2020-03-23 RM Exhibits Exhibit
Book_AIL Page 6.1(
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
RESOLUTION
DISPOSAL OF SURPLUS PROPERTY
WHEREAS, New Hanover County owns certain personal property itemized on the attached Exhibit A that is no
longer functional for governmental purposes;and
WHEREAS, the New Hanover County Board of Commissioners is desirous of declaring the property surplus and
disposing of the property as authorized by North Carolina General Statute(NCGS) 160A-Article 12;and
WHEREAS,following the Board's approval,the Board wishes to allow non-profit organizations the opportunity to
inspect and purchase the property prior to being sold by public auction; and
WHEREAS, all remaining property will be disposed of according to the procedures prescribed in Chapter 160A-
270(c) which authorizes the disposal of personal property electronically using an existing private or public
electronic auction service;and
WHEREAS,items not sold by electronic auction will be disposed of using any other method authorized in the NCGS
160A-Article 12 including discarding the items.
NOW,THEREFORE, BE IT RESOLVED by the New Hanover County Board of Commissioners as follows:
1. The personal property itemized on the attached Exhibit A is hereby declared to be surplus property.
2. The Chief Financial Officer's designated representative, pursuant to the provisions of NCGS 160A-270(c),
is hereby authorized to dispose of the personal property listed by electronic public auction and any
property not sold by electronic means may be disposed of using any other method authorized by the NCGS
160A-Article 12, and that said representative be further authorized and directed to execute necessary
documents, transfer title, add/delete items from the surplus list, and perform all necessary functions
associated with this disposal.
3. Non-profit organizations will be given the opportunity to inspect and purchase the property prior to being
sold by public auction.
4. All surplus property will be sold "as is" and all sales will be final. New Hanover County makes no express
or implied warranties of merchantability of any surplus property, or part thereof, or its fitness for any
particular purpose regardless of any oral statements that may be made concerning the surplus property
or any part thereof.
S. A notice summarizing this resolution and the sale of the surplus property shall be advertised on the
County's website and/or in the Wilmington Star News at least ten (10) days prior to the electronic public
auction.
ADOPTED this the 23rd day of March, 2020.
�N CY.N NEW HANOVER COUNTY
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I � � r Jul' Ison-Bo an, C
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Kym rleigh G. Cro II,Clerk to the Board
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Exhibit
Book kijJ_Page 0,4a
AGENDA: March 23,2020
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2020 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,
that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending
June 30,2020.
Section 1: Details of Budget Amendment
Strategic Focus Area: Strong Financial Performance
Strategic Objective(s): Proactively manage the county budget
Fund: General
Department: Office of Strategy
Ex a enditure: Decrease Increase Total
BA 20-053 Grant Expenditures $ 110,530 $ 110,530
Total $ $ 110,530 $ 110,530
Revenue: Decrease Increase Total
BA 20-053 404/407 HMGP Management Costs $ 110,530 $ 110,530
Total $ - L$ 110,530.00$ 110,530
Prior to Actions Total if Actions
Today Taken
Departmental Budget I$ 4,999,961 ( $ 5,110,491
Section 2: Explanation
BA 20-053 The Federal Emergency Management Agency(FEMA)has approved management costs for the
404 Buyout/407 Demolition HMGP(Hazard Mitigation Grant Program)project in the amount of$110,530.
The Board adopted the budget amendment for the HMGP on December 16,2019. These new funds can be
used for management costs,such as,indirect costs,direct administrative costs and other administrative
expenses associated with the specific project. Due to requirements of federal and state funding,the
additional allocation must be used to supplement current county programs and cannot be used to supplant
General Fund appropriations.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover
County,North Carolina,that the Ordinance for Budget Amendment(s)20-053 amending the annual budget
ordinance for the fiscal year ending June 30,2020,is adopted.
Adopted,this 23 a day of March,2020.
GQoSTY•A,0
,
/
(SEAL) j�-�
11. d lson-Bos a ,Chair
3 - 2 A It 4T: �
• .' ��• Kym� leigh G. Crow Clerk to the Board
Esr4BijSHEn`
Exhibit
Book X— Page 'o•219
NEW HANOVER COUNTY HURRICANE FLORENCE HAZARD MITIGATION GRANT PROGRAM(HMGP)
EXPEDITED ACQUISITION PROJECT
Procurement Standards Policy/Plan
Policy
New Hanover County will comply with the terms and conditions of Federal and/or State funding that is awarded
and accepted, including but not limited to, the terms and conditions of the Grant Contract,Title 2 CFR Part 200,
and HUD implementing regulations contained in 24 CFR Section 570.489(g)which are incorporated by reference
and included herein to the extent of its applicability. The County, as the recipient of Federal and/or State CDBG
funds as well as Hazard Mitigation Grant Program funds, acknowledges its responsibility to and will adhere to
the aforesaid North Carolina State and Federal Procurement Policies.
New Hanover County will,to the extent applicable,follow methods of procurement, procure by contracting with
small/minority firms, women's business enterprises, and labor surplus area firms. Additionally, the County will
demonstrate contract cost and price awareness, and adhere to awarding agency review provisions (Title 2 CFR
Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts under Federal Awards).
Plan
All procurement of goods and services by the County with HMGP funds shall be accomplished in accordance
with the regulations of Procurement Standards, where applicable, Recipient shall follow the procurement
standards established in the "Uniform Administrative Requirements, Cost Principles, And Audit Requirements
For Federal Awards" (2 CFR Part 200) and HUD implementing regulations contained in 24 CFR Section
570.489(g),which explicitly prohibit cost plus a percentage of cost and percentage of construction cost methods
of contracting. In addition, all purchase orders and contracts shall include any clauses required by Federal
Statutes, Executive Orders, and implementing regulations including the Section 3 clause, per 24 CFR 570.489 (g)
and 24 CFR 135.38, or the North Carolina General Statutes applying to procurement in general by the North
Carolina municipalities and counties.
When the Federal and State regulations are different, the more restrictive regulations shall apply to the
procurement in question. Additionally, the County will adhere to the following guidelines during procurement
of goods and services with Federal funds:
• In all cases where goods or services are procured on the basis of one bid or proposal received, the County
will follow established principles included in OMB Circular A 87 to verify the reasonable cost of the
procurement, and shall contact the State agency supervising the grant program before making any contract
award on the basis of non-competitive negotiation.
• Underutilized businesses, including women-owned, and minority-owned enterprises shall be included on
bidders' or professional services' lists maintained by the County, and such firm(s) shall be solicited for all
competitive negotiations, small purchases, and informal and formal bids when such firms are potential
competitive sources for good and services.
HMGP.P.06 Page 1 of 2 7/2018
• The County shall develop a written scope of work for each service to be awarded on the basis of competitive
negotiation, which shall include descriptions of tasks to be completed, project timetables, and outline of fee
proposal requirements. The statement of work shall also include a written selection procedure. All
competitive negotiations shall be awarded strictly on the basis of written selections procedures, and cost
shall not be the sole or more important factor in selection of services through the use of competitive
negotiations.
• Prior to any contract award, the County shall verify the contractor's eligibility to participate in a federally-
assisted program.
• No consultant or bidder shall assist in the evaluation of proposals or bid packages for contracts in which that
consultant or bidder has an indirect or direct interest. The County shall adhere to all applicable Federal and
State conflict of interest regulations in making contract awards.
• The County shall request references,or check references,of contractors or firms who are awarded contracts
with Federal grant funds and will request a written warranty for all goods and services provided through
small purchases requests.
• The County shall not award any contract for federally-assisted projects on a contingency or cost plus
percentage of cost basis.
• The New Hanover County Board of Commissioners realizes the importance of prompt action in the interest
of maintaining satisfactory project progress. Therefore,the New Hanover County Manager is hereby
authorized to approve and execute all professional services procurement, demolition contracts,change
orders(if applicable),and all paperwork associated with the acquisition process following approval of just
compensation by the Board of Commissioners.
Adopted this a iday of `11V(areki 2020.
GOJriTY•NpRT
\_ P 1 is Olson-Bosema,Chair
Z
er ATTEST: •EsTAkL15HEn`f
•
Kymberleigh G. Crowell, Clerk to the Board
HMGP.P.06 Page 2 of 2 7/2018