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HomeMy WebLinkAboutAgenda 2019 11-18NEW HANOVER COUNTY BOARD OF COMMISSIONERS AGENDA Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301, Wilmington, NC 28401 Jonathan Barfield, Jr., Chairman I Julia Olson- Boseman, Vice- Chairwoman Patricia Kusek, Commissioner I Woody White, Commissioner I Rob Zapple, Commissioner Chris Coudriet, County Manager Wanda Copley, County Attorney I Kym Crowell, Clerk to the Board NOVEMBER 18, 2019 9:00 AM MEETING CALLED TO ORDER (Chairman Jonathan Barfield, Jr.) INVOCATION (Pastor Jeff Kapusta, Lifepoint Church) PLEDGE OF ALLEGIANCE (Chairman Barfield) APPROVAL OF CONSENT AGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Approval of Minutes 2. Approval of the North Carolina Department of Transportation's ( NCDOT) Acquisition of Approximately .003 Acre of Right of Way at 1241 Military Cutoff Road, Wilmington, NC 28405 as Part of the NCDOT Military Cutoff Road and Eastwood Road Intersection Project 3. Second Reading: Approval of Solid Waste Franchise for Tropical Moves, LLC 4. Adoption of a Resolution Supporting Landscape Beautification Enhancements to Market Street Corridor from Middle Sound Loop to Marsh Oaks Drive 5. Authorization to Transfer Ownership of East Lake Emerald Drive to NC Department of Transportation and Petition for State System Maintenance 6. Approval of Release of the Levy for Tax Year 2009 7. Approval of Hurricane Dorian Budget Amendment and Documents ESTIMATED MINUTES REGULAR AGENDA ITEMS OF BUSINESS 10 8. Presentation of 2019 Federal Credit Union Excellence in Innovation Awards to New Hanover County Strategy and Environmental Management 10 9. Presentation of Service Awards and Introduction of New Employees 10 10. Fiscal Year 2020 First Quarter Financial Results 10 11. Consideration of Resolution for Negotiation of an Installment Financing Contract Not to Exceed $44,000,000 and Directing the Publication of Notice with Respect Thereto 30 12. Wave Review 5 13. Committee Appointments PUBLIC COMMENTS ON NON - AGENDA ITEMS (limit three minutes) Board of Commissioners - November 18, 2019 ESTI MATED MINUTES ADDITIONAL AGENDA ITEMS OF BUSINESS 14. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 15. ADJOURN Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. Mission New Hanover County is committed to progressive public policy, superior service, courteous contact, judicious exercise of authority, and sound fiscal management to meet the needs and concerns of our citizens today and tomorrow. Vision A vibrant prosperous, diverse coastal community, committed to building a sustainable future for generations to come. Core Values Integrity - Accountability - Professionalism - Innovation - Stewardship Board of Commissioners - November 18, 2019 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 CONSENT DEPARTMENT: Governing Body PRESENTER(S): Kym Crowell, Clerk to the Board CONTACT(S): Kym Crowell SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve minutes from the following meetings: Special Meeting held on October 15, 2019 Regular Meeting held on November 4, 2019 STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - November 18, 2019 ITEM: 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 CONSENT DEPARTMENT: County Manager PRESENTER(S): Tim Burgess, Deputy County Manager CONTACT(S): Tim Burgess SUBJECT: Approval of the North Carolina Department of Transportation's ( NCDOT) Acquisition of Approximately .003 Acre of Right of Way at 1241 Military Cutoff Road, Wilmington, NC 28405 as Part of the NCDOT Military Cutoff Road and Eastwood Road Intersection Project BRIEF SUMMARY: NCDOT intends to acquire .003 acre of right of way at 1241 Military Cutoff Road, Wilmington, NC 28405, location of the Northeast Library, as part of the Military Cutoff Road and Eastwood Road Intersection Project. NCDOT has offered $1,925 for the right of way based on comparables. New Hanover County Engineering has reviewed the plans and is of the opinion that this should not impact the library site or parking lot and should actually provide added safety in exiting the library property at the traffic light. The New Hanover County Tax Department reviewed the property and is of the opinion that the offer is fair and reasonable. All funds will be deposited into the general fund. NCDOT has agreed to pay the county $1,925 and also pay all closing costs. STRATEGIC PLAN ALIGNMENT: Effective County Management • Deliver value for taxpayer money RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the resolution authorizing the sale of the right of way. ATTACHMENTS: NCDOT Plan Sheet Resolution COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Board of Commissioners - November 18, 2019 ITEM: 2 Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. 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Slope = 60 FT C / / // // // MODIFIED SIGNAL o I B= 5 Ft. Sloe = 0.3% c Type of Liner= CL I Rip Rap /// / / , / / / / /�� / \ 0 SEE SHEET 28 -1 FOR CUL -DE -SAC DETAIL > a me / /�' // ,/ SEE SHEETS 2D -1 THRU 2D-4 FOR POND DETAIL �+ x o STA. 19 + 80 -L- LT " = EST. 80 TONS / /�'/ Pt // /�/ / / // �/ / / /�� /fl / ���� SEE SHEET 5A FOR DRAINAGE DITCH DETAIL W O 110 SY 80 TO XTILE o / / / / / / 21 E roE PRpPEe7�s L \ SEE SHEETS 8 & 9 FOR -L- PROFILE o N H o< - / / / / /// // / BB 26� Pc �9e. _ ti SEE SHEET 10 FOR -Y2- PROFILE a u Board of Commissioners - November 18, 2019 ITEM: 2 - 1 1 —! —L— + t3 -5. U 81.23' RT' aw IVCMP 44 -L POT Std. 24+24J6 , �� r 2 2 / J 'J V, JA f / G / ,4 NEW HANOVER COUNT) A 60 , �/ �, /. � H �, \` END C�NSTRU,CfI�ON / �, , ,� ,:��� °MB 39GPG 5561 A06. ' RT RETAIN \ TIP PROJECT U-, 10/A 3.48 STA, + 6 f 8.7 1 r LT/ _ + 46 Y73l- 2 2+' RT 3 .& 0 0 , .4 (S TIP/ EX. W 25.6 y / PC to. 42J. 15 /" ��4 / —Yl— +90.00 f / Yl— +35.94 f ND + it . O< �, / , EX -W \ /` f /\N 79.86 RT 16 6;�YRT E1 BL�K' 1NALL% � �, r � f r —�. /'" f '\ � '�� � � �• k /Yl— STA:' + 26 // 1L1 ,/ / `/� �a (BY/ / HERS) % ,! ��,•r/Q�c�_jj / ``~ \ \ RETAIN - f/ - f MODIFIED SIGNAL SEE .SHEET 28-1 FOR CUL —DE —SAC DETAIL SEE SHEETS 2D -1 THRU 2D-4 FOR POND DETAIL SEE SHEET 5A FOR DRAINAGE DITCH DETAIL Ey TIDE PROW S LLCS \ / SEE SHEETS 8 & 9 FOR —L— PROFILE / 1 f oB 267 PG o -= i_�_ EE SHEET 10 FOR —Y2— PROFILE MEV34 PG S Board of Commissioners - November 18, 2019 ITEM: 2 - 1 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION OF APPROVAL OF THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION'S ( NCDOT) ACQUISITION OF APPROXIMATELY .003 ACRE OF RIGHT OF WAY AT 1241 MILITARY CUTOFF ROAD AS PART OF THE MILITARY CUTOFF ROAD AND EASTWOOD ROAD INTERSECTION PROJECT WHEREAS, the North Carolina Department of Transportation ( NCDOT) has contacted New Hanover County (NHC) regarding the acquisition of approximately .003 acre of right of way at 1241 Military Cutoff Road, Wilmington, NC, the site of the Northeast Library; and WHEREAS, based on comparables, NCDOT has set a value of the right of way at $1,925; and WHEREAS, NCDOT has agreed to pay NHC the full value of $1,925 and also pay closing costs; and WHEREAS, NCGS 160A -274 authorizes any governmental unit, upon such terms and conditions as it deems wise, with or without consideration, exchange with, lease to, lease from, sell to, or purchase from any other governmental unit any interest in real or personal property. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners approves the sale of approximately .003 acre of right of way at 1241 Military Cutoff Road, Wilmington, NC, 28405 for $1,925 and the County Manager is hereby authorized and directed to execute the closing documents, with the documents to be approved by the County Attorney. ADOPTED, this the 18' day of November, 2019. NEW HANOVER COUNTY Jonathan Barfield, Jr., Chairman Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - November 18, 2019 ITEM: 2 - 2 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 CONSENT DEPARTMENT: County Attorney PRESENTER(S): Kemp Burpeau, Deputy County Attorney CONTACT(S): Kemp Burpeau and Joe Suleyman, Environmental Management Director SUBJECT: Second Reading: Approval of Solid Waste Franchise for Tropical Moves, LLC BRIEF SUMMARY: New Hanover County requires a County issued franchise to collect solid waste. Pursuant to Section 44- 55, the applicant has provided information about his business organization, equipment, personnel and fiscal responsibility. The Environmental Management Director and the Chief Financial Officer have no objections to the franchise request. The initial franchise period would run for seven years. The first reading was approved unanimously November 4, 2019. STRATEGIC PLAN ALIGNMENT: RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval. ATTACHMENTS: Franchise Document COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - November 18, 2019 ITEM: 3 9/19/2019 Carson Gaines Tropical Moves Moving & Storage - i ,� �i� /� L Ai d ve-�§ t L-LC - 1441 Hawthorne Road Wilmington, SIC 28443 828 - 244 -8925 Kemp Burpeau 230 Government Center Drive 125 Wilmington, NC 28403 910 - 789 -7 €53 Franchise Application to Collect, Transport, and Dispose of Solid Waste and Bully Items in New Hanover County. Following Chapter 44- SO1LD WASTE: Sec. 44 -55. Franchise Required for solid waste collection. 1. Tropical Moves Moving and Storage 1401 Hawthorne Road Wilmington, NC 28403. 2. Equipment owned: 2017 Isuzu Box Truck. To be obtained: Fick up truck with dump trailer. 3. 2 -4 Employees, 4. Moving residents and business across North Carolina has giving me the knowledge and opportunity to collect, transport and dispose of solid waste and bulky items in New Hanover County. With over 8 years of moving experience clients tend to ask for us to throw away lots of old furniture, boxes, paper from packing, and other typical household garbage. Being already familiar with the process and where waste is properly disposed shows a great example of how responsible Tropical Moves is with following the county rules when disposing of waste. Being a small business owner has shown me how important safety is at the workplace and also how important it is to be licensed and insured. 5. Balance Sheet: See Attachment. ` /r.f -' '; ">4 f` ? t:2 -Y. /,'afib /� elUt Carson Gaines Owner Tropical Moves Moving. & Storage Board of Commissioners - November 18, 2019 ITEM: 3 - 1 - 1 NORTH CAROLINA UTILITIES COMMISSION 4325 Mail Service Center Raleigh, North Carolina 27699 -4300 CERTIFICATE OF EXEMPTION NO. C -2605 Carson Cornwell Gaines, Tropical Moves 636 Council Street, Wilmington, North Carolina 28403 has complied with the terms and conditions set forth in the Commission's Order in Docket No. T -100, Sub 49, dated February 22, 2002, pursuant to General Statute 62- 261(8) and is hereby authorized to transport household goods between all points and places within the State of North Carolina. This certificate of exemption number, your name, city, and state must be displayed on both sides of all vehicles used to transport household goods within North Carolina in letters no less than three (3) inches high, This certificate of exemption number must also be displayed on the left upper quadrant of the rear of all vehicles used to transport household goods within North Carolina in fetters no less than three (3) inches high, Issued this 17th day of November, 2015, Board of Commissioners - November 18, 2019 ITEM: 3 -1 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 CONSENT DEPARTMENT: Parks PRESENTER(S): Tara Duckworth, Parks & Gardens Director CONTACT(S): Tara Duckworth SUBJECT: Adoption of a Resolution Supporting Landscape Beautification Enhancements to Market Street Corridor from Middle Sound Loop to Marsh Oaks Drive BRIEF SUMMARY: The North Carolina Department of Transportation ( NCDOT) recently replaced the 1988 Policy for Highway Landscape Planting with the Roadside Aesthetics Policy. This new policy allows for up to 1.5% of the project construction costs to be set aside for the addition of aesthetic improvements such as landscaping. The US 17 Market Street project is estimated at a cost of $24,654,091.30, allowing $246,540.91 to be utilized for landscape improvements. New Hanover County Parks and Gardens Department is proposing to partner with NCDOT on landscape improvements in the corridor along Market Street from Middle Sound Loop Road to Marsh Oaks Drive. These proposed improvements include a drip irrigation system, plant materials and installation labor. There is no match required from New Hanover County though New Hanover County would be responsible for maintaining the improvements once they are complete. The estimated annual costs for maintenance are: CFPUA: one -time impact fees: $15,000- 20,000 CFPUA: annual water bill: $1,000 Consumables - mulch, fertilizer, etc.: $2,500 Labor: Two Grounds Workers, 2 hours of labor per week (on average) STRATEGIC PLAN ALIGNMENT: Productive Strategic Partnerships • Collaborate on regional planning • Understand and act on citizen needs • Deliver value for taxpayer money Board of Commissioners - November 18, 2019 ITEM: 4 RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the attached "Resolution Supporting Landscape Beautification Enhancements to US17 Market Street Corridor from Middle Sound Loop Road to Marsh Oaks Drive." ATTACHMENTS: Resolution COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - November 18, 2019 ITEM: 4 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION SUPPORTING LANDSCAPE BEAUTIFICATION ENHANCEMENTS TO US 17 MARKET STREET CORRIDOR FROM MIDDLE SOUND LOOP ROAD TO MARSH OAKS DRIVE WHEREAS, the North Carolina Department of Transportation is constructing road improvements to US 17 Market Street corridor through New Hanover County, North Carolina; and WHEREAS, New Hanover County desires landscape beautification to the completed improvements along US 17 Market Street between Middle Sound Loop Road and Marsh Oaks Drive; and WHEREAS, the North Carolina Department of Transportation is currently completing design work for enhancement to the US 17 Market Street corridor; and WHEREAS, New Hanover County desires to work in concert with the North Carolina Department of Transportation to develop a vision for landscape beautification enhancements in the corridor. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners commits to support the pursuit of design and implementation of landscape beautification enhancements along US 17 Market Street between Middle Sound Loop Road and Marsh Oaks Drive through the NCDOT Roadside Aesthetics Policy funds, and commits to maintain the project when relinquished to New Hanover County at the agreed upon time. ADOPTED this the 18th day of November, 2019. NEW HANOVER COUNTY Jonathan Barfield, Jr., Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - November 18, 2019 ITEM: 4 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 CONSENT DEPARTMENT: Parks PRESENTER(S): Tara Duckworth, Parks & Gardens Director CONTACT(S): Tara Duckworth SUBJECT: Authorization to Transfer Ownership of East Lake Emerald Drive to NC Department of Transportation and Petition for State System Maintenance BRIEF SUMMARY: In September 2016, Clearwater Preserve, LLC conveyed privately owned East Lake Emerald Drive to New Hanover County in order to provide public access to Smith Creek Park Preserve with the understanding that the road would be publicly dedicated. The County provided maintenance to bring East Emerald Lake Drive up to NC Department of Transportation standards. New Hanover County is in the process of petitioning the NC Division of Highways to add East Emerald Lake to the State Highway System for maintenance. STRATEGIC PLAN ALIGNMENT: Effective County Management • Deliver value for taxpayer money RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff is requesting authorization to transfer ownership pursuant to G.S. 160A -274 and to petition for State system maintenance of East Emerald Lake Drive to the NC Department of Transportation. ATTACHMENTS: Map Deed COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - November 18, 2019 ITEM: 5 Board of Commissioners - November 18, 2019 ITEM: 5 - 1 - 1 This instrument drafted by: Kemp P. Burpeau, Deputy County Attorney, New Hanover County, Office of the County Attorney, 230 Government Center Drive — Suite # 125, Wilmington, North Carolina 28403. Revenue Stamps: None NORTH CAROLINA NEW HANOVER COUNTY THIS DEED and DEDICATION, entered into this New Hanover County Contract # 20 -0259 DEED AND DEDICATION R04300- 002 - 010 -000 and R04300- 002 - 030 -000 day of , 2019, between New Hanover County, a political subdivision of the State of North Carolina, ( "Grantor ") and Department of Transportation, an agency of the State of North Carolina, 3113 N. Kerr Avenue, Wilmington NC 28405. WITNESSETH: Said Grantor, in consideration of One ($1.00) Dollar and other valuable consideration, has given, bargained, conveyed, granted, dedicated for public use and sold and by these presents does give, bargain, convey, grant, dedicate for public use and sell unto said Grantee and its successors and assigns, all the right, claim, title and interest, of, in, and to a certain tract or parcel of land lying and being in New Hanover County, North Carolina, and more particularly described as follows: Being all of East Lake Emerald Drive as shown on a map entitled "Weaver Woods at Lake Emerald" recorded in Map Book 42, Page 181, New Hanover County Registry, reference to which map is hereby made for a more particular description; SUBJECT HOWEVER, to a Board of Commissioners - November 18, 2019 ITEM: 5 - 2 - 1 nonexclusive easement for ingress and egress, utilities and other uses reasonably required for the full development by Clearwater Preserve, LLC, its successors and assigns. For further reference, see the deed recorded in Book 6051, Page 1368 in the New Hanover County Registry. TO HAVE AND TO HOLD the above - described real estate and all privileges and appurtenances thereunto belonging to the said party of the second part, its successors and assigns in fee simple forever. IN WITNESS WHEREOF, the party of the first part has hereunto set its hand and seal, the day and year first above written. NEW HANOVER COUNTY [SEAL] County Manager ATTEST: Clerk to the Board NORTH CAROLINA NEW HANOVER COUNTY I, , a Notary Public of the State and County aforesaid, certify that Kymberleigh G. Crowell acknowledged that she is Clerk to the Board of Commissioners of New Hanover County, and that by authority duly given and as the act of the Board, the foregoing instrument was signed in its name by its Manager, sealed with its corporate seal and attested by herself as its Clerk. WITNESS my hand and official seal, this day of 12019. Notary Public (NOTARY SEAL) My commission expires: 2 Board of Commissioners - November 18, 2019 ITEM: 5 - 2 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 CONSENT DEPARTMENT: Tax PRESENTER(S): Trina Lewis, Collections Supervisor CONTACT(S): Trina Lewis SUBJECT: Approval of Release of the Levy for Tax Year 2009 BRIEF SUMMARY: According to NC GS 105 -378 Limitation on use of remedies, we request the New Hanover County Board of Commissioners to release the levy for the tax year 2009. The 10 -year statute of limitations prohibits the collector from using forced collection measures to collect these taxes. The total for New Hanover County and Fire District is $315,085.48. For all municipalities it is $122,806.27. The grand total overall is $437.891.75. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Release Levy for Tax Year 2009. ATTACHMENTS: 2009 Write Off Request COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - November 18, 2019 ITEM: 6 NTV _ of 2 Q z 9 0 B1 is NEW HAN OVER COUNTY TAX DEPARTMENT 230 Government Center Drive, Suite 190, Wilmington, NC 28403 P:(910)798-7300 I F:(910)798-7310 I NHCgov.com Allison Snell, Tax Administrator Pursuant to NC GS 105 -378 Limitation on use of remedies. (a) Use of Remedies Barred. — No county or municipality may maintain an action or procedure to enforce any remedy provided by law for the collection of taxes or the enforcement of any tax liens (whether the taxes or tax liens are evidenced by the original tax receipts, tax sales certificates, or otherwise) unless the action or procedure is instituted within 10 years from the date the taxes became due. Therefore, on this the 18th day of November, 2019, Collector of Revenue, Allison Snell, asks the New Hanover County Board of Commissioners to release the levy for tax year 2009 from the charge as the 10- year statute of limitations prohibits the collector from using forced collection measures to collect these taxes. These amounts are deemed insolvent and uncollectible. 2009 Real Estate Personal Property Motor Vehicles Total New Hanover $30,954.44 $177,609.79 $91,930.20 $300,494.43 Fire District $1,022.33 $8,869.78 $4,698.94 $14,591.05 Carolina Beach $865.12 $3,938.37 $1,416.82 $6,220.31 Kure Beach $56.94 $221.15 $131.71 $409.80 Wilmington $12,361.30 $65,025.74 $35,709.72 $113,096.76 Wrightsville Beach $753.78 $2,078.891 $246.73 $3,079.40 Total $46,013.91 $257,743.72 $134,134.12 $437,891.75 As requested, the New Hanover County Board of Commissioners does hereby release the levy for tax year 2009 as stated above from the charge as the 10 -year statute of limitations prohibits the collector from using forced collection measures to collect these taxes. These amounts are deemed insolvent and uncollectible. Jonathan Barfield Jr., Chairman New Hanover County Board of Commissioners - November 18, 2019 ITEM: 6 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 CONSENT DEPARTMENT: Finance PRESENTER(S): Lisa Wurtzbacher, Chief Financial Officer CONTACT(S): Lisa Wurtzbacher SUBJECT: Approval of Hurricane Dorian Budget Amendment and Documents BRIEF SUMMARY: As a result of Hurricane Dorian, the Board of County Commissioners (Board) adopted a Proclamation of State of Emergency on September 3, 2019 and activated the Emergency Operations Center. The Emergency Operations Center was opened from September 3, 2019 to September 7, 2019. Shelters at Blair, Codington, and Eaton were opened on September 4, 2019 and closed on September 6, 2019. Throughout the event, employees were utilized in various positions, such as working at the JIC and Emergency Operations Center, and emergency shelters. In addition, Sheriff and Fire Services Department provided public safety and rescue. Minor damages to county facilities included the Judicial Building, 320 Chestnut and the government center. These repairs have been made or are in the process of being made. The adoption of the budget amendment is requested to cover estimated costs of the hurricane response, recovery, and repairs in the amount of $1,111,490 for the general fund expenses, as detailed below. The total fund balance appropriated for FY20 after this budget amendment will be $7,690,828. Appropriated fund balance will be increased to cover all estimated expenses as the amount of disaster assistance to the county from FEMA, the State of North Carolina and /or other grants is not currently known. However, we do expect the majority of the expenses incurred through this event to be reimbursed through disaster assistance. Category Estimated Expense Salary 353,650 Supplies 625,597 Repairs 132,243 Total 1,111,490 As not all costs are known or incurred to date, this budget amendment is only an estimate of costs known to date and actual costs may vary from this estimate. An additional budget amendment may be brought to the Board once all costs are known and incurred, if needed. Staff is currently working with FEMA (Federal Emergency Management Agency) and the N.C. Division of Emergency Management to determine the Public Assistance eligible expenses incurred by the county relating to Hurricane Dorian. In order to proceed with the application for FEMA Public Assistance, the attached Resolution - Designation of Applicant's Agent and the N.C. Department of Public Safety, Division Board of Commissioners - November 18, 2019 ITEM: 7 of Emergency Management State - Applicant Disaster Assistance Agreement must be adopted and approved by the Board of County Commissioners. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Increase public safety and crime prevention RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the ordinance for budget amendment 20 -020 to fund Hurricane Dorian activities and adopt the resolution. ATTACHMENTS: Resolution Designation of Applicant's Agent State - Applicant Disaster Assistance Agreement Budget Amendment COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - November 18, 2019 ITEM: 7 RESOLUTION DESIGNATION OF APPLICANT'S AGENT North Carolina Division of Emergency Management Organization Name (hereafter named Organization) Disaster Number: FEMA- 4465 -DR -NC New Hanover Count Applicant's State Cognizant Agency for Single Audit purposes (If Cognizant Agency is not assigned, please indicate): Applicant's Fiscal Year (FY) Start Month: July Day: 1 Applicant's Federal Employer's Identification Number 56 - 6000324 Applicant's Federal Information Processing Standards (FIPS) Number 129 - 99129 - 00 PRIMARY AGENT SECONDARY AGENT Agent's Name Agent's Name Martha Wayne Lisa Wurtzbacher Organization Organization New Hanover County New Hanover Count Official Position Official Position Chief Financial Officer Deputy Chief Financial Officer Mailing Address Mailing Address 230 Government Center Drive, Ste 165 230 Government Center Drive, Ste 165 City ,State, Zip City ,State, Zip Wilmington, NC 28403 Wilmington, NC 28403 Daytime Telephone Daytime Telephone 910- 798 -7187 910- 798 -7187 Facsimile Number Facsimile Number 910- 798 -7806 910- 798 -7806 Pager or Cellular Number Pager or Cellular Number BE IT RESOLVED BY the governing body of the Organization (a public entity duly organized under the laws of the State of North Carolina) that the above -named Primary and Secondary Agents are hereby authorized to execute and file applications for federal and /or state assistance on behalf of the Organization for the purpose of obtaining certain state and federal financial assistance under the Robert T. Stafford Disaster Relief & Emergency Assistance Act, (Public Law 93 -288 as amended) or as otherwise available. BE IT FURTHER RESOLVED that the above -named agents are authorized to represent and act for the Organization in all dealings with the State of North Carolina and the Federal Emergency Management Agency for all matters pertaining to such disaster assistance required by the grant agreements and the assurances printed on the reverse side hereof. BE IT FINALLY RESOLVED THAT the above -named agents are authorized to act severally. PASSED AND APPROVED this _18th day of November 20 19 . GOVERNING BODY CERTIFYING OFFICIAL Name and Title: Jonathan Barfield, Jr., Chairman Name and Title: Julia Olson - Boseman, Vice - Chairwoman Name and Title: Patricia Kusek, Commissioner Name: K mberlei h G. Crowell Name and Title Woody White, Commissioner Official Position: Clerk to the Board Name and Title Rob Zapple, Commissioner Daytime Telephone: 910 - 798 -7143 CERTIFICATION I, Kymberleigh G. Crowell , (Name) duly appointed and _Clerk to the Board (Title) of the Governing Body, do hereby certify that the above is a true and correct copy of a resolution passed and approved by the Governing Body of _New Hanover County (Organization) on the _18th day of November 20_19_. Date: Signature: Board of Commissioners - November 18, 2019 ITEM: 7 - 1 - 1 North Carolina Department of Public Safety Division of Emergency Management APPLICANT: New Hanover County DISASTER: Hurricane Dorian FEMA- 4465 -DR -NC PUBLIC ASSISTANCE CFDA# 97.036 STATE — APPLICANT DISASTER ASSISTANCE AGREEMENT This Agreement made by and between the State of North Carolina, Dept. of Public Safety, Division of Emergency Management ( "the State ") and New Hanover County ( "the Applicant ") shall be effective on the date signed by the State and the Applicant. It shall apply to all disaster assistance funds provided by or through the State to the Applicant as a result of the disaster called Hurricane Dorian , and pursuant to the Disaster Declaration made by the President of the United States numbered FEMA - 4465 - DR -NC. The designated representative of the Applicant (Applicant's Agent) certifies that: 1. He /She has legal authority to apply for assistance on behalf of the Applicant pursuant to a resolution duly adopted or passed by the Applicant's governing body. 2. The Applicant shall provide all necessary financial and managerial resources to meet the terms and conditions of receiving Federal and State disaster grant assistance. 3. The applicant shall use disaster assistance funds solely for the purpose for which these funds are provided and as approved by the Governor's Authorized Representative (GAR). 4. The Applicant is aware of and shall comply with cost - sharing requirements of Federal and State disaster assistance: specifically that Federal assistance is limited to 75% of eligible expenditures, and that State assistance is limited to 25% of the eligible costs. Alternate projects selected by the Applicant may be eligible for only 75% of the approved Federal share of estimated eligible costs. 5. The Applicant shall provide the following completed documentation to the State: • Designation of Applicant's Agent; • State - Applicant Disaster Assistance Agreement • Private Non - Profit Organization Certification (if required); • Summary of Documentation Form itemizing actual costs expended for large project payment requests; • Monthly Progress Reports; • Copies of Single Audit Reports as applicable. Reviewed 10/23/2012 Board of Commissioners 1N} ember 18, 2019 Rev. 06/02 ITEM: Z2 9 If the Applicant fails to provide any of the above documentation, the State will be under no obligation to reimburse the Applicant for eligible expenses. 6. The Applicant shall establish and maintain a proper accounting system to record expenditures of disaster assistance funds in accordance with generally accepted accounting principals or as directed by the Governor's Authorized Representative. If applicable, the Applicant shall conduct audit(s) pursuant to the Single Audit Act of 1984, 31 U.S.C. 37501 et. SeMc ., 44 C.F.R. Part 14, OMB Circular A -133, "Audits of States, Local Governments and Non - profit Organizations," and applicable North Carolina laws, rules and regulations. 7. The Applicant shall provide to the State monthly Progress Reports for all open large projects funded by State and Federal disaster assistance grants. The first Progress Report will be due on the 10th day of the first month following initiation of the project and subsequent Progress Reports will be due on the 10th day of each and every month thereafter until project completion. Forms and reporting requirements will be provided by the Governor's Authorized Representative. 8. The Applicant, its employees and agents, including consultants, contractors and subcontractors to be paid with funds provided under this Agreement, shall give State and Federal agencies designated by the Governor's Authorized Representative, full access to and the right to examine all records and documents related to the use of disaster assistance funds. 9. The Applicant shall return to the State, within thirty (30) days of a request by the Governor's Authorized Representative, any funds advanced to the Applicant that are not supported by audit or other Federal or State review of documentation maintained by the Applicant. 10. The Applicant shall comply with all applicable codes and standards in the completion of eligible work to repair or replace damaged public facilities. 11. The Applicant shall comply with all applicable provisions of Federal and State statutes, rules and regulations regarding the procurement of goods and services and regarding contracts for the repair and restoration of public facilities. 12. The Applicant shall begin and complete all items of work within the time limits established by the Governor's Authorized Representative and in accordance with applicable Federal and State statues, rules and regulations. 13. The Applicant shall request a final inspection within ninety (90) days after completion of each and every large project funded under this Agreement, or within ninety (90) days after the expiration of the time limit established for each project under Paragraph 12 above, whichever occurs first. Applicant shall present all supporting documentation to State and/or Federal inspectors at the time of final inspection. The State, as Grantee, reserves the right to conduct a final inspection of any large project after expiration of the ninety- (90) day period and to reimburse Applicant only for costs documented at the time of final inspection. Reviewed 10/23/2012 Board of Commissioners 2N} November 18, 2019 Rev. 06/02 ITEM: g2 - 1 14. The Applicant shall comply with all applicable Federal and State statutes, rules and regulations for publicly financed or assisted contracts including, but not limited to, non- discrimination, labor standard, and access by the physically handicapped. 15. The Applicant's Designated Agent shall execute and comply with the Lobbying Prohibition document incorporated herein as Attachment A. 16. The Applicant's Designated Agent shall execute and comply with the Statement of Assurances (SF 424D) document incorporated herein as Attachment B. 17. The Applicant shall not enter into cost - plus - percentage -of -cost contracts for debris removal, emergency protective measures, or completion of disaster restoration or repair work. 18. The Applicant shall not enter into contracts for which payment is contingent upon receipt of State or Federal funds. 19. The Applicant shall not enter into any contract with any entity that is debarred or suspended from participation in Federal Assistance. The State and/or FEMA will not be under any obligation to reimburse Applicant for payments made to a debarred or suspended contractor. Applicant may search for debarred or suspended contractors on the "Excluded Parties List System" (EPLS) at the following website: www.sam.gov. 20. The Applicant shall comply with the provisions of 42 U.S.C. 35155 (Section 312 of the Stafford Act) which prohibits duplication of benefits. Applicant shall notify State immediately if any other source of funds is available to offset disaster assistance provided pursuant to this Agreement. Applicant agrees that eligible costs under this Agreement will be reduced by duplicate benefits received from any other source. 21. The Applicant shall comply with all uniform grant administration requirements required by State and Federal statutes, rules and regulations, including but not limited to, the Robert T. Stafford Disaster Relief and Emergency assistance Act, Public Law 93 -288, as amended, Title 44 of the Code of Federal Regulations, applicable OMB Circulars, and policy guidance issued by the Federal Emergency Management Agency (FEMA). 22. If the Applicant pays contractors, subcontractors or consultants with funds provided through this Agreement then the Applicant shall include language in all contracts that binds the contractor, subcontractor or consultant to the terms and conditions of this Agreement with the State. Contractual arrangements with contractors, subcontractors or consultants shall in no way relieve the Applicant of its responsibilities to ensure that all funds provided through this Agreement are administered in accordance with all State and Federal requirements. Board of Commissioners - November 18, 2019 Reviewed 10/23/2012 ITEM: f ag2 cif 7 Rev. 06/02 Date 56- 6000324_ Applicant's Federal Tax I.D. Number (required) Date FOR THE APPLICANT: :• Signature Lisa Wurtzbacher Typed Name Chief Financial Officer Title FOR THE STATE: BY: Signature Typed Name Title Reviewed 10/23/2012 Board of Commissioners - November 18, 2019 Rev. 06/02 ITEM: ag2 - ATTACHMENT A LOBBYING PROHIBITION The undersigned certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence either directly or indirectly an officer or employee of any State or Federal agency, a member of the N.C. Legislature, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form -L. "Disclosure Form to Report Lobbying," in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all sub - awards at all tiers (including subcontracts, sub - grants, and contracts under grants, loans, and cooperative agreements) and that all recipients of funds under this Agreement shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure. New Hanover County Name of Applicant :, Signature of Applicant's Designated Agent Reviewed 10/23/2012 Board of Commissioners -November 18, 2019 Rev. 06/02 ITEM: g2 ATTACHMENT B -1 OMB Approval No. 0348 -0042 ASSURANCES - CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348- 0042), Washington DC 20503 PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Awarding Agency. Further, certain Federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, 8. Will comply with the Intergovernmental Personnel Act of and the institutional, managerial and financial capability 1970 (42 U.S.C. )34728 -2763) relating to prescribed (including funds sufficient to pay the non - Federal share standards for merit systems for programs funded under of the project costs) to ensure proper planning, one of the 19 statutes or regulations specified in management and completion of the project described in Appendix A of OPM's Standards for a Merit System of this application Personnel Administration (5 C.F.R. 900, Subpart F). Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. Will not dispose of, modify the use of, or change the terms of the real property title, or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal interest in the title of real property in accordance with awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure non - discrimination during the useful life of the project. 4. Will comply by the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progress reports and such other information as may be required by the assistance awarding agency or State. 6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 9. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 334801 et seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 10. Will comply with all Federal statures relating to non- discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 3)1681 1683, and 1685 - 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 3 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 33 6101 - 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) 33523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 33290 dd -3 and 290 ee 3), as amended relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 333601 et seq.), as amended relating to nondiscrimination in the sale, rental, or financing of housing ; (1) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, Q) the requirements of any other nondiscrimination statute(s) which may apply to the application. Authorized for Local Reproduction Standard Form 424D (Rev. 7 -97) Previous Edition Usable Board of Com o �5 - November 18, 2019 Prescribed by OMB A -102 I =2 -6 ATTACHMENT B -2 11. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal and federally- assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. Will comply with the provisions of the Hatch Act (5 U.S.C. 331501 -1508 and 7324 -7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 16 13. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S. C. 33276a to 276a -7), the Copeland Act (40 U.S.C. 276c and 18 U.S.C. 3874), and the Contract Work Hours and Safety Standards Act (40 17 U.S.C. 33327 -333) regarding labor standards for federally - assisted construction subagreements. 14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L.93 -234) which requires recipients in a special flood hazard area to participate in the program and to 18 purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 15. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National 19 Environmental Policy Act of 1969 (P.L. 91 -190) and Executive Order (EO) 11514: (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL APPLICANT ORGANIZATION New Hanover County floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. 3)1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. 337401 et seq.); (g) protection of under ground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93 -523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93 -205). Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 331271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 3470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 33469a -1 et seq.). Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A -133, "Audits of States, Local Governments, and Non - Profit Organizations." Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. TITLE Chief Financial Officer DATE SUBMITTED Reviewed 2/8/02 Board of Comrrfig$Po�e4W- November 18, 2019 SF- 424D (Rev. 7 -97) Page 2 ITEM: 7 - 2 - 7 AGENDA: November 18, 2019 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2020 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Increase public safety / crime prevention Fund: General Department: Emergency Management - Hurricane Expenditure: Decrease increase 11 Total 20 -020 Hurricane Dorian $ 1,111,490 $ 1,111,490 Total $ - $ 1,111,490 $ 1,111,490 Revenue: Decrease Increase 11 Total 20 -020 Appropriated Fund Balance $ 1,111,490 11 $ 1,111,490 Total $ - 1 $ 1,111,490 $ 1,111,490 Prior to Actions Total if Actions Today Taken Departmental Budget $ 2,711,3-- $ 3 822 822 Appropriated Gen Fund Balance $ 6,579 338 $ 7 690 828 Section 2: Explanation BA 20 -020 is requested to appropriate Fund Balance for Hurricane Dorian related expenditures. The County is eligible to apply to the Federal Emergency Management Agency (FEMA) and the N.C. Division of Emergency Management for public assistance. The amount of reimbursement is not known at this time. The General Fund Appropriated Fund balance is being increased by $1,111,490. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 20 -020 amending the annual budget ordinance for the fiscal year ending June 30, 2020, is adopted. Adopted, this 18th day of November, 2019. (SEAL) Jonathan Barfield, Jr., Chairman ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - November 18, 2019 ITEM: 7 - 3 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 REGULAR DEPARTMENT: County Manager PRESENTER(S): Matt Bigelow, MBA Candidate, Program Development Manager, North Carolina Association of County Commissioners ( NCACC) CONTACT(S):Beth Schrader, Chief Strategy Officer and Joe Suleyman, Environmental Management Director SUBJECT: Presentation of 2019 Federal Credit Union Excellence in Innovation Awards to New Hanover County Strategy and Environmental Management BRIEF SUMMARY: The Local Government Federal Credit Union Excellence in Innovation Awards began in the 1990's as the Ralph Ketner Awards. These awards evolved into the Employee Productivity Awards and upon Mr. Ketner's retirement as the CEO of Food Lion, sponsorship of these awards was graciously assumed by the LGFCU. There are two winners from New Hanover County: 1) Community Recovery Resource Center, and 2) Environmental Management Composting Program Matt Bigelow from the NCACC will speak briefly about the program and present the trophies. New Hanover County is the first two -time winner in consecutive years: 2018 and 2019. STRATEGIC PLAN ALIGNMENT: Effective County Management • Leverage technology and information to enable performance • Increase efficiency and quality of key business processes • Recognize and reward contribution RECOMMENDED MOTION AND REQUESTED ACTIONS: Recognize award winners. Board of Commissioners - November 18, 2019 ITEM: 8 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recognize award winners. COMMISSIONERS' ACTIONS: Recognized award winners. Board of Commissioners - November 18, 2019 ITEM: 8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 REGULAR DEPARTMENT: Human Resources PRESENTER(S): Commissioners and Chris Coudriet, County Manager CONTACT(S): Bo Dean, Human Resources Analyst SUBJECT: Presentation of Service Awards and Introduction of New Employees BRIEF SUMMARY: Service awards will be presented to retirees and employees. New employees will be introduced. STRATEGIC PLAN ALIGNMENT: Effective County Management • Hire, develop and retain talented people • Recognize and reward contribution RECOMMENDED MOTION AND REQUESTED ACTIONS: Present service awards and meet new employees. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Present service awards and meet new employees. COMMISSIONERS' ACTIONS: Presented service awards and met new employees. Board of Commissioners - November 18, 2019 ITEM: 9 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 REGULAR DEPARTMENT: Finance PRESENTER(S): Lisa Wurtzbacher, Chief Financial Officer CONTACT(S): Lisa Wurtzbacher and Martha Wayne, Deputy Chief Financial Officer SUBJECT: Fiscal Year 2020 First Quarter Financial Results BRIEF SUMMARY: On a quarterly basis, county staff updates the Board of County Commissioners on the financial status of the county. The first quarter of 2020 will be presented, which includes financial activity from July 1, 2019 through September 30, 2019. As an overview, the county's general fund has received $30.2 million, or 9.9 %, of budgeted revenues and has expended $62.6 million, or 21.5 %, of budgeted expenditures. The Fire Services and Environmental Management Funds have received $1.2 million (7.4%) and $3.4 million (14.0 %) of budgeted revenues and spent $5.1 million (31.0 %) and $2.2 million (9.2%) of budgeted expenditures, respectively. Further details can be found in the attached executive summary. STRATEGIC PLAN ALIGNMENT: Strong Financial Performance • Control costs and manage to the budget RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear the presentation. ATTACHMENTS: First Quarter Executive Summary First Quarter Financial Information COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Hear presentation. COMMISSIONERS' ACTIONS: Heard presentation. Board of Commissioners - November 18, 2019 ITEM: 10 NEW HANOVER COUNTY FINANCIAL SUMMARY QUARTER ENDED SEPTEMBER 30, 2019 INTRODUCTION: Attached is a brief fiscal summary for select New Hanover County funds for the quarter ended September 30, 2019. Included is a summary of revenues and expenditures as recorded by the County for the General, Debt Service, Environmental Management, and Fire Services Funds. This information is provided to help keep you abreast of the financial status of the County on a regular basis throughout the fiscal year. Data provided by fund includes: • Actual revenues and expenditures for the previous fiscal year ended June 30, 2019 and June 30, 2018; • Budget revenues and expenditures for the current fiscal year ending June 30, 2020; • Actual revenues and expenditures as of the end of the quarter for select fiscal years; • Percentage of actual revenues /expenditures received /spent for the same period the previous fiscal years; • Percentage of budget revenues /expenditures received /spent for the current fiscal year; and • Graphical comparison of actual amounts as a percent of budget for all fiscal years presented. GENERAL FUND HIGHLIGHTS: As the chart highlights, many revenues are not received, nor expenses paid, evenly throughout the year. • A large majority of ad valorem taxes are received in December and January, as property taxes are not considered late and subject to interest until after January 5, 2020. Ad valorem tax collections through quarter one are approximately 12.1 % of budgeted amounts which exceeds prior year. • Sales taxes are received from the State two and one half months following the month in which they are collected by the vendors across North Carolina. Thus, no sales tax has been received through the first quarter. • Other Taxes exceed prior year collections in both the dollar and in the percentage of collection through the first quarter. This is primarily due to real property transfer taxes being higher than prior years. • Operating expenditures in County functions are in line with expectations through the first quarter running from 18.7% to 25% of annual budgeted amount with the exception of expenditures for Hurricanes, Economic & Physical Development, and Transfers which are not distributed evenly by month. Rather, expenditures are paid when due. ENVIRONMENTAL MANAGEMENT FUND HIGHLIGHTS: As with the General Fund, many revenues and expenses do not fall evenly throughout the year for Environmental Management. • Charges for Services exceeded prior year at $3.3 million collected through the first quarter. This exceeds the two previous years in both dollars and percentages collected. • Intergovernmental Revenue is not evenly distributed by month. Rather, it is recorded when received and consists of State revenues for tire rebate, white goods disposal, and solid waste disposal funds. • Operating expenditures are consistent with prior year while hurricane expenses, debt service and capital expenses occur when related capital assets are needed and payments are due. FIRE SERVICES FUND HIGHLIGHTS: Again, as with the General Fund, many revenues and expenses do not fall evenly throughout the year for Fire Services: • The bulk of ad valorem taxes are received in December and January, as property taxes are not considered late and subject to interest until after January 5, 2020. Collections are higher than prior year at $1.2 million through quarter one which represents 11.6% of budgeted ad valorem revenue. • Sales taxes are received from the State two and one half months following the month in which they are collected by the vendors across North Carolina. Thus, no sales tax has been received through the first quarter. • Operating expenses and salaries are consistent with previous year's expenditures as a percent of budget. • Debt service and capital expenses occur when related capital assets are needed and payments are due. DEBT SERVICE FUND HIGHLIGHTS: • As with the general and fire services fund, the bulk of ad valorem taxes are received in December and January, as property taxes are not considered late and subject to interest until after January 5, 2020. Collections through the first quarter generated by the 6.47 cent dedicated tax rate was approximately $2.7 million, which is higher than prior year collections. • Debt service is paid from this fund when those payments come due. Board of Commissioners - November 18, 2019 ITEM: 10-1 -1 NEW HANOVER COUNTY Financial Summary Quarter Ended September 30, 2019 ma GENERALFUND Ad Valorem Taxes Sales Taxes Other Taxes Charges for Service Intergovernmental Revenue Other Revenues Long Term Debt Issued Appropriated Fund Balance Total General Fund Revenues DEBT SERVICE FUND Board of Commissioners - November 18, 2019 ITEM: 10- 2 - 1 Expenditures Debt Service YTD % to YTD % to YTD %to YTD %to Actual Actual Actual YTD %to YTD %to Actual Budget YTD %to YTD %to FY19 -20 Actual YTD %to Actual Actual YTD %to Actual Budget YTD % to Actual Actual Actual Actual Actual Actual Budget Actual Budget 9 -30 -2019 Actual Actual Actual Actual Actual Actual Budget Actual Budget FY17 -18 9 -30 -2017 Collected FY18 -19 9 -30 -2018 Collected FY19 -20 9 -30 -2019 Collected 22,382,252 FY17 -18 9 -30 -2017 Spent FY18 -19 9 -30 -2018 Spent FY19 -20 9 -30 -2019 Spent 14,704,883 - 0.0% Intergovernmental Revenue 4,753,287 1,417,826 29.8% 3,952,257 343,483 Expenditures 3,841,240 1,197,563 31.2% Investment Earnings 5,779 198 3.4% 9,348 142 171,327,336 17,896,631 10.4% 170,067,117 16,594,061 9.8% 171,253,483 20,708,556 12.1% General Government 44,529,458 8,030,197 18.0% 44,044,846 7,707,725 17.5% 46,489,315 8,677,548 18.7% 69,327,889 93,867 0.1% 62,232,352 - 0.0% 62,124,983 - 0.0% Human Services 50,947,296 10,123,747 19.9% 51,412,360 10,224,775 19.9% 57,595,901 11,025,897 19.1% 4,586,121 1,264,938 27.6% 4,762,318 1,010,286 21.2% 4,436,000 1,499,576 33.8% Public Safety 62,310,618 13,313,483 21.4% 65,650,729 14,538,253 22.1% 71,970,725 15,827,593 22.0% 11,278,589 2,657,064 23.6% 11,878,928 2,063,473 17.4% 12,683,674 2,734,784 21.6% Public Safety- Hurricane Florence & Dorian - - 8,113,229 20,560 0.3% 2,306,332 982,303 42.6% 34,998,740 5,519,986 15.8% 44,923,524 4,942,660 11.0% 40,970,496 5,143,526 12.6% Economic and Physical Development 2,192,132 90,142 4.1% 1,789,784 192,698 10.8% 3,755,549 409,075 10.9% 2,118,162 135,078 6.4% 3,998,077 116,670 2.9% 2,744,386 100,336 3.7% Culture and Recreation 11,777,988 2,534,800 21.5% 13,085,516 2,708,505 20.7% 13,429,075 2,584,190 19.2% - - 3,177,967 - 0.0% 4,868,701 - 0.0% Education - Community College 10,862,177 2,715,544 25.0% 10,852,593 2,713,150 25.0% 11,027,248 2,756,812 25.0% - - - - 7,027,196 - 0.0% Transfers Out: Education - Public Schools 77,404,250 16,017,617 20.7% 78,825,692 19,584,568 24.8% 81,495,952 20,373,988 25.0% Hurricane Florence - - 14,750,794 - 0.0% 405,000 - 0.0% 293,636,837 27,567,564 9.4% 301,040,283 24,727,150 8.2% 306,108,919 30,186,778 9.9% Other 4,895,764 4,021,424 82.1% 7,204,754 0.0% 3,441,069 0.0% Total General Fund Expenditures 264,919,683 56,846,954 21.5% 295,730,297 57,690,234 19.5% 291,916,166 62,637,406 21.5% Board of Commissioners - November 18, 2019 ITEM: 10- 2 - 1 Expenditures Debt Service YTD % to YTD % to YTD %to Actual Actual Actual Actual Actual Actual YTD %to Actual Budget FY17 -18 9 -30 -2017 Spent YTD %to FY19 -20 Actual Actual Actual Actual Actual Actual Budget Actual Budget FY17 -18 9 -30 -2017 Collected FY18 -19 9 -30 -2018 Collected FY19 -20 9 -30 -2019 Collected Revenues Ad Valorem Taxes 21,846,419 2,259,025 10.3% 22,342,017 2,161,223 9.7% 22,382,252 2,717,289 12.1% Sales Taxes - - 14,407,267 - 0.0% 14,704,883 - 0.0% Intergovernmental Revenue 4,753,287 1,417,826 29.8% 3,952,257 343,483 8.7% 3,841,240 1,197,563 31.2% Investment Earnings 5,779 198 3.4% 9,348 142 1.5% - 211 Transfer In from Other Funds 1,514,463 1,469,720 97.0% - - - - Appropriated Fund Balance - - - - 5,184,948 - 0.0% Total Debt Service Fund Revenues 28,119,948 5,146,769 18.3% 40,710,889 2,504,848 6.2% 46,113,323 3,915,063 8.5% COMBINED GENERAL FUND AND DEBT SERVICE FUND Total Revenues 321,756,785 32,714,333 10.2% 341,751,172 27,231,998 8.0% 352,222,242 34,101,841 9.7% Board of Commissioners - November 18, 2019 ITEM: 10- 2 - 1 Expenditures Debt Service YTD % to YTD % to YTD % to Actual Actual Actual Actual Actual Actual Budget Actual Budget FY17 -18 9 -30 -2017 Spent FY18 -19 9 -30 -2018 Spent FY19 -20 9 -30 -2019 Spent 54,606,844 15,981,606 29.3% 53,741,289 16,884,371 31.4% 60,306,076 20,807,690 34.5% Total Debt Service Fund Expenditures 54,606,844 15,981,606 29.3% 53,741,289 16,884,371 31.4% 60,306,076 20,807,690 34.5% Total Expenditures 319,526,527 72,828,560 22.8% 349,471,586 74,574,605 21.3% 352,222,242 83,445,096 23.7% NEW HANOVER COUNTY Financial Summary Quarter Ended September 30, 2019 ENVIRONMENTAL MANAGEMENT OPERATING FUND YTD % to YTD % to YTD % to Actual Actual Actual Actual Actual Actual Budget Actual Budget FY17 -18 9 -30 -2017 Collected FY18 -19 9 -30 -2018 Collected FY19 -20 9 -30 -2019 Collected Revenues Charges for Service 13,780,515 2,503,735 18.2% 19,021,647 2,703,001 14.2% 15,842,316 3,332,767 21.0% Intergovernmental Revenue 894,059 - 0.0% 552,533 - 0.0% 508,000 - 0.0% Other 436,950 55,244 12.6% 745,174 60,096 8.1% 306,000 75,366 24.6% Long Term Debt Issued - - - - 1,838,000 - 0.0% Transfers In - Hurricane Florence 10,133,345 1,063,023 10.5% 14,750,794 1,007,364 0.0% 125,000 1,214,030 0.0% Appropriated Fund Balance - - 0.0% - - 0.0% 5,761,474 - 0.0% Total Revenues 15,111,524 2,558,979 16.9% 35,070,148 2,763,097 7.9% 24,380,790 3,408,133 14.0% Charges for Services 74,305 18,858 YTD % to 64,689 13,102 YTD % to 64,448 (220) YTD % to Other Actual Actual Actual Actual Actual Actual Budget Actual Budget Long Term Debt Issued FY17 -18 9 -30 -2017 Spent FY18 -19 9 -30 -2018 Spent FY19 -20 9 -30 -2019 Spent Expenditures - - 280,000 0.0% Salaries and Benefits 2,225,945 415,923 18.7% 2,490,123 450,982 18.1% 2,646,964 502,134 19.0% Operating Expenditures 5,661,234 1,160,225 20.5% 6,539,321 1,168,791 17.9% 7,808,063 1,507,662 19.3% Operating Exps - Hurricane Florence & Dorian - - 7.1% 17,850,793 1,363 0.0% 947,632 32,196 3.4% Debt Service 100,112 - 0.0% 61,352 - 0.0% 266,029 - 0.0% Capital Expenditures 1,906,104 392,418 20.6% 1,969,526 115,580 5.9% 3,200,233 205,943 6.4% Transfers: FY17 -18 9 -30 -2017 Spent FY18 -19 9 -30 -2018 Spent FY19 -20 9 -30 -2019 Spent To Capital Projects 4,982,700 4,982,700 100.0% 11,411,944 - 0.0% 8,050,000 - 0.0% Administrative Reserve - - 19.5% - - 19.3% 1,461,869 - 19.6% Total Expenditures 14,876,095 6,951,266 46.7% 40,323,059 1,736,716 4.3% 24,380,790 2,247,935 9.2% Revenues Over Expenditures - - 122,000 88,806 280,000 - 0.0% 235,429 (4,392,287) (5,252,911) 1,026,381 - 1,160,198 Board of Commissioners - November 18, 2019 ITEM: 10- 2 - 2 FIRE SERVICES FUND YTD % to YTD % to YTD % to Actual Actual Actual Actual Actual Actual Budget Actual Budget FY17 -18 9 -30 -2017 Collected FY18 -19 9 -30 -2018 Collected FY19 -20 9 -30 -2019 Collected Revenues Ad Valorem Taxes 10,133,345 1,063,023 10.5% 10,424,345 1,007,364 9.7% 10,425,149 1,214,030 11.6% Sales Taxes 2,495,916 - 0.0% 3,285,962 - 0.0% 3,476,586 - 0.0% Intergovernmental Revenue 5,200 300 5.8% - - 45,000 - 0.0% Charges for Services 74,305 18,858 25.4% 64,689 13,102 20.3% 64,448 (220) -0.3% Other 61,196 18,325 29.9% 106,195 1,056 1.0% 28,496 190 0.7% Long Term Debt Issued 1,420,020 - 0.0% 587,507 - 0.0% 680,000 - 0.0% Transfers In - Hurricane Florence - - 280,000 0.0% Transfers In - General Fund 1,378,721 0.0% 1,146,381 0.0% 1,427,069 0.0% Appropriated Fund Balance - - - - 88,280 - 0.0% Total Revenues 15,568,702 1,100,506 7.1% 15,615,079 1,021,522 6.5% 16,515,028 1,214,000 7.4% YTD % to YTD % to YTD % to Actual Actual Actual Actual Actual Actual Budget Actual Budget FY17 -18 9 -30 -2017 Spent FY18 -19 9 -30 -2018 Spent FY19 -20 9 -30 -2019 Spent Expenditures Salaries and Benefits 9,318,953 1,820,708 19.5% 9,413,502 1,818,837 19.3% 9,750,549 1,907,733 19.6% Operating Expenditures 3,041,238 1,666,036 54.8% 2,906,282 1,442,468 49.6% 3,742,940 1,946,117 52.0% Operating Expenditures - Hurricane Florence - - 122,000 88,806 280,000 - 0.0% Debt Service 619,851 - 0.0% 1,355,603 261,286 19.3% 1,469,697 255,222 17.4% Capital Expenditures 1,685,595 605,905 35.9% 855,637 610,614 71.4% 1,271,842 1,018,744 80.1% Transfers: To General Fund - - 250,925 - 0.0% - - To Capital Project - - - - - - Total Expenditures 14,665,637 4,092,649 27.9% 14,903,949 4,222,011 28.3% 16,515,028 5,127,816 31.0% Revenues Over (Under) Expenditures 903,066 (2,992,143) 711,130 (3,200,489) - (3,913,816) NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 REGULAR DEPARTMENT: Finance PRESENTER(S): Lisa Wurtzbacher, Chief Financial Officer CONTACT(S): Lisa Wurtzbacher SUBJECT: Consideration of Resolution for Negotiation of an Installment Financing Contract Not to Exceed $44,000,000 and Directing the Publication of Notice with Respect Thereto BRIEF SUMMARY: The Board of County Commissioners has previously approved capital project ordinances and capital improvements, including renovation of the Senior Resource Center, rebuild of the Division of Juvenile Justice facility, improvements to Echo Farms Park, improvements to water infrastructure through the Lower Cape Fear Water and Sewer Authority, New Hanover County Airport Authority (Airport) terminal expansion and various County equipment and replacement vehicles. These projects are to be funded through debt proceeds as budgeted and structured as limited obligation bonds. The Lower Cape Fear Water and Sewer Authority will repay the County debt service required for their portion of the debt issued as the Airport will repay the County debt service required for their portion of the debt issued. In addition, as a part of this transaction, we are requesting from the trustee that the lien on the Government Center be released. The County requests that in connection with the above mentioned projects that the County Manager or the Finance Director, with the advice from the County Attorney and Bond Counsel, be authorized and directed to proceed and negotiate on behalf of the County the Contract for a principal amount not to exceed $44,000,000, for the financing of the projects. We also request that you direct the Finance Director or her designee to file with the Local Government Commission an application for its approval of the contract and all relevant transactions contemplated. The issuance of this debt instrument requires a public hearing. Staff is proposing that the public hearing be conducted by the Board on December 2, 2019 at 4:00 pm, concerning the Contract, the Deed of Trust, the proposed Project and any other transactions contemplated therein and associated therewith. Staff requests that the Clerk to the Board be directed to cause a notice of the Public Hearing, in the form attached as Exhibit A, to be published once in a qualified newspaper of general circulation within the County no fewer than 10 days prior to the Public Hearing. STRATEGIC PLAN ALIGNMENT: Strong Financial Performance • Provide sufficient investment to add /maintain government resources • Control costs and manage to the budget Board of Commissioners - November 18, 2019 ITEM: 11 RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider and adopt resolution. ATTACHMENTS: Resolution Deed of Partial Release COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - November 18, 2019 ITEM: 11 RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF NEW HANOVER, NORTH CAROLINA, AUTHORIZING THE NEGOTIATION OF AN AMENDMENT TO AN INSTALLMENT FINANCING CONTRACT, DIRECTING THE PUBLICATION OF NOTICE WITH RESPECT THERETO AND PROVIDING FOR CERTAIN OTHER RELATED MATTERS THERETO WHEREAS, the County of New Hanover, North Carolina (the "County") is a validly existing political subdivision, existing as such under and by virtue of the Constitution, statutes and laws of the State of North Carolina (the "State"); WHEREAS, the County has the power, pursuant to the General Statutes of North Carolina to (1) purchase real and personal property, (2) enter into installment purchase contracts in order to finance the purchase of real and personal property used, or to be used, for public purposes, and (3) grant a security interest in some or all of the property purchased to secure repayment of the purchase price; WHEREAS, the County has previously executed and delivered (1) an Installment Financing Contract dated as of June 1, 2010 (the "2010 Contract ") with the New Hanover Financing Corporation (the "Corporation"), the proceeds of which were used to finance the Projects (as defined in the 2010 Contract), including, among other things, the acquisition and renovation of a portion of the County's government center complex (the "Government Center ") in 2005 and 2007 and acquisition of the County's judicial building in 2000 and a 5 -story expansion of the judicial building in 2002 (the `Judicial Building "); (2) a Deed of Trust, Security Agreement and Fixture Filing dated as of June 1, 2010 (the "Deed of Trust ") granting a lien on the sites of the Government Center and the Judicial Building; and (3) Amendment Number One to the Contract dated as of September 1, 2012 (the First Contract Amendment ") with the Corporation, the proceeds of which were used to refinance the 2003 Projects (as defined in the First Contract Amendment); WHEREAS, the Board hereby determines that it is in the best interest of the County to enter into (1) Amendment Number Two to the 2010 Contract (the "Second Contract Amendment" and collectively with the 2010 Contract and the First Contract Amendment, the "Contract ") with the Corporation in order to pay the capital costs of the following: (1) construction of a replacement juvenile justice facility on the site of the existing facility that will house court and support functions related to the juvenile court system (the `Juvenile Justice Facility "), (2) renovation and expansion of the terminal at Wilmington International Airport pursuant to an interlocal agreement with the New Hanover County Airport Authority, (3) acquisition of and improvements to Echo Farms Park, (4) improvements to the County's Senior Resource Center, (5) acquisition of vehicles and equipment for various County purposes, and (6) relocation of a raw water line pursuant to an interlocal agreement with Lower Cape Fear Water and Sewer Authority (collectively, the "2020 Projects ") and (2) a notice of extension (the "Notice of Extension ") to the Deed of Trust extending the lien to the site of the Juvenile Justice Facility; WHEREAS, the County hereby determines that the acquisition of the 2020 Projects is essential to the County's proper, efficient and economic operation and to the general health and welfare of its inhabitants; that the 2020 Projects will provide an essential use and will permit the County to carry out public functions that it is authorized by law to perform; and that entering into the Second Contract Amendment and the Notice of Extension is necessary and expedient for the County by virtue of the findings presented herein; WHEREAS, the County hereby determines that the Second Contract Amendment would allow the County to purchase the 2020 Projects and take title thereto at a favorable interest rate currently available in the financial marketplace and on terms advantageous to the County; PPAB 52120250 Board of Commissioners - November 18, 2019 ITEM: 11-1 -1 WHEREAS, the County hereby determines that the estimated cost of the acquisition of the 2020 Projects is an amount not to exceed $44,000,000 and that such cost of the acquisition of the 2020 Projects exceeds the amount that can be prudently raised from currently available appropriations, unappropriated fund balances and non -voted bonds that could be issued by the County in the current fiscal year pursuant to Article V, Section 4 of the Constitution of the State; WHEREAS, although the cost of the acquisition of the 2020 Projects pursuant to the Second Contract Amendment is expected to exceed the cost of the acquisition of the 2020 Projects pursuant to a bond financing for the same undertaking, the County hereby determines that the cost of the acquisition of the 2020 Projects pursuant to the Second Contract Amendment and the Notice of Extension and the obligations of the County thereunder are preferable to a general obligation bond financing or revenue bond financing for several reasons, including but not limited to the following: (1) the cost of a special election necessary to approve a general obligation bond financing, as required by the laws of the State, would result in the expenditure of significant funds; (2) the time required for a general obligation bond election would cause an unnecessary delay which would thereby decrease the financial benefits of acquiring, constructing, improving and equipping the 2020 Projects; and (3) no revenues are produced by the 2020 Projects so as to permit a revenue bond financing; WHEREAS, the County has determined and hereby determines that the estimated cost of the acquisition of the 2020 Projects pursuant to the Second Contract Amendment reasonably compares with an estimate of similar costs under a bond financing for the same undertaking as a result of the findings delineated in the above preambles; WHEREAS, the County does not anticipate a future property tax increase to pay installment payments falling due under the Second Contract Amendment; WHEREAS, the sums to fall due under the Second Contract Amendment will be adequate but not excessive for its proposed purpose; WHEREAS, Parker Poe Adams & Bernstein LLP, as bond counsel ( "Bond Counsel "), will render an opinion to the effect that entering into the Second Contract Amendment and the transactions contemplated thereby are authorized by law; WHEREAS, no deficiency judgment may be rendered against the County in any action for its breach of the Second Contract Amendment, and the taxing power of the County is not and may not be pledged in any way directly or indirectly or contingently to secure any moneys due under the Second Contract Amendment; WHEREAS, the County is not in default under any of its debt service obligations; WHEREAS, the County's budget process and Annual Budget Ordinance are in compliance with the Local Government Budget and Fiscal Control Act, and external auditors have determined that the County has conformed with generally accepted accounting principles as applied to governmental units in preparing its Annual Budget ordinance; WHEREAS, past audit reports of the County indicate that its debt management and contract obligation payment policies have been carried out in strict compliance with the law, and the County has not been censured by the North Carolina Local Government Commission (the "LGC" ), external auditors or any other regulatory agencies in connection with such debt management and contract obligation payment policies; PPAB 52120250 Board of Commissioners - November 18, 2019 ITEM: 11-1 -2 WHEREAS, as the County intends to extend the lien of the Deed of Trust to additional property, a public hearing on the Second Contract Amendment after publication of a notice with respect to such public hearing must be held, and approval of the LGC with respect to entering into the Second Contract Amendment and the Notice of Extension must be received; and WHEREAS, the County hereby determines that all findings, conclusions and determinations of the County in this Resolution are subject to modification or affirmation after all interested parties have been afforded the opportunity to present their comments at a public hearing regarding the execution and delivery of the Second Contract Amendment, the Notice of Extension and the projects to financed thereby. WHEREAS, in connection with the execution and delivery of the Notice of Extension and the extension of the lien of the Deed of Trust to the site of the Juvenile Justice Facility, the County intends to release the lien on the Government Center; WHEREAS, under Section 1.14 of the Deed of Trust, the County must make certain findings in order to request a release of the Government Center; WHEREAS, copies of the form of the Deed of Partial Release have been made available to the Board; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF NEW HANOVER, NORTH CAROLINA, AS FOLLOWS: Section 1. Authorization to Negotiate Second Contract Amendment. That the County Manager or the Chief Financial Officer, with advice from the County Attorney and Bond Counsel, are hereby authorized and directed to proceed and negotiate on behalf of the County the Second Contract Amendment for a principal amount not to exceed $44,000,000, for the financing of the 2020 Projects, to be entered into in accordance with the provisions of Section 160A -20 of the General Statutes of North Carolina and to provide in connection with the Second Contract Amendment, as security for the County's obligations thereunder, the Notice of Extension conveying a lien and interest in the site of the Juvenile Justice Facility and the improvements thereon, as may be required by the entity, or its assigns, providing the funds to the County under the Second Contract Amendment. Section 2. Application to LGC. That the Chief Finance Officer or her designee is hereby directed to file with the LGC an application for its approval of the Second Contract Amendment and all relevant transactions contemplated thereby on a form prescribed by the LGC and to state in such application such facts and to attach thereto such exhibits regarding the County and its financial condition as may be required by the LGC. Section 3. Direction to Retain Professionals. That the County Manager and the Chief Finance Officer, with advice from the County Attorney, are hereby authorized and directed to retain the assistance of Parker Poe Adams & Bernstein LLP, Raleigh, North Carolina, as bond counsel, First Tryon Advisors, Charlotte North Carolina, as financial advisor and PNC Capital Markets LLC, Charlotte, North Carolina, as underwriter. Section 4. Public Hearing. That a public hearing (the "Public Hearing ") shall be conducted by the Board on December 2, 2019 at 4:00 p.m. in the Assembly Room, New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina, concerning the Second Contract Amendment, the Notice of Extension, the proposed 2020 Projects and any other transactions contemplated therein and associated therewith. PPAB 52120250 Board of Commissioners - November 18, 2019 ITEM: 11-1 -3 Section 5. Notice of Public Hearing. That the Clerk to the Board is hereby directed to cause a notice of the Public Hearing, in the form attached hereto as Exhibit A, to be published once in a qualified newspaper of general circulation within the County no fewer than 10 days prior to the Public Hearing. Section 6. Request for Release of Premises. That the County hereby requests, in accordance with Section 1.14 of the Deed of Trust, that the deed of trust trustee referred to therein release from the Deed of Trust those portions of the Premises described as the Released Property on Exhibit B attached hereto (which shall be contained in the Deed of Partial Release) and that the County agrees to pay all expenses associated with the completion of such release. In connection therewith, the County hereby finds (with the understanding that U.S. Bank National Association will rely upon such findings in executing the Deed of Partial Release) that (1) the purpose of the Deed of Partial Release is to eliminate the lien on the Government Center to allow for greater flexibility with respect to such property; (2) an adequate legal description of the Government Center, which is included in the Deed of Partial Release, is attached hereto as Exhibit B and labeled "Released Property "; (3) the value of the Premises after the proposed release of the Government Center will be not less than 50% of the aggregate principal component of the Installment Payments (as defined in the Contract) related to the Bonds Outstanding (as such terms are defined in the Deed of Trust); and (4) the proposed release of the Government Center will not prohibit ingress, egress and regress to and from the Premises not being released or materially interfere with the use of the remainder of the Premises not being released. Section 7. Consent of the Beneficiary. That the County hereby requests, in accordance with Section 1.14 of the Deed of Trust, that U.S. Bank National Association, as the assignee of the beneficiary under the Deed of Trust, consent to the release from the Deed of Trust of those portions of the Premises described as the Released Property on Exhibit B attached hereto and execute and deliver the Deed of Partial Release. Section 8. Authority to Execute and Deliver the Deed of Partial Release. That the form and content of the Deed of Partial Release are in all respects authorized, approved and confirmed, and the Chairman, the County Manager, the Chief Financial Officer and the Clerk to the Board and their respective designees are authorized, empowered and directed to execute and deliver the Deed of Partial Release, including necessary counterparts, in substantially the forms and content presented to the Board, but with such changes, modifications, additions or deletions therein as to them seem necessary, desirable or appropriate, their execution thereof to constitute conclusive evidence of their approval of any and all changes, modifications, additions or deletions therein from the form and content of the Deed of Partial Release presented to the Board, and that from and after the execution and delivery thereof, the County Manager, the Chief Financial Officer and the Clerk to the Board are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions thereof as executed. Section 9. Actions by the County. That the Chairman, the Clerk to the Board, the County Manager, the Chief Financial Officer, the County Attorney and their respective designees, are hereby designated to act on behalf of the County to effectuate the release of the Government Center, as described in this Resolution, and all actions of such officers on behalf of the County with respect to such actions, whether previously or hereinafter taken, are hereby approved, ratified and authorized. Section 10. Repealer. That all motions, orders, resolutions and parts thereof in conflict herewith are hereby repealed. Section 11. Effective Date. That this Resolution is effective on the date of its adoption. PPAB 52120250 Board of Commissioners - November 18, 2019 ITEM: 11-1 -4 Read, approved and adopted this 18' day of November, 2019. By: Chairman of the Board of Commissioners Clerk to the Board APPROVED AS TO FORM: County Attorney PPAB 52120250 Board of Commissioners - November 18, 2019 ITEM: 11-1 -5 EXHIBIT A NOTICE OF PUBLIC HEARING At its November 18, 2019 meeting, the Board of Commissioners (the "Board') of the County of New Hanover, North Carolina (the "County ") adopted a resolution which: 1. Authorized the County to proceed to pay the capital costs of (1) construction of a replacement juvenile justice facility on the site of the existing facility that will house court and support functions related to the juvenile court system (the `Juvenile Justice Facility "), (2) renovation and expansion of the terminal at Wilmington International Airport pursuant to an interlocal agreement with the New Hanover County Airport Authority, (3) acquisition of and improvements to Echo Farms Park, (4) improvements to the County's Senior Resource Center, (5) acquisition of vehicles and equipment for various County purposes, and (6) relocation of a raw water line pursuant to an interlocal agreement with Lower Cape Fear Water and Sewer Authority (collectively, the "2020 Projects"), pursuant to an amendment (the "Contract Amendment') to an installment financing contract (the "Existing Contract, " and together with the Contract Amendment, the "Contract'), in a principal amount not to exceed $44,000,000 under which the County will make certain installment payments, in order to make the 2020 Projects available to the County; 2. Authorized the County to proceed to provide, in connection with the Contract Amendment, as grantor, a notice of extension (the "Notice of Extension') extending the lien created by an existing deed of trust, security agreement and fixture filing (the "Existing Deed of Trust, " and together with the Notice of Extension, the `Deed of Trust') to the real property on which a juvenile justice facility will be located and the improvements thereon (the "Juvenile Justice Facility'). Such site will be mortgaged by the County along with properties already subject to the lien (collectively, the "Sites ") to create a lien thereon for the benefit of the New Hanover County Financing Corporation, or its assigns, the counterparty under the Contract. The Juvenile Justice Facility will be located at 138 N. 4t' Street, Wilmington, North Carolina. On payment by the County of all installment payments due under the Contract, the Deed of Trust and any lien created thereunder will terminate and the County's title to the Sites will be unencumbered. NOTICE IS HEREBY GIVEN, pursuant to Sections 160A -20 of the General Statutes of North Carolina, that on December 2, 2019 at 4:00 p.m. in the Assembly Room, New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina, a public hearing will be conducted concerning the approval of the execution and delivery of the Contract Amendment and the Notice of Extension and the County's financing of the 2020 Project. All interested parties are invited to present comments at the public hearing regarding the execution and delivery of the Contract Amendment and the 2020 Projects to be financed thereby. /s/ KYM CROWELL Clerk to the Board of Commissioners County of New Hanover, North Carolina Published: PPAB 52120250 Board of Commissioners - November 18, 2019 ITEM: 11-1 -6 EXHIBIT B Released Progert Government Center: All of that tract or parcel of land lying and being in New Hanover County, North Carolina, being more particularly described as follows: BEGINNING at a point, said point being located on the northerly right -of -way of Market Place Drive and being the southwesterly corner of the property owned by New Hanover County, and being recorded in Book 3698, Page 527, New Hanover County Register of Deeds, running thence along the northerly right - of -way of Market Place Drive, along curve to the left having a chord distance of 200.01 feet, a radius of 340 feet South 65 °8'24" West to a point; running thence North 5° 32'50" West 70.85 feet to a point; running thence North 89 °2'21" West 130.87 feet to a point; running thence North 66° 07'47" West 272.48 feet to a point; running thence North 5° 32'50" West 334.67 feet to a - point; running thence North 84 °31'51" East 358.79 feet to a point running thence North 5° 28'09" West 83.75 feet to a point; running thence North 84 °31'51" East 200.23 feet to a point running thence South 5 °32'50" East 25.26 feet to a point; running thence South 84 °31'10" West 12.07 feet to a point; running thence South 5 °28'50" East 133.19 feet to a point; running thence South 84 °32'09" West 102.63 feet to a point; running thence North 5 °34'17" East 0.40 feet to a point; running thence South 39 °26'33" East 6.10 feet to a point; running thence South 84 °26'33" West 2 feet to a point; running thence South 5 °33'27" West 22.06 feet to a point; running thence North 82 °12'45" East 2.05 feet to a point; running thence South 50 °25'51" East 6.05 feet to a point; running thence North 84 °37'34" East 102.58 feet to a point; running thence South 5 °11'49" East 110.81 feet to a point; running thence North 84 °32'12" East 9.94 feet to a point; running thence South 5 °32'41 East 271.77 feet to a point and place of BEGINNING. BEING part of Lot 5, Wilmington Market Place as recorded in Map Book 28, Page 29, and being a 6.24 acre tract of land as shown on the survey entitled, "Recombination of Existing Parcels for New Market, LLC" prepared by Sherwin D. Cribb, Registered Land Surveyor, dated March 24, 2005. PPAB 52120250 Board of Commissioners - November 18, 2019 ITEM: 11-1 -7 STATE OF NORTH CAROLINA ss: COUNTY OF NEW HANOVER I, Kym Crowell, Clerk to the Board of Commissioners of the County of New Hanover, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF NEW HANOVER, NORTH CAROLINA, AUTHORIZING THE NEGOTIATION OF AN AMENDMENT TO AN INSTALLMENT FINANCING CONTRACT, DIRECTING THE PUBLICATION OF NOTICE WITH RESPECT THERETO AND PROVIDING FOR CERTAIN OTHER RELATED MATTERS THERETO" adopted by the Board of Commissioners of the County of New Hanover, North Carolina, at a meeting held on the 18t' day of November, 2019. WITNESS my hand and the corporate seal of the County of New Hanover, North Carolina, this the _tn day of November, 2019. KYM CROWELL Clerk to the Board of Commissioners County of New Hanover, North Carolina PPAB 52120250 Board of Commissioners - November 18, 2019 ITEM: 11- 1 - 8 Parker Poe Draft 11/4/19 Prepared by and Return to: Rebecca B. Joyner, Esq. Parker Poe Adams & Bernstein LLP 301 Fayetteville Street, Suite 1400 Raleigh, NC 27601 STATE OF NORTH CAROLINA DEED OF PARTIAL RELEASE COUNTY OF NEW HANOVER FOR AND IN CONSIDERATION of the sum of Ten Dollars and other good and valuable consideration, the receipt of which is hereby acknowledged, Wanda M. Copley, as Deed of Trust trustee ( "Deed of Trust Trustee "), and U.S. Bank National Association, as assignee of New Hanover County Financing Corporation ( "Beneficiary ") pursuant to the Indenture of Trust dated as of June 1, 2010 (the "Indenture ") between the Beneficiary and U.S. Bank National Association, as trustee, as beneficiary of that certain Deed of Trust, Security Agreement and Fixture Filing dated as of the Ist day of June, 2010 and recorded in Book 5489, Pages 710 -730 of the New Hanover County Register of Deeds office (the "2010 Deed of Trust "), as extended by the Notice of Extension dated as of February 1, 2020 and recorded in Book , Pages of the New Hanover County Register of Deeds office (the `Notice of Extension" and together with the 2010 Deed of Trust, the "Deed of Trust"), do hereby remise, release and forever quitclaim unto the County of New Hanover, North Carolina, a political subdivision duly created and validly existing under the laws of the State of North Carolina (the "Grantee "), its successors and assigns, that portion of the tract or parcel of real property described in Exhibit A, incorporated herein by reference, that is encumbered by the Deed of Trust. TO HAVE AND TO HOLD the said real property and premises described in Exhibit A unto Grantee and their successors and assigns, free and discharged from lien of the Deed of Trust and from the claims of any and all persons thereunder. IN TESTIMONY WHEREOF, the aforementioned Deed of Trust Trustee and Beneficiary have executed this Deed of Partial Release under seal as of the day of February, 2020. SEE SIGNATURE AND NOTARY ACKNOWLEDGMENTS ATTACHED HERETO AND INCORPORATED HEREIN BY REFERENCE Board of Commissioners - November 18, 2019 ITEM: 11- 2 - 1 DEED OF TRUST TRUSTEE: Wanda M. Copley STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER (SEAL) I, a Notary Public of the County and State aforesaid, certify that WANDA M. COPLEY, Deed of Trust Trustee, personally appeared before me this day and acknowledged the signing of the foregoing instrument. Date: (Official Stamp or Seal) Official Signature of Notary Notary Public's printed or typed name My Commission expires: 2 Board of Commissioners - November 18, 2019 ITEM: 11- 2 - 2 Notary Public BENEFICIARY: U.S. BANK NATIONAL ASSOCIATION, AS ASSIGNEE OF NEW HANOVER COUNTY FINANCING CORPORATION, AS TRUSTEE By: Print Name: Title: STATE OF COUNTY OF I certify that personally appeared before me this day and acknowledged that (s)he is the of U.S. BANK NATIONAL ASSOCIATION, AS ASSIGNEE OF NEW HANOVER COUNTY FINANCING CORPORATION, AS TRUSTEE and that (s)he, in such capacity, being authorized to do so, voluntarily signed the foregoing on behalf of the bank for the purposes stated therein. Date: (Official Stamp or Seal) Official Signature of Notary , Notary Public Notary Public's printed or typed name My Commission expires: Board of Commissioners - November 18, 2019 ITEM: 11- 2 - 3 EXHIBIT A DESCRIPTION OF REAL PROPERTY TO BE RELEASED FROM DEED OF TRUST Government Center: All of that tract or parcel of land lying and being in New Hanover County, North Carolina, being more particularly described as follows: BEGINNING at a point, said point being located on the northerly right -of -way of Market Place Drive and being the southwesterly corner of the property owned by New Hanover County, and being recorded in Book 3698, Page 527, New Hanover County Register of Deeds, running thence along the northerly right - of -way of Market Place Drive, along curve to the left having a chord distance of 200.01 feet, a radius of 340 feet South 65 °8'24" West to a point; running thence North 5° 32'50" West 70.85 feet to a point; running thence North 89 °2'21" West 130.87 feet to a point; running thence North 66° 07'47" West 272.48 feet to a point; running thence North 5° 32'50" West 334.67 feet to a - point; running thence North 84 °31'51" East 358.79 feet to a point running thence North 5° 28'09" West 83.75 feet to a point; running thence North 84 °31'51" East 200.23 feet to a point running thence South 5 °32'50" East 25.26 feet to a point; running thence South 84 °31'10" West 12.07 feet to a point; running thence South 5 °28'50" East 133.19 feet to a point; running thence South 84 °32'09" West 102.63 feet to a point; running thence North 5 °34'17" East 0.40 feet to a point; running thence South 39 °26'33" East 6.10 feet to a point; running thence South 84 °26'33" West 2 feet to a point; running thence South 5 °33'27" West 22.06 feet to a point; running thence North 82 °12'45" East 2.05 feet to a point; running thence South 50 °25'51" East 6.05 feet to a point; running thence North 84 °37'34" East 102.58 feet to a point; running thence South 5 °11'49" East 110.81 feet to a point; running thence North 84 °32'12" East 9.94 feet to a point; running thence South 5 °32'41 East 271.77 feet to a point and place of BEGINNING. BEING part of Lot 5, Wilmington Market Place as recorded in Map Book 28, Page 29, and being a 6.24 acre tract of land as shown on the survey entitled, "Recombination of Existing Parcels for New Market, LLC" prepared by Sherwin D. Cribb, Registered Land Surveyor, dated March 24, 2005. W Board of Commissioners - November 18, 2019 ITEM: 11- 2 - 4 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 REGULAR DEPARTMENT: County Manager PRESENTER(S): Lisa Wurtzbacher, Chief Financial Officer and Chris Coudriet, County Manager CONTACT(S): Chris Coudriet SUBJECT: Wave Review BRIEF SUMMARY: At the November 4 meeting, commissioners directed staff to bring forward an item related to high -level staff research conducted after the board's decision to begin withdrawing from the interlocal agreement that established the Cape Fear Public Transportation Authority doing business as Wave. Subsequent to the board's October withdrawal decision, Wave submitted a supplemental request to New Hanover County for $57,000 to bridge its operations for the remainder of the fiscal year: 2020. Wave made a similar request to all of its primary funding partners. County staff will present its high -level research outlined in an October 25, 2019 staff summary prepared by Lisa Wurtzbacher, the county's CFO. Additionally, county staff will be prepared to offer a recommendation for supplemental funding based on discussions with Wave leadership and its ongoing review. Wave staff will attend the board meeting prepared to answer any questions from the board to include questions submitted after the November board meeting. STRATEGIC PLAN ALIGNMENT: RECOMMENDED MOTION AND REQUESTED ACTIONS: ATTACHMENTS: Wave Preliminary Rearch October 2019 Inquiries from Board of County Commissioners Wave Responses to Board Inquiries COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Discuss October 25, 2019 staff summary. As of November 12, 2019, the county manager's office is developing a recommendation for supplemental funding. Board of Commissioners - November 18, 2019 ITEM: 12 COMMISSIONERS' ACTIONS: A motion was made to appropriate $57,000 for FY 2020 with 4 conditions: 1) local funding partners grant supplemental funding; 2) plan now for services in FY 21 to include detailed revenue and expenditure assumptions shared with local funding partners; 3) Wave will not consider FY 2020 supplement from any local partner as base in its FY 2021 planning [preserve the right for each governing board to determine any increase in funding it chooses based on quantifiable service impacts]; and 4) Wave will not ask New Hanover County for supplemental funding in FY 2021. The motion failed 3 -2, Commissioner White, Vice - Chairwoman Olson - Boseman and Commissioner Kusek voting in opposition. Board of Commissioners - November 18, 2019 ITEM: 12 WAVE Analysis: October 2019 This analysis is prepared in response to the board's policy action Monday, October 21, 2019 to withdraw from the interlocal agreement with the City of Wilmington that established the Cape Fear Public Transportation Authority dba WAVE. During deliberation, commissioners asked specific questions about demographics for WAVE use on the whole, paratransit service provided by WAVE and other transportation providers, and application of county general fund revenues in support of WAVE. This analysis also provides a high level summary of the Transpro study funded by the county and the City of Wilmington in 2018. Number of Paratransit Trips Provided in FY19 • Non - emergency Medical Medicaid Trips (Department of Social Services): One -way Trips Provided by WAVE 38,503 51.3% (includes 217 bus passes) One -way Trips Provided by Others 36,587 48.7% (majority of trips provided by taxi vendors) Total One -way Trips 75,090 WAVE's 38,503 one -way trips represents 1,347 unduplicated individuals served; 59.17% of those unduplicated people were African American and 2.45% were Hispanic. Funding for these trips for FY19 was $40,753 paid from the County to WAVE with WAVE receiving additional payments directly from the state for these trips. The current total Medicaid participants in New Hanover County is 35,400. Effective in February 2020, New Hanover County will only coordinate Medicaid transportation services for Medicaid beneficiaries that are not enrolled in a managed care program, i.e., those individuals that suffer severe mental health and /or developmental disabilities. One of the five managed care companies will be responsible for securing non - emergency medical transport for the majority Medicaid beneficiaries service providers locally once Medicaid Transformation is in effect. • Non - Medicaid Transportation Trips (Senior Resource Center): One -way Trips Provided by WAVE 2,767 12.2% One -way Trips Provided by Others 19,990 87.8% (includes 2,510 trips provided with SRC van) Total One -Way Trips 22,757 The 22,757 total one -way trips (by all providers) represents 383 unduplicated individuals served. Of those 383 unduplicated individuals served, 37% were African American. Funding for the 2,767 trips provided by Wave for FY19 was $25,209 paid from the County to WAVE. FY19 New Hanover County Contribution Board of Commissioners - November 18, 2019 ITEM: 12- 1 - 1 • New Hanover County contributed $321,229 in funding to WAVE for FY19 plus an additional $100,000 for a grant match to purchase a new natural gas bus. • Of the $321,229 contribution, based on WAVE's unaudited financials, $304,780 was used to operate fixed routes and $16,249 was used to operate paratransit services. • Based on a formula calculation that WAVE utilizes, WAVE allocated the County's funding to fixed routes as follows. These amounts do not equal the $304,780 noted in the unaudited financials due to the formulas used: • New Hanover County's contribution for FY20 was $330,866. Transpro WAVE Study Objective 1: Route analysis • Current State: o Five categories of services ■ Community Routes -Fixed routes that operate on a regular schedule • Fourteen routes including five that extend into unincorporated area and one into Brunswick • Open to the public • Contracted out to transportation provider, First Transit ■ Seahawk Shuttle • Serves UNCW with nine routes including one route that connects to community routes at Forden Station • UNCW students ride for free and non - students who ride must pay a fare • Contracted out to transportation provider, First Transit • Downtown Trolley • Free to riders and is a fixed route through downtown • Contracted out to transportation provider, First Transit • Dial -A -Ride Transportation (DART) • Demand - response service (shared ride, curb to curb service) • Available to individuals whose disability prevents them from accessing fixed routes • Managed by WAVE Transit ■ Vanpool • Carpooling service with coordinated pickups and drop -offs • Managed by WAVE Transit Board of Commissioners - November 18, 2019 ITEM: 12- 1 - 2 Fixed Route Number /Description FY19 Funding Allocated 104 — Northeast $17,420 201— Carolina Beach Road $52,901 207 — North $132,191 301— Pleasure Island $50,434 Total $252,946 • New Hanover County's contribution for FY20 was $330,866. Transpro WAVE Study Objective 1: Route analysis • Current State: o Five categories of services ■ Community Routes -Fixed routes that operate on a regular schedule • Fourteen routes including five that extend into unincorporated area and one into Brunswick • Open to the public • Contracted out to transportation provider, First Transit ■ Seahawk Shuttle • Serves UNCW with nine routes including one route that connects to community routes at Forden Station • UNCW students ride for free and non - students who ride must pay a fare • Contracted out to transportation provider, First Transit • Downtown Trolley • Free to riders and is a fixed route through downtown • Contracted out to transportation provider, First Transit • Dial -A -Ride Transportation (DART) • Demand - response service (shared ride, curb to curb service) • Available to individuals whose disability prevents them from accessing fixed routes • Managed by WAVE Transit ■ Vanpool • Carpooling service with coordinated pickups and drop -offs • Managed by WAVE Transit Board of Commissioners - November 18, 2019 ITEM: 12- 1 - 2 • Productivity Improvements from Transpro study: Geographic Coverage v Productivity • Route 107 (College Road): Discontinue 107 (area would be served by 201) and reallocate hours to higher demand areas • Route 204 (Brunswick Connector): Increase subsidy to 100% or reallocate those hours to other areas • Route 207 (Northern): Reallocate hours to higher demand areas or provide additional support for the route • Route 301 (Pleasure Island): Increase subsidy to 100% or reallocate hours to higher demand areas Transpro WAVE Study Objective 2: Governing Model and Funding • Lack of certainty around funding o Largest source of funding in WAVE's FY18 budget is Federal Transit Administration (FTA) at 37 %, followed by the City of Wilmington at 16 %, passenger fares at 12 %, and New Hanover County at 12% (including Medicaid Transportation paid through the County and through the state, SRC transportation and annual contributions) 0 20% of the FTA 5307 funding is discretionary by WMPO o Seahawk Shuttle represents 30% of Wave's ridership and UNCW contribution covers 70% of the operating costs of the service. o City /County funding dependent on budget process each year • Board makeup inconsistent with funding • WAVE is governed by 11- member board consisting of 5 members appointed by new Hanover County, 5 members appointed by Wilmington City Council and one jointly appointed member representing Human Services. • The City of Wilmington provides a larger amount of direct local funding to support WAVE, but has an equal number of Board members to appoint. • Tools for ensuring alignment of funding, service decisions, and plans with strategic priorities are lacking. • The general public is involved in planning initiatives like the short -range transit plan. • Wave lacks dedicated funding sources and must get funding approved by the City and County each year. This limits WAVE's ability to make long -term capital and operating investments. • Governance and funding recommendations: • City be given majority of seats on the board and consider allocating seats to UNCW, WMPO, and other community partners or citizen representatives • Funding between City and County be formula -based • Pursue multiple new revenue sources to establish a dedicated funding stream • Develop a strategic plan and establish goals to align Board of Commissioners - November 18, 2019 ITEM: 12- 1 - 3 Inquiries from Board of County Commissioners November 18, 2019 The following questions and informational requests were submitted by the Board of County Commissioners following its November 4, 2019 meeting. It was requested that these questions be addressed at the November 18, 2019 meeting. The following questions and information requests have been forwarded to Cape Fear Public Transportation Authority (Wave) as they are most appropriate to answer these strategic and operational questions. 1. Provide pay classification breakdown from lowest paid to highest paid including total labor cost per year. Include details of the collective bargaining agreement. 2. Are there any employees that have an employment contract? If so, provide a list including who they are and the terms of their contract. 3. Provide a list of capital assets. For any assets that were paid for through grant funding, what were the policy decisions the Wave board of directors made to fund ongoing operations associated with accepting the capital items and /or grant funding? 4. How many employees of the hospital use Wave and what conversations has Wave had with hospital staff? 5. What steps have been taken to look at a partnership between Wave and the NHC School System? 6. What funding does the downtown trolley receive for its operations and when does that funding expire? Do downtown businesses contribute anything for the operation of that route? 7. Who handles advertising for Wave and how much revenue does Wave generate from advertising? Other questions submitted by the Board of County Commissioners relate to County operations that involve transportation and is best addressed by County staff: 1. How will we address waiting list for Meals on Wheels and other services at the Senior Resource Center? 2. Are there any opportunities with services not available 15 years ago such as Lyft providing rides for people looking for jobs? Board of Commissioners - November 18, 2019 ITEM: 12- 2 - 1 Wave Cape Fear Public Transportation Authority What is the labor cost per year? I would like a breakdown of pay classifications from the lowest paid, to the highest. I also would like to know the details of the collective bargaining agreement. A. Annual labor cost $4,370,000. Pay classification attached. Current collective bargaining agreement attached. Are there any employees that have an employment contract? If so, who are they, and what are the terms of the contract(s)? A. Executive Director has an employment contract. A copy of the contract is attached. 3. Regarding the NAV of $24 million; I would like a list of these assets. I know that most of them were obtained through various grants but prior to applying for and accepting grant funding, what were the policy decisions the WAVE board made to fund ongoing operations associated with accepting such capital items? A. List of assets attached. FTA funded facility projects require a feasibility study prior to award. Feasibility studies for Wave projects are available at the following URL: https: / /www.wavetransit.com /documents- and - plans/ 4. How many employees at the hospital use WAVE and what conversations has WAVE had with hospital staff. When I rode the bus there were employees who used the bus to get to work but had to catch a cab or ride to get home. A. Data for NHRMC employees utilizing Wave Transit is unavailable. The Authority has had preliminary discussions with the hospital regarding public transportation use among employees and patrons of the hospital. 5. What steps has WAVE taken to look into a partnership with the school system. A. No steps have been taken to partner with NHCS. School transportation is not eligible for FTA funding pursuant to 49 CFR Part 605 Subpart A §605.1(b). 6. Wouldn't it be more efficient for the City to takeover WAVE. A. There was no recommendation in the TransPro efficiency report that would lead to this conclusion. 7. What kinda funding does the free downtown trolley receive, when does the funding expire? Why is half of this on the people's back and not on downtown businesses? A. The Port City Trolley is funded from 49 USC §5307 formula apportionments, NCDOT State Maintenance Assistance Program (SMAP) apportionments and local subsidies. Downtown business groups have contributed funding to the initiative for wayfinding, maps and other initiatives. 8. Who handles the advertising for WAVE? I saw very few adds when I rode the bus. How much does WAVE make from advertising? A. Bus advertising is under contract with Streetlevel Media. Ad revenue data below. Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 1 Annual Revenue from Wave Transit's Advertising Program $140,000.00 $120,000.00 $100,000.00 $80,000.00 $60,000.00 $40,000.00 $20,000.00 $0.00 FY15 FY16 FY17 FY18 FY19 —Total $48,068.59 $81,203.12 $102,973.42 $118,104.06 $132,484.01 9. How are we going to address the waiting list for Meals on Wheels and other services at the Senior Center? 10. Lyft provides rides for people looking for jobs. Are there any opportunities with services that weren't around 15 years ago? A. Transportation network companies do not meet the requirements of the Americans with Disabilities Act of 1990 rendering them ineligible for FTA subsidies. Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 2 Cape Fear Public Transportation Authority Annual Labor Cost, Job Classification and Pay Ranges Annual Labor Cost 4,370,000 Position Minimum Maximum Accounting Coordinator 14.37 21.55 Bus Operator 15.47 21.52 Customer Service Rep 9.25 14.00 Customer Service Supervisor 16.76 25.14 Deputy Director 49.83 59.80 Director of Finance Administration 29.49 44.23 Dispatcher 11.50 17.00 Executive Director Board Discretionary Facilities Maintenance PT 11.50 13.00 Facilities Manager 21.52 32.11 Grants & Compliance Coordinator 18.09 27.13 Human Resource Coordinator 16.98 25.20 Master Technician 23.10 23.85 Mechanic 19.67 19.93 Mobility Manager 17.58 26.37 Para Transit Manager 22.60 33.91 Para Transit Operator 9.00 12.00 Procurement Coordinator 12.99 21.64 Senior Technician 21.57 21.97 Service Employee 14.56 16.86 Technician 20.73 21.11 (current employment contract attached with annual salary) Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 3 MEMORANDUM OF AGREEMENT BETWEEN TRANSIT MANAGEMENT OF WILMINGTON .:. AND AMALGAMATED TRANSIT UNION LOCAL UNION 1328 REPRESENTING OPERATORS - MAINTENANCE EMPLOYEES Effective June 12, 2016, through June 30, 2019 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 4 WILMINGTON, NEW HANOVER COUNTY, NORTH CAROLINA MEMORANDUM OF AGREEMENT THIS AGREEMENT, entered into by and between Transit Management of Wilmington hereinafter called the "Company", its Successors, Lessees and Assigns, party of the first part, at its Wilmington, North Carolina location, operated under contract to the Cape Fear Public Transportation Authority, dlb /a WAVE, and LOCAL UNION 1328 of the AMALGAMATED TRANSIT UNION, AFL -CIO, CLC, party of the second part, hereinafter called the "UNION ". WITNESSETH: That in the operation of the buses in and about Wilmington, North Carolina by the party of the first part, and parties to this agreement hereto, in consideration of the mutual covenants and agreements herein contained, contract and agree with each other as follows, to wit: ARTICLE 1 RECOGNITION SECTION 1. The Company recognizes the Union as the sole collective bargaining agent for all employees classified as Bus Operators and Maintenance Employees in Wilmington, North Carolina, excluding clerical and supervisory employees, and agrees to meet and treat with the duly accredited officers and committees that are elected or selected by the Union upon all questions and grievances that may arise under this Agreement. Nothing in this agreement shall deny any individual employee or group of employees their right to present grievances directly to the Company and to have such grievances adjusted as long as the adjustment is not inconsistent with the term of this Agreement; and provided that representatives of the Union have been given an opportunity to be present at any such adjustment. SECTION 2. Employees of the Company, members of said Union agree and this Union agrees, that said members will perform loyal and efficient service in their departments of work, that they will be attentive to their duties; that they will observe and conform to the rules and regulations of the Company; that they will comply with the instructions and directions of the Officer of the Company over them; that they will operate and repair the buses carefully and with the utmost regard at all times for the safety of the passengers and the public in a continuous program of increased patronage; that they will give the riding public courteous and respectful consideration and treatment at all times; that they will use their influence and best endeavors to protect the property of the Company and all of its interest. The Union agrees further for itself, and for its individual members, to give the Company the fullest cooperation to the end that the transportation system may Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 5 grow, its service to the public increase in efficiency, volume and scope, and the revenue and resulting profit from its operation become greater. SECTION 3. The Company and the Union agree to abide by all local, state and federal laws that are applicable to the agreement. ARTICLE 2. WORK ENVIROMENT SECTION 1. The Company, being charged with the duty of providing a safe, reliable and dependable transportation service, to the public in the area that it serves, and being charged with the highest degree of care in, and have the responsibility of, managing the operations of the Company with such efficiency and safety that transportation service shall be available without interruption, and in general to promote the protection of life and property, retains the full right to manage the business and the properties of the Company. Nothing in this agreement shall abridge the right of the Company to hire employees, to establish reasonable rules, to discipline and discharge employees for just cause. Subject to the provisions of this agreement, to determine how many persons it will employ or retain in its employ, and further, to exercise full control of the conduct of its business to the end that the business shall be safely and efficiently managed and that proper service shall be rendered to the public. SECTION 2. Except in cases of emergency requiring prompt implementation, a copy of any new rule or policy will be posted no less than ten (10) calendar days prior to implementation. In order to provide the Union an opportunity to review and comment on any new rule or policy, the company shall provide the Union a copy of such no less than ten (10) calendar days prior to the date the notice to employees is posted. ARTICLE 3. PROBATION. SECTION 1. An employee shall be on probation for the first 720 hours of working from the date the employee enters revenue service. The probationary period shall constitute a trial period during which the Company will determine the employee's ability, competency, fitness and other qualifications that the Company determines, in its sole judgment, is needed to do his or her required job. However, the Company has the right to discipline or discharge, which will not be subject to the grievance and arbitration procedure. ARTICLE 4. WORK FORCE REDUCTION SECTION 1. When forces are reduced, employees will be taken off in the reverse order of their seniority in their classification, provided, however, a MAINTENANCE employee in a higher classification, if qualified, shall be given the opportunity to displace a junior employee in a lower classification. When employees are again needed the employees 2 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 6 laid off during the previous thirty -six (36) month period shad be offered reemployment in accordance with their length of previous service with the Company, provided they can, in the judgment of the Company, qualify for the job. SECTION 2. When employees are laid off due to reduction in service, such employees shall retain for a period of three (3) years the seniority which they held at the time they were laid off, provided they advise the General Manager in writing of their desire to be re- employed, giving him or her the address at which they may be notified. If a former employee is notified by Certified Mail, return receipt requested at his or her last known address to return to work and fails to notify the Company within five (5) days after receipt of the letter from the Company of his or her desire to return, or fails to return for duty within twenty (20) days from the original date if such notice, he or she shall lose his or her seniority and the Company will be relieved of any obligation to again offer him or her re- employment. SECTION 3. When an employee is furloughed by the Company due to a reduction in force he or she shall be given two (2) weeks' notice of furlough, or failing such notice or any part thereof, he or she shall be paid for the said two (2) weeks period or the part thereof for which he or she was not notified; provided that such two (2) weeks' notice or pay shall not apply to discharges or suspensions for cause or for Leave of Absence or resignations requested by the employee, or employees retiring. SECTION 4. For the UNCW reduced summer service, see Article 9. ARTICLE 5, UNION DUES SECTION 1. The Company will deduct, on any designated regular payday of each month, from the pay of Union members, initiation fee, the monthly dues and special assessments of the Union, provided that said members individually request the Company in writing to make such deductions. This request will also authorize the Company to base deductions on a list furnished by the Secretary of the Union, which is to show the regular monthly dues of each member, and to pay these deductions to the Secretary of the Union on or before the last day of the month for which deduction is made. The Union agrees to indemnify, defend, and hold the Company harmless from any claims, demands, suits, or other liabilities arising out of action taken by the Company in reliance upon union dues deductions authorized or submitted by the Union to the Company. Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 7 ARTICLE 6. UNION REPRESENTATIVES SECTION 1. All officers or members of the Union Committee may secure relief from duty to transact legitimate business for the Union. Such notice shall be provided within reasonable time, which shall not be less than twenty -four (24) hours, if possible, The Company agrees that it will grant Leave of Absence to members of the Union when such members request such Leave of Absence for the purpose of entering the employment of the Union; and further agrees that such members will retain and accumulate their seniority with the Company while on such Leave of Absence. It is understood and agreed that Leave of Absence for this purpose will only be granted upon written application for such and upon reasonable notice to the Company, ARTICLE 7. BULLETIN BOARD SECTION 1. The Company will provide space for two (2) bulletin boards (one board in the shop and one in the drivers lounge), for the exclusive use of the Union. The Union shall designate an official who will have the privilege of posting information referring to Union business, such as announcements of time and place of meetings, results of elections, Union appointments and notice of Union conventions and conferences. SECTION 2. The bulletin board shall not be used to post any discriminatory, inflammatory, offensive, defamatory, or derogatory statements /information, and shall not be used to post any propaganda, misstatements, or comments that demean or in any way injure or disparage the Company, its clients, customers, or any employee. If any such comments or documents are posted, the Union shall be required to remove them immediately (no Later than 24 hours after notification from the Company). SECTION 3. The Union shall pay for the bulletin board and all expenses related to the board and its posting, including the installation of any glass doors. ARTICLE 8. RIDING PRIVILEGES SECTION 1. The Company will furnish all employees, their spouse, dependent children under 18, and the retired employees and their spouse, with an unlimited ride pass for fixed route services. It is the responsibility of the bearer of the pass to provide and affix a legible photograph of themselves. Any misuse or loan of a pass will be cause for the Company to demand surrender of the same. ARTICLE 9. UNCW SHUTTLE OPERATORS SECTION 1. Operators that work the UNCW shuttles, will be guaranteed 40 hours of pay per pay period when the shuttles are closed for both weeks of a pay period, 'Further, when a UNCW shuttle ends early on a Friday, the Company will pay the operator the time stated in his or her run. 4 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 8 SECTION 2. UNCW reduced summer service a) The Company will first lay off all twelve (12) part time operators and will not utilize any part time operator during the summer reduction in service or while a full time operator is on lay off. b) The Company will notify the full time operators affected by the reduction in service by letter. c) The operators who are required to work the reduced hours will be able to work up to thirty (30) hours per week. They will keep their current rate of pay and will retain their benefits by paying their portion of the healthcare coverage. In the event an operator works less than twenty -five (25) hours a week they will be eligible to sign up for unemployment benefits. d) The operators who are laid off will retain their seniority as outlined in Article 4. They will be eligible to sign up for unemployment benefits. Their medical benefits will be suspended unless they exercise coverage under C.O.B.R.A. e) On the Friday of the week before a new pay period, the Company may change the status of an operator from reduced hours to full -time or in the reverse depending on manpower requirements for a minimum of one pay - period. SECTION 3. Employees who would not have been scheduled to work are not eligible to receive accrued sick pay. However, UNCW operators' sick pay eligibility shall be as follows when there is reduced or no service operating at the college: The operator must be out of work due to a personal injury or illness and on an approved FMLA leave at least seven (7) calendar days prior to the reduction or discontinuation of service. Pending, obviously approvable FMLA applicants will be eligible. Others with less than seven (7) calendar days of FMLA or no remaining FMLA will be reviewed on a case by case basis. The Fixed Route Operations Manager will make the final determination in these instances. The operator must have bid a UNCW run prior to going on FMLA. The operator will be entitled to use accrued sick time based upon the largest piece of extra work they would have been offered by seniority, had they been healthy and had they signed up for extra work during the period of reduced or discontinued service. The operator does not have to physically sign up for the extra work prior to the reduction or discontinuation of the UNCW service. This extra work that could have been offered will be limited to eight (8) hours per day. At no time will the employee be eligible for an overtime calculation when receiving sick 5 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 9 pay. At no time will the employee receive more than 40 hours of sick pay per week. All calculations will be based on a work week, not a pay period. Employees who are out of work under these conditions are not eligible for observed holiday pay nor are they eligible to make it up. For example, the employee is out on FMLA for a personal injury or illness during the week of Thanksgiving. That employee is only eligible to collect up to 32 hours of sick pay if there would have been at least 16 hours of extra work available to them during the week, excluding the two days service actually ran. ARTICLE 10, EXTRA BOARD AND OPEN WORK SECTION 1. No extra run shall pay less than one hour. Operators of the extra board required to report at AM or PM shifts of regular operators, in order to be available to fill in for any absent regular operator or operators, shall receive one hours regular pay, unless such operator or operators so reporting shall be assigned to regular run or runs, and in such event such operators shall not receive one hours pay for reporting; but when operators reporting as above provided are assigned to runs of less duration than a regular run, such operator shall be paid for reporting as hereinabove provided. SECTION 2. The workweek for extra board employees shall be 5 -day week, with days off to run consecutively as much as possible. Each extra board employee who reports twice per day, each scheduled work day during any bi- weekly pay period, will be guaranteed a minimum equivalent to seventy (70) hours pay at their regular basic rate for the period. In the event any extra board employee fails to report as required, or declines to accept any work available, his or her guarantee for that bi- weekly pay period will be proportionately reduced. SECTION 3. All work performed by an extra board employee not included in a regular run in excess of eight (8) hours platform time shall be paid for one and one -half times the regular hourly basic wage rate. SECTION 4. Open work for the next scheduled workday will be offered in the following order: 1. Extra Board Operators* 2. Part time Operators with less than twenty -seven (27) hours worked that week 3. Full time day off Operators who have signed up on the overtime sheet 4. All Regular Operators, including part time, who have signed up to work on the overtime sheet 5. All Operators by seniority, including part time. Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 10 Work that remains unfilled after following the order above and work that becomes open after the schedule is filled will be called Extra work. Extra work will be offered in the following order: 1. Extra Board Operators* 2. All Regular Operators, including part time, who have signed up to work on the overtime sheet 3. All Operators by seniority, including part time. *Extra Board offered all extra work first and do not need to sign up to work on the overtime sheet. SECTION 5. The extra board shall be a rotating board. SECTION 6. All runs shall be posted in the following order: (1) early straight, (2) mid- day runs after 8 a.m., (3) split runs, (4) late straight runs. If there is more than one run in a category to be posted, the runs will be posted, starting with the highest paid. If more than one run to be posted pays the same time in the same category, the runs will be posted in numerical order. ARTICLE 11. RUN SELECTION SECTION 1. The selection of runs, the selection of days off, and the selection of vacations as posted shall be made by the operators according to their seniority, which is the length of their continuous service as the operators of former companies and of Transit Management of Wilmington, as shown on the seniority roster. Runs and days off will be selected three times each year and more often if necessary. One selection to become effective the first Sunday in January, one selection to become effective the first Sunday in May and one selection to become effective the first Sunday in September. When a change to college shuttle service falls within thirty (30) days of the new bid the start of bid will coincide with the Closest Sunday to the change of school. Runs will be posted for bid 30 days prior to effective date of new run assignment. Bidding will begin one week after posting. Twenty percent of the driver force will be required to bid on the first day of the bid week, Monday, half in the morning and the other half in the afternoon. Bidding will proceed in this form the remaining days through Friday. Operators may bid in person, by phone, or by leaving choices with the company or their union representative. Any operator not bidding in their assigned slot will be passed. The company will post bid sheets with time and date to bid. SECTION 2. When a regular run becomes permanently vacant within 30 days of a Scheduled bid of runs, the vacancy will be filled by an extra operator. If the vacancy occurs 30 days or more from the date of the next scheduled bid of runs, the vacancy will Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 11 be posted for bid by operators who have less seniority than the operator who vacated the run. SECTION 3. When a new run is established, it will be posted for one (1) week and will be filled by allowing the operators to select the run according to their seniority. Such vacancies shall be filled on the first Sunday following the close of posting. SECTION 4. When a regular run becomes vacant because of illness of the regular operator, said run shall not be posted for bid until the next run selection. If an operator is off on account of illness at the time of the run selection he/she shall not select a run, but shall be permitted to select a run (bump) upon return to service. Such selection (bumping) shall become effective on the first Sunday following such selection. SECTION 5. If an operator is out of work as indicated in ARTICLE 9 UNCW OPERATORS when a rebid is performed, and that operator is not eligible to bid, that operator will be considered to hold the status they held prior to going out on FMLA: for example, when the operator went out of work for FMLA and they had been a UNCW operator, they will continue to be considered a UNCW operator until they rebid. The same principal will apply to non -UNCW operators. However, during the period where UNCW service has been reduced to summer session levels, employees out on FMLA for a personal injury or illness during the summer bid will be eligible to collect up to 30 hours of accrued sick pay if they have been placed on reduced hours and if they would have been offered up to 30 hours of work by rotation order during the week. Up to 40 hours of accrued sick pay if they have not been placed on reduced hours. Observed Holidays will reduce the eligibility for sick pay accordingly. ARTICLE 12. WORK WEEK HOURS & DAYS OFF SECTION 1. The workweek for all operators shall be a 5 -day week. Days off are to run consecutively as much as possible. ARTICLE 13. PREPARATION AND TRAVEL TIME AND PAY ALLOWANCES SECTION 1. An additional thirty (30) minutes per day shall be included in all runs that are scheduled to depart the maintenance facility and commence service at the Forden Station, downtown transfer center, or UNCW campus to cover the check -in time, pre -trip inspection, check -out time, and travel time. An additional twenty (20) minutes per day shall be included in all runs that are scheduled to relieve other operators who already have the revenue vehicle at its remote starting location, except for relief's at UNCW campus which will receive 25 minutes travel time. Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 12 ARTICLE 14. RUN TIME AND OVERTIME SECTION 1. a) Regular runs shall pay not less than eight (8) hours. All hours worked by an operator on his/her day, or days, off shall be paid for at one and one -half times his/her regular hourly basic wage rate, provided the operator has not had an unexcused absence that week. A Doctor's note in itself does not make an unpaid sick absence excused. Paid sick days will be considered an excused absence for this purpose. b) Overtime shall not be paid for any of the following non - revenue related work. Employees receiving training, attending meetings, incident reports, D &A or DOT exams c) No bus operator may operate a Company vehicle for over twelve (12) consecutive hours. Unless a sixty (60) minute rest period has been taken, no bus operator may operate a Company vehicle for over 13 hours in a single workday. SECTION 2. All hours worked by an operator in excess of eight (8) hours shall be paid for at one and one -half times his/her regular hourly basic wage rate with the following exception: The company may develop four (4) day work weeks, that pay ten (10) hours each day at the straight time rate without incurring overtime for these bid shifts. Any hours worked over the ten (10) hours would be paid at the overtime rate. If a ten (10) hour work day should happen to occur during a paid holiday, the employee who bid this shift shall receive ten (10) hours of holiday pay. If an employee calls out sick when scheduled to work a ten (10) hour shift, they may use up to ten (10) hours of sick time if they have at least ten (10) hours of sick time accrued. If an employee takes a vacation week while holding this bid shift, they will receive forty (40) hours of vacation pay provided they have at least forty (40) hours of vacation time accrued. ARTICLE 15. WEATHER CONDITIONS SECTION 1. If service is cancelled due to adverse weather conditions, meaning conditions beyond our control, the regularly scheduled operators will be paid not less than eight (8) hours or the actual time worked if they report. If they are called in during adverse weather conditions they will be paid for the time worked but not less than eight (8) hours. If they are not called in or cannot report they will be allowed to use any available vacation time or floating holiday to make up for time lost due to the adverse weather conditions. Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 13 ARTICLE 16. OPERATOR WAGE INCREASE SECTION 1. The regular basic hourly rate for Bus Operators will be: Effective Date Current 7/1/2016 1 1 2017 711/2017 7 1 2018 First Six Months $14.65 $14.80 $14.94 $15.24 $15.70 Second Six Months $14.92 $15.07 $15.22 $15.52 $15.99 Third Six Months $15.24 $15.39 $15.55 $15.86 $16.33 Fourth Six Months $15.54 $15.70 $15.85 $16.17 $16.65 Fifth Six Months $15.89 $16.05 $16.21 $16.53 $17.03 Sixth Six Months $16.21 $16.37 $16.54 $16.87 $17.37 Thereafter $19.78 $19.98 $20.18 $20.58 $21.20 ARTICLE 17. CHRISTMAS BONUS SECTION 1. The Company will pay to each employee covered by this agreement on the first Friday of December, a Christmas Bonus in the amount of $(250) two hundred fifty dollars each year of this contract. Employees on probationary status at this time will be eligible to receive the bonus upon successful completion of the probation period. These payments are to be made in a separate check. ARTICLE 18. SAFETY MEETINGS & ACCIDENT PREVENTION SECTION 1. Employees shall receive actual time, but not less than one (1) hour, at the straight time rate of pay for each safety meeting they attend, provided they are not already being paid, and attendance at such meetings will be required. If an employee is on vacation, or on sick leave, he/she will not be required to attend, however, the Company may require a make -up meeting to be attended within four weeks of the employee's return to duty. SECTION 2. The Company will pay all operators thirty (30) minutes at the regular hourly base rate for the proper preparation of accident and/or incident forms required by the Company. ARTICLE 19. OPERATOR TRAINING SECTION 1. Operators shall be paid one dollar ($1.00) per hour over and above their regular wage rate while training new operators. ARTICLE 20. CDL RENEWAL SECTION 1. The Company will pay the fee for renewal of Commercial Driver's License for all employees with one or more years of seniority who are required to have a Commercial Driver's license. 10 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 14 ARTICLE 21. UNIFORMS SECTION 1. It is agreed by the Union that operators will wear the type, quality and color of uniform provided by the Company. a) Effective June 30, 2014 uniform allowance will be $300. Drivers who have been employed for less than 12 months will receive a pro rata allowance for uniforms on that date based on their months of employment. b) All new operators will receive an initial set of uniforms purchased by the Company. This initial set will include five trousers, shorts, or skirts, one belt, six long sleeve or shirt sleeve shirts, and one winter jacket. Hats and caps will continue to be provided by the Company. Employees will be responsible for cleaning their uniforms. c) Effective June Wh of each year each operator will be provided an annual uniform allowance of $300 for replacing his or her uniforms. d) In the event the style or specifications of uniforms are changed at any time (such as occurred on October 2012, employees may continue to wear their old style uniform for another year so long as they are serviceable. e) All uniform items issued prior to October, 2012 will not be acceptable and must not be worn on or after October 1, 2013. SECTION 2. The Company will provide uniforms for MAINTENANCE employees. The Company will pay the full cost of the maintenance employees' uniform service. Maintenance employees shall wear the uniform designated by the Company. Each service employee will be issued one set of foul weather gear, pants, jacket, hat, and boots and such items will be replaced as needed ARTICLE 22. MAINTENANCE EMPLOYEE ALLOWANCE SECTION 1. The Company agrees to allow each Master Technician, Senior Technician, Technician, and Mechanic a tool allowance and one pair of safety shoes. SECTION 2. In August of each year Master Technicians, Senior Technicians, and Technicians will receive a tool allowance of $425 and Mechanics a tool allowance of $350. The safety shoe allowance will be limited to $125 for each maintenance employee to be received in August of each year. Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 15 SECTION 3. In order to be entitled to a tool allowance an employee must have worked 75% of his or her assignments during the twelve -month period immediately preceding the allowance date of uniforms or tools. If an employee works less than 75% of his or her assignments he or she will be entitled to a prorated uniform or tool allowance credit equal to the percentage derived by the ratio of his or her days actually worked to 75% of his assignments. Any employee with less than 12 months seniority on August 1, shall receive 1112 of the allowance for each full month of seniority. ARTICLE 23. CUSHION ALLOWANCE SECTION 1. The Company will furnish up to two (2) Cool Cushions per year to operators turning in worn out cushions. ARTICLE 24. VACATION SCHEDULES SECTION 1. A vacation schedule is hereby established to provide rest and relaxation for the employee and in order that he or she may return to his or her duties refreshed and invigorated to a degree that he or she can perform more efficient and able service. SECTION 2. Employees will only earn and be allowed annual vacation as of December 31, of each calendar year, in accordance with the following schedule: Each employee with less than one (1) full year of seniority and has worked seventy -five percent (75 %) of his or her assignments for the period will be allowed one twelfth (1 /12) of their annual vacation for each month worked where seniority has been compiled sixteen (16) days of the calendar month. Vacation periods are not to exceed one (1) week with pay. Each employee with one (1) full year of seniority to two (2) full years of seniority and has worked seventy -five percent (75 %) of his or her assignments for the year will be allowed an annual vacation of one (1) week with pay. Insert New SECTION 3. Vacation bidding will be held each year in October. Vacation accrued between 1011 of the previous year and 9130 of the current year will be available for employees to bid for use beginning 111 of the next year and ending 12131 of the next year. SECTION 4. Each employee with two (2) full years of seniority to six (6) full years of seniority and who has worked seventy -five percent (75 %) of his assignments for the year, will be allowed an annual vacation of two (2) weeks with pay. SECTION 5. Each employee with six (6) full years of seniority to twelve (12) full years of seniority and who has worked seventy -five percent (75 %) of his assignments for the year will be allowed an annual vacation of three (3) weeks with pay. 12 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 16 SECTION 6. Each employee with twelve (12) full years of seniority to twenty (20) full years of seniority and who has worked seventy -five percent (75 %) of his assignments for the year will be allowed an annual vacation of four (4) weeks with pay. SECTION 7. Each employee with twenty (20) or more full years of seniority and who has worked seventy -five percent (75 %) of his assignments for the year will be allowed an annual vacation of five (5) weeks with pay. SECTION 8. The company will provide a minimum of one vacation slot each week of the year. During the period while UNCW is not operating mid -May to mid - August the Company will offer 6 vacation slots for each full week during this period. During the period while UNCW is not operating during the week of Spring Break or during full weeks the service does not operate around the Christmas /New Years break the Company will offer 4 vacation slots. This number of slots may be reduced if service levels are reduced by 10 percent of more. SECTION 9. Vacation periods shall not be cumulative and shall be arranged by mutual agreement between the employees and the Company. SECTION 10. The selection of vacation periods shall be governed by seniority. Any employee leaving the service prior to the end of a calendar year shall be allowed his prorated vacation for the current year to date of his leaving the service. SECTION 11. In determining prorated vacation, an employee will be allowed one - twelfth (11 /12) of annual vacation for each month worked where seniority has been compiled sixteen (16) days of the calendar month. SECTION 12. Vacation pay for regular operators shall be computed on the basis of the hours of the regular run at his regular straight time basic rate. Vacation pay for Maintenance employees and extra operators shall be at his regular straight time basic rate for eight (8) hours per day. ARTICLE 25. HOLIDAY SECTION1. The following days, or the days on which they are publicly observed, are hereby recognized as holidays: Martin Luther King's Birthday, Easter Sunday, Memorial Day, July 4th, Labor Day, Thanksgiving Day, Christmas Day, New Year's Day and Employee's Birthday. 13 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 17 SECTION 2. FLOATING HOLIDAYS: In addition to the above listed holidays, each employee will be allowed a total of three (3) floating holidays each year: one (1) floating holiday between January 1 St. and April 30th: one (1) floating holiday between May 15t. and August 31St. and one (1) floating holiday between September 1 st. and December 316t. of each year. Starting July 1, 2018, employees with 5 years of continuous full -time seniority will receive one (1) additional floating holiday. To be eligible for a floating holiday an employee must have nine months of continuous full -time seniority. The floating holiday will be granted on any assigned workday upon five (5) days advance request. Requests of less than 5 days may be granted by the Company if sufficient manpower is available so the work may be covered at no additional cost to the Company. The Company agrees to allow one employee off per day during the year using accrued paid time off (floating holiday, birthday, individual vacation day). During the summer months (mid -May through mid- August) the company may allow a second person off for accrued paid time off, 24 hours in advance if it has sufficient staffing to cover the work at no additional cost to the company. The notification procedure will apply to all day off requests, single day vacations, floating holidays, birthdays. The Company has the right to designate the number of employees off on any given day. Should any employee be unable to take the floating holiday during the four month period, they will be paid for that holiday after the end of the four month period. SECTION 3. Employees who work on these days shall receive a minimum day's pay of eight (8) hours at their straight time basic rate in addition to the pay for their hours worked (it being understood that the assignments operated on a holiday shall begin at the straight time basic rate of pay, in accordance with the provisions of this agreement). Employees who do not work on these days shall receive a minimum day's pay of eight (8) hours, except employees on Leave of Absence, Inactive Status, Drawing Sick Pay, or employees not available for work both the day before and the work day after the holiday. To be considered available under this paragraph an employee must advise the dispatcher where he can be reached by telephone and be able to report within one (1) hour. If above mentioned holiday should fall within a regular vacation period, an employee shall be paid holiday pay (at straight time basic rate), in addition to the vacation pay. ARTICLE 26. BEREAVEMENT SECTION 1. In the event of the death in the family of an employee's present spouse, children, father or mother, blood brother or sister, mother -in -law, father -in -law, grandparents, grandchildren, current step- father, current step - mother, current step- children and current foster children, the employee shall be granted, upon application thereof, necessary time off to attend to funeral arrangements, etc., up to a maximum of 14 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 18 three (3) calendar days and shall receive straight time pay for all time lost within these limits. It is agreed that the days indicated should be consecutive calendar days, one of which must be the day of the funeral. SECTION 2. Employees will be granted one (1) day without pay to attend a funeral with proper notice of at least seventy -two (72) hours. Proper documentation must be provided or an unexcused absence will be recorded. ARTICLE 27, SICK LEAVE SECTION 1. a) On the 1 st day of each month, all employees with more than sixty (60) days seniority will accumulate one additional day of accumulated sick leave, to a maximum of 120 days. However, any payment of sick time under this provision will be charged against the employee's accumulation and will diminish such accumulation by the number of days of sick time paid. Since the purpose of this provision is to build up the maximum amount of accumulated sick time, the employee agrees not to call upon it for minor ailments. b) Full time employees may be eligible for one of the following: (1) Any full time employee who completed at least one (1) year of service and has not used any sick leave during the previous year from the date of contract ratification may use a maximum of 32 hours paid sick time as personal paid time off (PPT) per year. (2) Any full time employee with more than 480 hours of accrued sick time July 1 of each contract year (starting July 1, 2016) may use a maximum of 32 hours of paid sick time as personal paid time off (PPT) per year. (3) At no time may any employee convert more than a total of 32 hours per contract year. c) Full Time employees are allowed up to four (4) hours (five hours for 10 hour runs) of paid sick time. Employees may use these partial sick days up to three times per year. d) Employees leaving services of the Company after 25 years of continuous service shall be paid 50% of their banked sick leave at the time of their retirement. This amount will be paid as a contribution to their 401 k plan. 15 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 19 SECTION 2. Employees who do not have attendance problems and who are eligible for sick leave shall be paid from the first full day of illness. Employees requesting sick pay for absences of three or more days shall be paid only if they provide a doctor's note (the doctor's note must be a signed physician's statement on the physician's letterhead, completed by the employee and the physician to designate date of examination, and estimated date of return to work.) If there is a pattern of apparent abuse by an employee, the Company reserves the right to establish a three -day waiting period for sick leave pay for employees with a pattern of abuse. Employees shall have their attendance records reviewed after ninety (90) days of being required to provide a doctor's note. It is understood and agreed that this accumulation of sick time shall be considered solely for the protection of a person while in the employment of the Company; that it will not be considered as accruing to any employee for any other purpose and the Company will not be required to pay to any employee any amount accumulated to his credit upon the termination of such active employment, except as agreed to for employees who retire with 25 years or more of service. SECTION 3. Employees holding outside employment with employers covered by the Worker's Compensation Act who have a compensable accident in such employment shall not be entitled to the above sick leave. Employees entitled to Worker's Compensation shall not be entitled to the above sick leave. SECTION 4. Employee's who have called out sick or are on FMLA on a day service has been cancelled due to weather conditions or some other regional crisis will not be paid accrued sick time for the days the service has been cancelled. Employees are welcome to cash in accrued vacation time or roving holiday time to make up for the loss of service if they desire. Employees who cash in vacation time for loss of service hours will be eligible to take their scheduled bid vacation during the week they had signed up for but will only be paid for the remaining vacation accrued from the prior year's accrual. Employees who have no vacation time remaining may not take the week of vacation they had bid if they have used up all of their vacation prior to the week bid. ARTICLE 28 ABSENTEEISM SECTION 1. a) The absenteeism policy will monitor the number of occurrences of absenteeism in a rolling 12 -month period. An occurrence will result when an employee misses all or part of an assigned shift due to illness, or injury, leaving early for any other 16 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 20 reason, a miss out or no show. Absences of consecutive workdays will count as one occurrence. Company approved Leaves of Absence or approved unpaid bereavement leave; workers compensation days off, FMLA, or any paid leave, excluding sick pay will not count as an occurrence. b) Employees who in a rolling 12 months have six occurrences will not receive discipline for these occurrences. c) Any employee that incurs a seventh (7th) occurrence may receive a written warning. d) Any employee incurring an 8th or Stn occurrence will not be paid for the first three days on any illness or injury for those occurrences unless they have been admitted overnight into a hospital. e) Any employee incurring a 10th occurrence within a rolling 12 month period may be disciplined up to and including discharge. ARTICLE 29. DOT PHYSICALS SECTION 1. Each employee shall provide the Company, at any time designated by the Company (at least every two (2) years during his or her seniority month), upon forms to be provided by the Company, with a physical examination report. Such physical examination to have been made and said report to have been rendered by a physician designated as acceptable to the Company, the cost of said examination to be borne by the Company. If such aforementioned physical examination shows the employee to be physically incapable of performing his duties and said employee is not satisfied, he may, at his own expense, be examined by a physician of his own choice. If the conclusion of the physician of his own choice and the physician designated by the Company is at variance as to the said employee's capability to perform the required work, then and in that event the two physicians shall choose a third physician and the cost of the examination of the third physician shall be divided equally between the Company and the employee, and a majority decision of the three physicians shall be considered final. SECTION 2. The Company shall pay the employee two (2) hours pay at his/her straight time rate for the initial physical examination and follow up examinations required by the issuing of temporary DOT physical cards but not for follow up visits due to failures to pass the DOT physical ARTICLE 30. ALCOHOUSUBSTANCE ABUSE SECTION 1. The Company and the Union agree to adopt the WAVE drug and alcohol program dated December 18, 2015, Revision 005. Any regulatory change shall have precedence over this contract and the policy. fr Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 21 ARTICLE 31. PENSION PLAN SECTION 1. The Company and Union agree to establish the Amalgamated Transit Union National 401 K Pension Plan (Plan) as the retirement savings program for employees. Participation in the Plan is mandatory. The Company will contribute into each employee's account 5% of each employee's gross earnings and each employee must contribute 4% of his or her gross earnings. The Company will make appropriate payroll deductions from each participating employee's pay, and forward all amounts to the Plan. SECTION 2. The Plan will be governed by the rules and regulations as established by the Plan trustees. No assurances of performance or otherwise are given or offered by the Company beyond making the required contributions to the Plan. It shall be the Union's responsibility to provide necessary Plan documents and required reports to participating employees, although the Company will cooperate with the Union in assuring that Plan information is distributed to employees through the Company's location communication system, whenever reasonably practical. ARTICLE 32. COURT SECTION 1. When an employee attends court at the request of the Company and in its behalf, he/she will be paid at his/her regular hourly rate for the hours he/she would normally have worked during the time he /she was attending court (extra board employees eight (8) hours). When an employee is required to appear as a juror or as a witness in a work - related incident under subpoena before any court having the power to subpoena, he or she will be paid at his or her regular hourly rate for the hours he or she would normally have worked. An employee required to appear in court under subpoena will not have such time counted against him /her as an unexcused absence. SECTION 2. In case of emergency an employee called to work extra when on jury duty will be paid over and above his/her regular jury allowance for time worked. ARTICLE 33. SENIORITY STATUS SECTION 1. Company seniority shall be established as of the date of hire, in any department of the Company. The Departments of the Company shall be defined as Operations Department and Maintenance Department. SECTION 2. In addition to Company seniority, each employee shall have Department Seniority. Operations Department seniority for operations shall be established as of the completion of training and the hour and date of first regular assignment. Seniority of Maintenance Department employees shall be established as of the hour and date service is first performed for which pay is received. 18 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 22 SECTION 3. In addition to Maintenance Department seniority, each Maintenance Department employee shall have Classification seniority. Seniority in each classification shall be established as of the hour and date service is first performed in a classification for which pay is received. ARTICLE 34. TRANSFER STATUS SECTION 1. Employees may transfer from one department to another when vacancies occur. Employees who transfer to another department shall retain and accumulate their department seniority for a period of 720 working hours from the date of transfer. Employees may return to their former department within such 720 working hours period and suffer no loss of seniority. Employees who do not return within such 720 working hours period shall forfeit their former department seniority and in the event they later return to their former department would be placed on the bottom of the department seniority roster. Transferring employees will keep the seniority for the purposes of earning vacation but not for the purposes of progression pay, bidding, or selecting work. SECTION 2. The 720 working hours period referenced herein may be extended by mutual agreement of the Union and the Company, on a case by case basis, to accommodate circumstances not anticipated by the parties. ARTICLE 35. MAINTENANCE PROMOTIONS SECTION 1. Promotions of MAINTENANCE employees will be made from class to class as positions in higher classes are available and as employees qualify for same, but it is understood that employees, although qualified for higher classifications, will not be moved up until positions in higher classifications are available. All qualifications being equal, including the employees' work records, vacancies in higher classifications and new jobs will be filled on the basis of seniority. SECTION 2. Choice of work and shifts within the classification will be governed by seniority, with the understanding that ability to perform is to be considered. SECTION 3. Maintenance classifications will be as follows: 1) Master Technician, 2) Senior Technician, 3) Technician, 4) Mechanic, and 5) Service Employee. ARTICLE 36. TOOLS SECTION 1. Mechanics will furnish all small tools, including wrenches, up to one (1) inch, for their individual use in their work and the Company will furnish all other tools. Flashlights, batteries, rubber gloves, rubber boots, raincoats, rags and other safety equipment will be furnished to those employees whose work requires such equipment. 19 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 23 Employees will be required to turn in used or worn out flashlights, batteries, rubber gloves, rubber boots, raincoats, safety equipment, and dirty rags to the stockroom and/or tool room before securing replacements. When leaving the employment of the Company, equipment will be returned or paid for, reasonable wear and tear excepted. SECTION 2. The Company will continue its present practice of passing on to mechanics any discount it may be able to obtain in the purchasing of tools and also the replacement of worn out or broken tools upon the same being turned in. No mechanic will be required to loan his/her personal tools to other individuals or mechanics in the maintenance department. ARTICLE 37. FIRST AID SUPPLIES SECTION 1. The Company agrees to purchase and furnish for the use of employees a kit containing all necessary first -aid materials. ARTICLE 38. MAINTENANCE WORK SCHEDULE SECTION 1. The work week of MAINTENANCE employees shall be seven consecutive calendar days, beginning at 12:00 AM Sunday morning and ending at 11:59 PM Saturday night, and the work day shall be any period of twenty -four (24) consecutive hours. The hours of work for MAINTENANCE employees shall be forty (40) hours per week, to consist of five (5) consecutive days per week for mechanics and technicians and to the extent possible for service employees, said days to be eight (8) consecutive hours each, excluding a lunch period not to exceed one (1) hour. SECTION 2. No employee will be compelled to lose time in place of any overtime worked or time worked beyond his/her regular scheduled work week, or for any time on his/her day or days off. ARTICLE 39. PAYRATE FOR MAINTENANCE AND EMPLOYEE CLASSIFICATION SECTION 1. The following basic rates of pay shall be established for MAINTENANCE Employees for hours worked only. Effective Date Current 7/1/2016 1 1 2017 7/1/2017 7 1 2018 Master Technician Start $20.87 $21.60 $22.36 $22.80 $23.49 Senior Technician Current 7/1/2016 1 1 2017 7/1/2017 7 1 2018 Start $18.88 $19.54 $20.22 $20.63 $21.25 After 1 Year $19.01 $19.68 $20.36 $20.77 $21.39 After 2 Years $19.12 $19.79 $20.48 $20.89 $21.52 After 3 Years $19.23 $19.90 $20.60 $21.01 $21.64 20 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 24 Technician Current 712016 112017 7/1/2017 712018 Start $18.14 $18.77 $19.43 $19.82 $20.42 After 1 Year $18.26 $18.90 $19.56 $19.95 $20.55 After 2 Years $18.37 $19.01 $19.68 $20.07 $20.67 After 3 Years $18.48 $19.13 $19.80 $20.19 $20.80 Mechanic Current 712016 1/1/2017 7/112017 7/1/2018 Start $17.22 $17.82 $18.45 $18.82 $19.38 After 1 Year $17.33 $17.94 $18.56 $18.94 $19.50 After 2 Years $17.45 $18.06 $18.69 $19.07 $19.64 Service Employee Current 7/1/2016 1 1 2017 7/1/2017 7 1 2018 Start $13.15 $13.40 $13.65 $13.92 $14.34 After 1 Year $13.26 $13.51 $13.76 $14.04 $14.46 After 2 Years $13.41 $13.66 $13.91 $14.19 $14.61 Serv. Emp. Non - CDL Current 7/1/2016 11 2017 7/1/2017 Z11/201 Start $9.03 $9.28 $9.53 $9.72 $10.01 An additional .25 for each Transit ASE certification, up to a max of 6. HVAC recovery is the only Non - transit ASE that will be accepted. Should any employee be appointed by the Company as a working foreman, he shall be paid fifty (50) cents per hour over and above the rate allowed to his classification. All employees in the maintenance department must receive their CDL within 6 months of employment. The Company will provide CDL training. SECTION 2. Service requirements shown above with respect to classification refer to time employed in the specific classification involved, and not to length of total employment in any or all classifications. SECTION 3. The Company agrees to give MAINTENANCE employees a ten (10) minute break. The time of such break to be set by the MAINTENANCE Superintendent, but the Company reserves the right to require any employee to work during such break by substituting another time for such employee. SECTION 4. Master Technician (without supervision) capable of making all diagnostic tests and repairs on or to any vehicle or equipment assigned to the transit property. Shall be qualified to accept the responsibility of supervising and training (when assigned) maintenance employees in a lower classification. 3 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 25 SECTION 5. Senior Technician (under general supervision) is capable of overhauling, repairing and adjusting all functional parts of buses and other automotive equipment. SECTION 6. Technician (under direct supervision) performs to a less degree and with less responsibility the duties of a Senior Technician. SECTION 7. Mechanics perform such duties in and around the MAINTENANCE area that require more training and experience than common labor but not requiring the skill, training and experience of technicians. They may also assist technicians in their work. SECTION 8. Service Employees shall be responsible for cleaning the interior and exterior of any vehicle and other cleaning duties as assigned. Such other duties will include the maintenance area from the hallway door (bathrooms, offices, shop area, parts room, and maintenance breakroom), the operator breakroom (not to include floor tile), and trash pick -up in the parking lot all located at 1480 Castle Hayne Road and under the control of the Company. Such other duties will also include existing bus stops and shelters. SECTION 9. The foregoing paragraphs are only intended to describe in part, work performed by said classes of employees and to give some distinction between the works of said classes of employees, but does not prohibit other work being performed by them. ARTICLE 40. ARBITRATION /GRIEVANCE PROCEDURES SECTION 1. The Union reserves the right to grieve and/or arbitrate any Company rules that it believes are unreasonable or unreasonably applied. SECTION 2. a) The Company shall not discipline an employee nor will entries be made against an employee's record without just cause. However, nothing shall prevent the Company from removing an employee from work while it conducts an investigation. When disciplinary action is anticipated, the employee will be notified in writing of the charges prior to commencement of the discipline. Such notification to the employee shall be issued not later than ten (10) days after the Company receives the report of the possible violation or incident on which discipline would be based. A copy of this written notice shall be sent to the Union President simultaneously with issue to the employee. b) A meeting will be conducted within seven (7) days after the date of the written notice of alleged charges and possible discipline is issued to the employee. The Company will provide a written statement of its discipline decision to the 22 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 26 employee within seven (7) days of such meeting, and the Union President will be provided a copy of the written statement at the same time it is issued to the employee. c) Discipline rendered as a result of the written statement of discipline shall commence no later than 10 days following the date of the written statement of discipline. d) The Company shall notify an employee, by copy, at the time discipline or commendation is placed into his or her personnel /service record and permit an employee, or Union representative upon the employee's request, to check or copy his or her record. e) Anonymous and unidentifiable complaints shall not be entered on an employee's record nor given points. The Company agrees that it will not take disciplinary action against any employee solely on the basis of anonymous complaints. f) Time limits shall be determined by date of postmark or hand delivery. The periods of time set forth in this Section shall exclude Saturdays, Sundays, and Holidays. This item applies to the entire Article 40. SECTION 3. Grievances « All grievances that may arise during the life of this Agreement will be handled in the following manner; a) The employee and/or the Union shall present the grievance, in writing, to the supervisor designated by the Company within ten (10) days from the happening upon which the grievance is based. b) The written grievance shall be in such detail so as to identify the nature of the complaint, the name of the aggrieved employee or employees, and the date and place of the occurrence. c) Failing satisfactory disposition of such grievance on this level by written decision within ten (10) days from date of receipt of grievance, the matter may be presented in writing to the General Manager or his or her designee, of the Company, if such appeal is made in writing within ten (10) days following receipt of the supervisor's written decision. d) The General Manager or his or her designee will render his written decision in the matter within ten (10) days, excluding Saturdays, Sundays and holidays, following the date of receipt of appeal. 23 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 27 e) Time limits shall be determined by date of postmark or hand delivery. It is agreed that either party who fails to comply with the time limits outlined in this Article shall forfeit its case if the parties don't mutually agree in writing to extend the time limitations, or agree to waive the forfeiture. The periods of time set forth in this Section shall exclude Saturdays, Sundays, and Holidays. SECTION 4. a) Failing satisfactory settlement of any grievance by the General Manager or his or her designee, such grievance may be submitted to arbitration provided the aggrieved party notifies the other party hereto of its intent within thirty (30) days following receipt of the General Manager, or his or her designee's decision. b) Within ten (10) days of providing notification under part (a), the party requesting arbitration must request the Federal Mediation and Conciliation Service to furnish a list of five (5) persons from which one (1) may be selected as the impartial arbitrator. The parties shall jointly share the applicable fee for securing the 198/90210 c) The parties, no later than ten (10) days after receipt of such list, shall determine by lot the order of elimination, and thereafter each shall in that order alternately eliminate one (1) name until only one (1) name remains. The remaining person on the list shall be the impartial arbitrator. d) The findings of the impartial arbitrator to be final and binding on the parties hereto. e) The impartial arbitrator shall meet as soon as possible to hear the parties and weigh all evidence and arguments on the matter and shall give his written decision thereon within thirty (30) days following the date of the hearing. f) Each party, or their representatives, will have the right to examine all papers, or documents offered in evidence and to examine the report of the Board, and will have the right to examine or cross examine all witnesses. g) Time limits shall be determined by date of postmark or hand delivery. h) It is agreed that either party who fails to comply with the time limits outlined in this Article shall forfeit its case if the parties don't mutually agree in writing to extend the time limitations, or agree to waive the forfeiture. The periods of time set forth in this Section shall exclude Saturdays, Sundays, and Holidays. 24 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 28 i) The Company and the Union may, by written request, waive any steps in this section in cases involving a discharge. ARTICLE 41. NO STRIKE, NO LOCKOUTS SECTION 1. During the term of this Agreement, the grievance machinery of this Agreement and the administrative and judicial remedies provided by statute for remedying unfair labor practices shall be the sole and exclusive means for settling any dispute between the employees or the Union and the Company. Accordingly, during the term of this Agreement, neither the Union nor the Employees will instigate or engage in any strike, including a sympathy strike, slowdown, work stoppage, or any other intentional interruption of service or production, regardless of the reason for doing so. SECTION 2. The Union recognizes that in the event of a work action, as described above, the Union its Officers and Stewards, have an obligation and a duty to urge any and all employees who may be involved in such activity to cease such activity and to immediately return to work. In no event shall a Union Officer or Steward who is an employee of the Company engage in any activity prohibited by this Article. SECTION 3. An employee who has been determined by the Company to have violated the provisions of the Article may be disciplined up to and including discharge. Such discipline shall not be subject to the Grievance and Arbitration provisions of this Agreement. SECTION 4. The Company shall institute no lockout of employees during the terms of this Agreement. ARTICLE 42. INSURANCE SECTION 1. The Company will make available to all employees the Company's basic medical insurance plan. The insurance plan premiums are subject to change each July 1. If the premium increase is 10% or more on any plan anniversary date, the Company and the Union will meet to consider alternative levels of coverage to hold the rate increase down. However, if the Company and Union do not reach agreement, the benefit levels in effect on January 1, 2017, will be continued. The Company may provide alternative insurance plans but will have no duty to continue to provide multiple plan choices. SECTION 2. Effective January 1, 2016, the Company will pay 75% towards the cost of employees -only coverage and 81 % toward the cost of dependent -level coverage for all employees. No insurance supplement will be paid. 25 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 29 SECTION 3. The Company will provide life insurance equal to or better than the current life insurance plan as of July 29, 2010. SECTION 4. The Company agrees to provide each bus operator with a $100,000 felonious assault insurance coverage (currently Policy No. C -2881 with 'Union Labor Life Insurance Company). ARTICLE 43. DISCRIMINATION SECTION 1. The provisions of this Agreement shall be applied equally to all employees. The Company and the Union agree that there shall be no discrimination against any employee on the basis of sex, race, color, age, religion, or national origin, or disability for which with or without a reasonable accommodation the employee can perform the essential functions of the job. ARTICLE 44. PART -TIME EMPLOYEES SECTION 1. The Company may hire a maximum of twelve (12) part -time operators; however, no part-time operator may be utilized if a full -time operator is on lay off. SECTION 2. The wage rates and fringe benefits provided part-time bus operators shall be limited to: a) Hourly rates for park -time bus operators shall be 80% of the hourly rates under Section 16. b) Part-time operators shall be limited to 30 hours of work per week on fixed route service (with the exception of the Article 10 procedure). However, the Company may, at its discretion, assign work in excess of 30 hours per week fixed -route service if the extra board is exhausted or if regular operators are not available for the extra work. c) Part -time bus operators shall be entitled to holiday and holiday pay as outlined in Article 25, except that holiday pay shall be on the basis of two hours for each holiday. Part-time bus operators shall also receive 25% of the Christmas Bonus. d) Part -time bus operators shall receive a vacation allowance on the basis of 4 hours pay for each 208 hours worked during the previous calendar year. e) Participation of part -time bus operators in a pension plan will be governed by the provisions of the Transit Management of Wilmington Local Union 1328 Retirement Plan. heel Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 30 f) Part-time operators who have worked at least thirty (30) hours in a week will not be assigned to open bid runs if a full -time operator is available. g) Promotion of a part-time employee to a full -time position will be determined by the sole discretion of the Company; however, the Company agrees to consider hours worked, customer service record, safety record, and attendance record. ARTICLE 45. EMERGENCY RESPONSE SECTION 1. In the event of an emergency that threatens our community, it is our responsibility to respond with the ability to use every vehicle to assist the local governments with evacuations, transporting goods or emergency personnel to the affected area, and /or protecting our equipment by moving it to a safe location. During adverse weather or emergency events all employees must report to work at their assigned time unless otherwise instructed by their supervisor. If not scheduled to work and an emergency is declared it is the responsibility of all employees of Transit Management of Wilmington to contact their supervisor for instructions. Employees that fail to report to work will face discipline up to and including the possibility of termination. ARTICLE 46. SUPERVISOR ROLES SECTION 1. Supervisory employees shall not be permitted to do any work performed by employees covered by this Agreement, with the exception of emergency conditions when no bargaining unit employees are available. The Company will make every effort to relieve the supervisor with a bus operator as soon as possible. ARTICLE 47. LEGAL AGREEMENT SECTION 1. Should any part or portion of this Agreement as herein contained be rendered or declared illegal, legally invalid or unenforceable by reason of any existing or subsequently enacted legislation, or by any decree of a court of competent jurisdiction, or by decision of any authorized government agency, such invalidation of such part or portion shall not invalidate the remaining parts or portions thereof. In the event of such occurrences, the parties agree to meet immediately and, if possible, negotiate substitute provisions for such parts or portions rendered or declared illegal or invalid. The remaining parts, portions or provisions shall remain in full force and effect. SECTION 2. No provisions or terms of this Agreement may be amended, modified, changed, altered or waived except by written document executed by the Company and the Union. 27 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 31 SECTION 3. The terms set forth in this Agreement constitute the complete and entire agreement between the Company and the Union. The parties acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law from the area of collective bargaining and that the understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set forth in the Agreement. Therefore, the Company and the Union, for the life of this Agreement, each voluntarily and unqualifiedly waiver the right, and each agrees that the other shall not be obligated, to bargain collectively with respect to any subject or matter referred to or covered in this Agreement, or to any subject or matter which the parties could have known of by reasonable diligence. This Contract ends any prior past practices. ARTICLE 48. COMPLETE AGREEMENT AND WAIVER a) During the negotiations resulting in this Agreement, the Company and the Union each had the unlimited right and opportunity to make demands and proposals with respect to any subject matter as to which the National Labor Relations Act imposes an obligation to bargain. This Agreement contains the entire understanding, undertaking, and the agreement of the Company and the Union and finally determines all matters of collective bargaining for its term. Changes in this Agreement must be reduced to writing and executed by both the Company and the Union. b) This Agreement comprises the total and entire Agreement pertaining to wages, rates of pay, hours of employment and other terms and conditions of employment with respect to the employees covered by this Agreement. There are no side agreements, oral agreements, or other agreements not encompassed herein, which either the Union or any employee in the unit may hereafter raise based on past practice or otherwise, which will entitle the Union or any employee to any right, privilege or other benefit not specifically set out herein. All past practices, whether written or oral, existing prior to the effective date of this Agreement are terminated as of the effective date of this Agreement unless they have been reduced to writing and expressly incorporated into the terms of this Agreement. c) No provisions or terms of this Agreement may be amended, modified, changed, altered or waived except by written document executed by the Company and the Union. 28 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 32 d) The Company and Union agree that they will comply with all Local, State, and Federal Laws. ARTICLE 49. TERMS OF AGREEMENT This Agreement shall remain in effect starting at Ratification through JUNE 30, 2019, and from year to year thereafter if neither party shall give the other written nof#ce sixty (60) days prior to JUNE 30, 2019, or JUNE 30 of each year thereafter, of its desire to terminate, negotiate changes in, additions to, or deletions from the existing agreement. TM of WILMINGTON By: Date. 7 ATV., LOCAL 1328 By. f , r , r Date: /j �r �c 20 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 33 EMPLOYMENT AGREEMENT This contract is made and entered into by and between the CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY, operating pursuant to N.C.G.S. Title 160A, Article 25, hereinafter referred to as the "Authority," and, Albert Eby, hereinafter referred to as "Executive Director." WITNESSETH WHEREAS, the Authority requires the employment of an Executive Director to manage administrative matters of the Authority in carrying out its responsibilities; and WHEREAS, the Authority is authorized to employ persons deemed necessary to carry out the management functions and duties assigned to them by the authority and to fix their compensation, within the limit of available funds; WHEREAS, the Executive Director has been acting as the Executive Director since July 1, 2004 and desires to continue acting as Executive Director to the Authority; NOW, THEREFORE, in consideration of the mutual covenants and terms and conditions herein contained, and of the execution hereof, the parties agree and bind themselves to the obligations and performance of the tasks as follows: SECTION 1: PURPOSE The purpose of this Agreement is for the Authority to continue to employ Executive Director to manage the Authority in the course and scope of the Authority's performance of its duties and provision of transportation services. Nothing in this Agreement is intended to prevent the Authority and the Executive Director from amending this Agreement in the future to expand the scope of the Agreement. SECTION 2: TERM A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Authority to terminate the services of the Executive Director at any time, subject only to the provisions set forth in Section 11, Paragraph A of this Agreement. B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Executive Director to resign at any time from his position with the Authority, subject only to the provisions set forth in Section 11, Paragraph C, of this Agreement. C. The terms of this Agreement shall remain in effect from July 1, 2016 until June 30, 2020 or until such time as either party should desire to terminate the agreement under the provisions provided herein. Executive Director Contract Board of Comkggib 4l4r� - November 18, 2019 ITEM: 12- 3 - 34 SECTION 3: OBLIGATIONS OF EXECUTIVE DIRECTOR The Executive Director will manage the Authority on all issues as requested by the Authority. The Executive Director is expected to devote a minimum of forty (40) hours per week to the business of the Authority, excluding any vacation, sick or holiday time used. SECTION 4: SALARY The Director shall be compensated as follows: • For the period beginning July 01, 2016 and ending December 31, 2016, the Executive Director's base salary shall be One Hundred Seventeen Thousand Dollars ($117,000.00). • For the period beginning January 01, 2017 and ending June 30, 2017, the Executive Director's salary shall be One Hundred Thirty -two Thousand Dollars ($132,000.00). • For the period beginning July 01, 2017 and ending June 30, 2018, the Executive Director's salary shall be One Hundred Thirty -eight Thousand Six Hundred Dollars ($138,600.00). • For the period beginning July 01, 2018 and ending June 30, 2019, the Executive Director's salary shall be One Hundred Forty -five Thousand Five Hundred Thirty Dollars ($145,530.00). • For the period beginning July 01, 2019 and ending June 30, 2020, the Executive Director's salary shall be One Hundred Fifty -two Thousand Eight Hundred Dollars ($152,800.00). This salary is payable in installments at the same time as other employees of the Authority are paid. The Executive Director is eligible for all other compensation as generally offered to employees to include any cost of living amount set forth by the Authority, longevity, bonus, or other similar compensation recognized by the typical employees. SECTION 5: GROUP INSURANCE PLAN The Executive Director is eligible to participate in the Authority's group insurance plan, including health, dental and short term disability. SECTION 6: AUTOMOBILE ALLOWANCE The Executive Director shall be entitled to an automobile allowance of $6,000.00 per year. The Executive Director shall not receive compensation or reimbursement for automobile use other than the annual automobile allowance. Executive Director Contract Board of ComAiggroAA' November 18, 2019 ITEM: 12- 3 - 35 SECTION 7: DUES AND SUBSCRIPTIONS The Authority agrees to budget and to pay for the professional dues and subscriptions of Executive Director necessary for his continuation and full participation in national, regional, state and local associations and organizations necessary and desirable for his continued professional participation, growth and advancement, and for the good of the Authority. SECTION 8: PROFESSIONAL DEVELOPMENT The Authority hereby agrees to budget for and pay the travel and subsistence expenses of Executive Director for professional and official travel, meetings and occasions adequate to continue the professional development of Executive Director and to adequately pursue necessary official and other functions for the Authority. Budget amounts,shall be reviewed and approved by Authority Board of Directors. SECTION 9: DISABILITY If the Executive Director is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or health for a period of four (4) successive weeks beyond any accrued sick leave, or for twenty (20) working days over a thirty (30) working day period, the Authority shall have the option of terminating this agreement subject to the severance pay requirements of Section 11, Paragraph A. SECTION 10: SUSPENSION Authority Board of Directors may suspend Executive Director with full pay and benefits at any time during the term of this agreement but only if a majority of the Board of Directors, after meeting in a closed session hearing, votes to suspend Executive Director for just cause provided. "Just cause" for termination shall mean: That the Authority, acting in good faith based upon the information then known to the Authority, determines that Executive Director has committed or engaged in conduct including but not limited to: willful misconduct, gross negligence, charges of theft, fraud, or other illegal or dishonest conduct which are considered to be harmful to the Authority by the majority vote of its Board of Directors; refusal or unwillingness to perform job duties, failure to adequately perform job duties as outlined in the job description, habitual absenteeism, substantial dependence on alcohol or any controlled substance, sexual or other forms of illegal harassment, conduct that reflects adversely upon, or making any remarks disparaging of the Authority, its Board, Officers or Directors; insubordination; any willful act that is likely to and which does, in fact, have the effect of injuring the reputation, of the Authority; violation of fiduciary duty, violation of any duty of loyalty, breach of any term of this Agreement, and matters of similar gravity to any of the above enumerated grounds. Termination with Just Cause must be made with notice to Executive Director and an opportunity to present facts and argument on his Executive Director Contract Board of ComW90r1#r3 - November 18, 2019 ITEM: 12- 3 - 36 behalf. In the event Executive Director is terminated for Just Cause, he will not be entitled to any severance payments pursuant to Section 11, but will be entitled to all compensation, benefits and unreimbursed expenses accrued through the date of termination. The parties acknowledge that this definition of "Just Cause" is not intended and does not apply to any aspect of the relationship between the Authority and any of its employees, including Executive Director, beyond determining his eligibility for severance payments. Executive Director shall be given written notice setting forth any charges at least ten (10) days prior to such hearing by the Authority Board of Directors bringing such charges. SECTION 11: TERMINATION, RESIGNATION and SEVERANCE PAY A. In the event the Executive Director is terminated by the Authority before expiration of the aforesaid term of employment and during such time that the Executive Director is willing and able to perform his duties under this agreement, the Authority agrees to pay Executive Director a lump sum cash payment equal to six (6) months aggregate Salary at the time of termination. This severance package shall be in full satisfaction of any claims that the Executive Director may have against the Authority and the Authority may, at its sole discretion, require his signature on such release. B. In the event the Executive Director is terminated for just cause or because of his conviction of any state or federal misdemeanor or felony, then, in that event, Authority shall have no obligation to pay the monthly severance sum. C. In the event the Executive Director voluntarily resigns his position with the Authority before the expiration of the term of his employment, then the Executive Director shall give the Authority sixty (60) days notice in advance unless the parties agree otherwise. There will be no severance pay in the event that the Executive Director resigns his position. SECTION 12: GENERAL TERMS AND CONDITIONS A. Written Notice Delivery Any notice required or permitted to be given under this Agreement by one party to the other party shall be in writing and shall be given and deemed to have been given immediately if delivered in person to the recipient's address set forth in this section, or on the date shown on the certificate of receipt if placed in the United States mail, postage prepaid, by registered or certified mail with return receipt requested, addressed to the receiving party at the address hereinafter specified. Executive Director Contract Board of Comr>N°sTAA7 November 18, 2019 ITEM: 12- 3 - 37 B. Executive Director's Address The address for the Director for all purposes under this Agreement and for all notices hereunder shall be: Albert Eby P.O. Box 12667 Wilmington, NC 28405 C. Authority's Address The address for the Authority for all purposes under this Agreement and for all notices hereunder shall be: Cape Fear Public Transportation Authority P.O. Box 12630 Wilmington, NC 28405 D. Signatories Having agreed to the terms herein, the undersigned signatories hereby represent and warrant that they have authority to enter into this Agreement. E. Applicable Law and Venue This Agreement and its incorporated documents shall be governed by and construed in accordance with the laws of the State of North Carolina. The venue of any suit brought concerning this Agreement or its incorporated documents is fixed in any court of competent jurisdiction in New Hanover County, North Carolina, and all payments shall be due and payable in New Hanover County, North Carolina. F. Amendments This Agreement may be amended only upon written Agreement signed by the parties. G. Severability/Interpretation The fact that a particular provision in this Agreement is held under any applicable law to be void or unenforceable in no way affects the validity of other provisions and the Agreement will continue to be binding on both parties. Any provision that is held to be void or unenforceable will be interpreted by the parties or the courts to be replaced with language that is as close as possible to the intent of the original provision so as to effectuate the purpose of this Agreement. Any ambiguous or conflicting terms shall be interpreted and construed in such a manner as to accomplish the purpose of the Agreement. [SIGNATURES ON FOLLOWING PAGE] Executive Director Contract Board of Com Orf&r - November 18, 2019 ITEM: 12- 3 - 38 AGREED AND ACCEPTED this the ?-Zw" day of ! 2_rkwl;4_V , 2016. ALBERT EBY Executive Director e Fearp wave 6 CAPE FEAR PUBLIC TRANSPORTAT N 1 '000-0 -WIMP AUTHORITY est.2004 r10 �0elOCl William Bryden Chairman ATTEST: on Betz Secretary APPROVED AS TO FORM: 9JA �4 f;-) Noel Fox Attorney, CFPTA This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act. Vf — - - VJ e mi i, CPA ire for o Finance & Administration [NOTARY ACKNOWLEDGMENTS ON FOLLOWING PAGE] Executive Director Contract Board of ComrEPRAgW- November 18, 2019 ITEM: 12- 3 - 39 STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER r On this � day of �& bel—,2016, personally appeared before me, the said named Albert Eby to me known and known to me to be the person described in and who executed the foregoing instrument anjtyn�)_acknowledged that he (or she) executed the same. STATE OF NOW COUNTY OF NEW HANOVER 4(m� d 11"J ta-- tary Public My Commission Expires: DC J &K- bl� Ada Ci I, the undersigned Notary Public, do hereby certify that Don Betz personally came before me this day and acknowledged she is Secretary of the Cape Fear Public Transportation Authority and that, by authority duly given and as the act of the constituent institution, the foregoing instrument was signed in its name by its Chairman. WITNESS my hand and notarial seal, this the ,�; day or rnheti , 2016. ,`vo0ema ®asoeaep®rarE` LCD- -� Not Public My ommission Expires: b Executive Director Contract Board of Co4%giWri - November 18, 2019 ITEM: 12- 3 - 40 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 41 6/30/2019 PLACED IN ACCOUNT DESCRIPTION SERVICE LIFE COST 1 11101 -301 LAND LAND 7/1/1974 26,070.00 1 11101 -301 LAND LAND - FORMER CORNING PROPERTY 4/11/2007 612,923.24 1 11101 -301 LAND DIVISION DRIVE PROPERTY 4/30/2008 1,750,460.00 1 11101 -301 LAND DIVISION DRIVE PROPERTY - Parcel 2 12/30/2011 327,951.36 1 11101 -301 LAND 520 NORTH 3RD STREET 11/3/2016 1,370,000.00 4,087,404.60 2 11101 -302 BUILDINGS CANDO STREET 4/18/2011 480 4,157,670.55 2 11101 -302 BUILDINGS CNG FILLING STATION 5/1/2015 180 977,725.64 2 11101 -302 BUILDINGS OPERATIONS CENTER CASTLE HAYNE RD - SITE WORK PRE CONSTRUC 6/1/2015 480 1,897,471.30 2 11101 -302 BUILDINGS OPERATIONS CENTER CASTLE HAYNE RD - CONCRETE 6/1/2015 240 1,242,872.00 2 11101 -302 BUILDINGS OPERATIONS CENTER CASTLE HAYNE RD - BUILDING 6/1/2015 480 5,940,498.00 2 11101 -302 BUILDINGS NEWWIRTH MOTORS BUILDING 480 - 14,216,237.49 3 11101 -303 BUSES GILLIG BUS 7/1/2003 120 276,952.42 3 11101 -303 BUSES GILLIG BUS 7/1/2003 120 276,952.42 3 11101 -303 BUSES GILLIG BUS 7/1/2003 120 276,952.41 3 11101 -303 BUSES GILLIG BUS 7/1/2003 120 276,952.41 3 11101 -303 BUSES FAREBOXES 7/1/2003 120 275,465.00 3 11101 -303 BUSES OPTIMA BUS W /FARE BOX 9/1/2003 120 297,341.50 3 11101 -303 BUSES GILLIG BUS 11/1/2003 120 280,924.00 3 11101 -303 BUSES GILLIG BUS 11/1/2003 120 280,924.00 3 11101 -303 BUSES GILLIG BUS 11/1/2003 120 280,924.00 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 41 3 11101 -303 BUSES FAREBOXES 11/1/2003 120 48,542.55 3 11101 -303 BUSES FAREBOXES (2) 10/30/2004 120 34,115.00 3 11101 -303 BUSES BUS 2/15/2005 120 280,683.00 3 11101 -303 BUSES BUS 2/15/2005 120 280,683.00 3 11101 -303 BUSES ODYSSEY FAREBOX 6/15/2005 120 11,750.00 3 11101 -303 BUSES ODYSSEY FAREBOX 6/15/2005 120 11,750.00 3 11101 -313 BUSES OPTIMA BUS TROLLEY 6/15/2007 120 292,429.50 3 11101 -313 BUSES GILLIG BUS # 702 10/22/2007 144 330,457.00 3 11101 -313 BUSES FAREBOX 1/28/2008 120 12,344.04 3 11101 -313 BUSES FAREBOX 1/28/2008 120 12,344.04 3 11101 -313 BUSES FAREBOX 12/10/2008 120 48,864.00 3 11101 -303 BUSES 28' LTV WITH LIFT 4/30/2009 60 84,921.00 3 11101 -303 BUSES 28' LTV WITH LIFT 4/30/2009 60 84,921.00 3 11101 -313 BUSES FAREBOX 11/17/2009 120 1,710.86 3 11101 -313 BUSES CUTAWAY #911 1/1/2010 120 89,509.00 3 11101 -313 BUSES CUTAWAY #910 1/1/2010 120 91,213.55 3 11101 -313 BUSES CUTAWAY #907 1/1/2010 120 90,844.44 3 11101 -313 BUSES CUTAWAY #908 1/1/2010 120 91,244.44 3 11101 -313 BUSES CUTAWAY #909 1/1/2010 120 90,844.43 3 11101 -313 BUSES 8/15/2010 120 38,663.24 3 11101 -313 BUSES 11/1/2010 120 34,319.54 3 11101 -313 BUSES HYBRYD 11/1/2011 120 554,755.00 3 11101 -313 BUSES HYBRYD 11/1/2011 120 554,755.00 3 11101 -313 BUSES Gillig 35' CNG - 84949 6/1/2015 120 455,916.25 3 11101 -313 BUSES Gillig 35' CNG - 84950' 6/1/2015 120 455,916.25 3 11101 -313 BUSES Gillig 35' CNG 2/4/2016 120 462,127.00 3 11101 -313 BUSES Gillig 35' CNG 2/4/2016 120 462,127.00 3 11101 -313 BUSES Gillig 35' CNG 2/4/2016 120 462,127.00 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 42 3 11101 -313 BUSES Gillig 35' CNG 2/4/2016 120 462,127.00 3 11101 -313 BUSES 28' LTV WITH LIFT - CNG 9/1/2015 84 139,223.82 3 11101 -313 BUSES 28' LTV WITH LIFT 6/1/2016 84 116,708.25 3 11101 -313 BUSES 28' LTV WITH LIFT 6/1/2016 84 116,708.25 3 11101 -313 BUSES 28' LTV WITH LIFT 6/1/2016 84 116,708.25 3 11101 -313 BUSES Used - 28' LTV Gosh 12/1/2015 36 10,000.00 3 11101 -313 BUSES 28' LTV WITH LIFT 3/1/2017 120 107,276.57 3 11101 -313 BUSES 28' LTV WITH LIFT 3/1/2017 120 103,311.07 3 11101 -313 BUSES Gillig 35' CNG 6/1/2018 120 468,323.64 3 11101 -313 BUSES Gillig 35' CNG 6/1/2018 120 468,323.64 3 11101 -313 BUSES 28' LTV WITH LIFT GLAVAL CNG 8/1/2018 120 134,968.43 3 11101 -313 BUSES 28' LTV WITH LIFT GLAVAL CNG 8/1/2018 120 134,968.43 3 11101 -313 BUSES 28' LTV WITH LIFT GLAVAL CNG 8/1/2018 120 134,968.43 3 11101 -313 BUSES Gillig 35' CNG 7/1/2019 120 505,135.23 3 11101 -313 BUSES Gillig 35' CNG 7/1/2019 120 505,135.23 3 11101 -313 BUSES Gillig 35' CNG 7/1/2019 120 505,135.23 3 11101 -313 BUSES Gillig 35' CNG 7/1/2019 120 505,135.23 12,527,421.99 4 11101 -304 TRUCKS 2008 HUDSON TRAILER 8/1/2009 60 4,195.00 4 11101 -304 TRUCKS 7/7/2012 60 1,100.00 4 11101 -304 TRUCKS 2014 GMC CNG 4/1/2015 60 34,156.32 4 11101 -304 TRUCKS 2014 GMC 1/2 Ton 6/1/2015 60 45,036.97 84,488.29 5 11101 -305 AUTOMOBILES 2010 FORD ESCAPE HYBRID 10/1/2009 60 27,532.08 5 11101 -305 AUTOMOBILES 2010 FORD ESCAPE HYBRID 10/1/2009 60 27,532.08 5 11101 -305 AUTOMOBILES 2016 Chevy Equinox 11/17/2015 60 18,669.00 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 43 5 11101 -305 AUTOMOBILES 2017 Ford C -Max 9/14/2017 60 21,533.00 95,266.16 6 11101 -306 GARAGE & SHOP EQUIP BRAKE LATHE 10/1/1996 96 40,485.00 6 11101 -306 GARAGE & SHOP EQUIP TIRE MACHINE 3/1/2001 96 1,546.48 6 11101 -306 GARAGE & SHOP EQUIP WHEEL HOIST 1/15/2003 96 3,807.00 6 11101 -306 GARAGE & SHOP EQUIP REFRIGERANT RECLAIMER 1/15/2003 96 1,749.00 6 11101 -306 GARAGE & SHOP EQUIP HI- PRESSURE CLEANER 3/15/2003 96 3,746.00 6 11101 -306 GARAGE & SHOP EQUIP BRAKE LATHE 4/15/2003 96 4,389.00 6 11101 -306 GARAGE & SHOP EQUIP FLOOR JACKS (2) 5/15/2003 96 4,658.00 6 11101 -306 GARAGE & SHOP EQUIP FORKLIFT 6/30/2003 96 26,672.00 6 11101 -306 GARAGE & SHOP EQUIP ENGINE DOLLY 1/1/2004 96 4,350.00 6 11101 -306 GARAGE & SHOP EQUIP OPS CENTER 6/1/2015 96 84,105.46 6 11101 -306 GARAGE & SHOP EQUIP GAS LEAK DETECTION SYSTEM 4/4/2017 96 6,415.00 181,922.94 7 11101 -307 FURNITURE & OFFICE EQUIP TRANSIT PHONE SYSTEM 6/30/2005 96 43,071.37 7 11101 -307 FURNITURE & OFFICE EQUIP COIN SORTER 5/1/1996 60 8,147.00 7 11101 -307 FURNITURE & OFFICE EQUIP VIDEO CAMERAS 9/1/1996 96 18,978.05 7 11101 -307 FURNITURE & OFFICE EQUIP VIDEO CAMERAS/RECORDERS (17) 1/1/2004 60 40,805.66 7 11101 -307 FURNITURE & OFFICE EQUIP DELL LAPTOPS (4) 9/15/2004 60 8,001.00 7 11101 -307 FURNITURE & OFFICE EQUIP DELL NETWORK SYSTEM 9/15/2004 60 4,990.00 7 11101 -307 FURNITURE & OFFICE EQUIP FAX MACHINE 6/30/2008 60 300.97 7 11101 -307 FURNITURE & OFFICE EQUIP KONICA MINOLTA COPIER 3/1/2009 60 6,168.32 7 11101 -307 FURNITURE & OFFICE EQUIP KONICA MINOLTA COPIER 3/1/2009 60 5,430.32 7 11101 -307 FURNITURE & OFFICE EQUIP COMPUTER EQUIPMENT 1/31/2009 60 5,108.96 7 11101 -307 FURNITURE & OFFICE EQUIP SECURITY CAMERAS 1/8/2009 60 6,000.00 7 11101 -307 FURNITURE & OFFICE EQUIP COMPUTER EQUIPMENT 5/1/2010 60 3,168.00 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 44 7 11101 -307 FURNITURE & OFFICE EQUIP SERVER 9/1/2009 60 16,799.84 7 11101 -307 FURNITURE & OFFICE EQUIP HVAC FOR SERVER 9/1/2009 60 6,522.84 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 12/20/2010 96 55,517.62 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 12/20/2010 96 54,297.72 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 12/20/2010 96 22,219.70 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 7/29/2010 96 39,000.00 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 11/1/2011 96 1,170.33 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 4/15/2011 60 81,596.22 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 9/1/2010 60 3,642.48 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 2/15/2011 60 3,280.51 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 7/15/2011 60 6,130.99 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 7/15/2011 60 1,197.39 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 9/15/2011 60 1,354.34 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 2/15/2011 60 3,965.00 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 2/25/2011 60 3,000.00 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 5/17/2011 60 1,768.15 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 4/15/2011 60 3,689.94 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 2/13/2011 60 4,462.68 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 5/1/2011 60 1,503.46 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 4/18/2011 60 21,572.69 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 3/25/2011 60 682.57 7 11101 -307 FURNITURE & OFFICE EQUIP MACOLA ES 7/1/2011 60 28,071.88 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 9/1/2011 60 6,400.53 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 2/1/2011 60 96,422.00 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 4/18/2011 60 15,000.00 7 11101 -307 FURNITURE & OFFICE EQUIP CANDO STREET ADDITIONS 8/1/2011 60 13,459.55 7 11101 -307 PARA MOBILE DATA DEVICE AND SOFTWARE 3/31/2014 60 46,004.00 7 11101 -307 FURNITURE & OFFICE EQUIP OPS CENTER - Institutional Interiors, Inc 6/1/2015 60 175,396.26 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 45 7 11101 -307 FURNITURE & OFFICE EQUIP OPS CENTER - Other, Genfare and Leiusre Fitness Equip 6/1/2015 60 60,951.00 7 11101 -307 FURNITURE & OFFICE EQUIP OPS CENTER - Asset Works & Sound Decisions 6/1/2015 60 95,367.71 7 11101 -307 FURNITURE & OFFICE EQUIP OPS CENTER - COPYPRO COPIES 6/1/2015 60 8,041.16 7 11101 -307 FURNITURE & OFFICE EQUIP Foxster Solutions - Medicaid Billing Software NC - Tracks 2/1/2017 60 7,600.00 7 11101 -307 FURNITURE & OFFICE EQUIP NEW SERVER AND SUPPORT EQUIPMENT - AVL 10/1/2016 60 15,942.33 7 11101 -307 FURNITURE & OFFICE EQUIP NEW SERVER AND SUPPORT EQUIPMENT - AVL 6/30/2017 60 44,693.00 7 11101 -307 FURNITURE & OFFICE EQUIP NEW PHONE SYSTEM SPIRIT 12/1/2107 60 7,679.98 1,104,573.52 8 11101 -308 BUS SHELTERS & BENCHES BUS SIGNS 2/1/1993 48 3,055.50 8 11101 -308 BUS SHELTERS & BENCHES BUS SHELTER RENOVATION 12/1/1993 48 34,618.71 8 11101 -308 BUS SHELTERS & BENCHES BENCHES (43) 4/30/2003 48 23,208.00 8 11101 -308 BUS SHELTERS & BENCHES BUS SHELTERS (15) 6/30/2003 48 47,775.00 8 11101 -308 BUS SHELTERS & BENCHES TRASH RECEPTACLES 6/30/2003 48 13,380.00 8 11101 -308 BUS SHELTERS & BENCHES BENCHES 1/1/2004 48 484.59 8 11101 -308 BUS SHELTERS & BENCHES TRASH RECEPTACLE 1/1/2004 48 758.00 8 11101 -308 BUS SHELTERS & BENCHES SOLAR LIGHTING (15 SHELTERS) 4/15/2005 48 18,225.00 8 11101 -308 BUS SHELTERS & BENCHES TROLLEY MEDALLIONS AND SIGNS 8/1/2007 48 5,435.92 8 11101 -308 BUS SHELTERS & BENCHES BUS STOP SIGNS AND POLES 3/31/2008 48 61,771.33 8 11101 -308 BUS SHELTERS & BENCHES SHELTERS (5) 3/31/2008 48 24,937.50 8 11101 -308 BUS SHELTERS & BENCHES BUS SHELTERS 8/22/2008 48 18,529.14 8 11101 -308 BUS SHELTERS & BENCHES BUS SHELTERS 4/1/2010 48 11,351.12 8 11101 -308 BUS SHELTERS & BENCHES BUS SHELTERS 3/1/2010 48 26,334.76 8 11101 -308 BUS SHELTERS & BENCHES BUS SHELTERS 10/1/2011 48 3,810.68 8 11101 -308 BUS SHELTERS & BENCHES BUS SHELTERS 12/1/2010 48 1,349.15 8 11101 -308 BUS SHELTERS & BENCHES UNCW PROJECT 10/1/2014 48 32,174.67 8 11101 -308 BUS SHELTERS & BENCHES 4/1/2015 48 14,995.00 8 11101 -308 BUS SHELTERS & BENCHES 10/1/2016 48 82,773.85 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 46 8 11101 -308 BUS SHELTERS & BENCHES 4/1/2017 48 24,223.12 8 11101 -308 BUS SHELTERS & BENCHES 8/1/2017 48 71,114.74 8 11101 -308 BUS SHELTERS & BENCHES 12/1/2017 48 160,059.65 8 11101 -308 BUS SHELTERS & BENCHES 6/1/2018 48 112,663.30 8 11101 -308 BUS SHELTERS & BENCHES 12/1/2018 48 10,651.49 803,680.22 10 11101 -310 AUTOMATIC VEHICLE LOCATO] Digital Recorders AVL Systems 3/1/2007 120 108,388.83 10 11101 -310 AUTOMATIC VEHICLE LOCATO] Automatic Vehicle Locator Project 12/10/2007 120 84,377.88 10 11101 -310 AUTOMATIC VEHICLE LOCATO] Automatic Vehicle Locator (3) 12/17/2007 120 18,320.65 10 11101 -310 AUTOMATIC VEHICLE LOCATO] GFI Interface 10/1/2016 120 81,159.00 10 11101 -310 AUTOMATIC VEHICLE LOCATO] Digital Recorders DR700S (2) 3/1/2017 120 12,223.50 10 11101 -310 AUTOMATIC VEHICLE LOCATO] Digital Recorders DR700S (2) 3/1/2017 120 12,223.50 10 11101 -310 AUTOMATIC VEHICLE LOCATO] Digital Recorders DR700S (3) 2/1/2019 120 45,837.00 362,530.36 10 11101 -310 RADIO EQUIPMENT RADIOS 3/1/2001 96 81,241.00 10 11101 -310 RADIO EQUIPMENT MOTOROLA MCS 2000 (4) 7/28/2003 96 7,600.00 10 11101 -310 RADIO EQUIPMENT MOTOROLA MOBILE RADIOS (3) 1/1/2004 96 5,652.00 10 11101 -310 RADIO EQUIPMENT MOTOROLA MOBILE RADIOS (3) 9/1/2006 96 5,370.00 10 11101 -310 RADIO EQUIPMENT RADIOS (4) 10/25/2007 96 7,136.00 10 11101 -310 RADIO EQUIPMENT RADIO BASE STATION 4/30/2009 96 5,505.72 10 11101 -310 RADIO EQUIPMENT RADIOS (22) 4/30/2009 96 48,016.58 10 11101 -310 RADIO EQUIPMENT RADIO EQUIPMENT 11/20/2008 96 2,039.00 10 11101 -310 RADIO EQUIPMENT RADIO EQUIPMENT 9/1/2009 96 2,143.10 10 11101 -310 RADIO EQUIPMENT RADIO EQUIPMENT 9/1/2009 96 85,145.88 10 11101 -310 RADIO EQUIPMENT RADIO EQUIPMENT 7/30/2010 96 765.00 10 11101 -310 RADIO EQUIPMENT RADIO EQUIPMENT 8/5/2011 96 4,235.96 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 47 10 11101 -310 RADIO EQUIPMENT MOTOROLO - UPGRAGES 8/1/2018 96 27,998.25 282,848.49 12 11101 -312 8/9/2010 120 13,044.77 12 11101 -312 4/18/2011 120 49,807.00 12 11101 -312 STREETS 4/18/2011 240 661,802.43 12 11101 -312 STATION OPERATIONS CENTER CASTLE HAYNE RD - CANOPIES 6/1/2015 120 56,000.00 12 11101 -312 STATION OPERATIONS CENTER CASTLE HAYNE RD - FENCING 6/1/2015 120 96,588.00 12 11101 -312 STATION OPERATIONS CENTER CASTLE HAYNE RD - LANDSCAPING 6/1/2015 60 148,763.00 12 11101 -312 STATION OPERATIONS CENTER CASTLE HAYNE RD - FUEL DEPOT 6/1/2015 120 300,000.00 12 11101 -312 STATION OPERATIONS CENTER CASTLE HAYNE RD - VEHICLE WASH/MONEY RM 6/1/2015 120 341,704.00 1,667,709.20 13 11101 -313 VANS P801 VAN 5/7/2008 60 36,080.30 13 11101 -313 VANS P907 2009 FORD E350 CONVERSION VAN 1FTDS34L96DA40882 5/12/2009 60 37,144.00 13 11101 -313 VANS 2013 Ford Champion Crusader 11/6/2012 60 50,652.00 13 11101 -313 VANS 2013 Ford Champion Crusader 11/6/2012 60 50,652.00 13 11101 -313 VANS 2013 Ford Champion Crusader 11/29/2012 60 51,192.75 13 11101 -313 VANS 2013 Ford Champion Crusader 11/29/2012 60 51,192.75 13 11101 -313 VANS 2014 Ford Champion Crusader 3/1/2015 60 47,950.83 13 11101 -313 VANS 2014 Ford Champion Crusader 3/1/2015 60 47,950.83 13 11101 -313 VANS 2014 Ford Champion Crusader 3/1/2015 60 47,950.83 13 11101 -313 VANS 2014 Ford Champion Crusader 3/1/2015 60 47,950.83 13 11101 -313 VANS 2014 Ford Champion Crusader 3/1/2015 60 51,370.85 13 11101 -313 VANS 2016 Ford Champion Crusader 12/1/2015 60 56,817.27 13 11101 -313 VANS 2016 Ford Champion Crusader 12/1/2015 60 56,817.27 13 11101 -313 VANS 2018 STAR TRAN 7/1/2018 60 56,986.26 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 48 13 11101 -313 VANS 2018 STAR TRAN 7/1/2018 60 56,986.26 13 11101 -313 VANS 2018 STAR TRAN 7/1/2018 60 60,951.74 13 11101 -313 VANS 2018 STAR TRAN 7/1/2018 60 56,765.25 13 11101 -313 VANS 2018 STAR TRAN 7/1/2018 60 56,739.50 13 11101 -313 VANS 2018 STAR TRAN 7/1/2018 60 60,951.74 13 11101 -313 VANS 2018 STAR TRAN 7/1/2018 60 56,765.24 13 11101 -313 VANS 2019 STAR TRAN 4/1/2019 60 55,411.23 13 11101 -313 VANS 2019 STAR TRAN 4/1/2019 60 55,411.23 13 11101 -313 VANS 2019 STAR TRAN 5/1/2019 60 55,411.23 13 11101 -313 VANS 2019 STAR TRAN 5/1/2019 60 55,411.23 13 11101 -313 VANS 2019 STAR TRAN 5/1/2019 60 55,411.23 13 11101 -313 VANS Adjustment Schedule to equal BS 7/1/2015 60 1,316,924.65 14 11101 -314 VANS 2010 FORD E350 VAN 7/15/2010 60 20,620.00 14 11101 -314 VANS 2010 FORD E350 VAN 7/15/2010 60 20,620.00 14 11101 -314 VANS 2014 GMC Savanna 12 Person Van 5/26/20014 48 27,757.87 14 11101 -314 VANS 2014 GMC Savanna 12 Person Van 7/1/2015 48 26,666.67 14 11101 -314 VANS 2014 GMC Savanna 12 Person Van 7/1/2015 48 26,666.67 14 11101 -314 VANS 2014 GMC Savanna 12 Person Van 7/1/2015 48 26,666.66 148,997.87 Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 49 1 11101 -301 LAND 2 11101 -302 BUILDINGS 3 11101 -303 BUSES 4 11101 -304 TRUCKS 5 11101 -305 AUTOMOBILES 6 11101 -306 GARAGE & SHOP EQUIP 7 11101 -307 FURNITURE & OFFICE EQUIP 8 11101 -308 BUS SHELTERS & BENCHES 10 11101 -310 COMMUNICATION EQUIPMENT & AVL SYSTEMS 12 11101 -312 BUILDINGS IMPR 13 11101 -313 VANS - PARA 14 11101 -314 VANS-POOL CIP Shelters & Benches CIP Multimodal Total Fixed Assets Total Depreciation Net Fixed Asset Value Balance Sheet 1901, 1902, 1903, 1904 $2,020,540.92 Put in service 7/2019 Balance Sheet - Acc Depreciation Total Assets Board of Commissioners - November 18, 2019 ITEM: 12- 3 - 50 BS 6/30/19 4087405 14216238 12527421 179754 181923 1104573 803681 645378 1667709 1316924 148998 3,307,196.00 40,187,200 13,021,593 27,165,607 0.4 0.510000002 - 0.990000004 -0.45 0.06 -0.52 0.78 -0.85 -0.2 -0.65 0.13 36,880,005.78 4,087,404.60 14,216,237.49 12,527,421.99 84,488.29 95,266.16 181,922.94 1,104,573.52 803,680.22 645,378.85 1,667,709.20 1,316,924.65 148,997.87 36,880,005.78 37,454.59 3,269,739.24 40,187,199.61 27,165,607.00 13,021,592.61 40,187, l 99.61 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: November 18, 2019 REGULAR DEPARTMENT: Governing Body PRESENTER(S): Chairman Barfield CONTACT(S): Kym Crowell, Clerk to the Board SUBJECT: Committee Appointments BRIEF SUMMARY: Vacancies exist on the following boards and committees: • New Hanover County Commission on African - American History, Heritage and Culture • New Hanover County Cooperative Extension Advisory Council • New Hanover County Zoning Board of Adjustment • Parks Conservancy of New Hanover County, Inc. Board of Directors STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Make appointments. ATTACHMENTS: New Hanover County Commission on African - American History, Heritage and Culture New Hanover County Cooperative Extension Advisory Council New Hanover County Zoning Board of Adjustment Parks Conservancy of New Hanover County, Inc. Board of Directors COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Make appointments. COMMISSIONERS' ACTIONS: Board of Commissioners - November 18, 2019 ITEM: 13 The following appointments were made. New Hanover County Commission on African - American History, Heritage and Culture: Cynthia Pershia was appointed in the Civil Rights Community category. New Hanover County Cooperative Extension Advisory Council: Clayton Hamerski, Shirley Melito, Christy Spivey and Scott A. Winslow were reappointed. Jamille Bitting was appointed. New Hanover County Zoning Board of Adjustment: Henry A. Adams and Kristin K. Freeman were reappointed as regular members. Pete Devita and Michael J. Keenan, Sr. were appointed as alternate members. Parks Conservancy of New Hanover County, Inc. Board of Directors: Lynn Kozik was appointed. Board of Commissioners - November 18, 2019 ITEM: 13 COMMITTEE APPOINTMENT NHC Commission on African - American History, Heritage and Culture Vacancy: 1 — Civil Rights Community Term: Unexpired term, expiring 8/31/22 Attachments: Committee Information Sheet Application Board of Commissioners - November 18, 2019 ITEM: 13- 1 - 1 Eligible For Applicant Category Reappointment Nominations Cynthia Pershia Civil Rights Community Attachments: Committee Information Sheet Application Board of Commissioners - November 18, 2019 ITEM: 13- 1 - 1 NEW HANOVER COUNTY COMMISSION ON AFRICAN AMERICAN HISTORY, HERITAGE AND CULTURE Number of Members: 13 members, appointed in the categories as follows: 5 At- Large, 2 Business Community, 2 Civil Rights Community, 2 Education Community, 2 Faith Community Terms: Staggered initially; 3 years thereafter; no member shall serve more than two (2) full consecutive terms, unless there is a break of at least one (1) full term between appointments. Regular Meetings: Second Thursday of every month at 4:30 p.m. in the Human Resources Training Room A of the New Hanover County Government Center, 230 Government Center Dr., Wilmington, NC 28401. Statute or cause creating Board: BOCC bylaws adopted May 20, 2019. Brief on the functions: The commission shall be organized for the purpose of researching, investigating, discovering, preserving, collecting, cataloging, and celebrating African American culture, history, historical areas, sites and /or landmarks of focus in the county through collaboration with the Cape Fear Museum, New Hanover County Library, City of Wilmington Commission on African American History, NAACP, Arts Council of Wilmington and New Hanover County, UNCW, the North Carolina African American Heritage Commission, and other institutions, agencies and individuals with historical knowledge and expertise. The commission shall educate the community on historical areas and /or landmarks, and establish programs and initiatives that preserve and protect New Hanover County's African American history, heritage, arts and culture. The commission shall collaborate with the City of Wilmington Commission on African American History on special events and projects. Board of Commissioners - November 18, 2019 ITEM: 13- 1 - 2 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION Christopher F. Eaton 831 Bent Creek Dr., Unit 201 At -Large First 8/12/19 8/31/21 Wilmington, NC 28405 910 - 512 -6139 (C) Brenda R. Fong 215 Avant Dr. Business First 8/12/19 8/31/22 Wilmington, NC 28411 Community 910 - 799 -0914 (H) 910 - 232 -0323 (C) Angela G. Gaines 710 St. Andrews Dr., #32 Education First 8/12/19 8/31/22 Wilmington, NC 28412 Community 910 - 742 -9009 (C) Bernice S. Johnson 1000 Balfoure Dr. At -Large First 8/12/19 8/31/21 Wilmington, NC 28412 910 - 352 -6074 (C) Manuel Lloyd 204 Chablis Way Education First 8/12/19 8/31/22 Wilmington, NC 28411 Community 910 - 538 -4600 (C) Deborah D. Maxwell 121 Jamaica Dr. Civil Rights First 8/12/19 8/31/22 Wilmington, NC 28401 Community 910 - 508 -9414 (C) Board of Commissioners - November 18, 2019 ITEM: 13- 1 - 2 NEW HANOVER COUNTY COMMISSION ON AFRICAN AMERICAN HISTORY (CONT.) Tonia McKoy 2717 Old Wrightsboro Rd. At -Large First 8/12/19 8/31/21 Wilmington, NC 28405 910 - 547 -8828 (C) Sandra Oglesby 1508 Rockhill Rd. Faith Community First 8/12/19 8/31/22 Castle Hayne, NC 28429 910 - 675 -8040 (H) 910 - 409 -7952 (C) J'vanete Skiba 5217 Clear Run Dr. Faith Community First 8/12/19 8/31/22 Wilmington, NC 28403 910 - 232 -7855 (C) 910 - 350 -2031 (W) Islah Speller 410 North 71 St. Civil Rights First 8/12/19 8/31/22 Wilmington, NC 28401 Community 910 - 815 -1029 (H) 910 - 795 -8597 (C) Linda Thomas 123 South 10th St. Wilmington, NC 28401 At -Large First 8/12/19 8/31/21 910 - 660 -2657 (H) 910 - 617 -6230 (C) 910 - 332 -1138 (W) George Vlasits 6618 Motts Village Rd. At -Large First 8/12/19 8/31/21 Wilmington, NC 28412 910 - 465 -8871 (C) Stephanie Walker 319 Lido Dr. Business First 8/12/19 8/31/21 Wilmington, NC 28411 Community 910 - 408 -2293 (C) 910 - 338 -1466 (W) Staff liaison: Tufanna Bradley- Thomas Assistant County Manager 230 Government Center Dr., Suite 195 Wilmington, NC 28403 Revised: 09/2019 910- 798 -7174 Board of Commissioners - November 18, 2019 ITEM: 13- 1 - 3 Pia NEW HANOVER COUNTY'` BOARD OF COMMISSIONERS - 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION F = t Telephone (910) 798 -7149 FAX (910) 798 -7145 Board /Committee: NHC Commission on African American History, Heritage- and Culture Name: Cynthia Pershia E -Mail: cpershia@gmail.com Home Address: 1403 Setter Ct Wilmington, NC 28411 (Street) (Zip Code) Mailing Address if different: (City) (Zip Code) Home Phone: Fax: Cell: 910 -508 -9005 Business: Years living in New Hanover County: 5 Male: Female: ✓ Race: Black Age: 30 (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name No Employer. State Employees' Credit Union A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: Financial Services Officer Professional Activities: SECU Foundation Volunteer Activities: NILK Celebration Commitee Member; NAACP Member Why do you wish to serve on this board(committee? Excellent opportunity to not only learn, but teach others and preserve the rich African American history of our community. Conflict of Interest: If a board member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he /she has a separate, private, or monetary interest, either direct or indirect, in the issue under consideration. The member should then excuse himself/herself from voting on the matter. What areas of concern would you like to see addressed by this committee? Media coverage of Black empowerment events & recognition; Removal of monuments that shadow African American Hist. Qualifications for serving: NAACP member who learns about civil rights and actions that can be taken for change; This committee coincides directly with the movement of the NAACP Other municipal or county boards/committees on which you are serving: NA List three local personal references and phone numbers: RIEcEivEr-) Deborah Maxwell 910- 508 -9414 2. Gene Turner 910 - 799 -2030 B O C OFF, 3. Hollis Briggs 910 - 352 -2473 Date: October 18, 2019 Signature v , pew WJV Applications are kept on file for 18 months I understand that any board or committee appointee may be removed without cause by a majority, of County Commissioners. Please use reverse side for additional commrd of Commissioners - November 18, 2019 ITEM: 13- 1 - 4 COMMITTEE APPOINTMENTS NHC Cooperative Extension Advisory Council Vacancies: 5 Terms: 3 years, expiring 12/1/22 Applicant Eligible For Reappointment Nominations Jamille Bitting Dietrich J. Blum Clayton Hamerski (also applied for Zoning Board) X Shirley Melito X Christy Spivey X Scott A. Winslow X Attachments: Committee Information Sheet Applications Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 1 NEW HANOVER COUNTY COOPERATIVE EXTENSION ADVISORY COUNCIL Members: 16 Terms of Office: Initial terms shall commence December 1, 2017. Terms will be staggered as determined by the Board of Commissioners to serve one -year, two -year, and three -year terms. All appointees will serve in at -large capacities. Purpose: Cooperative Extension is a partnership between New Hanover County Government and North Carolina's two Land Grant universities — N.C. State in Raleigh and N.C. A&T State in Greensboro. Primary responsibilities include: 1. Provide input and direction for educational programming conducted by Cooperative Extension staff and volunteers in the areas of Consumer and Commercial Horticulture, 4 -H Youth Development, Family and Consumer Sciences, and Environmental Education. 2. Serve as an advocate for Cooperative Extension with citizens, community leaders, and elected officials. 3. Participate in and support Cooperative Extension programs and events. 4. Partner with the New Hanover County Friends of the Arboretum, the New Hanover County Master Gardener Association, other agencies, non - profit organizations, and companies to improve /expand facilities and services. Meetings: Four times yearly, held in auditorium at the New Hanover County Arboretum Statute or cause creating council: Cooperative Extension Director requested County Commissioners appoint members 1/23/2006. Revised membership structure approved 5/6/2013; 11/20/2017. Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 2 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Carol Bales First 12/1/17 12/1/20 4709 Rushing Drive Wilmington, NC 28409 910 - 632 -6681 (H) 910 - 795 -7052 (C) Nathan Bales First 12/1/17 12/1/18 4709 Rushing Drive Second 11/13/18 12/1/2021 Wilmington, NC 28409 910 - 632 -6681 (H) 910 - 431 -4774 (C) Qailinn C. Bowen First 12/1/17 12/1/20 937 S. 8t' Street Wilmington, NC 28401 910 -685 -3218 (C) Gabriella A. de Souza First 3/12/18 12/1/21 4011 Park Ave. Wilmington, NC 28403 910 -470 -7240 (C) Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 2 COOPERATIVE EXTENSION ADVISORY COUNCIL PAGE 2 Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 3 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Nicolas A. Field First 3/12/18 12/1/21 838 Shinnpoint Rd. Wilmington, NC 28409 910 - 338 -6554 (C) Clayton Hamerski First 1/22/18 12/1/19 537 Rose Avenue Wilmington, NC 28403 910 - 352 -7991 (H) Coleen M. Higgins First 12/1/17 12/1/20 7720 Masonboro Sound Road Wilmington, NC 28409 910 - 262 -3641 (C) Susan Jewell First 12/1/17 12/1/18 208 North Channel Haven Second 11/13/18 12/1/21 Wilmington, NC 28409 910 - 297 -3001 (C) Mary McKernan First 12/1/17 12/1/20 2523 Costmary Ln. #9 Wilmington, NC 28412 310 - 795 -9443 (H) & (C) Shirely Melito First 12/1/17 12/1/19 4616 Still Meadow Dr. Apt 102 Wilmington, NC 28412 C 910 - 922 -0887 (C) 910 - 798 -6642 (W) Charles F. Mincey First 12/1/17 12/1/20 5433 Widgeon Dr. Wilmington, NC 28403 910 - 799 -5391 (H) 910 - 262 -1143 (W) Sherri Robinson First 11/13/18 12/1/21 4412 McClelland Dr. Wilmington, NC 28405 910 -409 -5274 (C) Beth A. Scisco First 12/1/17 12/1/19 3909 Fawn Creek Drive Wilmington, NC 28409 lJ� 910 - 274 -3859 (C) Christy Spivey First 12/1/17 12/1/19 5422 Saltwater Run Wilmington, NC 28409 617 & 910 279 tS 910 - -4564 (H) (C) - -4664 (W) Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 3 COOPERATIVE EXTENSION ADVISORY COUNCIL PAGE 3 Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 4 -�K- TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION William S. Walsh First 12/1/17 12/1/18 4520 Exuma Lane Second 11/13/18 12/1/21 Wilmington, NC 28412 910 - 409 -1654 (C) Scott A. Winslow First 12/1/17 12/1/19 6805 Hardscrabble Ct. Wilmington, NC 28409 910 - 228 -8995 (H) & (C) 910 - 239 -9130 (W) Lloyd Singleton, Director File: /Cooperative Cooperative Extension Service Revised 11/2018 6206 Oleander Drive Wilmington, NC 28403 910 - 253 -2610 (0) 910 - 253 -2612 (Fax) Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 4 -�K- From:NHC Health Dept. 9107727805 71/05/2019 09:02 #982 P.001/001 NEW HANOVER COUNTY BOARD OF COMMISSIONERS `'�' ti :�, 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 ± +'/ Board /Committee: New Hanover County Cooperative Extension Advisory Council Name: Jamille Bitting JE.Maii:l jtbitting @gmail.com Home Address: 814 North 3rd Street Wilmington 28401 (Street) Ry /p Code) Mailing Address if different: (city) (Zip Code) Home Phone: Fax: Coll :336 -493 -8207 Business: Years living in New Hanover County: Q Male: Female: ✓ Race: Black Age: 37 (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name Employer. INew Hanover County Health - WIC Program A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: Nutrtionist Team Leader Professional Activities: Infant Mortality Task Force / LEAN -NHRMC Volunteer Activities:1 Chocolate Milk of Wilmington - Breastfeeding Advocacy & Support Group Why do you wish to serve on this board/committee? I wish to serve as I have a passion for our local community and wish to help facilitate positive change and growth within it. Conflict of Interest: If aboard member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting, The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself/herself from voting on the matter. What areas of concern would you like to see addressed by this committee? I would like to see food insecurity and sustainability in low income and rural communities addressed. Qualifications for serving: I have an extensive background in Family & Consumer Sciences. I hav a BS in Nutrition /Wellness from UNCG and a MS in Food & Nutritional Science from NC A&T. Other municipal or county boards/committees on which you are serving: List three local personal references and phone numbers: 1. Anne Wrenn - 910 - 619 -2193 2. Vicki Wells - 919 - 273 -8510 3, Linda Gould - 252 - 903 -0316 Date: 11/04/19 Signatu Applications are kept on file for 18 months i understand that an)IbBaraf or committee ap o Pee majIbe removed without cause by a ajority of County Com 's ioners. Please use reverse side for additional comments Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 Board /Committee: New Hanover County Cooperative Extension Advisory Council Name: Dietrich J. Blum —E-Mail:dietrichblum@gmail.com Home Address: 226 Brightwood Rd., Wilmington, NC, 28409 (Street) (Lip o Mailing Address if different. (City) (Zip Code) Home Phone: 828- 678 -9375 Fax: Cell: 828- 678 -9375 Business: 798 -7274 Years living in New Hanover County: 2 Male: ✓ Female: Race: Human Age: 46 (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by' fN,,ew'Hanover County? If yes, name Kate Baillon I � Al090� Employer. _ MCW i�?��(Iga, Cowl tt W Lea, A person currently employed by the agency or department fbO which this application is Made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: New Hanover County Health Dept.- Environmental Health Specialist Professional Activities: Sanitation Regulation: Food, Lodging, Pools, Tattoos, Child Care,& Lead VOlunteerActivities: None at this time. I'm currently looking for opportunities to volunteer. Why do you wish to serve on this board/committee? I have a strong intrest in supporting extension educational opportunities and experiences for the entire community. Conflict of Interest: K aboard member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself/herself from voting on the matter. What areas of concern would you like to see addressed by this committee? Continue forming partnerships w/ county & state agencys to enrich & provide relevant extension education opportunities. Qualifications for serving: BS Biology, MS Plant, Soil, Environmental Science -NC A &T; Experience with Ag.& Urban Ag,Food Safety /FCS ,Gardening /Landscaping,Natural Resource Mgt.,Mycology Other municipal or county boards/committees on which you are serving: None List three local personal references and phone numbers: e3 Marie He-men 910 - 547 -0797 2 Mike Harris 910- 297 -5772 B O C 3. Jessica Wyatt 276 - 235 -0570 � � l Date: 10/29/2019 Signature Applications are kept on file for 18 months I understand that any board or committee appointee may be removed without cause by a majority of County Commissioners. Please use reverse side for additional comments Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 6 NEW HANOVER COUNTY PUBLIC HEALTH ENVIRONMENTAL HEALTH SERVICES 230 Government Center Drive, Suite 140, Wilmington, NC 28403 P: (910) 798 -6667 1 F: (910) 798 -7815 1 NHCgov.com Phillip E. Tarte, MHA, Director November 4, 2019 Ms. Dehria Kianpour, Deputy Clerk to the Board New Hanover County Commissioners New Hanover County 230 Government Center Drive, Suite 175 Wilmington, NC 28403 Dear Ms. Kianpour, Mr. Dietrich Blum, Environmental Health Specialist with New Hanover County Health and Human Services - Environmental Health has recently submitted a request to participate on the New Hanover County Cooperative Extension Advisory Council. He has my approval to participate on this Advisory Council and this would not be a conflict of interest for Dietrich with is daily work responsibilities with Environmental Health. Thank you for your consideration for Dietrich for this opportunity to serve. Sincerely, Alicia Pickett, MSPH, REHS Food Safety Supervisor Environmental Health Board of Commissioners - November 18, 2019 EHS106 112-2018 ITEM: 13- 2 - 7 NEW HANOVER COUNTY BOARD OF COMMISSIONERS ` 230 Government Center Drive, Suite 175 j Wilmington, NC 28403 COMMITTEE APPLICATION =� ' Telephone (91010 ) 798 -7149 FAX (910) 798 -7145 - Board /Committee: Cooperative Extension Name: Clayton Hamerski E- Maii:claytonhamerski @gmail.com Home Address: 153 Yorktown Dr Wilmington, NC 28401 treet ?City) (Zip o e Mailing Address if different: (City) (Zip Code) Home Phone: 910- 352 -7991 Fax: Cell: Business: Years living in New Hanover County: 19 Male: ✓ Female: Race: Caucasian Age:25 (Information for the purpose of assuring a cross - section of the community) WI N Do you have a family member employed by New Hanover County? if yes, name Carter Jewell (Wife) — � (7F Employer. Keller Williams Realty��iWIS A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: Real Estate Agent Professional Activities: Real Estate Sales Volunteer Activities: Cape Fear Economic Developmemt Council, MLK Celebration Committee, Extensi Why do you wish to serve on this board /committee? To finish what i have been working towards as a member of the executive committee of this board. Conflict of Interest: If a board member believes he /she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he /she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself/herself from voting on the matter. What areas of concern would you like to see addressed by this committee? Continuing to work on improvir outreach opportunities for extension and the arboretum. Qualifications for serving: Having served a previous term as Secretary, having grown up in New Hanover County, and holding it in a high regard Other municipal or county boards/committees on which you are serving: Extension only List three local personal references and phone numbers:C 1. Scott Winslow 910 - 239 -9130 i 2 Carter Jewell 910- 471 -2612 B 0 C OFF. $ Christy Spivey 910 - 617 -4564 Date: 10/28/2019 Signature LL-VV UZV� 61V'11 Applications are kept on file for 18 months I understand t t an b c committee appointee may without cause by a majority of County Commissioners. Please use reverse side for additional comments Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Csnhu aft Suns 174 ALL s kyohW@ (9 0) 798717 49 COMMITTEE APPLICATION -' FAA (910) 798-7144 1110 - Cooperative Extension Advisory Board Nang: Shirley Mslito mall, saeelitoSahogov . ooms Horns Addnw ; 3818 Myfield Ct Wilmington 28412 lciy (Zio C'0610 Mailing Address if MW@nt: (W (4 fie) Hams Phone: _ Fax: Call. 910 - 922 -0887 8ualneas, 798 -6642 Years living in New HanowrCounty: 23 Male• Female•.,, Race• White AgW 63 (lr*vnm bw Ihr the purpose ofaasrabp • aoed•esaNbn orthe commwW) Do you have a Aunuy member employed by New Hanover CoumIy? !fM name no Employw Now Hanover County A person sunre-p wWkyod by dw agency or er is , nW loop n -OW nk-OW POS966 Wof Cie upon u. wA* Arfld@ W, Saa. 4 dNM Nave htroom County Pwaorard Pdky. AaNsrmaa ehadd hsue no kvmdWo fOrNy rranawarr4ploysd by acah ap wy ar Occupation:lQsdical Lab Supervisor Professional Acd~. VoluntearAe!l be :Church involvement, Trash blob,8unba instructor, VITA taz preparation Why do you wish to awn on this bodyWcommfte? I would like to be a bridge between Health and Cooperative Extension Conakt arSasrask Na bard mambar bNhmr hdaha has comes orpoloraw emold dho od an a psrdedw hew Nrat mmov a mw abb no mot to Nu cow mambrs d hbahw roxwmNs bond daing o puM oinO Q 7ho mambw &1mW awe Nee rsher d ow W*kb dsbaatrp OW he bto has a egnroft prNala, or marnlry kdwo b a><hw araar.Yar Am§ In Ns low wWor a watbraftL 7ho member ehadd Nun aeaas NmssA6Mrftm vo ft on Nw m$Nv.. What areas of concern would you like tome addressed by this committee? Coordinating service with other county agencies QUAMOWonsforserving. Supervisory ezperisnos, county employee, former volunteer with the Ability Garden Other municipal or county boar w on which you am serving: a List three local personal references and phone nun*wv: . y L Heather Kelijian 798 -7682 2 Linda Gould 798 -6691 All OFF, 3. Nikki Todd 798 -6648 Date: 8/23/2019 �Ql;li� (�8��� Signature .% AppRbod a are kept on AriSr 1 +earths t undwatend tMt my bond or eombd t e Wokme may be n owd Plesse w reverse side for add Vanal comments WWorn Cause by a aa4o W of County Cassrtaotosws. Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 9 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION � Telephone(910)798 -7149 T FAX (910) 798 -7145 ' Board/Committee: Cooperative Extension Advisory Council Name: Christy Spivey —E-Mail:christy.spivey@nhrmc.org Home Address: 5422 Saltwater Run Wilmington 28409 (Street) (Zip Mailing Address if different: (City) (Zip Code) Home Phone: 910- 617 -4564 Fax: Cell:910- 279 -4664 Business: Years living in New Hanover County: 19 Male: Female: ✓ Race: Caucasian Age: 46 (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name No Employer. New Hanover Regional Medical Center A person currently employed by fhe agency or department for which ftrs application is made, must resign his/her position with New Hanover County upon appointment in accordance with Artide 0, Sec. 4 of the New Hanover County Personnel Policy. Furthemwe, applicant should have no immediate family member employed by such agency or department Occupation: Registered Nurse, Hospital Administrator Professional Activities: Strategic planning with regional hospitals and community based org's Volunteer Activities: Impact Club, church, Snipes elementary Why do you wish to serve on this boaraVcommittee? I believe the Coop Ext programs are vital to supporting the health of our community ConHkt of Interest: if a board member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of hfs ber respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himselfiherself from voting on the matter. What areas of concern would you like to see addressed by this committee? Access to programs for low income citizens, and expansion of services Qualifications for serving: I as from the Wilmington area, experienced gardner, existing relationships in the community and the hospital Other municipal or county boards/committees on which you are serving: Currently serving on this council as Vice Chair and wish to continue supportive of con %'t5 m —4 EVE, D List three local personal references and phone numbers: 1. Paul Waters 910 - 520 -1340 2. Kevin Briggs 910 - 617 -2384 B O C OFF. 3 Mary Ellen Bonczek 910 - 431 -2073 Date: 8/21/19 JO-8-J ; 1nl9111 Signature Applications are kept on file for 18 months I understand t bo rd co appitntee may be removed without cause by a m4jority of County ommissioners. Please use reverse side for additional comments Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 10 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (91010 ) 798 -7149 y yi FAX (910) 798 -7145 �'tae.nnrn�' Soald/COmmittee: New Hanover County Cooperative Extension Name: Scott A. Winslow E-Mail:scott@nabellwinalow.com Home Address: 6805 Hardscrabble County Wilmington, NC 28409 (street) fly' 1p Code) Mailing Address if different: (City) (Zip Code) Home Phone: Fax: Celi:9102288995 Business: 2399130 Years living in New Hanover County: 6 Male: ✓ Female: Race: white Age: 45 (information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? if yes, name no Employer. Nabell Winslow Investments A person currently employed by the agency or department for which this application is made, must resign NaMer position with New Hanover County upon appoirnbnent in accordance with Artide Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, appkent should have no immediate family member employed by such agency or department. Occupadon: Managing Partner /Financial Advisor Professional Activities: Investments and Wealth Management Volunteer Activities: Cooperative Extension Why do you wish to serve on this board/committee? Current Board Chairman and want to see the plans and accomplishments completed. Conflict of Interest: If aboard member believes he/she has a conflict or potential conflict of interest on a panicularissue, that member should state this belief to the oUier members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest eilber director indirect, in the Issue under considerabon. The member should then excuse himsetfAmself from voting on the matter. What areas of concern would you like to see addressed by this committee? FCS Funding Qualifications for serving: Current Board Chairman, former Board Chairman Pasquotank County Other municipal or county boards/rcommittees on which you are serving: none List three local personal references and phone numbers: 1. Mark Nabell 5384378 v 2. Andy Jones 6178603 B 0 C OFF, 3 Whitney Leonard 4707071 (A (q Date: /4,0'/ v� Signature - Appfi ions a keplf on file for 18 months I understand tha any board or committee appointee may be removed without cause by a majority of County Commissioners. Please use reverse side for additional comments Board of Commissioners - November 18, 2019 ITEM: 13- 2 - 11 COMMITTEE APPOINTMENTS NHC Zoning Board of Adjustment Vacancies: 4 Categories: 2 Regular, 2 Alternate Terms: 3 years, expiring 8/31/22 Note: Ms. Freeman desires to be reappointed as a regular member. She is currently serving as an alternate member. Applicant Category Eligible For Reappointment Nominations Henry A. Adams Regular X Pete Devita Alternate Kristin K. Freeman Regular X Clayton Hamerski (also applied for Cooperative Ext.) Regular Michael J. Keenan, Sr. Alternate Maverick Pate Regular Michael Sanclimenti Alternate Attachments: Committee Information Sheet Applications Board of Commissioners - November 18, 2019 ITEM: 13- 3 - 1 NEW HANOVER COUNTY ZONING BOARD OF ADJUSTMENT Number of Members: 5 plus 3 alternates Ex- Officio: Planning Director Term of Office: 3 years Regular Meetings: Fourth Tuesday of every month at 5:30 p.m. in the Lucie F. Harrell Conference Room at the Government Center, 230 Government Center Drive, Wilmington, NC. Compensation: $20.00 per member per meeting plus auto mileage Statute or cause creating Board: N.C. General Statutes 153A- 345.1, which as of 2013 refers to NCGS 160A -388. The Commissioners increased board membership to 3 alternates on 11/21/94 (officially 4/1/96). The Zoning Ordinance requires members to be appointed from different areas within the County's zoning jurisdiction insofar as possible. Brief on Functions: In New Hanover County, the duties of the Board fall into two general categories: granting variances and hearing appeals. Granting of Variances: When unnecessary hardships would result from carrying out a strict application of the Zoning Ordinance, the Zoning Board of Adjustment has the authority to vary any of the provisions of the ordinance after holding a public hearing and determining that the greater weight of evidence and testimony demonstrates that four conclusions have been met supported by findings of fact: 1. Unnecessary hardship would result from the strict application of the ordinance. 2. The hardship results from conditions that are peculiar to the property, such as location, size, or topography. 3. The hardship did not result from actions taken by the applicant or the property owner. 4. The requested variance is consistent with the spirit, purpose, and intent of the ordinance, such that public safety is secured, and substantial justice is achieved. In summary, a variance is an approval enabling a property owner to make use of his property in some way which is in conflict with the literal provisions of the Ordinance. Hearing Appeals: The Zoning Board of Adjustment is also tasked with hearing and deciding on appeals where it is alleged by the appellant that there is error in a decision made by the Zoning Administrator or other administrative officials in administering or enforcing the Zoning Ordinance. CURRENT MEMBERS TERM OF OFFICE APPOINTMENT EXPIRATION Henry A. Adams Unexpired 3/24/14 12/1/16 8725 Fazio Drive First 11/14/16 12/1/19 Wilmington, NC 28411 `� �e e-- (1e,-,4nPC1 AM 910- 686- 5941(H) 910 - 350 -1200 (W) 910 - 520 -1434 (C) II Board of Commissioners - November 18, 2019 ITEM: 13- 3 - 2 , k NEW HANOVER COUNTY ZONING BOARD OF ADJUSTMENT PAGE 2 Board of Commissioners - November 18, 2019 ITEM: 13- 3 - 3 ra FAI TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Raymond E. Bray First 11/16/15 12/1/18 3213 Galway Road Second 11/13/18 12/1/21 Castle Hayne, NC 28429 910 - 602 -7872 (H) 910 -343 -0777 (W) 910 - 279 -4111 (C) Joe Miller First 12/9/13 12/1/16 6715 Creek Ridge Road Second 11/14/16 12/1/19 Wilmington, NC 28409 910- 833 -8485 (W) Cameron R. Moore First 12/18/1 12/1/20 242 Long John Silver Dr. Wilmington, NC 28411 910 - 540 -1154 (C) Mark Nabell First 12/18/17 12/1/20 218 Cabbage Inlet Lane Wilmington, NC 28409 910 - 538 -4378 (C) 910 - 538 -4378 (H) 910 - 239 -9130 (W) 910 - 239 -9129 (F) ALTERNATES: Kristin K. Freeman First 11/14/16 12/1/19 203 Hilliard Court n��� -S Wilmington, NC 28411 l� "`�' 910 - 508 -6077 (C) Brett Keeler First 11/14716 12/1/19 4830 Champlain Dr. Wilmington, NC 28412 910 -470 -2024 (C) Richard F. Kern First 12/18/17 12/1/20 1627 Castle Hayne Rd. Wilmington, NC 28401 910 - 520 -4318 (C) 910 - 338 -9777 (W) 910 - 239 -3304 (F) Staff Support: Ken Vafier File: /Zoning Planning Manager Revised: 10/2019 NHC Planning and Land Use Department 230 Government Center Drive, Suite 110 Wilmington, NC 28403 910- 798 -7281 Board of Commissioners - November 18, 2019 ITEM: 13- 3 - 3 ra FAI Feb. 4. 2014 5:49PM C8C Sun Coast Partners NEW HANOVER COUNTY BOARD OF COMMISSIONERS 4 230 Government QMW 06VO, Sidle 175 Wiiminglon, MC 28403 COMMITTEE APPLICATION FAX (010) g &7146_7149 BoardlCommittee: New Hanover County Zoning Board of Adjustments No. 0836 P. 1 ,tea 1 = o F az Name: Henry A. Adams ( Hank) EMail• hank- adama@att.net Home Address: 8725 Fazio drive Wilmington, 28411 reef) o Mailing Address if different. (CRY) (ZIP Co* Home Phone: 910- 686 -5941 Fax: 910 - 208 -2134 call.. 910-520-1434 Business: 350 -1200 Years living In New Hanover County. J 5 Male: ✓ Female: Race: whits Age (InAO►rrration for the purpose of assuring a ayes- sedion of the communxy) Do you have a family member employed by New Hanover County? If yes, name Burl Haynes, ___ Employer. Caldwell Banker Commercial Sun Coast Partners, LLC A person currently employed by the SgWy or deportment rod WA" WS agaf/Cason Is made• must resign hisMor position %"M New Hanowr County upon appolmmany in altoNonco MMArkdo Vt Sec, e d fio NeW HanoVerCw* Personnel Poacy. FwMemwo. appkitnt ahould have no lmmeoste famNy memW *mployed by swh agenq ar dapertmeet• Occupation: Commercial Broker, VP- Office & Investment Properties Profession 1 A611VltleS' RCASENC SOD & TREASURER; Member at Government Affairs Committee ?Ask- Pks ULW 0� kA- s ( Volunteer Activities; PNCC Board ?404- Q4— iww►k4w Why do you wish to serve on this My 6-year appointment to WAVS Transit Authority expires in June and I would like to continue to contribute to the community, tbntlkt or interest to board memoer Waves he/she has a condkl wpofenhal coMict of k*rast on a particdor rsout Mat membershoufd araro Ihls metier to 0o other members of Mather aWeclhre boerd dwft a public maadiq The member shoW0 Bute the nature of Me oonnlet dda ft that hathe has a saparok privele• ar monafny Mteroet eiMerdlreN Orindlreot rn Me boob undareonstderotion, The memberdwWd then excuse hmselamselfhom wring on "matter. What areas of concem would you like to see addressed by this committee? Balancing the needs of the County with the land owners, treating both equably Qualifications for serving: 32 years Corporate Executive experience with a $5 Billion transportation & logistics company; 10 years experience in Commercial Real Esate Other municipal or county boards/committees on which you are serving: WAVE Transit Authority Board of Directors; Chairman of Operations & Planning Committee List three local personal references and phone numbers: 1. Tom Wolfe 910-228 -8569 RECEIVE O Z. Steve Davenport 910 - 520-0052 FEB — 4 2014 3. Willis Brown 910- 256 -4703 Date: 2/4/2014 ugko ec (01 jl Iq Slgnature Applications are kept on file for 1S months l understand t at any board or without cause by a majadly of Please use reverse side for additional comments Board of Commissioners - November 18, 2019 ITEM: 13- 3 - 4 appointee maybe removed NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 Board/Committee: NEW HANOVER COUNTY BOARD OF ADJUSTMENTS ` Name: PETE DEVITA 3 'E! 0 E -Mail: PETE @NEWSOUTHBUS Home Address: 2104 MEDEIRA CT. WILMINGTON, 28405 e (Zip Code) Mailing Address if different. SAME Home Phone: 910- 262 -2113 Fax. N/A (City) Cell: 910- 262 -2113 (Zip Code) Business: SAME Years living in New Hanover County: 39 YEAR Male: V( Female: Race: ITALIAN /AMERICAN Age: OVER 70 (Information for the purpose of assuring a cross- section of the community) Do you have a family member employed by New Hanover County? If yes, name NO Employer. A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment. in accordance with Artide Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: SELF EMPLOYED AS A BUSINESS BROKER Professional Activities: CAPE FEAR ROTARY, Volunteer Activities: PAST CHAIRMAN NCBOA, PAST VICE CHAIR WILMINGTON PLANNING COMM. Why do you wish to serve on this board/committee? I FEEL I WILL BRING EXPERIENCE TO THE BOARD AND ENJOY WORKING WITH THE STAFF TO GET THINGS DONE. Contlict of Interest: ff aboard member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself/herself from voting on the matter. What areas of concern would you like to see addressed by this committee? APPLY COMON SENCE TO THE CASES. Qualifications for serving: PAST BOARD MEMBER FOR OVER ELEVEN YEARS. Other municipal or county boards/committees on which you are serving: WILMINGTON PLANNING COMM. SEVERAL HOA'S AND POA'S, TWO COLLEGE FOUNDATION BOARDS List three local personal references and phone numbers: 1. DON BRITT 910- 762- 2797d D C��E 2 TIM DENNEY 910910 -520 -0009 3. BILL SAFFO 910 - 233 -2969 80C off. Date: APRIL 15, 2019 Signature ` W VV" Applications are kept on file for 18 months I understand that any board Afro committee appointee may be removed Please use reverse side for additional commAAt d of Commissioners without rain "% mgial jr�ty2 F9ounty Commissioners. ITEM: 13- 3 - 5 NEW HANOVER COUNTY ' BOARD OF COMMISSIONERS t_• 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 - 0 Board/Committee: I New Hanover County Zoing Board of Adjustments Name: Kristin K. Freeman ]E-Mail: KKFhomes @gmail.com Home Address: 712 Aquarius Drive, Wilmington, NC 28411 Mailing Address if different: Home Phone: 1 910 -508 -6077 Fax: 7422229 Cell: 910 - 508 -6077 � Bus/ness: Years living in New Hanover County: Male: Female: ✓ Race: I W Age 43 (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name I No Employer. I Biuestar Real Estate, LLC A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: Realtor/Owner/Broker-in-Charge Professional Activities: I Member - Wilm CF Board of Realtors and NCCMLS, CFBOR Gov't Affairs Volunteer Activities. New Hanover County Guardian Ad Litem Why do you wish to serve on this board(committee? I I am interested in zoning and land development in lour area and desire to give back to the community and be more involved. conflict of Interest: If aboard member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself/herseff from voting on the matter. What areas of concern would you like to see addressed by this committee? I I do not have any specific concerns; however, I do want to positively impact the community as a whole. Quallffcadons for serving: I I am a licensed NC Real Estate Broker and small businas owner, a college graduate, and I have 16 years of experience working as a Litigation Paralegal Other municipal or county boards/committess on which you are serving: I New Hanover County Zoning Board of Adjustments (Alternate) V-_r.. List three local personal references and phone numbers: 1. Malaika Jones - Wright (910) 232 -8849 2 I Eric 3 Jen Gansert (609) 816 -6695 Date: 101301,Wll Signature "4_") Applic&t1ols are Ikep t on file for 18 months I understand that any board or cbminified appointee may be removed Please use reverse side for additional comments without cause by a majority of County Commissioners. Board of Commissioners - November 18, 2019 ITEM: 13- 3 - 6 NEW HANOVER COUNTY " BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 Board /Committee: Zoning Board of Adjustment C 8!04 � �t(�i'� - Name: Clayton Hamerski E- Mail:claytonhamerski @gmail.com Home Address: 153 Yorktown Dr Wilmington 28401 (Street) (City) (Zip Go de) Mailing Address if different: (City) (Zip Code) Home Phone: Fax: Cell: 910 - 352 -7991 Business: Years living in New Hanover County: 19 Male: ✓ Female: Race: Caucasian Age: 25 (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name Carter Jewell, Wife Employer. Keller Williams Realty A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article VI, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department - Occupation: Real Estate Agent Professional Activities: Real Estate Sales Volunteer Activities: Cape Fear Economic Development Council, MLK Committee, Cape Fear Realtors Why do you wish to serve on this board /committee? To use my skills to provide value to my commun- ity, as well as to gain experience in land use and planning. Conflict of Interest: If a board member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself/herself from voting on the matter. What areas of concern would you like to see addressed by this committee? Handling all requests in a timely and effective manner, which I believe I could help this board to achieve. Qualifications for serving. BA, UNCW: Public Administration and Government, Experience as a Real - _ Estate Agent, and having an intimate understanding of our county from growing up here. Other municipal or county boards/committees on which you are serving: New Hanover County Cooperative Extension Advisory Council List three local personal references and phone numbers: 1. Hollis Briggs (910)352 -2473 2. Jody Wainio (910) 232 -4635 B O C OFF, 3 Spence Broadhurst (336)207 -2472 Date: November lst, 2019 Signature Applications are kept on file for 18 months I understand tha y and without cause by a majority Please use reverse side for additional comments Board of Commissioners - November 18, 2019 ITEM: 13- 3 - 7 Me appointee may be removed Commissioners. W, NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 Wilmington, NC 28403 Telephone (910) 798 -7149 FAX (it 10) 798 -7145 or /`l NHC Board of Adjustmen -A1 rnate position COMMITTEE APPLICATION Board /Committee: Name: Micahel J Keenan Sr al f?i E -Mail: mkeenan@bbandt.com Home Address: 6201 Sugar Pine Dr Wilmington 28412 (Street) (City) (Zip Code) Mailing Address if different. (City) (Zip Code) Home Phone: NA Fax. NA Cell: 910- 540 -1010 Business: 815 -2771 Years living in New Hanover County- 47 Male: ✓ Female: Race: White Age: 57 (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name No Employer. BB&T A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: Single Family Residential Banker Professional Activities: WCF -HBA Volunteer Activities: Immaculate Conception Church Choir Why do you wish to serve on this board/committee? Can use my industry knowledge and experience of being on the NHC Planning Board to make reasonable decisions concerning adjustments Conflict of Interest. If a board member believes he /she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he /she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself/herself from voting on the matter. What areas of concern would you like to see addressed by this committee? Ensure a common sense approach to issues that could not be covered or considered by the UDO Qualifications for serving: Banker Experience in inductry since 1992 and served two terms on the NHC Planning Board Other municipal or county boards✓committees on which you are serving: None IV I'TO List three local personal references and phone numbers: 1. Roger Rogers -- 910 - 612 -7242 2. Loyd Noles -- 262 -2730 B O C OFF, 3. Louise Perkins- 619 -3691 Date: 11/01/2019 Signature Michaet Jkeewii Applications are kept on file for 18 months I understand that any board or committee appointee may be removed without cause by a majority of County Commissioners. Please use reverse side for additional cow ent boarTof Commissioners - November 18, 2019 NEW HANOVER COUNTY BOARD OF 230 CO"WISSiONERS Qovemment Center Dnve, Suite 175 Tn• Nc 28403 FAX (916) 79807 58 -7148 SoarwCommittes: Name: 1 Home Address: COMMITTEE APPLICATION W",.,r- J q "Laf— E -Mall: ` M 511E tr Mailing Address It different: /" A (CO) (za Lode) Home Phone: Fax: Cell: Business: Years living In New Hanover County: Male: j� Female: Roca: (nt� � S►r� Age: (Information for the pwpose of "MRtnp a cross -sedbn of the commuW Do you have a family member employed by New Hanover County? K yss, name AI(': Employe Q4 C A persa► enpbY+d AiV �• Y� rre,at diaddhe venoMrMnedste /emyaeemb«enlploodbr+s>eh�Yar S00V nce W&Arrlde V; See. 4 of Mb New Harter Counts Persw" Fbky. Fuathem�one. sPPboe+� dsp&~t Occupation: W A4 a Amcr,,cm 3�; tk l�otnn�5 Professional AcdVldos: (1J(1� -JUk:4 �u .:M,^� ll� GQ�� M"�' r- (i d� VolunteerAcdvldes: �i► � �t� (Arlo IA n� plod ��v,ca- i ��kel Arl.0 �OAS�a� I�ti� gbh Why do you wish to serve on this boarWcommlttee? Qom, w6a vtxr (` .n ► &A cScr TAI nn ` /�c.c . .i_„ L t,-._ A,,A .elf l"e- J,,.( PAPIALt it - "nAA11 1, (AeANEL. z - ebMHct of Interest ra bo member believes has a con or sorglict d 6derest on a parMpdarlsew. that msmberrhouwd Mete Mds DeWf t0 oa Darer. members d NsQier respective board during a pubnc mseeng• The member should state the nahae of Mw ocrlelaC detaft that h&WW hes a A q 11, priva0e, or manelary k*m*4 sober direct or indkect N the Issue under consWmft r. The member should than excuse NmsetNr meNfmm vot/ng on Me Metter. What areas of concern would you like to see addressed by this committee? '75710-S, C Qualiticadons for serving: 6 en 114. r S u k l; Gt'A,. i.. td - (�(U ou ,•S. t Other municipal or county boards/committees on which you are serving: n, TV TIM List three local personal references and phone numbers: q10- 1. " �n j 2. M.4V,nr� ( ea Q�0 G(�, ' tQ B 0 C 0 F F . I Date: O- - N Signature �_.r---'_ _� �r 2s`;> - APPNcatbns we kept on Rh for 18 months fl understand wker cause bat a board committee a ee may be removed Y m *WtY or co tmty Comnftwoners. Please use reverse side for addldonal comments Board of Commissioners - November 2019 ITEM: 13- 3 - 9 canned with CamScanner NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government NC 2840 Center Drive, sure 175 COMMITTEE APPLICATION Wilmington, NC NC 28403 Telephone (910) 798 -7149 FAX (910) 798 -7145 Board/Committee: �C>N I N 0 2 d U �TJ `) Us T f� Name: l Cr��F L S'g,� c / /►�,E N T) E -Mail: /i/CH461-SAWCLI16AN7 -1 eATr.NA- t Home Address: 533 Df-- V1,-2og0X D91 v� ►�lL,'n11�� -TAN 2 4i 2 (Zip o Mailing Address if different. (CRY) (zQ Code) Home Phone: 7326/ 6 4- 98 Z Fax. Ce►►: 732 6 6 9- 9 3 e-) Business: 232, 9396"63 Years living in New Hanover County- M TH,,S Male: Female: Race: W H) 'T6 Age: 6 3 (Information for the purpose of assuring a cross - section of the communly) Do you have a family member employed by New Hanover County? If yes, name k D Employer. R7-* T A person currently employed by the agency or department for which this application is made, must resign hisher position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. Occupation: S ,6Ni ©g CONS ULrJY N T Professional Activities: Volunteer Activities: 0- YA FP- -SFC U IZ l T X C 0 U CA 7`) ©N Why do you wish to serve on this boaroVcommittee? QUSIA16SS AAb R4SiQ1---lb T/,4Z J;lAT w/,�c. ALZOO Qo �// ro a,e1v,,5J„— 1716 C10varv/�L��� Conflict of Interest: If a board member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict detailing that he/she has a separate, private, or monetary interest aither ckrect or indirect in the issue under consideration. The member should than excuse himsefterself from voting on the matter. What areas of concem would you like to see addressed by this committee? Qualifications for serving: _6 et ngk J/ /C,E e//,#) 2 ©-C IVir- Z 01V I /y &-- 60AR tJ 4olC Poo 6 LL --f '0WNSN /P A3 , s�/eV/--,O IF 2y/1. )9 L?,--/tfiA7Y 1 7 %zYAS- d:�vLC tiA,�g Other municipal or county boards/committees on which you are serving: List three local personal references and phone numbers: 1. JOAN 0022 y 8 gS 6,9 z ) I- 6 S 2. 9- /2 Y D0,U /J X99 708 B 0 C 0 F F . 3. MY ©N,S 740 -2 3)3 Date: /0/09L/20/9 Signature Applications are kept on rile for 18 months I understand that any board or committee appointee may be removed without cause by a majority of County Commissioners. Please use reverse side for additional comments Board of Commissioners - November 18, 2019 ITEM: 13- 3 - 10 ST (94 evu,)-tV S t,? V/C4,� M k /�'1F�b9 2 o-F I-PD of. c L Zoe /,u c,-- Q fll / /YIA AG /-P,4 /V Y D/-- S 10 k)s Ij)FN?S 414) QUSiN�sS�S. -j-�S/ 0CFC. /S /oNS 94,04A 77`Z Board of Commissioners - November 18, 2019 ITEM: 13- 3 - 11 COMMITTEE APPOINTMENTS Parks Conservancy of NHC Inc. Board of Directors Vacancy: Term: Unexpired term, expiring 6/30/22 Applicant Eligible For Reappointment Nominations Lynn Kozik Philip White Attachments: Committee Information Sheet Applications Board of Commissioners - November 18, 2019 ITEM: 13- 4 - 1 PARKS CONSERVANCY OF NEW HANOVER COUNTY, INC. BOARD OF DIRECTORS Members: 13; 12 members appointed by the County Commissioners 1 County Commissioner Representative Term of Office: 3 -year terms Qualifications: County resident 18 years of age or more who has a sincere interest and commitment to the importance of park and recreation services; a willingness to give freely of time and energy to learn about and to carry out responsibilities; the ability to work well with all other Board members; complete open- mindedness and respect for varied points of view and consideration of all Board business; good judgment, intelligence and courage of conviction; a dedicated interest in the Park and Recreation welfare of all citizens of the county; the capability of speaking out and articulating parks and recreation needs; the ability to accept and weather criticism gracefully; the strength to refuse to be intimidated by pressure groups and issues which are not in the best interest of the whole county; a strong feeling for team work between the Director, Board of County Commissioners, and other Advisory Board members and a desire to truly know the community and the recreational needs of all citizens. Regular Meetings: Third Tuesday at 5:30 p.m. in the Parks Conference Room, County Government Center, 230 Government Center Drive, Wilmington, NC Statute or cause creating Board: The New Hanover County Board of Commissioners approved the establishment of the Parks Conservancy on April 16, 2012; first appointments were made May 20, 2013. Purpose: The general purposes of the Parks Conservancy are as follows: 1. To establish an endowment and receive and distribute monies for prospective funding of capital improvements at County parks and to encourage the accumulation and dissemination of knowledge of the history and natural heritage of Southeastern North Carolina. 2. To arrange for such meetings of Conservancy officers or other interested individuals, as may be legally necessary or considered desirable in the furtherance of the aims and purposes of County parks. 3. To encourage and arrange for gifts, grants, bequests, and devises to the Conservancy for its work in the furtherance of the objectives for which it is organized, and to provide for the proper expenditure, use, and conservation of all gifts, grants, bequests, and devises so received. 4. To provide oversight to all internal groups including but not limited to: Volunteers and special event committees. 5. To foster relationships with other related organizations. 6. To serve as ambassadors for the Parks to the community. 7. To participate in and support Parks events and programs. CURRENT MEMBERS TERM OF OFFICE APPOINTMENT EXPIRATION Alyson Fleming First 6/17/19 6/30/22 323 S. 4t' St. Wilmington, NC 28401 617 - 913 -9724 (H) Board of Commissioners - November 18, 2019 ITEM: 13- 4 - 2 PARKS CONSERVANCY OF NEW HANOVER COUNTY CONT. Board of Commissioners - November 18, 2019 ITEM: 13- 4 - 3 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Michelle Fogle Unexpired 6/30/21 111 Ann St. Wilmington, NC 28401 910 -458 -8419 (C) Justin Gibson, Chairman Unexpired 3/20/17 6/30/18 3289 Camden Circle First 6/18/18 6/30/21 Wilmington, NC 28403 910 - 520 -4479 (C) Jessica Gray First 6/18/18 6/30/21 2110'/2 Creecy Ave. Wilmington, NC 28403 910 - 540 -3783 (C) 910 - 833 -5290 (H) Cheryl W. Hannah First 6/18/18 6/30/21 2008 Jumpin Run Dr. Wilmington, NC 28403 919 - 815 -0843 (C) Mark J. Ihnat, Vice - Chairman Unexpired 6/30/20 6426 Chalfont Circle Wilmington, NC 28405 910 - 616 -5131 (C) Amy McGlinn Unexpired 12/17/18 6/30/21 145 Darby St. Wilmington, NC 28409 910 - 521 -0576 (C) Shane Mellin Unexpired 10/21/19 6/30/21 1015 Nutt Street, Apt. 230 Wilmington, NC 28401 919 - 614 -9168 (C) Jim Orr Unexpired 10/21/19 6/30/22 437 Middle Grove Lane Wilmington, NC 28411 919 - 360 -3777 (C) Spero Pekatos First 6/17/19 6/30/22 7840 Bonfire Dr. Wilmington, NC 28409 910 - 859 -3141 (C) Annalise Sheppard Unexpired 4/15/19 6/30/21 4628 Long Leaf Hills Dr. Wilmington, NC 28409 ��,^�� nn -MVIL 267 -454 -4178 Sarah Snyder Unexpired 6/17/19 6/30/20 228 Spruce Dr. Wilmington, NC 28403 910 - 228 -3871 H) Board of Commissioners - November 18, 2019 ITEM: 13- 4 - 3 PARKS CONSERVANCY OF NEW HANOVER COUNTY (CONT.) Board of Commissioners - November 18, 2019 ITEM: 13- 4 - 4 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION County Commissioner Representative Appointed 1/7/19 Undesignated Jonathan Barfield, Jr. 230 Government Center Drive, Suite 175 Wilmington, NC 28403 798 -7306 (NHC Office) Tara Duckworth, Director Parks and Gardens Department 230 Government Center Drive, Suite 120 File: /Parks Conservancy Wilmington, NC 28403 Revised: 10/2019 798 -7198 Board of Commissioners - November 18, 2019 ITEM: 13- 4 - 4 BOARD OF COMMISSIONERS 230 Government Center Drive, Suhe 175 Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 FAX (910) 798 -7145 Boar&Committee: Now Hanover County Lynn Kozik nokozikQgsail.com Name: Ewen: Home Mailing Address if different: Pry) (Zip Code) Home Phone: I I Fax. Cell: 9104314260 Business: Years Jiving in New Hanover County. Male: ✓ Female: Race. Cautsasiaa Age; 66 (IMormafion (or the purpose of assuring a cross -saabn of the community) Do you have a family member employed by Now Hanover County? N yes, name No Employer: I I A pwom currently employed by Im agency or #Wwvmnt W wwhich this a #smson is ma nwi resign hbAw pobiNnn W !ll wC ver county upon appo nand accordance wdM A+tlde Vl, 9ec. d of the New Hanover County Pe/sonneJ Pol%cf Funhanwro applicant should have w immo$we fao* member employed by such agemy or departrnene Occupation: lRetized CPA Prof+esslonaf ACtiv/t/es: VolunteerAetfvft%es. Stepup Wilmington, SACPC Budget Committee and VP, Board of Music on Why do you wish to serve on this boan0committee? I Preserving.. Improving and adding to parks and 0onf11d of lntasst: Na board member besevee h&Ww hm a cwWw or potandat confect of Nwoo on a Pwtb ry issue. M member should state 06 belief to the oM►er members of h &4w reweo&e board during a public meer6,g. The member should state the nature of the wnfliccf, deteiiirg that ha/Bhe has a separate, private, or monetwy ,mercer, ehher Cheat or indirect in the Issue under consideration. Trio member should then exane h/meeibhaw# from voting on the matter. What areas of concern would you like to see addressed by this committee? I Bark izorovements eoD the Qualifications for serving: 11 have a finance background that wi l rielp with monetary matters , Other municipal or county boareWcommittees on which you are serving: List three local personal references and phone numbers: 1. Camilla Herleviah 910- 790 -4524 2. Shelley Baboon 910- 512 - 0031 3. Date: November 4, 2019 Signatu AppliCadona are kept on fife months ! undersea a oard or comet f appointee may whhout cause y maJodry or County Commissioners. Plamma It" rraww s. idda far addifinnal anmmfantp I I Board of Commissioners - November 18, 2019 ITEM: 13- 4 - 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 230 Government Center Drive, Suite 175 +' Wilmington, NC 28403 COMMITTEE APPLICATION Telephone (910) 798 -7149 " FAX (910) 798 -7145 rs' MWI Board /Committee: Parks Conservancy of NHC Inc. Board of Directors Name: Philip White E- Mai/:philipcwhite82 @gmail.com Home Address: 1904 Washington Street Wilmington 28401 ree (Zip Code) Mailing Address if different. (City) (Zip Code) Home Phone: Fax. Ce /1:910- 795 -9157 Business. Years living in New Hanover County: li Male: Female: Race: Caucasian Age: 37 (Information for the purpose of assuring a cross - section of the community) Do you have a family member employed by New Hanover County? If yes, name No Employer Mattress Firm A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Artide VI, Sec. 4 of the New Hanover County Personnel Policy. Furthermore, applicant should have no immediate family member employed by such agency or department. OCcupadon:Management /Business Analyst Professional Activities: In my role as Management /Business Analyst, I study trends in our market Volunteer Activities. Why do you wish to serve On this board/committee? I am of the belief that an excellent park systen is vital to the development of our County. I wish to contribute however I can. Conflict of Interest If aboard member believes he/she has a conflict or potential conflict of interest on a particular issue, that member should state this belief to the other members of his/her respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private, or monetary interest, either director indirect, in the issue under consideration. The member should then excuse himself/herself from voting on the matter. What areas of concern would you like to see addressed by this committee? None Qualifications for serving: I previously sat on the NHC LTH CAC for 3 years, and am involved in several organizations in the area. Other municipal or county boards/committees on which you are serving: None " Fj VU' D List three local personal references and phone numbers: 1. Cramer Vaughan (336)687 -0774 2. Kit Addams (919)649 -5224 3. George Boone (910)799 -5559 Date: 1O t 15 j ) 9 Signature Applications are kept on file for 18 months I understand the any oard or committee appointee may be removed Boa d of Commigi�4tsca���r1f�County Commissioners. Please use reverse side for additional commenis ITEM: 13- 4 - 6