FY20 Soil and Water Matching and Technical Asst funds�cu�rv�
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Steve Troxler North Carolina Department of Agriculture N. David Smith
Commissioner and Consumer Services Chief Deputy Commissioner
December 20, 2019
Ms. Dru Harrison
New Hanover Soil & Water Conservation District
230 Government Center Drive, Suite 100
Wilmington, NC 28403
CONTRACT NUMBER: 18- 024 -4109
AMENDMENT NUMBER: 02 -2020
Dear Ms. Harrison:
On behalf of Commissioner Steve Troxler and the North Carolina Department of Agriculture and
Consumer Services — Division of Soil & Water Conservation, I offer to amend your existing agreement for
district matching and cost share technical assistance funds for the New Hanover Soil and Water
Conservation District operations. The amendment is necessary to add district matching and technical
assistance funds for fiscal year 2019 -20. Your project end date remains June 30, 2020.
Two original amendment packets must be printed, completed and returned to the NCDA &CS, making
sure that the amendments and certain forms have been signed in blue ink, dated, and witnessed.
Signing these documents represents your understanding and acknowledgement that all other terms and
conditions of the original contract are still in effect. Please return the two packets to:
Helen Wiklund, Administrative Secretary
N.C. Division of Soil & Water Conservation
1614 Mail Service Center
Raleigh, NC 27699 -1614
One fully- executed. original amendment will be returned to you for your records. If you have any
questions about your amendment or any of the forms contained in your offer packet, please contact Helen
Wiklund at (919) 707 -3773 or Helen.WiklundQncagr.gov.
I would like to take this opportunity to thank you for all you do to support conservation of our valuable
natural resources.
cerel
N. David Smith
Chief Deputy Commissioner
Enclosure
cc: Melissa Madrid, Grants Manager
Email: David. Smith @ncagr.gov
1001 Mail Service Center, Raleigh, North Carolina, 27699 -1001
(919) 707 -3033 • Fax (919) 715 -0026
An Equal Opportunity Affirmative Action Employer
a
NORTH CAROLINA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
Steven W. Troxler, Commissioner
Division of Soil & Water Conservation
CONTRACT AMENDMENT "CHECK OFF LIST' for Grantee
This form must be returned with your completed contract amendment package.
INSTRUCTIONS: Check the YES boxes in the left column for the document titles that are being returned with the two signed, dated and
witnessed (for government entities) or notarized (for non - government entities) copies of the contract amendment with signatures in blue
ink. Be sure to include all the other documents specified in your contract amendment package. If M NO has been checked off for you,
that document is not required for this grant program or project.
GRANTEE ORGANIZATION NAME: New Hanover Soil & Water Conservation District
PROJECT TITLEINAME: DSWC- District Matching and Technical Assistance Agreement
CONTRACT #: 18- 024.4109 AMENDMENT M
Check one Box
DOCUMENT TITLE
ALL SIGNATURES MUST BE IN BLUE INK
DEPARTMENTAL USE -
DOCUMENTS ATTACHED
OR ON FILE
GRANTS &
CONTRACTS USE -
DOCUMENTS
ATTACHED
El Yes ❑ No
Contract Amendment "Check Off List" for Grantee
❑ Yes ❑ No
❑ Yes ❑ No
Yes ❑ No
Contract Amendment Cover
❑ Yes ❑ No
❑ Yes ❑ No
❑ Yes ❑ No
Attachment A - Contract Scope of Work and Payment Provisions
❑ Yes ❑ No
❑ Yes ❑ No
Yes ❑ No
Attachment B - Signature Card
❑ Yes ❑ No
❑ Yes ❑ No
NCDA &CS — Check Off List — Amendment
Rev 07/14;8/16;1/17;10 /17
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STATE OF NORTH CAROLINA �
COUNTY OF WAKE
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Departmental Use Only
CENTER: 1611 -3701
ACCOUNT: 536967
AMOUNT: $10,800.00
CENTER: 2710
ACCOUNT 536502
AMOUNT $42,355.00
CENTER: 2735
ACCOUNT 536502
AMOUNT $38,250.00
North Carolina Department of Agriculture and Consumer Services
Division of Soil and Water Conservation
DSWC- District Matching and Technical Assistance Agreement -
Governmental
Amendment Number: 02 -2020
Contract Number: 18- 024 -4109
This document amends the Contract bearing the effective date of July 1, 2017, between the
North Carolina Department of Agriculture and Consumer Services, hereinafter referred to as the
"Agency" and the New Hanover Soil and Water Conservation District, hereinafter referred to as
the "Grantee."
The Grantee's tax ID number is 56- 6000324. The Congressional District Number is 7th. The
Grantee's DUNS number is 0400029563
As provided for under the terms of the original Contract, the Agency and the Grantee agree to
amend the contract provisions as outlined below.
1. Section IV. DSWC Duties:
The previous Section IV is hereby deleted and replaced with the following:
The DSWC hereby agrees to pay the Grantee in the manner and in the amounts specified in
the Contract Documents. The total amount paid by the DSWC to the Grantee shall not exceed
$91,405.00.
This amount consists of: 0 in federal funds.
This amount consists of: $91,405.00 in State funds
The Grantee's matching requirement is $91,405.00, which consists of
In Kind
Cash
Cash and In -kind
Cash and /orin -kind A91,406.00
Other/Specify
The total Contract amount is $182,810.00.
NCDA &CS — Contract Cover - Amendment — 07/14; 4/17 Page 1 of 3
2. Contract Scope of Work and Payment Provisions:
The previous Attachment A: Scope of Work and Payment Provisions is hereby deleted and
replaced with the attached Attachment A: Scope of Work and Payment Provisions. The
revision is necessary to add funding for the 2019 -20 fiscal year. In cases where the grantee did
not invoice for the full amount of budgeted funds for Activities 1 or 2 in FY2018 -19, the funds
budgeted for 2018 -19 have been reduced to reflect the actual amount invoiced for 2018 -19.
All other terms and conditions as set forth in the original Contract document shall remain in
effect for the duration of this Amendment.
This Amendment is continued on the next page.
NCDA &CS —Contract Cover - Amendment— 07/14; 4/17 Page 2 of 3
Signature Warranty:
The undersigned represent and warrant that they are authorized to bind their principals to the
terms of this Contract.
IN WITNESS WHEREOF, the Grantee and the Agency execute this Contract Amendment in two
(2) originals, one (1) of which is retained by the Grantee and one (1) which is retained by the
Agency.
Grantee: New Hanover Soil and Water Conservation District
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Printed Name Title
0 North Carolina Department of Agriculture and Consumer Services
Signature of Authorized Representative Date
N. David Smith, Chief Deputy Commissioner
NCDA &CS — Contract Cover - Amendment — 07/14; 4/17 Page 3 of 3
ATTACHMENT A
Scope of Work and Payment Provisions
The New Hanover Soil & Water Conservation District will complete the following activities and
supply the following deliverables:
1. District Matching Funds — Funds for district operating support are allocated to each county
equally, subject to that District's documentation that matching funds equal to or exceeding
the allocated amount are available for match. To be eligible to receive matching funds the
Grantee shall:
a. Submit by March 31 of each fiscal year an 'Application for Matching Funds for Soil &
Water Conservation Districts' showing the amount of matching funds requested by the
Grantee and documenting the source and amount of matching funds provided by the
Grantee. The Grantee shall not count as match the funds that were allocated by the
Commission for technical assistance cost share nor those local funds pledged to
match technical assistance cost share. Matching Funds not requested by March
31 shall be unencumbered from this Contract.
b. Upload to the Agency's SharePoint site the approved minutes of all district board
meetings held during the term of the Contract.
2. Cost Share Technical Assistance — cost share funds for technical assistance positions are
allocated to districts by the Commission and through the Agency in accordance with its
rules and procedure, 02 NCAC 59D .0106 and 02 NCAC 59H .0106(b). To be eligible to
receive technical assistance cost share, the Grantee shall:
a. Submit by June 1 of each fiscal year, the District Strategy Plan for cost share programs
for the upcoming fiscal year, including a request for technical assistance funds. The
request for technical assistance funds should include staff name, title and email
address for each position proposed for cost sharing.
b. Implement cost share program activities in the District, pursuant to Commission rules
and policies. A district position funded through this Contract may work on other
activities, but the position must contribute at least 1,040 hours annually per FTE to
providing technical assistance or cost share program implementation. Positions cost
shared at less than 1 FTE, shall contribute a pro -rated number of hours for the same
purposes. All activities must be documented with a monthly- activities tracking form
which shall be submitted quarterly on or before October 15, January 15, April 15, and
June 30.
c. Submit a Request for Payment of Technical Assistance Form at least annually and no
more frequently than quarterly documenting actual expenditures for salary, benefits,
and operating expenses by the Grantee in support of the technical assistance
position(s) approved by the Commission and listed in the Contract Budget. Any
technical assistance funds encumbered for the current fiscal year that are not
requested by the Grantee on or before June 30 of that fiscal year shall be
unencumbered from this Contract.
ant A — SOW & Budget (Rev): 8/17 Page 1
d. Work with the technical supervisor to upload an updated Individual Development Plan
in AgLearn by June 30, 2020 for each for each employee funded through this Contract.
e. Have in place a secondary employment policy consistent with the Commission's
Guidelines on Secondary Employment and shall upload to the Agency's SharePoint
site an annual Secondary Employment Form for each employee performing work on
Commission cost share program contracts. The initial Secondary Employment Form
shall be submitted annually on or before October 15 of each year. The Grantee shall
submit an updated form along with its quarterly Request for Payment of Technical
Assistance if the secondary employment changes or other potential conflicts of interest
of a subject employee arise after the initial submission.
CONTRACT BUDGET
The following budget reflects the maximum authorized payment for each activity described
in the scope of work.
Activity 1: District Matching Funds
Fiscal Year
Maximum
Amount Awarded
District Match
Requirement
2017 -18
$3,600.00
$3,600.00
2018 -19
$3,600.00
$3,600.00
2019 -20
$3,600.00
$3,600.00
Activity 2: Cost Share Technical Assistance
Position 1:
FTE: 1.00
Maximum Allocation
Fiscal Year
Purpose
Recurring
Non-
recurring
District Match
Requirement
2017 -18
Sala /Benefits
$25,500.00
$26,550.00
Operating Ex p.
$1,050.00
2018 -19
Sala /Benefits
$25,500.00
$26,820.00
O eratin Ex .
$1,320.00
2019 -20
Sala /Benefits
$25,500.00
$27,235.00
O eratin Ex .
$1,735.00
Position 2:
FTE:
Maximum Allocation
Fiscal Year
Purpose
Recurring
Non-
recurring
District Match
Requirement
2017 -18
Sala /Benefits
$0.00
O eratin Ex .
$000.00
2018 -19
Sala /Benefits
1
$0.00
Operating Ex p.
$0.00
2019 -20
Sala /Benefits
1
$000.00
Operating Ex p.
$000.00
Attachment A — SOW & Budget (Rev): 8/17 Page 2
Attachment B
Card
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CONTRACT & FINANCIAL DOCUMENTS
INSTRUCTIONS: Please read and fill in the required information to the right of each field where applicable. Signatures
must match the Contract signatures. In the event the affixed signature(s) are no longer valid, a revised form must
be submitted prior to processing any contractual documents or submitting "Request for Payments" or any other
financial documents. If more than two people will sign for the organization, this form may be duplicated.
SECTION I.
Date:
I (-1 1
Legal Applicant Organization /Agency Name:
Federal Tax Identification Number:
5 (L - 0a)-3a
SECTION 11.
Certification:
By affixing my signature below, I certify that person(s) identified are designated having legal authorization to sign on
behalf of the organization named in Section I., above, for purposes of executing contractual documents and preparing,
approving and executing all financial documents; including "Requests for Payments." I understand the legal implications
of any and all misrepresentation, which include but are not limited to defrauding the State of North Carolina, and certify
that the person signing below has full authority to execute this Agreement on behalf of the named organization.
NOW GOVERNMENT-Al GRaANIZATIONG 0411
Financial Representative, Treasurer, etc.
X
gigRature:
XXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXX
Signature:
XXXXXXXXXXXXXXXXXXXXXXXXXXXX
GOVERNMENTAL ENTITIES
Must match Contract Signature)
Authorized Governmental Official
Chief Fiscal Officer
Print Name & Title:
1 ss l eem
Print Name & Title:
1_ rkzlCThe(- CrO
Signature�
1
ign re:
NCDA &CS - Signature Card — NGO & Govemmental Page 1 of 1
Rev 7/14; 1/17;11/17
Grant Document Routing
Start date: 1/17/20
From: Teresa Hewett, Finance Department (7408)
Signatures required:
Lisa Wurtzbacher, Chief Financial Officer
Tim Burgess, Deputy County Manager
Witness for Tim's signature
Return to Teresa Hewett, Finance Department (7408)
Type(s) of documents attached:
2 original — Soil and Water District Matching and Technical Assistance funds
Explanation of document(s):
This is a recurring grant that was included in the FY20 adopted budget. Please let me know if
you have any questions. Thank you.
------ or finance department use - - --
DATE ADDED TO LASERFICHE
PICKED UP BY:
Print Name & Date
Signature
Hewett, Teresa
From:
Harrison, Dru
Sent:
Friday, January 10, 2020 12:57 PM
To:
Hewett, Teresa
Subject:
FW: 18- 024 - 4109 -New Hanover Soil & Water Conservation District -DSWC- District Matching and
Technical Assistance Agreement Amd 02 -2020
Attachments:
18- 024 -4109 -New Hanover Soil & Water Conservation District- DSWC - District Matching and
Technical Assistance Agreement amd 02 -2020 .pdf
Dru Harrison I Soil and Water Director
Soil and Water
New Hanover County
230 Government Center Drive. Suite 100
Wilmington, NC 28403
(910) 798 -7135 p
www.nhcaov.com
From: Wiklund, Helen <Helen.Wiklund @ncagr.gov>
Sent: Tuesday, December 31, 2019 9:56 AM
To: Harrison, Dru <drharrison @nhcgov.com>
Cc: Fischer, Kristina <kristina.fischer @ ncagr.gov>; Trimnal, Maegan L <Maegan.Trimnal @ncagr.gov>; Williams, David
< david. b.wil liams@ ncagr.gov>
Subject: 18- 024 -4109 -New Hanover Soil & Water Conservation District-DSWC- District Matching and Technical Assistance
Agreement Amd 02 -2020
Good Morning Dru,
Attached is the amendment packet for your District's Master Agreement Contract to add the FY20 Matching Funds and TA
Funds. I need appropriate signatures on the last page of the contract amendment document (Page 3 of 3) and also on
Attachment B (Signature Card) under Governmental Entities.
Please get 2 copies signed in BLUE ink and return to my attention.
Also, please proceed to upload your Secondary Employment Certification Form to your district's SharePoint site. David Williams
updated the Technical Assistance Tracking Spreadsheet and the 2019 -20 Technical Assistance Billing Form and Matching Funds
Application (click on the links in this message) or go to our web site at
httr)s://www.ncagr.gov/SWC/districts/DistrictAgreements.html.
If you have problems or questions, please let me know. Kristina is also available to assist you, as needed
Helen Wiklund
Administrative Secretary
Division of Soil & Water Conservation
NC Dept. of Agriculture & Consumer Services
1614 Mail Service Center, Office 320E
Raleigh, NC 27699
P: 919 - 707 -3773
helen.wiklund @ncagr.sov