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Agenda 2019 06-03
NEW HANOVER COUNTY BOARD OF COMMISSIONERS AGENDA Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301, Wilmington, NC 28401 Jonathan Barfield, Jr., Chairman I Julia Olson- Boseman, Vice- Chairwoman Patricia Kusek, Commissioner I Woody White, Commissioner I Rob Zapple, Commissioner Chris Coudriet, County Manager Wanda Copley, County Attorney I Kym Crowell, Clerk to the Board JUNE 3, 2019 4:00 PM PLEASE NOTE: The meeting will take place in the government center training rooms, 230 Government Center Drive, Suite 135 MEETING CALLED TO ORDER (Chairman Jonathan Barfield, Jr.) I NVOCATI ON (Mandy IAn, Oleander United Methodist Church) PLEDGE OF ALLEGIANCE (Commissioner Patricia Kusek) APPROVAL OF CONSENT AGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Approval of Minutes 2. Adoption of State Road Resolutions 3. Approval of Four Donations for Accession into the Museum's Permanent Collection 4. Approval of One Item to be Deaccessioned from the Museum's Permanent Collection 5. Appointment to the Home and Community Care Block Grant (HCCBG) Advisory Committee 6. Approval of New Hanover County Consolidated Human Services Board Structure 7. Approval of Board of Education Budget Amendment #8 ESTI MATED MINUTES REGULAR AGENDA ITEMS OF BUSINESS 5 8. Consideration of Amendment to Purchasing Policy Limit 5 9. Consideration of Fund Balance Policy Amendments 10 10. Public Hearing Economic Development and Economic I incentives Appropriations (limit three minutes) 30 11. Public Hearing on the FY 2019 -2020 Recommended Budget (limit three minutes) 40 12. Public Hearing Board of Commissioners - June 3, 2019 Rezoning Request (Z19 -06) — Request by Coastal Land Design, on Behalf of the Property Owner, Preservation Point Partners, LLC, to Rezone Approximately 30.32 Acres of Land Located in the 1500 -1600 Block of Castle Hayne Road, from 1 -2, Heavy Industrial District, to R -15, Residential District, and B -2, Highway Business District 5 13. Appointment of Voting Delegate to the NACo 2019 Annual Conference PUBLIC COMMENTS ON NON - AGENDA ITEMS (limit three minutes) ESTIMATED MINUTES ADDITIONAL AGENDA ITEMS OF BUSINESS 14. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 15. ADJOURN Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. Mission New Hanover County is committed to progressive public policy, superior service, courteous contact, judicious exercise of authority, and sound fiscal management to meet the needs and concerns of our citizens today and tomorrow. Vision A vibrant prosperous, diverse coastal community, committed to building a sustainable future for generations to come. Core Values Integrity - Accountability - Professionalism - Innovation - Stewardship Board of Commissioners - June 3, 2019 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 CONSENT DEPARTMENT: Governing Body PRESENTER(S): Kym Crowell, Clerk to the Board CONTACT(S): Kym Crowell SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve minutes from the following meeting: Agenda Review held on May 16, 2019 Regular Meeting held on May 20, 2019 STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Approved 4 -0. Board of Commissioners - June 3, 2019 ITEM: 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 CONSENT DEPARTMENT: Governing Body PRESENTER(S): Kym Crowell, Clerk to the Board and Brad Schuler, Senior Planner CONTACT(S): Kym Crowell and Brad Schuler SUBJECT: Adoption of State Road Resolutions BRIEF SUMMARY: NCDOT is considering the addition of the following roads as the roads meet the standards and criteria established by the State and County and requesting the Board to adopt resolutions in support of adding the roads to the state system: • Medallion Place located within section 4 of Jacobs Ridge and section 2 of Planters Walk Subdivisions in New Hanover County (Division File No: 1271 -N). • Newbury Way and Iota Drive located within sections 1, 3, 5, and 7 of Whitney Pines Subdivision in New Hanover County (Division File No: 1275 -N). STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt SR -2 resolutions. ATTACHMENTS: NCDOT Request Letter and Associated Maps (Jacobs Ridge & Planters Walk) NHC Locator Map (Jacobs Ridge & Planters Walk) State Road SR -2 Resolution (Jacobs Ridge & Planters Walk) NCDOT Request Letter and Associated Maps (Whitney Pines) NHC Locator Map (Whitney Pines) State Road SR -2 Resolution (Whitney Pines) Board of Commissioners - June 3, 2019 ITEM: 2 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - June 3, 2019 ITEM: 2 �,�SYk7Ea;� m� STATE OF FORTH CAROLINA DEPARTMENT OF TRANSPORTATION ROY COOPER JAMES H. TROGDON, III GOVERNOR SECRETARY May 9, 2019 Ms. Kym Crowell, Clerk to the Board New Hanover County Board of Commissioners 230 Government Center Drive, Suite 175 Wilmington, NC 28403 Subject: Proposed Roadway Addition to the State System of Highways; Medallion Place. (Division File No: 1271 -N) Dear Ms. Crowell: This office is considering the addition of the following road; Medallion Place which is located within (section 4) of Jacobs Ridge and (section 2) of Planters Walk Subdivisions to the state maintenance system. After the Board's consideration please furnish this office with the current county resolution and official road name for our further handling. If I may be of further assistance, please call me at 910 398 -9100 Thank you, 1,J`ohn Diaz gngineer Specialist I Enclosures: Copy of SR -1 Road Petition application and associated maps. State of North Carolina I Depardnent of Transportation I Division 3, District 3 Boa��1�#?f3Y�s'�bi °u lirr�12019 Customer Service: (877) 3664969 IVNw2to i - 1 mwv.acd°t.gov North Carolina Department of Transportation Division of Highways Petition for Road Addition ROAL)WAY If C."Ounly: -OP—W med o,1 (10k) VeVe ee a co 7,N�Iaa—a t4f—ow-,i 6WTVts afid 00 Rif" mask .,f khjr, J,Wt) Subdivision Name- Yiww'): NLimbe! L'A occupied homes having Stroot 1rontag(-,, miles N F.) S!] E W [j ol Ihe of Route and P (Sr" Nc ; ff,%, '�5Q, 'N( G,-�) W,-, tho undersiqn(�d, being proporty owncr,,; and/or developer, of JL ticb, Ntvj t�On t,4epounly, do hereby requeFt the Division of Hiqhvvay 7, lo add the above di��Y ;nnbc-.,d road CONTACT PERSOW Wassw,,md AdOiinrni 9 mv Poil(0)flf �P�CMSI, Prmvlypl-, N,) 1,00 : Anloy,�p " yy-�, Phone Number: Sireet Address: x)17 X., 6rvL cltek Wil"" 0�f r, r. '2*-'11 1 Making Addre,,,9: PROPEtHY OWNERSS Narne MaHinci Address Board of Commissioners - June 3, 2019 ITEM: 2 - 1 - 2 ,r,e i efjmjj�-� INSTRUCTIONS FOF1 COMPLETING PETITION. 1. Complete Information Section 2. Identify Contact Person (This person series as spokesperson for petitioner($)). 3. Attach two (2) copies of recorded subdivision plat or property deeds, which refer to candidate road, 4 Adjoining property owners and /or the developer may submit a petition. Subdivision roads with pt'ior NCDOT review and approval only require the deveioper's signature. 5. If submitted by the developer, encroachment agreements from all utilities located within the right of way shall he submitted with the petition tot, Road addition. Flowevcr, construction plans may not be required at this time. 6. Submit to District Engineers Otfice, FOR NCDOT USE ONLY: Pleaso check the appropriate black Rural Road D Subdivision platted prior to October 1, 1975 { ubd €vision platted after September 30, 1976 REQUIREMENTS FOR ADDITION If this road meets the requirements necessary for addition, we agree to grant the Department of Transportation a right -of -way of the necessary width to construct the road to the minimum construction standards of the NCDOT. The right -of -way will extend the entire length of the road that is requested to be added to the state maintained system and will include the necessary areas outside of the right -or -way for out and fill slopes and drainage. Also, we agree to dedicate additional right -of -way at intersections for sight distance and design purposes and execute said right- of•way agreement forms that will be submitted to us by representatives of the NCDOT. The right -of -way shall be cleared at no expense to the NCDOT, which includes the removal of utilities, fences, other obstructions, etc. General Slatule 136 -102.6 states that any subdivision recorded on or after October 1, 1975, must be built in accordance with NCDOT standards in order to be eligible for addition to the State Road System. ROAD NAME HOMES LENGTH ROAD NAME HOMES LENGTH k Board of Commissioners - June 3, 2019 ITEM: 2 - 1 - 3 X C1 � a i r�\ ° a4; t AFT I�1 JJe� g t !dl r„ rj I /j1b d 1� tr- �N a ? 'o 164 'zin uTa dLdi II f-I R/YJIE�W/�K 1 '@ k 3 03 P y F� --T 41gy�Y V ; N ,e I � N z m yu 3 ..... x 4 U 6� _ f1r ° I� goo uSnti -� Z.q ox €g 111 em �No r €�F s I al o va, I ; jll� U i \ "tikes -- bc',�-"i-j :&-" , -- - � I Board of Commissioners - June 3, 2019 I-MRA. 7 .1 A - � N ti l l l I I I Ia= N n rte) ) ) U-6 € x rn� rm fN � !p r a I gin,) I I E z w 4 -W � 4i1 ` 11 � �) � ��) I � I � I r�) I I ����yay�•, � ? ° � y l � Y ! 545'44'3]'W 188.76• 55 3. P,64.9 +N � ha�' �� °w 1A 1213 °f 13522 .86'01. 9i'6L �6'°B 1 I 11- _ T } 3� L579411 U, . �J I � Z � rc -'°nh �y �gu a CA NcS�{ �_2i °.I A 9'Lt 0408 '3sv9 'Nrvlfa .0Z 3 ° S � (5rrelu) rrq 106.6]' M.89,64.C45 ht °CO,SP.S15 I - W ✓ �E I I ^$. .LPIf1G7 NQI77S'�LH,7J g- 12 o w . O .x ci �F p�,� 4 , NF }x333 °E 543'$333 -W ai 3.t9,C4.StN - Q d IQ Cz " 4 w lc 1pq lid d P I e N lfD � �[jra 3,L6,i +.5YN a 1� � � ry � g� g° � � ii ,ri I - IN 2S'E w NLH 79 B5f aU i9'[C 5 33"'ib � cla a3 o6 tofu+ yb966 afii ■ a aVE } 9V7d NQf77 � VQ9JY q �� 0 5 � . Z Y� g'�'w 44 538'55'49 w � n M I 14 2L \¢ Boa I T N.° K� „�„6i -4,4 66.96• N 1409 3.L$,P +.S +N 3 fig 74.96 OR 73.62, 146.46 36'4957'W sba'8o'0a'W I } I Pctd N_ihxFhF. g_ aS`L a °g 9' 3 Ti r -P .6009, x t) n ,UO'0B 'INJWSr31mNls30d I P p a ° nrry 'wmao ,az JI I 4EJ E p0'01, i °R6aa) AIYNI1N10i 9 pN I � I I 3.iS,fY.51N SN" I.. �oo �tIRO 7iS 0 0 4$ N z =�1f5p b mn _°8 5 P ,° 4 `i 5z aF k fig �3t qqa ¢$32 n , 00.6& -- � [ 9� AS 96Z M,Lt,6i.Si5 hl 9C•4`I.'@ ;JUJ'1,41 J, u.,ib.ti'N - a � r / 7K�a GV.2C' O q LP .j, Q* d 0 Board of Commissioners - June 3, 2019 ITEM: 2 - 1 - 5 I I i dll -G UV4 (/ d y A 42 - - - w l Board of Commissioners - June 3, 2019 ITEM: 2 - 1 - 5 I I i Board of Commissioners - June 3, 2019 ITEM: 2 - 1 - 6 NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM North Carolina County of New Hanover Road(s) Description: Medallion Place located within section 4 of Jacobs Ridge and section 2 of Planters Walk Subdivisions in New Hanover County (Division File No: 1271 -N) WHEREAS, a petition has been filed with the Board of County Commissioners of the County of New Hanover requesting that the above described road(s), the location of which has been indicated on a map, be added to the Secondary Road System; and WHEREAS, the Board of County Commissioners is of the opinion that the above described road(s) should be added to the Secondary Road System, if the road(s) meets minimum standards and criteria established by the Division of Highways of the Department of Transportation for the addition of roads to the System. NOW, THEREFORE, be it resolved by the Board of Commissioners of the County of New Hanover that the Division of Highways is hereby requested to review the above described road(s), and to take over the roads) for maintenance if they meet established standards and criteria. CERTIFICATE The foregoing resolution was duly adopted by the Board of Commissioners of the County of New Hanover at a meeting on the 3rd day of June, 2019. WITNESS my hand and official seal this the 3rd day of June, 2019. Kymberleigh G. Crowell, Clerk to the Board New Hanover County Board of Commissioners Form SR -2 Please Note: Forward directly to the District Engineer, Division of Highways. Board of Commissioners - June 3, 2019 ITEM: 2 - 3 - 1 STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION ROY COOPER GOVERNOR May 6, 2019 Ms. Kym Crowell, Clerk to the Board New Hanover County Board of Commissioners 230 Government Center Drive, Suite 175 Wilmington, NC 28403 Subject: Proposed Roadway Additions to the State System of Highways (Division File No: 1275 -N) Dear Ms. Crowell: JAMhs H. TROGDON, III SECRETARY This office is considering the addition of the following roads; Newbury Way and Iota Drive located within the Whitney Pines Subdivision Sections 1, 3, 5 and 7 to the state maintenance system. After the Board's consideration please furnish this office with the current county resolution and official road names for our further handling. If I may be of further assistance, please call me at 910 398 -9100 hank you, J hn Diaz ngineer Specialist I Enclosures: Copy of SR -1 Road Petition request form, plat maps and locator map State of North Carolina I Department of Transportation I Division 3, district 3 300 Division Drive, Wilming4on, NC 28401 Customer Service: (877) 368-4968 -9100 of CornWI S21onerrs - June 3, 2019 www.ncdot.gov ITEM: 2 - 4 - 1 North Carolina Department of Transportation Division of Highways Petition for Road Addition ROADWAY INFORMATION: (Please Print/Type) County: New Hanover Road Name:: Newbury Way 4 1�70T-0` icawE (Please list additional street names and lengths on the back of this form.) Subdivision Name: Whitney Pines HOA Length (miles): Number of occupied homes having street frontage: 28 Located (miles): .5 miles N ❑ S ❑ E ® W ❑ of the intersection of Route 2739 and Route 2784 (Check one) (SR, NC, US) (SR, NC, US) We, the undersigned, being property owners and/or developers of Whitney Pines HOA in New Hanover County, do hereby request the Division of Highways to add the above described road. CONTACT PERSON: Name and Address of First Petitioner. (Please Print/Type) Name: Todd Edmiston, Managing Agent Phone Number: (910) 264 -3052 Street Address: 1612 Military Cutoff Rd.. Suite 108 Wilminizotn. NC 28403 Mailing Address: Same Name Attached Form SR -1 (312006; Rev 112010) PROPERTY OWNERS Mailing Address Board of Commissioners - June 3, 2019 ITEM: 2 - 4 - 2 Telephone INSTRUCTIONS FOR COMPLETING PETITION: 1. Complete Information Section 2. Identify Contact Person (This person serves as spokesperson for petitioner(s)). 3. Attach two (2) copies of recorded subdivision plat or property deeds, which refer to candidate road. 4. Adjoining property owners and/or the developer may submit a petition. Subdivision roads with prior NCDOT review and approval only require the developer's signature. 5. If submitted by the developer, encroachment agreements from all utilities located within the right of way shall be submitted with the petition for Road addition. However, construction plans may not be required at this time. 6. Submit to District Engineer's Office. FOR NCDOT USE ONLY: Please check the appropriate block ❑ Rural Road ❑ Subdivision platted prior to October 1, 1975 Kslu bdivision platted after September 30, 1975 REQUIREMENTS FOR ADDITION If this road meets the requirements necessary for addition, we agree to grant the Department of Transportation a right -of -way of the necessary width to construct the road to the minimum construction standards of the NCDOT. The right -of -way will extend the entire length of the road that is requested to be added to the state maintained system and will include the necessary areas outside of the right -or -way for cut and fill slopes and drainage. Also, we agree to dedicate additional right -of -way at intersections for sight distance and design purposes and execute said right -of -way agreement forms that will be submitted to us by representatives of the NCDOT. The right -of -way shall be cleared at no expense to the NCDOT, which includes the removal of utilities, fences, other obstructions, etc. General Statute 136 -102.6 states that any subdivision recorded on or after October 1, 1975, must be built in accordance with NCDOT standards in order to be eligible for addition to the State Road System. Form SR -1 (312006; Rev 1/2010) Board of Commissioners - June 3, 2019 ITEM: 2 - 4 - 3 I I Y lye ze I Di r LQ rs �ly v.:j -Al --- - -- ---- - L'i Al, P. rs �ly v.:j -Al --- - -- ---- - L'i Al, Board of Commissioners - June 3, 2019 ITEM: 2 - 4 - 4 —v PXO Board of Commissioners - June 3, 2019 ITEM: 2 - 4 - 4 Qp 4 �I }4 IT ti AR v s k , 1 , fii F s` ✓` r /,q' IT v 1 l 1 : /a°ii, �$ Board oftommiss�oneO - June 3, 2919 w r`. l .ITEM: 4 - 5 f 2 j. 4 1,1 VV y f - i— +l E1V��rJeus•' pMJ _'- �- �_�� a . y � i - o 3 / • kry iJ to i cj A d gar :s � o c' � �� / 7H +� \, ± �-• !/' 0 F, " 1 ,QI ,. IV F i 4 - - -_ -. -- Board of Commissioners —dune 3, 2019 . ITEM: 2 - 4 - 6 I I� � i' V yfa J .� r: ? 1 J yJ st oa VV y f - i— +l E1V��rJeus•' pMJ _'- �- �_�� a . y � i - o 3 / • kry iJ to i cj A d gar :s � o c' � �� / 7H +� \, ± �-• !/' 0 F, " 1 ,QI ,. IV F i 4 - - -_ -. -- Board of Commissioners —dune 3, 2019 . ITEM: 2 - 4 - 6 W- sit Sys a Tom; AY poll Ann. -5 14JR1, WA it 47 41 ............. 7A.. oil avoid ...................... �i . . . . . . . . . . . . . . . . . . . . ................ On sub qq, Board-of Commissioners_- June 3,-201-q--- ITEM: 2 - 4 - 7 4. will I pop Board-of Commissioners_- June 3,-201-q--- ITEM: 2 - 4 - 7 9 a� F�4�.- all k k z x r. k; 1�4z Board of Commissioners - June 3. 2019 0 is A t� \y pR3 T coo A' s u ' �: �.: �2 r r ,, 3 §h I y fS 1 r r f _ _ _ <r Q17, 1 i ` ` I [\ 3 3 Y ~� p p• r� �� �� e 1 1 41� � .I I I a a. Ll 4 k k z x r. k; 1�4z Board of Commissioners - June 3. 2019 0 is A t� \y pR3 T coo A' s u ' �: �.: �2 r r ,, 3 §h I y Board of Commissioners - June 3. 2019 0 is A t� \y pR3 T coo A' s u ' �: �.: �2 r r ,, 3 §h I y �2 r r ,, 3 §h I y / ` ut Q.7 Va'zi ONL AV Ve UP tly @1 U21 cr 55 Iso Lb wp o Vs- CIO 170 159 N ion QD le 11 T izi) op vv iL ML W. o� .0 9 2632 .706 flR 2633 2610 19 2630 1y 630 t� ©— 833 ? fl 17' 2832' 03' ?RfiS 2742 2715 r` 0 1R 11r)R 2787 X212709 2880 2708 ^784 r 1328 o- t� tp 2708 2869 1 po ? 4h o 11 2674 2766 ' 8.708 3 ' 870 a ' o . "1877 a 2874 i6 2860 a .0a '871 1q 2576 66 _ 88 2627 fjjz 1 o�.p .06 0a s ho- X3872 6 Rs .04 c 1328 °67� 2669 ` 855 28 w . � L:- , -•`�B Q 6 tio- a 2671 2657 2861 Q O4 2768 n- 9 Board of Commissioners - June 3, 2019 ITEM: 2 - 4 - 10 LWA r r r r r r r r r r w�+ rr r i NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD SYSTEM North Carolina County of New Hanover Road(s) Description: Newbury Way and Iota Drive located within sections 1, 3, 5, and 7 of Whitney Pines Subdivision in New Hanover County (Division File No: 1275 -N) WHEREAS, a petition has been filed with the Board of County Commissioners of the County of New Hanover requesting that the above described road(s), the location of which has been indicated on a map, be added to the Secondary Road System; and WHEREAS, the Board of County Commissioners is of the opinion that the above described road(s) should be added to the Secondary Road System, if the road(s) meets minimum standards and criteria established by the Division of Highways of the Department of Transportation for the addition of roads to the System. NOW, THEREFORE, be it resolved by the Board of Commissioners of the County of New Hanover that the Division of Highways is hereby requested to review the above described road(s), and to take over the roads) for maintenance if they meet established standards and criteria. CERTIFICATE The foregoing resolution was duly adopted by the Board of Commissioners of the County of New Hanover at a meeting on the 3rd day of June, 2019. WITNESS my hand and official seal this the 3rd day of June, 2019. Kymberleigh G. Crowell, Clerk to the Board New Hanover County Board of Commissioners Form SR -2 Please Note: Forward directly to the District Engineer, Division of Highways. Board of Commissioners - June 3, 2019 ITEM: 2 - 6 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 CONSENT DEPARTMENT: Museum PRESENTER(S): Heather Yenco, Museum Curator CONTACT(S): Heather Yenco SUBJECT: Approval of Four Donations for Accession into the Museum's Permanent Collection BRIEF SUMMARY: The Museum collects objects pertaining to the history, science, and cultures of the Lower Cape Fear region. Submitted for approval are four donations to be added to the Museum's permanent collection. Donations are carefully documented. The Curator reviews each item's provenance, condition, relevance to the collection, potential for exhibition, and room required for storage. A report on each object is reviewed carefully by the Director and Collections Committee. The objects presented have passed this scrutiny and were approved by the Museum Advisory Board at the meeting on May 15, 2019. Creamer pitcher from Hotel Wilmington, 1920s Family photos and personal items, 1940s -1980s New York Sun newspaper, 1898 Petrified wood and fossils, unknown Each item offered has a special story to preserve and they help to document 300 years of the region's history. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Enhance and add recreational, cultural and enrichment amenities RECOMMENDED MOTION AND REQUESTED ACTIONS: Move to accept four donations of regional artifacts into the Cape Fear Museum's Permanent Collection. ATTACHMENTS: NHC Aquisitions chart COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. Board of Commissioners - June 3, 2019 ITEM: 3 COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - June 3, 2019 ITEM: 3 NHC Commissioners Acquisition Proposals June 3, 2019 Board Meeting OBJ. DATE OBJECTS PROVENANCE / MISSION 1920s - creamer pitcher - Pitcher was used in the dining room at the Hotel Wilmington. 1940s -1980s - cameras; school - Family papers and household items belonged to a local African American family. report cards, certificates, photographs and commencement programs; vinyl - 0")A of records; household items; jewelry CHOOSE THE FINEST xaxra cAxoarxA Pua�rc scr oozs ST-55 SLATS # Q11�1FIlIrP vtrx eoiLA -TEX af,ha ool hos al }ende" school fer Rhe en, ie school ,e w thw} bung et :eat o.� . Yed fo Ihia dizfinc — SF -S5 now enli ceesificofe of h,� ro, �9� S n w�e..,wf f��o�, `• r .SL TS IIOLLA.TEX �,, - Sf -55 SLATS �.�,� 1 Board of Commissioners - June 3, 2019 ITEM: 3 - 1 - 1 NHC Commissioners Acquisition Proposals June 3, 2019 Board Meeting [ 11MMENUM "T 19TV Gre{a�.. T, HAGGARD 111111161,11 SENaUL AINGt9NINORT11 CARD? JUNE IU,19TT i 1'T1accalaurratr Vesper *rrbicr (f latss ,rrf 1971 The Oleerslticd Occupations Department of Williston Industrial X011, 110a110urr ?Pi!,h $Ihunl School and The Graduate Nurses of Thu Community Hospital ;�lnt,,, .lt nne,arZ;; ,y :?rhunl CONCERT . ......... << Nov. 14,1949ry > >; a;;. 5:15 P. M. NINETLEN HUNDRED SEVENTY -FOUR Williston Industrial School FIVE O'LLOCN LEGION STADIUM Auditorium ]I9 IUOL S' , WILMINGTON, NORTH CAROLINA ;VILMINGTt]N, j ADULTS 75- f.[ID.DRl:ry 5,k 2 Board of Commissioners - June 3, 2019 ITEM: 3 - 1 - 2 I,, u o 1 xgo— MICAVIN Ile.x.A dpi_ nAR. NR ROwes rc a NHC Commissioners Acquisition Proposals June 3, 2019 Board Meeting �I I m.. ,2. PROMOTION AND ASSIGNMENT RECORD ter. xyW„ School' `�M.:. �YtcL of New Han Wer County This it to certify that has 4een promoted I— the grade to the Q grade. I� Daterl.C�- _ru .'�//(�, -F_ l 19 Z pp d Assigned Fo l�'"Y�u.� �.✓ Vt"' lulfi School Lacation * �.. For the.Schaal Year 19 t9f `may Pnncipal Hom R.—T.—het ' JOHN T.HOGGARD HIGH SCHOOL WLMNGTON.NORTH CPAGL.INA SESSION 19 _ 19 _SIX WEEKS REPORT Name.�f�����,XI��YYI� S.C�� Sublect`�'I� -f1F i1C: Subject Teacher 71 First — xt Thioll Fourth Examina �' ..Term Avera_- 'n - Fif th SIxtF -'SFl _. Y rly Bvexnlw. R e. m Plc See Comm 1'e on — S de LAN—.. UP eRAQ1N4 �s.<�:A�a.� 3 Board of Commissioners - June 3, 2019 ITEM: 3 - 1 - 3 afif_JI ®1� - r��- OR www wwwww �fEVwfemfrfswfwEa �� ®G�CflYII.� ® IFtiJNSi� ww lltty WILMINGTON AND NEW HANOVER. OOUNTY ElamentorY Selrool Rapnrr Card lGn6a a o1 FIIRTST HILLS 11CH001. Nicrm�t_.o¢.aae..e eeneo 7i w �' vr. �oty �1d m NHC Commissioners Acquisition Proposals June 3, 2019 Board Meeting unknown New York Sun newspaper Petrified wood, points, and various fossils - Newspaper article describes the events of November 10, 1898 in Wilmington. - Petrified wood and fossils were collected by donor on North Topsail Island in the 1980s. 4 Board of Commissioners - June 3, 2019 ITEM: 3 - 1 - 4 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 CONSENT DEPARTMENT: Museum PRESENTER(S): Heather Yenco, Museum Curator CONTACT(S): Heather Yenco SUBJECT: Approval of One Item to be Deaccessioned from the Museum's Permanent Collection BRIEF SUMMARY: Museum staff and the Museum Advisory Board have been diligently culling items from the permanent collection that have no relevant provenance, are in very poor condition, or are duplicates of better examples. This process is a recommended step in effective collections management. The items recommended for deaccession have all been reviewed by the Curator, Director, Collections Committee, and the Museum Advisory Board at their meeting on May 15, 2019. Recommendations for disposition are also provided. Most items are identified for public auction, a procedure which removes the sale from immediate conflict of interest with the Museum. Income earned from items sold at auction goes into a restricted account used to purchase new artifacts for the collection or to conserve objects already in the collection. An object may also be recommended for transfer to another collecting institution. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Enhance and add recreational, cultural and enrichment amenities RECOMMENDED MOTION AND REQUESTED ACTIONS: Accept the recommendation of the Museum Advisory Board to deaccession one item identified on the attached list for deaccession from the Museum's Permanent Collection. ATTACHMENTS: NHC Deaccessions chart COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Board of Commissioners - June 3, 2019 ITEM: 4 Approved 4 -0. Board of Commissioners - June 3, 2019 ITEM: 4 NHC Commissioners Deaccession Proposals June 3, 2019 Board Meeting ACC. # OBJECT, DATE, DONOR, ISSUE RECOMMEND 1975.004.0001 Baby carriage, ca. 1910; Ernest Hogue Public Auction The provenance of this carriage is unknown. The museum recently acquired two baby carriages of similar style and date with clear provenance. iu�F Ae!RF'. J n.y 4 ��N 1, 3 Board of Commissioners - June 3, 2019 ITEM: 4 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 CONSENT DEPARTMENT: Senior Resource Center PRESENTER(S): Amber Smith, Senior Resource Center Director CONTACT(S): Amber Smith SUBJECT: Appointment to the Home and Community Care Block Grant (HCCBG) Advisory Committee BRIEF SUMMARY: The Senior Resource Center requests the approval of Susan Sprenger to be appointed to the Home and Community Care Block Grant (HCCBG) Advisory committee. Ms. Sprenger retired in April 2019 after 28 years with the NHC Department of Social Services and served as the Adult Services Program Manager. Ms. Sprenger is very knowledgeable of older adult programs and older adults' needs in the New Hanover County. The advisory committee reviews all HCCBG grant monies that fund a variety of programs for older adults (60 +) in New Hanover County (Nutrition programs, transportation, senior center operations, adult day care /health, and In -Home Aide). The advisory committee also makes recommendations to the Board of County Commissioners for allocation of funding and selection of vendors to provide community based - services. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Provide health and wellness education, programs, and services RECOMMENDED MOTION AND REQUESTED ACTIONS: Approval of one appointment to the HCCBG Advisory Committee. ATTACHMENTS: Committee Member Information Application COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - June 3, 2019 ITEM: 5 NEW HANOVER COUNTY SENIOR RESOURCE CENTER 2222 South College Road, Wilmington, NC 28403 P:(910)798-6400 I F:(910)798-6411 I NHCgov.com Amber Smith, Director Home and Community Care Block Grant Advisory Committee Application Name: Susan Diane Sprenger Date: 511412019 Street Address: 1901 Wolcott Ave. City: Wilmington State: NC Zip Code: 28403 Telephone: 910 - 251 -0084 Email: ssprenger@ec.rr.com Education: BA from University of Kentucky, M. ED. from Northeastern, MS from East Carolina University Work Experience: I recently retired from New Hanover County Department of Social Services after 28- and one -half years of service. I spent the last year as Program Manager of Adult Services. Volunteer Experience: I was a Board member of DREAMS of Wilmington for six years and was Board Chair for three of the six years. Community Involvement /Committees: APS Interagency, Cape Fear Elder Abuse Protection Network, Nursing Home Advisory Committee, Tri -Hic, Cape Fear Coalition for Affordable Housing, Home Community Care Block Grant Provider Meeting Board of Commissioners - June 3, 2019 ITEM: 5 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 Board /Committee: ROME AND COMMUNITY CARE BLOCK GRANT ADVISORY COMMITTEE Name: L1 , G. i� I e t't c`' e, r --� ..l U I I I I kL- V' C--�- ' , (Yf W C G r VI Home Address: Mailing Address if different: (City) (Zip Code) Home Phone: ` i if °� )� G f Fax: Cell: ���' �� ' `f 3 �� Business: Years living in New Hanover County: � Male: Female: Race: Vti �1 Age:' (information for the purpose of assuring a cross- section of the community) Do you have a family member employed by New Hanover County? If yes, name N" Employer. it e-� i red— 4-� t't, tic; Cd°ti- ? b A person currently employed by the agency or department for which this application is made, must resign his/her position with New HaWver County upon appointment, m accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: Professional Activities: Volunteer Activities: Why do you wish to serve on this board/committee? to promote good stewardship of grant funding used to provide services for seniors 60 years of age and older in New Hanover County Conflict of Interest: If a board member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest, either direct or indirect, in the issue under consideration. The member should then excuse himself /herself from voting on the matter. What areas of concern would you like to see addressed by this committee? Z- ik � Gut..).._.•-- �i' ti S,: °.1� '-�i c -f�. 1fi �ji. {'� ` }C'� for serving: . Pec U4 � � Cpl. � t�tc% i)> et. el er recira(ra-(e,, tss�,c CG "Y�C Y.i1i L�c�U fit'��1�' ��a c<Jccc� v l . Other ofunicipaf or county boardslcomnifttees on which you are serving: List three local personal references and phone numbers: 2. -- Yi'1Gv' ri Date:� SignatureG� Applic bons a e kept on file for 78 month l understand ,th qqT�rd or co ittee appointee may be removed hoard of Com u 8 dr7ty of County Commissioners. Please use reverse side for additional comments 8 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 CONSENT DEPARTMENT: Strategy PRESENTER(S): Jennifer Rigby, Strategy and Policy Coordinator CONTACT(S): Kym Crowell, Clerk to the Board and Jennifer Rigby SUBJECT: Approval of New Hanover County Consolidated Human Services Board Structure BRIEF SUMMARY: According to NCGS 153A- 77(c), New Hanover County is required to establish a Consolidated Human Services Board to serve as the policy- making, rule- making, and administrative board of the consolidated human services agency. Attached is a draft Consolidated Human Services Board terms and structure outline. County staff will bring the slate of candidates from the nominating committee to the board for consideration at its June 17, 2019 meeting. STRATEGIC PLAN ALIGNMENT: Effective County Management • Deliver value for taxpayer money RECOMMENDED MOTION AND REQUESTED ACTIONS: Approval of structure. ATTACHMENTS: Memo to Board of Commissioners Draft Board Structure COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval of the board structure. COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - June 3, 2019 ITEM: 6 Memorandum: NEW HANOVER COUNTY OFFICE OF STRATEGY 230 Government Center Drive, Suite 191, Wilmington, NC 28403 P: (910) 798 -7184 1 F: (910) 798 -7277 1 NHCgov.com Beth Schrader, Chief Strategy Officer To: Board of County Commissioners From: Jennifer Rigby Re: Consolidated Human Services Board Date: May 20, 2019 According to NCGS 1S3A- 77(c), New Hanover County is required to establish a Consolidated Human Services Board to serve as the policy- making, rule- making, and administrative board of the consolidated human services agency. Attached is a draft Consolidated Human Services Board terms and structure outline. North Carolina statute identifies that a board member may serve 2 consecutive terms with each term consisting of 4 years. In order to provide a uniform staggered term structure for the board, statute allows an initial appointment to be less than 4 years. In consultation with Kym's office and using best practices, we recommend staggering the terms by two years with the first cohort's (7 members) term expiring July 2021 (serving an initial 2 -year term); and the second cohort's (8 members) term expiring July 2023 (serving an initial 4 -year term). We categorized the cohorts by a stated willingness to serve and professional skill set. The professional skill set ensures each cohort has equal representation from mental health expertise and pharmacology expertise, which will be important as we address the opioid issue. Board of Commissioners - June 3, 2019 ITEM: 6 - 1 - 1 NEW HANOVER COUNTY CONSOLIDATED HUMAN SERVICES BOARD Number of Members: 15, appointed in categories as follows: 1 Licensed Physician 1 Licensed Pharmacist 1 Licensed Dentist 1 Licensed Optometrist 1 Licensed /Registered Nurse 1 Licensed Veterinarian 1 Professional Engineer 4 At- Large /Consumers of Human Services 1 County Commissioner 1 Licensed Psychologist 1 Licensed Social Worker 1 Licensed Psychiatrist Terms: Staggered initially; 4 years thereafter; no member shall serve more than 2 full successive terms. Per NCGS 153A- 77(c): The county commissioner member shall serve only as long as the member is a county commissioner. Compensation: TBD for Chairman $ , other members $ per meeting Regular Meetings: First Wednesday of every month at 8:00 a.m. at the Health and Human Services Department, * * ** S. 17th Street, Wilmington, NC (subject to change after initial meeting of the board) Statute or cause creating Board: NCGS 153A -77; BOCC resolution adopted March 18, 2019 Brief on the functions: The consolidated human services board appointed by the board of county commissioners shall serve as the policy - making, rule- making, and administrative board of the consolidated human services agency. Please refer to NCGS 153A -77(d) for further detail. TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION At- Large /Human First 6/17119 7/31121 Srvs. Consum. At- Large /Human First 6117119 7131121 Srvs. Consum. At- Large /Human First 6/17/19 7131123 Srvs. Consum. At- Large /Human First 6117119 7131123 Srvs. Consum. Dentist First 6117/19 7/31/21 Nurse First 6/17/19 7/31/23 Optometrist First 6117119 7/31/23 Pharmacist First 6117119 7131123 Physician First 6117119 7/31/21 Professional First 6/17/19 7131123 Engineer Psychiatrist First 6117119 7/31123 Psychologist First 6117119 7131121 Social Worker First 6117/19 7/31123 Veterinarian First 6117119 7131/21 County First 6117/19 7131121 Commissioner Director: Assistant County Manager Board of Commissioners - June 3, 2019 ITEM: 6 - 2 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 CONSENT DEPARTMENT: Finance PRESENTER(S): Mary Hazel Small, CFO NHCS CONTACT(S): Lisa Wurtzbacher, Chief Financial Officer SUBJECT: Approval of Board of Education Budget Amendment #8 BRIEF SUMMARY: On May 7, 2019, the Board of Education approved budget amendment #8 which includes the following in the State, General, Federal, Capital Outlay and Other Restricted Revenue funds: • State Fund — To record state revisions 40 -42. • General Fund — Miscellaneous school and program transfers. • Capital Outlay Fund — Transfer bond project savings and contingency to cover bid overage for Wrightsville Beach Elementary and establish a new project to move a modular building. Also, to budget a lottery project for Wrightsboro that was approved by the state. • Other Restricted Revenue Fund — Miscellaneous programs' revenue and expense transfers. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Support programs to improve educational performance RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve Board of Education Capital Outlay Fund Budget Amendment #8, with other funds presented for information. ATTACHMENTS: NHCS BA# 8 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Board of Commissioners - June 3, 2019 ITEM: 7 Approved 4 -0. Board of Commissioners - June 3, 2019 ITEM: 7 APPENDIX J Item: 2018 -19 Budget Amendment #8 Date: May 7, 2019 Department: Finance Division Background /Historical Context: The attached Budget Amendment is needed to record revenue changes and transfers as described below: Fund Description State To record State Revisions 40 - 42 including allocations for Summer Reading Camps ($514,258), Early Grade Reading Proficiency Devices ($38,560), CTE MOE transfer of 15 months to CTE Support ($104,222) and Textbook, Program and School transfers. General Miscellaneous school and program transfers Federal Adjust budget for changes between Planning and Actual Allotments (- $26,420), Title I School Improvement Grant ($85,852) and various program budget transfers Capital Transfer of bond project savings (- $2,270,709) and contingency (- $337,623) to cover bid Outlay overage for Wrightsville Beach Elementary Additions and Renovations ($2,305,190) and establish new project for move of modular building from Roland -Grise to Murray ($303,142) Remaining contingency after reduction is $1,000,000. Allocate tottery funding for Wrightsboro Heat Pump Replacement ($297,500) Other Transfer excess Driver's Education fees to cover rising utility costs ($188,000), budget PEG Restricted Supplemental Funds ($6,757), allocate Medicaid Administrative Outreach funds for Pre -K Revenue Pupil Transportation ($56,000) and record program transfers including Medicaid Direct Services Reimbursement to cover EC Teacher Assistant Salaries and fringes ($467,000). Recommendation: For Approval Rationale for Recommendation: Approval is needed to record budget changes Short and Long Term Impact: Required for planning and resource management. Supporting Documentation: • Summary by fund and purpose /function • Individual Funds shown with current and revised totals • Capital Outlay also shown by Project, including the multi -year budget. Board Action_ Recommendation Accepted Recommendation Rejected Tabled for f=urther Study Other ITEM: 7 - 1 - 1 NEW HANOVER COUNTY BOARD OF EDUCATION Budget Amendment if: Be it resolved by the New Hanover County Board of Education that the following amendments be made to the Budget Resolution for the fiscal year ending June 30, 2019:• Revenue Source: Federal Sources State Public School Fund (1) Local Current Expense Fund (General) (2) Federal Grant Fund (3) Other Restricted Revenue Fund (8) Subtotal Operating Budget Capital Outlay Fund (4) Enterprise Fund (5) Private Purpose Trust Fund (6) Total Amendment Purpose /Function: $ - Fund Balance Appropriations $ New Hanover County $ Instructional services: $ Other Revenues $ $ - 6,757 6,757 $ Regular Instruction $ .211,877 $ (2,489) $ 4,273 $ (466) $ 22,196 $ 859,318 $ $ $ 22,196 Special Populations $ 150,325) (6,318) $ (28,233) Total Revenue 264,219 $ 179,343 $ b,757 $ 628,007 $ $ $ 179,343 Alternative Programs $ 443,705 $ 64,568 14,355 522,62S $ 522,628 School Leadership I $ 55,302 22,660 $ 8,476 (14,034) 76,404 $ 76,404 Co- Curricular $ - - $ - - $ School -Based Support $ 2,302 1,309 1 $ 1,500 (181,922) (176,810) $ (176,810) subtotal $ 471,861 $ 15,163 $ 50,584 $ 86,152 $ 623,760 $ $ $ $ 623,760 System -wide support services: Support and Development $ 1,580 $ (27,972) $ (6,022) $ $ (32,414) $ $ $ $ (32,414) Special Population Support and Development $ (1,726) $ (1,726) $ (1,726) Alternative Program Support and Development $ (1,20 ()) $ 0 (152} (1,352) $ (1,352) Technology Support $ (78,905) $ - - (78,905) $ (78,905) Operational Support $ 90,103 64,914 $ 13,257 188,000 356,273 $ 356,273 Financial and Human Resources $ $ $ 50 5o - 2,200 $ 50 Accountability $ $ - System -Wide Pupii Support $ 2,200 $ $ 2,200 Policy, Leadership and Public Relations $ - 18,738 $ - - 18,738 $ 18,738 subtotal $ 89,957 $ (22,225) S 7,285 $ 187,848 I $ 262,864 $ $ $ $ 262,864 Ancillary: Community Services Nutrition Services subtotal $ $ $ I $ $ 7,062 $ $ 7,062 I $ $ $ I $ $ $ I $ 7,062 $ 7,062 $ I $ $ I $ I $ $ $ 7,062 7,062 Capital outlay,- Capital Outlay Non - programmed charges; Payments to Other Governments $ $ $ $ $ $ 1,563 $ $ $ $ - $ 1,563 $ 297,500 j $ $ $ $ $ $ 24'1,500 1,563 Unbudgeted & Indirect Cast $ $ - (267,243} (267,243) $ (267,243) Transfer to Other Funds $ $ $ Scholarships $ $' I $ 561,818 $ $ i subtotal Total Appropriation $ $ 1,563 $ {261,243) $ (265,680) $ $ $ $ (265,680) $ $ 59,432 $ 6,757 $ 628,007 $ 297,500 $ $ $ 925,507 Revenue Source: Federal Sources $ $ $ 59,432 $ $ $ $ $ $ $9,432 $ $ $ $ 59,432 Food Sales - $ - Fund Balance Appropriations $ New Hanover County $ $ $ Other Revenues $ $ - 6,757 6,757 $ 6,757 State Sources $ 561,818 $ 561,818 297,500 $ 859,318 Transfer from Other Funds $ - $ - - $ - Total Revenue $ 561,818 $ $ 59,432 $ b,757 $ 628,007 $ 297,500 $ $ $ 925,507 Passed by majority vote of the New Hanover County Board of Education of i Chairman a 3cre1 Carolina on the 7th Day of May, 2019. New Hanover County Board of EducaEi n Neio Harlaler County Board of Education Board of Commissioners - June 3, 2019 ITEM: 7 - 1 - 2 State Fund Cummulative Budget Summary: I Current Budget I Amendment # 8 I - Revised Budget Purpose /Function: Fund Balance Appropriation - Instructional services: - Other Revenues Regular Instruction $ 89,623,785 $ 20,877 $ 89,644,662 Special Populations - 28,345,031 $ 160,514,055 (50,325) $ 161,075,873 28,294,706 Alternative Programs 6,026,458 443,705 6,470,163 School Leadership 9,194,798 55,302 9,250,100 Co- Curricular - - - School -Based Support 8,702,224 2,302 8,704,526 subtotal $ 141,892,295 $ 471,861 $ 142,364,157 System -wide support services: Support and Development $ 132,525 1,580 $ 134,105 Special Population Support and Development 227,962 (1,726) 226,236 Alternative Program Support and Development 169,268 169,268 Technology Support 898,244 - 898,244 Operational Support 15,850,509 90,103 15,940,612 Financial and Human Resources 161,336 - 161,336 Accountability - - System -Wide Pupil Support - Policy, Leadership and Public Relations 877,304 - 877,304 subtotal $ 18,317,148 $ 89,957 $ 18,407,105 Ancillary: Community Services $ $ $ - Nutrition Services 313,270 313,270 subtotal $ 313,270 $ - $ 313,270 Capital Outlay: Capital Outlay $ - $ $ - Non- programmed charges: Payments to Other Governments $ (8,658) $ - $ (8,658) Unbudgeted & Indirect Cost - Transfer to Other Funds - - - Scholarships - - subtotal $ (8,658) $ - $ (8,658) Total Appropriation $ 160,514,055 1 $ 561,818 $ 161,075,873 Revenue Source: Federal Sources - Food Sales Fund Balance Appropriation - New Hanover County - Other Revenues - State Sources 160,514 055 v 561,818 161,075,873 Transfer from Other Funds - - Total Revenue $ 160,514,055 $ 561,818 $ 161,075,873 Explanation: To record State Revisions 40 - 42 including allocations for Summer Reading Camps ($514,258), Early Grade Reading Proficiency Devices ($38,560), CTE MOE transfer of 15 months to CTE Support ($104,222) and Textbook, Program and School transfers Board of Commissioners - June 3, 2019 ITEM: 7 - 1 - 3 General Fund Cummulative Budget Summary: Current Budget I Amendment # 8 1 Revised Budget Purpose/Function: - - - Fund Balance Appropriation New Hanover County 13,464,339 Instructional services: 13,464,339 78,338,270 - 78,338,270 Other Revenues Regular Instruction $ 22,291,761 $ (2,489) $ 22,289,272 Special Populations I - 2,805,305 - (6,318) $ 94,732,626 2,798,987 Alternative Programs 2,685,815 7,779,353 - 22,660 2,685,815 7,802,013 School Leadership Co- Curricular 2,069,643 - 2,069,643 School -Based Support 8,103,395 1,309 8,104,704 subtotal $ 45,735,271 $ 15,163 $ 45,750,435 System -wide support services: Support and Development $ 2,330,507 (27,972) $ 2,302,535 Special Population Support and Development 244,239 244,239 Alternative Program Support and Development 824,920 (1,200) 823,720 Technology Support 5,106,978 (78,905) 5,028,073 Operational Support 26,007,437 64,914 26,072,351 Financial and Human Resources 5,621,525 - 5,621,525 Accountability 395,821 - 395,821 System -Wide Pupil Support 622,393 2,200 624,593 Policy, Leadership and Public Relations 2,212,608 18,738 2,231,345 subtotal Ancillary: Community Services 1 $ $ 43,366,428 $ 198,075 $ (22,225)1 $ 43,344,202 198,075 Nutrition Services 204,716 7,062 211,778 subtotal $ 402,791 $ 7,062 $ 409,853 Capital Outlay: Capital Outlay $ - $ - $ - Non- programmed charges: Payments to Other Governments $ 5,108,136 $ a $ 5,108,136 Unbudgeted & Indirect Cost - - - Transfer to Other Funds - - Scholarships 120,000 120,000 subtotal $ 5,228,136 $ $ 5,228,136 Total Appropriation $ 94,732,626 $ $ 94,732,626 Revenue Source: Federal Sources Food Sales - I Fund Balance Appropriation New Hanover County 13,464,339 13,464,339 78,338,270 - 78,338,270 Other Revenues 2,930,017 - 2,930,017 State Sources - - Transfer from Other Funds - - - Total Revenue $ 94,732,626 $ $ 94,732,626 Explanation: Miscellaneous school and program transfers Board of Commissioners - June 3, 2019 ITEM: 7 - 1 - 4 Federal Fund Cumulative Budget Summary: Revenue Source: Federal Sources Food Sales Current Budget j Amendment # 8 Revised Budget Purpose /Function: - Fund Balance Appropriation - - Instructional services: - Other Revenues - - Regular Instruction $ 933,108 $ 4,273 $ 937,380 Special Populations - 5,362,342 $ (28,233) $ 16,594,163 5,334,109 Alternative Programs 7,706,599 $ 64,568 7,771,168 School Leadership - $ 8,476 8,476 Co- Curricular - $ - - School -Based Support 382,767 $ 1,500 384,267 subtotal $ 14,384,817 $ 50,584 $ 14,435,401 System -wide support services: Support and Development $ 136,953 $ (6,022) $ 130,930 Special Population Support and Development 112,399 $ 112,399 Alternative Program Support and Development 447,374 $ 0 447,374 Technology Support - $ - - Operational Support 204,528 $ 13,257 217,785 Financial and Human Resources 182,192 $ 50 182,242 Accountability - $ - 5ystem -Wide Pupil Support - $ - - Policy, Leadership and Public Relations - $ - subtotal $ 1,083,447 $ 7,285 $ 1,090,731 Ancillary: Community Services $ $ - $ Nutrition Services - I - subtotal Capital Outlay: Capital Outlay $ $ - - $ $ - - I $ $ - ! - Non- programmed charges: Payments to Other Governments $ 1,066,467 $ 1,563 $ 1,068,031 Unbudgeted & indirect Cost - - - Transfer to Other Funds - - Scholarships - - - subtotal $ 1,066,467 $ 1,563 $ 1,068,031 Total Appropriation $ 16,534,731 $ 59,432 $ 16,594,163 Revenue Source: Federal Sources Food Sales $ 16,534,731 59,432 $ 16,594,163 - - Fund Balance Appropriation - - New Hanover County - Other Revenues - - - State Sources - - - Transfer from Other Funds - - - Total Revenue $ 16,534,731 $ 59,432 $ 16,594,163 Explanation: Adjust budget for changes between Planning and Actual Allotments (426,420), Title I School Improvement Grant ($85,852) and various program budget transfers Board of Commissioners - June 3, 2019 ITEM: 7 - 1 - 5 Other Restricted Revenue Cummulative Budget Summary: Current Budget I Amendment # 8 1 Revised Budget PUrp05e1 unr11D is $ 2,384,514 $ $ 2,384,514 Food Sales - Instructional services: - Fund Balance Appropriation 3,263,208 3,263,208 Regular Instruction $ 378,047 $ (466) $ 377,581 Special Populations State Sources 1,696,670 $ 264,219 Transfer from Other Funds 1,960,889 Alternative Programs - 5,068,762 $ 14,355 $ 15,280,447 5,083,116 School Leadership 56,195 (10,034) 46,161 Co- Curricular 650,000 650,000 School -Based Support 675,163 (181,922)1 493,242 subtotal $ 8,524,837 1 $ 86,152 $ 8,610,989 System -wide support services: Support and Development $ 400 - $ 400 Special Population Support and Development 300,751 - 300,751 Alternative Program Support and Development 191,807 (152) 191,655 Technology Support - - Operational Support 4,995,822 188,000 5,183,822 Financial and Human Resources - - Accountability System -Wide Pupil Support - Policy, Leadership and Public Relations 12,867 - 12,867 subtotal $ 5,501,647 $ 187,848 $ 5,689,495 Ancillary: Community Services $ 70,500 $ - I $ 70,500 Nutrition Services 48,600 48,600 subtotal Capital Outlay: Capital Outlay Non- programmed charges: I $ _ I $ 119,100 I $ I $ - - $ $ 119,100 - Payments to Other Governments $ 100,329 I $ I $ 100,329 Unbudgeted & Indirect Cost 1,023,277 (267,243) 756,033 Transfer to Other Funds I 4,500 4,500 Scholarships - - subtotal $ 1,128,106 $ (267,243) $ 860,862 Total Appropriation $ 15,273,690 $ 6,757 $ 15,280,447 Revenue Source: i Federal Sources $ 2,384,514 $ $ 2,384,514 Food Sales - - Fund Balance Appropriation 3,263,208 3,263,208 New Hanover County 487,422 487,422 Other Revenues 1,646,744 6,757 1,653,501 State Sources 7,491,802 - 71491,802 Transfer from Other Funds - - Total Revenue $ 15,273,690 $ 6,757 $ 15,280,447 Explanation: Transfer excess Driver's Education fees to cover rising utility costs ($188,000), budget PEG Supplemental Funds ($6,757), allocate Medicaid Administrative Outreach funds for Pre -K Pupil Transportation ($56,000) and record program transfers including Medicaid Direct Services Reimbursement to cover EC Teacher Assistant Salaries and fringes ($467,000) Board of Commissioners - June 3, 2019 ITEM: 7 - 1 - 6 Capital Outlay Cumulative Budget Summary: — Current Budget Amendment # 8 1 Revised Budget PdllEt %FCrn�fA+�; Food Sales - Fund Balance Appropriation New Hanover County Other Revenues Instructional services: - 1,265,096 80,450,334 - 80,450,334 Regular Instruction $ 227,200 $ 5,170,871 $ 227,200 Special Populations - - - Total Revenue $ 86,886,300 - Alternative Programs - - School Leadership 11,300 11,300 Co- Curricular - - - School -Based Support - - subtotal $ 238,500 $ $ 238,500 System -wide support services: Support and Development $ $ $ Special Population Support and Development Alternative Program Support and Development - Technology Support 2,237,525 2,237,525 Operational Support 1,673,292 - 1,673,292 Financial and Human Resources Accountability System -Wide Pupil Support - Policy, Leadership and Public Relations subtotal $ 3,910,817 $ - $ 3,910,817 Ancillary: Community Services $ - $ $ Nutrition Services - - subtotal I $ - $ I $ - Capital Outlay: Capital Outlay $ 82,727,026 $ 297,500 $ 83,024,526 Non - programmed charges: Payments to Other Governments $ $ - $ - Unbudgeted & Indirect Cost 9,958 9,958 Transfer to Other Funds - - Scholarships - - - subtotal $ 9,958 $ - $ 9,958 Total Appropriation $ 86,886,300 $ 297,500 $ 87,183,800 Revenue Source: Federal Sources $ $ - $ - Food Sales - Fund Balance Appropriation New Hanover County Other Revenues 1,265,096 - 1,265,096 80,450,334 - 80,450,334 - - State Sources 5,170,871 297,500 5,468,371 Transfer from Other Funds - - - Total Revenue $ 86,886,300 $ 297,500 $ 87,183,800 Explanation: Transfer of bond project savings (- $2,270,709) and contingency (- $337,623) to cover bid overage for Wrightsville Beach Elementary Additions and Renovations ($2,305,190) and establish new project for move of modular unit from Roland -Grise to Murray ($303,142) Remaining contingency after reduction is $1,000,000 Allocate Lottery funding for Wrnghtsboro Heat Pump Replacement ($297,500) Board of Commissioners - June 3, 2019 ITEM: 7 - 1 - 7 Bond Program Summary Budget by Funding Source and Project #: Funding Source/ Project Budget Revised Project # Program Project Description (Multi -Year) Current Budget Amendment #8 Budget PSBCF - Lottery Revenue: 917016 076 917217 076 918117 076 9188 18 076 918918 076 919018 076 919218 076 919318 076 9195,18 076 9189.19 076 9207.19 076 9208 -19 076 920919 076 921019 076 9211 19 076 921219 076 9213.19 076 9205 19 076 DPI School Bus Revenue: 6550 120 Local Funding: 80,034 8500 801 9187 18 801 919818 801 9137 815 Bellamy & Murray Traffic Improvements 80,034 42,064 42,064 Playground Equipment Replacement 100,277 40,475 40,475 Access Control System Upgrade 196,700 85,862 85,862 Bellamy - DatalV6ce Cabling 114,000 106,432 106,432 SeaTech School Design 400,000 282,022 282,022 Eaton & Codington - Ethernet Cabling 239,000 231,159 231,159 Veterans Park- Chiller Replacement 870,000 402,877 402,877 Alderman - Classroom Floor Repairs 240,000 236,620 236,620 Sunset Park - Bldg A rear entry upgrades 78,000 70,000 70,000 SeaTech - Phase 11 1,415,200 1,333,500 1,333,500 Sunset Park - Ceiling Tile Repi - Design 25,500 25,500 25,500 NHHS - Geo West Underground Cabling 35,640 35,640 35,640 Electrical Upgrades - Various - Design 18,000 18,000 18,000 Lighting Upgrades - Various 21,000 58,000 58,000 Wrigtsboro - Heat Pump Repl 52,500 52,500 297,500 350,000 Veterans Park - Boiler Repl - Design 110,000 110,000 110,000 Alderman HVAC Replacement - Phase 1 265,000 265,000 265;000 Painting Various Locations 216,000 216,000 216,000 4,476,851 3,611,651 297,500 3,909,151 School Bus Leases (DPI) 2,635,379 1,559,220 1,559,220 Capital Outlay Contingency Mobile Classroom Replacement Freeman Innovative Classroom Pilot Mobile Classroom Replacement County Capital Appropriation FY 16 -17: (Remaining balance included in Fund Balance Appropriafion) 9158 816 Sidbury Road Complex 9161 816 Sidi Road Tree Replacement County Capital Appropriation FY 17.18: 6401 816 IPAD Replacement 6550 816 Vehicle Replacement 9183 816 Johnson PreK Cooler /Freezer 9184 816 Howe Window Replacement 9185 816 Howe Roof Top Unit Replacement 9186 816 Testing Department Upgrades 9187 816 Mobile Classrooms 9196 816 Prek Updgrades for Mosley nla 9,958 9,958 240,244 240,244 240,244 94,000 56,864 56,864 852,212 640 640 1,186,456 307,706 307,706 598,341 164,220 164,220 50,000 - - 648,341 164,220 164,220 156.000 125 125 80,900 27,972 27,972 40,000 31,113 31,113 350,000 263,320 263,320 185,000 46,658 46,658 95,000 59,307 59,307 465,000 279,570 279,570 100,000 3,622 3,622 1,471,900 711,686 711,686 Board of Commissioners - June 3, 2019 ITEM: 7 - 1 - 8 Funding Source/ 817 Mobile Classrooms Project Budget 44,314 Revised _ Project # Program Project Description (Multi -Year) Current Budget Amendment #8 Budget County Capital Appropriation FY 18 -19: 365,000 9189,19 817 5110.19 816 Classroom Fumture 227,200 227,200 227,200 5400,19 816 School Office Furniture 11,300 11,300 11,300 6401,19 816 Technology Furniture 3,600 3,600 3,600 6401.23 816 Laptop Replacement 826,000 826,000 826,000 6401.24 816 iPad Replacement 353,600 353,600 353,600 6401,26 816 VoiP 190,000 190,000 190,000 6401.27 816 Desktop Replacement 491,100 491,100 491,100 6401.28 816 Server Replacement 290.000 290,000 290,000 6401.29 816 Laptop Cart Replacement 83,100 83,100 83,100 6540,19 816 Custodial Equipment 10,700 10,700 10,700 6550,19 816 Vehicle Replacement 28,800 28,800 28,800 6560,19 816 Purchasing Equipment 31,600 31,600 31,600 6580 -19 816 Maintenance Equipment 15,000 15,000 15,000 9186.19 816 Window /HVAC Repl for Testing 185,000 185,000 185,000 9189 19 816 Phase Il SeaTech Renovations 26,000 103,818 103,818 920319 816 Parking Lot Impr @ Johnson 31452 3,452 3,452 920619 816 Hurricane Florence Repairs 919,548 919,548 919,548 3,696,000 3,773,818 3,773,818 County Interloca! Sales Tax Refund, 9187,18 817 Mobile Classrooms 77,756 44,314 44,314 9181.19 817 Access Control System Upgrades 365,000 365,000 365,000 9189,19 817 Phase II SeaTech Renovations - 33,442 33,442 9206 19 817 Hurricane Florence Repa €rs 204,000 204,000 204,000 646,756 646,756 646,756 2014 Bond Program- 9001.01 900 Northeast ES 15,844,699 1,277,448 1,277,448 900203 900 College Park ES Rpimt 15,841,381 7,398,189 (870,000) 6,528,189 900305 900 Blair ES Rplmt 17,463,583 7,832,928 (437,798) 7,395,130 9004.06 900 Laney HS Addns & Renovns 13,056,886 256,814 (211,164) 45,650 9005.08 900 Hoggard HS Addns & Renovns 16,736,979 986,136 986,136 9006.09 900 New Hanover HS Renovns 5,578,996 218,865 (134,385) 84,480 9007 10 900 Roland Grise MS Renovns 11,929,885 10,769,458 (73,013) 10,696 „445 9008 11 900 Noble MS Renovns 7,906,664 7,818,054 7,818,054 9009.12 900 Trask MS Renovns 9,953,100 9,827,794 9,827,794 9010,13 900 Myrtle Grove MS Renovns 9,807,903 7,538,709 7,538,709 9011.14 900 Wrightsville Beach ES Addns & Renovns 9,637,682 7,225,811 2,305,190 9,531,001 9012,07 900 Technology - Network Infrastructure 5,690,014 3,412,250 3,412,250 9013.07 900 Technology - Security Cameras 3,402,276 2,545,446 2,545,446 9014,07 900 Technology - VoIP Core Infrastr1quip 469,279 4,269 4,269 9015,04 900 Sunset Park Roof Rplmt 206,251 901704 900 Trask Roof Rplmt 1,808,970 1,808,970 1,808,970 901804 900 Laney Roof Rplmt 363,873 62,157 (62,157) - 9019.04 900 Johnson Roof Rplmt 6,272 - 9020.04 900 Hoggard HS Roof Rplmt 499,722 9022.04 900 Pine Valley Roof Rplmt 305,470 - - 9027.04 900 Veterans Park Roof Coating 876;276 845,559 845,559 9028,04 900 NobleAbmtlCarpet Rplmt 274,907 - - 9029.04 900 Hoggard AbmVCarpet Rplmt 681,750 578,871 578,871 9030.04 900 Laney Abmt/Carpt Rplmt 516,208 171,673 171,673 Board of Commissioners - June 3, 2019 ITEM: 7 - 1 - 9 Funding Source/ Project Budget Revised Project # Program Project Description (Multi -Year) Current Budget Amendment #8 Budget 903404 900 Codington HVAC Imprmts 215,722 903504 900 Eaton HVAC Imprmts 171,462 9036.04 900 Veterans Park HVAC Imprmts 366,320 - 9037 04 900 New Hanover HVAC Imprmts 267,051 106,760 (93,408) 13,352 903804 900 Bradley Creek HVAC Imprmts 1,317,916 - 9039,04 900 Johnson HVAC Imprmts 1,309,440 - 9040 04 900 HVAC & Controls Imprmts at Var Schools 1,509,314 469,203 469,203 9041,15 900 Program Management 3,106,796 2,237,531 2,237,531 904216 900 Contingency 1,000,000 1,337,623 (337,623) 1,000,000 904304 900 Carolina Beach Roof Rplmt 162,156 - - 9044.04 900 Roland Grise Roof Rplm1 91,774 394,916 (303,142) 91,774 9045 -04 900 Gregory Roof Rpimt 358,744 285,531 (85,642) 199,889 904604 900 NHHS Roof Rplmt 961,137 700,278 700,278 904717 900 Moving Modular Unit to Murray 303,142 - 303,142 303,142 160,000,000 76,111,243 76,111,243 174,761,683 86,886,300 297,500 87,183,800 Board of Commissioners - June 3, 2019 ITEM: 7 - 1 - 10 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 REGULAR DEPARTMENT: Finance PRESENTER(S): Lisa Wurtzbacher, Chief Financial Officer CONTACT(S): Lisa Wurtzbacher SUBJECT: Consideration of Amendment to Purchasing Policy Limit BRIEF SUMMARY: The current purchasing policy for the county has a formal bidding requirement for construction projects at $300,000 or greater. Formal bidding requirements are more stringent than informal bidding requirements. North Carolina General Statute 143 -129 states that construction projects greater than $500,000 must be subject to formal bidding requirements, which is less restrictive than the county's policy. Staff is recommending amending our formal bidding limit from $300,000 to $500,000 to be consistent with state statutes that were updated in 2007. STRATEGIC PLAN ALIGNMENT: Effective County Management • Increase efficiency and quality of key business processes RECOMMENDED MOTION AND REQUESTED ACTIONS: Request the Board of County Commissioners to approve increasing the formal bidding requirement limit from $300,000 to $500,000. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - June 3, 2019 ITEM: 8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 REGULAR DEPARTMENT: Finance PRESENTER(S): Lisa Wurtzbacher, Chief Financial Officer CONTACT(S): Lisa Wurtzbacher SUBJECT: Consideration of Fund Balance Policy Amendments BRIEF SUMMARY: Currently, the county's fund balance policy does not have a specific requirement for the Fire Services Fund or the Environmental Management Fund. The policy states the county will "strive to maintain an adequate level of fund balance for its Enterprise Funds and Special Fire District Fund ". Staff recommends setting the level at a total fund balance no less than 8% of expenses for each fund. Both funds exceeded this level at June 30, 2018 and the fiscal year 2020 budget has been prepared with this level as its guideline. Just as with the General Fund, if the Environmental Management Fund or Special Fire District Fund balance falls below this level, the policy will allow 2 years to replenish the fund balance to the levels noted in the policy. STRATEGIC PLAN ALIGNMENT: RECOMMENDED MOTION AND REQUESTED ACTIONS: Request the Board of County Commissioners to approve amending the fund balance policy to reflect that the county will strive to maintain the total Environmental Management Fund Balance at 8% of expenses and the total Fire Services Fund Balance at 8% of expenses. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - June 3, 2019 ITEM: 9 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 REGULAR DEPARTMENT: Budget PRESENTER(S): Sheryl Kelly, Budget Officer CONTACT(S): Sheryl Kelly and Kemp Burpeau, Deputy County Attorney SUBJECT: Public Hearing Economic Development and Economic Incentives Appropriations (limit three minutes) BRIEF SUMMARY: Consistent with General Statute 158 -7.1, the Board of County Commissioners is required to notify the public at least 10 days prior to conducting a public hearing for every appropriation or expenditures related to economic development. In addition to the procedural requirements, elected boards are also required to make a specific finding prior to approving any appropriation or expenditure for economic development that the appropriation or expenditure will "increase the population, taxable property, agricultural industries, employment, industrial output or business prospects of the city or county." The following economic development expenditures have been recommended for appropriation in the FY19 -20 budget and are under consideration for adoption. If, after conducting the public hearing, the Board finds that the appropriations /expenditures identified below will increase the population, taxable property, agricultural industries, employment, industrial output or business prospects for New Hanover County, and the Board appropriates the items identified below as part of the FY 2019 -2020 Adopted Budget, then no additional Board action will be required to expend the funds. New incentives, appropriations or expenditures or subsequent increases, will require public notice and another public hearing. Economic Development Agencies /Organizations These appropriations will be funded from General Fund revenues of the county. Organization Amount Description of Activities /Expense The Arts Council of $10,000 Support arts - driven economic development Wilmington /New Hanover County activities to increase attendance and encourage increased spending in the local economy Cape Fear Council of Governments $25,000 An alliance of service providers, local Continuum of Care for government agencies, and other public Homelessness interests whose common goal is the reduction and ultimate elimination of Board of Commissioners - June 3, 2019 ITEM: 10 Previously Approved Contractual Incentive Payments The following are incentive payments that were previously Board approved as outlined in incentive agreement contracts to be paid upon the company meeting specified investment /job requirements: Castle Branch, up to $50,000; Fortron, up to $100,000; and Live Oak Bank, up to $65,000. These appropriations will be funded from General Fund revenues of the county. Infrastructure investments A capital project investment of $525,000, the third and final of three annual contributions to Cape Fear Public Utility Authority ( CFPUA) to provide fire flow to the water system being constructed along Highway 421; $100,000 to CFPUA for a Preliminary Engineering Review (PER) for the Sidbury Road water line; $250,000 to the Town of Wrightsville Beach, the second and final of two annual payments for infrastructure improvements; $1,506,438 to Lower Cape Fear Water and Sewer Authority to assist in the relocation of the raw water line outside of a new bridge being built over Fishing Creek;$10,000 to Board of Commissioners - June 3, 2019 ITEM: 10 homelessness Cucalorus Film Foundation $20,000 Support seasonal staff for the Cucalorus Festival (Film, Stage, Connect) events which encourage visitor /tourist attendance and encourage increased spending in the local economy Friends of Fort Fisher $7,000 Support educational programs to increase visitor /tourist attendance and encourage increased spending in the local economy Highway 17/64 Association $5,000 Work regularly with the NC General Assembly, the Board of Transportation and NCDOT leadership to make prioritization and funding for rural, eastern projects more equitable. Southeastern Economic $18,240 Assist with project development necessary Development Commission for the solicitation of grant funding from the Economic Development Administration (EDA) The Southeastern Partnership, $20,000 Provide regional and targeted industry Inc. specific marketing and conduct familiarization events Wilmington Business $202,145 Provide recruitment /assistance for business Development expansion and /or relocation efforts Wilmington Downtown, Inc. $65,000 Provide activities to increase the number of businesses, jobs and tax base in Wilmington's Urban Core Wilmington Regional Film $128,251 Promote /assist TV and film production Commission activities to drive local entertainment business growth, support local production infrastructure and businesses Wilmington Business $60,000 For the Blue Clay Road property to develop a Development master plan and Preliminary Engineering Review (PER), including site development costs, for the purposes of returning the property to the private sector for industrial development Previously Approved Contractual Incentive Payments The following are incentive payments that were previously Board approved as outlined in incentive agreement contracts to be paid upon the company meeting specified investment /job requirements: Castle Branch, up to $50,000; Fortron, up to $100,000; and Live Oak Bank, up to $65,000. These appropriations will be funded from General Fund revenues of the county. Infrastructure investments A capital project investment of $525,000, the third and final of three annual contributions to Cape Fear Public Utility Authority ( CFPUA) to provide fire flow to the water system being constructed along Highway 421; $100,000 to CFPUA for a Preliminary Engineering Review (PER) for the Sidbury Road water line; $250,000 to the Town of Wrightsville Beach, the second and final of two annual payments for infrastructure improvements; $1,506,438 to Lower Cape Fear Water and Sewer Authority to assist in the relocation of the raw water line outside of a new bridge being built over Fishing Creek;$10,000 to Board of Commissioners - June 3, 2019 ITEM: 10 continue Phase 2 of the stormwater utility study, which will focus on building public awareness of the proposed utility; and a $151,200 contribution to CFPUA to improve fire flow capacity for the Northern Water Main. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Attract and retain new and expanding businesses • Build and maintain infrastructure • Implement plans for land use, economic development, infrastructure and environmental programs RECOMMENDED MOTION AND REQUESTED ACTIONS: Conduct public hearing. ATTACHMENTS: Script Public Notice COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Conduct public hearing. COMMISSIONERS' ACTIONS: Conducted public hearing. A motion to approve the economic development appropriations and expenditures based on the finding that the appropriations and expenditures will increase the population, taxable property, agricultural industries, employment, industrial output, or business prospects of the County passed by a vote of 4 -0. Staff is directed to do any and all things necessary to finalize the economic incentive appropriations and expenditures. Board of Commissioners - June 3, 2019 ITEM: 10 SCRIPT FOR AGENDA ITEM JUNE 3, 2019 CHAIRMAN BARFIELD: I will now open a public hearing to receive comments on appropriations and expenditures for economic development. The source of funding for these appropriations and expenditures will be from the General Fund. The purposes of economic development and economic incentive agreements are to increase the population, taxable property, agricultural industries, employment, industrial output, or business prospects for New Hanover County. The economic development expenditures that follow have been recommended for appropriation in the FY19 -20 budget and are under consideration for adoption. The public is invited to comment on the following appropriations and expenditures as shown on the screen: • Economic Development Agencies /Organizations • Previously Approved Contractual Incentive Payments • Infrastructure /Capital Investment The Board will now hear public comments. Hear comments, if any. I will now close the public hearing. Is there a motion to approve the economic development appropriations and expenditures based on the finding that the appropriations and expenditures will increase the population, taxable property, agricultural industries, employment, industrial output, or business prospects of the County? Motion: Second: Vote: Staff is directed to do any and all things necessary to finalize the economic incentive appropriations and expenditures. Board of Commissioners - June 3, 2019 ITEM: 10-1 -1 NOTICE OF PUBLIC HEARING PLEASE TAKE NOTICE THAT THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS WILL HOLD A PUBLIC HEARING ON MONDAY, JUNE 3, 2019 AT 4:00 P.M., OR THEREAFTER, IN THE HUMAN RESOURCES TRAINING ROOMS OF THE NEW HANOVER COUNTY GOVERNMENT CENTER, 230 GOVERNMENT CENTER DRIVE, SUITE 135, WILMINGTON, NORTH CAROLINA FOR THE PURPOSE OF RECEIVING PUBLIC COMMENT ON APPROPRIATIONS AND EXPENDITURES FOR ECONOMIC DEVELOPMENT AND ECONOMIC INCENTIVE AGREEMENTS. THE PURPOSES OF ECONOMIC DEVELOPMENT AND ECONOMIC INCENTIVE AGREEMENTS ARE TO INCREASE THE POPULATION, TAXABLE PROPERTY, AGRICULTURAL INDUSTRIES, EMPLOYMENT, INDUSTRIAL OUTPUT OR BUSINESS PROSPECTS FOR NEW HANOVER COUNTY. FOR FISCAL YEAR 2019 -2020, THE COUNTY IS CONSIDERING APPROPRIATING THE FOLLOWING ECONOMIC DEVELOPMENT /INCENTIVE EXPENDITURES AS PART OF THE FY19- 20 BUDGET: The Arts Council of Wilmington /New Hanover County, $10,000, Support arts - driven economic development activities to increase attendance and encourage increased spending in the local economy; Cape Fear Council of Governments Continuum of Care for Homelessness, $25,000, An alliance of service providers, local government agencies, and other public interests whose common goal is the reduction and ultimate elimination of homelessness; Cucalorus Film Foundation, $20,000, Support seasonal staff for the Cucalorus Festival (Film, Stage, Connect) events which encourage visitor /tourist attendance and encourage increased spending in the local economy; Friends of Fort Fisher, $7,000, Support educational programs to increase visitor /tourist attendance and encourage increased spending in the local economy; Highway 17/64 Association, $5,000, Work regularly with the NC General Assembly, the Board of Transportation and NCDOT leadership to make prioritization and funding for rural, eastern projects more equitable; Southeastern Economic Development Commission, $18,240, Assist with project development necessary for the solicitation of grant funding from the Economic Development Administration (EDA); The Southeastern Partnership, Inc., $20,000, Provide regional and targeted industry specific marketing and conduct familiarization events; Wilmington Business Development, $202,145, Provide recruitment /assistance for business expansion and /or relocation efforts; Wilmington Downtown, Inc., $65,000, Provide activities to increase the number of businesses, jobs and tax base in Wilmington's Urban Core; Wilmington Regional Film Commission, $128,251, Promote /assist TV and film production activities to drive local entertainment business growth, support local production infrastructure and businesses; and Wilmington Business Development, $60,000, For the Blue Clay Road property to develop a master plan and Preliminary Engineering Review (PER), including site development costs, for the purposes of returning the property to the private sector for industrial development. The source of funding for these appropriations and expenditures will be from the General Fund of the county. The following are incentive payments that were previously board approved as outlined in incentive agreement contracts to be paid upon the company meeting specified investment /job requirements: Castle Branch, up to $50,000; Fortron, up to $100,000; and Live Oak Bank, up to $65,000. The source of funding for these incentive payment appropriations and expenditures will be from the General Fund of the county. Board of Commissioners - June 3, 2019 ITEM: 10- 2 - 1 Finally, the following appropriations /expenditures are related to infrastructure and /or capital investments: Cape Fear Public Utility Authority (CFPUA), $525,000, The third and final of three annual contributions to provide fire flow to the water system being constructed along Highway 421; CFPUA, $100,000, For a Preliminary Engineering Review (PER) for the Sidbury Road water line; Town of Wrightsville Beach, $250,000, The second and final of two annual payments for infrastructure improvements; Lower Cape Fear Water and Sewer Authority, $1,506,438, To assist the City of Wilmington in the relocation of the raw water line outside of a new bridge being built over Fishing Creek; CFPUA, $151,200, Contribution to improve fire flow capacity for the Northern Water main; and $10,000, To continue Phase 2 of the stormwater utility study. THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS WILL RECEIVE PUBLIC COMMENT ON THESE AGREEMENTS AT THE ABOVE STATED TIME AND PLACE. Kymberleigh G. Crowell, Clerk to the Board of County Commissioners New Hanover County, North Carolina Board of Commissioners - June 3, 2019 ITEM: 10- 2 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 REGULAR DEPARTMENT: Budget PRESENTER(S): Chris Coudriet, County Manager CONTACT(S): Sheryl Kelly, Budget Officer SUBJECT: Public Hearing on the FY 2019 -2020 Recommended Budget (limit three minutes) BRIEF SUMMARY: Pursuant to General Statute 159- 12(b), before adopting the budget ordinance, the Board shall hold a public hearing at which time persons who wish to be heard on the budget may appear. This public hearing on the FY 2019 -2020 Recommended Budget meets these requirements. Estimated Minutes Agency 3 minutes New Hanover County Schools 3 minutes Cape Fear Community College 3 minutes each Other Agencies /Individuals STRATEGIC PLAN ALIGNMENT: Strong Financial Performance • Control costs and manage to the budget RECOMMENDED MOTION AND REQUESTED ACTIONS: Conduct public hearing. ATTACHMENTS: Script Public Hearing Notice COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Conduct public hearing. COMMISSIONERS' ACTIONS: Conducted public hearing. Board of Commissioners - June 3, 2019 ITEM: 11 SCRIPT FOR AGENDA ITEM June 3, 2019 Chairman Barfield: Pursuant to General Statute 159- 12(b), before adopting the budget ordinance, the board shall hold a public hearing at which time any persons who wish to be heard on the budget may appear. This public hearing on the FY2019 -2020 Recommended Budget meets these requirements. The Board will now hear public comments and open the floor to Board discussion. Hear comments, if any. I will now close the public hearing. Board of Commissioners - June 3, 2019 ITEM: 11-1 -1 PUBLIC NOTICE THE NEW HANOVER COUNTY RECOMMENDED BUDGET FOR FISCAL YEAR 2019 -2020 HAS BEEN SUBMITTED TO THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS. THE BOARD WILL HOLD A PUBLIC HEARING ON THE BUDGET ON MONDAY, JUNE 3, 2019 AT 4:00 P.M., OR THEREAFTER, IN THE HUMAN RESOURCES TRAINING ROOMS OF THE NEW HANOVER COUNTY GOVERNMENT CENTER, 230 GOVERNMENT CENTER DRIVE, SUITE 135, WILMINGTON NORTH CAROLINA. A COPY OF THE RECOMMENDED I:1N]Biel: r6"N_ i%1 1W_1 11= ■Yf]:0 all 31[y1►RyZI: toI to] 01■10a9I COUNTY COMMISSIONERS' OFFICE AT THE NEW HANOVER COUNTY GOVERNMENT CENTER, ALL BRANCHES OF THE PUBLIC LIBRARY, AND ON THE NEW HANOVER COUNTY WEBSITE: www.nhcgov.com. Kymberleigh G. Crowell, Clerk to the Board of County Commissioners New Hanover County, North Carolina Board of Commissioners - June 3, 2019 ITEM: 11- 2 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 REGULAR DEPARTMENT: Planning PRESENTER(S): Brad Schuler, Senior Planner CONTACT(S): Brad Schuler and Wayne Clark, Planning & Land Use Director SUBJECT: Public Hearing Rezoning Request (Z19 -06) — Request by Coastal Land Design, on Behalf of the Property Owner, Preservation Point Partners, LLC, to Rezone Approximately 30.32 Acres of Land Located in the 1500- 1600 Block of Castle Hayne Road, from 1 -2, Heavy Industrial District, to R -15, Residential District, and B -2, Highway Business District BRIEF SUMMARY: Coastal Land Design, on behalf of the property owner, Preservation Point Partners, LLC, is seeking to rezone approximately 30.32 acres of land located in the 1500 -1600 block of Castle Hayne Road, from 1 -2 to R -15 and B -2. The owner of the subject property also owns a 192 -acre parcel directly northwest of the site. In 2017, a preliminary plan for a performance residential development consisting of 98 lots (Preservation Point — formerly River Breeze) was approved on a portion of that parcel. Later that same year, the western portion of the parcel was rezoned to a Conditional Use R -15 district and a Special Use Permit was issued for a community boating facility located in the Northeast Cape Fear River consisting of 98 boat slips (Z17- 09). The community boating facility is a private, non -profit facility with each boat slip reserved for the home owners within the proposed subdivision. According to the applicant, the proposed R -15 residential portion of the subject property is intended to become part of the Preservation Point development, and the proposed commercial portion is intended to provide commercial uses serving the residents of Preservation Point and the surrounding community. Because this is a general map amendment and not a conditional rezoning, uses that would be allowed on the property are those allowed by right or by Special Use Permit in the R -15 and B -2 districts based on the Table of Permitted Uses in the Zoning Ordinance. The property is currently zoned 1 -2, Heavy Industrial. The 1 -2 district also allows for heavy manufacturing uses. 1 -2 zoning also allows heavy commercial /light industrial uses similar to those permitted in the B -2 district. However, the 1 -2 district is more restrictive than the B -2 district in regards to traditional commercial uses (office, retail), although, it does allow for limited retail and restaurant uses. The B -2 district permits a total of 89 uses by -right and 42 uses with a special use permit. In general, the district permits traditional commercial (office, retail, restaurants), heavy commercial /light industrial, and institutional and recreational uses. The R -15 district generally allows for low density residential development with 2.5 dwelling units per acre being permitted under the performance residential standards. Of the 30.32 acres included in the application, 23.12 acres is proposed to be rezoned to R -15. This acreage would allow for 58 units under the performance residential standards. Board of Commissioners - June 3, 2019 ITEM: 12 Access is provided to the subject property by Castle Hayne Road (N.C. Highway 133).The property owner recently obtained an approved scope for a Traffic Impact Analysis (TIA) from the Wilmington Metropolitan Planning Organization. Per the approved scope, the full build of the site would consist of 139 single - family dwellings (including the existing 98 lots approved in 2017), 4,500 square feet of shopping center, 6,000 square feet of high- turnover sit -down restaurant, and 2,500 square feet for a coffee /donut shop with drive -thru uses. TIAs are not required in advance of general map amendments and are typically completed when a specific development is proposed. However, due to the cost and effort required to produce a TIA, this is generally a good indicator of the applicant's intended development of the site. The 2016 Comprehensive Plan classifies the property as Employment Center (approx. 26 acres) and Conservation (approx. 4.4 acres). Employment Center areas serve as employment and production hubs where office and light industrial uses predominate. Conservation covers areas of natural open space and is intended to protect the natural environment, water quality, and wildlife habitats that serve the public through environmental education, low- impact recreation, and in their natural beauty. The proposed rezoning from 1 -2 to B -2 and R -15 is generallyCONSISTENT with the mix of industrial, office, housing, and commercial uses envisioned in the 2016 Comprehensive Plan for an Employment Center place type and the limits on residential density recommended for Conservation places. The Planning Board considered this application at their May 2, 2019 meeting. Two residents spoke at the meeting, commenting on the updated design of the proposed subdivision including the layout and extension of utilities to the area. No one spoke in opposition. The Planning Board recommended approval (5 -0), finding it to be: 1. Consistent with the purposes and intent of the 2016 Comprehensive Plan because the B -2 and R- 15 zoning districts allow for the types of uses recommended by the Comprehensive Plan for this area, while also limiting residential densities near Conservation areas. In addition, the proposed rezoning will provide a suitable transition between existing and planned residential neighborhoods to the north and west and the heavy commercial /light industrial uses along Castle Hayne Road. 2. Reasonable and in the public interest because the proposal will provide a suitable transition from existing and proposed residential neighborhoods, while still providing for the wide spectrum of commercial and light industrial uses allowed in the B -2 zoning which could offer more efficient access to basic goods and services for residents in the area. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Attract and retain new and expanding businesses • Implement plans for land use, economic development, infrastructure and environmental programs • Understand and act on citizen needs RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends approval of the application and suggests the following motion: Board of Commissioners - June 3, 2019 ITEM: 12 Motion to approve, affirming the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. ATTACHMENTS: Z19 -06 Script BOC Z19 -06 Staff Report BOC Z19 -06 Neighbor Properties Map Z19 -06 Zoning Map Z19 -06 Future Land Use Map Applicant Materials Cover Page Z19 -06 Application Package COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval as presented by staff. COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - June 3, 2019 ITEM: 12 SCRIPT for Zoning Map Amendment Application (Z19 -06) Request by Coastal Land Design, on behalf of the property owner, Preservation Point Partners, LLC, to rezone approximately 30.32 acres of land located in the 1500 -1600 block of Castle Hayne Road, from 1 -2, Heavy Industrial District, to R -15, Residential District, and B -2, Highway Business District. 1. This is a public hearing. We will hear a presentation from staff. Then the applicant and any opponents will each be allowed 15 minutes for their presentation and additional 5 minutes for rebuttal. 2. Conduct He a. b. C. d. e. wring, as follows: Staff presentation Applicant's presentation (up to 15 minutes) Opponent's presentation (up to 15 minutes) Applicant's rebuttal (up to 5 minutes) Opponent's rebuttal (up to 5 minutes) 3. Close the public hearing 4. Board discussion 5. Vote on the application. The motion should include a statement saying how the change is, or is not, consistent with the land use plan and why it is, or is not, reasonable and in the public interest. Staff Suggested Motion: Motion to approve, affirming the Planning Board's statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. Alternative Motion for Approval /Denial: Motion to [Approve /Deny], as the Board finds that this request for a zoning map amendment of approximately 30.32 acres to the R -15 and B -2 districts, as described is: 1. [Consistent /Not Consistent] with the purposes and intent of the 2016 Comprehensive Plan because (Describe elements of controlling land use plans and how the amendment is or is not consistentl. 2. [Reasonable /Not Reasonable] and in the public interest because rBriefly explain why. Factors may include public health and safety, character of the area and relationship of uses, applicable plans, or balancing benefits and detrimentsl. STAFF REPORT FOR Z19 -06 ZONING MAP AMENDMENT APPLICATION APPLICATION SUMMARY Case Number: Z19 -06 Request: Zoning Map amendment to rezone 30.32 acres from 1 -2 to R -15 (23.1 1 acres) and B -2 (7.21 acres) Applicant: Property Owner(s): Frank Braxton with Coastal Land Design Preservation Point Partners, LLC Location: Acreage: 1500 -1600 block of Castle Hayne Road 30.32 PID(s): Comp Plan Place Type: R04100- 001 - 015 -000; R04100 -001 -016 -000; Employment Center and Conservation R04100 -001 - 028 -000. Existing Land Use: Proposed Land Use: The property would be allowed to be Mostly undeveloped with accessory uses developed in accordance with the R -15 and B -2 districts Current Zoning: Proposed Zoning: 1 -2, Heavy Industrial R -15, Residential District; B -2, Highway Business District. SURROUNDING AREA LAND USE ZONING North Office - Warehouse, Auto Repair, Single - Family Residential, Undeveloped Land 1 -2, R -15 East Office - Warehouse, Auto Repair 1 -2, B -2 South Undeveloped Land, Commercial Services, Auto Repair 1 -2 West Undeveloped Land 1 -2, R -15 Z19 -06 Staff Report BOC 6.3.2019 Board of Commissioners - June 3, 2019 ITEM: 12- 2 - 1 Page 1 of 11 Aerial iV7 tziu r sa yiP, Z 19- 06:x•,, Jr .' '�.d. lh 1 h' r • r � ` ^ "�. - �✓ I DIVISION PARK New Har�Sti ZONING HISTORY July 1, 1972 Initially zoned 1 -2 (Area 9A) r COMMUNITY SERVICES Water /Sewer CFPUA Water and sewer mainline extensions will be required to serve the Conservation project. Fire Protection New Hanover County Fire Services, New Hanover County Northern Fire District, New Hanover County Station Wrightsboro Schools Wrightsboro Elementary, Eaton Elementary, Holly Shelter Middle, and New Archaeological Hanover High schools Recreation Optimist Park CONSERVATION, HISTORIC, & ARCHAEOLOGICAL RESOURCES The Conservation Overlay District indicates that swamp forest may be Conservation present on the site. The applicant has identified approximately 9 acres of wetlands exist on the site. The location of wetlands will be verified through the TRC review process when specific developments are proposed. Historic No known historic resources Archaeological No known archaeological resources ZONING CONSIDERATIONS • The owner of the subject property also owns a 1 92 -acre parcel directly northwest of the site. In 2017, a preliminary plan for a performance residential development consisting of 98 lots (Preservation Point — formerly River Breeze) was approved on a portion of that parcel. Later that same year, the western portion of the parcel was rezoned to a Conditional Use R -1 5 district and a Special Use Permit was issued for a community boating facility located in the Northeast Cape Fear River consisting of 98 boat slips (Z17 -09). The community boating facility is a private, non - profit facility with each boat slip reserved for the home owners within the proposed subdivision. Z19 -06 Staff Report BOC 6.3.2019 Page 2 of 11 Board of Commissioners - June 3, 2019 ITEM: 12- 2 - 2 • According to the applicant, the proposed R -1 5 residential portion of the subject property is intended to become part of the Preservation Point development, and the proposed commercial portion is intended to provide commercial uses serving the residents of Preservation Point and the surrounding community. The proposal would include the installation of a new entrance to the proposed subdivision from Castle Hayne Road. Currently, Preservation Point would be accessed solely from Brentwood Drive. Preservation Point Preservation Point - Preliminary i Approval for 98 Lots � Z17 -09 - Community Booting Facility for Preservation Point City of Wilmington Z19 -06- Subject Property y Land also owned by the Applicant 'MARrRy tur NPR,krn ? j, �ti- w�~\,• _ • NewaFi'annver Gounty.tv,€ . Z19 -06 Staff Report BOC 6.3.2019 Board of Commissioners - June 3, 2019 ITEM: 12- 2 - 3 Page 3 of 11 • Because this is a general map amendment and not a conditional rezoning, uses that would be allowed on the property are those allowed by right or by Special Use Permit in the R- 15 and B -2 districts based on the Table of Permitted Uses in the Zoning Ordinance. • The property is currently zoned 1 -2, Heavy Industrial. The 1 -2 district also allows for heavy manufacturing uses. 1 -2 zoning also allows heavy commercial /light industrial uses similar to those permitted in the B -2 district. However, the 1 -2 district is more restrictive than the B -2 district in regards to traditional commercial uses (office, retail), although, it does allow for limited retail and restaurant uses. • The B -2 district permits a total of 89 uses by -right and 42 uses with a special use permit. In general, the district permits the following categories of uses: Traditional Commercial Institutional & Recreation • Retail • Parks & Recreation Areas • Restaurants • Religious Institutions • Offices • Museums • Hotels • Libraries • Personal Services • Indoor /Outdoor Recreation • Gas Stations /Convenience Stores Special Uses • Drug Stores • Cell Towers Heavy Commercial /Light Industrial • Dwelling Units Contractors • Recycling Facilities with • Processing • Warehousing • Electronic Gaming Operations • Mini - warehousing • Light Manufacturing • RV & Boat Storage • Wholesale • Development within the proposed B -2 zoning district would require additional building setbacks and landscaping buffers along the portion of the subject property proposed to be zoned R -15. Specifically: • The building setback required along any side property line adjacent to the R -15 zoning would be a minimum of 30' or 2.75 x Building Height, whichever is greater. • The building setback requirement along any rear property line adjacent to the R- 15 zoning would be a minimum of 35' or 3.73 x Building Height, whichever is greater. • Landscaping buffers would be required between the development and the residential properties. The buffers must be a minimum of 20' in width and provide 100% opacity. • In addition, all lights must be shielded in a manner so that light from the fixture does not directly radiate into adjacent property. • The R -1 5 district generally allows for low density residential development with 2.5 dwelling units per acre being permitted under the performance residential standards. Of the 30.32 acres included in the application, 23.12 acres is proposed to be rezoned to R -15. This acreage would allow for 58 units under the performance residential standards. Z19 -06 Staff Report BOC 6.3.2019 Page 4 of 11 Board of Commissioners - June 3, 2019 ITEM: 12- 2 - 4 TRANSPORTATION • Access is provided to the subject property by Castle Hayne Road (N.C. Highway 133). The property owner recently obtained an approved scope for a Traffic Impact Analysis from the Wilmington Metropolitan Planning Organization. Per the approved scope, the full build of the site would consist of 139 single - family dwellings (including the existing 98 lots approved in 2017), 4,500 square feet of shopping center, 6,000 square feet of high - turnover sit -down restaurant, and 2,500 square feet for a coffee /donut shop with drive - thru uses. TIAs are not required in advance of general map amendments and are typically completed when a specific development is proposed. However, due to the cost and effort required to produce a TIA, this is generally a good indicator of the applicants intended development of the site. TIAs are reviewed by the County, WMPO, and NCDOT, and stipulate roadway improvements required for the proposed development. Traffic Counts — August 2018 Road Location Volume Capacity V/C Castle Hayne Road 1600 Block (south of 13,213 16,700 0.79 Brentwood Drive) Castle Hayne Road 1200 Block (north of 15,656 15,400 1.02 Smith Creek) Z19 -06 Staff Report BOC 6.3.2019 Board of Commissioners - June 3, 2019 ITEM: 12- 2 - 5 Page 5 of 11 Nearby Planned Transportation Improvements and Traffic Impact Analyses Traffic Impact Analyses Approved Hanover Lakes TIA Approved Under Review Under Draft STIP Project U -5863 STIP Project U -5954 Z 19 -06 City of Wilmington — Wave Bus .. RAW W11,01A r --------- L--------JMiles ! 15,15' l / �e ••�I r ,+ r 0.25 •� rr�' rur�I � " � s ,i�l l !r rri�ir�— �11ufllrlry! I v— aaJ lirie:!l.1lFlHrn;� Nearby Traffic Impact Analyses: Traffic Impact Analyses are completed in accordance with the WMPO and NCDOT standards. Approved analyses must be re- examined by NCDOT if the proposed development is not completed by the build out date established within the TIA. Z19 -06 Staff Report BOC 6.3.2019 Board of Commissioners - June 3, 2019 ITEM: 12- 2 - 6 Page 6 of 1 1 Proposed Land Use /Intensity TIA Status Development 0 2018 Build Out Year The TIA required improvements be completed at certain intersections in the area. The notable • 139 single - family dwellings • Installation of a northbound left turn lane, southbound left turn lane, and southbound right turn lane on Castle Hayne Road at the subdivision's entrance. • 4,500 sf of shopping center • Scope Approved February 1. Preservation Point • 6,000 sf of high- turnover sit- 1 2, 201 9 down restaurant • 2023 Build Out Year • 2,500 sf of coffee /donut shop with drive -thru The TIA is currently under draft. No improvements have been recommended at this time. TIAs are not required in advance of general rezonings and are typically completed when a specific development is proposed. Nearby Proposed Developments included within the TIA: • None Development Status: No construction has started at this time. 2. Hanover Lakes • 231 single - family dwellings • Approved August 13, 2015 0 2018 Build Out Year The TIA required improvements be completed at certain intersections in the area. The notable improvements consisted of: • Installation of a northbound left turn lane, southbound left turn lane, and southbound right turn lane on Castle Hayne Road at the subdivision's entrance. Nearby Proposed Developments included within the TIA: • None Development Status: The subdivision is under construction. The required roadway improvements have been installed. Regional Transportation Plans: • STIP Project U -5863 o Project to widen Castle Hayne Road from 1 -140 to MLK Parkway. Construction is expected to begin in 2023. • STIP Project U -5954 o Project to construct a roundabout at the intersection of 23rd street and Castle Hayne Road. Construction is expected to begin in 2024. • STIP Project U -6083 o Project to widen North 23rd Street from Castle Hayne Road to MLK Parkway. Construction is expected to begin in 2027. Z19 -06 Staff Report BOC 6.3.2019 Board of Commissioners - June 3, 2019 ITEM: 12- 2 - 7 Page 7 of 11 ENVIRONMENTAL • The property does not contain any Natural Heritage Areas. • Approximately half of the site (15 acres) is within an AE Special Flood Hazard Area (SFHA). Development is permitted within this SFHA provided it is constructed in accordance with applicable standards, including elevating the structures to the Design Flood Elevation or floodproofing. • The property is within the Smith Creek (C;Sw) watershed. • Per the Classification of Soils in New Hanover County for Septic Tank Suitability, soils on the property consist of Class II (moderate limitation) and Class IV soils (unsuitable). However, the proposed Preservation Point development plans to extend sewer services to the area. • The applicant has identified approximately 9 acres of wetlands exist on the site. The location of wetlands will be verified when specific developments are proposed during the TRC review process and may be subject to the standards of the Conservation Overlay Districts. Z19 -06 Staff Report BOC 6.3.2019 Board of Commissioners - June 3, 2019 ITEM: 12- 2 - 8 Page 8 of 11 2016 COMPREHENSIVE LAND USE PLAN The New Hanover County Future Land Use Map provides a general representation of the vision for New Hanover County's future land use, as designated by place types describing the character and function of the different types of development that make up the community. Specific goals of the comprehensive plan are designated to be promoted in each place type, and other goals may be relevant for particular properties. Future Land Use Map Place Type Employment Center (approx. 26 acres) and Conservation (approx. 4.4 acres) The subject properties are designated primarily as Employment Center, with the Conservation place type following a general outline of portions of the southwestern parcel that appear to be marshland from aerial photographs. Employment Center areas serve as employment and production hubs where office and light industrial uses predominate. It can also include residential, civic, and recreational uses, but should be clearly delineated from rural and conservation areas. Commercial uses designed to serve the needs of the employment center are appropriate. Conservation covers areas of natural open space and is intended to protect Place Type the natural environment, water quality, and wildlife habitats that serve the Description public through environmental education, low- impact recreation, and in their natural beauty. Protection may also extend to important cultural or archaeological resources and to areas where environmental hazards are known to exist. In these areas, increased density would be discouraged, and low impact development methods would be required. Such requirements place limits on development to ensure the protection of resources. Z19 -06 Staff Report BOC 6.3.2019 Board of Commissioners - June 3, 2019 ITEM: 12- 2 - 9 Page 9 of 11 PLANNING BOARD ACTION The Planning Board considered this application at their May 2, 2019 meeting. Two residents spoke at the meeting, commenting on the updated design of the proposed subdivision including the layout and extension of utilities to the area. No one spoke in opposition. The Planning Board recommended approval (5 -0) finding that the application is: Consistent with the purposes and intent of the 2016 Comprehensive Plan because the B -2 and R -1 5 zoning districts allow for the types of uses recommended by the Comprehensive Plan for this area, while also limiting residential densities near Conservation areas. In addition, the proposed rezoning will provide a suitable transition between existing and planned residential neighborhoods to the north and west and the heavy commercial /light industrial uses along Castle Hayne Road. 2. Reasonable and in the public interest because the proposal will provide a suitable transition from existing and proposed residential neighborhoods, while still providing for the wide spectrum of commercial and light industrial uses allowed in the B -2 zoning which could offer more efficient access to basic goods and services for residents in the area. Z19 -06 Staff Report BOC 6.3.2019 Board of Commissioners - June 3, 2019 ITEM: 12- 2 - 10 Page 10 of 11 The mix of uses envisioned for the Employment Center place type include industrial, office, housing, and commercial. The proposed B -2 district would allow for the range of office, light industrial, and commercial services envisioned for this area. The proposed R -15 zoning designation on the rear of the subject parcels reflects both the recommended densities for the Employment Center while limiting the intensity in Conservation areas. In general, residential uses within an Employment Center area are recommended to be low to moderate density, at about 3 -6 units per acre for single family and 12-15 units per acre for multi - family. The R -15 zoning district only allows 2.5 units per acre Analysis by right, but up to 10.2 units per acre are possible through a High Density Development permit. Given the location of Conservation areas within the portion of the subject property proposed for residential uses, R -15 densities could be appropriate. In addition, the subject property is located at the edge of the Employment Center area, immediately next to Urban Mixed Use and General Residential places. The proposed rezoning would provide a suitable transition between existing and planned residential neighborhoods to the north and west and the heavy commercial /light industrial uses and zoning along Castle Hayne Road. The proposed rezoning from 1 -2 to B -2 and R -15 is generally CONSISTENT Consistency with the mix of industrial, office, housing, and commercial uses envisioned in Recommendation the 2016 Comprehensive Plan for an Employment Center place type and the limits on residential density recommended for Conservation places. PLANNING BOARD ACTION The Planning Board considered this application at their May 2, 2019 meeting. Two residents spoke at the meeting, commenting on the updated design of the proposed subdivision including the layout and extension of utilities to the area. No one spoke in opposition. The Planning Board recommended approval (5 -0) finding that the application is: Consistent with the purposes and intent of the 2016 Comprehensive Plan because the B -2 and R -1 5 zoning districts allow for the types of uses recommended by the Comprehensive Plan for this area, while also limiting residential densities near Conservation areas. In addition, the proposed rezoning will provide a suitable transition between existing and planned residential neighborhoods to the north and west and the heavy commercial /light industrial uses along Castle Hayne Road. 2. Reasonable and in the public interest because the proposal will provide a suitable transition from existing and proposed residential neighborhoods, while still providing for the wide spectrum of commercial and light industrial uses allowed in the B -2 zoning which could offer more efficient access to basic goods and services for residents in the area. Z19 -06 Staff Report BOC 6.3.2019 Board of Commissioners - June 3, 2019 ITEM: 12- 2 - 10 Page 10 of 11 STAFF RECOMMENDATION Staff recommends approval of the application as stated in the Planning Board's action. Staff concurs with the Planning Boards statements that the application is consistent with the Comprehensive Plan and is reasonable and in the public interest. Z19 -06 Staff Report BOC 6.3.2019 Board of Commissioners - June 3, 2019 ITEM: 12- 2 - 11 Page 11 of 11 R -20 CZD O &I Case: Site Address: Existing Zoning /Use: Proposed Zoning /Use: AR Z19 -06 1500 -1600 block 1-2/Undeveloped R -15 and B -2 - -- Castle Hayne Rd �0 &1 B -2 CZD O CUD R -15 -43: B- 1 202 N 200 o 1 -2 W G�FND � 173 A� ' 176 0 171 FOR Z19 -06 169 O 165 \ _ 170 O 147 A 172 O 168 161 ) CITY a ° O O 160 143 0 X141 152 O O 137 154 146 O O 161 14 135 Q 1615 q 133 y5 O 1611 10 0 1 126 13 127 CORD RD 0 O `r 0 4 O .� 1611 122 109 .A O 1611 1611 01O 1Q7 D1 01619 1536. D 118 112 704 1F6 ; O 1 19 1624 O Q, 161:1 O O Q�F2 1618 Q01611 p O G O 1536 Z19 -06 1535 800 1601 O Q 1� o 1603 1536 1541 900 1536 1536 O O 1536 500 1536 600 1536 1536 300 400 O < 1505 1000 200 O O aQ� y2 O`J�5 J� Z J O 1515 a \ � a Z \ O 7 1, O 1480 O 1,000 F Z19 -06 1�2 z J_ a Z O O �i rAr-vm-r-qm Z19 -06 Site Address: 1500 -1600 block Castle Hayne Rd Existing Zoning/Use: 1 -2 /Undeveloped Proposed Zoning /Use: R -15 and B -2 MI Comm stoners - Ju 3, 2019 EM: 12 -5 -1 � OMMUN /AV MIXED U NTE 2 z v Jk' /�v MMERC Place Types COMMERCE ZONE EMPLOYMENT CENTER GENERAL RESIDENTIAL ■ URBAN MIXED USE ■ COMMUNITY MIXED USE ■ RURAL RESIDENTIAL ■ CONSERVATION APPLICANT MATERIALS Board of Commissioners - June 3, 2019 ITEM: 12- 6 - 1 NEW HANOVER COUNTY ' PLANNING & LAND USE Application for ZONING MAP AMENDMENT Print Form 230 Government Center Drive Suite 110 Wilmington, NC 28403 910- 798 -7165 phone 910- 798 -7053 fax www.nhcgov.com Petitioner Information Property Owner(s) Subject Property If different than Petitioner Name Owner Name Address .�. Frank Braxton Preservation Point Partners, LLC 1607/1541 Castle Hayne Road Company Owner Name 2 Parcel ID(s) Coastal Land Design Scott Rye R04100- 001 -016 1 015 Z�:) Address Address Area P.O. Box 1172 9827 Cogdill Road 30.32 Acres City, State, Zip City, State, Zip Existing Zoning and Use Wilmington, NC 28402 Knoxville, TN 37932 Ind -2 Phone Phone Proposed Zoning and Use 910 - 254 -9333 x -3 865- 777 -1170 R -15 & B -2 Email Email Land Classification fbraxton @cldeng.com scoff @licinvest.com Employment Center Application Tracking Information (Staff Only) Case Number Date/Time received: Received by: Zi4i- o!o `t 3 Zo 11 '9 5 APPLICATION OVERVIEW In order to assist petitioners through the rezoning process, petitioners are highly encouraged to attend a pre- application conference prior to application submittal. Petitioners are requested to review the sections of the Zoning Ordinance specific to zoning amendments prior to submission, and advised to contact Planning Staff with any questions. The following sections of the Zoning Ordinance pertain specifically to zoning amendments: Section 110: Amending the Ordinance Section 111: Petitions Section 112: Approval Process Applications for zoning amendments must first be considered by the New Hanover County Planning Board at a public hearing. The Planning Board will make a recommendation to the County Commissioners which will take final action on the permit application in a quasi-judicial public hearing. Attendance at all public hearings is required. The public hearings will allow staff, the applicant, proponents and opponents to testify in regards to the request. Unless otherwise published or announced, Planning Board meetings are held on the first Thursday of each month at 6:OOPM in the Commissioner's Assembly Room at the Historic County Courthouse located at Third and Princess Streets, Wilmington, North Carolina. All meeting dates and application deadlines are published on the New Hanover County Planning website. Page 1 of 3 �19 Board of Commissioners - June 3, 2019 04/14 ITEM: 12- 7 - 1 APPLICATION REQUIREMENTS In order to assist petitioners through the rezoning process, petitioners are highly encouraged to attend a pre - application conference prior to application submittal. Applications must be reviewed by Planning Staff for completeness prior to being officially accepted. Applications must be submitted to Planning Staff at least twenty (20) working days before the Planning Board meeting at which the application is to be considered. In order to allow time to process, fees and review for completeness, applications will not be accepted after 5:00 PM on the deadline day. Once accepted, the Planning Board will consider the application at the assigned meeting unless the applicant requests a continuance. For all proposals, in addition to this application, the following supplemental information and materials are required: Required Information Applicant Initial Staff Initial Copy of the New Hanover County Tax Map, which delineates the property requested for rezoning. FB 9S. b Legal description (by metes and bounds) of property requested for rezoning. Copy of the subdivision map or recorded plat which delineates the property. FB $ 5 Any special requirements of the Ordinance (for example, Section 54.2 for Planned Development District, Section 54.1 for Exceptional Design Zoning District, or Section 54.3 for Riverfront Mixed Use District)I/ A report of the required public information meeting outlined in Section 11 1 -2.1 (if -applicable) FB X35 Authority for Appointment of Agent Form if applicable) FB 135 Fee - For petitions involving 5 acres or less, $500. For petitions involving greater than 5 acres, $600 � 5 FB CRITERIA REQUIRED FOR APPROVAL OF A CHANGE OF ZONING Requests for general rezonings do not consider a particular land use but rather all of the uses permitted in the zoning district which is being requested for the subject property. Rezoning requests must be consistent with the New Hanover County Land Use Plan and the Zoning Ordinance, and the applicant has the burden of proving that the request is not consistent with the county's adopted land use plan, zoning ordinance, reasonable, and in the public's interest. The applicant should explain, with reference to attached plans (where applicable), how the proposed zoning district satisfies these requirements. The applicant has the burden of proof and must provide sufficient evidence in order for the required findings to be met. You must explain in the space below how your request satisfies each of the following requirements (attach additional sheets if necessary): 1. How would the requested change be consistent with the County's Policies for Growth and Deve Page 2 of 3 Board of Commissioners - June 3, 2019 ITEM: 12- 7 - 2 04/14 2. How Wutlld the requested zone change he consistent Leith the property's clati:;ification on 111� Land i,MS'5111callon Map, 11c 1::11UV11IVU11 Ctl.tn`1CS na6'C 1)CCtlrl'eQ to tllaKe tnC (ll'12 in &! !(? €11ng lllal?i}ropr111tC, or hclti' 1S the land involved I3ttSliitttitlr Inr 111" ttcr nr rmitt.�A' —An.- tlt. t 1. How will this change nt zoning serve the public interest? Ir an applicant requests delay of consideration from the Plannin-V Board or Board of County Commissioners before notice has been sent to the newspaper, the item will be calendared for the next meeting and no fee will be required. If delay is requested after notice has been sent to the newspaper, the Board will act on the request at the scheduled meeting and are under no obligation to grant the continuance_ If the continuance is granted, a fee in accordance with the adopted fee schedule as published on file New Hanover County Planning website will be required. By my signature below, I understand and accept all of the conditions, limitations and obligations of the zoning district for which I am applying. I. understand that the existing official zoning Wrap is presumed to be correct. I understand that I have the burden of proving why this requested change is in the public interest. I certify that this application is complete and that all information presented in this application is accurate to the best of my knowledge, information, and belief. Scott Rye Signature of Petitioner and /or Property Owner Print Name Pare 4 ut 0-1.14 Board of Commissioners - June 3, 2019 ITEM: 12- 7 - 3 NEW I IAN( ")VER COUNTY PLANNING & LAND USE Ci in i Dorm 2'0 ('roNernmetnt Ccnte' DriVe Suit: 110 wihning.ton, INC' 8403 ')1fl- 799 -7165 phanc 910 -7 ", -701: 1'as tv�v ,nhc�Ov,CQnt. Please note that for quasi - judicial proceedings, either the land owner or an attorney must tae present for the ease at the public hearing. The undersigned owner does hereby appoint an authorized the aLocni described herein as their exclusirc agent Cor the PUrpOSc of PctitiOning New Hanover County for a variance, special use permit. rezoning rerluest, andlor an appeal (if Staff decisions applicable to the property described in the attached petition. The agent is hereby authorized to. on behalf of the property owner: I. Submit a proper petition and the required supplemental information and materials 1. Appeal at public meetings to give representation and commitments on behalf of the property owner 3- Act on (lie property owner's behalf without limitations with regard to any and all things directly or indirectly connected with or arising out of any petition applicable to the New llanover County Zoning Ordinance. ` Agent Information - - -- Property »rner(s) Sur jest Property — - -� Name Owner Name Address 1603 Frank Braxton Preservation Point Partners, LLC 1607/1541 Castle Hayne Road Company + Owncr Name 2 City, State, Zip Coastal Land Design Gcott Rye ilmington, NC lddress — - 1 Address _ _- Parcel ID P.O. Box 1172 19827 Cogdill Road Ste 1 i R04100- 001 -016 & 015 -02 I City, State. Lip Wilmington, NC 28402 6611, State. Zap Knoxville, TN 37932 Phone I Phone — - -- -- _.- -. -_ -. 919- 254 -9333 x -3 4_ 1 b65- 777 -1170 1 Email I Email I fbraxton@cldeng.com �scott @llcinvest -con r Case Number Reference L Qnte.rrime received: � Received by- This document was willfully executed on the °�� day ofvC�� .20 O�� =ncr' Si�� nature Board of Commissioners - June 3, 2019 ITEM: 12- 7 - 4 0914 REZONING REQUEST FROM I -2 TO R -15 and B -2 PARCEL ID #R04100- 001 -002 -000 1. HOW WOULD THE REQUESTED CHANGE BE CONSISTENT WITH THE COUNTY'S POLICIES FOR GROWTH AND DEVELOPMENT? The rezoning request, from Industrial -2 to R -15 and B -2, is for property contained within an Employment Center Place Type of the County's Future Land Use Map. The Subject Property will become part of an approved Residential Development and will address the County's Goals associated with Responsible Growth. The overall project will extend sewer to an area that is adjacent to the River and presently connected to individual Septic Systems. The property may provide a primary access to the adjacent Development and reduce the impacts on an existing neighborhood street. The Zoning Request will permit the development of a mix of uses, residential types and spur the development of an aging or under developed area. 2. HOW WOULD THE REQUESTED ZONE CHANGE BE CONSISTENT WITH THE PROPERTY'S CLASSIFICATION ON THE LAND CLASSIFICATION MAP? The rezoning request, from Industrial -2 to R -15 and B -2, is for property contained within an Employment Center Place Type of the County's Future Land Use Map. The property is located north of Downtown Wilmington, north of Smith Creek and west of Castle Hayne Road. Access to the property is from Castle Hayne Road. The subject property is adjacent to property that was rezoned, in 2007, from I -2 to R -15 and is approved as a Performance Residential Subdivision (Preservation Point — formerly River Breeze). The property has been purchased by the Developers of Preservation Point and is intended to become part of the Preservation Point Development. The Employment Center Place Type describes a mix of uses that include housing and commercial. This requested rezoning will provide mixed zoning classifications addressing the Place Type. The Proposed B -2 Zoning along Castle Hayne Road is intended to provide commercial uses serving the Proposed Preservation Point Development and the surrounding community. 3. WHAT SIGNIFICANT NEIGHBORHOOD CHANGES HAVE OCCURRED TO MAKE THE ORIGINAL ZONING INAPPROPRIATE, OR HOW IS THE LAND INVOLVED UNSUITABLE FOR THE USES PERMITTED UNDER THE EXISTING ZONING? The Castle Hayne Road Corridor, from the Hwy 17 Bypass to the MLK Freeway, is undergoing changes due to improved access connections and the proximity to Downtown Wilmington and the Hwy 421 Industrial Corridor. In addition, Castle Hayne Road runs parallel to the Cape Fear River, thus providing access to riverfront property. The real estate trend toward water -based development is creating a demand for properties with water access or water views. The Downtown's continuing growth is creating a demand Board of Commissioners - June 3, 2019 ITEM: 12- 7 - 5 for housing with increased interest toward river base land use. The residential demand, coupled with the vision of Comprehensive Plan, renders this property inappropriate for industrial development. This property is Zoned I -2 and is adjacent to a large expanse of marshlands associated with the Northeast Cape Fear River and Smith Creek. The developable upland area is linear in shape and difficult to develop as a single use industrial site. Given the proximity to the water bodies, Heavy Industrial Uses do not represent the best stewardship of the area's resources. 4. HOW WILL THIS CHANGE OF ZONING SERVE THE PUBLIC INTEREST? The proposed zoning request to change from Industrial -2 to Residential -15 and B -2 is in keeping with the County's Comprehensive Plan as well as providing the land use classification needed to address housing and community type commercial near the City's Downtown District. The property is within an area experiencing change due to improved access to the Downtown District and regional employment areas. The subject property is part of larger development that will bring Public Sewer to an area that relies on individual septic systems. The vision of the County's Comprehensive Plan projects this area to be an Urban Mixed Use and an Employment Center. These uses are in keeping with the logical growth of the Downtown Area. Board of Commissioners - June 3, 2019 ITEM: 12- 7 - 6 � ' ■ , . '`''��, dam`• -.� ,,�/ �'� way � �:1 - - ■ �' `"�"__ - ■ O `■ `~ � L Vii . - ■ .Gib,,. � ■ �. ; , ■ ■ ■ _ It 1 r ■ .- ■. rr, al— ■ Jilt 6. I ■ D [VISION DR r ■ r' - ■" r \ ■ r ll I`,f f New Hanover County, NC Board of Commissioners - June 3, 2019 ITEM: 12- 7 - 7 Progress Partners tracts Cape Fear Township New Hanover County Outer Perimeter Boundary Being all that certain tracts 1 & 2 of land lying and being in Cape Fear Township, New Hanover County and being recorded in the New Hanover County Registry deed book 5176, at page 1556 and all that certain adjoining tracts 1 & 2 of land lying and being in Cape Fear Township, New Hanover County and being recorded in the New Hanover County Registry deed book 5176, at page 1560. Said tracts are referenced on plat titled "San Succi Farm" as recorded in the New Hanover County Registry map book 2, page 8 & map book 2, page 125. Tracts are bound to the North and West by (now or formerly) Preservation Point Partners, LLC. as recorded in New Hanover County registry in deed book 6184, at page 1992. Bound to the South by the Northern Right of Way Castle Hayne Road and being more particularly described as follows: Beginning at an existing Iron on the South Western corner of tract 1 as recorded in the New Hanover County Registry deed book 5176, page 1556 said iron being located on the northern Right of Way Castle Hayne Road and lying North 36 °25'25" East 835.26' from NGS monument "Highway "; thence leaving said iron and running North 48 °36'16" West 2,006.48' to an existing iron; thence running North 20 °25'14" East 226.78' to a new iron; thence running along the same line North 20 °25'14" East 126.55' to an existing iron; thence running North 29 °46'16" East 91.00' to a new iron; thence running along the same line North 29 °46'16" East 220.17' to a new iron lying in the most Western point of a tract by (now or formerly) Carolyn Sue Hersey as recorded in New Hanover County Registry deed book 1669, page 0688; thence running South 48 °43'16" East 2,106.70' to a new iron adjoining the Northern Right of Way Castle Hayne Road; thence running along the Right of Way Castle Hayne Road South 32 °29'24" West 213.99' to a new iron; thence running along the Right of Way Castle Hayne Road South 33 °16'25" West 18.56' to an existing monument with disk; thence running along the Right of Way Castle Hayne Road South 33 °16'24" West 190.98' to a new iron; thence along the same line South 33 °16'24" West 72.26' to an existing monument with disk; thence along the Right of Way Castle Hayne Road South 35 °14'43" West 149.53'to an existing iron being the point of beginning containing 30.323 acres. Board of Commissioners - June 3, 2019 ITEM: 12- 7 - 8 Progress Partners tracts Cape Fear Township New Hanover County Tract located in R15 zoning district Commencing at an existing Iron on the South Western corner of tract 1 as recorded in the New Hanover County Registry deed book 5176, page 1556 said iron being located on the northern Right of Way Castle Hayne Road and lying North 36 °25'25" East 835.26' from NGS monument "Highway "; thence leaving said iron and running North 48 °36'16" West 594.56' to an intersecting conceptual zoning district line being the Point of Beginning; thence running North 48 °36'17" West 1,411.86' to an existing iron; thence running North 20 °25'14" East 226.78' to a new iron set; thence running along the same line North 20 °25'14" East 126.55' to an existing iron; thence running North 29 °46'16" East 91.00' to a new iron; thence running along the same line North 29 °46'16" East 220.17' to an existing iron ; thence running South 48 °43'15" East 1,879.83' to a point intersecting the Eastern Property line of Tract 1 recorded in the New Hanover County Registry deed book 5176, at page 1560 and a conceptual zoning district line; thence running South 66 °27'05" West 146.95' to a point; thence running North 81'36'32" West 74.14'to a point; thence running along an arc with a chord bearing of North 43 °04'02" West 101.19' and a radius of 265.00' to a point; thence running South 41'23'44" West 469.69'to a point being the Point of Beginning containing 23.115 acres. Board of Commissioners - June 3, 2019 ITEM: 12- 7 - 9 Progress Partners tracts Cape Fear Township New Hanover County Tract located in B2 zoning district Beginning at an existing Iron on the South Western corner of tract 1 as recorded in the New Hanover County Registry deed book 5176, page 1556 said iron being located on the northern Right of Way Castle Hayne Road and lying North 36 °25'25" East 835.26' from NGS monument "Highway "; thence leaving said iron and running North 48 °36'16" West 594.56' to point; thence running along a conceptual zoning district line North 41'23'44" East 469.66' to a point; thence running South 54 °04'27" East 53.84' to point; thence turning a deflection angle 11 °00'25" Right with an arc length of 101.817 and a radius of 265.00' to a point; thence running South 81 °36'32" East 74.14 to a point; thence running North 66 °27'05" East 146.96' to a point in the Eastern Property line of Tract 1 recorded in the New Hanover County Registry deed book 5176, at page 1560; thence running South 48 °43'16" East 226.86' to a new iron; thence running along the Right of Way Castle Hayne Road South 32 °29'24" West 213.99'to a new iron set; thence running along the Right of Way Castle Hayne Road South 33 °16'25" West 18.56' to a monumented Right of Way disk; thence running along the Right of Way Castle Hayne Road South 33 °16'24" West 190.98' to a new iron set; thence along the Right of Way Castle Hayne Road South 33 °16'24" West 72.26'to a Right of Way monumented disk; thence running along the Right of Way Castle Hayne Road South 35'14'43" West 149.53' to an existing iron being the point of beginning containing 7.208 acres. Board of Commissioners - June 3, 2019 ITEM: 12- 7 - 10 Coastal Land Desiqn, PLLC Civil Engineering /Landscape Architecture Land Planning /Construction Management Re: Rezoning Community Meeting To whom it might concern, 8 February, 2019 This is a notice for a community information meeting for an upcoming request by Coastal Land Design, PLLC, applicant, on behalf of Preservation Point Partners, LLC, contract to purchase, for a Rezoning from 1 -2, to R -15, for Residential use. The subject property is approximately 30.23 acres and is located at 1539 Castle Hayne Road, and is comprised of the parcels identified as R04100- 001 - 015 -000, R04100- 001 - 016 -000, and R04100- 001- 028 -000. The purpose of the community information meeting is to explain the proposal and answer questions from meeting attendees. The meeting will be held in the first floor conference room at Coastal Land Design's office (221 North Front Street, Wilmington, NC 28401) and begin at 4:30, lasting until 6, on Monday, Feb 18tH For directions or further information, please contact Frank Braxton at (910) 254 -9333 x 3 or fbraxton@cldeng.com. Thank You and Kind Regards, Frank Braxton Registered Landscape Architect Coastal Land Design, PLLC 910- 254 -9333 fbraxton @cldeng.com Board of Commissioners - June- 3, 2019 _._ ITEM: 12- 7 - 11 m N N N N N N � !f2 u2 In � to to ! � 4"� N L) u7 to to �n to �n �2 �n • r .-- N N N N .- r r r r r r r r r .-- .- r r r r r r r r r r r - .- r N N N N N N N N N N N N 1� - - _ _ m m m m m Q' Q' 2' �' K Q' K �' �' �' d' 0' d' R' D: 2 �' �' 2 �' K W' K CO CO CD - - - _ - _ _ - z W m 00 N N .-� V7 N N .--� .-� m 0000 N U N rl M r-1 V V V W V 01 N N M e-I N N e-1 N O N M a� N N e-1 e-1 �-1 r-I vi N r-1 H N m Ll N U V N N 0 m m N W N m m O O O M O O O O O O O O O O O O O O O O O O O V-W Oa O m z Z N N� O V M V V V V N N N N N cT R V 'Q V V a a V W V a.4 V W W m Op W 00 rl a N N U N N N N U U U U Z� U U m m m m m m m m N N m 00 m m m m m m m m m m W N L V V N N C040 T Z Z Z Z 00 Z Z N N N N N N N N N N N N N N N N N N N N N N U N N N H V U m Op Q C.i N O D U U V Fyj N V U U U U U U U U U U U U U U U U U V U U U U Z U U U m M N N U U `y Z U m Z Z Z Z Z Z Z Z Z U Z Z Z z Z Z Z Z Z Z Z z Z Z Z Z Z z z Z Z Z Z Z Z Z z Z � m m U U Z Z C c Z v c c c c 0 0 O a Z 0 0 c c c c c c" c c y c c c c c c c c c c c c c c ai c c m a z Z c c O rn +0 > m eo m m z z z z W 8 z z m to m° m O 0KO m 1'w m m 00 40 tO on �O m GO nO oO o m m= a m z> 'S ai ti O o E Lo_n E E E E?? �_ E E E E E E E E _E v E E w he m m y - .£ E 3u u.33-333333 y Q d ,O N a y c o p 3 ' ` T N m p 0 0 o ¢ d J O p w 6115 w� p 2} 3- 3 Y Y C Y$- LL F J ns w '° U 21 d Z Y 6 m g 0:E O m F- m O m m N N M O L7 O lD L1 M m M f0 R M " LD L1 O 8 m I c-1 � N N N c-1 N H ci N t H N a d � O U O O O 0 O O O a O O O O O O ¢¢ X 0 0 x= O O a m 3 m 3 3 3 w 3 3 3 3 v� :: 3 C F 0) C C .O C C C C C C C c C C C C y CJJ J- c Fe N N N J T OJ V i Ol `I m`3mm`mammm,(D c ,�mm`co p L) N O W m w to V M .--I Ol N m m m m 1, Ln N rm-4 -4-4 W '�-1 11 N N N m --I N N N N cm-1 N N" 'M-1 a, ✓n VI -0 W GC a o`oo c m a x o m o v ?333yNNN� 0��0 Y V `! `l `I U X Q X X O Ol Ol x x X �••1 m n cn m CO a Ln m m V L L m m M m M m N O ID p 10 O p w H p p L) U N N d 0_ C° 0 .--1 0 U V J J J J J } W V. 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N t N v a U. ro nz m m- w w d w v a i i v m a v d v w ai v v v` m v d a a d d U U U U U U U U U V U U U U U U m` m m m m m m m m m m m m m m C7 m m m m m m m m m m m m m m n ,* m %D o L1 m n .-1 L) " m�* O N N 'tt w tO N LD O m C> V' w O M a-I M M M N r, N F, L7 m N n m N N N m m 0" O .-� m O Q 0 w t0 O �D lD .--I .-t .-1 O N N N M V V tD c0 f\ n n O t` n O O lD lD 7 a M M M M N O w O O Ln C L) V C V LI r 14 r-1 f r-1 c N N N H H H N �-•1 ei N N N N .--I N ei N N rl N N c-I �-i c-1 N H H N N N N a-1 a-1 N e-I N N N �--1 N H N Z N 0 0 0 0 0 0 0 0 a 0 0 .--1 O O O O O o 0 0 0 0 0 0 0 O O O O O O O O o 0 0 0 0 O m c-1 .4 m N" In V1 m m N 0 0 0 0 0 o 0 a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r-1 0 o to l o l l a 0 0 0 0 0 0 o 0 0 0 0 0 O O O O O O O O O O O O O O O N v aa -i O O O O r4 l 6 N 6 N 6 a--1 6 H 6 ei 6 p - .- e e1 It a e-1 v a v v a v v v z w o m o w z o w o z o z o z o o c c oo ° c == 0 0 0 0 0 0" 0 - O O O O O O O O O o 0 0 0 0 0 0 0 O O 0 0 0 O o 0 0 O O O O O O O o O O O O O O O O O O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 lD - m 6 H N N N m w N m V A 1� l0 w O N V to a In w cn N 0 0 0 o r-1 r ti N O o o 0 0 o o. .-1 . c '7 .. o O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w lD w w lD w lb to w LA m In L) L1 VI u7 L1 to m In o m m N to N o 0 0 0 O O O O 0 0 O O O o O 0 0 O O O O 0 o 0 O 0 O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O V v 0 c v a a o o o o o o v v v v v a v v a v a a a o w w 0 w 0 w w w 0 w 0 0 0 0 0 w w 0 w w 0 0 w w m w oc m m s z m oc ac s s or m m z oc z z z m m m cc z z m¢ Board of Commissioners - June 3, 2019 ITEM: 12- 7 - 12 88888800000 0 O O o 0 0 0 o O Q " O N O 11'1 UI O H N O r1 N O o 0 1-1 O O O O O ei C In " Ln N N rl N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 N N a-1 N N e-I N f-I N v v v a v 0 0 c a a v 0 0 0 0 0 0 0 z z z s z s z m m SIGN UP SHEET Preservation Point Rezoning Feb 18, 2019 NAME 1 3 4 4crgy,-6 (w. 4c;wbs woLe 5y, L? A75) 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Board of Commissioners - June 3, 2019 ITEM: 12- 7 - 13 1 f q e< <s�yFR . . . . . . . . . . . . . . . F '84� yFR \ .W. . .W. .W. .W.W.W.W. .W. . .W DONALD P JOSPEH / / // O ti0 0� DB 5416 Pvyp O�A� NORA J PG 2562 .W .W...W.�.W.W.W...W.W.W.W. .W...W...W...W...W \ / �oOQ PG 1016 DB 1494 PG 1016 ..W.W W.. . ....W . ... . . .W ... ..W...W ... . . ..W. .W•W.W.W. .WW•W• .+. ....... . .W.W.W...W.WW .W W .W.W... �� =��2G ^sry,� / //� ........ . ... ... ... . . . . . . . . . . . . . . . . CP�2vv Dry O oe 539 /IV Q$^ PB 111G5 PG651,. am WWW .WWW .WSW WWWWW WWW .W W.W.W.• ..W....W.WW..W.W w�eS9P6 �BBg 09 PB'.75 514 j\ W . . . . . .W.. . . . . . . . . .W. WWW .W.WWW.WWW. W WWW.W.WWW.W.W.W. W. W.WWW.W. / °P�yOry / / EXISTING ZONING: I -2 - . -. -. -- ............ �,� °.� /� WWW Q � . . . . . . . . . . . . . . . . . . . . . . . . . . �� / / / TBBE G 0 19 PROPOSED ZONING: R -15 ........W.. ..WWWWWWWW JpM 2.5 p051A \,e 1�5 (23.115 ACRES).W.W...W.....- .W.W...W.. W.W.W.W...W.W.W.W.....W.W. .W...W.W...W.W.W.W. / y��� \, w ................WW WWWWWWWW....... .....yLL........ W.W........ 1z .... o�JyJ'o6 °.� . . . . . . . . . . . . ay�,o °ro WWW ........W...W....W.... . ...... W ... W ......... W ... W .... W W ......WWW ................. . ...........W.........W..... 1 V L V I V I\ /"\%.L REVIEW ONI �RTH � PJ nnPr-, - . unP . ITEM: 12- 7 - 14 Coastal Land Design, PLLC Civil Engineering/ Landscape Architecture Land Planning / Construction Management NCBELS Firm License P -(869 P.O.Box 1 171 Phone: 910254-9333 Wilmington, NC 284(2 Fax: 91 0251 -CR www.cideng.com z - O 0. U z _ z Z g O z� 0 Q o U z W z _ Cn 0 W N — / z LU n Address: APPROVED: JFB PROJECT: 989-01 CHECKED: JFB SCALE: AS SHOWN J t RELEASE: (n Z z Q J w Q O z I— 0- J U W In Of W D_ 0 \ W N 0 O W Of Address: APPROVED: JFB PROJECT: 989-01 CHECKED: JFB SCALE: AS SHOWN DESIGNED: JFB RELEASE: SHEET SUB-0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: June 3, 2019 REGULAR DEPARTMENT: Governing Body PRESENTER(S): Chairman Barfield CONTACT(S): Kym Crowell, Clerk to the Board SUBJECT: Appointment of Voting Delegate to the NACo 2019 Annual Conference BRIEF SUMMARY: The National Association of Counties' (NACo) 84th Annual Conference will be held July 12 -15, 2019, in Las Vegas -Clark County, Nevada. A designated voting delegate must be appointed and submitted to NACo by June 28, 2019. Per NACo, any elected or appointed official or staff member from a county /parish /borough may be a voting delegate. NACo's annual election of officers and policy adoption will take place on Monday, July 15, 2019 at 9:30 a.m. at the NACo Annual Business Meeting. Chairman Jonathan Barfield, Jr. and Commissioner Rob Zapple are scheduled to attend the conference. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Appoint either Chairman Barfield or Commissioner Zapple as the voting delegate. ATTACHMENTS: NACo Voting Form COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Make appointment. COMMISSIONERS' ACTIONS: Appointed Chairman Barfield. Board of Commissioners - June 3, 2019 ITEM: 13 NATIONAL ASSOCIATION (COUNTIES MEMORANDUM ELECTION OF NACo OFFICERS AND VOTING ON POLICY To: County Board Chairpersons, Parish Presidents, Borough Mayors, County Judges, Elected County Executives and County Clerks From: Greg Cox, NACo President Date: May 16, 2019 Subject: Voting Credentials - 2019 Annual Conference RECEIVED BOC OFF. NACo is preparing for the 84th Annual Conference to be held July 12 -16, 2019, in Clark County, Nev. It is important that your county participates in the association's annual election of officers and voting on policy. In order to participate, a county must have paid its membership dues and have one paid registrant for the conference, according to NACo bylaws. Please read the enclosed information carefully. Indicate on the credentials form the name of the county voting delegate and alternate authorized to pick up your county's voting materials. A checklist is enclosed to assist you in filling out the voting credentials form. Additionally, the chief elected official of your county must sign the form. A chief elected official may be a: • board chair /president • mayor • countyjudge • elected county executive Please fill out this form in advance and scan and e -mail, mail or fax the enclosed form by FemaY, fuNE28. If no one from your county is planning to register for the conference, you do not have to turn in the credentials form. Email: credentials @naco.org Mail: Credentials Committee Attn: Lauren Wilson National Association of Counties 660 North Capitol St, NW Suite 400 Washington, DC 20001 Fax: 866.370.9421 For questions, please contact Lauren Wilson, Credentials Committee Liaison, at credentials @naco.org or 888.407.NACo (6226), direct line: 202.661.8840. We look forward to seeing you in Clark County. Board of Commissic 660 NORTH CAPITOL STREET NORTHWEST SUITrIeL�M: WASHINGTON, DC 20001 202.393.6226 FAX 202.393.2630 www.NACo org NATIONAL ASSOCIATION �fCOUNTIES 4. "I%b- 2019 Credentials Process Frequently Asked Questions On what issues or for which candidates do counties /parishes/boroughs vote? Counties vote on resolutions that set NACo legislative and association policy for the coming year. Delegates also elect NACo officers for the coming year. The second vice president is typically the only contested position. How can my county vote? A county must be a NACo member "in good standing" in order to vote. This means your county's dues for 2019 must be paid before the voting occurs. Also, the county must have at least one paid registration for the annual conference and have Droner credentials. What are credentials? Credentials attest to a county's eligibility to vote. Credentials contain information on the number of votes a county is eligible to cast, as well as the identity of the delegate that is authorized to cast the county's vote. How is the credentials form distributed? The form is mailed in May to the clerk and chief elected official of member counties so that the county can provide the name of the voting delegate to NACo. Conference registrants will receive an e -mail with a link to the credentials form as well. Only counties that have paid their 2019 NACo dues will receive a credentials form. Please return this form by Friday, June 28, 2019. Why did I receive a credentials form? You are receiving this form because you are the chief elected official at your county, your county's clerk, or you registered for the 2019 NACo Annual Conference. If you wish to vote, please bring the credentials form to your chief elected official to fill out and return to NACo. Please see this packet for more instructions on the form. My county has misplaced the credentials form. What should I do? The credentials form is available in the Elections and Voting Credentials section of the NACo website (www. naco. org /credentials). After you download, print, and fill out the form correctly, you can return it to NACo. Please call Lauren Wilson at 202.661.8840 if you need assistance. If my county is not registering for the Annual Conference, does my county have to send in the credentials form? No. Only counties who register may vote. Please do not return the credentials form to the NACo office if your county does not plan to register for the Annual Conference. What is a voting delegate? A voting delegate is someone authorized by your county /parish/borough board to pick up a ballot and cast your county's votes at the annual conference. The delegate must have a paid registration to the conference. Board of Commissioners - June 3 2019 660 NORTH CAPITOL STREET NORTHWEST i SUIT4 Ffltvj; WASHINGTON, DC 20001 202.393.6226 FAX 202.393.2630 1 www.NACo.org NATIONAL ASSOCIATION I I�ACo �fCOIJNTIES Who may be a voting delegate? Any elected or appointed official or staff member from your county /parish/borough may be a voting delegate. That decision is up to your county board. What is an alternate? An alternate is another elected or appointed official or staff member from the county delegated by the county to pick up and cast its ballot. The alternate must have a paid registration to the conference. The delegate or alternate listed on the credentials form may pick up your county's ballot. My county has only one person attending the conference. Does my county have to designate an alternate? No. It is not necessary to list an alternate if a delegate is named. Whose ballots may the state associations of counties /parishes /boroughs receive? Your state association of counties /parishes /boroughs is allowed to pick up any unclaimed ballots from counties /parishes /boroughs that have registered delegates. The pick -up time for state associations is Sunday afternoon (2 to 5 p.m.) during the conference. The state association may then cast those ballots in the election. My county does not want our state association to pick up our votes. How does my county go about indicating this decision? You must check the box that says "If my ballot is not picked up, I DO NOT AUTHORIZE my state association to pick up or cast my county's vote. I understand that my county's votes will NOT be cast if I select this option. " Please remember that your county's votes will not be cast at all with this option if your delegate does not pick up the ballot. If I do not get my credentials form into the NACo office by June 28, may I become credentialed on site at the conference? Yes. You may bring the original credentials form signed by your chief elected official or fill out the on -site ballot form. By signing the on -site ballot form you declare that you and the other conference attendees from your county have agreed that you are the voting delegate for your county. You must be registered for the conference to be able to vote. What happens if multiple registered attendees from my county completes the on -site ballot form? If there is uncertainty as to who the authorized delegate is, and more than one person claims to be your county's authorized delegate, officials from your county will need to resolve the dispute by 1 p.m. PDT on Sunday July 14, 2019. Unless the dispute is resolved, your county's votes will not be counted. To resolve the dispute, all registrants who filled out the on -site ballot form are required to agree as to who is the individual authorized to cast their county's votes and communicate that to Lauren Wilson, Credentials Committee Liaison, at the Credentials Desk by 1 p.m. PDT on July 14, 2019. 660 NORTH CAPITOL STREET NORTIPWEW �8 or- N WASHINGTON, DC 20001 202.393.6226 FAX 202.393.2630 I Www NACd.or gi I - STRONGER COUNTIES. STRONGER AMERICA. NATIONAL ASSOCIATION ACo fCOUNTIES 4k;V %ftb� How do I get my ballot? When you submit your credentials form NACo staff prints out a paper ballot to bring to the NACo Annual Business Meeting. In order to vote you will need to pick up this paper ballot at the NACo Credentials Desk. Your county has until 1 p.m. on Sunday, July 14 to come to the Credentials Desk and pick up your ballot. If you do not pick it up by 1 p.m. your state association can then pick up your vote until 5 p.m. unless you check the box on the form to not permit them. If you check that box and do not pick up your own ballot your county will not be permitted to vote. What would happen if I have picked up my ballot, but need to leave before the election? If you have picked up the ballot for your county but will not be present to cast it at the NACo Annual Business Meeting on Monday morning, you can give that ballot to a delegate from your same county, from another active member in your state, the head of your state delegation, or your state association president or president's designee. To do this, you (transferee) and the person you are handing the ballot to (transferee) must sign the Record of Ballot Transfer form on the back of your ballot. If county won't be attending this year's Annual Conference, can we still vote? Yes. Your county can still have its votes counted without attending the conference, but one person from your county still needs to register. You must have at least one person registered by 12 PM PDT on July 9. If you register, do not plan to attend and wish to vote, you must designate your state association president as your delegate on the Credentials Form. Your state association president or his /her designee will pick up and cast your ballot. How does NACo determine the number of votes each county receives? The number of votes is determined by the amount of dues a county pays. Dues are based on population. All counties are entitled to at least one vote. Members with more than $1,199 in dues are entitled to one additional vote for each additional $1,200 in dues or fraction thereof paid in the year the meeting is held. • Counties with dues of $450 to $1,199 receive one vote. • Counties with dues of $1,200 to $2,399 receive two votes, and so on. • The maximum number of votes a county can receive is 51. My county.has 10 votes. How can our 25 commissioners divide or share the votes? That is up to your county. NACo has no rule as to how counties decide to allocate their votes. Counties may split their vote amongst the candidates running for second vice president if it is desired. I've heard the term "unit vote" used. What is that? Some states, by custom or policy, cast all of their votes as a block or "unit." State associations typically have a meeting before the election to determine how they will handle the voting process. • Check with your state association regarding the time, date and location of this meeting. • NACo bylaws permit each county to cast its vote as it chooses. Your county does not have to vote with your state association should you so choose. Board of Commissk 660 NORTH CAPITOL STREET NORTHWEST SUITES -fpM: WASHINGTON, DC 20001 202.393.6226 FAX 202.393.2630 www.NACo.org NATIONAL ASSOCIATION f COUNTIES When does the voting take place? This year's election is on Monday, July 15, 2019 at 9:30 a.m. at the NACo Annual Business Meeting. How does the voting occur? Votes are cast by state, not by state association. Counties from a state sit together as a delegation. The reading clerk will call out states at random. A state appointed representative will approach the microphone and call out that state's vote. This will continue until one of the candidates has a majority of the total number of votes being cast. Voting may still continue after a majority has been reached. What is a roll call? Roll call is a way of voting for NACo resolutions to be passed. If a roll call is necessary, the names of the states will be read out in alphabetical order by the reading clerk. A state appointed representative will approach the microphone and call out that state's vote as "yes" or "no." This will continue until all votes have been cast. What happens if there is a dispute over the election process? It is rare, but sometimes irregularities occur with how votes are cast or counted, or how the credentialing process is conducted. As a safeguard, elections may be challenged during the voting process at the NACo Annual Business Meeting. Challenges are allowed under two circumstances. A voting delegate may challenge the vote for his/her state, and his/her state only. A candidate running to become a NACo officer may challenge the vote of any state. If a challenge is made, the NACo Credentials Committee may audit the ballots of a state delegation to ensure that the number of votes the state is casting matches the number of ballots the state has. The committee may also audit the ballot transfer records on the back of each ballot and the State Voting Totals Form, which is a form states fill out showing the number of votes cast for each candidate. For questions, please contact Lauren Wilson, Credentials Committee Liaison, at credentials @naco.org or 888.407.NACo (6226), direct line: 202.661.8840. 660 NORTH CAPITOL STREET NOA- WA9f 99 to .)T.RONGER COUNTIES. STRONGER WASHINGTON, DC 20001 202.393.6226 FAX 202.393.2630 1 www.NACo. NATIONAL ASSOCIATION f COUNTIES o 9 CRED1ENTfALS VOTING PLEASE TYPE OR PRINT IN BLOCK LETTERS. Please complete and RETURN FORM BY JUNE 28, 2019 to: Credentials Committee / NACo Attn: Lauren Wilson 660 North Capitol St, NW, Suite 400 Washington, DC 20001 You may also scan and e -mail this form to credentials(anaco.org, fax to 866.370.9421 or have the voting delegate(s) carry it with him /her to the NACo Annual Conference and present it at the Credentials Desk. If you do not plan on registering for the 2019 Annual Conference, there is no need to fill out and return this form. Your county /parish /borough MUST have at least one paid conference registration to be able to vote. By signing this form you are declaring that you and the other conference attendees from your county have agreed that you are the voting delegate for your county. If your ballot is not picked up at the 2019 Annual Conference the President of your State Association will pick up and cast your county's votes unless you check the box below. If my ballot is not picked up, I DO NOT AUTHORIZE my state association to pick up or cast my county's vote. I understand that my county's votes will NOT be cast if I select this option. County/ Parish/ Borough State m Name your county/ parish /borough's delegate (s) Designated County Delegate First Name Last Name Job Title/ Description County Alternate First Name Job Title/ Description Last Name Please note: This form must be signed by the CHIEF ELECTED OFFICIAL from your county. Submissions without an appropriate signature will not be accepted Signature of Chief Elected Official Date (Board President / Chair / elected County Executive / Judge / Mayor) Print Name Title ITEM: 13- 1 - 6 Cell Number NATIONAL ASSOCIATION �fCOUNTIES Credentials Checklist Please use the following checklist before returning the credentials form. ES ©O Has my county /parish/borough paid its 2019 NACo dues? If no, please contact NACo's Membership department at 888.407.NACo (6226). 2019 dues must be paid before votes maybe cast. ES ©O Has my county / parish/borough registered or at least one person from my county /parish/borough paid the registration fee to attend the annual conference? If no, there is no need to fall out the, form. The county must have at least one paid conference registrant to cast a ballot, according to NACo's bylaws. If 'no one from your county is registered for the conference, your county may not vote in the election. Ifyour county does not plan on registering,for the conference, you do not need to turn in this form to the NA Co office. If you have answered "YES" to both of the above questions, please continue. ES NO Has my county designated a voting delegate and alternate, if applicable? Only one alternate may be designated per county. Ifmore than one alternate is designated per form, only the first will be counted as the credentialed voting alternate. ES NO Has the chief elected official of my county /parish/borough (board chair, mayor, parish president, elected county executive, etc.) signed the credentials form? Or: Or: If you have answered "YES" to all questions, please either fax, mail, scan or e-mail the credentials form by Friday, June 28, 2019 to: credentials @naco.org Credentials Committee Attn: Lauren Wilson National Association of Counties 660 North Capitol St., NW Suite 400 Washington, DC 20001 Fax: 866.370.9421 For questions, please contact Lauren Wilson, Credentials Committee Liaison, at credentials @naeo.org or 888.407.NACo (6226), direct line: 202.661.8840. 660 NORTH CAPITOL STREET NOIR9R0 4JMTi ners June 3, 2019 WASHINGTON, DC 200011202 396 6226 FAX 202 393.2630 I www_NAIT 13-1-7