° ° °o °� X Q. b oo �IQ-LNnO� � � z s� � o C? 00 N p _0 O Q a� � z O Q�0 O 0 C) VGGNN� 7T 0 o _ cn °° o o GNP ®GE LP 0 4 Board of Commissioners - December 3, 2018 ITEM: 8 - 5 - 1 APPLICANT MATERIALS Board of Commissioners - December 3, 2018 ITEM: 8 - 6 - 1 Board of Commissioners - December 3, 2018 ITEM: 8 - 6 - 2 NEW HANOVER COUNTY DEPARTMENT OF PLANNING & LAND USE 230 Government Center Drive, Suite 110 Wilmington, North Carolina Telephone (910) 798 -7165 FAX (910) 798 -7053 planningdevelopment.nhcgov.com SPECIAL USE PERMIT Application Applicant /Agent Information Property Owner(s) ' If different than Applicant/Agent ' Name Owner Name CINDEE WOLF CHARLES RUDOLPH CLAY, SR. & ESSIE WADDELL CLAY REVOCABLE LIBVING TRUST Company Owner Name 2 DESIGN SOLUTIONS Address Address PO BOX 7221 4618 GORDON ROAD City, State, Zip City, State, Zip WILMINGTON, NC 28406 WILMINGTON, NC 28411 Phone Phone 910 -620 -2374 910-791-4011 Email Email CWOLF @LOBODEMAR.BIZ - - -_ Subject Property Information Address /Location 4615 GORDON ROAD Parcel Identification Number(s) 314914.24.9298 [R04300- 001 - 007 -000] Total Parcels) Acreage 5.16 AC. +/- Existing Zoning and Use(s) R -15 / VACANT Future Land Use Classification GENERAL RESIDENTIAL Only) Application Tracking Information (Staff Case Number Date /Ti a received: Received by: .51 ,S— 6 y l V et`- 1 3 9S Page 3of8 Board of Commissioners - Dec6 I3js` 08rmit Application — Updated 7/2017 ITEM: 8 - 7 - 1 Proposed Use(s) & Written Description Please list the proposed use or uses of the subject property, and provide the purpose of the Special Use Permit and a description of the project (please provide additional pages if needed). OFF THE WALL IS AN INDOOR / OUTDOOR RECREATION ESTABLISHMENT OFFERING AFTER SCHOOL PROGRAMS, SUMMER CAMPS, BIRTHDAY PARTIES, AND SOCCER LEAGUES FOR MEN, WOMEN & KIDS. REFERENCE THE ATTACHED BROCHURE FOR ADDITIONAL DESCRIPTION. THE FACILITY IS CURRENTLY LOCATED IN THE DUTCH SQUARE INDUSTRIAL PARK, BUT THE RENTED BUILDING ONLY HAS ROOM FOR A SINGLE INTERIOR FIELD. THE OWNER SEEKS BOTH TO OWN THE PROPERTY SHE OPERATES OUT OF, AND EXPAND THE FACILITY FOR AN ADDITONAL INDOOR FIELD AND TWO OUTDOOR FIELDS. THE SUBJECT TRACT IS CONVENIENTLY LOCATED FOR EASY ACCESS TO AND FROM I -40. THE DRIVEWAY ONTO GORDON ROAD IS EXISTING AND WILL BE SHARED WITH AN ALREADY DEVELOPED C- STORE. Traffic Impact Worksheet Please provide the estimated number of trips generated for the proposed use(s) based off the most recent version of the Institute of Transportation Engineers (ITE) Trip Generation Manual. A Traffic Impact Analysis (TIA) must be completed for all proposed developments that generate more than 100 peak hour trips, and the TIA must be included with this application. ITE Land Use: 26,400 SF RECREATIONAL CENTER (ITE - 495) Trip Generation Variable (gross floor area, dwelling units, etc.): PER 1000 S.F. AM Peak Hour Trips: 43 PM Peak Hour Trips: 38 Board of Commissioners - December 3, 2018 Page 4 of 8 ITEM: 8 - 7 - 2 Special Use Permit Application — Updated 7/2017 CRITERIA REQUIRED FOR APPROVAL OF A SPECIAL USE PERMIT For each of the four required conclusions listed below, include or attach a statement that explains how any existing conditions, proposed development features, or other relevant facts would allow the Board of County Commissioners to reach the required conclusion, and attach any additional documents or materials that provide supporting factual evidence. The considerations listed under each required conclusion are simply those suggested to help the applicant understand what may be considered in determining whether a required conclusion can be met. You should address any additional considerations potentially raised by the proposed use or development. 1. The use will not materially endanger the public health or safety if located where proposed and approved. Considerations: • Traffic conditions in the vicinity, including the effect of additional traffic on streets and street intersections, and sight lines at street intersections with curb cuts • Provision of services and utilities, including sewer, water, electrical, garbage collections, fire protection • Soil erosion and sedimentation • Protection of public, community, or private water supplies, including possible adverse effects on surface waters or groundwater • Anticipated air discharges, including possible adverse effects on air quality ALTHOUGH GORDON ROAD IS A HEAVILY TRAVELED ROAD, THIS LOCATION IS ADJACENT TO THE INTERCHANGE WITH 1 -40. SINCE THE EXISTING REC CENTER IS IN DUTCH SQUARE, THE TRAFFIC USING IT IS GENERALLY ALREADY TRAVERSING GORDON ROAD. THE FACILITY WILL BE ACCESSED FROM AN EXISTING DRIVEWAY RECENTLY APPROVED BY NCDOT FOR A CONVENIENCE STORE. THE ADDITIONAL TRIP GENERATION IS MINIMAL IN COMPARSION. PUBLIC WATER & SANITARY SEWER MAINS ARE AVALIABLE AND HAVE CAPACITY TO SERVE THE PROJECT. THE PARKING AREA PROVIDES ADEQUATE TURNING RADII AND CIRCULATION FOR EMERGENCY VEHICLES. ONLY A SMALL PERCENTAGE OF THE TRACT AREA WILL BE COVERED WITH IMPERVIOUS SURFACES AND STORMWATER RUNOFF WILL BE MANAGED IN A POND. THERE IS NO ACTIVITY OR DISTURBANCE PROPOSED IN THE SPECIAL FLOOD HAZARD AREA. 2. The use meets all required conditions and specifications of the Zoning Ordinance. THE PRELIMINARY SITE PLAN HAS BEEN DESIGNED IN ACCORDANCE WITH THE ZONING ORDINANCE REGULATIONS, INCLUDING THE PRESCRIBED CONDITIONS CONCERNING BUF SETBACKS, SIGNAGE AND ACCESS. Board of Commissioners - December 3, 2018 Page 5 of 8 ITEM: 8 - 7 - 3 Special Use Permit Application — Updated 7/2017 CRITERIA REQUIRED FOR APPROVAL OF A SPECIAL USE PERMIT (continued) 3. The use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity. Considerations: • The relationship of the proposed use and the character of development to surrounding uses and development, including possible conflicts between them and how these conflicts will be resolved (i.e. buffers, hours of operation, etc) • Whether the proposed development is so necessary to the public health, safety, and general welfare of the community or County as a whole as to justify it regardless of its impact on the value of adjoining property LANDS ADJACENT TO THE SUBJECT PARCEL HAVE ALREADY BEEN DEVELOPED WITH A CONVENIENT STORE AND AN RV/ BOAT STORAGE YARD. A HIGH- DENISTY APARTMENT COMPLEX IS UNDER CONSTRUCTION TO THE REAR. A PRIVACY FENCE WILL BE ADDED TO THE VEGETATIVE BUFFERYARD ALONG THE COMMON BOUNDARY WITH THE ADJACENT SINGLE - FAMILY RESIDENTIAL USE. A DRIVE AISLE WILL BE STUBBED TO THE ADJACENT MULTI - FAMILY PROJECT IN HOPES FOR FUTURE INTER - CONNECTIVITY. THE PROPOSED USE IS RELATIVELY LOW IN INTENSITY. ACTIVITY IS EITHER INDOORS, OR BLOCKED BY THE BUILDING IF THE REAR OUTDOOR FIELDS ARE IN USE. ANY NIGHT LIGHTING OF THOSE FIELDS WILL BE TURNED OFF BY 9:00 P.M. 4. The location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the New Hanover County Comprehensive Land Use Plan. Considerations: • The relationship of the proposed use and the character of development to surrounding uses and development, including possible conflicts between them and how these conflicts will be resolved (i.e. buffers, hours of operation, etc) • Consistency with the Comprehensive Plan's goals, objectives for the various planning areas, its definitions of the various land use classifications and activity centers, and its locational standards GOALS OF THE COMPREHENSIVE PLAN INCLUDE PROVIDING A CONVENIENT MIX OF LAND USES. THE GENERAL RESIDENTIAL PLACE -TYPE IS INTENDED TO INCLUDE RECREATION FACILITIES CLOSER TO THE NEIGHBORHOODS THEY WOULD SERVE. POLICIES FOR GROWTH AND DEVELOPMENT ENCOURAGE MAINTAINING EXISTING BUSINESSES. ALLOWING THIS SPECIAL USE PERMIT FOR RELOCATION AND EXPANSION OF A SUCCESSFUL RECREATIONAL FACILITY IS CONSISTENT WITH THE STRATEGIES FOR A DIVERSE & THRIVING ECONOMY. Board of Commissioners - December 3, 2018 Page 6 of 8 ITEM: 8 - 7 - 4 Special Use Permit Application — Updated 7/2017 APPLICATION REQUIREMENTS Staff will use the following checklist to determine the completeness of your application. Please verify all of the listed items are included and confirm by initialing under "Applicant Initial ". If an item is not applicable, mark as "N /A ". Staff will confirm if an application is complete within five business days of submittal. Applications must be complete in order to process for further review. Page 7 of 8 Board of Commissioners - Dec9I1JsZ-00-§rmit Application — Updated 7/2017 ITEM: 8 - 7 - 5 Applicant Staff Required Information Initial or Initial or N/A N/A 1 Complete Special Use Permit application. CAW 2 Application fee — ($500; $250 if application pertains to a residential use (i.e. p5 mobile home, duplex, family child care home). CAW ��JJ 3 Traffic Impact Analysis (for uses that generate more than 100 peak hour trips). N/A 4 Site Plan including the following elements: • Tract boundaries and total area, location of adjoining parcels and roads. • Proposed use of land, structures and other improvements. For residential uses, this shall include number, height and type of units and area to be occupied by each structure and /or subdivided boundaries. For non - residential structures, this shall include approximate square footage and height of each structure, an outline of the area it will occupy and the specific purpose for which it will be used. • Development schedule including proposed phasing. • Traffic and Parking Plan to include a statement of impact concerning local traffic near the tract, proposed right -of -way dedication, plans for access to and from the tract, location, width and right -of -way for internal streets and location, arrangement and access provision for parking areas. • All existing and proposed easements, reservations, required setbacks, rights -of -way, buffering and signage. CAW \� V • The one hundred (100) year floodplain line, if applicable. • Location and sizing of trees required to be protected under Section 62 of the Zoning Ordinance. • The approximate location of US Army Corps of Engineers Clean Water Act Section 404 and Rivers and Harbors Act Section 10 Wetlands, and wetlands under jurisdiction of the NC Department of Environmental Quality. • Any additional conditions and requirements, which represent greater restrictions on development and use of the tract than the corresponding General Use District regulations or other limitations on land which may be regulated by Federal or State law or Local Ordinance. • Any other information that will facilitate review of the proposed change (Ref. Article VII, as applicable). 5 1 hard copy of ALL documents AND 8 hard copies of the site plan. Additional hard CAW g5 copies may be required b staff depending on the size of the document site Ian. 6 1 PDF digital copy of ALL documents AND plans. CAW -35 Page 7 of 8 Board of Commissioners - Dec9I1JsZ-00-§rmit Application — Updated 7/2017 ITEM: 8 - 7 - 5 ACKNOWLEDGEMENT AND SIGNATURES By my signature below, I understand and accept ail of the conditions, limitations and obligations of the Special Use Permit for which I am applyi :g. I understand that the existing official zoning map is presumed to be correct. I understand that I have the burden of proving that the proposal meets she four required conclusions. I certify that this application is complete and that all information presented in this application is accurate to the best of my knowledge, information, and belief. Authority for Appoi "invent of sAgekvt Pci -m If applicable, I also appoint the applicant /agent as listed on this application to represent me and make decisions on my behalf regarding this application during the review process. The applicant /agent is hereby authorized on my behalf to: 1. Submit an application including all required supplemental information and materials; 2. Appear at public hearings to give representation and commitments; and 3. Act on my behalf without limitations with regard to any and all things directly or indirectly connected with or arising ou: of this application. Signature of Property x3wner(s U111 id cN ��' "I' / ,al- nulure OF' Appiicant /Agerif P"rirtf Name($) CINDEE WOLF / DESIGN SOLUTIONS NOTE: Form must be signed by the owner(s) of record. If there are multiple property owners a signature is required for each owner of record. hmir afforne9 must be or®sen1 for the application at the public hearings,_ *The aal weuwe� i�® Nw � - ie.e a�aWSx m'se x: e:a �r If an applicant requests delay of consideration from the Planning Board or Board of County Commissioners before notice has been sera to the newspaper (approximately 2 -3 weeks before the hearing), the item will be calendared for the next meeting and no fee will. be required. If delay is requested after notice has been sent to the newspaper, the Board will act on the request at the scheduled meeting and are under no obligation to grant the continuance. If the continuance is granted, a fee in accordance with the adopted fee schedule as published on the New Hanover County Planning website will be required. For Staff Only Coinpleftness Determination j Determination Performed Ai*sscation Received: 4e ,Li>eC (date): j on 'ue�te : Planning Board Meeting: lO C4 Zvi !p // 'Lot I Page 8 of 8 Special Use Permit Application — Updated 7/2017 Board of Commissioners - December 3, 2018 ITEM: 8 - 7 - 6 W tf 0 CL VJ Ln le CO E d00 N z 3 'E CL ra u C3 LO 4 O a.+ 0 07 / 0 U) Q Q. �1 E 1E =3 Qt u i17 � _ 1 7 c- 2 w E E f ' I ` 3: Board of Commissioners - December 3, 2018 ITEM: 8 - 7 - 7 0 L C) V i� C N LL d c+ a 0 cc w 0 T L Q C � 0� T �3: i7. �- > r C C Q) a) O Cu N C F .0 co VS 7:3 N Q U O 0 — W CL CQ 5, cu a' r _ L CQ CL (n O N CU ca j o CL �s �� V) ® CA a G � (} L- C_ O Z C r'0 aster_ 4) C y7 w u} O L A � S7J R7 O O U v= cc 11) cu to w C cu -- 0 > 7�3 _may_ o cs a ca 3 > � Lo -- Am' E D p E L T © c Q U, ,n CO V ) CJ } > to qy 0 (U s.r�..L3 t: E o c�a 0 ca E E o Cu a) cu L O a) 4 EL O] U a cc f V- 7+ � FS M Cu � �Y > tTl cc Q o Q CL T v- to Cu w, U td o x o U � L V � V Board of Commissioners - December 3, 2018 ITEM: 8 - 7 - 8 Cu cif O Q1 E C Cu_ U CO O O L CL N �J CM E C @ f6 'C3 U1 _C CO CL L to CL �° C C .C: V? 0 M m E :3 CL l4 L C Cu O U Cu w W Ch RTS > O :3 M a) `y a) n p 0. C O >_ C > Qy O cii O O co t- Q co N C © L d ll :3 U C: S2 69 CJ Q to M G) 47 H ctf Co m W RS ti to =' CCu to Uj c Q ` 47 J T w T M L) 'Q 0 .© a) �> (n �_ V> '� 4> QS � � Cu N O V Q r r CO �' [ 7 ai CO Cz U C co a '� E o G� r to r- to L C >` 3 0 -0 4' ` L _ _ Q Y > L- a yW' 73 O C'4 Of U L �' — {lS ca CL i1J G�.1 .� t5 7i ? C �C1 ♦�� 7. E 0)Q Q �—C M W Q .3 .0 E .� 3 L Q @ ` C M `+= U ,CC N AS c'�J - Q3 t4 C cC QJ F L - �, � U tia �r/�� V! Vi to C t17 (} — O .Ld v E 69 _ Q p C t_.. Q 3. C s4 Q � - U � __ c6 Cu {j) — 1 L to •C 6 C T (n d —_ ca 4> r 3 cD •� C O C � ea o � cu to .0 cv E ,� D y fl- � E as Y L) Ts O �' R (1C3 CO �� D s as °3 `+ Q Q 0.0 Cz Q7 v w 3a L d t- r T jif !0 +ii �� 1.4 0 O W m 3� L Mi m L � �. acv o; c •` i3 C O O O m O v`nf rC t3 D m L:? c �� D Y D L Q .� L c6 _ 0 �y Q t L Cr M 60 ti) a 7 U7 U m 0 t cc II u3 L 0 N 3:- to Z U Board of Commissioners - December 3, 2018 ITEM: 8 - 7 - 8 Project Name: Proposed Zoning REPORT OF COMMUNITY MEETING REQUIRED BY NEW HANOVER COUNTY ZONING ORIDINANCE FOR CONDITIONAL DISTRICT REZONINGS Off the Wall — Indoor / Outdoor Recreation Center R -15 / Special Use Permit The undersigned hereby certifies that written notice of a community meeting on the above zoning application was given to the adjacent property owners set forth on the attached list by first class mail, and provided to the Planning Department for notice of the Sunshine List on September 20, 2018 . A copy of the written notice is also attached. The meeting was held at the following time and place: Tuesday, October 2, 2018; 6:30 p.m.; at the existing Off the Wall facility, 203 Antilles Court. The persons in attendance at the meeting were: Reference attached sign -in List The following issues were discussed at the meeting: A brief explanation of the plan and particulars about a Special Use Permit was given, along with the owner's description of her business. The majority of the conversation then was about traffic issues along Gordon Road and more specifically how the two new high- density residential projects would be further affecting vehicular circulation and turning movements. As a result of the meeting, the following changes were made to the petition: No changes were made to the concept layout, but the plan was better detailed and labeled. Privacy fencing was added to the buffervard to adjacent residential use. Safety fencing will be installed around the outdoor fields and play area for security of the children. Date: October 3, 2018 Applicant: Design Solutions By: Cindee Wolf Mara ot Commissioners - Uecember 3, ITEM: 8 - 7 - 9 Community Information Meeting Off the Wall Rec Center Tuesday, October 2, 2018 Name Address��p (Opptiona �y� 1Email /l) 6 x`73 IS ei X30 , 4,0 14 4f 111.�n / i,�vU1ifLJ/�'!!).0 mar /•mac uetrl'®4l71•cd•n L /A" -'�rte � 1: -�k1/✓', %'c /` XA, � / � r 4 e .;r. 4 2 A .ter Cindee Wolf Project Planner cwolf @lobodemar.biz Janine Blaisdell Owner/ Off the Wall ianine.otw@email.com Board of Commissioners - December 3, 2018 ITEM: 8 - 7 - 10 II ❑ El b � �Y w f r W I ui � I Lk ❑ ❑ i ❑ ❑ ❑ Y OWNER ADDRESS CITY / STATE / ZIP SITUS ADDRESS ALLEN CHARLES WILSON 120 HARGROVE DR WILMINGTON, NC 28405 117 BLOUNT DR WILMINGTON BANISTER WILLIAM KSANDRA DELAINE 1014 KINGS GRANT RD WILMINGTON, NC 28405 121 BLOUNT DR WILMINGTON BRIGGS DESHON JOHANNA THATCH 133 BLOUNT DR WILMINGTON, NC 28411 133 BLOUNT DR WILMINGTON BRUNSON RONALD A TIFFANY C ETAL 205 BLOUNT DR WILMINGTON, NC 28411 205 BLOUNT DR WILMINGTON CLAY CHARLES ESSIE R L TRUST 4618 GORDON RD WILMINGTON, NC 28411 4615 GORDON RD WILMINGTON CLINTON ROBERT LOTTIE E 127 BLOUNT DR WILMINGTON, NC 28405 127 BLOUNT DR WILMINGTON EVANS ROBERTJR ETAL 1054 LEXINGTON AVE LELAND, NC 28451 4621 GORDON RD WILMINGTON GARCIA SANTIAGO V 565 MILITARY CUTOFF RD #27 WILMINGTON, NC 28405 4653 GORDON RD WILMINGTON GARRISON WADE DOROTHY F 116 BLOUNT DR WILMINGTON, NC 28411 116 BLOUNT DR WILMINGTON GORDON ROAD INVESTMENTS LLC PO BOX 10189 WILMINGTON, NC 28404 4645 GORDON RD WILMINGTON HANKINS ROBERT EDWARD HEIRS 102 BLOUNT DR WILMINGTON, NC 28405 102 BLOUNT DR WILMINGTON HANSLEY ELIGH HRS 106 BLOUNT DR WILMINGTON, NC 28405 106 BLOUNT DR WILMINGTON HICKS LEROY V SYLVIA J 4106 BECKFORD DR GREENSBORO, NC 27407 104 BLOUNT DR WILMINGTON HOWIE SAMUEL JOSEPH III 4701 SHAW DR WILMINGTON, NC 28405 4701 SHAW DR WILMINGTON HUGIE JANICE 128 BLOUNT DR WILMINGTON, NC 28405 128 BLOUNT DR WILMINGTON LIVINGSTON JANIS S 137 BLOUNT DR WILMINGTON, NC 28411 137 BLOUNT DR WILMINGTON MASSEY JACQUELINE 141 BLOUNT DR WILMINGTON, NC 28405 141 BLOUNT DR WILMINGTON MCGLENN WILLIAM A HENRIETTA W 4647 GORDON RD WILMINGTON, NC 28405 4647 GORDON RD WILMINGTON MCQUEEN PEARL N 209 BLOUNT DR WILMINGTON, NC 28411 209 BLOUNT DR WILMINGTON MESSICK WARRELL L SR LTONYA M 5935 ROWSGATE LN WILMINGTON, NC 28411 132 BLOUNT DR WILMINGTON NC DEPT OF TRANSPORTATION 3113 KERR AVE N WILMINGTON, NC 28405 HARRIS RD WILMINGTON NESBITT TOMMY L PHYLLIS E 201 BLOUNT DR WILMINGTON, NC 28405 201 BLOUNT DR WILMINGTON NEWSOME CARTER W 140 BLOUNT DR WILMINGTON, NC 28405 140 BLOUNT DR WILMINGTON NEWTON WILLIE R II 131 BLOUNT DR WILMINGTON, NC 28411 131 BLOUNT DR WILMINGTON SALEH KHALID 3811 COTTONWOOD DR DURHAM, NC 27705 4601 GORDON RD WILMINGTON SATTERWHITE JOECEFUS JR AZALEE 1360 HIGHWAY 57 N LITTLE RIVER, SC 29566 136 BLOUNT DR WILMINGTON TRASK DANIEL W JULIA 1202 EASTWOOD RD WILMINGTON, NC 28403 113 BLOUNT DR WILMINGTON TRASK DANIEL W JULIA C 1202 EASTWOOD RD WILMINGTON, NC 28403 120 BLOUNT DR WILMINGTON WICKER JAMES A 8600 BALD EAGLE LN WILMINGTON, NC 28411 4607 GORDON RD WILMINGTON WOOTEN CARRIE HRS ETAL 4295 RIVER RD WINNABOW, NC 28479 4611 GORDON RD WILMINGTON Board of Commissioners - December 3, 2018 ITEM: 8 -7-12 Design .SOlUtiOn5 Transmittal September 20, 2018 To: Adjacent Property Owners From: Cindee Wolf Re: Off the Wall Recreation Center The owner of a property within 500 feet of yours is interested in developing an indoor / outdoor recreation facility at 4615 Gordon Road — behind the new Shell convenience store. This proposal would require approval by New Hanover County. The approval process allows particular uses to be established only in accordance with specific standards and conditions pertaining to each individual development project. Essentially, this means that only that use, structures and layout of an approved proposal can be developed. An exhibit of the preliminary plan layout and surrounding area is attached. Prior to submittal, it's often advantageous for the developer to hold a meeting for all property owners around the tract boundary, and any and all other interested parties. This provides neighbors with an opportunity for explanation of the proposal and for questions to be answered concerning project improvements, benefits and impacts. A meeting will be held on Tuesday, October 2nd, 6:30 p.m., at the current location of Off the Wall, 203 Antilles Court (Dutch Square). If you cannot attend, you are also welcome to contact me at telephone # 620 -2374, or email cwolf @lobodemar.biz with comments and /or questions. We appreciate your interest in the project and look forward to being a good neighbor and an asset to the community. P.O. BOX 7221, Wilmington, NC 28406 * Telephone: 910 -620 -2.374 * Email: cwolf @lobodevnar.biz Board of Commissioners - December 3, 2018 ITEM: 8 -7-13 PROPOSED SITE PLAN Board of Commissioners - December 3, 2018 ITEM: 8 - 8 - 1 Board of Commissioners - December 3, 2018 ITEM: 8 - 8 - 2 Vicinity Map (NO 5ca1e) Utility Notes: —t rig water and sari tary sewer services are encly ava table te the site from Cape FPar Pri, c Ut ty Au,,- ty it h, ma ns- 2. All Irtility services, such as electric power, CATV, .gas R telephone snail be installed underground. 3 All water 6 sewer utflhttl to be ,stalled per CFPUA Techn cal 5pec f cat ors 4 Standards. 4 Pr sect shall comply wth CFPUA Cross Connectors Co— requrements. Stormwater Management Notes: I - 5tormwater management w II meet NEC, i State requ remen[s Tree Preservation Notes: I I. Tree Preservation I Removal Fermit lsrequireC prior to clear rig t land d sturbance ) I 2 Pr or to any clear rig grad rig or wnstruct on act vRy. tree protect on lent rig w II be ,stalled around protected bees or groves of trees and no constructors workers. tools mates or vch ties are per, tted wtM1 n tM1e tree protect on fenc rig. s 3- Protective fencing is to be maintained throughout the duration I 1 of the prge,, Land Bearing and constructor eorhaetors shall receve adequate instruction on lies prMection / requ rements and methods. i 4 Labe protect ie lent rig with s,, to be placed every 50 ar feet, or at least two (2) per area n both English A neR Span sF Tree Protectors Area Do Not Enter" I � E UI c W I O V sal Gordon Road Investments, LLC D.B. 5565 -2451 Zoning: R -IS Use. Proposed Arts. r 0a l bhc Utility N23� 9 - I - -- - - _ - - - - _ -- �... "`fix / •� / r -�- - ff d Area- / / I Itl I 1 II r d I I 1 r I I r IKhalid i 5aleh D.B. 5944 -2174 1 i I on rig B I (CID) land Use. jConven ence Store I ( 1 I I I ( I I 1 1� James A Wicker D.E 5042 -425 Zoning B -1 (CUD) Land Use Boat Storage ��J I C �J� i C 11 I \J I Gordo n �Oad I n / Outdoor / zo I Fields / ! / 1 26,400 s.f. m I � ' / / th) Indoor / Outdoor Recreation Center OUtGIPOf y � 1 Fla / II I Ma.. B,dg. Area Hgt = 25' m / xg m v v v n Gordon Road _ I Investments, LLC \ ) L D.B. 5565 -2451 Zomng: R -15 1 n I Land Use: Proposed Arts. N>q `264]„ 69 rated me I 1 1 I I (Public_' Site Inventory Notes: - 1 5.1 Types: Be (1, -le fine sand); Le (Leon sandl 5e (5egate fine sand) 2. TM1is property is not impacted by any AEC. 3. Conservation Overlay boundaries nave been buffered. -- _ 4, This site is not impacted by any recognized - -- mstooc or arcneologiol sigmficanee. 5. No cemetenee were evidenced o, the she. - 6. There are possibly )urisdietional wetlands whhin the pro)ect boundaries, but not within any area of proposed development. Prior to construction permtting, an environmental consultant will delineate and secure approval by the Corps of Engineers. No fill permitting is proposed. 'Z. There tat o edence of dg ab species or issues o, the she. it rri' �'r r Cp$ArR�p (••� fl. This property i5 wi rim a 5 flood Hazard area ��2�/ "''S'} as evidenced on N fl— .G. Flood Panel 3203149 az an AE zone witF a base flood elevation of 16.5. 9. The site drainage Nows into the 5mh1 Greek watershed. lam'•. 7Y A p `�`� ITEM: 8 - 9 - 1 Robert Evans, Jr, etal D.B. 5958 -1628 Zoning: R -15 Land Use: R ede,tul 8 (6 y to I 1 Gordon Road Investments, LLC 55G5 -2451 Zoning: R- 15 - land Use: Proposed Arts. r I Development Data: Proposed rand use: Indoor <outdoor Recreaton Establisnmem Total 51d, Area: 26,400 ef.t r I Bldg. ngt.: One -story 125' Parking I Mir„ read, ®1 sp / 400 s.f. = GG " 90 spaces proJd. ' Impervious 5urfaces- Rooftops Pavement- 32,300 Walks- 2,500 sf.� Taal - 61.200 s.f.*- (27.4%) I ( Development Notes: I. All development snail be in accordance whM1 / the New Hanover County Zoning Ordinance. 2. PrgecC shah comply with all Federal, State < New Nanover County regulations. / / General Notes N 1. New Hanover C—, Parcel No.: 314914.24.9295 / 2. Total Pro/ect A-: 5, 19 ac.� \ - `► 3. Zanmg District: R -15 W E 4. Comprehensive Plan Classification. General Residenbal 5 Graphic Scale 40 0 20 4a NEW HANOVER COUNTY BOARD OF COM IISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: December 3, 2018 ADDITIONAL ITEMS DEPARTMFNR County Manager PRESEVMt(S): Arlene Diaz - Carrero, Public Affairs Specialist, Office of Disaster Assistance - FOCE, U.S. Small Business Administration CONTACT(S): Chris Coudriet, County Manager SUBJECT: Small Business Administration (SBA) Disaster Assistance Update BRIEF SUMMARY: The SBA has extended the deadline to file for physical damages to December 13, 2018. Ms.Diaz- Carrero requested time on the agenda to provide a brief update on the loan program in order to reach disaster survivors in our community affected by Hurricane Florence. STRATE tC PLAN AUCNMIHNI: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMIVMNDED MOTION AND REQUESTED ACTIONS: ATTACIAHNIS: SBA Fact Sheet - Extension of Deadline SBA Fact Sheet - Locations Why It's Important to Return the SBA Loan Application COUNTY MANAGI+li'S COMMENTS AND RECOMMENDATIONS: (only Manager) Hear update early on the regular agenda at the Chairman's discretion. COMMTSSION'ERS' ACTIONS: Heard presentation. Board of Commissioners - December 3, 2018 ITEM: 9 SBA U.S. Smatt Business Administration U.S. SMALL BUSINESS ADMINISTRATION FACT SHEET - DISASTER LOANS NORTH CAROLINA Declaration 15696 & 15697 (Disaster: NC- 00099) Incident: HURRICANE FLORENCE occurring: September 7 - 29, 2018 Date: 10/31/2018 in the North Carolina counties of: Anson, Beaufort, Bladen, Brunswick, Carteret, Chatham, Columbus, Craven, Cumberland, Duplin, Durham, Greene, Guilford, Harnett, Hoke, Hyde, Johnston, Jones, Lee, Lenoir, Moore, New Hanover, Onslow, Orange, Pamlico, Pender, Pitt, Richmond, Robeson, Sampson, Scotland, Union, Wayne and Wilson; for economic injury only in the contiguous North Carolina counties of: Alamance, Cabarrus, Caswell, Dare, Davidson, Edgecombe, Forsyth, Franklin, Granville, Martin, Mecklenburg, Montgomery, Nash, Person, Randolph, Rockingham, Stanly, Stokes, Tyrrell, Wake and Washington; and for economic injury only in the contiguous South Carolina counties of- Chesterfield, Dillon, Horry, Lancaster and Marlboro Application Filing Deadlines: Physical Damage: December 13, 2018 Economic Injury: June 14, 2019 If you are located in a declared disaster area, you may be eligible for financial assistance from the U. S. Small Business Administration (SBA). What Types of Disaster Loans are Available? Business Physical Disaster Loans — Loans to businesses to repair or replace disaster - damaged property owned by the business, including real estate, inventories, supplies, machinery and equipment. Businesses of any size are eligible. Private, non - profit organizations such as charities, churches, private universities, etc., are also eligible. Economic Injury Disaster Loans (EIDL) — Working capital loans to help small businesses, small agricultural cooperatives, small businesses engaged in aquaculture, and most private, non - profit organizations of all sizes meet their ordinary and necessary financial obligations that cannot be met as a direct result of the disaster. These loans are intended to assist through the disaster recovery period. Home Disaster Loans — Loans to homeowners or renters to repair or replace disaster - damaged real estate and personal property, including automobiles. What are the Credit Requirements? • Credit History — Applicants must have a credit history acceptable to SBA. • Repayment — Applicants must show the ability to repay all loans. • Collateral — Collateral is required for physical loss loans over $25,000 and all EIDL loans over $25,000. SBA takes real estate as collateral when it is available. SBA will not decline a loan for lack of collateral, but requires you to pledge what is available. What are the Interest Rates? By law, the interest rates depend on whether each applicant has Credit Available Elsewhere. An applicant does not have Credit Available Elsewhere when SBA determines the applicant does not have sufficient funds or other resources, or the ability to borrow from non - government sources, to provide for its own disaster recovery. An applicant, which SBA determines to have the ability to provide for his or her own recovery is deemed to have Credit Available Elsewhere. Interest rates are fixed for the term of the loan. The interest rates applicable for this disaster are: Loan Types No Credit Available Elsewhere Credit Available Elsewhere Home Loans 2.000% 4.000% Business Loans 3.675% 7.350% Non - Profit Organizations 2.500% 2.500% Economic Injury Loans Loan Types No Credit Available Elsewhere Credit Available Elsewhere Businesses & Small Agricultural Cooperative" 3.675% N/A Non - Profit Organizations 2.500% N/A Board of Commissioners - December 3, 2018 ITEM: 9 - 1 - 1 Date: 10/25/2018 What are Loan Terms? The law authorizes loan terms up to a maximum of 30 years. However, the law restricts businesses with credit available elsewhere to a maximum 7 -year term. SBA sets the installment payment amount and corresponding maturity based upon each borrower's ability to repay. What are the Loan Amount Limits? • Business Loans — The law limits business loans to $2,000,000 for the repair or replacement of real estate, inventories, machinery, equipment and all other physical losses. Subject to this maximum, loan amounts cannot exceed the verified uninsured disaster loss. • Economic Injury Disaster Loans (EIDL) — The law limits EIDLs to $2,000,000 for alleviating economic injury caused by the disaster. The actual amount of each loan is limited to the economic injury determined by SBA, less business interruption insurance and other recoveries up to the administrative lending limit. EIDL assistance is available only to entities and their owners who cannot provide for their own recovery from non - government sources, as determined by the U.S. Small Business Administration. • Business Loan Ceiling — The $2,000,000 statutory limit for business loans applies to the combination of physical, economic injury, mitigation and refinancing, and applies to all disaster loans to a business and its affiliates for each disaster. If a business is a major source of employment, SBA has the authority to waive the $2,000,000 statutory limit. • Home Loans — SBA regulations limit home loans to $200,000 for the repair or replacement of real estate and $40,000 to repair or replace personal property. Subject to these maximums, loan amounts cannot exceed the verified uninsured disaster loss. What Restrictions are there on Loan Eligibility? • Uninsured Losses — Only uninsured or otherwise uncompensated disaster losses are eligible. Any insurance proceeds which are required to be applied against outstanding mortgages are not available to fund disaster repairs and do not reduce loan eligibility. However, any insurance proceeds voluntarily applied to any outstanding mortgages do reduce loan eligibility. • Ineligible Property — Secondary homes, personal pleasure boats, airplanes, recreational vehicles and similar property are not eligible, unless used for business purposes. Property such as antiques and collections are eligible only to the extent of their functional value. Amounts for landscaping, swimming pools, etc., are limited. • Noncompliance — Applicants who have not complied with the terms of previous SBA loans may not be eligible. This includes borrowers who did not maintain flood and /or hazard insurance on previous SBA loans. Note: Loan applicants should check with agencies / organizations administering any grant or other assistance program under this declaration to determine how an approval of SBA disaster loan might affect their eligibility. Is There Help with Funding Mitigation Improvements? If your loan application is approved, you may be eligible for additional funds to cover the cost of improvements that will protect your property against future damage. Examples of improvements include retaining walls, seawalls, sump pumps, etc. Mitigation loan money would be in addition to the amount of the approved loan, but may not exceed 20 percent of total amount of physical damage to real property, including leasehold improvements, and personal property as verified by SBA to a maximum of $200,000 for home loans. It is not necessary for the description of improvements and cost estimates to be submitted with the application. SBA approval of the mitigating measures will be required before any loan increase. Is There Help Available for Refinancing? • SBA can refinance all or part of prior mortgages that are evidenced by a recorded lien, when the applicant (1) does not have credit available elsewhere, (2) has suffered substantial uncompensated disaster damage (40 percent or more of the value of the property or 50% or more of the value of the structure), and (3) intends to repair the damage. • Businesses — Business owners may be eligible for the refinancing of existing mortgages or liens on real estate, machinery and equipment, up to the amount of the loan for the repair or replacement of real estate, machinery, and equipment. • Homes — Homeowners may be eligible for the refinancing of existing liens or mortgages on homes, up to the amount of the loan for real estate repair or replacement. What if I Decide to Relocate? You may use your SBA disaster loan to relocate. The amount of the relocation loan depends on whether you relocate voluntarily or involuntarily. If you are interested in relocation, an SBA representative can provide you with more details on your specific situation. Are There Insurance Requirements for Loans? To protect each borrower and the Agency, SBA may require you to obtain and maintain appropriate insurance. By law, borrowers whose damaged or collateral property is located in a special flood hazard area must purchase and maintain flood insurance. SBA requires that flood insurance coverage be the lesser of 1) the total of the disaster loan, 2) the insurable value of the property, or 3) the maximum insurance available. Applicants may apply online, receive additional disaster assistance information and download applications at https : / /disasterloan.sba.gov /ela. Applicants may also call SBA's Customer Service Center at (800) 659 -2955 or email disastercustomerservice (o)sba.gov for more information on SBA disaster assistance. Individuals who are deaf or hard -of- hearing may call (800) 877 -8339. Completed applications should be mailed to U.S. Small Business Administration, Processing and Disbursement Center, 14925 Kingsport Road, Fort Worth, TX 76155. Board of Commissioners - December 3, 2018 ITEM: 9 - 1 - 2 I 1 r1 SBAU.S. Small Business Administration L..j November 13, 2018 (Presidential - Hurricane Florence - September 7 - September 29, 2oi8) North Carolina #15696 and 15697 (NC- 00099) Deadlines: December 13, 2o18 (Physical) June 14, 2oi9 (EI) Primary Counties: Anson, Beaufort, Bladen, Brunswick, Carteret, Chatham, Columbus, Craven, Cumberland, Duplin, Durham, Greene, Guilford, Harnett, Hoke, Hyde, Johnston, Jones, Lee, Lenoir, Moore, New Hanover, Onslow, Orange, Pamlico, Pender, Pitt, Richmond, Robeson, Sampson, Scotland, Union, Wayne and Wilson; and for Economic Injury Only Contiguous NC counties #15697: Alamance, Cabarrus, Caswell, Dare, Davidson, Edgecombe, Franklin, Forsyth, Granville Martin, Mecklenburg, Montgomery, Nash, Person, Randolph, Rockingham, Stokes, Stanly, Tyrrell, Wake and Washington; Contiguous SC county #15697: Chesterfield, Dillon, Horry, Lancaster and Marlboro FEMA Teleregistration: 1 -800- 621 -FEMA (3362) SBA Customer Service Center: 1 -800- 659 -2955 Mailing Address: SBA - Disaster Assistance Processing and Disbursement Center 14925 Kingsport Road Fort Worth, TX 76155 Hours: 8 a.m. - 8 p.m. ET, Monday - Friday 9 a.m. - 5 p.m. ET, Saturday FEMA /SBA Joint Field Office (JFO) (not open to the public) FEMA SBA Disaster Recovery Centers (DRC) Hours: 9 a.m. - 6 .m., Monday - Saturday Bladen County Brunswick County Carteret County Powell - Melvin Agricultural Service Center Virginia Williams Event Center Board of Elections ISO Smith Circle Odell Williams Auditorium 1702 Live Oak Street Elizabethtown, NC 28337 1 o College Road NE Beaufort, NC 28516 Bolivia, NC 28422 Columbus County Craven County Craven County Columbus County Community Farmers Market Old Rite -Aid Building Rue 21 Clothing Store 112 Government Complex Road 710 De raffenreid Avenue m7 Hwy 7o West Suite 10 Whiteville, NC 28472 New Bern, NC 2856o Havelock, NC 28532 Cumberland County Du lin County Jones County Department of Social Services Building Wallace Presbyterian Church County Civic Center 122 Ramsey Street tor, West Main Street 7o4 Hi hwa 8 South Fayetteville, NC 28301 Wallace, NC 28466 Trenton, NC 28585 Center permanently closes Wed, Nov 21 New Hanover County Onslow County Pamlico County Old Independence Mall Piney Green Shopping Center Grantsboro Town Hall 3soo Oleander Drive 17.q Freedom Way #18A 1o628 NCH E Wilmington, NC 28403 Midway Park, NC 28544 Grantsboro, NC 28529 -more- Board of Commissioners - December 3, 2018 FEND SBA Disaster Recovery Centers (DRQ Hours: 9 a.m. - 6 .m., Monday — Saturday Bladen County Pender County Robeson County Sampson County Pender County Agricultural Auditorium Soaring Eagle Community Center Sampson County Complex 8oi S. Walker Street 442 Norment Road 4o6 County Complex Road, Building C Burgaw, NC 28425 Lumberton, NC 2836o Clinton, NC 28328 Hours: 9 a.m. - 5 .m., Monday - Thursday Center re -opens Wed, Nov 14 at 2 P.M. Open Thu - Sat only 9 a.m. — 6 .m., Friday Scotland County Wayne County Craven County Scotland Place Civic Senior Center TC -Coley Building Centenary United Methodist Church 1210 Turnpike Road 516 S. Leslie Street 30o New Street Laurinburg, NC 28352 Goldsboro, NC 27530 New Bern, NC 2856o Open Mon - Wed only Open Mon - Wed only Hours: 8 a.m. - 5 .m., Monday — Saturday Hours: 9 a.m. — 6 .m., Monday - Saturday Center permanently closes Wed, Nov 14 Disaster Loan Outreach Center (DLOQ Hours: 8 a.m. — 5 .m., Tuesday - Saturday 9 a.m. — 3 .m., Saturday Beaufort County Beaufort County Office of Emergency Services Conference Room 142o Highland Drive Washington, NC 27889 Opens Tuesday, November 13 at 9 a.m. SBA Business Recovery Centers (BRQ Bladen County Carteret County Columbus County Powell- Melvin Agricultural Service Center Sound Bank Columbus County Community Farmers Market 45o Smith Circle 5o3g Executive Drive 1.'12 Government Com lex Road Elizabethtown, NC 28337 Morehead City, NC 28557 Whiteville, NC 28472 Hours: 9 a.m. — 6 .m., Monday - Saturday Hours: 9 a.m. - 5 .m., Monday - Thursday Hours: 9 a.m. — 6 .m., Monday - Saturday 9 a.m. — 6 .m., Friday Craven County Cumberland County Johnston County Centenary United Methodist Church Department of Social Services Building Riverwalk Office Suites, Unit 2C 30o New Street 122s Ramsey Street lol East Market Street New Bern, NC 2856o Fayetteville, NC 28301 Smithfield, NC 27577 Hours: 8 a.m. - 5 .m., Monday — Saturday Hours: 9 a.m. — 6 .m., Monday - Saturday Hours: 8 a.m. — 5 .m., Monday - Saturday New Hanover County Onslow County Pitt County Wilmington Chamber of Commerce Onslow Government Center SBTDC Regional Service Center 1 Estelle Lee Place 234 NW Corridor Boulevard, Room 102 East Carolina University Wilmington, NC 28401 Jacksonville, NC 28540 goo East First Street Willis Building Hours: 8 a.m. - 5 .m., Monday - Saturday Hours: 8 a.m. — 5 .m., Monday - Friday Greenville, NC 27858 Hours: 8 a.m. - 5 .m., Monday — Saturday Robeson County Robeson Community College 16o Fayetteville Road Workforce Development Center, Building 18 Lumberton, NC 28358 Hours: 8 a.m. - 5 .m., Monday - Saturday r1 SBA Board of Commissioners - December 3, 2018 ITEM: 9 - 2 - 2 H2O Z VK• NORTH CAROLINA Nov. 2, 2018 DR- 4393 -NC NR 051 Media Contact: (256) 454 -3863 Fact Sheet FEMA {'t�fp4gY�' Why It's Important to Return the SBA Loan Application RALEIGH, N.C. — Survivors of Hurricane Florence who apply for disaster assistance from FEMA may be contacted by the U.S. Small Business Administration with information on how to apply for a disaster loan. SBA offers low- interest disaster loans to businesses of all sizes, private nonprofit organizations, homeowners and renters. Next to insurance, SBA low- interest disaster loans are the primary source of funds for real estate property repairs and replacing contents destroyed during Hurricane Florence. Homeowners may borrow up to $200,000 from SBA to repair or replace their primary residence. Homeowners and renters may borrow up to $40,000 to repair or replace personal property. Businesses may borrow up to $2 million for any combination of property damage or economic injury. There's no obligation to accept a disaster loan, but survivors may miss out on the largest source of federal disaster recovery funds if they don't submit an application. These disaster loans cover losses not fully compensated by insurance or other resources. Survivors should not wait for an insurance settlement before submitting an SBA loan application. They may discover they were underinsured for the labor and materials required to repair or replace their home. An SBA low- interest disaster loan can cover the gap. If survivors have not settled with their insurance agency, SBA can make them a loan for the full amount of their losses. They can then use their insurance proceeds to reduce or pay off the SBA loan. By law, both FEMA and SBA cannot duplicate benefits of other agencies or organizations. Board of Commissioners - December 3, 2018 ITEM: 9 - 3 - 1 If applicants don't qualify for a loan, SBA will refer them back to FEMA and they could be considered for other FEMA grants under Other Needs Assistance. Examples of Other Needs Assistance that do not depend on completing the SBA application include: • Disaster - related medical and dental expenses. • Disaster - related funeral and burial expenses. • Increased cost of child -care expenses. • Miscellaneous items, such as smoke detectors and weather radios. • Other serious disaster - related needs not covered by insurance or other sources. Some types of ONA that do require an SBA loan application include: • Personal property replacement. • Moving and storage fees. • Financial help with disaster - caused vehicle repair or replacement expenses. In planning their recovery, survivors should give themselves the widest possible set of options. Submitting the application makes it possible to be considered for additional grants, and if they qualify for a loan they will have that resource available if they choose to use it. Information about low- interest SBA disaster loans, application forms, and where to get help with an application are available online at SBA.gov /disaster. Survivors may also call 800 -659- 2955 or 800 - 877 -8339 (TTY) or email DisasterCustomerService @sba.gov. Applicants may Apply Online for Disaster Loan Assistance, or at any disaster recovery center. The centers serve as one -stop shops for survivors who need one -on -one help. Survivors can visit any center for assistance. To find center locations and current hours, download the FEMA mobile app in English, the FEMA mobile app in Spanish, the ReadNC p, or visit FEMA.gov/DRC. SBA has staff at all centers to provide one -on -one assistance to homeowners, renters and businesses of all sizes. You can watch an online video in American Sign Language that explains the Reasons to Apply for an SBA Loan. For more information on North Carolina's recovery from Hurricane Florence, visit ncdps.gov /Florence and FEMA.gov /Disaster /4393. 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