FY20 CFCC W Building renovationNORTH CAROLINA COMMUNITY COLLEGE SYSTEM
CAPITAL IMPROVEMENT PROJECT APPROVAL
❑ New Project ® Amended Project ❑ Final — Project Close Out
Select appropriate submission
College Cape Fear Community College
Project Name W Building / Marine Tech Renovation NCCCS Project No. 2199
New
Campus CFCC Downtown Wilmington Campus County Hanover
I. TYPE OF PROJECT:
❑ New Facility ❑ Roof Replacement ❑ Infrastructure Repairs
® Renovation of Existing Facility ❑ HVAC ❑ Addition to Existing Facility
❑ Life Safety ❑ ADA Compliance
II. DESCRIPTION OF PROJECT: Description must include all pertinent information
regarding the project as addressed in the instructions on Page 1, If you checked
"Amended Project" please clearly state in description below reason for project
amendment.
This project will upgrade our Marine Tech and Hospitality Program Facilities. Our main goals are better
functionality for students and staff, increased safety and increased accessibility. A secondary goal is to
improve for better appearance as this building faces the Cape Fear River waterfront.
I. Exterior improvements including replacing the end of life roof system, copings, minor masonry repairs,
caulking, replacement or repairs to overhead doors and painting.
2. Signage
3. Selected HVAC equipment upgrades
4. Renovation of Hospitality entrance and dining room.
5. Minor repairs and renovations to Hospitality kitchen.
6. Remove and replace an existing deck converted to classroom space.
7. Renovate bathrooms
R. New floor, paint and ceiling finishes throughout classroom/office/bathroom portion of building.
9. The Marine Tech bay areas to be cleaned, painted, and have minor repairs and new LED lighting.
10. The existing HVAC training areas to be renovated for anew user.
11. Make all life safety equipment meet current code.
The project is expected to be a phased and completed while the building is partially occupied. The
Boatbuilding Labs and paint bay areas will be occupied during renovations and work will be completed
outside of class hours or behind temporary partitions.
This project will be designed as Formal Project. SCO will be involved in the process and the project will
need to follow a prescribed path. We intend to request a combination of the SD /DD phases from the State
Construction Office.
Request for Amendment to this Project is due to a project cost increase of $150,000. The W Building
Concept is being revised to incorporate a new Classroom/Lab dining area layout for the Hospitality /Culinary
Program.
NCCCS 3 -1 FORM Page 3
NOTE: This dining room is a Lab for the Hospitality and Culinary Programs. It is not for student services or
commercial use. No square footage is being added. This Lab occupies space that would have been a
Classroom under the previous plan. The previous Dining Room Lab will become Classroom space .Nothing
is being removed from the project. Connect NC bond funds will not be used for the Culinary/Hospitality
Dining Lab upgrades portion of the project. County Bond Funds from the 2008 New Hanover County Bond
Referendum in the amount of $1,100,000 are being added and the State Connect NC Bond Funds are being
reduced to $1,050,000. This breakdown is correct for a new total project cost of $2,150,000.
New request for Amendment due to:
Requested Budget Amendment from New Hanover County to move $400,000. of County Funds from
Advanced and Emerging Technologies Project #1810 to the this W Building / Marine Tech Renovation
Project 42199. Our objective is to move the county funds to the W Bldg. Project #2199 and would then
request State approval to move State Funds to the upcoming A, S, N project. There is additional work we can
do on that project if we have the additional funds. Both projects area combination of County Bond Funds
and State NC Connect Funds. The W. Building will be expended first which is why we'd like to move funds
to this project.
The A,S,N Complex Project #2352 will not begin until late fall 2019. Moving $400,000 in State Bond funds
to the A,S,N project will allow us to address the following needs;
1. Change out the S Buildings' obsolete and failing main switchgear to re-feed the S and A Buildings.
2. Several upgrades can be made to make our main data center more reliable including redundant cooling
equipment, a larger generator to cover both the data center and life safety back -up needs, access control and
possibly an updated UPS System
3. Upgrades to classroom technology are more extensive than originally planned.
4. Upgrades to outdoor lighting for safety and security.
In the above description Provide specific details and describe all aspects to be included in the project
Project to be constructed /renovated on college owned property_®
Project to be constructed /renovated on leased property ❑
Provide the System Office a copy of lease that meets criteria as addressed in Cl Guide.
CONNECT NC BOND FUNDED PROJECTS ONLY:
If equipment is included as part of the project, please certify that the equipment has
a useful life of 10+ years
Please acknowledge that furniture is not allowed as part of a Connect NC Bond
(Bond Funds) projects and the college will not be reimbursed from Bond Funds.
NCCCS3 -1 FORM Page
III. ESTMATED COST OF PROJECT:
A. PRE - CONSTRUCTION COSTS
1. Site Grading and Improvements (not in III B) $0.00
Subtotal" A•• ........................... ............................... $0.00
B. CONSTRUCTION
1. General Contract ........................ $1,780,000.00
2. Other Contracts $50,000.00
Subtotal Contracts ............... ............................... $1,830,000.00
3. Designer's Fees ........................... $190,000.00
4. Contingency .............................. $85,000.00
5. Other Fees ............................... $10,000.00
Subtotal Fees .............................. $285,000.00
Subtotal"B" ............................................ ............................... $2,115,000.00
C. OTHER COST
1. Initial Equipment (not in III B) .......... $35,000.00
2. Miscellaneous(specify)
Worked Performed by Owner
3. (material only, not staff salary)
Subtotal« C .................................................. ............................... $35,000.00
TOTAL ESTIMATED COST OF PROJECT (Sum of III A, B, C) $2,150,000.00
IV. SOURCES OF FUNDS IDENTIFIED FOR THIS PROJECT:
A. NON -STATE FUNDS
1. County Appropriation......
2. Duly Authorized Bonds - County... $1,500,000.00
3. Donations .. ...............................
4. Federal Funds (USDA, EDA, ETC.)
5. Other (parking fees, vending, rental,
bookstore,)
Subtotal " A ............................................ ............................... $1,500,000.00
B. UNDETERMINED (DO NOT INCLUDE UNDETERMINED FUNDS ON THE 2 -16 FORM) .......
C. STATE EQUIPMENT FUNDS (112 Report -Memo) ..........................
D. STATE FUNDS (i.e. DOT, Golden Leaf; Not Allocated through the System Office).
E. STATE FUND ALLOCATION
1. Budget Code 46620 Connect NC Bonds $650,000.00
2. Budget Code
3. Budget Code
Subtotal "E" ............................. ............................... $650,000.00
TOTAL SOURCES OF FUNDS (Sum of Section IV A. B, C, D, E)
$2,150,000.00
PLEASE NOTE: Total SOURCES OF FUNDS in Section IV must equal TOTAL ESTIMATED COST OF
PROJECT in Section III.
NCCCS 3 -1 FORM Page 5
V. CERTIFICATION BY THE COLLEGE BOARD OF TRUSTEES
To the State Board of Community Colleges:
We, the Board of Trustees of Cape Fear Community College
(College), do hereby certify:
1. That the information contained in this application is true and correct to the best of
our knowledge and belief, and do hereby request approval from the State Board of
Community Colleges for this application and for the utilization of $$650,000.00
State funds reflected on Page 3, which are appropriated and have been allocated for the
use of our college. These funds, along with the non -state funds shown, will be used
exclusively for facilities, equipment for those facilities, land, or other permanent
improvements described herein and in accordance with the minutes and
resolution of the Board of Trustees dated 5123/19
➢ As part of this certification, the Board of Trustees certify that any equipment
purchased with the Connect NC Bond Funds must have a useful life of 10+
years.
As part of this certification the Board of Trustees acknowledge that furniture is not
an allowable expense as part of a capital Droiect funded by Connect NC Bond
Funds, therefore will not be reimbursed.
2. That the described permanent improvements are necessary for meeting the
educational needs of the area served and that this proposed project is in accordance with
the rules and regulations adopted by the State Board of Community Colleges.
3. That a fee simple title is held by the Board of Trustees to the property upon which
the said facilities or improvements are to be made, or that a long -term lease, as
described in the North Carolina Community College System Capital Improvement Guide,
is held by the Board of Trustees.
4. That in formal session with a quorum present, the Board of Trustees authorized
this application and further authorized the Chairman and the Chief Administrative Officer
of this Board to execute all papers required by the rules and regulations of the State
Board of Community Colleges.
1 lkn MT &,..Z &..Z
Mai m nn'- a rus ees
Chief Administrative Officer /President
NCCCS 3 -1 FORM Page 6
VI. CERTIFICATION AS TO AVAILABILITY OF LOCAL SUPPORT AND FUNDS
County Manager /Financial Officer:
Certification 1.
I certify that I have examined this application (Project No. 2199 )
from Cape Fear Community College (college) and
if shown, county funds in the amount of $1,500,000.00 are available for
the planning and construction of this project. -e-/
Signature
Title
(The following certification must be completed for New Facility Proiects Only)
Certification 2.
Based on an analysis of the colleges annual operating and utility costs, (as per the
NCCCS 3 -1 Attachment, Page 6) it is estimated that the college will expend an additional
per year in support of this new construction. I certify that this document has
been reviewed, and that the information stated herein will be shared with the proper
county officials to seek an appropriate adjustment to the college's budget as the new
facility is brought online.
Signature
Title
VII. CERTIFICATION OF ATTORNEY AS TO FEE SIMPLE TITLE TO THE PROPERTY
(Note: Required only for construction on a new site or where federal funds are involved.
Not required for long term lease.)
duly licensed attorney of the State of
North Carolina, do hereby certify that I have examined the public records of
County, North Carolina, from January 1, 1925, to this date
concerning title to the property upon which the improvements set out in the foregoing
application are proposed to be made, and I find from said examination that a fee simple title
free from all claims or encumbrances, is vested in
by deed recorded in (specify book and page)
, in the Office of the Register of Deeds except
as noted below: (Attach copy of deed)
This, the day of
Signature
20
NCCCS 3 -1 FORM Page 7
CERTIFICATION OF LOCAL BUDGET SUPPORT
ESTIMATED OPERATING/UTILITY ANNUAL COST
FOR CAPITAL IMPROVEMENT PROJECTS
Date: 6/5/2019
Colle e: Cape Fear Community College
Contact Name: Jim Morton, President
Project Name : W Bldg. Marine Tech Reno
Project Completion Date: 12/112019
State Funds Authorized: $650,000.
Local Funds Authorized: $1,500,000.
Additional Cost Identification
1st Year of
Operation
2nd Year of
Operation
3rd Year of
Operation
4th Year of
Operation
5th Year of
Operation
Average Additional Annual Cost
FY
FY
FY
FY
FY
Staffing (Housekeeping 8 Facility Operator)
additional annual cost
$0
$0
$0
$0
$0
$0
Plant Maintenance
additional annual cost
$0
$0
$0
$0
$0
$0
Other Operating Cost
additional annual cost
Electric
$0
$0
$0
$0
$0
$0
Fuel Gas, Oil
$0
$0
$0
$0
$0
$0
Water
$0
$0
$0
$0
$0
$0
Telecommunications
$0
$0
$0
$01
$0
Total Average Annual Cost (used in Section IX of the 3 -1)
$0
I certify that the county has reviewed this information as a part of the approval process.
County Manager /Finance Officer
3 -1 Attachment
NCCCS 3 -1 FORM
Page 8
Grant Document Routing
Start date: 8/8/19
From: Teresa Hewett, Finance Department (7408)
Signatures required:
Chris Coudriet, County Manager
Return to Teresa Hewett, Finance Department (7408)
Type(s) of document(s) attached:
1 original — CFCC — CIP Project Approval
Exnlanation of document(s):
Chris, as Lisa discussed with you back in May, CFCC would like to move $400,000 of their
bond money from the Advanced & Emerging Tech Building to the W Building. The 3'd page
following this cover sheet is the information Lisa reviewed with you earlier. Lisa reviewed these
forms today and knows I am routing to you for signature. Please let me know if you have any
questions. Thank you.
-------------------------- - - - - -- for finance department use---------------------------- ---- -- ------ --- -- -- - --
DATE ADDED TO LASERFICHE
PICKED UP BY:
Print Name & Date Signature
Hewett, Teresa
From:
Christina Greene <cgreene @cfcc.edu>
Sent:
Monday, June 17, 2019 8:59 AM
To:
Hewett, Teresa
Subject:
Re: Requested budget amendment
Attachments:
Amended 3 -1.pdf
Good morning!
Here is the amended 3 -1 for the W project. Can you please have Chris sign page 7, VI. Certification 1 and
the bottom of page 8.
Thank you for your help with this.
Christina Greene
Vice President, Business Services
Cape Fear Community College
910- 362 -7551
On Tue, May 28, 2019 at 7:30 PM Hewett, Teresa <THewett nhc og v.com> wrote:
Hi Christina,
Lisa and Chris approve this $400,000 transfer. If you send me the state forms you need signed I will get them to Chris.
Thanks
Teresa Hewett I Grants & Project Analyst
Finance
New Hanover County
230 Government Center Drive, Suite 165
Wilmington, NC 28403
(910) 798 -7408 p 1 (910) 798 -7806 f
www.nhcqov.com
From: Christina Greene <careene @cfcc.edu>
Sent: Tuesday, March 26, 2019 8:01 AM
To: Hewett, Teresa <THewett@nhcgov.com>
Subject: Re: Requested budget amendment
CAPITAL PROJECT UPDATE
Project Name: CFCC $164M Bond
Financial Update as of 8/8/19
Fund 358
EXPENDITURE
Union Station & parking deck
Humanities & Fine Arts Ctr
Advanced & Emerging Tech
Bond issuance cost
Cosmetology additional 2 Floors
Admin & Galehouse
FY16 Capital Appropriation
FY17 Capital Appropriation
FY18 Capital Appropriation
FY17 Transfer to GF Debt
FY18 Transfer to GF Debt
Schwartz Center Renovation
W Building
A,S,N Building Complex
Contingency
ORIGINAL BUDGET CURRENT ACTUAL INCLUDES OVERIUNDER
BUDGET AMEND BUDGET ENCUMBRANCE BUDGET
58,237,406
17,172,651
75,410,057
75,410,056
ACTUALINCLUDES
OVER/UNDER
REVENUE
ORIGINAL BUDGET
BUDGET AMEND
CURRENT BUDGET
ENCUMBRANCE
BUDGET
Longterm debt issued
164,000,000
0
164,000,000
156,411,254
(7,588,746)
Premium on debt issued
0
782,512
782,512
8,371,258
7,588,746
FY16 Premium Allocation
0
1,154,354
1,154,354
1,154,354
0 CP662
FY17 Premium Allocation
0
3,257,861
3,257,861
3,257,861
0 CP672
FY18 Premium Allocation
0
1,679,720
1,679,720
1,679,720
0 CP717
Interest
0
317,488
317,488
563,095
245,607
2,484,488
164,000,000
7,191,935
171,191,935
171,437,541
245,606
EXPENDITURE
Union Station & parking deck
Humanities & Fine Arts Ctr
Advanced & Emerging Tech
Bond issuance cost
Cosmetology additional 2 Floors
Admin & Galehouse
FY16 Capital Appropriation
FY17 Capital Appropriation
FY18 Capital Appropriation
FY17 Transfer to GF Debt
FY18 Transfer to GF Debt
Schwartz Center Renovation
W Building
A,S,N Building Complex
Contingency
ORIGINAL BUDGET CURRENT ACTUAL INCLUDES OVERIUNDER
BUDGET AMEND BUDGET ENCUMBRANCE BUDGET
58,237,406
17,172,651
75,410,057
75,410,056
1 CP471
56,066,163
(11,102,487)
44,963,676
44,963,676
0 CP472
48,696,431
(11,104,577)
37,591,854
37,068,807
523,047 CP473
1,000,000
(942,256)
57,744
57,744
0 CP478
0
2,500,000
2,500,000
2,500,000
0 CP480
0
34,620
34,620
34,620
0 CP635
0
1,154,354
1,154,354
1,147,617
6,737 CP662
0
773,373
773,373
770,211
3,162 CP672
0
210,000
210,000
192,023
17,977 CP717
0
2,484,488
2,484,488
2,484,488
0
0
1,469,720
1,469,720
1,469,720
0 CP717
0
2,900,000
2,900,000
2,900,000
0 CP710
0
1,100,000
1,100,000
942,733
157,267 cp719
0
542,049
542,049
125,537
416,512 cp721
0
0
0
0
0 CP711
164,000,000
7,191,935
171,191,935
170,067,232
1,124,703
Total revenue over /under expenditures 1,370,310
cfcc proposed change
(400,000.00)
400,000.00
W- Building:
DESCRIPTION OF PROJECT:
This project will upgrade our Marine Tech and Hospitality faalibes Our main goals are better
functionality for students and staff, increased safety, and increased accessibility. A secondary
goal is better appearance as this building faces the Cape Fear river waterfront.
1. Exterior improvements including replacing the end of Ile roof system and copings, minor
masonry repairs and caulking. replacement or repairs to overhead doors, painting.
2 Signage
3. Selected HVAC equipment upgrades
4. Renovation of Hospitality entrance and dining room.
5. Minor repairs and renovations to Hospitality Kitchen.
6, Remove and replace an existing deck converted to classroom space.
7. Renovate bathrooms
8. New floor, paint and calling finishes throughout classroomlofhcetbathroom portion of
building.
9. The marine tech bay areas would be Leaned, painted, and have minor repairs, and new
LED lighting.
10. The existing HVAC training areas would be renovated for a new user.
11. Make all life safety equipment meet current code.
The project is expected to be a phased and completed while the building is partially occupied. The
boatbuilding labs and paint bay areas will be occupied during renovations and work will be
completed outside of class hours or behind temporary partitions.
In addition to the above, we have a change order for $193,500 to relocate the dining
room in the W building.
We are asking to use the additional $400,000 on this project because the money will be
spent sooner. The A,S,N project will not begin until late Fall 2019. Moving $400,000 in
state bond funds to the A,S,N project will allow us to address the following needs:
• Change out of S Building's obsolete and failing main switchgear to re -feed the S
and A buildings.
• Several upgrades to make our main data center more reliable, including
redundant cooling equipment, a larger generator to cover both the data center
and life safety backup needs, access control, and possibly an updated UPS
system.
• Upgrades to classroom technology, more extensive than originally planned.
• Upgrades to outdoor lighting for safety and security.