The URL can be used to link to this page

Home My WebLink AboutFY20 CFCC W Building renovationNORTH CAROLINA COMMUNITY COLLEGE SYSTEM CAPITAL IMPROVEMENT PROJECT APPROVAL ❑ New Project ® Amended Project ❑ Final — Project Close Out Select appropriate submission College Cape Fear Community College Project Name W Building / Marine Tech Renovation NCCCS Project No. 2199 New Campus CFCC Downtown Wilmington Campus County Hanover I. TYPE OF PROJECT: ❑ New Facility ❑ Roof Replacement ❑ Infrastructure Repairs ® Renovation of Existing Facility ❑ HVAC ❑ Addition to Existing Facility ❑ Life Safety ❑ ADA Compliance II. DESCRIPTION OF PROJECT: Description must include all pertinent information regarding the project as addressed in the instructions on Page 1, If you checked "Amended Project" please clearly state in description below reason for project amendment. This project will upgrade our Marine Tech and Hospitality Program Facilities. Our main goals are better functionality for students and staff, increased safety and increased accessibility. A secondary goal is to improve for better appearance as this building faces the Cape Fear River waterfront. I. Exterior improvements including replacing the end of life roof system, copings, minor masonry repairs, caulking, replacement or repairs to overhead doors and painting. 2. Signage 3. Selected HVAC equipment upgrades 4. Renovation of Hospitality entrance and dining room. 5. Minor repairs and renovations to Hospitality kitchen. 6. Remove and replace an existing deck converted to classroom space. 7. Renovate bathrooms R. New floor, paint and ceiling finishes throughout classroom/office/bathroom portion of building. 9. The Marine Tech bay areas to be cleaned, painted, and have minor repairs and new LED lighting. 10. The existing HVAC training areas to be renovated for anew user. 11. Make all life safety equipment meet current code. The project is expected to be a phased and completed while the building is partially occupied. The Boatbuilding Labs and paint bay areas will be occupied during renovations and work will be completed outside of class hours or behind temporary partitions. This project will be designed as Formal Project. SCO will be involved in the process and the project will need to follow a prescribed path. We intend to request a combination of the SD /DD phases from the State Construction Office. Request for Amendment to this Project is due to a project cost increase of $150,000. The W Building Concept is being revised to incorporate a new Classroom/Lab dining area layout for the Hospitality /Culinary Program. NCCCS 3 -1 FORM Page 3 NOTE: This dining room is a Lab for the Hospitality and Culinary Programs. It is not for student services or commercial use. No square footage is being added. This Lab occupies space that would have been a Classroom under the previous plan. The previous Dining Room Lab will become Classroom space .Nothing is being removed from the project. Connect NC bond funds will not be used for the Culinary/Hospitality Dining Lab upgrades portion of the project. County Bond Funds from the 2008 New Hanover County Bond Referendum in the amount of $1,100,000 are being added and the State Connect NC Bond Funds are being reduced to $1,050,000. This breakdown is correct for a new total project cost of $2,150,000. New request for Amendment due to: Requested Budget Amendment from New Hanover County to move $400,000. of County Funds from Advanced and Emerging Technologies Project #1810 to the this W Building / Marine Tech Renovation Project 42199. Our objective is to move the county funds to the W Bldg. Project #2199 and would then request State approval to move State Funds to the upcoming A, S, N project. There is additional work we can do on that project if we have the additional funds. Both projects area combination of County Bond Funds and State NC Connect Funds. The W. Building will be expended first which is why we'd like to move funds to this project. The A,S,N Complex Project #2352 will not begin until late fall 2019. Moving $400,000 in State Bond funds to the A,S,N project will allow us to address the following needs; 1. Change out the S Buildings' obsolete and failing main switchgear to re-feed the S and A Buildings. 2. Several upgrades can be made to make our main data center more reliable including redundant cooling equipment, a larger generator to cover both the data center and life safety back -up needs, access control and possibly an updated UPS System 3. Upgrades to classroom technology are more extensive than originally planned. 4. Upgrades to outdoor lighting for safety and security. In the above description Provide specific details and describe all aspects to be included in the project Project to be constructed /renovated on college owned property_® Project to be constructed /renovated on leased property ❑ Provide the System Office a copy of lease that meets criteria as addressed in Cl Guide. CONNECT NC BOND FUNDED PROJECTS ONLY: If equipment is included as part of the project, please certify that the equipment has a useful life of 10+ years Please acknowledge that furniture is not allowed as part of a Connect NC Bond (Bond Funds) projects and the college will not be reimbursed from Bond Funds. NCCCS3 -1 FORM Page III. ESTMATED COST OF PROJECT: A. PRE - CONSTRUCTION COSTS 1. Site Grading and Improvements (not in III B) $0.00 Subtotal" A•• ........................... ............................... $0.00 B. CONSTRUCTION 1. General Contract ........................ $1,780,000.00 2. Other Contracts $50,000.00 Subtotal Contracts ............... ............................... $1,830,000.00 3. Designer's Fees ........................... $190,000.00 4. Contingency .............................. $85,000.00 5. Other Fees ............................... $10,000.00 Subtotal Fees .............................. $285,000.00 Subtotal"B" ............................................ ............................... $2,115,000.00 C. OTHER COST 1. Initial Equipment (not in III B) .......... $35,000.00 2. Miscellaneous(specify) Worked Performed by Owner 3. (material only, not staff salary) Subtotal« C .................................................. ............................... $35,000.00 TOTAL ESTIMATED COST OF PROJECT (Sum of III A, B, C) $2,150,000.00 IV. SOURCES OF FUNDS IDENTIFIED FOR THIS PROJECT: A. NON -STATE FUNDS 1. County Appropriation...... 2. Duly Authorized Bonds - County... $1,500,000.00 3. Donations .. ............................... 4. Federal Funds (USDA, EDA, ETC.) 5. Other (parking fees, vending, rental, bookstore,) Subtotal " A ............................................ ............................... $1,500,000.00 B. UNDETERMINED (DO NOT INCLUDE UNDETERMINED FUNDS ON THE 2 -16 FORM) ....... C. STATE EQUIPMENT FUNDS (112 Report -Memo) .......................... D. STATE FUNDS (i.e. DOT, Golden Leaf; Not Allocated through the System Office). E. STATE FUND ALLOCATION 1. Budget Code 46620 Connect NC Bonds $650,000.00 2. Budget Code 3. Budget Code Subtotal "E" ............................. ............................... $650,000.00 TOTAL SOURCES OF FUNDS (Sum of Section IV A. B, C, D, E) $2,150,000.00 PLEASE NOTE: Total SOURCES OF FUNDS in Section IV must equal TOTAL ESTIMATED COST OF PROJECT in Section III. NCCCS 3 -1 FORM Page 5 V. CERTIFICATION BY THE COLLEGE BOARD OF TRUSTEES To the State Board of Community Colleges: We, the Board of Trustees of Cape Fear Community College (College), do hereby certify: 1. That the information contained in this application is true and correct to the best of our knowledge and belief, and do hereby request approval from the State Board of Community Colleges for this application and for the utilization of $$650,000.00 State funds reflected on Page 3, which are appropriated and have been allocated for the use of our college. These funds, along with the non -state funds shown, will be used exclusively for facilities, equipment for those facilities, land, or other permanent improvements described herein and in accordance with the minutes and resolution of the Board of Trustees dated 5123/19 ➢ As part of this certification, the Board of Trustees certify that any equipment purchased with the Connect NC Bond Funds must have a useful life of 10+ years. As part of this certification the Board of Trustees acknowledge that furniture is not an allowable expense as part of a capital Droiect funded by Connect NC Bond Funds, therefore will not be reimbursed. 2. That the described permanent improvements are necessary for meeting the educational needs of the area served and that this proposed project is in accordance with the rules and regulations adopted by the State Board of Community Colleges. 3. That a fee simple title is held by the Board of Trustees to the property upon which the said facilities or improvements are to be made, or that a long -term lease, as described in the North Carolina Community College System Capital Improvement Guide, is held by the Board of Trustees. 4. That in formal session with a quorum present, the Board of Trustees authorized this application and further authorized the Chairman and the Chief Administrative Officer of this Board to execute all papers required by the rules and regulations of the State Board of Community Colleges. 1 lkn MT &,..Z &..Z Mai m nn'- a rus ees Chief Administrative Officer /President NCCCS 3 -1 FORM Page 6 VI. CERTIFICATION AS TO AVAILABILITY OF LOCAL SUPPORT AND FUNDS County Manager /Financial Officer: Certification 1. I certify that I have examined this application (Project No. 2199 ) from Cape Fear Community College (college) and if shown, county funds in the amount of $1,500,000.00 are available for the planning and construction of this project. -e-/ Signature Title (The following certification must be completed for New Facility Proiects Only) Certification 2. Based on an analysis of the colleges annual operating and utility costs, (as per the NCCCS 3 -1 Attachment, Page 6) it is estimated that the college will expend an additional per year in support of this new construction. I certify that this document has been reviewed, and that the information stated herein will be shared with the proper county officials to seek an appropriate adjustment to the college's budget as the new facility is brought online. Signature Title VII. CERTIFICATION OF ATTORNEY AS TO FEE SIMPLE TITLE TO THE PROPERTY (Note: Required only for construction on a new site or where federal funds are involved. Not required for long term lease.) duly licensed attorney of the State of North Carolina, do hereby certify that I have examined the public records of County, North Carolina, from January 1, 1925, to this date concerning title to the property upon which the improvements set out in the foregoing application are proposed to be made, and I find from said examination that a fee simple title free from all claims or encumbrances, is vested in by deed recorded in (specify book and page) , in the Office of the Register of Deeds except as noted below: (Attach copy of deed) This, the day of Signature 20 NCCCS 3 -1 FORM Page 7 CERTIFICATION OF LOCAL BUDGET SUPPORT ESTIMATED OPERATING/UTILITY ANNUAL COST FOR CAPITAL IMPROVEMENT PROJECTS Date: 6/5/2019 Colle e: Cape Fear Community College Contact Name: Jim Morton, President Project Name : W Bldg. Marine Tech Reno Project Completion Date: 12/112019 State Funds Authorized: $650,000. Local Funds Authorized: $1,500,000. Additional Cost Identification 1st Year of Operation 2nd Year of Operation 3rd Year of Operation 4th Year of Operation 5th Year of Operation Average Additional Annual Cost FY FY FY FY FY Staffing (Housekeeping 8 Facility Operator) additional annual cost $0 $0 $0 $0 $0 $0 Plant Maintenance additional annual cost $0 $0 $0 $0 $0 $0 Other Operating Cost additional annual cost Electric $0 $0 $0 $0 $0 $0 Fuel Gas, Oil $0 $0 $0 $0 $0 $0 Water $0 $0 $0 $0 $0 $0 Telecommunications $0 $0 $0 $01 $0 Total Average Annual Cost (used in Section IX of the 3 -1) $0 I certify that the county has reviewed this information as a part of the approval process. County Manager /Finance Officer 3 -1 Attachment NCCCS 3 -1 FORM Page 8 Grant Document Routing Start date: 8/8/19 From: Teresa Hewett, Finance Department (7408) Signatures required: Chris Coudriet, County Manager Return to Teresa Hewett, Finance Department (7408) Type(s) of document(s) attached: 1 original — CFCC — CIP Project Approval Exnlanation of document(s): Chris, as Lisa discussed with you back in May, CFCC would like to move $400,000 of their bond money from the Advanced & Emerging Tech Building to the W Building. The 3'd page following this cover sheet is the information Lisa reviewed with you earlier. Lisa reviewed these forms today and knows I am routing to you for signature. Please let me know if you have any questions. Thank you. -------------------------- - - - - -- for finance department use---------------------------- ---- -- ------ --- -- -- - -- DATE ADDED TO LASERFICHE PICKED UP BY: Print Name & Date Signature Hewett, Teresa From: Christina Greene <cgreene @cfcc.edu> Sent: Monday, June 17, 2019 8:59 AM To: Hewett, Teresa Subject: Re: Requested budget amendment Attachments: Amended 3 -1.pdf Good morning! Here is the amended 3 -1 for the W project. Can you please have Chris sign page 7, VI. Certification 1 and the bottom of page 8. Thank you for your help with this. Christina Greene Vice President, Business Services Cape Fear Community College 910- 362 -7551 On Tue, May 28, 2019 at 7:30 PM Hewett, Teresa <THewett nhc og v.com> wrote: Hi Christina, Lisa and Chris approve this $400,000 transfer. If you send me the state forms you need signed I will get them to Chris. Thanks Teresa Hewett I Grants & Project Analyst Finance New Hanover County 230 Government Center Drive, Suite 165 Wilmington, NC 28403 (910) 798 -7408 p 1 (910) 798 -7806 f www.nhcqov.com From: Christina Greene <careene @cfcc.edu> Sent: Tuesday, March 26, 2019 8:01 AM To: Hewett, Teresa <THewett@nhcgov.com> Subject: Re: Requested budget amendment CAPITAL PROJECT UPDATE Project Name: CFCC $164M Bond Financial Update as of 8/8/19 Fund 358 EXPENDITURE Union Station & parking deck Humanities & Fine Arts Ctr Advanced & Emerging Tech Bond issuance cost Cosmetology additional 2 Floors Admin & Galehouse FY16 Capital Appropriation FY17 Capital Appropriation FY18 Capital Appropriation FY17 Transfer to GF Debt FY18 Transfer to GF Debt Schwartz Center Renovation W Building A,S,N Building Complex Contingency ORIGINAL BUDGET CURRENT ACTUAL INCLUDES OVERIUNDER BUDGET AMEND BUDGET ENCUMBRANCE BUDGET 58,237,406 17,172,651 75,410,057 75,410,056 ACTUALINCLUDES OVER/UNDER REVENUE ORIGINAL BUDGET BUDGET AMEND CURRENT BUDGET ENCUMBRANCE BUDGET Longterm debt issued 164,000,000 0 164,000,000 156,411,254 (7,588,746) Premium on debt issued 0 782,512 782,512 8,371,258 7,588,746 FY16 Premium Allocation 0 1,154,354 1,154,354 1,154,354 0 CP662 FY17 Premium Allocation 0 3,257,861 3,257,861 3,257,861 0 CP672 FY18 Premium Allocation 0 1,679,720 1,679,720 1,679,720 0 CP717 Interest 0 317,488 317,488 563,095 245,607 2,484,488 164,000,000 7,191,935 171,191,935 171,437,541 245,606 EXPENDITURE Union Station & parking deck Humanities & Fine Arts Ctr Advanced & Emerging Tech Bond issuance cost Cosmetology additional 2 Floors Admin & Galehouse FY16 Capital Appropriation FY17 Capital Appropriation FY18 Capital Appropriation FY17 Transfer to GF Debt FY18 Transfer to GF Debt Schwartz Center Renovation W Building A,S,N Building Complex Contingency ORIGINAL BUDGET CURRENT ACTUAL INCLUDES OVERIUNDER BUDGET AMEND BUDGET ENCUMBRANCE BUDGET 58,237,406 17,172,651 75,410,057 75,410,056 1 CP471 56,066,163 (11,102,487) 44,963,676 44,963,676 0 CP472 48,696,431 (11,104,577) 37,591,854 37,068,807 523,047 CP473 1,000,000 (942,256) 57,744 57,744 0 CP478 0 2,500,000 2,500,000 2,500,000 0 CP480 0 34,620 34,620 34,620 0 CP635 0 1,154,354 1,154,354 1,147,617 6,737 CP662 0 773,373 773,373 770,211 3,162 CP672 0 210,000 210,000 192,023 17,977 CP717 0 2,484,488 2,484,488 2,484,488 0 0 1,469,720 1,469,720 1,469,720 0 CP717 0 2,900,000 2,900,000 2,900,000 0 CP710 0 1,100,000 1,100,000 942,733 157,267 cp719 0 542,049 542,049 125,537 416,512 cp721 0 0 0 0 0 CP711 164,000,000 7,191,935 171,191,935 170,067,232 1,124,703 Total revenue over /under expenditures 1,370,310 cfcc proposed change (400,000.00) 400,000.00 W- Building: DESCRIPTION OF PROJECT: This project will upgrade our Marine Tech and Hospitality faalibes Our main goals are better functionality for students and staff, increased safety, and increased accessibility. A secondary goal is better appearance as this building faces the Cape Fear river waterfront. 1. Exterior improvements including replacing the end of Ile roof system and copings, minor masonry repairs and caulking. replacement or repairs to overhead doors, painting. 2 Signage 3. Selected HVAC equipment upgrades 4. Renovation of Hospitality entrance and dining room. 5. Minor repairs and renovations to Hospitality Kitchen. 6, Remove and replace an existing deck converted to classroom space. 7. Renovate bathrooms 8. New floor, paint and calling finishes throughout classroomlofhcetbathroom portion of building. 9. The marine tech bay areas would be Leaned, painted, and have minor repairs, and new LED lighting. 10. The existing HVAC training areas would be renovated for a new user. 11. Make all life safety equipment meet current code. The project is expected to be a phased and completed while the building is partially occupied. The boatbuilding labs and paint bay areas will be occupied during renovations and work will be completed outside of class hours or behind temporary partitions. In addition to the above, we have a change order for $193,500 to relocate the dining room in the W building. We are asking to use the additional $400,000 on this project because the money will be spent sooner. The A,S,N project will not begin until late Fall 2019. Moving $400,000 in state bond funds to the A,S,N project will allow us to address the following needs: • Change out of S Building's obsolete and failing main switchgear to re -feed the S and A buildings. • Several upgrades to make our main data center more reliable, including redundant cooling equipment, a larger generator to cover both the data center and life safety backup needs, access control, and possibly an updated UPS system. • Upgrades to classroom technology, more extensive than originally planned. • Upgrades to outdoor lighting for safety and security.