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HomeMy WebLinkAboutAgenda 2019 02-18NEW HANOVER COUNTY BOARD OF COMMISSIONERS AGENDA Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301, Wilmington, NC 28401 Jonathan Barfield, Jr., Chairman I Julia Olson- Boseman, Vice- Chairwoman Patricia Kusek, Commissioner I Woody White, Commissioner I Rob Zapple, Commissioner Chris Coudriet, County Manager Wanda Copley, County Attorney I Kym Crowell, Clerk to the Board FEBRUARY 18, 2019 9:00 AM PLEASE NOTE: The meeting will take place in the government center training rooms, 230 Government Center Drive, Suite 135 MEETING CALLED TO ORDER (Chairman Jonathan Barfield, Jr.) I NVOCATI ON (Reverend Thomas Nixon, St. Stephen A.M.E. Church) PLEDGE OF ALLEGIANCE (Commissioner Rob Zapple) APPROVAL OF CONSENT AGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Approval of Minutes 2. Adoption of American Legion Centennial Day Proclamation 3. Approval to Amend the Schedule of the Board of Commissioners Meetings in July and August 2019 4. Approval to Submit a 2020 Grant Application to the N.C. Governor's Highway Safety Program for Funding in the Amount of $20,000 for "Booze It and Lose It" and "Click it or Ticket" 5. Ratification of Bid Award for the Purchase and Delivery of Sand 6. Approval for Library to Apply for a Library Services and Technology Act (LSTA) EZ Grant 7. Adoption of Budget Amendments ESTI MATED MINUTES REGULAR AGENDA ITEMS OF BUSINESS 10 8. Presentation of Service Awards and Introduction of New Employees 10 9. Airlie Gardens Foundation, Inc. Board of Directors Annual Update 10 10. Parks Conservancy of New Hanover County, Inc. Board of Directors Annual Update 10 11. New Hanover County Parks and Recreation Advisory Board Annual Update 30 12. Trillium Health Resources Annual Report 20 13. Consideration of Modification to Cape Fear Habitatfor Humanity's Road Plan for Workforce Housing on Daniel Boone Trail Board of Commissioners - February 18, 2019 10 14. Presentation of the Audit Report for the Fiscal Year Ended 6/30/2018 10 15. Fiscal Year 2019 Second Quarter Financial Results 10 16. Consideration of Approval of I nterlocal Agreement with Lower Cape Fear Water & Sewer Authority 20 17. Hurricane Florence After Action Report 5 18. Committee Appointments PUBLIC COMMENTS ON NON - AGENDA ITEMS (limit three minutes) ESTIMATED MINUTES ADDITIONAL AGENDA ITEMS OF BUSINESS 19. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 20. ADJOURN Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. Mission New Hanover County is committed to progressive public policy, superior service, courteous contact, judicious exercise of authority, and sound fiscal management to meet the needs and concerns of our citizens today and tomorrow. Vision A vibrant prosperous, diverse coastal community, committed to building a sustainable future for generations to come. Core Values Integrity - Accountability - Professionalism - Innovation - Stewardship Board of Commissioners - February 18, 2019 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 CONSENT DEPARMVIFNE Governing Body PRESEVMt(S): Kym Crowell, Clerk to the Board CONTACT(S): Kym Crowell SUBJECT: Approval of Minutes BRIEF SUNP ARY: Approve minutes from the following meeting: Regular Meeting held on February 4, 2019 STRATEGIC PLAN ALICNWIff. Superior Public Health, Safety and Education • Keep the public informed on important information RnromlaIy►111y17a:1y1[ a rneI11n9 "11119:81D17_Tal1releg Approve minutes. COUNTY MANA(ER'S CON INTNIS AND RECOMMENDATIONS: (only Manager) CONVIISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - February 18, 2019 ITEM: 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 .K DEPARIMENR Governing Body PRESEVMt(S): Chairman Barfield CONTACT(S): Kym Crowell, Clerk to the Board and Don Betz SUBJECT: Adoption of American Legion Centennial Day Proclamation BRIEF SUNP ARY: Don Betz has requested the Board adopt the attached proclamation declaring March 16, 2019 as American Legion Centennial Day in New Hanover County. 2019 marks the 100th anniversary of the American Legion. Chairman Barfield will present the proclamation during the anniversary celebration, which will be held on March 16, 2019 at Hugh MacRae Park starting at 11:00 a.m. STRATEGIC PLAN ALIQVI ENE Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMIENDED MOTION AND REQUESTED ACTIONS: Adopt the proclamation. ATTACU IINIS: Proclamation COUNTY MANAGI S CONWIENIS AND RECOMMIEMATIONS: (only Manager) Recommend approval. CONMSSIOI% �' ACTIONS: Approved 5 -0. Board of Commissioners - February 18, 2019 ITEM: 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS I_M&L . ALI1_ l01101L11L [ ",11tlt4>;1>;11_1�171'>! 01 WHEREAS, The American Legion has been a staunch advocate for veterans and their families since 1919; and WHEREAS, The American Legion was founded on the four pillars of care for veterans, a strong national defense, Americanism, and children and youth; and WHEREAS, The American Legion has played a leading role in initiatives and breakthroughs that have affected the lives of Americans in every community, from U.S. Flag Code to the GI Bill; and WHEREAS, Wilmington Post 0010 has fulfilled the Legion's mission since 1919 through programs such as Boys State, oratorical contests, Post 10 Baseball, Student Trooper Program, Boy Scout Troop, Honor Guard, and JROTC; and WHEREAS, The American Legion is celebrating its centennial in 2019 in Paris, France. NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that March 16, 2019 will be recognized as "American Legion Centennial Day' in New Hanover County. ADOPTED this the 18th day of February, 2019. NEW HANOVER COUNTY Jonathan Barfield, Jr., Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - February 18, 2019 ITEM: 2 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 ► KI DEPARTMENT: Governing Body PRESENTER(S): Kym Crowell, Clerk to the Board CONTACT(S): Kym Crowell SUBJECT: Approval to Amend the Schedule of the Board of Commissioners Meetings in July and August 2019 BRIEF SUNrAARY: The July and August meetings for the 2019 Schedule of Agenda Review and Regular Board of Commissioners Meetings currently reflect two regular meetings in each month with associated agenda review meetings. By consensus, the Commissioners agreed to amend the schedule as follows: By removing of the following meetings: • Agenda Review on Thursday, July 18, 2019 at 4:00 p.m. • Regular Meeting on Monday, July 22, 2019 at 9:00 a.m. • Agenda Review on Thursday, August 1, 2019 at 4:00 p.m. • Regular Meeting on Monday, August 5, 2019 at 4:00 p.m. • Agenda Review on Thursday, August 15, 2019 at 4:00 p.m. • Regular Meeting on Monday, August 19, 2019 at 9:00 a.m. By adding the following meetings: • Agenda Review on Thursday, August 8, 2019 at 4:00 p.m. • Regular Meeting on Monday, August 12, 2019 at 4:00 p.m. STRATEGIC PLAN ALICNNIEvT. Superior Public Health, Safety and Education • Keep the public informed on important information 10yXIMIUIyU11y110,111Mono 17.7 x11110.31IIMM4111 row C`A Approve the amendment to the 2019 Schedule of Agenda Review and Regular Board of Commissioners Meetings. ATTACIIlVIFIVIS: Amended 2019 Schedule COUNTY MANAGER'S CONIlVIINIS AND RECOMMENDATIONS: (only Manager) Board of Commissioners - February 18, 2019 ITEM: 3 Recommend approval. CONMSSIONERS' ACIIONS: Approved 5 -0. Board of Commissioners - February 18, 2019 ITEM: 3 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 2019 Agenda Review and Regular Meeting Schedules DRAFT Agenda Review Meeting Dates Agenda Review Meeting Times Regular Meeting Dates Regular Meeting Times Location: NHC Government Center Conference Room 601 Location: NHC Courthouse, 24 North P Street, Room 301 Thursday, January 3 4:00 p.m. Monday, January 7 4:00 p.m. Thursday, January 17 4:00 p.m. Tuesday, January 22 9:00 a.m. Thursday, January 31 4:00 p.m. Monday, February 4 4:00 p.m. Thursday, February 14 4:00 p.m. Monday, February 18 9:00 a.m. Thursday, March 14 4:00 p.m. Monday, March 18 4:00 p.m. Thursday, March 28 4:00 p.m. Monday, April 1 4:00 p.m. Thursday, April 11 4:00 p.m. Monday, April 15 9:00 a.m. Thursday, May 2 4:00 p.m. Monday, May 6 4:00 p.m. Thursday, May 16 4:00 p.m. Monday, May 20 9:00 a.m. Thursday, May 30 4:00 p.m. Monday, June 3 4:00 p.m. Thursday, June 13 4:00 p.m. Monday, June 17 9:00 a.m. Thursday, June 27 4:00 p.m. Monday, July 1 4:00 p.m. Thursday, August 8 4:00 p.m. Monday, August 12 4:00 p.m. Thursday, August 29 4:00 p.m. Tuesday, September 3 4:00 p.m. Thursday, September 12 4:00 p.m. Monday, September 16 9:00 a.m. Thursday, October 3 4:00 p.m. Monday, October 7 4:00 p.m. Thursday, October 17 4:00 p.m. Monday, October 21 9:00 a.m. Thursday, October 31 4:00 p.m. Monday, November 4 4:00 p.m. Thursday, November 14 4:00 p.m. Monday, November 18 9:00 a.m. Tuesday, November 26 4:00 p.m. Monday, December 2 4:00 p.m. Thursday, December 12 4:00 p.m. Monday, December 16 9:00 a.m. Conference Dates: NCACC Legislative Goals Conference, Raleigh, NC January 10 -11, 2019 NACo Legislative Conference, Washington, D.C. March 2 -6, 2019 NCACC County Assembly Day, Raleigh, NC May 1, 2019 NACo Annual Conference, Clark County, NV July 12 -15, 2019 NCACC Annual Conference, Guilford County, NC August 22 -24, 2019 Board of Commissioners - February 18, 2019 ITEM: 3 -1 -1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 .K DEPAR1MENE Sheriff PRESEVMgS): Deputy Chief Ken Sarvis CONTACT(S): Captain David MacAlpine SUBJECT: Approval to Submit a 2020 Grant Application to the N.C. Governor's Highway Safety Program for Funding in the Amount of $20,000 for "Booze It and Lose It" and "Click it or Ticket" 1.31111 Of.Ylll/ l►/ U :�•ii The Sheriffs Office wishes to apply to the N.C. Governor's Highway Safety Program (GHSP) for 2020 grant funding for training and four radar units. Explanation of the project follows: Governor's Highway Safety Program needs assistance in gathering statistics and coordinating the initiatives of 'Booze It and Lose It" and "Click It or Ticket" for Region 3. The total project costs $20,000; $10,000 for training and travel for Sheriffs Office personnel that will assist in the campaigns and training; and $10,000 for radars. There is no local match requirement. STRATEGIC PLAN ALIG NUNTE Superior Public Health, Safety and Education • Increase public safety and crime prevention RECONINIDNIDED MOTION AND REQUESTM ACTIOISS: Approve submission of the application. ATIAC11 LENTS: LEL 2020 Resolution LEL 2020 Grant Application COUNTY MANAGWS CONWENTS AND RECONP*IE\DARONS: (only Manager) Recommend approval. CONMSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - February 18, 2019 ITEM: 4 Resolution North Carolina Governor's Highway Safety Program LOCAL GOVERNMENTAL RESOLUTION WHEREAS, the New Hanover County Sheriffs Office therein called the „Agency ") (The Applicant Agency) New Hanover County Board of Commissioners has completed an application contract for traffic safety funding; and that (The Governing Body of the Agency) _ (herein called the "Governing Body ") has thoroughly considered the problem identified and has reviewed the project as described in the contract; New Hanover County Board of Commissioners THEREFORE, NOW BE 17 RESOLVED BY THE IN OPEN (Governing Body) MEETING ASSEMBLED IN THE CITY OF Wilmington NORTH CAROLINA, THIS 18 DAY OF February , 20 19 AS FOLLOWS: 1, That the project referenced above is in the best interest of the Governing Body and the general public; and New Hanover County Sheriffs Office 2. That _ . Is authorized to file, an behalf of the Governing (Name and Title of Representative' _..._.,.. - Body, an application contract in the form prescribed by the Governor's Highway Safety Program for federal funding in the amount of $ _20,000 to be made to the Governing Body to assist in defraying (Federal Dollar RegLlest) the cost of the project described in the contract application; and 3. That the Governing Body has formally appropriated the cash contribution of $ 0 as (Local Cash Appropriation) required by the project contract; and 4. That the Project Director designated in the application contract shall furnish or make arrangement for other appropriate persons to furnish such information, data, documents and reports as required by the contract, if approved, or as may be required by the Governor's Highway Safety Program; and 5. That certified copies of this resolution be included as part of the contract referenced above; and 6. That this resolution shall take effect immediately upon its adoption_ DONE AND ORDERED in open meeting by (ChairpersonlMayor) ATTESTED BY _ M, �._ SEAL (Clerk) DATE Rev. 7/11 Board of Commissioners - February 18, 2019 ITEM: 4 - 1 - 1 1. Agency: - _ _ NEW HANOVER COUNTY 2. Agency Address: SHERIFF 13950 JUVENILE CENTER RD CASTLE HAYNE, NC 28429 3. Physical Location of Agency 3950 Juvenile Center Road, Castle Hayne, NC 28429 �4 Contact Person for Agency: Kathleen Pensak f 5. Telephone Number: - +1 (910) 798 -4156 6. Cell Phone: 7. Email of Contact Person kpensak @nhcgov.com V. I �_Uw 1 dA .v wumcer / i ype or Agency 19. Project Year Federal Tax ID Number: *56- 6000324 DUNS No. 040029563 County: Type of Agency C' State C Non - Profit C: County (' Higher Education C Municipality (' Hospital 11. Project Title: Personnel Costs Contractual Services Commodities Costs Other Direct Costs Indirect Costs pecify How Non - Federal Share Will Be Provid C New t: Continuation Year: (' 1 (` 2 (' 3 (-4+ 10. Allocation of Funding Federal % 100.00 $20,000.001 $20,000 Local % 0.00 $0.001 I I !Project Number: CFDA *: 20. Work Type: $ PI Oblelil —_(—Provide detailed information of the highway safety problems in your area to be addressed countywide crash data or the last three years and any other relevant information to validate the statements. For more detailed information see How to write an effective traffic safety project' located at: —:� -- __..,, , �a ,, „�llurayes�aw- tnrorcement-Re Ortl t2 _�9n .aWX) A Regional Law Enforcement Liaison serves as coordinator and organizer for highway safety activities in their respective region. 'I The GHSP supports and oversees the statewide "Booze it & Lose it” and "Click it or Ticket" programs. Coordination of these programs is accomplished by utilizing 11 regional "Law Enforcement Liaison" positions. Through the guidance and coordination efforts of the Liaisons, planning and preparation and reporting activities from the event(s) occur. Efforts to continue to promote and involve law enforcement agencies in these lifesaving endeavors are of paramount importance to this statewide program. To this end, LELs are required to host events, attend and conduct meetings, assist County Coordinators with organizing highway i safety campaigns, and encouraging agencies to report activities. The New Hanover County Sheriffs Office has continued to see an increase in speeding violations. The majority of enforcement taking place on major roadways due to their high crash volume, speeding continues to be a leading cause of crashes within our county. With funding for 4 additional RADARS or LIDARS OR BOTH, more officers can be placed in areas to combat this concern. Our hope is that more enforcement leads to less crashes. i Version 1.0 Board of C�siTIffs SFebruary 18, 2019 - M: 2 -1 As part of this project all law enforcement agencies must enter traffic enforcement citations data of their agency for the past three Year 2016 Occupant Protection Citations 301 DWI Citations 77 Speed Citations 616 Year 2017 Occupant Protection Citations 188 DWI Citations 95 Speed Citations 1,106 Year2018 Occupant Protection Citations 83 DWI Citations 69 Speed Citations 1,183 Goals and Objectives _(Provide at least one SMART (Specific, Measurable, Attainable, Realistic and Timely) goals and objectives. For more detailed information see "How to write an effective traffic safety project" located at s://connect.ncdot.gov /municipalities / Law- Enforcement/Pcig -o Law- Enforcement- Reportin .as x Goal #1: Promote highway safety within Region 3 with increased efforts to raise seatbelt use above 92.5% by September 30, 2020. Raise the law enforcement agency participation rate in Region 3 from the 2017 -2018 average of 61.3% to an average of 75 % reporting Region 3 by September 30, 2020. Objectives: 1. Conduct a minimum of four Law Enforcement County Coordinator (LECC) meetings to discuss current highway cafaty nrtivifiac r,H.P iccuac frnininn nnnnrhinitiec nnri lanai unriatac nnri rnnrernc 2. Gather LECC monthly reports, awarding 25 GHSP STEP system credits for Coordinators each month they submit one. 3. Compile a quarterly regional report for GHSP that includes a summary of the reports from the LECC's and the activities by the RLEL. 4. Promote night time seatbelt initiatives, GHSP campaigns and events within Region 3. 5. Host annual "Kick Off' event meetings to set agendas, coordinate quarterly meetings and provide information flow regarding GHSP campaigns. Goal #2: Objectives: Goal #3: Objectives: Reduce NC's traffic- related fatalities by 25% from the 2008 -2012 average of 1,317 to 988 by 2020. 7 Reduce NC's alcohol - related fatalities by 35% from the 2008 -2012 average of 386 to 251 by 2020. ®Reduce NC's unrestrained fatalities by 30% from the 2008 -2012 average of 407 to 285 by 2020. ®Reduce NC's speed - related fatalities by 25% from the 2008 -2012 average of 479 to 359 by 2020. ® Reduce NC's young driver - involved fatal crashes by 30% from the 2008 -2012 average of 196 to 137 by 2020. ® Reduce NC's motorcycle fatalities by 25% from the 2008 -2012 average of 177 to 133 by 2020. Increase NC's seat belt usage rate 4.4 percentage points to 95 %by 2020. SECTION BUDGET - • Costs # P'ersonnel Position Salary f 1 2 3 4 5 6 7 Version 1.0 Board of Conti jjor�rg{- February 18, 2019 IT M:4 -2 -2 8 9 3 10 4 Total Salaries Cost: i 5 iPersonnel Fringe Benefits f Cost I 6 2 7 3 8 4 9 5 LL6 10 11 7 Total Contractual Services: Commodities Costs # ;Commodities Cost 2 8 9 10 Total Fringe Benefits Cost: Total Personnel Costs: # 'Contractual Service To Be Provided Cost 2 3 4 5 6 7 8 9 10 11 Total Contractual Services: Commodities Costs # ;Commodities Cost 2 4 5 6 7 8 9 10 Version 1.0 Board of Conftoorikof- February 18, 2019 ITEM: 4 - 2 - 3 11 12 Other Total Commodities Cost: f Equipment Quantity Tap Amount Cast Radar - Includes installation and shipping 4 $2,500.00 $10,000.00 # 1 '2 3 ,4 5 6 7 8 - Total Eauioment Cost $10,000.00 # Other Items and Equipment Direct Cost: (Cost Limited to Less Than $5000 Per Item) 2 # Travel 1 I n -State Travel 2 Out -of -State Travel # „Indirect Costs 1] 21 31 41 I �� `� . K ��A i . ® �= �•�".� H all_, -,!` '� �' ,, kk�� - ^�°` 7 ' ,: �)!•� `� .�� ^a�? List the schedule of tasks byy qua - ers, reTernng specs ifi caTFy -To-ffe obtecfives in Section E. Tis-ks should be a bulleted list of activities to be performed in each quarter. Total Other Items and Equipment Direct Cost: Cost $2,000 00 $8,000.00 Total Travel Cost: $10,000.00 Total Other Direct Costs: $20,000.00 Cost Conditions for Enforcement Projects Only Version 1.0 Board of ConiftVDn4rof F5bruary 18, 2019 ITEM: 4 - 2 - 4 By c ec ing is box, the above agency agrees fiche terms below as add itlonal activities to be performed as part of is project. A minimum of one (1) nighttime and one (1) daytime seat belt initiative per month; A minimum of one (1) impaired driving checkpoint per month; ® A minimum of 50% of seat belt initiatives must be conducted at night between the hours of 7:00 p.m. and 7:00 a.m.; Participation in all "Click It or Ticket" and "Booze It & Lose It" campaigns; Participation in any event or campaign as required by the GHSP; Attempt to utilize one of the Forensic Tests for Alcohol Branch's Mobile Breath Alcohol Testing (BATMobiles) units during at least one of the impaired driving checkpoints. First Quarter (October, November, December) • Attend all GHSP meetings and events. • Conduct a minimum of one county coordinator meeting. • Meet with a minimum of three non - participating /reporting agencies within the Region. • Collect monthly LECC reports and compile into the regional quarterly report. • Attend and /or conduct a minimum of two night time seat belt initiatives. • Conduct/provide support for a minimum of 3 presentations using the DWI Simulator • Conduct/provide support for a minimum of 2 presentations using the Convincer Second Quarter (January, February, March) • Attend all GHSP meetings and events. • Conduct a minimum of one county coordinator meeting. • Meet with a minimum of three non - participating /reporting agencies within the Region. • Collect monthly LECC reports and compile into the regional quarterly report. • Attend and/or conduct a minimum of two night time seat belt initiatives. • If requested, provide GHSP with grant application information regarding agencies in their region. • Conduct/provide support for a minimum of 3 presentations using the DWI Simulator • Conduct/provide support for a minimum of 2 presentations using the Convincer Third Quarter (April, May, June) • Attend all GHSP meetings and events. • Conduct a minimum of one county coordinator meeting. • Meet with a minimum of three non - participating /reporting agencies within the Region. • Collect monthly LECC reports and compile into the regional quarterly report. • Attend and /or conduct a minimum of two night time seat belt initiatives. • If requested, provide GHSP with grant application information regarding agencies in their region. • Conduct/provide support for a minimum of 3 presentations using the DWI Simulator • Conduct/provide support for a minimum of 2 presentations using the Convincer Fourth Quarter (July, August, September) • Attend all GHSP meetings and events. • Conduct a minimum of one county coordinator meeting. • Meet with a minimum of three non - participating /reporting agencies within the Region. • Collect monthly LECC reports and compile into the regional quarterly report. • Attend and /or conduct minimum two night time seat belt initiatives. • Conduct/provide support for a minimum of 3 presentations using the DWI Simulator • Conduct/provide support for a minimum of 2 presentations using the Convincer IV ote: 1. Submitting grant application is not a guarantee of grant being approved. Once form has been submitted, it cannot be changed unless it has a status of "Return" Version 1.0 Board of Corrftg *or&r@f- February 18, 2019 ITEM: 4 -2 -5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 .K DEPARMMENIc Environmental Management PRESE WMS): Joe Suleyman, Environmental Management Director CONI'ACT(S): Joe Suleyman SUBJECT: Ratification of Bid Award for the Purchase and Delivery of Sand 1:3:711 WHO 10 /_\.�•ii A Request for Bid (RFB) was initiated for the purchase and delivery of sand to the New Hanover County Landfill. The purchase of sand was needed on an exigent basis, and continues to be required, to satisfy permit requirements for providing cover of landfilled solid waste in order to avoid potentially hazardous environmental conditions and the possibility of permit violations. Delivery of the sand on Sundays is necessary to avoid disruption of the heavy customer traffic during normal operating days at the landfill. After due advertisement, one (1) bid was received from a qualified bidder, and was opened on Friday, February 1, 2019: Bidder: 421 Sandmine, LLC Bid Price: $6.00 /ton (for Sunday delivery) A bid evaluation was completed by staff in the Environmental Management Department, determining that the bid submitted by 421 Sandmine, LLC met the criteria for adequate delivery of sand on Sundays at a reasonable price. Due to the urgent need for the sand to be delivered beginning on Sunday, February 2, 2019, a purchase order was issued to 421 Sandmine LLC., with notice to proceed effective February 2, 2019, with the intent to request ratification of the bid award by the Board of County Commissioners as soon as possible following the initiation of sand purchase and delivery. Funds are available in the Environmental Management Enterprise Fund for the purchase of sand. The total estimated total cost of the current need is approximately $96,000. Additional purchase of sand may be necessary for the remainder of the current fiscal year to meet permit and environmental safety requirements. STRATEGIC PLAN AUC NVIM- Effective County Management • Increase efficiency and quality of key business processes Board of Commissioners - February 18, 2019 ITEM: 5 Ratification of the award of the bid to 421 Sandmine, LLC, for sand purchase and delivery to the New Hanover County Landfill. ATTACIIAIENIS: Resolution COUNTY MANAGER'S CONFUENIS AND RECONDIENDA'IIONS: (only Manager) Recommend approval. CONMSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - February 18, 2019 ITEM: 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION AUTHORIZING A CONTRACT FOR THE PURCHASE AND DELIVERY OF SAND TO THE NEW HANOVER COUNTY LANDFILL WHEREAS, after due advertisement, one (1) bid was received and recorded by the Environmental Management Department at 10:00 a.m. on the 1ST day of February, 2019, at the New Hanover County Environmental Management Department administrative offices, 3002 U.S. Highway 421 N., Wilmington, North Carolina; and WHEREAS, the bid tabulation shown for the one (1) bidder includes the cost of the sand and delivery on Sundays determined by staff to meet the needs of the department on an exigent basis to satisfy landfill operating permit requirements and environmental safety standards for the cover of solid waste at the New Hanover County Landfill; and Bidder Bid Amount 421 Sandmine, LLC $6.00 /ton (Sunday delivery) WHEREAS, a bid evaluation was completed by the Environmental Management Department staff for this bidder, taking into consideration the minimum bid requirements, price, cost evaluation, availability, and schedule, along with actual positive experience with the company, product, and service performed by this company for the New Hanover County Environmental Management Department; and WHEREAS, the requirement to immediately cover solid waste at the landfill to avoid permit violations and environmental exposure, coupled with the heavy vehicle traffic Mondays- Saturdays preventing delivery of sand, presented an exigent need for Sunday deliveries of sand to manage the cover of solid waste as an environmental protection measure; and WHEREAS, the urgent need for sand required the issuance of a purchase order the same day as the bid opening, with the intent to request ratification of the bid award by the Board of County Commissioners as soon as possible following the initiation of sand purchase and delivery; and WHEREAS, funds for the purchase and delivery of sand are available in the fiscal year 2019 adopted budget for the Environmental Management Enterprise Fund, with the current need estimated to total $96,000 and any additional need to be purchased at the same bid award rate for the remainder of fiscal year 2019. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners hereby ratifies the award of the bid for sand purchase and delivery and authorizes a purchase order as issued to 421 Sandmine, LLC, at the bid amount of $6.00 per ton for Sunday deliveries. ADOPTED this the 18Th day of February, 2019. NEW HANOVER COUNTY Jonathan Barfield, Jr., Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - February 18, 2019 ITEM: 5 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 .K DEPARTIMIFNR Library PRESFNIFR(S): Harry Tuchmayer, Library Director CONTACT(S): Harry Tuchmayer and Paige Owens, Assistant Library Director SUBJECT: Approval for Library to Apply for a Library Services and Technology Act (LSTA) EZ Grant BRIEF SUNP ARY: New Hanover County Public Library is submitting an LSTA grant for funds to hire a local landscape design consultant to create a conceptual master plan for outdoor space at the Pine Valley Branch Library for children's programming and as a demonstration site for New Hanover County best practices for residential land and water use. We are requesting $18,000 and there is a 25% match requirement ($4,500) which the library would provide using gift funds from our escrow account. There's no requirement for funding after the end of the grant period. The Library Foundation has committed funds to implement an outdoor design at Pine Valley. STRATMC PLANALIQNtVIINI: Superior Public Health, Safety and Education • Provide health and wellness education, programs, and services RECOMNID-DED MOTION AND REQUESTM ACTIONS: Approve submission of the grant application. ATI'ACBMENTS: Grant Application Evaluation Form 19 -010 COUNTY MANAGER'S CONVENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMNIISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - February 18, 2019 ITEM: 6 NEW HANOVER COUNTY Grant Application Evaluation Form Lead Department: Library Date: 215/19 Department Head: Harry Tuchmayer Focus Area: Intelligent Growth Co- Applicants / Other Participating Departments /Agencies /Community Organizations: NHC Soil & Water; NHC Parks & Gardens; NHC Cooperative Extension; NHC Engineering; NHC Communications Grant Title: Outdoor Space Master Plan Concept for Pine Valley Library Funding Organization: Library Services and Technology Act (LSTA) State of NC Fiscal Year: Grant Amount: X New Grant ❑Recurring Grant 19 -20 $18,000 Multi -Year Grant? ❑Yes X No Matching Funds? X Yes No If Yes, Amount: ❑In Kind Will be paid out of escrow $ 4,500 X Cash ❑Other with gift money Application Due Date: 2/28/19 Briefly describe the purpose of the grant. New Hanover County Public Library seeks to hire a local landscape design consultant to create a master plan concept for outdoor space at the Pine Valley Branch Library. The library's exterior spaces offer opportunities for public education as well as physical activity and passive recreation for children and adults. New Hanover County Soil & Water, Cooperative Extension, Parks, Engineering, and Communications are interested in collaborating with the library at the site to showcase best practices for residential land and water use. If known: Are any other NHC Departments eligible for this funding? ❑Yes XNo ❑Possibly Specify, which one (s)? Will this project in any way duplicate or compete with another service or oYes XNo ❑Possibly program provided by NHC, another local agency or community organization? Will this grant provide support for a mandated service? ❑Yes XNo Can we capitalize on this funding to meet current and /or future equipment or XYes ❑No facility needs? Does the grantor agency accept indirect costs as an allowable expense? ❑Yes XNo If Yes, what dollar or percentage is allowed? Board of Commissioners - February 18, 2019 ITEM: 6 - 1 - 1 I have read, and any familiar with, the Grant Policy (AM 13 -001), I acknowledge that as the Department Head, I am agreeing to be responsible for (lie administration of this grant and will ensure all requirements ar fully met in a timely manner. Department He ISi iature Date IT Director (required if computer /tech iology related) Date f - ❑Approved Grants & Project Analyst equires BOCC Date Ia- proval (agenda date) Board of Commissioners - February 18, 2019 ITEM: 6 - 1 - 2 Can the proposal be completed within grant time frame allotted? XYes ratio raPossibly Can the requirements of this grant be met with current staffing levels? XYes oNo oPossibly Will new positions be requested (or expiring grant funded positions extended)? QYes XNo If Yes, how many new positions will be funded by the grant? new positions How many existing positions will be funded by the grant? existing positions Will the grant create a program or require any County coimnitment for funding €XYes XNo /Oer grant funding ends? Does this program fit well with and enhance a current depaitment or County XYes oNo program / initiative / service? If Yes, please explain: We are designing with the intent of highlighting NHC resources and practices for environmental sustainability in collaboration with Soil & Water, Parks & Gardens, and other departments. Does sufficient administrative support exist to make the grant worth pursuing`? XYes oNo Description of items or services to be purchased with funds: We will hire a consultant who will gather input on design of space through a public meeting and survey and hold regular plaruring meetings with a committee of library staff and stakeholders over the course of the year. Deliverables will include a conceptual design for the fine Valley outdoor space as well as recommendations for plantings and installations. Are matching funds in the current budget or does the match require additional 'XAvailable funding? oAdditional Needed oN /A- No matching funds required/requested Does the grant extend beyond the fiscal year (711 to 6/30)? oyes XNo Is funding received in advance or on a reimbursement basis? ©In Advance XReimbursernent I have read, and any familiar with, the Grant Policy (AM 13 -001), I acknowledge that as the Department Head, I am agreeing to be responsible for (lie administration of this grant and will ensure all requirements ar fully met in a timely manner. Department He ISi iature Date IT Director (required if computer /tech iology related) Date f - ❑Approved Grants & Project Analyst equires BOCC Date Ia- proval (agenda date) Board of Commissioners - February 18, 2019 ITEM: 6 - 1 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 COMENr DEPARTIVWff- Budget PRESFNIFR(S): Lisa Wurtzbacher, Chief Financial Officer CONTACT(S): Lisa Wurtzbacher SUBJECT: Adoption of Budget Amendments BRIEF SUMB ARY: The following budget amendments amend the annual budget ordinance for the fiscal year ending June 30, 2019: Health 19 -041 Property Management 19 -046 Senior Resource Center 19 -037 Sheriffs Office 19 -042, 19 -043, 19 -044, 19 -045, 19 -047 Social Services 19 -038, 19 -039, 19 -040 STRATUAC PLAN ALICNNIENT: Strong Financial Performance • Control costs and manage to the budget RECOMP4E DED MOTION AND REQUESTED ACTIONS: Adopt the ordinances for the budget amendments listed. ATTAC11MENTS: BA 19 -037 BA 19-038,19-039, 19 -040 BA 19 -041 BA 19 -042 BA 19 -043 BA 19-044,19-045 BA 19 -046 BA 19 -047 COUNTY MANAGER'S CONIMENIS AND RECOMMENDATIONS: (only Manager) Recommend approval. Board of Commissioners - February 18, 2019 ITEM: 7 COAMSSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - February 18, 2019 ITEM: 7 AGENDA: February 18, 2019 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Provide health / wellness education, programs, and services Understand / act on citizen needs Fund: General Department: Senior Resource Center Expenditure: Decrease Increase Total BA 19 -037 CNCS $ 1,700 $ 1,700 Total $ - $ 1,700 $ 1,700 Revenue: Decrease Increase Total BA 19 -037 CNCS $ 1,700 $ 1,700 Total $ - $ 1,700 $ 1,700 Prior to Actions Total if Actions Today Taken Departmental Budget $ 2,786,557 IS 2,788,257 Section 2: Explanation BA 19 -037 budgets additional grant funds awarded by the Corporation of National and Community Service (CNCS) for the primary purpose of rechecking FBI, SBI, and National Sex Offender Registry on positions and volunteers. This one -time award does not require an additional match. The Senior Resource Center will use CNCS approved compliance vendors to conduct background checks on 35 Foster Grandparent Program volunteers and three Retired and Senior Volunteer Program staff. Due to requirements of federal and state funding, the additional allocation must be used to supplement current County programs and cannot be used to supplant General Fund appropriations. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19 -037 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Adopted, this 18th day of February, 2019. (SEAL) Jonathan Barfield, Jr., Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - February 18, 2019 ITEM: 7 - 1 - 1 AGENDA: February 18, 2019 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Provide health / wellness education, programs, and services Fund: General Department: Social Services Expenditure: Decrease Increase Total BA 19 -039 Family Support Program $ 27,474 $ 27,474 BA 19 -040 Reunification Program $ (27,527) $ (27,527) BA 19 -039 Family Support Program $ 27,474 $ 27,474 Total $ (27,527) $ 27,474 1 $ (53) Revenue: Decrease Increase Total BA 19 -038 1571 Revenue $ 137,954 $ 137,954 BA 19 -038 Appropriated Fund Balance $ (137,954) $ (137,954) BA 19 -039 Family Support Program $ 27,474 $ 27,474 BA 19 -040 Reunification Program $ (27,527) $ (27,527) Total $ (165,481) $ 165,428 $ (53) Prior to Actions Total if Today Actions Taken Departmental Budget $ 35,532,384 $ 35,532,331 Appropriated Fund Balance 1 $ 39,982,042 $ 39,844,088 Section 2: Explanation BA 19 -038 budgets additional funds received from the State of North Carolina for administrative costs for the major program areas that the Social Services department provides to the citizens of New Hanover County. This amendment reflects funding for administrative services provided for Child Welfare Services, the Work First program, Medicaid Health Choice, NC Child Care, and Adult Services. The amount budgeted is based on estimates from the state. The allocation for this year was more than anticipated. With this additional funding, the County is able to reduce the general fund dollars budgeted. BA 19 -039 budgets additional funds received through the Social Services incentive payments and will be used to administer the Family Support Program aka Fatherhood Incentive Funds. This program purchases services to assist fathers to become better parents and to support their children financially. The program works with non - custodial parents referred from Child Support and the New Hanover County Child Support Office and is 100% funded through child support enforcement incentive payments. North Carolina earns incentive payments based on the Child Support Program performance as compared to other states in the nation. Due to requirements of federal and state funding, the additional allocation must be used to supplement current County programs and cannot be used to supplant General Fund appropriations. No County match is required. Board of Commissioners - February 18, 2019 ITEM: 7 - 2 - 1 BA 19 -040 budgets a reduction of funds received for the Reunification program. Time - Limited Family Reunification Funds are made available to states through Title IV -B II of the Social Security Act. One hundred percent of the grant is allocated directly to counties in order to provide services to assist the counties in reunifying families with children in foster care. The funding for each county is based on a formula that includes a base of $5,000 for each county, plus a percentage of the remaining funds available based on the number of children who entered the county foster care system in the prior fiscal year. Funds are allocated to each county based upon this formula and the available amount to be distributed to all counties in the state. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19 -038, 19 -039 and 19 -040 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Adopted, this 18th day of February, 2019. (SEAL) Jonathan Barfield, Jr., Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - February 18, 2019 ITEM: 7 - 2 - 2 AGENDA: February 18, 2019 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Provide health / wellness education, programs, and services Fund: General Department: Health Department Expenditure: Decrease Increase Total BA 19 -041 Maternal & Child Health Mini Grant $ 20,757 $ 20,757 Total $ - $ 20,757 $ 20,757 Revenue: Decrease Increase Total BA 19 -041 Maternal & Child Health Mini Grant $ 20,757 $ 20,757 Total $ - $ 20,757 ]FT— 2Q757 Prior to Actions Today Departmental Budget $ 15,234,315 Total if Actions Taken $ 15,255,072 Section 2: Explanation BA 19 -041 budgets federal funds received from the North Carolina Department of Health & Human Services (NCDHHS) Women's Health Branch to impact maternal and child health outcomes and build local Health Department capacity to address health equity and social determinants of health. Funds will be used in two ways: 1) purchase of pack -n -plays (portable play and nap areas) for Child Fatality Prevention team to promote safe sleep, and 2) provide staff training through the Racial Equity Institute. This training helps to provide talking points, historical factors and an organizational definition of racism in an effort to eliminate racial ethnic disparities and produce equitable outcomes. Due to requirements of federal and state funding, the additional allocation must be used to supplement current County programs and cannot be used to supplant General Fund Appropriations. No county match is required and no new positions are being requested. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19 -041 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Adopted, this 18th day of February, 2019 (SEAL) Jonathan Barfield Jr., Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - February 18, 2019 ITEM: 7 - 3 - 1 AGENDA: February 18, 2019 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Provide health / wellness education, programs, and services Fund: Federal Forfeited Property Department: Sheriffs Office Expenditure: Decrease Increase Total 19 -042 Supplies $ 15,000 $ 15,000 19 -042 Training and Travel $ 5,000 $ 5,000 19 -042 Capital Outlay- Equipment $ 45,857 $ 45,857 Total $ - $ 65,857 1 $ 65,857 Revenue: Decrease Increase Total 19 -042 Federal Forfeited Property $ 64,160 $ 64,160 19 -042 Interest Income $ 1,697 $ 1,697 Total $ - $ 65,857 1 $ 65,857 Prior to Actions Total if Actions Today Taken Departmental Budget $ 288,929 $ 354,786 Section 2: Explanation BA19 -042 budgets Federal Forfeited Property receipts for January 29 -30, 2019, and interest income from July 2018 through December 2018. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19 -042 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Adopted, this 18th day of February, 2019. (SEAL) Jonathan Barfield, Jr., Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - February 18, 2019 ITEM: 7 - 4 - 1 AGENDA: February 18, 2019 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Provide health / wellness education, programs, and services Fund: Controlled Substance Tax Department: Sheriffs Office Expenditure: Decrease Increase Total 19 -043 Supplies $ 4,517 $ 4,517 19 -043 Training and Travel $ 4,161 $ 4,161 Total $ - $ 8,678 1 $ 8,678 Revenue: Decrease Increase Total 19 -043 Controlled Substance Tax $ 8,322 $ 8,322 19 -043 Interest Income $ 356 $ 356 Total $ - $ 8,678]1$ 8,678 Prior to Actions Total if Actions Today Taken Departmental Budget 1 $ 69,583 $ 78,261 Section 2: Explanation BA19 -043 budgets Controlled Substance Tax receipts for 11/20/19, 12/18/2019 and 1/15/19, and interest income from July 2018 through December 2018. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19 -043 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Adopted, this 18th day of February, 2019. (SEAL) Jonathan Barfield, Jr., Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - February 18, 2019 ITEM: 7 - 5 - 1 AGENDA: February 18, 2019 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Provide health / wellness education, programs, and services Fund: Sheriff - Justice Assistance Grant Department: Sheriffs Office Expenditure: Decrease Increase Total 19 -044 Capital Outlay Equipment $ 44,464 $ 44,464 19 -045 Supplies $ 218 $ 218 Total $ - $ 44,682 $ 44,682 Revenue: Decrease Increase Total 19 -044 2017 Justice Assistance Grant $ 44,464 $ 44,464 19 -045 2018 Justice Assistance Grant $ 218 $ 218 Total $ - $ 44,682 $ 44,682 Prior to Actions Total if Actions Toda , Taken Departmental Budget Is 45,102 1 Is 89,784 Section 2: Explanation BA 19-044 budgets the 2017 Justice Assistance Grant (JAG), a joint grant with the Wilmington Police Department, who is the lead agency. Funds will be used to purchase a tactical robot and support items used during critical incidents. BA 19 -045 budgets an adjustment for the 2018 Justice Assistance Grant which is also a joint grant with the Wilmington Police Department. Funds will be used to purchase equipment for the Sheriff s Alcohol Field Enforcement (SAFE) unit. Due to requirements of federal and state funding, the additional allocation must be used to supplement current County programs and cannot be used to supplant General Fund Appropriations. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19 -044 & 19 -045 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Adopted, this 18th day of February, 2019. (SEAL) Jonathan Barfield, Jr. Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - February 18, 2019 ITEM: 7 - 6 - 1 AGENDA: February 18, 2019 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Provide health / wellness education, programs, and services Fund: General Department: Property Management Expenditure: Decrease I Increase I Total 19 -046 Capital Outlay -Motor Vehicles I $ 20,70511 $ 20,705 Total $ - 1 $ 20,705 $ 20,705 Revenue: Decrease Increase 11 Total 19 -046 Vehicle Mgmt Insurance Proceeds $ 20,705 11 $ 20,705 Total $ - $ 20,705 $ 20,705 Prior to Actions Total if Actions Today Taken Departmental Budget 1 $ 13 039 273 J Fs-13,059,978 Section 2: Explanation BA19 -046 budgets insurance proceeds for two Sheriffs Office wrecked vehicles. This money will be applied to the purchase of one replacement vehicle for the Sheriffs Office. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19 -046 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Adopted, this 18th day of February, 2019. (SEAL) Jonathan Barfield, Jr., Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - February 18, 2019 ITEM: 7 - 7 - 1 AGENDA: February 18, 2019 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2019 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Provide health / wellness education, programs, and services Fund: General Department: Sheriffs Office Expenditure: Decrease Increase Total 19 -047 DetectivesNICE $ 20,705 $ 20,705 Total $ - $ 20,705 $ 20,705 Revenue: Decrease Increase Total 19 -047 Miscellaneous Revenue $ 20,705 $ 20,705 Total $ - $ 20,705 $ 20,705 Prior to Actions Today Departmental Budget 1 $ 52 355 907 Total if Actions Taken $ 52,376,612 Section 2: Explanation BA 19 -047 budgets FBI overtime worked for October and November, 2018. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 19 -047 amending the annual budget ordinance for the fiscal year ending June 30, 2019, is adopted. Adopted, this 18th day of February, 2019. (SEAL) Jonathan Barfield, Jr., Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - February 18, 2019 ITEM: 7 - 8 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 REGULAR DEPARTMFNE Human Resources PRESEIOWS): Commissioners and Chris Coudriet, County Manager CONI'ACT(S): Bo Dean, Human Resources Analyst SUBJECT: Presentation of Service Awards and Introduction of New Employees BRIEF SUMMARY: Service awards will be presented to retirees and employees. New employees will be introduced. STRATEGIC PLAN ALICNNNINT: Effective County Management • Hire, develop and retain talented people • Recognize and reward contribution RECOMMQ'DED MOTION AND REQUESTED ACTIONS: Present service awards and meet new employees. COUNTY N14W VS CONAITUS AND RECONAWF DATIONS: (only Manager) Present service awards and meet new employees. COMNIISSIONERS' ACTIONS: Presented service awards and met new employees. Board of Commissioners - February 18, 2019 ITEM: 8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 REGULAR DEPARMVIENR Governing Body PRESEVMt(S): Raymond Bray, Airlie Gardens Foundation, Inc. Board of Directors President CONTACT(S): Kym Crowell, Clerk to the Board and Tara Duckworth, Parks and Gardens Director SUBJECT: Airlie Gardens Foundation, Inc. Board of Directors Annual Update I1.1 N10 WillalaM.�•ii The Airlie Gardens Foundation, Inc. Board of Directors will make its annual presentation to the Board of County Commissioners. Attached is the information regarding this board. STRATEW PLANALICNMEVr: Superior Public Health, Safety and Education • Keep the public informed on important information RnromlaIy►111y17a:Iy1[ erneI11n9 "/1119:81D17_[al1r /leg Hear presentation. ATTACBNHTgS: Airlie Gardens Foundation, Inc.Board of Directors Information Airlie Gardens Foundation, Inc.Board of Directors Presentation COUNTY N14M( R'S CONVENTS AND RECOMIVVIENDANONS: (only Manager) Hear presentation. CONMSSIONERS' ACTIONS: Heard presentation. Board of Commissioners - February 18, 2019 ITEM: 9 AIRLIE GARDENS FOUNDATION, INC. BOARD OF DIRECTORS Members: 11 10 Board members appointed by Commissioners: 9 at -large members; 1 Commissioner 1 Member of the Corbett family or its descendant appointed by Commissioners Terms: 3 -year terms Regular Meetings: Meetings are held on the third Thursday of every month at 8:15 a.m. at Airlie Gardens, 802 Airlie Road (at the Airlie Cottage), Wilmington, NC. There is no meeting in July and December. Statute or Cause Creating Task Force: New Hanover County Board of Commissioners established the Foundation Board on February 15, 1999 Purpose: The general purposes of the Foundation are as follows: 1. To establish an endowment and receive and distribute monies for prospective funding of capital improvements at Airlie Gardens and to encourage the accumulation and dissemination of knowledge of the history and natural heritage of Southeastern North Carolina. 2. To arrange for such meetings of Foundation officers or other interested individuals, as may be legally necessary, or considered desirable in the furtherance of the aims and purposes of Airlie Gardens. 3. To encourage and arrange for gifts, grants, bequests, and devises to the Foundation for its work in the furtherance of the objectives for which it is organized, and to provide for the proper expenditure, use, and conservation of all gifts, grants, bequests, and devises so received. 4. To serve in an advisory capacity to the gardens staff and County Commissioners by providing advice and direction for operations, policy, capital improvements, and program development. 5. To provide oversight to all internal groups including but not limited to: volunteers, special event committees and the Airlie Gardens Guild. 6. To foster relationships with other related organizations. 7. To serve as ambassadors for the gardens to the community. 8. To participate in and support Airlie Gardens events and programs. Board of Commissioners - February 18, 2019 ITEM: 9 - 1 - 1 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Raymond E. Bray, President First 6/16/14 6/30/17 3213 Galway Road Second 6/19/17 6/30/20 Castle Hayne, NC 28429 (910) 602 -7872 (H) (910) 343 -0777 (W) Andrew Cooke, Vice - President First 6/22/15 6/30/18 2024 Metts Avenue Second 6/18/18 6/30/21 Wilmington, NC 28403 (910) 619 -1938 (C) (910) 815 -2722 (W) Hank Estep First 6/18/18 6/30/21 3213 Snowberry Court Wilmington, NC 28409 910 - 232 -8782 (C) Board of Commissioners - February 18, 2019 ITEM: 9 - 1 - 1 AIRLIE GARDENS FOUNDATION, INC. BOARD OF DIRECTORS (CONT.) Board of Commissioners - February 18, 2019 ITEM: 9 - 1 - 2 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Debra H. Hays, Secretary First 6/22/15 6/30/18 6809 -102 Mayfaire Club Drive Second 6/18/18 6/30/21 Wilmington, NC 28405 (910) 232 -0505 (C) (910) 256 -4503 (W) Catherine "Coo" Hocker First 6/18/18 6/30/21 6605 Spring Garden Dr. Wilmington, NC 28403 910 - 685 -5108 (C) Jan G. Kennedy First 6/19/17 6/30/20 5107 Lancome Ct. Wilmington, NC 28409 910 - 833 -8314 (H) 910 - 367 -1404 (C) Bonnie Nelson First 6/20/16 6/30/19 2309 New Orleans Place Wilmington, NC 28403 910 - 679 -4004 (H) 336- 253 -1904 (C) Sandra Alice Ray First 6/17/13 6/30/16 5409 Widgeon Drive Second 6/20/16 6/30/19 Wilmington, NC 28405 (910) 512 -7100 (H) (910) 772 -7100 (W) Mark Tyler, Treasurer First 6/20/16 6/30/19 PO Box 16603 Wilmington, NC 28408 910 - 523 -0286 (C) 910 - 509 -3912 (W) County Commissioner: Julia Olson - Boseman Appointed 1/7/19 Undesignated 230 Government Center Drive, Suite 175 Wilmington, NC 28403 (910) 798 -7148 (NHC Office) Corbett Family Representative: Teddy Davis First 6/18/18 6/30/21 2104 Graymont Drive Wilmington, NC 28403 (910) 520 -4344 (H /C) (910) 399 -6649 (W) Emeritus Director: Representative Ted Davis, Jr. Appointed 5/17/18 Undesignated PO Box 2535 Wilmington, NC 28402 (910)763 -6249 (W) New Hanover County Liaison: Tim Burgess 230 Government Center Drive, Suite 195 Wilmington, NC 28403 (910) 798 -7184 (W) Director of Parks and Gardens: Tara Duckworth Airlie Gardens File: /Airlie 301 Airlie Road Revised: 01/2019 Wilmington, NC 28403 (910) 798 -7700 Board of Commissioners - February 18, 2019 ITEM: 9 - 1 - 2 The Airlie Gardens Foundation Board of Directors 2018 Annual Update Raymond Bray Foundation Board President Parks and Gardens Board of Commissioners - February 18, 2019 - New Hanover County ITEM: 9 - 2 - 1 Foundation Mission • Eleven member board serves in advisory capacity to gardens staff and County Commissioners • Maintain an endowment • Solicit donations and sponsorships • Support funding of capital improvements at Airlie Gardens Parks &Gardens Board of Commissioners - February 18, 2019 New Hanover County ITEM: 9 - 2 - 2 Slide 2 FY "17-18 Financial Information • Revenue was $1,724,079 with operational expenses of $1,271,327 • Foundation capital project investment $116,288 • Active Membership totals reached 2,110 • Membership revenues at $233,686 up 19% • Gate revenues at $34,679 up 7% • Endowment balance approximately $3.7 million Parks &Gardens Board of Commissioners - February 18, 2019 New Hanover County ITEM: 9 - 2 - 3 Slide 3 Garden Statistics • More than 124,000 visitors in FY 17 -18 • Visitation only down by 16% thus far in FY 18 -19: Closed for 43 consecutive days from hurricane Florence & record amount of rain • Welcomed 5,716 NHC residents during County Free Day • One of the premier Tourist Attractions in NHC. Top 3 Tourist Attractions according to: Greater Wilmington Business Journal, Encore Magazine, and Star News — #2 "Things to Do" on Trip Advisor and a Certificate of Excellence Award Winner — Enchanted Airlie: Event was completely sold out all 20 nights! • 5,800 volunteer hours Parks & Gardens Board of Commissioners - February 18, 2019 New Hanover County ITEM: 9 - 2 - 4 Slide 4 Garden Enhancements • Repaired sidewalks at the Bottle Chapel • Purchased two new garden accessibility trams as well as a wedding tram • Installed new sidewalk to the pier increasing accessibility • Paved Pedestrian Path leading from the entrance gate to the garden • Replaced trash receptacles to include recycling bins increasing our ability to be "green" • Awarded $250,000 Clean Water Management Trust Fund Innovative Stormwater grant Parks &Gardens Board of Commissioners - February 18, 2019 New Hanover County ITEM: 9 - 2 - 5 Slide 5 Hurricane Florence • Lost approximately 275 trees • Many camellias and azaleas were crushed by falling trees. • Spillway did not fail but the lake likely received brackish water from Bradley Creek • Spring Garden received heavy flooding • Purchased 100 new trees and shrubs from generous donations received • 388 hours of cleanup assistance from our volunteers Parks & Gardens 6:- New Hanover County Board of Commissioners - February 18, 2019 ITEM: 9 - 2 - 6 Exit road after storm Exit road post- cleanup Slide 6 Gnome Invasion Exhibit Sixth year in a row Airlie Gardens hosted their garden art exhibit. Gnome Invasion July- December 2018 — Featured 15 five foot -tall fiberglass Garden Gnomes placed throughout the grounds — Local artists submitted designs to decorate, paint, and otherwise adorn one of the oversized Garden Gnome models. Selections based on creativity, craftsmanship, use of materials, the ability to appeal to all age groups, and outdoor sustainability — Gnomes were sold at online auction and also donated to several NHC county facilities Parks &Gardens Board of Commissioners - February 18, 2019 New Hanover County ITEM: 9 - 2 - 7 Slide 7 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 REGULAR DEPARMVIENR Governing Body PRESFNMt(S): Eric Blaesing, Parks Conservancy of New Hanover County, Inc. Board of Directors CONI'ACT(S): Kym Crowell, Clerk to the Board and Tara Duckworth, Parks and Gardens Director SUBJECT: Parks Conservancy of New Hanover County, Inc. Board of Directors Annual Update 11.3:711 Bf.Ylla la V.�•ii The Parks Conservancy of New Hanover County, Inc. Board of Directors will make its annual presentation to the Board of County Commissioners. Attached is the information regarding this board. STRATEGIC PLANALIGNVIHIf. Superior Public Health, Safety and Education • Keep the public informed on important information RnromlaIy►111yDiu:Iy1r a rneI11n9 "11119:81D17_[al1releg Hear presentation. ATTACEINUNIS: Parks Conservancy of New Hanover County, Inc. Board of Directors Information Parks Conservancy of New Hanover County, Inc. Board of Directors Presentation COUNTY NIANACWS CONVENTS AND RECOMIVVIENDANONS: (only Manager) Hear presentation. CONMSSIONERS' ACTIONS: Heard presentation. Board of Commissioners - February 18, 2019 ITEM: 10 PARKS CONSERVANCY OF NEW HANOVER COUNTY, INC. BOARD OF DIRECTORS Members: 13; 12 members appointed by the County Commissioners 1 County Commissioner Representative Term of Office: 3 -year terms Qualifications: County resident 18 years of age or more who has a sincere interest and commitment to the importance of park and recreation services; a willingness to give freely of time and energy to learn about and to carry out responsibilities; the ability to work well with all other Board members; complete open- mindedness and respect for varied points of view and consideration of all Board business; good judgment, intelligence and courage of conviction; a dedicated interest in the Park and Recreation welfare of all citizens of the county; the capability of speaking out and articulating parks and recreation needs; the ability to accept and weather criticism gracefully; the strength to refuse to be intimidated by pressure groups and issues which are not in the best interest of the whole county; a strong feeling for team work between the Director, Board of County Commissioners, and other Advisory Board members and a desire to truly know the community and the recreational needs of all citizens. Regular Meetings: Third Tuesday at 5:30 p.m. in the Parks Conference Room, County Government Center, 230 Government Center Drive, Wilmington, NC Statute or cause creating Board: The New Hanover County Board of Commissioners approved the establishment of the Parks Conservancy on April 16, 2012; first appointments were made May 20, 2013. Purpose: The general purposes of the Parks Conservancy are as follows: 1. To establish an endowment and receive and distribute monies for prospective funding of capital improvements at County parks and to encourage the accumulation and dissemination of knowledge of the history and natural heritage of Southeastern North Carolina. 2. To arrange for such meetings of Conservancy officers or other interested individuals, as may be legally necessary or considered desirable in the furtherance of the aims and purposes of County parks. 3. To encourage and arrange for gifts, grants, bequests, and devises to the Conservancy for its work in the furtherance of the objectives for which it is organized, and to provide for the proper expenditure, use, and conservation of all gifts, grants, bequests, and devises so received. 4. To provide oversight to all internal groups including but not limited to: Volunteers and special event committees. 5. To foster relationships with other related organizations. 6. To serve as ambassadors for the Parks to the community. 7. To participate in and support Parks events and programs. CURRENT MEMBERS TERM OF OFFICE APPOINTMENT EXPIRATION Eric Blaesing, President First 6/3/13 6/30/16 8335 Vintage Club Circle Second 6/20/16 6/30/19 Wilmington, NC 28411 910 - 686 -0094 (H) 336- 601 -2860 (C) Board of Commissioners - February 18, 2019 ITEM: 10-1 -1 PARKS CONSERVANCY OF NEW HANOVER COUNTY (CONT.) Board of Commissioners - February 18, 2019 ITEM: 10- 1 - 2 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Stephen R. Burdt First 6/18/18 6/30/21 1000 Kenilworth Lane Wilmington, NC 28405 910 - 256 -5895 (H) Mark Callori First 6/18/18 6/30/21 8968 Cobble Ridge Dr. Wilmington, NC 28411 732 - 673 -4524 (C) Michelle Fogle Unexpired 6/30/21 111 Ann St. Wilmington, NC 28401 910 - 458 -8419 (C) Justin Gibson Unexpired 3/20/17 6/30/18 3289 Camden Circle First 6/18/18 6/30/21 Wilmington, NC 28403 910 - 520 -4479 (C) Jessica Gray First 6/18/18 6/30/21 2110 '/2 Creecy Ave. Wilmington, NC 28403 910 - 540 -3783 (C) 910 - 833 -5290 (H) Cheryl W. Hannah First 6/18/18 6/30/21 2008 Jumpin Run Dr. Wilmington, NC 28403 919 - 815 -0843 (C) Mark J. Ihnat Unexpired 6/30/20 6426 Chalfont Circle Wilmington, NC 28405 910 - 616 -5131 (C) Tori Jones First 7/20/15 6/30/18 112 River Rock Way #102 Unexpired 6/18/18 6/30/19 Wilmington, NC 28401 910 - 619 -9449 (H /C) Comer Lyons First 6/20/16 6/30/19 217 Shannon Drive Wilmington, NC 28409 910 - 805 -1488 (H) Amy McGlinn Unexpired 6/30/21 145 Darby St. Wilmington, NC 28409 910 - 521 -0576 (C) Jessica Wilson Unexpired 3/20/17 6/30/17 4932 Wrightsville Ave. First 6/19/17 6/30/20 Wilmington, NC 28403 704 - 287 -9908 (C) Board of Commissioners - February 18, 2019 ITEM: 10- 1 - 2 PARKS CONSERVANCY OF NEW HANOVER COUNTY (CONT.) Board of Commissioners - February 18, 2019 ITEM: 10- 1 - 3 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION County Commissioner Representative Appointed 1/7/19 Undesignated Jonathan Barfield, Jr. 230 Government Center Drive, Suite 175 Wilmington, NC 28403 798 -7306 (NHC Office) Tara Duckworth, Director Parks and Gardens Department 230 Government Center Drive, Suite 120 File: /Parks Conservancy Wilmington, NC 28403 Revised: 01/2019 798 -7198 Board of Commissioners - February 18, 2019 ITEM: 10- 1 - 3 Parks =% Conservancy of NEW HANOVER COUNTY Board of Commissioners - February 18, 2019 ITEM: 10- 2 - 1 L 2! if -N tl To care for and improve New Hanover County's parks. Through these improvements we enhance more than the county's beauty, we improve the health, community and economic strength. FUNDRAISING - FCUI Udl y 1 O, LU 1.7 -3 r v GRANTS PAC, ES CREEK PARK P'RESE_a- N t r ITEM: 10- 2 - 4 8, 2019 t DUKE n ENERGY dater Resources und a GRANT T RECIPIENT VOLUNTEERISM ADOPT HIG PARM NEW Hi cleaning over to miles of road '� 1� �,' • C.ixine g. 1;1W"%jfi DnrL, Qnni t , *4, to p a giant Au Azaka NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 Ran AR DEPARMVIE U Governing Body PRESEVMt(S): Shawn Spencer, New Hanover County Parks and Recreation Advisory Board Chairman CONTACT(S): Kym Crowell, Clerk to the Board and Tara Duckworth, Parks and Gardens Director SUBJECT: New Hanover County Parks and Recreation Advisory Board Annual Update 11.1NIIIL1111111010 V:�•a The New Hanover County Parks and Recreation Advisory Board will make its annual presentation to the Board of County Commissioners. Attached is the information regarding this board. STRATEW PLANALIGNIVTFNT: Superior Public Health, Safety and Education • Keep the public informed on important information Info/ a ny. 1110Diu-,$] I wernel17N"1119:gIDIT[a1Ir/leg Hear presentation. ATTACIP4ENTS: New Hanover County Parks and Recreation Advisory Board Information New Hanover County Parks and Recreation Advisory Board Presentation COUNTY MANAGEIVS COATWENIS AND RECOMP4E RATIONS: (only Manager) Hear presentation. COAM9ISSIONERY ACTIONS: Heard presentation. Board of Commissioners - February 18, 2019 ITEM: 11 NEW HANOVER COUNTY PARKS AND RECREATION ADVISORY BOARD Number of members: 8 (includes Board of Education Member and Assistant County Manager) Term of Office: three years - may not serve more than two consecutive terms and cannot be reappointed until at least one year after last term. Qualifications: County resident 18 years of age or more who has a sincere interest and commitment to the importance of park and recreation services; a willingness to give freely of time and energy to learn about and to carry out responsibilities; the ability to work well with all other Board members; complete open- mindedness and respect for varied points of view and consideration of all Board business; good judgment, intelligence and courage of conviction; a dedicated interest in the Park and Recreation welfare of all citizens of the county; the capability of speaking out and articulating parks and recreation needs; the ability to accept and weather criticism gracefully; the strength to refuse to be intimidated by pressure groups and issues which are not in the best interest of the whole county; a strong feeling for team work between the Director, Board of County Commissioners, and other Advisory Board members and a desire to truly know the community and the recreational needs of all citizens. Regular Meetings: First Wednesday of every month at 8:00 a.m. in the Parks Conference Room of New Hanover County Government Center, 230 Government Center Drive, Wilmington, NC 28403. Statute or cause creating Board: Board was established by the Commissioners at their meeting of June 20, 1988 and adoption of By -Laws Governing the Advisory Board at July 18, 1988 meeting. Board of Education Member included on March 22, 1999. Replaced Commissioner representative with designee - Assistant County Manager position, December 19, 2011. Compensation: None - member may be reimbursed for actual expenses incurred in the performance of duties as long as such expense receives the prior approval of the Board of Commissioners or its designated agencies and is within the approved budget. Brief on the functions: The Board shall suggest policies to the Department, the Manager, and the Board of County Commissioners; serve as liaison between the Department, the Manager, the Board of County Commissioners and citizens of the county; shall consult with and advise the Department, the Manager, and the Board of County Commissioners in matters affecting recreation policies, program, personnel, finances, and the acquisition and disposal of lands and properties related to the total county recreation program, and to its long- range, projected program for recreation. The Board shall assume duties for park and recreation purposes as follows: (1) Make recommendations to set apart land for use as parks, playgrounds, recreation centers, water areas, or other recreation areas and structures, and suggest improvements of such lands and for the construction, equipping, and staffing of such buildings and structures as may be necessary to operate the park and recreation program. (2) Advise in the acquisition of lands and structures through gifts, purchase, lease or loan. (3) Advise in the acceptance by the County of any grant, gift, bequest or donation, any personal or real property offered or made available for park and recreation purposed and which is judged to be of present or possible future use for parks and recreation. (4) Advise in the construction, equipping, operation, and maintenance of parks, playgrounds, recreation centers and all building and structures necessary Board of Commissioners - February 18, 2019 ITEM: 11-1 -1 PARKS & RECREATION ADVISORY BOARD (CONT.) or useful to Department function, and advise concerning other park and recreation facilities that are owned or controlled by the County, or leased or loaned to the County. Board of Commissioners - February 18, 2019 ITEM: 11-1 -2 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Colin Hackman First 6/19/17 6/30/20 463 Vallie Lane Wilmington, NC 28412 910 - 859 -9500 (C) Andy Kerkhoff First 6/18/18 6/30/21 4824 Woods Edge Rd. Wilmington, NC 28409 910 - 523 -2087 (C) 910 - 442 -2846 (H) Steven M. Morrissey, Vice -Chair First 6/18/18 6/30/21 2132 Forest Lagoon Place Wilmington, NC 28405 919 - 949 -1368 (C) Patrick D. O'Mahony First 6/20/16 6/30/19 7127 Loqust Drive Wilmington, NC 28405 724 - 981 -7931 (C) Nicholas J. Leger Unexpired 1/22/19 6/30/20 805 Nature Trail Dr. Wilmington, NC 28405 910 - 398 -5442 (C) 910 - 769 -6884 (W) Shawn Spencer, Chair First 6/17/13 6/30/2016 128 Cavalier Drive Second 6/20/16 6/30/19 Wilmington, NC 28403 910 - 256 -5984 (H) 910 - 256 -2545 (W) Board of Education: Vacancy County Commissioner Designee: Appt. 7/12 Undesignated Assistant County Manager: Tim Burgess 230 Government Center, Suite 195 Wilmington, NC 28403 Office 910 - 798 -7184 Tara Duckworth, Director NHC Parks and Gardens 230 Government Center Drive, Suite 120 Wilmington, NC 28403 File: /Parks 910- 798 -7198 Revised: 01/2019 Board of Commissioners - February 18, 2019 ITEM: 11-1 -2 New Hanover County Parks Advisory Board 2018 Annual Presentation Shawn Spencer Board Chairman Multi -Use Trails • Middle Sound Loop Trail segments • Military Cutoff Extension • Market Street • Ogden Park connector trail Tennis & Pickleball Courts • Veteran's Park- 9 tennis courts resurfaced/ 3 pickleball courts lined • Northern Regional Park- converted two tennis courts to 6 pickleball co u its • Will begin renovations to 5 clay tennis courts at Echo Farms in Spring 2019 Field Projects • Completed drainage renovations at Ogden baseball fields • Expansion of Veteran's Park Orange field • Lighting added at Murray Middle School multi- purpose field • Currently implementing improvement plans at Northern Regional Park and Ogden Park multi- purpose fields • Improvements will add much needed capacity to fields Echo Farms Park Update • Currently under design and permitting • Renovations to tennis courts- Spring 2019 • Demolition and new construction- Summer 2019 • Completion- Summer 2020 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 Ran AR DEPARTMHNIc County Manager PRESEVMt(S): David Tart, Regional Director, Trillium Health Resources, Southern Regional Advisory Board CONTACT(S): Chris Coudriet, County Manager SUBJECT: Trillium Health Resources Annual Report 1:3:711IKI0 l la V.�•ii David Tart, Regional Director for Trillium Health Resources, Southern Regional Advisory Board, will make their annual presentation to the New Hanover County Board of Commissioners. STRATEW PLANALIGNllWIff. Superior Public Health, Safety and Education • Keep the public informed on important information RnromlaIy►111yDiu:Iy1r erneI11n9 "ji 0 81D17_[al1releg Hear presentation. COUNTY MANAGER'S CONINTNIS AND RECOMMENDATIONS: (only Manager) Hear presentation. CONMSSIONERS' ACHONS: Heard presentation. Board of Commissioners - February 18, 2019 ITEM: 12 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 DEPAR1MEN c Planning PRESVIIER(S): Steve Spain, Executive Director of Cape Fear Habitat for Humanity and Lauren Isaacson, Operations and Finance Director CONTACT(S): Julia Santure, Community Development Planner and Tim Burgess, Assistant County Manager SUBJECT. Consideration of Modification to Cape Fear Habitat for Humanity's Road Plan for Workforce Housing on Daniel Boone Trail 1:1:71 y Mill►I lU M On October 16, 2017 the board approved a funding opportunity with Cape Fear Habitat for Humanity (Habitat) to construct 27 new workforce homes along Daniel Boone Trail. The county agreed to fund $212,463 towards the extension of water and sewer service to the new development and the existing homes. When this funding opportunity was approved by the board, Habitat had indicated that they planned to construct a paved road to NCDOT standards and petition the NCDOT to take it over. Habitat has since been informed that NCDOT requires culvert improvements totaling more than $300,000 to make the road public. Due to this unforeseen cost, Habitat has decided to construct a private road instead of a public NCDOT road. Habitat's engineer has designed a road that will eliminate the need for culvert improvements, keeping the cost of the project more in line with the original budget. Habitat will maintain ownership of the new road until such time that NCDOT is willing to accept it. During this time, Habitat will be responsible for all road maintenance, which will be funded through a road association. The 27 new properties will be required to be members of the road association. The existing properties will be allowed to use the road without being a member of the road association. However, the existing properties will be granted deeded access, which they do not currently have, if they become a member of the road association. Although county funding was not contingent on constructing the road to NCDOT standards and petitioning NCDOT to assume responsibility for maintenance, Habitat wanted to make the board aware of this change and to make sure this change is acceptable to the board. STRATEGIC PLANALIGNMHNP Productive Strategic Partnerships • Develop appropriate public /private partnerships • Understand and act on citizen needs RECON11VWSIDID MOTION AND REQUESTED ACTIONS: Staff recommends acceptance of Cape Fear Habitat for Humanity's modification to their road plan. ATI'ACHMNNIS: Board of Commissioners - February 18, 2019 ITEM: 13 Blendin Meadows Site Plan COUNTY N14M VS CONW07 S AND RECONNENDATIONS: (only Manager) Accept Habitat's modified road approach. CONMSSIONFRS' ACTIONS: Accepted Habitat's modified road approach 5 -0. Board of Commissioners - February 18, 2019 ITEM: 13 LOCATION MAP NOT TO SCALE WA TER & SEWER USA GE N0 TES: CURRENT WATER USAGE 0 GPD PROPOSED WATER USAGE 38,880 GPD CURRENT SEWER USAGE 0 GPD PROPOSED SEWER USAGE 38,880 GPD WATER - 108 BEDROOMS X 120 GPD = 38,880 GPD SEWER - 108 BEDROOMS X 120 GPD = 38,880 GPD LEGEND EXISTING BOUNDARY - CENTERLINE OF RIGHT OF WAY CONTOUR LINE & ELEVA11ON EXISTING SANITARY SEWER & MANHOLE EXISTING WATERLINE EXISTING FIRE HYDRANT EXISTING STORM DRAIN PROP STORM DRAIN PROP FIRE HYDRANT x PROP GATE VALVE ® PROP WATER METER o- SS PROP SANITARY SEWER & MANHOLE W PROP WATER MAIN PASSIVE RECREATION SPACE AC11VE RECREATON SPACE CL IV SOIL / \ \ \ \ 1 I \ \ / 1 � I 0 .m L�lNL--,m \ -- t A I I i STORM WATER MGM TYi / AC17VE OPEN SPACE 7 47,891 SF PROP. 40 FT ACCESS/DRAINAGE EASEMENT h 21 PROP. BLOW OFF ASSEMBLY 30 FT ACCESS/UTILITY EASEMENT \ � 26 ry PROP. 2" -21 WATER MAIN CIV 00 (2, Q3 Q5 � PRELIMINARY WETLANDS LOCATION \ ` 0 ti� �ti pp �; /p \ pQ J a ^JQ�pry - o p o O Qg8 PROP. 6" x 2" REDUCER PROP. FIRE HYDRANT 0 N. o o Qs ZIP N \ 1 �� ®/ o l 9 / \ \\ m / 0 O / Av 0 I Ai O® c CV 1�v 3 t �\ ) ti�"Oo 6 Cb =moo 60 SN /y o Foote 9N / / PROP. FIRE HYDRANT dNbSS 7 ° '>0e %N / .ioo�� °o PROP. 6" C -900 WATER MAIN S, gp o, A /° -4 N-Y PROP. 8" C -900 SEWER MAIN / O° z� a° EXISTING GRAVEL ROAD TO BE IMPROVED TO NHC PRIVATE ROAD STD. Q Q ti� 000• 63 Q h� INSTALL CUT -IN MANHOLE \ °- �co �' ON EXISTING CFPUA 30 GRAVITY MAIN Sc - - -SS -� SS po �Gp 39 G o A)�'A / e .Q/ CONNECT TO EXISTING 16' CFPUA WATER MAIN � /O 4QO°h' h o O ,l j ' EXISTING 72' CUP SF Cl IV SOIL EXISTING 24" & 36" CUP PROP. 25 FT GREENWAY EASEMENT 10,616 SF CL IV SOIL NOTES. 1. SITE AREA = 492,848 SF or 11.31 AC.t 2. SIZE ZONING = R -15 (2.5 UNITS PER ACRE) "PERFORMANCE DEVELOPMENT" J. TOTAL NUMBER OF LOTS = 27 PROPOSED 4. ALL LOTS ARE SUBECT TO A 10 FT U7ILITY EASEMENT ALONG ALL STREET RIGHT OF WAYS 5. NEW HANOVER COUNTY PID'Sj R04300- 003 -004 -001, R04300 -003- 023 -000 6. ELEVATIONS ARE RELATIVE TO M.S.L. (N.A.V.D. '88) Z NO CONSTRUCTION SHALL COMMENCE UNTIL A PERMIT IS OBTAINED UNDER THE NORTH CAROLINA DEPARTMENT OF HEALTH, ENVIRONMENT AND NATURAL RESOURCES (SEDIMENTATION POLLUTION CONTROL ACT OF 1973). 8, STORMWATER MANAGEMENT TO MEET NEW HANOVER COUNTY PRE/POST DEVELOPMENT REQUIREMENTS FOR THE 2 -YR, 10 -YR, AND 25 -YR STORMS 9. PROJECT TO MEET NCDEQ STORMWATER LOW DENSITY REQUIREMENTS 10. CFPUA WATER. 11. CFPUA SEWER 12 PRELIMINARY - NOT FOR RECORDATION, CONVEYANCES OR SALES 13. AREAS OCCUPIED BY STRUCTURES (STREET R.O.W.) = 3.04 ACt 14. WATER & SEWER TO BE INSTALLED IN ACCORDANCE WITH N.C.D.O.T. POLICY AND PROCEDURES FOR ALL UTILITIES ON HIGHWAY RIGHT OF WAYS 15. DRAINAGE EASEMENTS AND DRAINAGE INFRASTRUCTURE ARE SUBECT TO REVISION/RELOCATION AS A RESULT OF FUTURE STATE AND COUNTY CONSTRUCTION PLAN APPROVALS 16. STREETLIGHTS SHALL BE INSTALLED IN ACCORDANCE WITH NEW HANOVER COUNTY REGULATIONS 17. TYPE HOUSING = SINGLE FAMILY APPROX. l BEDROOMS = 108 I& PARK AREA REQUIRED = 27 LOTS X 0.03= 0.81 AC. REQ'D ACTIVE PARK AREA= 0.41 AC. REQ'D / 1.10 AC. PROPOSED PASSIVE PARK AREA= 0.41 AC REQ D / 1.09 AC. PROPOSED 19. NO SIGNIFICANT TREES (24' OR ABOVE) OR FLOWERING TREES (8' OR ABOVE) WERE OBSERVED WITHIN STREET RIGHT -OF -WAYS 20. ALL OPEN SPACE TO BE DEDICATED AND MAINTAINED BY THE HOME OWNERS ASSOCIATION. 21. THIS SITE IS LOCATED WITHIN ZONE 'X' ACCORDING TO FEMA FIRM COMMUNITY PANEL NUMBER 37203 15900J, EFFECTIVE DATE 413106. 22. ALL SEWER TO BE 8'. 23. TOPOGRAPHY AND BOUNDARY SURVEY PERFORMED BY DANFORD AND ASSOCIATES LAND SURVEYING. 24. HOUSES WILL TYPICALLY BE FOUR BEDROOM STRUCTURES 25. PARKING WILL BE PROVIDED IN ACCORDANCE WITH ZONING ORDINANCE. 26. NO PARKING ALLOWED ON THE STREETS 27. NO GATES OR SPEED CALMING DEVICES TO BE INSTALLED ON STREETS 28. ALL DRAINAGE EASEMENTS TO BE MAINTAINED BE DEVELOPER / HOA. 28. 0.14 ACRES OF PRELIMINARY JURISDICTIONAL WETLANDS LOCATED ONSITE 29. CAMA LAND CLASSIFICATION - URBAN 30. 0.44 ACRES OF JOHNSTON CLASS IV SOILS ONSITE 31. REQUESTING WAIVER FOR CUL -DE -SAC LENGTH BEING OVER 500 FT. 32. REQUESTING WAIVER FOR NOT INSTALLING SIDEWALKS -- ,. \.. TYPICAL CUL-DE-SAC NOT TO SCALE CA I 45 FT R \W no 22.5 FT 22.5 FT 16 FT 16 FT 5 FT 11 FT 11 FT 5 FT 2" SF9.5 A\ 5,./ FT \ 0.25'1 Fr 1" FT 8' ABC-" PRIVATE STREET STD. TYPICAL STREET DETAIL NOT TO SCALE C/L I 60 FT R \W 30 FT 30 FT 16 FT 16 FT 5 FT 11 FT 11 FT 5 FT 2" SF9.5 A X25 "� FT 0.25'1 Fr FT Fr 8' ABC-" PRIVATE STREET STD. TYPICAL STREET DETAIL NOT TO SCALE 100 50 0 100 200 300 SCALE IN FEET. • 1"= 100' CwSD ENGINEERING LICENSE # C -2710 ENGINEERING LAND PLANNING COMMERCIAL / RESIDENTIAL P.O. BOX 4041 WILMINGTON, NC 28406 (910) 791-4441 J Q rz ZLAj Ui aN 0 Q or W cc ui ?Z Z W� Z a- 0 m W CL Q z J O Q U z° �z r„ O z O zo � W Q w Lu z° z Z w oc m °z °rte o E q �oyy � E E a� =a as aa�= = H U rn w air w� U a . eon; U z Q O N O N OO N U Dz `` `� z w wz- QO O UN� y DATE.• 6 -12 -17 HORZ. SCALE.- 1" = 100' VERT. SCALE. • N/A DRAWN BY- RL W CHECKED B Y.• HSR PROJECT NO.: 16 -0384 Sheet No. 3 Of 9 N z 0 Q W ° N z a cn o Z Q Q a z o � Z ° W z W U z z a or Q or ° Q U W Q ° s 0 z �,N W cc DATE.• 6 -12 -17 HORZ. SCALE.- 1" = 100' VERT. SCALE. • N/A DRAWN BY- RL W CHECKED B Y.• HSR PROJECT NO.: 16 -0384 Sheet No. 3 Of 9 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 DEPARTIVIFNE Finance PRESENIFR(S): April Adams, Cherry Bekaert LLP CONTACT(S): Lisa Wurtzbacher, Chief Financial Officer and Martha Wayne, Deputy Chief Financial Officer SUBJECT: Presentation of the Audit Report for the Fiscal Year Ended 6/30/2018 BRIEF SUMMJARY: The New Hanover County Comprehensive Annual Financial Report for the fiscal year ended 6/30/2018 is completed. The audit was completed later than normally expected due to disruptions in operations from Hurricane Florence that caused the audit to begin later than originally scheduled. The results of the audit and financial report will be presented by April Adams, Audit Partner with Cherry Bekaert LLP. The audit resulted in an unmodified opinion, meaning the auditors concur that the financial statements are free from any material misstatements. The general fund expenses exceeded revenues by $615,795 for the year. The general fund balance at June 30, 2018 was $107,206,505, of which $61, 827,734 was unassigned. The unassigned fund balance as a percentage of general fund expenses represented 21 %, which aligns with our policy goal of 18% to 21%. As the County reached its fund balance goal of 21 %, we were able to assign $1,925,750 to future capital improvement plan projects. In the fire services fund, revenues exceeded expenses by $903,066 leaving fund balance at June 30, 2018 of $2,325,396. The environmental management fund increased its fund balance by $235,429. STRATEGIC PLANALICNVIENE Strong Financial Performance • Enhance and maintain effective policies • Deliver value for taxpayer money RECONPAP-DED MOTION AND REQUESTED ACTIONS: Request Commissioners hear the presentation and approve the New Hanover County Comprehensive Annual Financial Report for the fiscal year ended 6/30/2018. COUNTY MANAGER'S CONIlVIINIS AND RECOMDVEMATIONS: (only Manager) Hear the presentation and approve the report. COMIVIISSIONERS' ACTIONS: Board of Commissioners - February 18, 2019 ITEM: 14 Heard the presentation and approved the report 5 -0. Board of Commissioners - February 18, 2019 ITEM: 14 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 DEPARTMFNIc Finance PRESEVMt(S): Lisa Wurtzbacher, Chief Financial Officer CONTACT(S): Lisa Wurtzbacher and Martha Wayne, Deputy Chief Financial Officer SUBJECT: Fiscal Year 2019 Second Quarter Financial Results BRIEF SUNP ARY: On a quarterly basis, County staff updates the Board of County Commissioners on the financial status of the County. The second quarter of fiscal year 2019 will be presented which includes financial activity through December 31, 2018. As an overview, the County's general fund has received 158.9 million, or 48.5% of budgeted revenues and has expended $130.6 million, or 39.9% of budgeted expenditures. Total revenues are trending above targets while expenditures are lower than expected targets. The Fire Services and Environmental Management funds have received $8.9 million (57.0 %) and $7.5 million (15.1 %) of budgeted revenues and have spent $7.8 (49.9 %) and $19.8 (39.9 %), respectively. Further highlights can be found in the attached executive Eww STRATEQC PLANALIGNNIINI: Strong Financial Performance • Understand and act on citizen needs I: 7Dr K* IlLluIni17Dnoai1roler_\►I17:79: /1119. 1D17_101its) g Hear the presentation. ATUCIINANIN: Second Quarter Executive Summary Second Quarter Financial Information COUNTY NlkM +B'S CONVENTS AND RECONAIQNDATIONS: (only Manager) Hear presentation. CON M SSIONERS' ACTIONS: Tabled until March 18, 2019. Board of Commissioners - February 18, 2019 ITEM: 15 NEW HANOVER COUNTY FINANCIAL SUMMARY QUARTER ENDED DECEMBER 31, 2018 INTRODUCTION: Attached is a brief fiscal summary for select New Hanover County funds for the quarter ended December 31, 2018. Included is a summary of revenues and expenditures as recorded by the County for the General, Debt Service, Environmental Management, and Fire Services Funds. This information is provided to help keep you abreast of the financial status of the County on a regular basis throughout the fiscal year. Data provided by fund includes: • Actual revenues and expenditures for the previous fiscal year ended June 30, 2018 and June 30, 2017; • Budget revenues and expenditures for the current fiscal year ending June 30, 2019; • Actual revenues and expenditures as of the end of the quarter for select fiscal years; • Percentage of actual revenues /expenditures received /spent for the same period the previous fiscal years; • Percentage of budget revenues /expenditures received /spent for the current fiscal year; and • Graphical comparison of actual amounts as a percent of budget for all fiscal years presented. GENERAL FUND HIGHLIGHTS: As the chart highlights, many revenues are not received, nor expenses paid, evenly throughout the year. • Ad valorem tax collections year to date are approximately 75.8% of budgeted amounts which is greater than prior year. • Sales taxes are received from the State two and one half months following the month in which they are collected by the vendors across North Carolina. Thus, three months of sales tax has been received through the second quarter. Collections are lower than prior year at 21.6% of the annual budget amount compared to 25.2% prior year. • Both other taxes and charges for services are lower than prior year with collections at 48.7% and 40.0% of budgeted amounts, respectively. This decrease can be attributed in part to Hurricane Florence. • Most operating expenditures are in line with expectations through the second quarter with general government running slightly higher as a percent of budget than prior year. Economic & Physical Development and Transfers are not distributed evenly by month. Rather, expenditures are paid when due. DEBT SERVICE FUND HIGHLIGHTS: • Ad valorem tax collections through the second quarter are 75.4% of budgeted amount, which exceeds prior year collections. Collections through the second quarter generated by the 6.47 cent dedicated tax rate was approximately $16.6 million. • Fiscal year 2019 is the first year that sales tax dedicated to school debt service has been recorded directly into the debt service fund. As of the end of the second quarter, 23.3% of the budgeted sales tax had been collected and represented three months of collections. • Debt service is paid from this fund when those payments come due. ENVIRONMENTAL MANAGEMENT FUND HIGHLIGHTS: As with the General Fund, many revenues and expenses do not fall evenly throughout the year for Environmental Management. • Charges for Services are higher than prior year at $7.2 million collected through the second quarter which represents 46.2% of budgeted amount. • Intergovernmental Revenue is not evenly distributed by month. Rather, it is recorded when received and consists of State revenues for tire rebate, white goods disposal, and solid waste disposal funds. The amount collected through the second quarter is relatively consistent with prior year. • All budgeted transfers in the Environmental Management fund will be recorded at the end of the fiscal year. • Salaries are slightly higher than prior year as a percent of budget at 49.9% while operating expenditures are lower slightly lower than prior year as a percent of budget at 34.6 %. FIRE SERVICES FUND HIGHLIGHTS: Again, as with the General Fund, many revenues and expenses do not fall evenly throughout the year for Fire Services: • Collections of ad valorem taxes are greater than prior year and represents 79.4% of budgeted ad valorem tax which is higher than prior year. • Sales taxes collected are higher than prior year at $734k but only represents 22% of sales tax budgeted which is less than prior year. • Operating expenses are lower than prior year in both amount spent and as a percent of budget. This can be attributed in part to the interruption of normal operations delaying some expenditures due to Hurricane Florence. Board of Commissioners - February 18, 2019 ITEM: 15- 1 - 1 NEW HANOVER COUNTY Financial Summary Quarter Ended December 31, 2018 GENERALFUND YTD % to YTD % to YTD % to YTD % to YTD % to YTD % to Actual Actual Actual Actual Actual Budget Budget Actual Budget Actual Actual Actual Actual Actual Budget Budget Actual Budget FY16 -17 12 -31 -2016 Collected FY17 -18 12 -31 -2017 Collected FY18 -19 12 -31 -2018 Collected FY16 -17 12 -31 -2016 Spent FY17 -18 12 -31 -2017 Spent FY18 -19 12 -31 -2018 Spent Revenues Expenditures Ad Valorem Taxes 171,153,335 118,569,755 69.3% 171,327,336 122,187,427 71.3% 167,132,554 126,740,429 75.8% General Government 38,370,778 17,505,833 45.6% 44,529,458 18,587,813 41.7% 44,567,662 19,184,255 43.0% Sales Taxes 65,128,617 16,360,683 25.1% 69,332,865 17,450,530 25.2% 62,508,530 13,499,090 21.6% Human Services 58,259,230 24,824,222 42.6% 50,947,296 23,132,317 45.4% 57,219,474 23,208,436 40.6% Other Taxes 4,357,186 1,906,884 43.8% 4,586,120 2,345,301 51.1% 4,398,160 2,141,876 48.7% Public Safety 57,679,129 27,233,513 47.2% 62,310,618 29,646,101 47.6% 67,856,066 31,293,989 46.1% Charges for Service 11,253,542 4,893,343 43.5% 11,278,589 5,278,548 46.8% 12,194,509 4,872,165 40.0% Public Safety- Hurricane - - - - 7,866,823 5,423,834 68.9% Intergovernmental Revenue 43,256,798 16,463,638 38.1% 34,998,858 13,498,761 38.6% 33,713,015 11,017,133 32.7% Economic and Physical Development 1,107,452 590,345 53.3% 2,192,132 1,014,832 46.3% 2,205,183 731,835 33.2% Other Revenues 2,402,303 324,030 13.5% 2,413,068 441,727 18.3% 4,181,266 677,040 16.2% Culture and Recreation 12,092,227 5,758,171 47.6% 11,777,988 5,561,803 47.2% 14,252,065 6,034,493 42.3% Long Term Debt Issued - - 0.0% - - 0.0% 3,223,269 - 0.0% Education - Community College 10,864,634 4,526,931 41.7% 10,862,177 5,431,089 50.0% 10,852,593 5,426,299 50.0% Appropriated Fund Balance - - 0.0% - - 0.0% 40,228,043 - 0.0% Transfers Out: Education - Public Schools 75,094,883 34,407,613 45.8% 77,404,250 35,377,001 45.7% 82,521,692 39,169,135 47.5% Total General Fund Revenues 297,551,781 158,518,332 53.3% 293,936,835 161,202,294 54.8% 327,579,346 158,947,733 48.5% Other 32,664,466 32,664,466 100.0% 33,315,142 4,489,868 13.5% 40,237,788 84,723 0.2% Total General Fund Expenditures 286,132,799 147,511,094 51.6% 293,339,061 123,240,823 42.0% 327,579,346 130,556,999 39.9% DEBT SERVICE FUND Actual Actual YTD % Actual Actual YTD % Budget Actual YTD % FY16 -17 12 -31 -2016 Collected FY17 -18 12 -31 -2017 Collected FY18 -19 12 -31 -2018 Collected Actual Actual YTD % Actual Actual YTD % Budget Actual YTD % Revenues FY16 -17 12 -31 -2016 Spent FY17 -18 12 -31 -2017 Spent FY18 -19 12 -31 -2018 Spent Ad Valorem Taxes 20,922,611 14,409,429 68.9% 21,846,419 15,560,345 71.2% 21,950,620 16,553,848 75.4% Expenditures Sales Taxes - - 0.0% - - 0.0% 13,986,104 3,252,163 23.3% Debt Service 54,941,500 30,206,159 55.0% 54,606,843 32,591,164 59.7% 54,946,079 34,554,389 62.9% Intergovernmental Revenue 4,427,661 2,669,956 60.3% 4,753,287 3,251,769 68.4% 3,946,915 2,786,918 70.6% Investment Earnings 9,000 621 6.9% 5,778 3,181 55.1% - 746 0.0% Transfer In from Other Funds 31,851,982 31,851,982 100.0% 31,012,562 1,514,463 4.9% 14,723,904 - 0.0% Appropriated Fund Balance - - 0.0% - - 0.0% 338,536 - 0.0% Total Debt Service Fund Expenditures 54,941,500 30,206,159 55.0% 54,606,843 32,591,164 59.7% 54,946,079 34,554,389 62.9% Total Debt Service Fund Revenues 57,211,254 48,931,988 85.5% 57,618,046 20,329,758 35.3% 54,946,079 22,593,676 41.1% COMBINED GENERAL FUND AND DEBT SERVICE FUND Total Revenues 325,395,541 178,082,827 54.7% 321,756,782 181,532,052 56.4% 368,298,171 181,541,409 49.3% Total Expenditures 311,706,805 148,349,759 47.6% 319,526,526 155,831,987 48.8% 368,298,171 165,111,388 44.8% Board of Commissioners - February 18, 2019 ITEM: 15- 2 - 1 Combined GF Expenditures 44.8% 50.0% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% ■FY19 Qtr 2 %to Budget rFY18 Qtr 2 %to Budget ■FY17 Qtr 2 %to Budget ■ %of Year NEW HANOVER COUNTY Financial Summary Quarter Ended December 31, 2018 ENVIRONMENTAL MANAGEMENT OPERATING FUND YTD % to Actual Actual Actual Actual FY16 -17 12 -31 -2016 Collected FY17 -18 Revenues Charges for Service Intergovernmental Revenue Other Transfers In - Hurricane Appropriated Fund Balance Total Revenues Expenditures Salaries and Benefits Operating Expenditures Operating Exps - Hurricane Debt Service Capital Expenditures Transfers: To Capital Projects Total Expenditures Revenues Over Expenditures YTD % to YTD % to Actual Budget Budget Actual Budget 12 -31 -2017 Collected FY18 -19 12 -31 -2018 Collected 13,928,127 5,620,137 40.4% 13,780,515 5,776,776 41.9% 15,643,042 7,226,422 46.2% 1,343,023 119,291 8.9% 894,059 121,172 13.6% 496,000 131,976 26.6% 406,554 144,816 35.6% 436,950 180,663 41.3% 365,250 150,582 41.2% - - 0.0% - - 0.0% 22,718,780 - 0.0% - - 0.0% - - 0.0% 10,389,661 - 0.0% - - 0.0% 1,420,020 - 0.0% 15,677,703 5,884,244 37.5% 15,111,523 6,078,611 40.2% 49,612,733 7,508,979 15.1% 153,514 - YTD % to 11,065,219 6,688,538 YTD % to 15,568,702 8,273,774 YTD % to Actual Actual Actual Actual Actual Budget Budget Actual Budget FY16 -17 12 -31 -2016 Spent FY17 -18 12 -31 -2017 Spent FY18 -19 12 -31 -2018 Spent Budget Actual Budget FY16 -17 12 -31 -2016 Spent FY17 -18 12 -31 -2017 Spent 2,085,400 985,027 47.2% 2,225,945 1,002,252 45.0% 2,184,412 1,090,827 49.9% 6,123,920 2,801,930 45.8% 5,651,082 2,568,518 45.5% 8,076,821 2,792,534 34.6% - - 0.0% - - 0.0% 25,818,780 14,009,263 54.3% 509,721 300,172 58.9% 100,112 95,786 95.7% 61,352 58,443 95.3% 1,305,194 1,181,832 90.5% 1,916,257 1,771,121 92.4% 2,059,424 1,867,485 90.7% 4,186,000 3,500,000 83.6% 4,982,700 4,982,700 100.0% 11,411,944 - 0.0% 250,925 - 0.0% 275,000 275,000 0.0% 14,210,236 8,768,961 61.7% 14,876,096 10,420,376 70.0% 49,612,733 19,818,551 39.9% 1,467,467 (2,884,717) 235,427 (4,341,766) - (12,309,572) Board of Commissioners - February 18, 2019 ITEM: 15- 2 - 2 FIRE SERVICES FUND Revenues Ad Valorem Taxes Sales Taxes Intergovernmental Revenue Charges for Services Other Long Term Debt Issued Appropriated Fund Balance Total Revenues Expenditures Salaries and Benefits Operating Expenditures Operating Expenditures - Hurricane Debt Service Capital Expenditures Transfers: To General Fund To Capital Project Total Expenditures Revenues Over Expenditures Fire Services Expenditures Fire Services Revenues YTD % to YTD % to YTD % to Actual Actual Actual Actual Actual Budget Budget Actual Budget FY16 -17 12 -31 -2016 Collected FY17 -18 12 -31 -2017 Collected FY18 -19 12 -31 -2018 Collected 8,281,669 5,992,744 72.4% 10,133,345 7,586,566 74.9% 10,195,643 8,090,955 79.4% 2,527,440 635,333 25.1% 2,495,916 628,438 25.2% 3,342,948 734,465 22.0% 120,551 - 0.0% 5,200 300 5.8% 30,000 - 0.0% 89,977 57,139 63.5% 74,305 38,377 51.6% 75,474 29,371 38.9% 45,581 3,322 7.3% 1,439,917 20,093 1.4% 1,158,941 22,927 2.0% - - 0.0% 1,420,020 - 0.0% 625,000 - 0.0% - - 0.0% - - 0.0% 153,514 - 0.0% 11,065,219 6,688,538 60.4% 15,568,702 8,273,774 53.1% 15,581,520 8,877,718 57.0% YTD %to YTD %to YTD %to Actual Actual Actual Actual Actual Budget Budget Actual Budget FY16 -17 12 -31 -2016 Spent FY17 -18 12 -31 -2017 Spent FY18 -19 12 -31 -2018 Spent 8,762,492 4,002,434 45.7% 9,318,953 4,208,952 45.2% 9,481,858 4,230,606 44.6% 2,914,615 1,973,662 67.7% 3,041,238 2,027,373 66.7% 3,278,226 1,786,013 54.5% - - 0.0% - - 0.0% 122,000 62,774 51.5% 707,065 538,728 76.2% 619,851 526,081 84.9% 1,397,054 858,172 61.4% 122,923 40,690 33.1% 1,685,595 822,305 48.8% 1,051,457 835,627 79.5% - - 0.0% - - 0.0% 250,925 - 0.0% 275,000 275,000 0.0% 0.0% - 0.0% 12,782,095 6,830,513 53.4% 14,665,637 7,584,710 51.7% 15,581,520 7,773,193 49.9% (1,716,876) (141,975) 903,066 689,064 - 1,104,526 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% aFY19 Qtr 2 %to Budget YFY18 Qtr 2 %to Budget ■FY17 Qtr 2 %to Budget ■ %of Year NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 DEPARMVIENR Finance PRFSEVMt(S): Lisa Wurtzbacher, Chief Financial Officer and Jim lannucci, County Engineer CONEACT(S): Lisa Wurtzbacher, Chief Financial Officer and Jim Iannucci, County Engineer SUBJECT- Consideration of Approval of Interlocal Agreement with Lower Cape Fear Water & Sewer Authority BRIEF SUMMARY: During Hurricane Florence, a portion of US Highway 421 was washed out due to flood waters. The NC Department of Transportation will begin a project to replace the road with a bridge over Fishing Creek to alleviate future flooding damage. The bridge approach section of this project will be placed over a Lower Cape Fear Water & Sewer Authority raw water line. The Cape Fear Water & Sewer Authority must relocate this line outside of the bridge approach section. If this line is not relocated, it is susceptible to future damage or wash out. During Hurricane Florence, the pipe had to be reinforced with additional soil to prevent damage from the wash out. The line serves Cape Fear Public Utility Authority's Sweeney Plant which provides water to a large part of New Hanover County. Costs to undertake this project are currently estimated to be $2,006,438. Cape Fear Water & Sewer Authority has requested financial assistance from New Hanover County to complete this project. County staff is requesting the Board of Commissioners approve staff to negotiate and enter into an interlocal agreement that requires the following: • Lower Cape Fear Water & Sewer Authority to contribute $500,000 upfront to the project; • New Hanover County loan Lower Cape Fear Water & Sewer Authority up to $1,506,438 at a 2% interest rate for the completion of the project unless New Hanover County borrows funds in which case the interest rate would bear the same interest rate as New Hanover County receives; • Funds will be paid to Lower Cape Fear Water & Sewer Authority on a reimbursement basis monthly after their $500,000 to the project has been expended; • Lower Cape Fear Water & Sewer Authority repayment to begin in fiscal year 2021 at $390,000, fiscal year 2022 at $390,000, fiscal year 2023 remaining balance. Once the project begins, construction completion is expected in approximately 11 months. Appropriations for the County's $1,506,438 will be included in its fiscal year 2020 recommended budget. STRA"IFUC PLAN ALIQN FN]r: Productive Strategic Partnerships • Understand and act on citizen needs Board of Commissioners - February 18, 2019 ITEM: 16 MOTION AND REQUESTED ACTIONS: Authorize staff to negotiate and enter into an interlocal agreement with Lower Cape Fear Water & Sewer Authority. COUNTY NIAMMUS CONAMEN S AND RECONIVIDNDATIONS: (only Manager) Authorize staff to negotiate and enter into an interlocal agreement with Lower Cape Fear Water & Sewer Authority. COMMISSIONERS' ACTIONS: Authorized staff to negotiate and enter into an interlocal agreement with Lower Cape Fear Water & Sewer Authority 5 -0. Board of Commissioners - February 18, 2019 ITEM: 16 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 DEPARTM Nr- Strategy PRESINIFR(S): JD Limberger, Senior Strategy and Continuous Improvement Analyst; Jennifer Rigby, Strategy and Policy Coordinator; and Beth Schrader, Chief Strategy Officer CONT'ACT(S): JD Limberger, Jennifer Rigby and Beth Schrader SUBJECT: Hurricane Florence After Action Report BRIEF SUMMARY: At the board's direction county staff has conducted a comprehensive after action review of the Hurricane Florence response that outlines strengths and opportunities. This presentation outlines an Action Plan, policy considerations, and an organizational chart for emergency response. STRATEW PLAN ALIG MINI. Effective County Management • Leverage technology and information to enable performance • Increase efficiency and quality of key business processes • Create and support an engaged workforce • Understand and act on citizen needs RECOI AMNDID MOTION AND REQUESTED ACTIONS: Staff requests approval, with flexibility for staff to make future changes as needed, of the organizational chart to serve as the framework to support emergency response and direction on developing supportive policy. ATTACYAIHNIS: Memo to BOCC After Action Report EOC Org Chart COUNTY MANAG S CONIVIENTS AND RECOMMENDATIONS: (only Manager) Recommend approval of the After Action Report as presented by staff. COMMTSSIONE RS' ACTIONS: Tabled until March 18, 2019 by a vote of 5 -0. Board of Commissioners - February 18, 2019 ITEM: 17 NEW HANOVER COUNTY OFFICE OF STRATEGY 230 Government Center Drive, Suite 191, Wilmington, NC 28403 P:(910)798-7184 I F:(910)798-7277 I NHCgov.com MEMORANDUM Date: February 4, 2019 To: Board of County Commissioners From: JD Limberger and Jennifer Rigby Re: Hurricane Florence After Action Report Beth Schrader, Chief Strategy Officer The Office of Strategy was asked to complete an after action report for Hurricane Florence that outlines areas of strength and opportunity. After conducting internal and external focus groups and interviews, we have prepared the following report. The report includes an Action Plan with items to be completed, responsible parties, and a timeline for completion. By completing these tasks, we will be better prepared for future emergencies. In addition to the After Action Report, we have identified three policy choices and an organizational chart that will serve as a framework to ensure New Hanover County has the right employees in the right roles at the right time. The three policy choices include the following; • Evacuation policy that identifies zones and conditions for evacuations • Sheltering policy that identifies operations, number of shelters and level of service expectations • City of Wilmington Employee EOC Integration Policy that identifies City of Wilmington employees that can be implemented into the New Hanover County EOC to supplement and coordinate emergency response The draft organization chart is attached and can serve as our framework for emergency response. Board of Commissioners - February 18, 2019 ITEM: 17- 1 - 1 HURRICANE FLORENCE AFTER ACTION REPORT Introduction On September 14, 2018 Hurricane Florence made landfall in New Hanover County, NC. Approximately 1,510 New Hanover County staff members responded by implementing their emergency operations roles over a 21 -day period, resulting in over 115,000 hours of time worked in direct response to Hurricane Florence. New Hanover County staff members were tested beyond expectations and responded in incredible ways clearly demonstrating a full commitment to serving our community and embodying our core values of professionalism, innovation, integrity, stewardship, and accountability. Consistent with our commitment to good governance, New Hanover County administration recognizes the importance of preparing and equipping our employees with the skills and resources needed to serve the public in times of disaster. In the spirit of ensuring New Hanover County employees and partners have the tools and resources necessary to respond during these events, an after action review was conducted to identify lessons learned and develop plans for future disaster responses. The after action review included an internal assessment focused on five general topics: communications, operations, resources, staffing, and training. These topics were further broken into three time frames: before the storm, during the storm, and after the storm. Maintaining consistent topics and organizing feedback into time frames allowed the process to remain solution- focused and resulted in specific recommendations. Given the sheer magnitude of the response from staff, each department head was asked to capture feedback from staff meetings or ask staff to participate in employee surveys. Additionally, a broad cross - section of county employees were placed into 16 different feedback sessions. Approximately 183 staff members participated in two to three -hour focus group meetings over a three -week period. In addition to the internal assessment, an external assessment was conducted with strategic partners to ensure New Hanover County had a comprehensive analysis of key opportunities for improvement in responding to future disasters. Each external focus group concentrated on separate topics, which included sheltering, community feeding /volunteers /donations, fuel and generators, and the faith -based community. New Hanover County recognizes that these external partners are critical for a coordinated and effective response. Communications "A lot of employees didn't know what their roles were or who to go to for questions. We spend our days working our regular jobs and the emergency roles are not familiar to us. For most of the time, 1 wondered who was in charge or who I was supposed to report to. We were ready and willing to serve, but there wasn't a clear direction. We needed more communication to know what was expected of us and how we could help. That could come at the start of our shift with our leader sharing information face-to-face, or even in a text or email update from the county. 1 think when we know more, we can be even more effective." 1 Board of Commissioners - February 18, 2019 ITEM: 17- 2 - 1 The topic of communications includes both internal communications with employees and external communications with the community and community partners. A clear understanding of expectations and the information needed before, during, and after a disaster is important to prepare employees and the community. Internal Communications Prior to the storm, employees received mixed messages from their immediate supervisors on reporting for emergency duty and "on call" employees were confused about whether they should evacuate or shelter in place. Employees that reported to the Emergency Operations Center (EOC) were unclear on what to bring, where they would sleep when off duty, and how to prepare. Some employees brought family members to the EOC, while others were unaware of this option. Employees expressed confusion over the evacuation plan. Some employees had been told previously that the Emergency Operations Center was rated to withstand a Category 3 hurricane and were concerned about sheltering in place when the storm was projected to make landfall as a Category 4. Some employees thought that the voluntary evacuation would transition to a mandatory evacuation at some point, but were unclear on when that would be communicated or how that would affect their responsibilities. A clear communications plan for employees prior to a disaster with roles, expectations, and employee sheltering plans will relieve the anxiety employees face while preparing to report for duty and allow them to focus on their tasks. During the storm, employees expressed confusion over the reporting structure. Employees received direction and communications from their regular supervisors as well as from EOC and shelter managers and sometimes there were conflicting messages. Additionally, employees were unclear regarding what information could be shared with the general public versus information that was reserved for first responders that were working on behalf of the general public. This confusion occurred throughout the storm, which resulted in a few instances where information was shared publically regarding safe driving routes for residents looking to return when those routes were intended to be reserved for delivery of emergency supplies. Employees requested more frequent briefings that are clear and concise, especially since the EOC and shelters were often loud and busy. Operations "We put base camp together on the fly. It was created for all of the rescue workers coming into town. Then it was transitioned into the location for DSS and emergency food stamps. It didn't seem like there was ever a plan ... just people working together and figuring it out as we went. I'm still not sure how it all came together, because it didn't feel like we had everything we needed to make it work. I think we need more support from our Emergency Operations Center to get the resources we need. It was no easy task, and a plan outlining how to do it would have made my job less confusing." The overarching theme in regards to operations was that employees wanted a clearer understanding of their roles and responsibilities during an emergency event. Employees working in shelters were unclear about the goals and associated tasked associated with each working shift. Employees felt reactive instead of proactive during the storm. A planning section located within the EOC tasked with monitoring and 2 Board of Commissioners - February 18, 2019 ITEM: 17- 2 - 2 HURRICANE FLORENCE AFTER ACTION REPORT adapting an existing response plan is necessary for a large scale disaster such as Hurricane Florence. This planning section could aid in integrating Incident Management Teams into the operations of the EOC and ensuring that State resources are available and utilized. Transportation was a significant challenge throughout Hurricane Florence. A plan should include transporting individuals to and from shelters, to and from medical appointments, and deliveries to and from shelters and Point of Distribution centers (POD). Additionally, this plan should incorporate staging county vehicles for maximum benefit. Shelters have different operational requirements throughout the various stages of a storm. During Hurricane Florence several shelter locations failed due to structural damage from the storm. In addition, the capacity of the structures, an inventory of needed supplies, and emergency operating policies were needed. A detailed sheltering plan that mimics the Red Cross shelter plan will provide clarity and aid in transitioning a shelter over to the Red Cross staff after the storm passes. A universal case management system is also needed to allow for comprehensive services to our citizens during a time of great need, which will result in better service to our citizens. Because there was significant damage during Hurricane Florence and several shelters had to be evacuated, a strategy to reinforce the structural integrity of critical buildings should be developed. This strategy should prioritize shelter sites and the EOC. Added measures should be developed for county facilities that protect tax payers' investments. In addition to the safety resulting from structural integrity, a security and accountability plan will benefit operations during a natural disaster. There was not a security or badging system for the Emergency Operations Center and several employees felt uncomfortable sleeping in unsecure places. Further staff were unclear on the appropriate security measures at shelters with children and adults. A security and accountability plan should include an account of everyone in a County facility and a credentialing system for secure areas. Resources "Our shelter didn't have enough cots, medical supplies, blankets, or supplies for babies and kids. It made me feel helpless and made an already hard situation even worse. In the future, it would be good to have supplies at our shelters before we open to the public. That way there is no guessing about what we need, what we may get in the next day, or how we need to use what we have and make it last. We just need those resources therefrom the beginning." During Hurricane Florence major transportation routes into the community were flooded, resulting in a delay of critical supplies. Ensuring that supplies to sustain our community for seven to ten days is vital for responding to future events. Fuel and generators were top priorities for New Hanover County. Fuel is needed for our first responders to rescue citizens from life threatening situations. Fuel is also needed to operate generators and critical equipment such as the airport and water treatment facilities. Emergency generators are necessary to power the EOC, the Hospital, and Shelters. During Hurricane Florence, generators were used beyond their capacity. Ensuring adequate testing of generators by transferring the load is vital to the success of generator use. Further, ensuring appropriate buildings have a transfer switch and plans for utilizing a 3 Board of Commissioners - February 18, 2019 ITEM: 17- 2 - 3 generator is necessary. Finally, a common generator brand will be helpful for our property management staff to service generators during an event since each brand has unique maintenance procedures. During Hurricane Florence a team of 911 staff were prepositioned in Raleigh for backup. This decision proved to be one of the great success stories of this storm. After the storm passed, the generator at the Emergency Operations Center failed. During this critical time, 911 calls were routed through Raleigh and supported lifesaving calls. Developing a plan with the appropriate memorandums of understanding will support future events. The staff supporting shelter operations identified a number of key supplies for shelters; including blankets, cots, first aid kits and medical supplies, formula, diapers, and supplies for infants and children. Due to the length of the storm, shelter operations lasted longer than expected. Many shelter residents had medical conditions that needed attention beyond the expertise and capacity of shelter staff. Shortly after the storm, the hospital set up a special needs shelter to house individuals that had medical conditions. A plan to shelter our special needs citizens should be developed prior to another disaster. The coordination of donations and volunteers before, during, and immediately after the storm proved to be challenging for New Hanover County. Due to the national media attention, supplies and donation offers were overwhelming for our nonemergency communications staff (EPIC). Better coordination with our community partners will help us to efficiently accept the donations and volunteers our community needs during a disaster. The county has already begun an effort with our partners to create a plan for the future. Feeding employees, shelter residents, and the community became a significant challenge during the storm. A community feeding plan should be developed with the appropriate memorandums of understanding. During and after the storm there was confusion regarding the assets within the county and it was difficult to quickly identify physical resources (backhoes, forklifts, trucks, etc.) In the future, using WebEOC and inventory software will maximize our emergency response efficiency. Staffing "Titles at the EOC sounded good, but the work didn't align. 1 was a Time Unit Leader and often felt like 1 had nothing to do because WebEOC automatically tracks a person's time when they log in. There has to be a better way to staff those positions. There were hours when 1 didn't feel like I was contributing and 1 didn't know what to do to help. 1 think we need to get rid of positions in the operations center that aren't being utilized or give those people tasks that make sense and are useful. We can't just do everything like it's always been done, it has to make sense for our operations now." New Hanover County staff have a wide range of skillsets and talents. During an emergency it will be helpful to better leverage these skillsets and talents. Ensuring that we have the right staff members in the right role at the right time is critical to the overall success of our response. A detailed description of each job and the skillset needed will help to ensure staff is assigned to the most appropriate role. Hurricane Florence was a very dynamic event. Empowering section chiefs and shelter managers with the autonomy to "staff up" or "staff down" will ensure employees do not get over utilized or underutilized. 4 Board of Commissioners - February 18, 2019 ITEM: 17- 2 - 4 HURRICANE FLORENCE AFTER ACTION REPORT Additionally, the day shifts and the night shifts had different work demands such as; placing orders, taking calls and delivering supplies, that results in the need for flexibility. The 911 staff was able to foresee the personnel shortage in Wilmington due to the staff that reported to Raleigh. Staff was able to quickly adjust schedules to prevent burnout and ensure staff had adequate rest between shifts. This flexibility was important and could have been beneficial at shelter sites. Employees felt very reactive to the response to Hurricane Florence and noticed missing roles and gaps within the EOC. For example, during the storm staff were trying to figure out where to locate a base camp for the FEMA Urban Search and Rescue team and the additional first responders that were coming to our community. It would have been helpful to have a prearranged plan in place that could be modified as needed. An entire planning section dedicated to the EOC would have been helpful to ensure all the of elements necessary for a successful response were in place or were identified. A planning unit could have also been responsible for situation reports that would communicate objectives, key operations, and resources. This would have increased efficiencies in New Hanover County's response. It was also determined that during an event such as Hurricane Florence, additional administration support for 911 staff was needed. The Emergency Management Director role was over - tasked during this event and, therefore, additional administrative support for 911 staff is needed to ensure sustainable operations. Moving forward, a new EOC organizational chart that includes some of the missing roles, streamlines communications and reflects best practices will be an important component to implement before the next hurricane season. Training "1 really wasn't prepared for what was being asked of me. The word "logistics" can mean so much, and 1 didn't feel like/ had the training to be successful. We have an annual hurricane training for our emergency roles, but it's hard to learn much in just a few hours. We need training that is specific to our emergency positions, more than once a year for four hours. 1 think it's important that we practice how to respond in a real event and know what those expectations are." Many employees felt unprepared for a storm of this magnitude. Ensuring our staff are trained and understand their roles and responsibilities is paramount for serving our community. Before the storm, the County should focus on a "family first" training that educates employees and their families for how to prepare for emergency events. This includes a family evacuation or shelter plan that provides employees comfort during the storm and allows them to focus on their responsibility to the community during the storm. In addition to a yearly drill to ensure that employees understand their roles and responsibilities, employees requested these trainings listed below: • FEMA/ NIMS training • First Aid/ CPR • Mental Health/ Trauma support training • HIPPA training • Safety Training 5 Board of Commissioners - February 18, 2019 ITEM: 17- 2 - 5 HURRICANE FLORENCE AFTER ACTION REPORT • Web EOC /Table Top training • Family, Pet and Home Preparation (Family First) • Red Cross Shelter training Action Plan The action plan that follows outlines each of the recommendations in this report with a specific task, responsible party, and timeframe for completion. 0 Board of Commissioners - February 18, 2019 ITEM: 17- 2 - 6 Board of Commissioners - February 18, 2019 ITEM: 17- 2 - 7 Action Plan Strategy Initiative Responsible Party Timeframe Modify EOC Organization Chart, February implement ID system EM, HR, & Strategy 2019 Clear emergency job descriptions & contact lists EM, HR & Strategy June 2019 Standardized, clear and consistent EM, Planning Section & briefings Communications June 2019 Staff Communications plan with annual Communications review for pre- storm, during storm, and after storm expectations; including staff reporting requirements Communications & HR June 2019 Public & Partner Communications Plan with annual review. Partners include non - profits and faith -based Communications & community, roles & responsibilities, Recovery Office in and information sources conjunction with LTRG June 2019 Implement and train a planning section Risk Management, IT, for EOC and Sheriff June 2019 Develop a security and accountability Risk Management, IT plan for EOC and shelters and Sheriff June 2019 Develop the onboarding and training to support the processes and ongoing integration of key partners and IMTS /EMACS into the EOC EM June 2019 Comprehensive sheltering policy for BoCC (with citizens, pets, employees, special recommendations from medical needs; including resources, DSS, Health, NHRMC, staffing and level of service. CJS, SRC, etc.) June 2019 Operations Develop a process to integrate incident management team (EMAC or internal) into operations EM Dec 2019 Comprehensive evacuation declaration County Manager, Clerk, guidelines and Legal March 2019 Develop Community Disaster Transportation Plans ( Intra & Inter EM, Wave Transit, County) NHRMC, Schools, etc. Dec 2019 Develop a critical building reinforcement strategy Property Management Dec 2019 Develop a consolidated safety center EM, County (EOC & logistics warehouse) Management June 2020 Document plans for Complete New — Planning Section Community distribution (CRRC, PODS) & Recovery Office June 2020 Board of Commissioners - February 18, 2019 ITEM: 17- 2 - 7 HURRICANE FLORENCE AFTER ACTION REPORT Board of Commissioners - February 18, 2019 ITEM: 17- 2 - 8 based on Hurricane Florence Response and key learnings Update site selection and document plans for response staging (Base Camp, Duke linemen /women, debris removal, New — Planning Section fuel, critical resources) & Recovery Office June 2020 Integrate the JCC into the EOC operations Sheriff, City Police June 2020 Prepositioned critical resource Property Management contracts (fuel, food, generators, etc.) and Finance June 2019 WebEOC access/ Sparta Access/ Mobile Web EOC EM /IT June 2019 Develop community feeding plan LTRG June 2019 Document plan to preposition 911 employees and assets outside of EM, New Planning county Section June 2019 County asset inventory tracking system Finance, EM, IT, (identify asset by mission) Strategy & Fire June 2019 Community asset inventory tracking Finance/ EM/ IT/ Resources system (identify asset by mission) Strategy June 2020 Develop and document plan for fuel Property Management consortium and community fuel farm & new Planning Section June 2020 Universal case management system IT /Recovery Office /DSS Logistical relief and distribution plan Airport (with New — and facility Planning Section) Transportation project prioritization and support for resiliency (1 -40, 1 -95, WMPO with County Cape Fear Crossing support Dec 2022 Develop a Business EOC to Chamber of Commerce communicate and coordinate with support from resources with local businesses Recovery Office Dec 2019 New 911 Director • • Staffing Staff assignments for .•. -• EOC organizational • expectations Add new staff to support Web EOC EM June 2019 FEMA/NIMs training EM June 2019 Training Role based annual training, drills, and exercises All departments June 2019 Board of Commissioners - February 18, 2019 ITEM: 17- 2 - 8 Board of Commissioners - February 18, 2019 ITEM: 17- 2 - 9 EMERGENCY OPERATIONS CENTER ORGANIZATIONAL CHART Emergency Public Information Center Emergency Management EPIC) Joint Information Center Control (JIC) Intergovernmental Liaison Emergency Services Branch Director =- Joint Command Center j1CC) Staging Area Unit Operations Section Chief Human Services Branch Director Shelter Unit Donation / Volunteer Coordination Unit Human Services Transportation Individual Care Coordination Liaison (IC -3) New Hanover Hospital (NHRMC) Infrastructure Branch Director Transportation Unit (Roads & Bridges) Public Works Stormwater Unit Contract Utilities Unit Cape Fear Public Utility (CFPUA) Planning Section Logistics Recovery Chief Section Chief Resource Unit Leader Service Branch Director Support Branch Director Situation Report Unit Information Mission / Resource (SITREP) Technology Unit (IT) Tracking Unit GIs Data Unit / Properties & Facilities Fuel /Generator Unit Assistance Unit Documentation Unit Feeding Unit Supplies Transportation Unit EOC Activation Level Monitoring Status Limited Activation Full Activation Finance / Admin Section Chief Human Resources Branch Director Budget Branch Director NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: February 18, 2019 DEPARTIMFNE Governing Body PRESEVMt(S): Chairman Barfield CONIACT(S): Kym Crowell, Clerk to the Board SUBJECT: Committee Appointments BRIEF SUMB ARY: Vacancies exist on the following boards and committees: • New Hanover County Industrial Facilities and Pollution Control Financing Authority • New Hanover County Juvenile Crime Prevention Council • New Hanover County Non County- Agency Funding Committee • New Hanover County Tourism Development Authority • Wilmington/NewHanover Port, Waterway & Beach Commission Superior Public Health, Safety and Education • Keep the public informed on important information RECOI AMMED MOTION AND REQUESTM ACTIONS: Make appointments. ATTACIII9INIS: New Hanover County Industrial Facilities and Pollution Control Financing Authority New Hanover County Juvenile Crime Prevention Council New Hanover County Non - County Agency Funding Committee New Hanover County Tourism Development Authority Wilmington/NewHanover Port, Waterway & Beach Commission COUNTY MANAGJ'I2'S COMMIENIIS AND RECONWEMATIONS: (only Manager) Make appointments. Board of Commissioners - February 18, 2019 ITEM: 18 The following appointments were made. New Hanover County Industrial Facilities and Pollution Control Financing Authority: Tara L. Lanier and Charles J. Whitley were appointed. New Hanover County Juvenile Crime Prevention Council Emily Jones was appointed in the Juvenile Defense Attorney category. Wanda Marino was appointed in the At -Large category. New Hanover County Non County - Agency Funding Committee: Rosetta Royster was appointed in the Public Safety /Judicial category. New Hanover County Tourism Development Authority: Charles Pennington was reappointed in the Bed & Breakfast Owner /Manager category. Wilmington/New Hanover Port, Waterway & Beach Commission: Donald E. Harris was appointed in the Commerce & Finance category. Board of Commissioners - February 18, 2019 ITEM: 18 COMMITTEE APPOINTMENTS NHC Industrial Facilities and Pollution Control Financing Authority Vacancies: 3 Terms: 6 years, expiring 2/22/25 Applicants Eligible For Reappointment Nominations Tara L. Lanier Charles J. Whitley Attachments: Committee Information Sheet Applications Board of Commissioners - February 18, 2019 ITEM: 18- 1 - 1 NEW HANOVER COUNTY INDUSTRIAL FACILITIES AND POLLUTION CONTROL FINANCING AUTHORITY Number of Members: 7 (Must be a qualified elector and resident of New Hanover County. No member can be an elected official) Term of Office: 6 years (G.S. 159C -4 requirement) Regular Meetings: As called by the Chairman of the Authority - annual meeting in August Statute or cause creating Authority: N.C. General Statute 159C -4. New Hanover County Resolution dated February 7, 1977 creating Authority. Purpose: To promote the right to gainful employment opportunity, private industry, the prevention and control of the pollution of the air, land and waters of the State of North Carolina in the safety, morals and health of the people. Brief on functions: (1) To aid in the financing of the industrial manufacturing facilities for the purposes of providing employment and raising below average manufacturing wages by financing industrial and manufacturing facilities through the issuance and sale of tax free revenue bonds; and (2) to provide tax free revenue bonds for established industries that are in need of modernization in order to meet the pollution control requirements of the country, state, county and city. Board of Commissioners - February 18, 2019 ITEM: 18- 1 - 2 r TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Neal W. Andrew, Chairman First 2/16/09 2/22/15 225 Braxlo Lane Second 2/16/2015 2/22/21 Wilmington, NC 28409 (910) 202 -5555 (W) William H. Cameron First 2/15/93 2/22/99 P.O. Box 3649 Second 2/15/99 2/22/05 Wilmington, NC 28406 Third 3/14/05 2/22/11 (910) 392 -2511 (H) (910) 762 -2676 (W) Fourth 9/19/11 2/22/17 Fifth 3/20/17 2/22/23 Brian McCormack First 3/12/07 2/22/13 822 Lambrook Drive Second 2/18/13 2/22/19 Wilmington, NC 28411 (910) 686 -7403 (H) (910) 815 -2718 (W) (910) 540 -1982 (C) Robert McFeeters Unexpired 3/ 0/17 2/22/19 136 Rogers Ave. Wilmington, NC 28403 ?10A'wVj 443 - 903 -9059 (H) Frank J. Oddo Unexpired 12/15/03 2/22/09 8312 Sidbury Road First 2/16/09 2/22/15 Wilmington, NC 28411 Second 2/16/15 2/22/21 (910) 686 -4281 (H) Board of Commissioners - February 18, 2019 ITEM: 18- 1 - 2 r INDUSTRIAL FACILITIES AND POLLUTION CONTROL FINANCING AUTHORITY (CONT.) Board of Commissioners - February 18, 2019 ITEM: 18- 1 - 3 'al TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION R. Hill Rogers, Vice - Chairman First 5/21/01 2/22/07 1201 Country Club Road Second 3/12/07 2/22/13 P.O. Box 3649 Third 2/18/13 2/22/19 Wilmington, NC 28402 (910) 763 -0273 (H) (910) 762 -2676 (W) Robert F. Ruffner, Jr., Secretary First 2/15/93 2/22/99 1801 Hawthorne Road Second 2/15/99 2/22/05 P.O. Box 4189 Third 3/14/05 2/22/11 Wilmington, NC 28406 Fourth 9/19/11 2/22/17 (910) 343 -1017 (H) (910) 392 -5220 (W) Fifth 3/20/17 2/22/23 Ex- Officio: Steve Diab, Attorney Revised: 2/2018 16 N. Fifth Avenue File: /Industry Wilmington, NC 28401 (910) 763 -2426 (W) Board of Commissioners - February 18, 2019 ITEM: 18- 1 - 3 'al NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Govemment Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 Board /Committee: ZNOuSTduPk` 1-a.ctiVJ-6esd ';�o1Lu,U^ Ctn1,IRA Fite -_ I - - ___ Name: a,\,Q L. I-aAA 1 e 0, E -Mail: G att, • hs,6 Home Address: 5SZ1 SKeeAr mod. Nn V- #Aing6N Z9409 (Street) dy (zip o e Mailing Address if different: (City) (Zip Code) Home Phone: 91 &4, - 7I J - saO y Fax: Cell: G /y^ 3-13 -3 934 Business: Years living in New Hanover County- Ll Male: Female: X Race: Nq Age: (02- (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name Employer. S+RA c-o A' m -114c, NO A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: Rr k *% la e1 EN-4 i wki tJ efm / uwAtmAA tcQ, Professional Activities: E mcai 4u s G9-- P, A U- /AP L i k tl i R,o o Mc r►41 Ca P4 0, i {7t.« s !' W ks o i ^510•• �, C Volunteer Activities: Ihad aN gait, CFCC W11seo te'ritR Why do you wish to serve on this board/committee? Z "A, bPAiVt� �+ tit [+moo �.Dt htt u a o"- �¢xa�u.�uu uw otk' " .Jo Li R flict of Interest: If aboard member believes he/she has conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself/herself from voting on the matter. What areas of concern would you like to see addressed by this committee? dAA'-&­ U Qualifications f— orserving: _ M, s,iE - 30 i Other municipal or county boards✓committees on which you are serving: G LAu A4-AL, h"-t-- - List three local personal references and phone numbers: 1. Z /r /apex 6.ezo iY�G , �fYir/+.0 /.tom. Y f ff n !4n G 2 6 p z. 'k &M, - �� iPid 9l0 y :po 7-85-8. 3. A4c.C4a.•+�, L!, 5, "4� . a� .J u�9 -e-� . lr fo 3�- 9a a-9 Date: jAM 019 Signature Applications are kept on file for 18 months I understand t a� board or committee appointee may be removed PPI eP Y PPo Y without cause by a majority of County Commissioners. Please use reverse side for additional comments Board of Commissioners - February 18, 2019 ITEM: 18- 1 - 4 K, '14't n-eA i C FPI A NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 Board /Committee: Industrial Facilities and Pollution Control Financing Name: Charles Justin Whitley E -Mail: 7whitley @wmjordan.com Home Address: 8919 New Forest Drive Wilmington NC 28411 (Street) Y (Zip Code) Mailing Address if different: (City) (Zip Code) Home Phone: 9105998291 Fax. Cell: 9105998291 Business: 6794551 Years living in New Hanover County: 11 Male: ✓ Female: Race: Caucasion Age: 41 (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name. No Employer. A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: Senior Project Manager /General Contractor Professional Activities: Chairman Associated Builders and Contractors, Leadership ILM 2018 Volunteer Activities: Why do you wish to serve on this board/committee? I have a personal interest in the protection of our local resources and economic development to facilitate sustained regional growth. Conflict of Interest: H a board member believes he /she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he /she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself /herself from voting on the matter. What areas of concern would you like to see addressed by this committee? Maintaining regional wage and economic growth while also supporting enviromental health. Qualifications forserving:.My profession keeps me closely tied to industry and the enviroment. I am accutely aware of the importance of the health of both these to our local economy. Other municipal or county boards/committees on which you are serving: N/A List three local personal references and phone numbers: 1. Judge Chad Hogston 910 - 512 -4865 2. Rob Beale 910 - 391 -5774 3 Charles Boney 910- 520 -1374 Date: 2-1-19 Signature Applications are kept on file for 18 months I understand that any board or committee appointee may be removed without cause by a majority of County Commissioners. Please use reverse side for additional comm6RSrd of Commissioners - February 18, 2019 ITEM: 18- 1 - 5 COMMITTEE APPOINTMENTS NHC Juvenile Crime Prevention Council Vacancies: 2 Categories: 1 -At-Large 1 - Juvenile Defense Attorney Terms: At Large — unexpired, expiring 9/30/19 Juvenile Defense Attorney — 2 years, expiring 9/30/21 Applicants Category Eligible For Reappointment Nominations Hunter Cockrell At -Large Emily Jones Juvenile Defense Attorney Wanda Marino At -Large Daawud Naseer El-Amin At -Large Attachments: Committee Information Sheet Applications Board of Commissioners - February 18, 2019 ITEM: 18- 2 - 1 NEW HANOVER COUNTY JUVENILE CRIME PREVENTION COUNCIL Members: Limited to no more than 26. 12 appointed by the Commissioners in the following categories: Member of faith community, 2 school students under age 18, juvenile defense attorney, member of business community, parks and recreation representative, 7 at- large, and county commissioner or designee. Agency Representatives: School superintendent or designee, chief of police or designee, local sheriff or designee, chief district judge or designee, district attorney or designee, chief court counselor or designee, AMH /DD /SA director or designee, substance abuse professional, county manager or designee, health director or designee, DSS director or designee, and United Way or other non - profit member. Terms: 2 -year terms (Changed from 3 -year terms to reflect requirements of General Statutes) 9/06 Regular Meetings: Meetings are held seven times a year (3rd Friday at 12:00 p.m.) in Human Resources Training Room B in the New Hanover County Government Center, 230 Government Center Drive, Wilmington, NC. Statute or Cause Creating Task Force: NC General Assembly established JCPC on 12/21/98. Revised membership GS 1436 -846. Purpose: The JCPC is to assess, prioritize and identify ways to meet needs of youths who are at -risk of delinquency or who have been adjudicated, undisciplined, or delinquent; identify community risk factors; recommend allocation of state funding for youth programs that address these risk factors; and evaluate the effectiveness of these programs. Board of Commissioners - February 18, 2019 ITEM: 18- 2 - 2 ;I TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Business Community John Dismukes First 10/16/17 9/30/19 4166 Breezewood Dr. #204 Wilmington, NC 28412 910 - 465 -4250 (H) Faith Community Clifford D. Barnett, Sr. First 10/16/17 9/30/19 4949 Wythe Place Wilmington, NC 28409 910 - 799 -4646 (H) 757 - 537 -2019 (C) Juvenile Defense Attorney Vacant Under Age 18 (2 Students required) Joseph Jarrett First 3/12/18 9/30/20 Wilmington, NC 28409 Drew Vliet First 12/18/17 9/30/19 Wilmington, NC 28405 Board of Commissioners - February 18, 2019 ITEM: 18- 2 - 2 ;I JUVENILE CRIME PREVENTION COUNCIL (CONT.) Board of Commissioners - February 18, 2019 ITEM: 18- 2 - 3 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Members -at -Large Ryan Casey First 10/1/18 9/30/20 106 Tanbridge Road Wilmington, NC 28405 508 - 369 -7742 (C) 910 - 6794093 (W) Martin Green First 10/1/18 9/30/20 146 Stokley Dr. Wilmington, NC 28403 336- 3274368 (C) Cathy Guidry First 9/14/15 9/30/17 414 West Blackbeard Road Second 9/18/17 9/30/19 Wilmington, NC 28409 910- 791 -4740 (H) 9104714740 (C) 910471 -4742 (W) Eric Lytle First 9/18/17 9/30/19 400 Bayfield Drive Wilmington, NC 28411 910 - 617 -4015 (C) 910 - 509 -5124 (W) Cary McCormack First 9/19/16 9/30/18 1800 Elease Lane Second 10/1/18 9/30/20 Wilmington, NC 28403 910 - 679 -4582 (H) 732 - 275 -7291 (C) Kelly C. Silivanch First 10/1/18 9/30/20 1205 Beeston Court Wilmington, NC 28411 910- 617 -8287 (C) 910 -39 -4602 (W) County Commissioners' Designee Avril Pinder /Kathy Stoute 8/20/12 Undesignated New Hanover County Deputy Manager 230 Government Center Drive, Suite 195 Wilmington, NC 28403 910- 798 -7184 (W) Board of Commissioners - February 18, 2019 ITEM: 18- 2 - 3 JUVENILE CRIME PREVENTION COUNCIL (CONT.) Board of Commissioners - February 18, 2019 ITEM: 18- 2 - 4 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Agency Representatives: District Attorney's Office: Lillian Salcines- Bright Undesignated DSS: Wanda Marino Health Department: Maria Turnley Judge of District Court: Judge JH Corpening, Chair Juvenile Justice / Courts: Robert Speight NHC Schools: Dr. Rick Holliday Public Defender's Office: Lyana Hunter Sheriff Department: Sgt. E. Granada or Lt. E. Brown Substance Abuse Center: Ryan Estes Trillium Health Resources — Southern Regional Area Board: David Tart United Way: Tommy Taylor Wilmington City Police: Melissa Moore Youth Empowerment Program: Chris Preston NC JJ &DP Consultant: Jesse Riggs File: /JCPC Staff liaison /support: Wendy DuBose Revised: 11/2018 Board of Commissioners - February 18, 2019 ITEM: 18- 2 - 4 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 W' Wilmington, NC 28403 COMMITTEE APPLICATION MIR Telephone (910) 798 -7149 FAX (910) 798 -7145 Board /Committee: New Hanover County Juvenile Crime Prevention Council Name: Hunter Cockrell E -Mail: hunter.cockrell@ncfbins.com Home Address: 2528 Confederate Dr Wilmington, NC 28403 (Street) (Zip Code) Mailing Address if different: Same (City) (Zip Code) Home Phone: Fax: Cell: 252- 230 -2072 Business: Years living in New Hanover County: 4 Male: ✓ Female: Race: Caucasian Age: 23 (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name Employer. A/C, kj Suum) A person currently employed by the agency or department for which this application is made, must resign hisfier position with New Hanover County upon appointment in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: Agent with NC Farm Bureau Professional Activities: Volunteer Activities: Habitat for Humanity Why do you wish to serve on this board/committee? I wish to do what I can to make a difference in my community and these childrens' lives Conflict of Interest: If a board member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of hisfier respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest either direct or indirect, in the issue under consideration. The member should then excuse himselfiherself from voting on the matter. What areas of concern would you like to see addressed by this committee? Further development and more specialization within all programs that benefit the youth of New Hanover County Qualifications for serving: Leadership positions in various clubs and organizations at UNCW experience with a variety of local non - profits Other municipal or county boards/committees on which you are serving: N/A RECEIVEi) List three local personal references and phone numbers: B O C OFF. 1. John Dismukes - 910 - 465 -4250 2. Dwayne Graham- Agency Manager Mayfaire Branch Farm Bureau- 910- 332 -9900 3. Daniel Thurston - 910 - 547 -9486 Date: 09/06/2018 Signature Applications are kept on file for 18 months I understand that any board or committee appointee maybe removed without cause by a majority of County Commissioners. Please use reverse side for additional comments Board of Commissioners - February 18, 2019 ITEM: 18- 2 - 5 01/29/2019 11:23 (FAX) P,002J002 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Govemment Center Drive, Suite 175 Wilmington, NC 28403 Telephone (910) 798 -7149 FAX (910) 799-7145 Board /Committee: Name: Home Address: I- ' P1 lht COMMITTEE APPLICATION ".. A �- I E -Mall. C CJW F•SY7 6GMA) L • PIKen, irk [�)-P - ►J ILM ►y-i -roe./ 2gwl Mailing Address if different: (C40 (Zip Code) //;; Home Phone: Fax: -3-7 I Cell: q)O �31 Business:q IP 7i7/ Years living in , 1 New Hanover County 3o Male: Female:N Race: W Age: 50 (Information for the purpose of assuring a cross - section of the community) Do you have a family member em��pl``oyed by New Hanover County? If yes, name Employer. A 4 Jy `E'S I p(J C_ A person Currently employed by theagency or deparMrertf for which i s appucyeon is Mot, must resign h/sfner position with New Hanover County upon appointment in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. �,� Occupation: . I C �s�'✓ - I Professional Activities; Volunteer Activities: Why do you wish to serve on this board/committee? P&Pur 4r- 1 -10/"* C*Offfct of Interest: #a board member believes he/she nab a Conflict or potential conflict of interest on a particular Issue, that member should state thi belief to the other members of his/her respective otxW during a public meeting. The member should state the nature of thrr conflict demlling stet he/she has a separate, private, or monetary interest either direct or indirect, in the issue under consideration, The member should then excuse himselffherself from voting on the matter. What areas of concern would you like to see addressed by this committee? rE rtu4LTIi•D1i3�ou�l C8f Qualifications forserving:1. MV 5.5 Nl 4AgS° r � ISM br county boards✓committees on which you are serving: List three local personal references and phone numbers: Cr "'T - z LEAN A .Ih -rrp4e v o n OFF 3. f 09 fur U CA 6fti- Date: �If Signature Applimflono are kept on file for 18 months I understand that any board c m ee appointee may be removed without cause by a majority Please use reverse side for additional comments v y Commissioners. Boar 2019 ITEM: 18- 2 - 6 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 1I i Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 ffJ Board/Committee: New Hanover County Crime Prevention Council < ^f4kbEk_ Name: Wanda M. Marino E- Mail:wneidig @charter.net Home Address: 7519 Promontory Court Wilmington 28412 (street) (Zip Code) Mailing Address if different. Home Phone: Fax: (City) (Zip Code) Ceii:910- 471 -9001 Business: Years living in New Hanover County: 20 Male: Female: ✓ Race: Caucasian (information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? if yes, name Age: 61 Employer. A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: Retired Professional Activities: Recently Retired Volunteer Activities: Advocacy for animals, President of BOA Why do you wish to serve on this board(committee? Continue advocacy for children and familes Conflict of Interest. If a board member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he /she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself/herself from voting on the matter. What areas of concern would you like to see addressed by this committee? I have been a member of JCPC as a professional and would love to continue with their mission of services for prevention Qualifications for serving: I have over thirty years in Social Work and have a passion to continue advocating for children and families in our county. Other municipal or county boardslcommittees on which you are serving: None List three local personal references and phone numbers: REI C E I V E ID 1. Judge J.H.Corpening,II, 910 - 617 -5130 2. Commissioner Woody White, 910- 798 -7259 3. Robert Speight, 910 - 262 -3693 Date: January 28, 2019 Signature W6 1A ! -M - m0,4 �A,10 Applications are kept on file for 18 months I understand that any boa or committee appointee may be removed without cause by a ma'ori�r of County Commissioners. Please use reverse side for additional commgh&d of Commissioners -February '18, 2019 ITEM: 18- 2 - 7 ..•... •., uo. u.� "AMW Ito �"' 0n$ "10 28 COMMITTEE APPLICATION Te%phone (910) 798 -7149 FAX (910) 798 -7145 BoarWCcnrn)lttee: New Hanover County Juvenile Crime Preventlon Board Name: Daavud Nasser z3.-Amin Nome gddre= 3131 Reminisce Rd Mailing Address !f different: smash noocovers @gmail . cam (CRY) -- (rQ Code) Home phone: 910 547 6674 Fax: Celli 910 547 6674 Business: Years living in New Hanover County: 24 Male: Female: Race: _ Ac=z,c�i�S qge (Im mra for the purpose of assuring a cross - section or the communRy) Do you have a fatuity member employed by New Hanover County? If yes, name NO Employ�er.�y�+ Jvrc A Jam► cw►enrFl 9^7VV Yi YN �p[ °mil (f �f .+ /Y. 1! JJ iii is //w� t�sign 1IlY/ J I�IN�r vw. 1 T ^• �pQ•N•.�.,4 M1 ao�o+dmcewrmau�V� sec 4ora�tvewrra .,overco�ey>o►�,�tao><ry FI.„ or�epst, ahav�noJ� ,.,ayr„�„r�rnys„�,f,�yor d�oa►trnenJ: pccupayon.Hental Health Care porker Professional Activities: Writing VolunteerAcdhrltles: Cczmun&tY Activism Why do you wish to serve on this boarWcommittee? To better serve the youth of New Hanover conaktorkwWwst Jfa board member betreres hathe ha" a c&od orpo cmffl ct ofinaua"ton one paytiadariasrte, trrs member shordFi smte flit" berlef to the ww members W hi"rher or kx%ee bond 1&%* a per c rna &Mg 771e member "hattd "rate Hre natme & gw oornr� defwft that he/stre has a sere, pdv&V a monetary ntme"y etUler oYrect orindrec; b► the tsstre under corrslderation. The rnanberahotdd Alen excuse t�rrSSeA6/iersrilbam wlfigow Nte tnaKer. What areas of coneem would you like to we add►sssed by this committee? Gang behavior in the South. Cultural norms and sterotypes. QuallfibWons for Serving: Have studied and written on youth behavior especially as it relates to the young black male population Other municipal or county boanWoommiN+ees on which you are serving: None List three k)CW personal relbrances and phone numbers: a CL , ` F 1. Hollis Briggs 910 - 352 -2473 Z Frankie Roberts 910 -262 -1600 James Utley 910- 538 -5433 Q 60C OFF Dam: November 10, 2018 819"Wre ti, 9� e_a�� Apps are kept an So ror 18 mahlis 1 urgAwstand that any board or cons rommved wrtfrout cause by a nm fancy oreoan►e� Please use reverse side far ad�ona! ooramerds T- 1;CEIVED Board of Commissioners - February 18, 2019 ITEM: 18 -2 -8 BOC OFF . COMMITTEE APPOINTMENTS NHC Non - County Agency Funding Committee Vacancy: Category: Public Safety /Judicial Terms: Unexpired, expiring 6/30/20 *Note: To align committee member term expirations with the budget calendar, staff requests the Board approve the terms to expire in June instead of January. Applicants Category Eligible For Reappointment Nominations Rosetta Royster Public Safety /Judicial Attachments: Committee Information Sheet Application Board of Commissioners - February 18, 2019 ITEM: 18- 3 - 1 rid NEW HANOVER COUNTY NON - COUNTY AGENCY FUNDING COMMITTEE Number of Members: 7 members appointed by the County Commissioners as follows: 1 member for each of the following categories: At- Large, Educational (pre -k thru 12), Faith - Based, Seniors /Elders, Business/Workforce Training, Public Safety /Judicial, and Cultural /Recreation. Term of Office: Initial terms will be staggered. Terms will be set by the Board of Commissioners by lottery in order to determine who will serve the initial two (2) year and three (3) year terms. Thereafter, terms will be for three years; no member shall serve more than two (2) full successive terms. Meeting Schedule: As needed between February 1St and March 301h of each fiscal year. Eligibility: Appointees must disclose all board positions and /or paid employment with non - profit agencies in their application. It is the responsibility of the appointee to ensure his /her list of board positions and employment maintained by the Clerk to the Board's Office remains current. If an agency directly affiliated with an appointee applies for funding, the appointee will be recused from that funding deliberation and decision. Established: November 6, 2017. Brief on the functions: The purpose of the Non - County Agency Funding Committee is to review and score outside agency requests; recommend agencies to fund and amount per agency (total not to exceed allocable budget); and provide feedback to agencies. board OT Commissioners - reDruary l3, 20 l y ITEM: 18- 3 - 2 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION Damien Buchanan 3814 Halifax Rd. Seniors /Elders First 1/22/18 1/31/21 Wilmington, NC 28403 910 - 789 -0521 (C) Elizabeth DeBiasi 6105 Blenheim Place Educational (pre -k First 1/22/18 1/31/21 Wilmington, NC 28409 thru 12) 910 - 399 -7446 (H) 910 - 364 -3548 (C) Fred Gainey 1122 -301 Harbour Dr. At -Large First 1/22/18 1/31/20 Wilmington, NC 28401 910 - 620 -8823 (C) 910 - 799 -3435 (W) William N. Lewis 541 McEachern Court Cultural/ Recreation First 1/22/18 1/31/21 Wilmington, NC 28412 910- 515 -6262 Bruce Mason 411 S. Front Street Wilmington NC 28401 Public Safety/ Judicial First 1/22/18 1/31/20 910 - 515 -0901 (C) 910 - 763 -8106 (W) UVA�(el 910 - 341 -7919 (F) Randy Reeves 3212 Snowberry Ct. Business/ First 1/22/18 1/31/21 Wilmington, NC 28409 Workforce Training 910 - 262 -5311 (H) 910 - 251 -5455 (C) board OT Commissioners - reDruary l3, 20 l y ITEM: 18- 3 - 2 Shannon Winslow 6805 Hardscrabble Ct. Faith -Based First 1/22/18 1/31/20 Wilmington, NC 28409 910 - 612 -8050 (C) Staff Liaison: File: OAF Lisa Wurtzbacher, Chief Financial Officer Rev.: 07/2018 Finance Department 230 Government Center Drive, Suite 165 Office: 910- 798 -7211 Board of Commissioners - February 18, 2019 ITEM: 18- 3 - 3 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 290 eovemMgnt CenW Dr"I Sub 176 IN6min910n, NC 2691)3 X (810 98-7145 7149 eoarWcomm/Nee. Non - County /regency ri. NON - COUNTY AGENCY FUNDING COMMITTEE APPOINTMENT z T Committee Desired Category; Public Safety /Judiaal Name: Rosetta Royster Home E NaJ/; RNRoyster@gmail.com Address: 1ington, NC Mailing Address if dltferent,. PP Code) Home Phone. 9191-63&5060 Fox, tf � coil. CLb cos) Years !lying in Business: New Hanover County: 4 months Male: (Information for ft pulp � assudn9 amaaa�D of the cot meoICaMA►nt�rign Age-37 Do you have a family member entp /oy�ed by New Hanover County? K yes, name no Employer, State of North Carolina - New Hanover County District Attorney's Office A Person cenanlly wnp/oyisd bythe e9enry or depa brknt 111111, which 11 appoinbnerlf H e000rn►anoa with ArtjGe Vl, Soefion 7 of the New Hanover Co tron ie made, must resign htarherpos>hon with AkwH�nover Gbun fam�ry member amp/oved by such o9enry or deparbnanf. 4' Peraonne/ Pokey Rudlle mwe applicant should have no ea to Occupation. Assistant District Attorney Please list ALL board positions anaVor pe/d amp /oyr»ent with non profJt or county boar Wcommlttees on which you are serving (Please use mvemaa ids for dd pon l C oonunenis): municipal Professional Activities: Member NC State Bar VolunteerActhr/t/es, Serve as a volunteer with Brigade Boys and Girls Club WhY do You wish to serve on this boarWcomml[tee? I am passionate about service and advocacy for the underserved. Would like to apply Inv exoerienr�a �,,..�•:,.., ._:_._ __ belief to the other - _. _ .. ..ae.�6 navarre nas a confFd a potential con!/id Of &rtelest on a particular issue that rnernber a1►ou/d afate this has a separate members of dot yr respedlve board dudn9 a re ft me ft The member should state ft nature of @10 from vioflag on the mater r monetary interest esker dliect or lndirect, in the issue under consideration. The member sho wnft cu data ft Mm hersha himseA►Asmelf Whet areas of concern would you like to see addressed by this committee? ecOnomie disparities in the community and u limited ffw dal resources of the County in a meenin hd ymy to have the most IMRCI h the work of vartomilgencie I hold an and s/0 s to the eomm Quafifkatlons for serving: undergraduate degree in Business Administration with a concentration In Finance, 1 have previoaaly managed budget (btah is an employee and vclunk,80 of no"Mas and meMffid eta summ or no n-Prolrt agentles in aceetnplltxdna stated agendas. List three Iota/ personal references and phone numbers: 1. Charles Blanton, Attorney, The Bosernan Law Group - 910 - 742 -7a Z, Ben David, District Attorney, New Hanover County - 910-772 -661 3, Charlene Richardson. County Resident - 910-612 -7792 Date. 2/1 /19 Applkvrions are kept on Ado for fB months Signatu 4&���� I underefand that any board or c mit appobrsse racy be ren without cause by a ma/omrty of ibrrn(y Comm/ssioners. Please use reverse side for addMonal comments RECEI�TEE FED 0 4 20119 Board of Commissioners - February 18, 2019 ITEM: 18 -3 -4 BOC OFF COMMITTEE APPOINTMENTS NHC Tourism Development Authority Vacancy: Category: Bed & Breakfast Owner /Manager Terms: 3 years expiring 12/31/21 *Note: After an extended advertising period with no new applications received, existing member is willing to serve an additional term. Attachments: Committee Information Sheet Application Board of Commissioners - February 18, 2019 ITEM: 18- 4 - 1 Eligible For Applicants Category Reappointment Nominations Charles Pennington Bed & Breakfast Owner/Manager Attachments: Committee Information Sheet Application Board of Commissioners - February 18, 2019 ITEM: 18- 4 - 1 NEW HANOVER COUNTY TOURISM DEVELOPMENT AUTHORITY Number of Members: 15 voting members: 5 ex- officio members and 10 members appointed by the Board of County Commissioners. The five ex- officio members are the Chairman of the Board of County Commissioners, the Mayor of the City of Wilmington, and the Mayors of the Beach towns or whomever they appoint by each elected body. The other ten members are in the following categories and must have experience in promoting travel and tourism: a. Owner /manager of a hotel of 150 rooms or more in the Town of Wrightsville Beach b. Owner /manager of a hotel in the Town of Carolina Beach c. Owner /manager of a hotel in the Town of Kure Beach d. Owner /manager of a hotel of 150 rooms or more in the City of Wilmington e. Owner /manager of a hotel of fewer than 150 rooms in the City of Wilmington f. Owner /manager of a bed and breakfast facility g. Owner /manager of company that manages and rents more than 100 vacation rental properties h. Representative of a tourism attraction i. Representative of the Wilmington Chamber of Commerce j. Owner /manager of a restaurant business Term of Office: 3 -years with no one serving more than two consecutive full terms (excluding Chairman of Commissioners and Mayors). Regular Meetings: Fourth or Fifth Wednesday of every other month at 5:30 p.m. at various locations in the county. Statute or cause creating Bureau: On October 3, 2002, through House Bill 1707, the North Carolina General Assembly directed that the New Hanover County Board of Commissioners designate the Cape Fear Coast Convention and Visitors Bureau as a Tourism Development Authority (TDA) to promote travel, tourism, and conventions in New Hanover County, and to administer related tourism expenditures. The TDA shall take effect and come into creation on January 1, 2003, with all those powers, rights and duties set forth in House Bill 1707, Session 2001. The Authority shall hereinafter be known and operated as the New Hanover County Tourism Development Authority d.b.a. Cape Fear Coast Convention and Visitors Bureau. Board of Commissioners - February 18, 2019 ITEM: 18- 4 - 2 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION Anne E. Brodsky Kure Beach Hotel First 12/20/10 12/31/13 Palm Air Realty Owner /Manager Second 12/9/13 12/31/16 133 N. Ft. Fisher Boulevard Third 2/20/17 12/31/19 Kure Beach, NC 28449 910 - 458 -5269 (W) 910 - 228 -7810 (C) Jason Spencer Bryant Vacation Rental Unexpired 12/31/17 4104 Conner Ct. Properties (100 +) 12/19/16 Wilmington, NC 28412 Owner /Manager First 12/18/17 12/31/20 910 - 297- 6812(C)910- 255 -3764 (W) Board of Commissioners - February 18, 2019 ITEM: 18- 4 - 2 TOURISM DEVELOPMENT AUTHORITY (CONT.) PAGE 2 Board of Commissioners - February 18, 2019 ITEM: 18- 4 - 3 is TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION Christine Divoky Tourist Attraction Unexpired 12/31/19 5252 Woods Edge Rd. 11/13/18 Wilmington, NC 28409 910 - 233 -2013 (C) 910 - 762 -1260 (H) Natalie H. English Chamber of First 4/17/17 12/31/19 309 Foxhall Court Commerce Wilmington, NC 28412 704 - 968 -0956 (C) 910 - 762 -2611 (W) Nicole Jones Wilmington Hotel Unexpired 11/13/18 12/31/20 302 Dogwood Lane (5 150) Wilmington, NC 28409 Owner /Manager 910 - 262 -6115 (C) 910 - 313 -0824 (H) 910 - 395 -8224 (W) Nicolas Montoya, Chairman Wrightsville Beach First 12/9/13 12/31/16 219 N. 17th Street Hotel Second 12/19/16 12/31/19 Wilmington, NC 28401 Owner /Manager 910 - 617 -2946 (C) 910 - 256 -2251 (W) Charles Pennington Bed & Breakfast Unexpired 9/20/04 12/31/06 The Verandas Bed and Breakfast Owner /Manager First 12/18/06 12/31/09 202 Nun Street okk -gyp c�SQgAfei Second 1/19/10 12/31/12 Wilmington, NC 28401 -5020 V �",,,, Third 12/17/12 12/31/15 910 - 251 -2212 (H/W) -r�WK Fourth 12/14/15 12/31/18 Daniel Perkins, Secretary Wilmington Hotel Unexpired 8/22/16 12/31/17 Hotel Ballast ( +150) First 12/18/17 12/31/20 301 No. Water St. Owner /Manager Wilmington, NC 28401 910 - 763 -5900 (W) 910 - 232 -6021 (C) 910 - 399 -6269 (H) 910 - 763 -0038 (F) LeAnn Pierce Carolina Beach Hotel Unexpired 2/18/13 12/31/15 Drifter's Reef Hotel Owner /Manager First 12/14/15 12/31/18 701 N. Lake Park Boulevard Second 12/17/18 12/31/21 Carolina Beach, NC 28428 910 - 520 -5921 (C) 910 -458 -5414 (W) Angela Rhodes, Vice - Chairman Restaurant First 12/17/12 12/31/15 Catch Modem Seafood Cuisine & Owner /Manager Second 12/14/15 12/31/18 Phun Seafood Bar Third 1/22/19 12/31/21 803 Calico Crossing Wilmington, NC 28411 910 - 777 -9551 (C) 910 - 799 -3847 (W) Ex- officio Members: Patricia Kusek New Hanover County 1/9/2017; 1/8/18; Undesignated Commissioner 1/7/19 Mayor Joe Benson Carolina Beach 12/17 Undesignated Board of Commissioners - February 18, 2019 ITEM: 18- 4 - 3 is TOURISM DEVELOPMENT AUTHORITY (CONT.) PAGE 3 Board of Commissioners - February 18, 2019 ITEM: 18- 4 - 4 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION Mayor Craig Bloszinsky Kure Beach 12/17 Undesignated Mayor Bill Saffo City of Wilmington 12/09 Undesignated Mayor Bill Blair Wrightsville Beach 12/09 Undesignated Lisa Wurtzbacher, Treasurer New Hanover County 8/12 Undesignated Finance Officer Contact: Kim Hufham, President/CEO File:/TDA Wilmington and Beaches CVB Revised: 01/2019 505 Nutt Street, Unit A Wilmington, NC 28401 910 - 341 -4030 (W), 910 - 520 -9194 (C), 910 - 341 -4029 (F) Board of Commissioners - February 18, 2019 ITEM: 18- 4 - 4 NEWHANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drfve Suite 176 Wdmingion OVC 28403 Telephone (910) -798-7149 FA)( f910,-198-7145 COMMITTEE APPLICATION,,'. B 0 -W&C 4Wn"Wtee. . , Touriss.Development Authority , — - - . - - Name: Charles Pennington - _ -- B lfdaik vet4nda*40 siot. acm Address: 202 Nun Street Wilmington, NC 1,-20401 Mailih ,g Address if different: f0ty) (Zp Code) Home phorm 910 251 2212 Fax: Cell. 910 899.5732- Business. Years living in Now Hanover County, Male: ✓ Female: Race: Age. i Information for the purrxtse of assartry a Cross-section of the community)", Do you have a family member employed by New Hanover County? If yes, name no Employer. The Verandas - Self Employed tlA-, agency or deoaq"en., lot which the azw:iicafton ,s made. musteshy n MsAerposttionwith Aew Hanovor Gownyi;por? aW*meot in Fwthermxe , immediate ramfTy member employe by siy;t; agency or Occupation: Innkeeper Professional Activities: Volunteer Activities: Why do you wish to serve on this board/committee? I would like to continue to share �y input, ideas, and enthusiam, especially with the acceptance of the new "Strategic Plan##! Conflict of Interest 7 a boxd -Gnt.e? teheveF I;e,1,ve o6s ; cow'!, - .1 �,; ,Y,' conkC' ct rrre,esl on a part zular issoe. toat me-be, srou.al siate this o0ef to Vie o!he; mevrt e7s of ks,�he- I espA--.-;VT- tic arc Cutirg! a put-, -C mev —I 'he s, ou,'j stare the ,atuie of thf, cor;l7ict deta"ling that he'shc nas a separwe o-, :wuev Mimi, diaec o—rdirect, ' me essve :;cder co,,*s-deafio,) T!)e Lc: -,,�,)Wd flier, hir7seit,`1?,?rsqf -,GIT) voting 0-n Ire mwte, What areas of concern would you like to see addressed by this committee? Further development of the "Strategic Plan": it's communication and integration with the citizens of N.H.Co. Qualifications for serving: I have been on the Board for 15 years and offer a lot of knowledge, history, and experience in the hospitality business. Other municipal or county boardslconimittees on which you are serving: Board of Directors for the C.P.C. Hospitality Program List three local personal references and phone numbers: i. Kim Hufh9m 341 4030 2. Susi Hamilton 763 7349 3. Mayor Saffo Ron Zapple Date: January 24, 2019 Signaturd.. Applications are kf,;),* on file fcr 18 months I ue!dustana'tha, any board or committee appointee may be rer"d B?,ard of Comrft0gffi&��2��Pbm` 9rP`8!12e'1@our`ty Commissioners. Please use reverse side for additional conjinell S ITEM: 18- 4 - 5 COMMITTEE APPOINTMENTS Wilmington /New Hanover Port, Waterway & Beach Commission Vacancy: Category: Commerce & Finance Terms: 3 years expiring 2/28/22 Applicants Category Eligible For Reappointment Nominations Donald E. Harris Commerce & Finance Nicholas Silivanch Commerce & Finance X Attachments: Committee Information Sheet Applications Board of Commissioners - February 18, 2019 ITEM: 18- 5 - 1 WILMINGTON /NEW HANOVER PORT, WATERWAY & BEACH COMMISSION Number of Members: 17 6 Appointed by County Commissioners Categories: Shipping, Commerce and Finance, Terminals and Industry, Environmental Concerns, Tourism, County representative on the NC Beach, Inlet, and Waterway Association, and County Commissioner 5 Appointed by City Council Categories: Engineering and Development, Business, Transportation, Member at Large, and Council member Mayor of Wrightsville Beach or designee Mayor of Carolina Beach or designee Mayor of Kure Beach or designee Ex- Officio Members: N.C. State Ports Authority Executive Director or designee, Chamber of Commerce Executive Director or designee, and Figure 8 Homeowners' Association President or designee Term of Office: 3 years Regular Meetings: The second Wednesday of each month, at 4:00 p.m. in the Finance Conference Room #500, at the New Hanover County Government Center, 230 Government Center Drive, Wilmington, NC. Statute or cause creating Commission: County Commissioners endorsed the formation of this Commission on 12/16/1974. (Minute Book 16, page 67) The County Commissioners assigned the Commission the responsibility of studying and preparing recommendations for the best use of the Room Occupancy Tax Funds to be presented to them for approval. The Commissioners expanded the membership by adding a Kure Beach representative on 4/16/1984 (Minute Book 19). Furthermore, the Commissioners added a member of the NC Shore & Beach Preservation on 5/16/2005, County Finance Director as special appointee on 2/16/2004, and the Figure 8 Homeowners Association president or designee as an ex- officio member on 7/1/2013. Purpose of Commission: To investigate, initiate, and support general water resource development projects to include but not limited to: 1. Port, waterway and river improvements supporting the shipping industry; 2. Beach nourishment and conservation in conjunction with inlet management; and 3. Water resource development projects that will serve industry; encourage tourism; commercial /charter fishing; recreational boating and mitigate the threats of storms and flooding Brief on Functions: The Commission will cooperate closely with the U.S. Corps of Engineers, the N.C. Division of Water Resources and other federal and state agencies in the pursuit of projects that may benefit our community. The Commission will also work with elected officials including federal and state officials and such groups as the NC Water Resources Congress and NCBIWA in order to obtain support, approval, and funding as appropriate. The Commission will pursue these projects with full consideration of potential environmental effects. Finally, the Commission will make every effort to fully inform and provide recommendations to the County Commissioners, Wilmington City Council, and Beach Town Councils. Board of Commissioners - February 18, 2019 ITEM: 18- 5 - 2 WILMINGTON /NEW HANOVER PORT, WATERWAY & BEACH COMMISSION PAGE 2 Board of Commissioners - February 18, 2019 ITEM: 18- 5 - 3 is TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION Woody White County 1/7/19 Undesignated 230 Government Center Drive, Commissioner Suite 175, Wilmington, NC 28403 910 - 798 -7149 (NHC) Dennis Barbour, Chairman NC Beach and First 2/17/14 2/28/17 511 Clarendon Boulevard Waterway Second 2/20/17 2/28/20 Carolina Beach, NC 28428 Association 910 - 458- 5043(H)910- 470- 5041(C) 910 -458 -3049 (W) Robert P. Divoky Shipping First 2/19/18 2/28/21 5252 Woods Edge Road Wilmington, NC 28409 910 - 792 -1260 (H) 910 - 232 -2204 (C) Glenn McIntosh Environmental First 2/17/14 2/28/17 530 Rose Avenue Concerns Second 2/20/17 2/28/20 Wilmington, NC 28403 910 - 791 -7339 (H) 910 - 431 -1791 (C) Eve Phillips Terminals and First 2/20/17 2/28/20 715 Glenarthur Dr. Industry Wilmington, NC 28412 910 - 742 -9535 (C) 910 - 819- 4956(W) Nicholas Silivanch Commerce and First 2/15/16 2/28/19 4918 Lord Tennyson Drive Finance Wilmington, NC 24805 1% - -Aim A-"A+ 910 - 515 -7969 (C /H) 910 - 399 -4602 (W) Wilmington Representatives Neal Andrew, Vice -chair First 8/16/16 2/28/19 3811 Peachtree Ave., Suite 300 Wilmington, NC 28403 Kevin P. Flowers First 2/21/17 2/28/20 1913 Nun St. Wilmington, NC 28403 910 - 850 -1065 (H) 910 - 344 -0323 (C) James Hundley, Jr. First 6/21/16 2/28/19 909 Rabbit Run Wilmington, NC 28409 (910) 612 -0972 (H /C) (910) 799 -2295 (W) Paul Lawler, Councilman Wilmington City 12/15 Undesignated P.O. Box 1810 Council Wilmington, NC 28402 -1810 910- 547 -6304 Board of Commissioners - February 18, 2019 ITEM: 18- 5 - 3 is WILMINGTON /NEW HANOVER PORT, WATERWAY & BEACH COMMISSION PAGE 3 Board of Commissioners - February 18, 2019 ITEM: 18- 5 - 4 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION Gregory L. Washington First 10/15/13 2/28/16 1305 South 5th Avenue Second 6/21/16 2/28/19 Wilmington, NC 28401 910 - 622 -5421 (C) 910 - 762 -8231 (W) Beach Town Representatives Council Member Steve Shuttleworth Carolina Beach Appointed 12/15 Undesignated 1121 N. Lake Park Boulevard Carolina Beach, NC 28428 910 - 458 -2992 Office Town Commissioner Allen Oliver Kure Beach Appointed Undesignated 117 Settlers Lane designee 1/10/18 Kure Beach, NC 28449 458 -8216 Town Hall 919 - 225 -1143 (C) Mayor Pro -Tem Darryl Mills Wrightsville Appointed Undesignated 104 Lees Cut Beach 12/13 Wrightsville Beach, NC 28480 910- 256 -7900 W B Office Other Representatives Natalie English, President/CEO Chamber 7/2016 Undesignated Greater Wilmington Chamber of Liaison Commerce One Estell Lee Drive Wilmington, NC 28401 910- 762 -2611 Office Todd C. Walton, Environmental State Ports 1/9/12 Undesignated Supervisor Ex- Officio North Carolina State Ports Authority Member P. O. Box 9002 Wilmington, NC 28402 910- 251 -5678 Office David Kellam Figure 8 7/1/13 Undesignated Figure 8 Homeowners Association Homeowners 15 Bridge Road Association Wilmington, NC 28411 Ex- Officio 910 - 686 -0635 (W) Member Lisa Wurtzbacher, Finance Director NHC Staff 7/12 Undesignated 230 Government Center Drive, Liaison /Special Suite 165 Appointee Wilmington, NC 28403 910- 798 -7187 / 910- 798 -7161 Board of Commissioners - February 18, 2019 ITEM: 18- 5 - 4 WILMINGTON /NEW HANOVER PORT, WATERWAY & BEACH COMMISSION PAGE 4 CURRENT MEMBERS CATEGORY TERM OF OFFICE APPOINTMENT EXPIRATION Staff Support NHC Shore 11/12 Undesignated H. Layton Bedsole, Jr., REM. Protection New Hanover County Engineering Coordinator 230 Government Center Drive File: /Port Wilmington, NC 28403 Revised 1/2019 910- 798 -7104 Office Board of Commissioners - February 18, 2019 ITEM: 18- 5 - 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 Board(Committee: Ports, Waterway, Beach Commission 01 t.�. CCMVVW C 4 � � ylctV1 ce L/ — Name: Donald E. Harris E -Mail: donharris @intracoastalrealty. , 041 Home Address: 213 Dorchester Place, Wilmington, NC 28412 (Street) io Go de) Mailing Address if different. Home Phone: 910- 796 -9696 (Coy) (Zip Code) Fax. Cell: 910 -617 -8844 Business: Years living in New Hanover County: 30+ Male: ✓ Female: Race: White Age: 65 (Information for the purpose of assuring a cross - section of the community) j Do you have a family member employed by New Hanover County? If yes, name Employer. Intracoastal Realty Corportation A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article W, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate famlty member employed by such agency or department. Occupation: Real Estate Sales Professional Activities: Current National Association of Realtorse Director Volunteer Activities: Previous member Ports, Waterway, Beach Com, Past Chair of E & R. Why do you wish to serve On this board/committee? Past committee and want to serve again. Conflict of faterest. If aboard member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest, either direct or indirect in the issue under consideration. The member should than excuse himselPherseif from voting on the matter. What areas of concern would you like to see addressed by this committee? Substainable beach funding, shallow water draft inlet dref6ing, accessability of shipping to our ports Qualifications forserving: Past member and active in community Other municipal or county boards/committees on which you are serving: None at this time List three local personal references and phone numbers: 1. Pat Rusek, pkusek @nhcgov.com, (910) 798 -7149 J /ar4 19 2018 Y Jonathan Barfield, jbarfield @nhcgov.com, (910) 233 -8780 G O C OFF. 3 Skip Watkins, swatkins @nhcgov.com, (910) 798 -7148 tt II I�4q Date: 19 January 2018 5 1 (� Signature V, - Applications are kept on File for 18 months I understand any board or committee appointee may be removed without cause a majority of County Commissioners. Please use reverse side for additional comtr ,sd of Commissioners - February 18, 2019 ITEM: 18- 5 - 6 Feb 01 1610:47a p.3 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, NC 28403 Telephone (910) 798 -7149 FAX (910) 798 -7145 Board /Committee: Name: Home Address: COMMITTEE APPLICATION oa4x • �O(�VIVk�VC -� . V c L. a Mailing Address if different: 7 I t j lG rd '/W l " � o r (C ly) O Sr S Home Ph /: Fax: Cell- �75 6:2 cq - ,Yom fA code) 2 99 (ziD code) Rio Business: `7 e LICi vZ Years living in New Hanover County: Male: a—'- Female: Race: LJ (n..t ,4" t° (information for the purpose of assuring a cross- secban of the communly) Age: 3 Q Do you have a family member employed by New Hanover County.2 if yes, name 1-3,0 Employer. A person currently employed b t►re agency or department for which lhs applrcation rs made, must rear hulher accordance with ArtiGe Vf, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant sly !d have nim te�arnily amber employed by s agency or department. Occupation: Professional Activities: _�U k-york..>� (o.,.,�,� sue, - � � Uek�c. Volunteer Activities: Why do you wish to serve on this oard/committee? ruk ; c-,e Conduct of interest: ff a board member believes he/she has a conflict Of potential conflict of interest on a perticular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detaiti that he/she has a separate, Interest, either direct orindlrect in the issue under consideration. The member should then excuse himseldherseNfrom ng on the matter. private, or monetary What areas of concern would you like to see addressed by this committee? }& Qualifications for serving: Other municipal or county boards/committees on which you are serving: (V List three local personal references and phone numbers: 2. 3. Date: � "are Signature APA kept on file for 18 month— s I understand that y or committee a without cause b a ty y PPofntee may be removed Please use reverse side for additional comments y ma►iori of Count Commissioners. Board of Commissioners - February 18, 2019 ITEM: 18- 5 - 7