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Agenda 2020 03-23
NEW HANOVER COUNTY BOARD OF COMMISSIONERS AGENDA Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301, Wilmington, NC 28401 Julia Olson - Boseman, Chair I Patricia Kusek, Vice -Chair junathan Barfield, Jr. , Commissioner I Woody White, Commissioner I Rob Zapple, Commissioner Chris Coudriet, County Manager I Wanda Copley, County Attorney I Kym Crowell, Clerk to the Board MARCH 23, 2020 9:00 AM PLEASE NOTE: This meeting will be conducted remotely via teleconference. Live meeting audio will be available on NHCTV and streamed on NHCTV.com. MEETI N CALLED TO ORDER (Chair Julia Olson- Boseman) APPROVAL OF CONSENT AGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Approval of Minutes 2. Approval of an Application for the Waiver of Landfill Tipping Fees for Eden Village of Wilmington 3, Second Reading: Approval of Solid Waste Renewal Franchise for Waste Management 4. First Reading: Approval of Solid Waste Renewal Franchise for SeaDawgs Enterprises, I nc. dba College Hunks Hauling Junk & Moving 5. First Reading: Approval of Solid Waste Renewal Franchise for Tangerine Carting, I nc. 6. First Reading: Approval of Solid Waste Renewal Franchise for Waste Partners 7. Adoption of a Resolution to Dispose of Surplus Property According to Procedures Outlined in North Carolina General Statutes - Chapter 160A Article 12 8. Adoption of HMGP 404/407 Management Costs Budget Amendment and Procurement Policy 9. Board of Education Budget Amendment #4 for I nformation PUBLIC COMMENTS ON NON - AGENDA ITEMS (limit three minutes) 10. NO PUBLIC COMMENTS ATTHIS MEETING: Bylaw (NCGS 153A -52.1) "...the board of commissioners shall provide at least one period for public comment per month at a regular meeting of the board..." The board met this statutory burden at the March 9, 2020 meeting. ESTIMATED MINUTES ADDITIONAL AGENDA ITEMS OF BUSINESS Board of Commissioners - March 23, 2020 5 11. Consideration of Ground Lessor's Recognition and Attornment Agreement 12. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 13. ADJOURN Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. Mission New Hanover County is committed to progressive public policy, superior service, courteous contact, judicious exercise of authority, and sound fiscal management to meet the needs and concerns of our citizens today and tomorrow. Vision A vibrant prosperous, diverse coastal community, committed to building a sustainable future for generations to come. Core Values Integrity - Accountability - Professionalism - Innovation - Stewardship Board of Commissioners - March 23, 2020 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 3/23/2020 Consent DEPARTMENT: Governing Body PRESENTER(S): Kym Crowell, Clerk to the Board CONTACT(S): Kym Crowell SUBJECT: Approval of Minutes BRIEF SUMMARY. Approve minutes from the following meeting: Regular Meeting held on March 9, 2020 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - March 23, 2020 ITEM: 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 3/23/2020 Consent DEPARTMENT: Environmental Management PRESENTER(S): Joe Suleyman, Environmental Management Director CONTACT(S): Joe Suleyman SUBJECT: Approval of an Application for the Waiver of Landfill Tipping Fees for Eden Village of Wilmington BRIEF SUMMARY: The Environmental Management Department has received an application from Eden Village of Wilmington for a waiver of landfill tipping fees. Eden Village of Wilmington is a non -profit agency designed to house the unsheltered homeless based upon a model developed in Springfield, Missouri. This request is for the waiver of fees for up to 800 tons of construction waste (valued at $40,000) generated during the building of 36 tiny homes to house the homeless. The removal of two old condemned recreational buildings previously utilized by the Creekwood homeowner's association will generate the construction waste under consideration for ti pping fee waiver. The N HC Landfill has waived a total of $365,154 in ti pping fees (7,998 tons) fiscal year to date. This request for fee waiver is recommended for approval. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approval of the request for the waiver of landfill tipping fees for Eden Village of Wilmington. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - March 23, 2020 ITEM: 2 APPLICATION FOR WAIVER OF TIPPING FEES This form should be completed and submitted to the Director of Environmental Management for consideration of a waiver of established tipping fees. The Director will review the application and make a recommendation to the Board of County Commissioners. Submit the completed form to: Joe Suleyman Director, Environmental Management 3002 US Highway 421 North Wilmington, NC 28401 SECTION ONE (To be completed by Applicant) Name of Organization: Eden Villa a of WilminLqon Address: PO Box 1280—Wilmington. NC 28405 Primary Contact: Thomas Dalton Phone: —CD—O)162 - 1782 Email Address: tomdaltonmd mail.com ! .) What is the mission of your organization? Housing as Healthcare Eden Village of Wilmington combines the resources of the hospital, the community, and the Salvation Army to build a community for the disabled unsheltered homeless population of New Hanover County. 2.) What type of service(s) do /does your organization provide to the residents of New Hanover County? Permanent housing for the homeless. Outside social services will use the facility as well. Board of Commissioners - March 23, 2020 ITEM: 2 - 1 - 1 3.) Outline the necessity of this request and its impact on your organization: We are a new entity and while we are currently raising money, we need the assistance of everyone that can help us to get our anm�ilsstaff �© do file debris�e have secured donations for the heavy equipment removal and now we are asking the County to join us in bringing this successful housing model to Wilmington. If this first Eden Village works in Wilmington, it will pave the way for more small community developments to house the homeless and we may actually move the needle regarding this local and nationwide crisis. our non - profit was designed to house the unsheltered homeless based upon the experience of Eden Village in Springfield, Missouri. We are duplicating their proven and successful model to Wilmington, NC. We plan to build 36 tiny homes (400 square feet each) on this property (1302 Kornegay) but we need to remove two old recreational buildings that used to be run by the Creekw000d homeowner's association and now have been condemned by the City. This project was presented to Glenn Harbeck and Suzanne Rodgers with the City Planning and County Development and Housing. Inhabitants will be selected via NHRMC identifying homeless individuals that are disproportionately high users of the hospital's emergency services. Housing them should decrease their future use of healthcare dollars by as much as 60 %. inhabitants will pay a fixed $300 per month on a month to month lease. As long as they obey the rules, they can stay in these homes forever. Board of Commissioners - March 23, 2020 ITEM: 2 - 1 - 2 4.) Have tipping fees been waived in the past for this organization (circle one)? YES NO 5.) Please attach a copy of any documentation of your organization's IRS status We have recently filed for our 5013c status but all of our management will come through the non - profit Eden Village of Springfield, Missouri. You can read about them at gatheringtree.org. 6.) What waste removal/hauling company will be transporting your waste? Thomson, Corder and Company Wes Corder, President of Thomson, Corder and Co., has agreed to donate the process of hauling off the buildings. 7.) What is the estimated amount (in tons or cubic yards) of expected waste generation? 840 Tons OR 640 Cubic Yards 8.) Check type(s) of waste Garbage or refuse X_Construction waste ._Bulky waste (mattresses, furniture, etc,) Board of Commissioners - March 23, 2020 ITEM: 2 - 1 - 3 I hereby certify that the information above is true and accurate, and that I am authorized by my organization to submit this request on its behalf. I also understand that it is my organization's responsibility to ensure that no hazardous or prohibited wastes will be disposed of. Date: Signature: SECTION TWO (To be eom eted by NHC DEM) 1 a°ei the tipping fee waiver request and RECOMMEN / DO NOT RECOMMEND approval (circle one). Signature: Cc: NHC Landfill Mgr. Clerk to the Board Board of Commissioners - March 23, 2020 ITEM: 2 - 1 - 4 2I100 -Z0 Date: —2 '1241 ` -.C'2_4D NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 3/23/2020 Consent DEPARTMENT: County Attorney PRESENTER(S): Kemp Burpeau, Deputy County Attorney CONTACT(S): Kemp Burpeau and Joe Suleyman, Environmental Management Director SUBJECT: Second Reading: Approval of Solid Waste Renewal Franchise for Waste Management BRIEF SUMMARY: New Hanover County requires a county issued franchise to collect solid waste. Pursuant to Section 44.55, the applicant has provided information about his business organization, equipment, personnel and fiscal responsibility. The Environmental Management Director and the Chief Financial Officer have no objections to the franchise request. The decision to approve the current solid waste franchise agreement was considered against the implications of House Bill 56 and its impact on the county's ability to control the flow of solid waste. Staff believes that private solid waste collection companies will ultimately make post -2020 final disposal decisions based on two factors: price and convenience /location. The New Hanover County landfill is competitive in both areas and will continue to seek methods to control costs while offering cutting -edge services to the public. The renewal franchise period would run for seven years. The first reading was unanimously approved on March 9, 2020. A second reading is required. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve renewal franchise. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - March 23, 2020 ITEM: 3 wv-��k-jr' 7' WA69r 8 0"hLAGIMEfirr !Taste Management Information Waste Management is a corporation. Service Area encompasses the County of New Hanover in total. Services provided are as follows: Residential Curbside MSW Service Residential Curbside Recycling Service Frontload Commercial Dumpster Service Roll Off Industrial Service Waste Management also provides the Town of Kure Beach, NC residential curbside recycling service, Number of employees; 20 From everyday collection to environmental protection, Think Green: Think Waste Management. Pr:n!edon }60k �+- mn�unn ,m�rPrd pr.,n.. Board of Commissioners - March 23, 2020 ITEM: 3 - 1 - 1 w1W . WASTE NIAaw"EMENT Date: 02/06 /2020 Wilmington Hauling Unit Truck Type Line of Business 152567 2009 AUTOCAR MSL Residential 152568 2009 AUTOCAR MSL Residential 152710 2011 MACK LEU613 MSL Residential 152533 2008 AUTOCAR WXLL64 MSL MSL Residential 152622 2010 MACK LEU613 MSL MSL Residential 152661 2010 MACK LEU613 MSL MSL Residential 152627 2010 MACK LEU613 MSL MSL Residential 209543 2008 AUTOCAR FEL Commercial 209544 2008 AUTOCAR FEL Commercial 209752 2009 AUTOCAR FEL Commercial 210512 2011 MACK MR688S FEL Commercial 209472 2008 Autocar WX64 FEL FEL Commercial 214748 2019 Mack TE64 FEL FEL Commercial 411235 2006 MACK CV713 RO Roil off Industrial 410456 2000 Mack RD698S RO Roll off Industrial 411844 2007 MACK CV713 RO Roll off Industrial 407610 2001 Mack RD689S Roll off Industrial 411843 2007 MACK CV713 RO Roll off Industrial 412659 2008 MACK GUS13 RO Roll off Industrial 412394 2007 Mack CV700 Roll Off Roll off industrial 417689 2017 Mack GU713 Roll Off Roll off Industrial 408067 2001 Mack RD688S Roll Off Roll off industrial From everyday collection to environmental protection, Think GreenQ Think Waste Management. Board of Commissioners - March 23, 2020 ITEM: 3 - 1 - 2 2018 Financials REPORT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM The Board of Directors and Stockholders of Waste Management, Inc. Opinion on Internal Control over Financial Reporting We have audited Waste Management, Ine.'s internal control over financial reporting as of December 31, 2018, based on criteria established in Internal Control- Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission (2013 framework) (the COSO criteria). in our opinion, Waste Management, Inc. (the Company) maintained, in all material respects, effective internal control over financial reporting as of December 31, 2018, based on the COSO criteria. We also have audited, in accordance with the standards of the Public Company Accounting Oversight Board (United States) (PCAOB), the 2018 consolidated financial statements of the Company, and our report dated February 14, 2019 expressed an unqualified opinion thereon. Basis for Opinion The Company's management is responsible for maintaining effective internal control over financial reporting and for its assessment of the effectiveness of internal control over financial reporting included in the accompanying Management's Report on Internal Control Over Financial Reporting. Our responsibility is to express an opinion on the Company's internal control over financial reporting based on our audit. We are a public accounting fain registered with the PCAOB and are required to be independent with respect to the Company in accordance with the U.S. federal securities laws and the applicable rules and regulations of the Securities and Exchange Commission and the PCAOB. We conducted our audit in accordance with the standards of the PCAOB. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether effective internal control over financial reporting was maintained in all material respects. Our audit included obtaining an understanding of internal control over financial reporting, assessing the risk that a material weakness exists, testing and evaluating the design and operating effectiveness of internal control based on the assessed risk, and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Definition and Limitations of Internal Control Over Financial Reporting A company's internal control over financial reporting is a process designed to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles. A company's internal control over financial reporting includes those policies and procedures that (1) pertain to the maintenance of records that, in reasonable detail, accurately and fairly reflect the transactions and dispositions of the assets of the company; (2) provide reasonable assurance that transactions are recorded as necessary to permit preparation of financial statements in accordance with generally accepted accounting principles, and that receipts and expenditures of the company are being made only in accordance with authorizations of management and directors of the company; and (3) provide reasonable assurance regarding prevention or timely detection of unauthorized acquisition, use, or disposition of the company's assets that could have a material effect on the financial statements. Because of its inherent limitations, internal control over financial reporting may not prevent or detect misstatements. Also, projections of any evaluation of effectiveness to future periods are subject to the risk that controls may become inadequate because of changes in conditions, or that the degree of compliance with the policies or procedures may deteriorate. Houston, Texas /s/ ERNST &z YOUNG LLP February 14, 2019 Board of Commissioners - March 23, 2020 ITEM: 3 - 1 - 3 REPORT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM The Board of Directors and Stockholders of Waste Management, Inc, Opinion on the Financial Statements We have audited the accompanying consolidated balance sheets of Waste Management, Inc. (the Company) as of December 31, 2018 and 2017, the related consolidated statements of operations, comprehensive income, cash flows, and changes in equity for each of the three years in the period ended December 31, 2018, and the related notes (collectively referred to as the "consolidated financial statements "), In our opinion, the consolidated financial statements present fairly, in all material respects, the financial position of the Company at December 31, 2018 and 2017, and the results of its operations and its cash flows for each of the three years in the period ended December 31, 2018, in conformity with U.S. generally accepted accounting principles. We also have audited, in accordance with the standards of the Public Company Accounting Oversight Board (United States) ( PCAOB), the Company's internal control over financial reporting as of December 31, 2018, based on criteria established in Internal Control - Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission (2013 framework), and our report dated February 14, 2019 expressed an unqualified opinion thereon. Basis for Opinion These financial statements are the responsibility of the Company's management. Our responsibility is to express an opinion on the Company's financial statements based on our audits. We are a public accounting firm registered with the PCAOB and are required to be independent with respect to the Company in accordance with the U.S. federal securities laws and the applicable rules and regulations of the Securities and Exchange Commission and the PCAOB. We conducted our audits in accordance with the standards of the PCAOB. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether due to error or fraud. Our audits included performing procedures to assess the risks of material misstatement of the financial statements, whether due to error or fraud, and performing procedures that respond to those risks. Such procedures included examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. Our audits also included evaluating the accounting principles used and significant estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that our audits provide a reasonable basis for our opinion. We have served as the Company's auditor since 2002. Houston, Texas February 14, 2019 /s/ ERNST & YOUNG LLP Board of Commissioners - March 23, 2020 ITEM: 3 - 1 - 4 w WASTE MANAGEMENT Names and Titles of Officers Waste Management of Carolinas, Inc. Name Title Shrader, Tracey A. Director Tippy, Courtney A. Director Shrader, Tracey A. President Beck, Randy Vice President of Renewable Energy Carroll, Thomas G. Vice President Cramer, Patricia Vice President and Assistant Secretary Lockett, Mark A. Vice President and Assistant Treasurer Nagy, Leslie K. Vice President, Chief Financial Officer And Controller Reed, David L. Vice President and Treasurer Tindell, Bryan Vice President of Renewable Energy Tippy, Courtney A. Vice President and Secretary Tsai, S. John Vice 'President and Assistant General Counsel Wilson, James A. Vice President Bennett, Jeff Assistant Treasurer Foster, Janne C. Assistant Secretary Skoutelas, John S. Assistant Secretary Viola, Jeffrey M. Assistant Secretary Board of Commissioners -March 23, 2020 Think Green. ITEM: 3 - 1 - 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 3/23/2020 Consent DEPARTMENT: County Attorney PRESENTER(S): Kemp Burpeau, Deputy County Attorney CONTACT(S): Kemp Burpeau and Joe Suleyman, Environmental Management Director SUBJECT: First Reading: Approval of Solid Waste Renewal Franchise for SeaDawgs Enterprises, Inc. dba College Hunks Hauling Junk & Moving BRIEF SUMMARY: New Hanover County requires a county issued franchise to collect solid waste. Pursuant to Section 44.55, the applicant has provided information about his business organization, equipment, personnel and fiscal responsibility. The Environmental Management Director and the Chief Financial Officer have no objections to the franchise request. The decision to approve the current solid waste franchise agreement was considered against the implications of House Bill 56 and its impact on the county's ability to control the flow of solid waste. Staff believes that private solid waste collection companies will ultimately make post -2020 final disposal decisions based on two factors: price and convenience /location. The New Hanover County landfill is competitive in both areas and will continue to seek methods to control costs while offering cutting -edge services to the public. The renewal franchise period would run for seven years. A second reading is required. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve renewal franchise. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - March 23, 2020 ITEM: 4 From: Jeff Moss <Jeff.Moss @chhi.com> Sent: Wednesday, February 26, 2020 12:33 PM To: kburpeau @nchRov.com <kburpeau @nchgov.com> Subject: SEC. 44 -55 Franchise Request Mr. Burpeau: Thank you for your patience as we were recently advised of this situation by Sam. As mentioned, we have been in business since June of 2018 and were established earlier in May of 2018 with New Hanover Finance for billing purposes. I have attached our 2018 income tax filing along with our COls. We are currently working with our CPA to create our 2019 tax filing. For your informational purposes, we grossed 1.28M in 2019 for both of our operations. List of Equipment: 2 EA Isuzu J -Hook Haulers 4 EA 16 Cubic Yard Bins 3 EA 26' Move Trucks 1 EA 20' Move Truck 1 EA 12' Move Truck z Board of Commissioners - March 23, 2020 ITEM: 4 - 1 - 1 2 EA Lincoln MKX Estimate Vehicles 1 EA F250 Work Truck 1 EA 1500 Chevrolet Silverado Personnel: 6 Full Time Employees 20 Part Time Employees Junk Hauling: In general, we provide white glove removal of unwanted items from residences. We also do commercial clean outs /junk outs and haul debris as needed both vegetative and construction. Our primary action is to load and haul, but at times, we do bin drops - this is rare. Moving: Full Service Moving & Packing Services, Interstate and Intrastate Our area of operations includes the coast from the SC border to Sneads Ferry which encompasses all of New Hanover County. COls are Attached Financials are Attached and password protected We are a Disabled Veteran Owned business Registered as SeaDawgs Enterprises, Inc. DBA College Hunks Hauling Junk & Moving. We are located at 2051 Andrew Jackson Highway, Leland, NC 28451 Please let me know if you have additional questions. Regards; Jeff Moss HAULING JUKK to D11 No. ieff Moss Owner ollegr HUNKS HaulirigJUrA & MOVilW. a "ilinunr;[uI' NC A Veteran Owned BUSineSS Bronze Star Recipient Operation Desert Storn "i 9iO -7f6 -3757} ieff.moss(Dchhi.com' chhj.com 3 Board of Commissioners - March 23, 2020 ITEM: 4 - 1 - 2 SEADA -1 CERTIFICATE OF LIABILITY INSURANCE DATFIMM° �YYY' 1011812019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the Certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or he endorsed. If SUBROGATION IS WAIVED, subject to the terms and Conditions of the policy, certain policies may require an endorsement. A staternew on this certificate does not Confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 252 -438 -8165 CONTACT Dan Wilson WESTER INSURANCE AGENCY NAME' 1020 S.GARNETT STREET (AJCO,NNo. Exi >: 252 — 438 -8165 ac. Noy 252 -438 -6640 P.O.BOX 769 A IL5s. HENDERSON, NC 27536.769 Dan Wilson INSURER(SI AFFORDING COVERAGE NAIC tl INSURER A West Bend 15350 INSURED INSURER B SeaDaw s Enterprises, INC DBA Co egge Hunks Hauling Junk INSURER C 9790 Industrial BLVD. NE U Leland, INC 28451 INSURER D INSURER E: INSURER F /"fl \1C�Ar`!GC I^CO TIC 1l`ATC \II IIIICf [^R. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY, PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT- TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS Iht$R AODLSUBR POLICY EFF POLICY EXP TYPE OF INSURANCE POLICY NUMBER / (IMM LtR LIMITS A X COMMERCIAL GENERAL LIABILITY 1.00U.000 {aM1CH OCCURFt£NC1- ;y c_Alnrs -MA[rE X OCCUR A636701 07/2612019 0712612020 0 A E TO ENT °„ 300,000 5,000 wFCEXP- $ 1,000.000 -- - --- -- — PF.RSON, L &AQV _I_NJIJRV s GEN'L AGGREGAT_ ELIIPAT APPLIES PIER GENERAL AGGREGATE 2.000,009 p X POLICY LOC .:3 2.000.000 _- JECT l PRODUCT_, - 4 iJMPIOP Ar;;; S ,)T •-R. S A AUTOMOBILE LIABILITY tJL;INCU Sifdr;L[ t.IM1tET 1,000,000 ANY AUTO A636701 07126/2019 07/26/2020 BODILY (N; uRr rPer person) (JWNED x-- SCHEDULED - „ AU OS ONLY AUTOS ._BODILY INJUi;r IP.:.r acrrvrvnl) $ X HI(� gg X NON- CNNNE!,1 PROPER T " DA14AGE AUTOS ONLY AUTOS ONLY ,;Pr•e „rx:,rl•,rt) } UMBRELLA LLAB Oc_. ,," ..L:H U+',CL1FiRE1!3CE EXCESS LIAR- -_� -v iCL"AS -MADE !i }i,.i:E <;,1TE DED RETENTIONS WORKERS COMPENSATION PER L)714- AND EMPLOYERS' UABILIry YIN _ SiA ER ANY PROPRIET0RUPARINF.FUEXECUTI F IFt'ICER4AEM$Eti En::LUDEDn NIA F.L. EACH ACCIDENT. S -- - (Mandatory In NHI E.L. DISEASE - EA EhIPLOYEL c 0 Yes dosdrlbe tinder ..._......_ - __......_. ... _ DESCRPTION OF OPERATIONS b,�w C t DISEASE - POLICY LIMIT e OESCR3P tION OF OPERATIONS 1 LOCA11ONS I VEHICLES {ACORD 101, Additional Remarks Sehodul L. rney be aliacht i ,r 910re apace is rpyuirodp SEADAWI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN SeaDawgs Enterprises, Inc. ACCORDANCE WITH THE POLICY PROVISIONS. DBA College Hunks Hauling Junk & Moving AUTHORIZED REPRESENTATIVE 9075 Industrial Blvd NE Unit D Leland, NC 28451 ACORD 25 (2016103) (r) 1988 -2015 ACORO CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Board of Commissioners - March 23, 2020 ITEM: 4 - 1 - 3 Act�k� CERTIFICATE OF LIABILITY INSURANCE DATEIMIWDDfYYYYI CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS DF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER. AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this cerliticate does not Confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT SCi111 GfL r11ri(I NAME SB One Insurance Agency Inc. PHONE (973) 579 -6776 FaA:11 (973) Nol. 96 US Highway 2047 F-MAJIL s reenlnz a+SBOnelnsurance com ADDRESS: � �L+ PO Box a LACl4 GI'fl'1'iR NCz i INSURERIS) AFFORDING COVERAGE NAIC n Aullusla NJ 07822 _ INSURER A Traveiurs Pmp Gas Ins Ca -_- - it - - -- INSURED INSURER S. SeaDawgs Enlerptises Inc. DBA College Hunks Hauwig Junk & 10mring INSURER C MED FXP IAn, uns r*,w,: 2051 Andrew Jackson Highway - rNSURER D INSURER E Leland NC ','.- :. INSURER F • COVERAGES CERTIFICATE NUMBER: 1=.110 Master #2 REVISION NUMBER: THIS IS IO CERTIFY THAT TIME POLICIES OF INSORANCE LISTED BELOW HAVE BEEN I$SUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS DF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1NSR LTR - - - TYPE OF INSURANCE ADULSUBR INSO WvD POLICY NUMBER POLICY Eff tMMIOOrYYYY POLICY EXP IMKiDOIYYYYI LIMITS COMMERCIAL GENERAL LIABILITY LACl4 GI'fl'1'iR NCz i PREIM15E5ice c✓'cvrr�r:.1:4 J CLAMS -MADE ❑ OCCUR MED FXP IAn, uns r*,w,: t ;IERSUNAL &ADV INJURI i AGGREGATE LIMIT APP LIES PER. GENERAL. AG:AECAT(- = GEN'L JERC. POLICY 1:1 P Ct LOC. PROrJUC. rS - GC A4P3 CIP A( „1 c -H OTHER AUTOM054LE LWBILrTY COMI3NVED SAGiE !- 41,117 En o .ldoan} t BODILY INJURY Ift, f— XI S - ANY AUTO OWNED SCHEDUI.Eti A11317AON AU705 BODILY INJURY :'Prrr aradwr,ti 8 - fARED NOh4OWNE11 AUTOS Cx4LY AUTOS ONLY PROPERTY CAMAGiE 1pff aaurenl i S UMBRELLA LIAR Ur.I;UR EACH OCCURRENCE } AGr.A11EGATE i EXCESS LlAB (J AIMS MAC'. LIEU 1St ILN ICON 5 i WORKERS COMPENSAnON PER GT^i AND EMPLOYERS' LIABILITY YIN STATUTE Er; E -L. EACH ALC -IDENT ANY PROPRIF.lOR"PARTNE R EXEC t1TIVE OFHCER+MEN16ER EXCLUDEDy ❑ N 1A EL DISEASE LA CMPLOYEE IMar3dafory in NHI 11 yds.. Ul.JG +C)p waver i El DISEASE - POLICY LIMIT S DESCRIPTION OF OPERATIONS tin— Per Conn @yance1S75.000 DBOrICI %.?pll A Inland Marine (C) 01 - 660- 9K755127 -1-1 L -19 65134)72019 O5d3012U2(T DESCRIPTION Of OPERATIONS I LOCATIONS i VEHICLIES IACORD 101, Addiflonal Remarks Scflirduls. may bo altactwd If more apace is requlredl SHOULD ANY Of THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN EVIDENCE OF INSURANCE I ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE G 1988 -2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD Board of Commissioners - March 23, 2020 ITEM: 4 - 1 - 4 ACC?R& CERTIFICATE OF LIABILITY INSURANCE vk� CATE( MlDDIYYYYI DOCUMENT WITH RESPECT TO tNHIGH THIS 9 512019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, Subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsenient(s). PRODUCER Praxlorn Risk Manac ement. LLC CONTACT - 123 West Bloomingdale Ave. #300 PHONE FAX Brandon, FL 335`3 T INC. No. Et:U IAIC. No) None _ .. E -MAIL ADDRESS' GD41- AGGREGATE LIMITAPPUFS PER -_ INSURER(SI AFFORDING COVERAGE NAIL a www.praxlom- rai.Com INSURERA: Service American Indel?Tnily Company x'115 INSURED Congruity HR, LLC INSURER B_, _._.. _ ... 508 Arbor Hili Road INSURER Kernersville NC 27284 INSURERD: ANY AWU INSURER E OWNED SCHEDIA,ELI AUTOS ONLe AUTOS INSURER r L L)VtHALiIMS NIIMRPQ- oC1fICinu 161IIAAMao. THIS iS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLI(,Y PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO tNHIGH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TEkl.t_,. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHAWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE - rIi.DOL=R� -- - POLICY EFF POLICY EXP LTR POLICY NUMBER iMMIDDNYYY} MM!DrVYY'YY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 5 _ LA MAGE YO REkTPO CLAl1.SS - MADE OCCUR PREMn SES.(Ea-y$r7vtnu;). ..1 - MED EXP ilv,y wk. Pars o _ S _ .. PERSONAL & AOV INJURY S GD41- AGGREGATE LIMITAPPUFS PER -_ GENERAL AGGREGATE $ PRO. POLICY JECT LOC _ _ PRODJC GUh1P OP Aril; TS- [ UTI!ER AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AWU BODILY INJURY (Pr pw %ooi ., OWNED SCHEDIA,ELI AUTOS ONLe AUTOS BODILY INJURY IPar ac<.c3enl ?'. 5 HIRED NON-OWNED _ PROPERTY DAMAGE � AUTOS ONLY AUTO$ ONLY i'or ; "denij UMBRELLA LIAR OCCUR EACH OCCURRENCE R .. EXCESS LIAB CLAIMS-MALL AGGREGATE DEC RLTEN'DoN 5 $ A WORKERS COMPENSATION SAWCPEO0000100 7/3012019 7/3012020 PER ORH AND EMPLOYERS' LIABILITY YIN ./ TATUTE - ... - -.. - _.. . ANYPROPRI "TOH;PARTtIERtFAECUTIVE C L EACH ACCIDENT- 5 1.000,001) OrvICEWMEMBEREXGLUDED7 i� N I A -- - ` -- - -- IMandawry In NHI E L DISEASE - EA EMPLOYEE: 3 _ ._ I+ v ^s. deson�be under UESCHIPTIriN OF OPERATIONS OCll :w EL DISEASE POLICY LIMI - 31,000,(JO() DESCRIPTION OF OPERATIONS! LOCATIONS i VEHICLES (ACORD 101, Addittonal Rornadrs SO)odulo. may be attached It more space is roquirad) Project !Job* Project/Job - . PEO Client: SeaDawgs Enterprises Inc PEO CIwnliD #: 1279 Main Location. 3861 While Birch Way Southport, NC 38461 Add't Locations: None Workers Compensation coverage is provided for only those: employee leased to, but not subcontractors of SeaDawgs Enterprises Inc CERTIFICATE HOLDER CANCELLATION SeaDawgs Enterprises, Inc 3861 White Birch Way Southport NC 28461 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRFSENTATIVE David E. Carothers Cc,> 1988 -2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD Board of Commissioners - March 23, 2020 ITEM: 4 - 1 - 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 3/23/2020 Consent DEPARTMENT: County Attorney PRESENTER(S): Kemp Burpeau, Deputy County Attorney CONTACT(S): Kemp Burpeau and Joe Suleyman, Environmental Management Director SUBJECT: First Reading: Approval of Solid Waste Renewal Franchise for Tangerine Carting, Inc. BRIEF SUMMARY: New Hanover County requires a county issued franchise to collect solid waste. Pursuant to Section 44.55, the applicant has provided information about his business organization, equipment, personnel and fiscal responsibility. The Environmental Management Director and the Chief Financial Officer have no objections to the franchise request. The decision to approve the current solid waste franchise agreement was considered against the implications of House Bill 56 and its impact on the county's ability to control the flow of solid waste. Staff believes that private solid waste collection companies will ultimately make post -2020 final disposal decisions based on two factors: price and convenience /location. The New Hanover County landfill is competitive in both areas and will continue to seek methods to control costs while offering cutting -edge services to the public. The renewal franchise period would run for seven years. A second reading is required RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve renewal franchise. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - March 23, 2020 ITEM: 5 Tangerine Carting, Inc. Anthony Costagliola — COO /President Stephen Stanko — CEO/Vice- President Physical Location 4510 North Chase PKW N.E. Unit B Wilmington, NC 28405 Mailing Address 2108 Auburn Lane Wilmington, NC 28405 Number of Employees: 7 Roll off container company for New Hanover County Equipment: Trucks 2000 Ford F650 2004 Ford F550 2015 Ford F550 2016 Ford F550 2018 Ford F650 Containers 122 (12 yard containers) 30 (20 yard containers) Insurance certificate sent directly from Chadwick Insurance Agency Board of Commissioners - March 23, 2020 ITEM: 5 - 1 - 1 s� T'ANGCA9 OP M AFRO DATE(MM1DDl CERTIFICATE OF LIABILITY INSURANCE 9fl n .41nnlanan THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain ,policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 910- 762 -2489 CONTACT James S Sayre _ GEORGE CHADWICK- INSURANCE PHONE 91 -- 762 -2489 FAX 910- 763.8006 33D1 WRIGHTSVILLE AVENUE Air, No, Ert: {AIC, No): WILMINGTON, NC 28403 4195 EbM James S Sayre INSURERA:Builders Mutual Insurance Co. 110844 Carting Inc m Lane n, NC 28405 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS 1111 � A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR CPP008403500 0412912019 0412912020 EACH OCCURRENCE 1,000,000 DAMAGE TO RENTED PREMISES 100,000 MED EXP (Any one person) 5,000 GEN'L PERSONAL &ADV INJURY 1,000,000 AGGREGATE LIMIT APPLIES PER POLICY ❑ JP CT EI LOC OTHER, GENERAL AGGREGATE 2,000,-0 - PRODUCTS - COMP/OP AGG 2,000,000 A AUTOMOBILE LIABILITY X ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS AUTOS ONLY NON-OWNED UUOLYY CAP003177600 04/2912019 04/29/2020 CO MBITNEED SINGLE LIMIT $ 1,000,000 BODILY INJURY Per person) S BODILY INJURY Per accident PeOraccd I AMAGE UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE S AGGREGATE 5 DIED RETENTION S _ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERlEXECUTME OFFICERlMEMBER EXCLUDED? (Mandatory In NH) If yes. describe under DESCRIPTION OF OPERATIONS below NIA CP104865003 10/18/2019 10/1812020 PER O7H- -- . -_ - -� - 100,00 0 E.L EACH RCCIDENT . E.L. DISEASE - EA EMPLOYEE $ 100'000 L. DI EASE - POLICY LIMIT 500,00 - DESCRIPTION OF OPERATIONS 1 LOCATIONS! VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached K more space is required) NEWCOU5 New Hanover County Finance 230 Government Center Dr #165 Wilmington, INC 28403 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988 -2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Board of Commissioners - March 23, 2020 ITEM: 5 - 1 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 3/23/2020 Consent DEPARTMENT: County Attorney PRESENTER(S): Kemp Burpeau, Deputy County Attorney CONTACT(S): Kemp Burpeau and Joe Suleyman, Environmental Management Director SUBJECT: First Reading: Approval of Solid Waste Renewal Franchise for Waste Partners BRIEF SUMMARY: New Hanover County requires a county issued franchise to collect solid waste. Pursuant to Section 44.55, the applicant has provided information about his business organization, equipment, personnel and fiscal responsibility. The Environmental Management Director and the Chief Financial Officer have no objections to the franchise request. The decision to approve the current solid waste franchise agreement was considered against the implications of House Bill 56 and its impact on the county's ability to control the flow of solid waste. Staff believes that private solid waste collection companies will ultimately make post -2020 final disposal decisions based on two factors: price and convenience /location. The New Hanover County landfill is competitive in both areas and will continue to seek methods to control costs while offering cutting -edge services to the public. The renewal franchise period would run for seven years. A second reading is required RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve renewal franchise. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - March 23, 2020 ITEM: 6 WASTE PARTNERS LLC. P.O. Box 28 Leland, NC 28451 � 910 - 599 -6814 j hello.wastepartners @outlook.com January 10, 2020 New Hanover County County Manager/ Attorney Manager / Kemp Burpeau 3002 US Highway 421 North Wilmington, NC 28401 -9008 Dear New Hanover County: FEB 1 9 220 NHC LEGAL Waste Partners LLC would like to submit for a Franchise required by Chapter 44- SOLID WASTE (Sec. 44 -55.) We just received notice on January 09, 2020 from the scale house attendee of this change. We would like to ask for an expedited process to insure we do not suffer from any loss of business. Please find all documents attached to this correspondence. Sincerely, Samuel Chadwick Operations Manager Board of Commissioners - March 23, 2020 ITEM: 6 - 1 - 1 Waste Partners LLC Samuel Chadwick January 10, 2020 Waste Partners LLC. has been in business for two and a half years. We collect construction debris and Waste. With more than 20 years in the construction field, we have dealt with CID and waste from hauling it ourselves to hiring other haulers in multiple states. We decided to start Waste Partners because we saw a need for faster, reliable, and honest service in the local area. With seventeen and a half years of serves in the Army and being medicaly retired from wounds caused by the rigors of war, this was a way to stay close the building industry without injuring myself further. We believe in doing the best thing for our environment and we understand what we do has a lasting impact, so we have joined the Solid Waste Association of North America (SWANA) and completed Certified Landfill Operations Specialist and Certified Transfer Station Operations Specialist. We will be taking more courses in the 2020 calendar year to stay abreast on the most up -to -date information in the industry. Waste Partners has two employees and we expect to grow to 4 employees by the end of 2020. Our New Hanover account number 47909 was issued December 212018 (see attached) and is in good standing with your accounting department. loft Please see attached forms for equipment and balance sheet. Board of Commissioners - March 23, 2020 ITEM: 6 - 1 - 2 C201910704527 LIMITED LIABILITY COMPANY ANNUAI 1012017~ NAME OF LIMITED LIABILITY COMPANY: Waste Partners, LLC SECRETARY OF STATE ID NUMBER. 1600886 STATE OF FORMATION: NC REPORT FOR THE CALENDAR YEAR: 2019 SECTION A: REGISTERED AGENTS INFORMATION SOSID: 1600886 Date Filed: 4/15/2019 11:59:00 PM Elaine F. Marshall North Carolina Secretary of State 02019 107 04527 Preview 1600886 ®Changes 1. NAME OF REGISTERED AGENT: Chadwick, Christie L 2. SIGNATURE OF THE NEW REGISTERED AGENT: SIGNATURE CONSTITUTES CONSENT TO THE APPOINTMENT 3. REGISTERED AGENT OFFICE STREET ADDRESS $ COUNTY 4. REGISTERED AGENT OFFICE MAILING ADDRESS 161 Poole Rd Suite 4 PO Box 28 Belville, NC 28451 Brunswick County Leland, NC 28451 SECTION 8: PRINCIPAL OFFICE INFORMATION 1. DESCRIPTION OF NATURE OF BUSINESS: waste removel, dum ster service 2. PRINCIPAL OFFICE PHONE NUMBER. (910) 599 -6814 3• PRINCIPAL OFFICE EMAIL: Privaqy Redaction 4. PRINCIPAL OFFICE STREET ADDRESS 161 Poole Rd Suite 4 Belville, NC 28451 5. PRINCIPAL OFFICE MAILING ADDRESS PO Box 28 Leland, NC 28451 6. Select one of the following If applicable. (Optional see Instructions) ❑ The company is a veteran -owned small business ❑ The company is a service- disabled veteran -owned small business SECTION C: COMPANY OFFICIALS (Enter additional company officials in Section E.) NAME: Christie L Chadwick NAME: Samuel L Chadwick NAME: TITLE: Mana er TITLE: Managing Member TITLE: ADDRESS: ADDRESS: ADDRESS: 1513 E. Gantry Ct. _i 1513 E Gantry Ct Leland, NC 28451 Leland, NC 28451 SECTION D: CER_TIFICATIQN QF ANNUAL REPORT. Section D must be completed in its entirety by a person/business entity. Christie L Chadwick 4/8/2019 SIGNATURE DATE Fonn must be signed by a Company Official listed under Section C of This form. Christie L Chadwick Manager Print of Type Name of Company Official Print or Type Title of Company Official SUBMIT THIS ANNUAL REPORT WITH THE REQUIRED FILING FEE OF $200.00 MAIL TO: Secretary of State, Business Registration Division, Post Office Box 29525, Raleigh, NC 23626-0525 Board of Commissioners - March 23, 2020 ITEM: 6 - 1 - 3 NEW HANOVER COUNTY FINANCE DEPARTMENT 230 Government Center Drive Suite 165 Wilmington, NC 28403 Telephone: (910 ) 798 -7187 Fax: (910) 798-7806 Dec 212018 Waste Partners LLC P 0 Box 28 Leland, NC 28451 RE: Landfill Acct. # 47909 Credit Limit: $ 5000.00 A 7 Lisa Wurtzbacher, CPA Chief Financial Officer Barbara D. McClure, CPA Deputy Chief Financial Officer Martha Wayne, CPA Deputy Chief Financial Officer On behalf of New Hanover County, I am pleased to inform you that you have been approved for credit to use the Landfill facility. As of this date, your account has been established and is ready for your use. Please provide the account number to the weighmaster to allow for prompt service_ You will receive a monthly statement the first of each month. The statement amount is due by the 20th day of that month to avoid a 1.5% penalty. Please compare your ticket copies to the statement to make sure you have been correctly charged for each ticket. We thank you for your business and hope to serve you in a prompt and courteous matter. If you should have any questions, do not hesitate to call (910) 798 -7403. Sincerely, ,% wd&m Amy Walters Fiscal Support Website: wncv.nhc o%.com Professionalism J integrity i Innovation I Stewardship f Accountability Board of Commissioners - March 23, 2020 ITEM: 6 - 1 - 4 ASSET LIST 12 Yard 20 Yard 30 Yard DUMPSTER # DUMPSTER # DUMPSTIER 12 -1. XXXX 20 -1 2563 30 -1 12 -2. XXXX 20 -2 2169 30 -2 12 -3. XXXX 20 -3 1804 30 -3 12 -4. 2559 20 -4 1806 30 -4 12 -5. 2562 20 -5 1802 30 -5 12 -6. 2561 20 -6 2564 30 -6 12 -7. 2560 20 -7 2570 30 -7 12 -8. 2141 20 -8 1801 30 -8 12 -9. 2142 20 -9 1808 30 -9 12 -10. 2137 20 -10 1803 30 -10 12 -11, 2143 20 -11 1809 30 -11 12 -12. 2165 20 -12 1804 30 -12 12 -13. 2138 20 -13 1805 30 -13 12 -14. 2162 20 -14 1807 30 -14 12 -15. 2161 20 -15 2331 30 -15 12 -16. 2164 20 -16 2332 30 -16 12 -17. 2326 20 -17 2334 30 -17 12 -18. 2558 20 -18 2333 30 -18 12 -19. 2163 20 -19 2569 30 -19 12 -20. 2329 20 -20 2568 30 -20 12 -21. 2327 20 -21 2172 30 -21 12 -22, 2328 20 -22 2171 30 -22 12 -23. 2330 20 -23 2170 30 -23 20 -24 2168 30 -24 20 -25 2173 30 -25 20 -26 2167 30 -26 20 -27 2565 30 -27 20 -28 2567 30 -28 20 -29 2566 30 -29 30 -30 30 -31 30 -32 TR U CKS STERLING 2007 2FZHAWDA17AX82686 Friegtliner 2013 1HTMMAAL49HlO2813 PARTS CONEX BOX 2018 STORAGE CUB CADET 2019 LAWN TRACTOR TOOLS Board of CASir0ij il)()V0lprch 23, 2020 ITE((V�l: 6 - 1 - 5 2670 2671 2672 2673 2674 2675 2676 2677 3002 3003 3004 3005 3006 3007 3008 3009 3195 3194 3199 3203 3191 3201 3192 3200 3198 3193 3196 3197 3206 3202 3205 3204 CONTAINER BY C To whom it may concern, The weight of our 30YD 22ft Standard Tub Style Roll off is 5176 lbs. If you need any additional information please do not hesitate to give us a call. Thanks, Tosha Thomas SE Account Specialist -cry CONTA7NLrR IM 40 Franke Blvd. P.O. Box 512 Fayetteville, TN 37334 Office: 931- 433 -5077 Cell: 931 - 703 -9746 Fax: 931 - 433 -2315 Board of Commissioners - March 23, 2020 ITEM: 6 - 1 - 6 -EGUR Y CONTAMER 1NC To whom it may concern, The weight of our 20YD 14ft Standard Tub Style Roll off is 3100 lbs. If you need any additional information please do not hesitate to give us a call. Thanks, Tosha Thomas SE Account Specialist C-6 EE TATH V m 40 Franke Blvd. P.Q. Box 512 Fayetteville, TN 37334 Office: 931 - 433 -5077 Cell: 931 -703 -9746 Fax: 931 -433 -2315 Board of Commissioners - March 23, 2020 ITEM: 6 - 1 - 7 15HEIGUR Y CONTAIAER ZMC To whom it may concern, The weight of our 12YD 12ft Standard Tub Style Roll off is 2600 lbs. If you need any additional information please do not hesitate to give us a call. Thanks, Tosha Thomas SE Account Specialist C-6 EEI! aV '�INC 40 Franke Blvd. P.O. Box 512 Fayetteville, TN 37334 Office: 931- 433 -5077 Cell: 931- 703 -9746 Fax: 931 - 433 -2315 Board of Commissioners - March 23, 2020 ITEM: 6 - 1 - 8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 3/23/2020 Consent DEPARTMENT: Finance PRESENTER(S): Lisa Wurtzbacher, Chief Financial Officer and Sara Warmuth, Property Management Director CONTACT(S): James Derseraux, Equipment Shop Superintendent and Tamara Matthews, Purchasing Agent SUBJECT: Adoption of a Resolution to Dispose of Surplus Property According to Procedures Outlined in North Carolina General Statutes - Chapter 160A Article 12 BRIEF SUMMARY: Chapter 160A- Article 12 of the North Carolina General Statutes governs the sale and disposition of surplus property. Currently, the county has certain supplies, materials, equipment, and apparatus that are surplus to its operations. A complete list of these items including a description is attached as Exhibit "A ". Following board approval, non -profit organizations will have the opportunity to inspect and purchase certain property prior to being sold by auction. Afterwards, all remaining property will be disposed of according to the procedures prescribed in Chapter 160A- 270(c) which authorizes the disposal of personal property electronically using an existing private or public electronic auction service. Staff proposes to utilize the services of GovDeals, an online internet based provider servicing governmental entities. Any items not sold electronically will be disposed of by any other method authorized by the statutes including discarding. RECOMMENDED MOTION AND REQUESTED ACTIONS: Declare property surplus and adopt resolution authorizing the sale of the equipment electronically using GovDeals or disposal by any other method authorized by NC General Statutes including discarding. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - March 23, 2020 ITEM: 7 EXHIBIT A - SURPLUS AUCTION LIST FOR MARCH 23, 2020 BOARD OF COMMISSIONER'S MEETING Auction # FA # Serial # Contact Name Department Description Mileage Reason for Disposal 61 019892 1FTSE3EP4ADA36074 James Derseraux Sheriff 2010 Ford E -350 van 277,477 High mileage and maintenance cost; age of vehicle 62 018695 -00 2GTEK19T521109659 James Derseraux Sheriff 2002 GMC Truck 4x4 130,700 High mileage and maintenance cost; age of vehicle 63 019206 2FAHP71W76X155350 James Derseraux Sheriff 2006 Ford Crown Vic, sold for parts only, pit training vehicle 124,402 High mileage and maintenance cost; age of vehicle 64 019486 1FTRF12W87NA48629 James Derseraux Sheriff 2007 Ford F -150 4x2 119,544 High mileage and maintenance cost; age of vehicle 65 010195 -00 1FTIE34HXLHA51681 James Derseraux Sheriff 1990 Ford Econoline E -350 van. Sell to law enforcement only 27,404 High maintenance cost; age of vehicle due to confidential surveillance equipment that is installed in vehicle. 66 20126 1FTSS3ES8DDA08005 James Derseraux Sheriff 2013 Ford E -350 van 157,708 High mileage and maintenance cost; age of vehicle; knocking in the bottom of engine 67 019237 2FAHP71W76X165652 James Derseraux Sheriff 2006 Ford Crown Vic. Sell for parts only. Used as a pit 133,626 High mileage and maintenance cost; age of vehicle; training vehicle and will not pass safety inspection. reverse only transmission, no forward gears. 68 019523 2133KA43H88H138585 James Derseraux Sheriff 2008 Dodge Charger. Sell for parts only. Used as a pit training 132,449 High mileage and maintenance cost; age of vehicle vehicle and will not pass safety inspection. Engine knocking. 69 019834 1GKET63MX62256078 James Derseraux Sheriff 2006 GMC Envoy 146,998 High mileage and maintenance cost; age of vehicle 70 019480 1FAFP53U97A200242 James Derseraux Tax 2007 Ford Taurus 69,800 Vehicle replacement program; high maintenance cost; age of vehicle 71 019036 2MEHM75WX4X651834 James Derseraux Community Justice 2004 Mercury Grand Marquis 139,541 High mileage and maintenance cost; age of vehicle Services 72 019665 2MEFM74W52X646059 James Derseraux Community Justice 2002 Mercury Grand Marquis 130,746 High mileage and maintenance cost; age of vehicle Services 73 018986 1FTRE14W46HA42114 James Derseraux Property Management 2006 Ford E -150 van 107,151 High mileage and maintenance cost; age of vehicle 74 018609 -00 1FTRE14W94HB18858 James Derseraux Property Management 2004 Ford E -150 108,520 High mileage and maintenance cost; age of vehicle 75 016164 1M04X2SJLBM061562 James Derseraux Parks & Gardens 2011 John Deere Gator 4x2, 3,069 hours Repair exceeds value of unit; lifecyle hours for gators is 2500 hours. 76 016162 1TC720ACPBT020655 James Derseraux Parks & Gardens 2011 John Deere 60" Zero Turn mower, 1,636 hours, model Repair exceeds value of unit; lifecyle hours for mowers 2720A 1,636 hours is 1500 hours. 77 016161 1TC720ACKBT020656 James Derseraux Parks & Gardens 2011 John Deere 60" Zero Turn mower, 1,636 hours, model Repair exceeds value of unit; lifecyle hours for mowers 2720A 1,584 hours is 1500 hours. 78 016112 1TC720ACLBT020308 James Derseraux Parks & Gardens 2011 John Deere 60" Zero Turn Mower, 1,745 hours, model Repair exceeds value of unit; lifecyle hours for mowers 2720A is 1500 hours. 79 016110 1TC720ACABT020310 James Derseraux Parks & Gardens 2011 John Deere 60" Zero Turn Mower, 1,894 hours, model Repair exceeds value of unit; lifecyle hours for mowers 2720A is 1500 hours. 80 019576 522712789 James Derseraux Parks & Gardens Bobcat 2100 Utility Vehicle, model BK0827- 920461, hours not High maintenance cost. Replaced with new equipment. available 81 019386 1006519 James Derseraux Sheriff 2005 Yamaha 50hp, 4 stroke outboard motor with controls, High maintenance cost; age of equipment. Replaced 300 hours with new equipment. 82 019975 1GCGD34J6FF330240 James Derseraux County Fire 1985 Chevrolet Custom Deluxe 4x4 pickup truck 40,887 High maintenance cost; age of equipment. Replaced with new equipment. 83 019346 DR8240 James Derseraux Vehicle Management Hunter Wheel Balancer, model G5P9200 DD High maintenance cost; age of equipment. Replaced with new equipment. 84 020244 130910022 James Derseraux Vehicle Management Coats Tire Machine, model 70XEH3 High maintenance cost; age of equipment. Replaced with new equipment. 85 30GTNO40620KA James Derseraux Vehicle Management Carrier Chiller, model 4101F16056, scrapped High maintenance cost; age of equipment. Replaced with new equipment. Board of Commissioners - March 23, 2020 ITEM: 7 - 1 - 1 Page 1 of 5, 3/11/2020, 12:45 PM EXHIBIT A - SURPLUS AUCTION LIST FOR MARCH 23, 2020 BOARD OF COMMISSIONER'S MEETING Auction # FA # Serial # Contact Name Department Description Mileage Reason for Disposal 86 4805080467 James Derseraux Property Management Air Cooled Chiller, model 30R3A25062103, scrapped High maintenance cost; age of equipment. Replaced with new equipment. 87 016732 -00 4A1021A101/1G9AA1914YR23240 James Derseraux Parks & Gardens 2000 Genie Pull Behind Lift, model TMZ 34/19 Not repairable. Will not pass safety inspection. Will replace with new equipment. 88 T63XWB551486 James Derseraux Vehicle Management Dayton Air Compressor, model 9TC62A, 240v, 1 Phase High maintenance cost; age of equipment. Replaced with new equipment. 89 032394L- 892670 James Derseraux County Fire Dayton Air Compressor, model 5F231A.5hp, 460v, 3 Phase Moved into new facility, no longer required. Unable to use in other County departments. 90 R0005033 James Derseraux County Fire Champion Air Compressor, model R15, 3hp, Simplex, 460v/230v 3 Phase Moved into new facility, no longer required. Unable to use in other County departments. 91 R0004847 James Derseraux County Fire Champion Air Compressor, model R15, 3hp, Simplex, 460/230v, 3 Phase Moved into new facility, no longer required. Unable to use in other County departments. 92 L7/30/02 -00009 James Derseraux County Fire Speedaire Air Compressor, model 4132236C Compressor motor not working. Too costly to repair. 93 Sheet attached James Derseraux County Fire 2002 MSA Firehawk Airpacks Age of equipment, replaced with new equipment 94 N/A James Derseraux Property Management Pink sofa, This End Up loveseat sofa Cushions worn, dirty, and soiled. Wood needs refinishing. Not cost effective to repair or clean. 95 6884, 650, 7321 James Derseraux County Fire Modine Gas Heaters, Propane Conversion Salvaged from the old Ogden Fire Station. Moved into new facility. Replaced with new equipment. 96 124, 123, 121, 120, 122, 119 James Derseraux Sheriff Motorcycle light bars and phone mounting base. Sell to law enforcement only. Replaced with new equipment. 97 N/A James Derseraux Sheriff F -350 Truck seats and door panels Vehicle sold in previous auction. Equipment does not fit current vehicles. 98 N/A James Derseraux Property Management Water Coolers, side by side Replaced with new water coolers 99 N/A James Derseraux Property Management Miscellaneous Electrical tools, Fish Tape, 18v Dewalt Drill, Fluke Multimeter, Greenlee Knockout Punch Set Replaced with new tools 100 N/A James Derseraux Property Management Bathroom vanity with top (2 each) New. Unable to use because they are not handicap accessible. 101 N/A James Derseraux Property Management Miscellaneous HVAC tools, promax recovery unit, Dayton vacuum pump, leak detector, temperature tester Replaced with new tools 102 430220093 James Derseraux County Fire Gas Stove, model VEFSG6365NSS Oven door broken. Not cost effective to repair. 103 XY1001118 James Derseraux County Fire Gas Stove, model KGRS80755501 Not cost effective to repair 104 N/A James Derseraux County Fire Whirlpool electric stove Not cost effective to repair 105 N/A James Derseraux Pine Valley Library Sewing machines Not cost effective to repair 106 N/A James Derseraux 911 Treadmill Equipment is not working 107 N/A James Derseraux Property Management Treadmill Equipment is not working 108 308KWFN1R307, F24110945 James Derseraux County Fire (2) Dishwashers Equipment is not working 109 SF136659G, ZG761998C James Derseraux County Fire (1) Washer, (1) Dryers Equipment is not working. Not cost effective to repair. 110 019067 1GCEK19B76Z219276 James Derseraux County Fire 2006 Chevrolet 1500 4x4, pickup truck 155,779 High mileage and maintenance cost; age of vehicle 111 20195 1N4AA51E69C860303 James Derseraux Sheriff 2009 Nissan Maxima 177,000 High mileage and maintenance cost; age of vehicle 112 015087 -00 3B7KF26Z2XM551594 Kim Roane Landfill 1999 Dodge Ram 2500 4x4, pickup truck 131,794 High mileage and maintenance cost; age of vehicle. Replacing with used vehicle. 113 013636 -00 1FTHF26H4VEB96545 Kim Roane Landfill 1997 Ford F -250 4x4, pickup truck 179,161 High mileage and maintenance cost; age of vehicle. Replacing with used vehicle. 114 20322 TAN01332 Kim Roane Landfill 2013 CAT D7E WH, Waste Pushing Bulldozer 5529.4 hours High maintenance cost; age of equipment. Replaced with new equipment. 115 019220 WCB2379AB1380 Kim Roane Landfill 2006 Ventrac Mower 31hp, model 420OTD HQ680 Not cost effective to repair. Age of equipment. Board of Commissioners - March 23, 2020 ITEM: 7 - 1 - 2 Page 2 of 5, 3/11/2020, 12:45 PM EXHIBIT A - SURPLUS AUCTION LIST FOR MARCH 23, 2020 BOARD OF COMMISSIONER'S MEETING Auction # FA # Serial # Contact Name Department Description Mileage Reason for Disposal 116 N/A James Derseraux Vector Control Protective clothing and book bag luggage Replace with new clothing and luggage 117 N/A James Derseraux Property Management Lot of Chairs Replaced with new furniture in new building 118 N/A James Derseraux Property Management Lot of Desks Replaced with new furniture in new building 119 N/A James Derseraux Property Management Lot of File Cabinets Replaced with new furniture in new building 120 N/A James Derseraux Property Management Lot of Tables Replaced with new furniture in new building 121 N/A James Derseraux Property Management Lot of Bookcases Replaced with new furniture in new building 122 N/A James Derseraux Property Management Lot of Folding Tables Replaced with new furniture in new building 123 N/A James Derseraux Property Management Fluorescent Bulb Crusher Obsolete equipment. No longer able to crush fluorescent tubes and dispose of in landfill. 124 N/A James Derseraux Property Management Tool Boxes; fair condition Replaced with new toolboxes 125 N/A James Derseraux Property Management Nobles Floor Machine High maintenance cost; age of equipment 126 N/A James Derseraux Property Management Advance Floor machine High maintenance cost; age of equipment 127 N/A James Derseraux Property Management Hoover Shoulder Vacuum Replaced with new equipment. Too costly to repair. 128 N/A James Derseraux Property Management Carpet Cleaner High maintenance cost; age of equipment. 129 N/A James Derseraux Property Management Toilet seats, urinal Equipment left behind by vendor 130 N/A James Derseraux Vehicle Management Misc. tools winch, soldering iron, electric drill Age of equipment; not cost effective to repair 131 019572 1GNDS13S572234610 James Derseraux Sheriff 2007 Chevrolet Trailblazer suv 4x2 162,413 High mileage and maintenance cost; age of vehicle 132 016117 1HGCM66557AO09838 James Derseraux Sheriff 2007 Honda Accord 155,560 Engine and power steering pump leaking oil, high maintenance cost, age of vehicle. 133 019388 5KZBB19157AO15571 James Derseraux Sheriff 20' Road King Boat trailer, 22.5" long with bunks, 80" wide Broken hub and axle, damaged trailer jack, high maintenance cost, age of equipment. Not cost effective to repair. Replaced with new equipment. MRE -Lot 1 Zak Whicker Emergency Management 20 pallets of EXPIRED heater MRE packs. Pallets MREs are expired. Need to make space for generally include 48 cases of MRE packs. The MREs are incoming MREs. expired with dates ranging from early 2019 through March 2020. MRE -Lot 2 Zak Whicker Emergency Management 20 pallets of EXPIRED heater MRE packs. Pallets MREs are expired. Need to make space for generally include 48 cases of MRE packs. The MREs are incoming MREs. expired with dates ranging from early 2019 through March 2020. MRE -Lot 3 Zak Whicker Emergency Management 20 pallets of EXPIRED heater MRE packs. Pallets MREs are expired. Need to make space for generally include 48 cases of MRE packs. The MREs are incoming MREs. expired with dates ranging from early 2019 through March 2020. MRE -Lot 4 Zak Whicker Emergency Management 20 pallets of EXPIRED heater MRE packs. Pallets MREs are expired. Need to make space for generally include 48 cases of MRE packs. The MREs are incoming MREs. expired with dates ranging from early 2019 through March 2020. MRE -Lot 5 Zak Whicker Emergency Management 20 pallets of EXPIRED heater MRE packs. Pallets MREs are expired. Need to make space for generally include 48 cases of MRE packs. The MREs are incoming MREs. expired with dates ranging from early 2019 through March 2020. MRE -Lot 6 Zak Whicker Emergency Management 20 pallets of EXPIRED heater MRE packs. Pallets MREs are expired. Need to make space for generally include 48 cases of MRE packs. The MREs are incoming MREs. expired with dates ranging from early 2019 through March 2020. boara or i-ommissioners - marcn zs, 2626 ITEM: 7 - 1 - 3 Page 3 of 5, 3/11/2020, 12:45 PM EXHIBIT A - SURPLUS AUCTION LIST FOR MARCH 23, 2020 BOARD OF COMMISSIONER'S MEETING Auction # FA # Serial # Contact Name Department Description Mileage Reason for Disposal MRE -Lot 7 Zak Whicker Emergency Management 20 pallets of EXPIRED heater MRE packs. Pallets MREs are expired. Need to make space for generally include 48 cases of MRE packs. The MREs are incoming MREs. expired with dates ranging from early 2019 through March 2020. MRE -Lot 8 Zak Whicker Emergency Management 20 pallets of EXPIRED heater MRE packs. Pallets MREs are expired. Need to make space for generally include 48 cases of MRE packs. The MREs are incoming MREs. expired with dates ranging from early 2019 through March 2020. MRE -Lot 9 Zak Whicker Emergency Management 20 pallets of EXPIRED heater MRE packs. Pallets MREs are expired. Need to make space for generally include 48 cases of MRE packs. The MREs are incoming MREs. expired with dates ranging from early 2019 through March 2020. MRE -Lot 10 Zak Whicker Emergency Management 20 pallets of EXPIRED heater MRE packs. Pallets MREs are expired. Need to make space for generally include 48 cases of MRE packs. The MREs are incoming MREs. expired with dates ranging from early 2019 through March 2020. EM -Lot 1 Zak Whicker Emergency Management One (1) pallet of multiple monitors with suspected blown End of life equipment. Surpassed life expectancy. power supplies, will not turn on. Sold as is. Lot also includes power supply cords, various type computer cables mice keyboard, speakers, etc. EM -Lot 2 Zak Whicker Emergency Management One (1) pallet parts /pieces of an MDR 8000 Alcatel End of life equipment. Surpassed life expectancy. microwaves stem. EM -Lot 3 Zak Whicker Emergency Management Nineteen (19) pallets of bottled water. Number of cases Expired. per pallet vary from approximately 48 to 80 cases of water per pallet, and number of bottles per case vary dei)ending on brand. IT LOT 1 Ann Riley IT 2 Pallets - Approximately 110 Dell, Gateway, Planar, IBM, End of life equipment. Surpassed life expectancy. and HP monitors. Items are not guaranteed to be in working condition. IT LOT 2 Ann Riley IT 1 Pallet - Approximately 17 Zebra TLP2844 Printers, HP End of life equipment. Surpassed life expectancy. Printers, and Canon scanners. Approximately 11 HP Laptop stands. Items are not guaranteed to be in working condition. IT LOT 3 Ann Riley IT 2 Pallets - Approximately 159 Dell 7010 and 7020 End of life equipment. Surpassed life expectancy. Desktop computers. Items are not guaranteed to be in working condition. IT LOT 4 Ann Riley IT 1 Pallet - Network switches, Servers, UPS, cable End of life equipment. Surpassed life expectancy. management kits, APC batteries, and one (1) Polycom speaker system. Items are not guaranteed to be in working condition. IT LOT 5 Ann Riley IT 1 Pallet - Approximately 90 HP Revolve 810 G1 and G2 End of life equipment. Surpassed life expectancy. laptops. Approximately 20 HP 8570 laptops. Items are not guaranteed to be in working condition. Board of Commissioners - March 23, 2020 ITEM: 7 - 1 - 4 Page 4 of 5, 3/11/2020, 12:45 PM EXHIBIT A - SURPLUS AUCTION LIST FOR MARCH 23, 2020 BOARD OF COMMISSIONER'S MEETING Auction # FA # Serial # Contact Name Department Description Mileage Reason for Disposal IT LOT 6 Ann Riley IT 1 Pallet - Keyboards, mouse, power cords, adapters, cell End of life equipment. Surpassed life expectancy. phones, MiFi devices, docking stations, USB 2.0 cables, Dell monitor stands and bases, and miscellaneous technology items. Items are not guaranteed to be in workina condition. Fire -Lot 1 Sara Warmuth Property Management 20'x40' Metal Building with 14'Wx12'H roll up door and (2 Old Ogden Fire Station - Firetruck apparatus bay each) 3 -0x6 -8 doors. building is located on CFPUA property. Too costly to relocate to a County owned property. Fire -Lot 2 Sara Warmuth Property Management Trailer Building and Ramp Old Ogden Fire Station - Trailer building and ramp are located on CFPUA property. Too costly to relocate to a County owned property. Board of Commissioners - March 23, 2020 ITEM: 7 - 1 - 5 Page 5 of 5, 3/11/2020, 12:45 PM NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION DISPOSAL OF SURPLUS PROPERTY WHEREAS, New Hanover County owns certain personal property itemized on the attached Exhibit A that is no longer functional for governmental purposes; and WHEREAS, the New Hanover County Board of Commissioners is desirous of declaring the property surplus and disposing of the property as authorized by North Carolina General Statute (NCGS) 160A- Article 12; and WHEREAS, following the Board's approval, the Board wishes to allow non - profit organizations the opportunity to inspect and purchase the property prior to being sold by public auction; and WHEREAS, all remaining property will be disposed of according to the procedures prescribed in Chapter 160A- 270(c) which authorizes the disposal of personal property electronically using an existing private or public electronic auction service; and WHEREAS, items not sold by electronic auction will be disposed of using any other method authorized in the NCGS 160A- Article 12 including discarding the items. NOW, THEREFORE, BE IT RESOLVED by the New Hanover County Board of Commissioners as follows: 1. The personal property itemized on the attached Exhibit A is hereby declared to be surplus property. 2. The Chief Financial Officer's designated representative, pursuant to the provisions of NCGS 160A- 270(c), is hereby authorized to dispose of the personal property listed by electronic public auction and any property not sold by electronic means may be disposed of using any other method authorized by the NCGS 160A- Article 12, and that said representative be further authorized and directed to execute necessary documents, transfer title, add /delete items from the surplus list, and perform all necessary functions associated with this disposal. 3. Non - profit organizations will be given the opportunity to inspect and purchase the property prior to being sold by public auction. 4. All surplus property will be sold "as is" and all sales will be final. New Hanover County makes no express or implied warranties of merchantability of any surplus property, or part thereof, or its fitness for any particular purpose regardless of any oral statements that may be made concerning the surplus property or any part thereof. 5. A notice summarizing this resolution and the sale of the surplus property shall be advertised on the County's website and /or in the Wilmington Star News at least ten (10) days prior to the electronic public auction. ADOPTED this the 23rd day of March, 2020. NEW HANOVER COUNTY Julia Olson - Boseman, Chair ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - March 23, 2020 ITEM: 7 - 2 - 1 PUBLIC NOTICE New Hanover County's Board of Commissioners adopted a resolution at their meeting on Monday, March 23, 2020, declaring certain personal property surplus to the County's operations. Non - profit organizations will have an opportunity to inspect and purchase certain property prior to being sold to the general public. Any non - profit organization interested in viewing the property should contact James Derseraux at 910 -798- 4321 or email at JDerseraux @nhcgov.com . Non - profits may take advantage of this opportunity beginning Thursday, March 26, 2020 through Thursday, April 2, 2020. Any remaining property will be offered for sale Monday, April 6, 2020 through Sunday, April 19, 2020 using GOVDEALS, a company who provides online auction services to governmental entities. Registration is required for bidding. All items are sold "as is," and the acceptable methods of payment are cash, money order, cashier's check, and credit card. Please review the terms and conditions prior to bidding. For questions about using the GOVDEALS website, please contact GOVDEALS at (800) 613 -0156. View a complete list of the available surplus items here. New Hanover County reserves the right to remove any items from this list at any time. Board of Commissioners - March 23, 2020 ITEM: 7 - 3 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 3/23/2020 Consent DEPARTMENT: Strategy PRESENTER(S): Eliza Baldwin, Strategy Analyst CONTACT(S): Eliza Baldwin SUBJECT: Adoption of HMGP 404/407 Management Costs Budget Amendment and Procurement Policy BRIEF SUMMARY. FEMA (Federal Emergency Management Agency) has approved management costs for the 404 Buyout /407 Demolition HMGP (Hazard Mitigation Grant Program) project in the amount of $110,530.00. FEMA defines management costs as any indirect costs, direct administrative costs, and other administrative expenses associated with a specific project. The procurement policy that accompanies this budget amendment lays out specific criteria and guidelines for the program. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the ordinance for the budget amendment and the procurement policy. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - March 23, 2020 ITEM: 8 U.S. Department of Homeland Security FEMA/State Joint Field Office FEMA - 4393 -DR -NC 3039 E. Cornwallis Road.. Building 307 ,a�ewR Durham, NC 27709 FEMA January 27, 2020 Michael A. Sprayberry, Director NC Department of Public Safety Division of Emergency Management 4236 Mail Service Center Raleigh, NC 27699 -4236 Attn: Steven McGugan, State Hazard Mitigation Officer Re: Hazard Mitigation Grant Program (HMGP) Project 4393- 0009 -R New Hanover County: Acquisition of 11 Residential Properties — Subrecipient Management Cost Dear Mr. Sprayberry: Lam pleased to inform you that subrecipient management costs have been approved for the project referenced above in the amount of $110,530 Federal Share. Financial approval documents for the award are enclosed for your records. Funding for Subject Project Total Project Funding Federal Share Non - Federal Share Sub - Recipient Management Costs $2,210,600 $1,657,950 $552,650 $110,530 Normally, all management costs will be provided in increments sufficient to cover Recipient and Subrecipient needs for no more than one year unless contractual agreements require additional funding. However, because Public Assistance is funding demolition and debris removal activities for this project, the scope of work must be completed within two (2) years of the declaration date or September 14, 2020. Therefore, FEMA is approving and obligating 100% of the subrecipient management costs for this project. FEMA defines management costs as any: • Indirect costs • Direct administrative costs, and • Other administrative expenses associated with a specific project Board of Commissioners - March 23, 2020 ITEM: 8 - 1 - 1 FEMA- 4393 -DR -NC New Hanover County Subrecipient Management Costs January 27, 2020 Page 2 This project must adhere to all program guidelines established for the Hazard Mitigation Grant Program and expenditure of subrecipient management costs must adhere to FEMA Policy #104 -11 -1 HMGP- MC (Interim) A. Requirements and B. Program Requirements and Procedures (November 15, 2018) FEMA will reimburse management costs based upon actual costs, with 100 percent federal funding up to: • 10 percent of the HMGP total award amount for the Recipient, excluding Subrecipient management costs. 5 percent of the HMGP total award amount for Subrecipients. Monitoring for Management Costs • The Recipient will reconcile subrecipient management costs against actual costs of the total award on a quarterly basis. Please refer the sub - recipient to the State HMGP Administrative Plan for project cost overrun regulations. If project costs exceed the amount originally funded and additional federal funds are needed, the sub - recipient must contact the Governor's Authorized Representative (GAR). The GAR will evaluate requests for cost overruns and submit to the Regional Administrator written documentation of cost overrun eligibility. Cost overruns shall meet Federal regulations set forth in 44 CFR 206.438(b). The State HMGP Administrative Plan defines the procedure whereby the GAR may advance portions of the approved Federal share to the sub - recipient. Upon completion of the HMGP project, the sub - recipient's closeout reimbursement for the final Federal share of eligible project costs must be submitted to the Regional Administrator for review and determination. Incremental Reconciliation of Reported Expenses - • FEMA will reconcile management costs against actual costs on a quarterly basis. • On a quarterly basis, FEMA will review the recipient's expenditures of any management costs based on submission of the quarterly reports to verify that expenditures reflect actual costs and to verify expenditures are reasonable. This will allow FEMA to identify potential problems and allow the Recipient to correct issues early in the grant cycle and avoid delays at closeout. The Recipient must provide the subrecipient management costs for documented actual costs. Because management costs are based on actual costs, FEMA will make corresponding adjustments as obligations and de- obligations are made. Final adjustments to management costs will be made at closeout when the total award amount is determined based on actual costs to complete the scope of work. For close -out of the project, the Governor's Authorized Representative shall send a letter of request to close the project programmatically and financially. The letter will include the following: the date work Board of Commissioners - March 23, 2020 ITEM: 8 - 1 - 2 FEMA- 4393 -DR -NC New Hanover County Subrecipient Management Costs January 27, 2020 Page 3 on the project was fully completed, the date of the Recipient's final site inspection for the project, the final total project cost and federal share, any cost under run, a certification that reported costs were incurred in the performance of eligible work, that the approved work was completed, that the required programmatic, environmental, and any other conditions were met (including attachment of any required documentation) and that the mitigation measure is in compliance with the provisions of the Agreement Articles and this approval letter. A copy of the recipient's final site inspection report will be enclosed with the close -out request letter. This report will contain, at minimum, all the data fields required for final site inspection reports for our HMGP program. The obligated funds are available for withdrawal from Division of Payment Management (DPM) on sub - account number 4393NCP00000125. If you have any questions, please contact Jean Neptune, HMA Specialist at (770) 220 -5474. LKA Lily Turner v W ': eral Coordinating Officer FEMA- 4393 -DR -NC Enclosures: Obligation Report Supp Board of Commissioners - March 23, 2020 ITEM: 8 - 1 - 3 112812020 FEDERAL EMERGENCY MANAGEMENT AGENCY HMGP -OB -01 4:12 PM HAZARD MITIGATION GRANT PROGRAM Obligation Disaster FEMA Amendment State Action Supplemental No Project No No Application ID No No State Recipient 4393 9 -R 2 18 3 32 NC Statewide Subrecipient: New Hanover (County) Project Title : New Hanover County: Acquisition of 11 Residential Properties Subrecipient FIPS Code: 129 -99129 Total Amount Total Amount Total Amount Total Amount Available Previously Allocated Previously Obligated Pending Obligation for New Obligation $1,657,950.00 $1,657,950.00 $0.00 $0.00 Subrecipient Management Project Amount Cost Amount Total Obligation IFMIS Date IFMIS Status FY $0.00 $110,530.00 $110,530.00 01/28/2020 Accept 2020 Comments Date: 01/28/2020 User Id: DBURKETT Comment: 4393 - 0009- R- DR -NC -HM New Hanover (County) POP 3/12/2023 Application 18 new Hanover County: Acquisition of 11 Residential Properties Allocation 6 included in the January Spend Plan Subrecipient Management Cost Federal share $110,530.00 Supplement approved HMO Date: 01/28/2020 User Id: JNEPTUNE Comment: 009 New Hanover County Acquisition = $110,530 Authorization Preparer Name: JEAN NEPTUNE HMO Authorization Name: DEBORAH BURKETT Preparation Date: 01/28/2020 HMO Authorization Date: 01128!2020 Board of Commissioners - March 23, 2020 ITEM: 8 - 1 - 4 NEW HANOVER COUNTY HURRICANE FLORENCE HAZARD MITIGATION GRANT PROGRAM (HMGP) EXPEDITED ACQUISITION PROJECT Procurement Standards Policy /Plan Policy New Hanover County will comply with the terms and conditions of Federal and /or State funding that is awarded and accepted, including but not limited to, the terms and conditions of the Grant Contract, Title 2 CFR Part 200, and HUD implementing regulations contained in 24 CFR Section 570.489(g) which are incorporated by reference and included herein to the extent of its applicability. The County, as the recipient of Federal and /or State CDBG funds as well as Hazard Mitigation Grant Program funds, acknowledges its responsibility to and will adhere to the aforesaid North Carolina State and Federal Procurement Policies. New Hanover County will, to the extent applicable, follow methods of procurement, procure by contracting with small /minority firms, women's business enterprises, and labor surplus area firms. Additionally, the County will demonstrate contract cost and price awareness, and adhere to awarding agency review provisions (Title 2 CFR Appendix II to Part 200 — Contract Provisions for Non - Federal Entity Contracts under Federal Awards). Plan All procurement of goods and services by the County with HMGP funds shall be accomplished in accordance with the regulations of Procurement Standards, where applicable, Recipient shall follow the procurement standards established in the "Uniform Administrative Requirements, Cost Principles, And Audit Requirements For Federal Awards" (2 CFR Part 200) and HUD implementing regulations contained in 24 CFR Section 570.489(8), which explicitly prohibit cost plus a percentage of cost and percentage of construction cost methods of contracting. In addition, all purchase orders and contracts shall include any clauses required by Federal Statutes, Executive Orders, and implementing regulations including the Section 3 clause, per 24 CFR 570.489 (g) and 24 CFR 135.38, or the North Carolina General Statutes applying to procurement in general by the North Carolina municipalities and counties. When the Federal and State regulations are different, the more restrictive regulations shall apply to the procurement in question. Additionally, the County will adhere to the following guidelines during procurement of goods and services with Federal funds: • In all cases where goods or services are procured on the basis of one bid or proposal received, the County will follow established principles included in OMB Circular A 87 to verify the reasonable cost of the procurement, and shall contact the State agency supervising the grant program before making any contract award on the basis of non - competitive negotiation. • Underutilized businesses, including women - owned, and minority -owned enterprises shall be included on bidders' or professional services' lists maintained by the County, and such firm(s) shall be solicited for all competitive negotiations, small purchases, and informal and formal bids when such firms are potential competitive sources for good and services. HMGP.P.06 Pa e 1 of 2 7/2018 Board of Commissioners - March 23, 2020 ITEM: 8 - 2 - 1 • The County shall develop a written scope of work for each service to be awarded on the basis of competitive negotiation, which shall include descriptions of tasks to be completed, project timetables, and outline of fee proposal requirements. The statement of work shall also include a written selection procedure. All competitive negotiations shall be awarded strictly on the basis of written selections procedures, and cost shall not be the sole or more important factor in selection of services through the use of competitive negotiations. • Prior to any contract award, the County shall verify the contractor's eligibility to participate in a federally- assisted program. • No consultant or bidder shall assist in the evaluation of proposals or bid packages for contracts in which that consultant or bidder has an indirect or direct interest. The County shall adhere to all applicable Federal and State conflict of interest regulations in making contract awards. • The County shall request references, or check references, of contractors or firms who are awarded contracts with Federal grant funds and will request a written warranty for all goods and services provided through small purchases requests. • The County shall not award any contract for federally- assisted projects on a contingency or cost plus percentage of cost basis. • The New Hanover County Board of Commissioners realizes the importance of prompt action in the interest of maintaining satisfactory project progress. Therefore, the New Hanover County Manager is hereby authorized to approve and execute all professional services procurement, demolition contracts, change orders (if applicable), and all paperwork associated with the acquisition process following approval of just compensation by the Board of Commissioners. Adopted this day of 2020. Julia Olson - Boseman, Chair ATTEST: Kymberleigh G. Crowell, Clerk to the Board HMGP.P.06 Page 2 of 2 7/2018 Board of Commissioners - March 23, 2020 ITEM: 8 - 2 - 2 AGENDA: March 23, 2020 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2020 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1: Details of Budget Amendment Strategic Focus Area: Strong Financial Performance Strategic Objective(s): Proactively manage the county budget Fund: General Department: Office of Strategy Expenditure: Decrease Increase Total BA 20 -053 Grant Expenditures $ 110,530 $ 110,530 Total $ - $ 110,530 1 $ 110,530 Revenue: Decrease Increase Total BA 20 -053 404/407 HMGP Management Costs $ 110,530 $ 110,530 Total $ - $ 11 ,530 1 $ 110,530 Prior to Actions Today Departmental Budget 1 $ 4 999 961 Total if Actions Taken $ 5,110,491 Section 2: Explanation BA 20 -053 The Federal Emergency Management Agency (FEMA) has approved management costs for the 404 Buyout/407 Demolition HMGP (Hazard Mitigation Grant Program) project in the amount of $110,530. The Board adopted the budget amendment for the HMGP on December 16, 2019. These new funds can be used for management costs, such as, indirect costs, direct administrative costs and other administrative expenses associated with the specific project. Due to requirements of federal and state funding, the additional allocation must be used to supplement current county programs and cannot be used to supplant General Fund appropriations. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment(s) 20 -053 amending the annual budget ordinance for the fiscal year ending June 30, 2020, is adopted. Adopted, this 23rd day of March, 2020. (SEAL) Julia Olson - Boseman, Chair ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - March 23, 2020 ITEM: 8 - 3 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 3/23/2020 Consent DEPARTMENT: Budget PRESENTER(S): Mary Hazel Small, CFO NHCS CONTACT(S): Sheryl Kelly, Budget Officer SUBJECT: Board of Education Budget Amendment #4 for Information BRIEF SUMMARY: On March 3, 2020, the Board of Education approved Budget Amendment #4, which includes the following for state lottery appropriations: • Budgets additional lottery revenue totaling $115,000 for Sea Tech -Phase III ($13,000) and Electrical Upgrades ($102,000) at various schools. RECOMMENDED MOTION AND REQUESTED ACTIONS: Budget amendment presented for information. NCGS 115C -433 does not require approval by the Board of County Commissioners for budget changes to capital projects funded through state lottery appropriations. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Presented for information, no action is required. COMMISSIONERS' ACTIONS: No action required. Board of Commissioners - March 23, 2020 ITEM: 9 Capital Outlay March 3, 2020 Cumulative Budget Summary: Current Budget I Amendment #4 I Revised Budget Purpose /Function: Instructional services: $ $ $ - Food Sales Regular Instruction $ 221,383 2,774,361 $ 221,383 Special Populations 11,300 Other Revenues - - 115,000 5,744,203 11,300 Alternative Programs Transfer from Other Funds - - I - Total Revenue 1 $ 53,114,897 - School Leadership Co- Curricular School -Based Support subtotal $ 232,683 $ $ 232,683 System -wide support services: Support and Development $ - $ $ - Special Population Support and Development Alternative Program Support and Development - - Technology Support 3,539,798 3,539,798 Operational Support 2,032,217 2,032,217 Financial and Human Resources - - Accountabiiity System -Wide Pupil Support Policy, Leadership and Public Relations subtotal Ancillary: $ 5,572,015 $ - $ 5,572,015 Community Services Nutrition Services subtotal Capital Outlay: Capital Outlay $ $ - $ 47,310,198 $ $ _I 115,000 $ - 47.425,198 Non - programmed charges: Payments to Other Governments $ - $ $ Unbudgeted & Indirect Cost - Transfer to Other Funds - Scholarships - subtotal $ $ $ Total Appropriation $ 53,114,897 $ 115,000 $ 53,229,897 Revenue Source: Federal Sources $ $ $ - Food Sales - Fund Balance Appropriation 2,774,361 2,774,361 New Hanover County 44,711,333 44,711,333 Other Revenues - - 115,000 5,744,203 State Sources 5,629,203 I Transfer from Other Funds - - I - Total Revenue 1 $ 53,114,897 $ 115,000 1 $ 53,229,897 Explanation: To budget additional lottery revenue for Sea Tech -Phase 111 ($13,000) and Electrical Upgrades ($102,000) at various schools Board of Commissioners - March 23, 2020 ITEM: 9 - 1 - 1 Capital Outlay Project Summary Budget by Funding Source and Project #: Funding Sourcel Project Budget Revised Project # Program Project Description (Multi -Year) Current Budget Amendment #4 Budget Protects with Multiple Funding Sources (See chart below) PSBCF - Lottery Revenue: 917016 076 Bellamy & Murray Traffic improvements 80,034 42,030 42,030 918818 076 Bellamy - Data/Voice Cabling 114,000 27,072 27,072 918918 076 SeaTech School Design 400,000 76,752 76,752 918919 076 SeaTech - Phase II" 1,415,200 634,174 634,174 9189.20 076 SeaTech - Phase III" 1,226,900 1,213,900 13,000 1,226,900 919018 076 Eaton & Codington - Ethernet Cabling 239,000 145,216 145,216 920519 076 Painting - Various Locations 216,000 216,000 216,000 9207 19 076 Sunset Park - Ceiling Tile Repl - Design 25,500 25,500 25,500 9208 19 076 NHHS - Geo West Underground Cabling 35,640 35,640 35,640 9209 19 076 Electrical Upgrades - Various - Design 120,000 18,000 102,000 120,000 9210 19 076 Lighting Upgrades - Various 58,000 106,379 106,379 9211 19 076 Wrigtsboro - Heat Pump Repl 52,500 290,602 290,602 9212,19 076 Veterans Park - Boiler Repl - Design 110,000 40,215 40,215 9213,19 076 Alderman HVAC Replacement - Phase 1 265,000 118,229 118,229 9216.20 076 Laney Cooling Tower 585,000 585,000 585,000 9220.20 076 MEAC Upgrades` 86,100 86,100 86,100 4,913,874 3,660,808 115,000 3,775,808 DPI School Bus Revenue: 655000 120 School Bus Leases (DPi) 2,635,379 1,968,395 1,968,395 County Capital Appropriation: 5110,19 816 Classroom Furnture 227,200 221,383 221,383 5400 19 816 School Office Furniture 11,300 11,300 11,300 640123 816 Laptop Replacements" 1,280,190 1;280,190 1,280,190 6401.26 816 VolP 190,000 6,228 6,228 640127 816 Desktop Replacements` 491,100 231,681 231,681 6401.28 816 Server Replacements 290,000 83,100 83,100 6401 32 816 Classroom Projection Devices 660,000 660,000 660,000 658019 816 Maintenance Equipment 15,000 10,722 10,722 915817 816 Sidbury Road Complex 598,341 11,345 11,345 9184,18 816 Howe Window Replacement 351 60,833 60,833 918919 816 Phase II SeaTech Renovations" 103,318 103,318 103,318 9196.18 816 Prek Updgrades for Mosley 100,000 3,622 3,622 920119 816 Parking Lot tmpr @ Johnson 3,452 68,274 68,274 9205 19 816 Hurricane Florence Repairs" 901,200 901,200 901,200 918920 816 SeaTech - Phase III " 300,000 300,000 300,000 919920 816 NHHS Field House Sealing 84,000 84,000 84,000 920020 816 Johnson Window /Door Replacement 455,000 455,000 455,000 9201,20 816 CN Electrical upgrades 68,000 68,000 68,000 9202.20 816 JC Roe Building Repairs (project cancelled) - 35,000 35,000 9202.20 816 Seclusion Rooms at various sites 35,000 - - 9204.20 816 Winter Park Playground Equipment 50,000 50,000 50,000 920520 816 Painting of Pine Valley and Williston 75,000 75,000 75,000 921420 816 Mobile Replacement at Bellamy 160,000 160,000 150,000 921520 816 Mobile Unit Lease 115,100 115,100 115,100 9218,20 816 Playground Equipment Replacement 234,000 234,000 234,000 9220,20 816 MEAC Upgrades" 113,900 113,900 113,900 6,911,101 5,343,196 5,343,196 Board of Commissior2ers - March 23, 2020 ITEM: 9 - 1 - 2 Capital Outlay Project Summary Budget by Funding Source and project #: Funding Source! Project # Program Project Description Project Budget (Multi -Year) Current Budget Amendment #4 Revised Budget County Interlocal Sales Tax Refund (Bond Related): 818 Ipad Replacements 158,000 6401.27 817 Desktop Replacements` 208,200 208,200 208,200 918119 817 Access Control System Upgrades 365,000 365,000 365,000 918919 817 Phase 11 SeaTech Renovations" 33,442 33,442 33,442 9206.19 817 Hurricane Florence Repairs" 204,000 107,077 107,077 9215.20 817 Mobile Unit Lease 44,900 44,900 44,900 921920 817 Innovative Classroom at Bradley Creek 100,000 100,000 100,000 53,100 53,100 955,542 858,619 858,619 Fund Balance Appropriation. 6401 23 818 Laptop Replacements" 90,000 90,000 90,000 6401 24 818 Ipad Replacements 158,000 158:000 158,000 640126 818 VoiP - Phase it 217,360 190,000 190,000 640127 818 Desktop Replacements' 223,440 250,800 250,800 6401.29 818 Laptop Carts 83,100 83,100 83,100 640130 818 LCD Monitor Replacements 30,000 30,000 30,000 640131 818 Firewall and Management System 268,500 268,500 268,500 655030 818 Vehicle Replacement 53,100 53,100 53,100 1,123,500 1,123,500 1,123,500 2014 Bond Program: 900101 900 Northeast ES 15,844,699 744,136 744,136 9002,03 900 College Park ES Rplmt 15,841,381 562,474 562,474 9003,05 900 Blalr ES Rplmt 17,463,583 393,993 393,993 900406 900 Laney HS Addns & Renovns 13,056,886 - - 9005.08 900 Hoggard HS Addns & Renovns 16,736,979 1,691 1,691 900609 900 New Hanover HS Renovns 5,578,996 - - 9007.10 900 Roland Grlse MS Renovns 11,929,885 3,231,011 3,231,011 900811 900 Noble MS Renovns 7,906,664 6,913,493 6,913,493 900912 900 Trask MS Renovns 9,953,100 9,065,856 9,065,856 9010 13 900 Myrtle Grove MS Renovns 9,807,903 1,414,092 1,414,092 9011 14 900 Wrightsville Beach ES Addns & Renovns 9,637,682 8,305,137 8,305,137 9012,07 900 Technology - Network Infrastructure 5,690,014 2,182,751 2,182,751 901107 900 Technology - Security Cameras 31402,276 1,666,307 11666,307 9014.07 900 Technology - VolP Core InfrastrlEquip 469,279 - - 9015.04 900 Sunset Park Roof Rplmt 206,251 - - 9017 04 900 Trask Roof Rplmt 1,808,970 1,808,970 1,808,970 9018.04 900 Laney Roof Rplmt 363,873 - - 9019.04 900 Johnson Roof Rplmt 6,272 902004 900 Haggard HS Roof Rplmt 499,722 9022.04 900 Pine Valley Roof Rplmt 305,470 9027,04 900 Veterans Park Roof Coating 876,276 9028.04 900 Noble AbmtlCarpet Rplmt 274,907 - - 9029 04 900 Hoggard AbmtlCarpet Rplmt 681,750 259,810 259,810 903004 900 Laney AbmVCarpt Rplmt 516,208 - - 9034 04 900 Codington HVAC Imprmts 215,722 9035,04 900 Eaton HVAC Imprmts 171,462 9036.04 900 Veterans Park HVAC Imprmts 366,320 9037,04 900 New Hanover HVAC Imprmts 267,051 9038,04 900 Bradley Creek HVAC Imprmts 1,317,916 9039.04 900 Johnson HVAC lmprmts 1,309,440 - - 9040,04 900 HVAC & Controls lmprmts at Var Schools 1,509,314 193,994 193,994 9041,15 900 Program Management 3,106,796 1,918,732 1,918,732 904216 900 Contingency 1,000,000 714,995 714,995 Board of Commissioi3ers - March 23, 2020 ITEM: 9 - 1 - 3 Capital Outlay Project Summary Budget by Funding Source and Project #: Funding Source/ Funding Source Project Budget (Multi -Year) Project Budget Amendment #4 Revised Budget Revised Project # Program Project Description (Mufti -Year) Current Budget Amendment 94 Budget 904304 900 Carolina Beach Roof Rpimt 162,156 - 90,000 9044 04 900 Roland Grlse Roof Rpimt 91,774 91,774 91,774 904504 900 Gregory Roof Rplmi 358,744 - - 9046.04 900 NHHS Roof Rplmt 961,137 51,059 51,059 904717 900 Moving Modular Unit to Murray 303,142 640,102 640,102 223,440 250,800 250,800 160,000,000 40,160,379 40,160,379 690,681 690,681 SeaTech - Phase 11 176,539,396 53,114,897 115,000 53,229,897 Summary of Projects with Multiple Funding Sources: Project Name Project# Program Funding Source Project Budget (Multi -Year) Current Budget Amendment #4 Revised Budget Laptop Replacements 6401,23 816 County Appropriation 1,280,190 1,280,190 - 1:280,190 6401 23 818 Fund Balance Appropriation 90,000 90,000 90,000 1,370,190 1,370,190 1,370,190 Desktop Replacements 6401.27 816 County Appropriation 491,100 231,681 231,681 6401 27 817 County lnterlocai Sales Tax 206,200 208,200 208,200 6401.27 818 Fund Balance Appropriation 223,440 250,800 250,800 922,740 690,681 690,681 SeaTech - Phase 11 9189.19 076 Lottery 1,415,200 634,174 634,174 9189.19 816 County Appropriation 103,318 103,318 103,318 9189.19 817 County Interlocal Sales Tax 33,442 33,442 33,442 1,551,960 770,934 770,934 SeaTech - Phase III 9189 20 076 Lottery 1,226,900 1,213,900 13,000 1,226,900 918920 816 County Appropriation 300,000 300,000 - 300,006 1,526,900 1,513,900 13,400 1,526,900 Hurricane Florence Repairs 9206 19 816 County Appropriation 901,200 901,200 - 901,200 9206 19 817 County Interlocal Sales Tax 204,000 107,077 107,077 1,105,240 1,008,277 1,008,277 Mobile Unit Lease 9215 20 816 County Appropriation 115,100 115,100 115,100 9215 20 817 County Interlocal Sales Tax 44,900 44,900 44,900 160,000 160,000 - 160,000 Electrical Upgrades - Various 920919 76 Lottery MEAC Upgrades 922020 076 Lottery 86,100 86,100 86,100 922020 816 County Appropriation 113,900 113,900 113,900 200,000 200,000 200,000 Board of Commissioners - March 23, 2020 ITEM: 9 - 1 - 4 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 3/23/2020 Additional Items DEPARTMENT: County Attorney PRESENTER(S): Carol LeTellier, Airport Authority CONTACT(S): Carol LeTellier, Airport Authority and Wanda Copley, County Attorney SUBJECT: Consideration of Ground Lessor's Recognition and Attornment Agreement BRIEF SUMMARY: New Hanover County Airport Authority requests board approval of the Lease Agreement with NGP VI Fund, LLC Land Lease. Sublessee NGP VI Fund, LLC is a private equity firm focusing on acquisition and management of assets leased to U.S. governmental entities. The use of the facility will continue as a VA medical clinic. This is for the subleasee to secure refinancing as previously approved by the County and Airport Authority in October 2018. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve and execute Ground Lessor's Recognition and Attornment Agreement COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners - March 23, 2020 ITEM: 11 LETTER AGREEMENT including RECOGNITION AND ATTORNMENT AGREEMENT 92020 New Hanover County, North Carolina County Manager, Room 501 County Administration Building 320 Chestnut Street Wilmington, North Carolina 28401 NGP VI Wilmington NC LLC 1650 Tysons Boulevard, Suite 1500 McLean, Virginia 22102 New Hanover County Airport Authority Airport Director 1901 Hall Drive, Suite 201 Wilmington, North Carolina 28405 PNC Bank, National Association, as Administrative Agent 800 17t' Street, Floor 3 Washington, DC 20006 This LETTER AGREEMENT, is made this _ day of , 2020, among the above referenced parties, with respect to the following agreements and instruments: (a) Lease Agreement, dated July 1, 1989, Contract# AIR 89 -0106, which was recorded in the Register of Deeds of New Hanover County, North Carolina on July 7, 1989, in Book 1462 at Page 1006 (the "Airport Lease "), between New Hanover County, North Carolina (the "Coun ") and New Hanover County Airport Authority (the "Authority "), relating to the premises described in Exhibit A attached hereto (the "Airport Premises "); and (b) Assignable Ground Lease, dated January 9, 2009 which was recorded in the Register of Deeds of New Hanover County, North Carolina (the "Register of Deeds ") on December 3, 2012, in Book 5693 at Page 1153 (Instrument # 2012041940), as amended by a Lease Amendment dated July 8, 2011 and a Second Amendment to Lease Agreement dated November 28, 2012 which was recorded in the Register of Deeds on December 3, 2012, in Book 5693 at Page 1185 (Instrument #2012041941) (collectively, as may be further amended from time to time, the "Ground Lease "), between the Authority, as lessor, and NGP VI Wilmington NC LLC (together with any successor of the tenant's interest under the Ground Lease, the `Borrower "), as successor to Wilmington NC VA 2011 LLC, as successor to the United States of America, relating to the portion of the Airport Premises described in Exhibit B Board of Commissioners - March 23, 2020 ITEM: 11-1 -1 attached hereto (the "VA Premises "). PNC Bank, National Association is serving as administrative agent (in such capacity, together with its successors and assigns, the "Aent ") for certain lenders (the "Lenders ") that will make a loan to the Borrower and certain of its affiliates secured by, among other things, Borrower's leasehold interest in the VA Premises. For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto hereby acknowledge and agree with and for the benefit of each other and their respective successors and assigns as follows: 1. Nondisturbance; Attornment. In the event of any termination of the Airport Lease prior to the expiration of the term of the Ground Lease including, without limitation, a termination of the Airport Lease at the end of its term, the County agrees that so long as the Borrower shall well and truly perform each and every obligation of the Borrower under the Ground Lease in accordance with the terms thereof, the County shall not disturb the possession of the VA Premises by the Borrower, its successors and assigns, during the remainder of the term of the Ground Lease, as said term may be extended pursuant to the terms of the Ground Lease. Upon any such termination, (i) the Borrower hereby agrees that it shall attorn to, accept and recognize the County as the lessor under the Ground Lease, (ii) the County will accept and recognize the Borrower, its successors and assigns as the lessee under the Ground Lease and the interests of any lender from time to time that may hold a security interest in Borrower's leasehold interest under the Ground Lease, together with such lender's successors and assigns and (iii) the Ground Lease will become a direct lease between the Borrower, its successors and assigns and the County. 2. No Merger of Estates. There shall be no merger of the fee estate or any leasehold or subleasehold estate created under the Airport Lease and/or the Ground Lease by reason of the fact that the same entity may acquire or hold or own any one or more of such estates unless all persons or entities having any interest in the Airport Lease, the Ground Lease, the Airport Premises and/or the VA Premises shall have joined in a written, recorded instrument effecting such merger. Notwithstanding the foregoing sentence, the provisions of this paragraph 2 shall apply solely to the portion of the Airport Premises which constitutes the VA Premises, and no portion of the Airport Premises not also constituting the VA Premises shall in any way be affected hereby. 3. Recordation. This Letter Agreement may be recorded with the Register of Deeds with respect to the Airport Premises and the VA Premises for the purposes described herein. [Signatures Appear on the Following Page] 2 Board of Commissioners - March 23, 2020 ITEM: 11-1 -2 WITNESS: WITNESS: WITNESS: WITNESS: NEW HANOVER COUNTY New Hanover County digital signature page attached hereto and incorporated herein by reference NEW HANOVER COUNTY AIRPORT AUTHORITY By: _ Name: Title: NGP VI WILMINGTON NC LLC, a Delaware limited liability company By: NGP VI Management, LLC, a Delaware limited liability company By: _ Name: Title: David Kent Managing Partner PNC BANK, NATIONAL ASSOCIATION., a national banking association, as Administrative Agent for the Lenders By: _ Name: Title: Board of Commissioners - March 23, 2020 ITEM: 11-1 -3 STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER I, a Notary Public of the State and County aforesaid, certify that personally came before me this day and acknowledged that he is the , and that by authority duly given and as the act of the New Hanover County Airport Authority, the foregoing instrument was signed in its name by its , sealed with its official seal and attested by him as the WITNESS my hand and notarial seal, this _ day of , 2020. Notary Public My commission expires: COMMONWEALTH OF VIRGINIA ) ) ss: COUNTY OF FAIRFAX ) I, , a Notary Public of the State and County aforesaid, certify that David Kent personally came before me this day and acknowledged that he is the Managing Partner, and that by authority duly given and as the act of NGP VI Wilmington NC LLC, the foregoing instrument was signed in its name by him and sealed with its official seal and attested by him as it Managing Partner. WITNESS my hand and notarial seal, this day of , 2020. Notary Public Commission expires: Board of Commissioners - March 23, 2020 ITEM: 11-1 -4 WASHINGTON ) ss: DISTRICT OF COLUMBIA ) On the day of in the year 2020, before me, the undersigned, a notary public in and for said state, personally appeared , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person on behalf of which the individual acted, executed the instrument. My commission expires: Notary Public EXHIBIT A AIRPORT PREMISES Being all those parcels or tracts of land and interests acquired by New Hanover County from the United States of America, by quitclaim deed recorded in Book 348, Page 438; instrument of transfer recorded in Book 409, Page 431; quitclaim deed recorded in Book 1110, Page 340, and quitclaim deed recorded in Book 1110, Page 868, all recorded in the New Hanover County Registry; and all aviation clearing easements conveyed to New Hanover County from whatever source, together with all existing buildings, fixtures, improvements, and all articles of personal propelty thereon owned by New Hanover County. The same being all that property and premises presently known as the New Hanover County International Airport. Board of Commissioners - March 23, 2020 ITEM: 11-1 -5 VA PREMISES Wilmington VA Clinic 1705 Gardner Road Wilmington, North Carolina Legal Description of Leasehold Land LEGAL DESCRIPTION All that tract or parcel of land located at the Northwest Intersection of Airport Boulevard (private right of way — variable width) and Gardner Road (Private right of way — 100' wide) in Cape Fear Township, New Hanover County, North Carolina, and being more particularly described as follows. Commence at a rebar and cap, said rebar and cap having North Carolina Grid Coordinates of North 190990.0170 East 2326790.719, thence South 20° 09' 19" West for a distance of 590.38 feet to an iron pipe on a Point of Curvature, said pipe having North Carolina Grid coordinates of North 190435.74 East 2326587.46 also being the Point of Beginning. Thence along said curve turning to the left through an angle of 22° 23' 35 ", having a radius of 1149.97 feet and a chord bearing of South 77° 36' 55" West for a distance of 446.59 feet; Thence North 02° 25' 56" West for a distance of 228.59 feet to a point; Thence North 02° 16'40" West for a distance of 329.83 feet to a point; Thence North 01' 17'46" West for a distance of 21.41 feet to an Old Stone; Thence North 79° 54' 13" West for a distance of 460.28 feet to an Old Stone; Thence North 79° 54' 13" West for a distance of 1.08 feet to an iron pipe, said pipe being on the Easterly right of way of the CSX Railroad; Thence North 26° 38'57" East along said Easterly Railroad right of way for a distance of 435.39 feet to a point on Wetlands located March 2005 by McKim and Creed; Thence South 66° 57'46" East for a distance of 21.40 feet; Thence South 24° 54' 10" East for a distance of 53.55 feet; Thence South 36° 40'25" East for a distance of 31.87 feet; Thence South 72° 02' 14" East for a distance of 37.14 feet; Thence South 12° 05' 15" East for a distance of 45.76 feet; Board of Commissioners - March 23, 2020 ITEM: 11-1 -6 Thence South 74° 39' 15" East for a distance of 33.52 feet; Thence South 5° 14'43" East for a distance of 17.16 feet; Thence South 25° 14' 54" East for a distance of 9.88 feet; Thence South 41' 10'52" East for a distance of 19.87 feet; Thence South 71' 03'23" East for a distance of 21.16 feet; Thence North 89° 09' 02" East for a distance of 15.68 feet; Thence North 0° 27' 11" West for a distance of 14.89 feet; Thence North 56° 38' 53" East for a distance of 16.53 feet; Thence North 79° 51' 06" East for a distance of 23.02 feet; Thence North 45° 04' 10" West for a distance of 20.26 feet; Thence North 32° 09' 12" West for a distance of 7.15 feet; Thence North 24° 08' 31" East for a distance of 21.77 feet; Thence North 52° 18' 19" West for a distance of 29.13 feet; Thence North 17° 12' 41" West for a distance of 25.48 feet; Thence North 29° 05' 11" West for a distance of 23.16 feet; Thence North 35° 12' 19" West for a distance of 43.67 feet; Thence North 39° 52' 51" West for a distance of 46.49 feet; Thence North 43° 13'59" West for a distance of 38.63 feet; Thence North 271 47' 51" West for a distance of 52.53 feet; Thence North 60° 24'45" West for a distance of 28.21 feet; Thence North 26° 38'57" East along said Easterly Railroad right of way for a distance of 239.78 feet; Thence South 63° 21'49" East for a distance of 0.46 feet to a concrete Monument; Thence continue South 63° 21'49" East for a distance of 320.73 feet to a concrete monument; Thence South 63° 18' 05" East for a distance of 306.22 feet to an iron pipe; Thence South 28° 24'49" West for a distance of 112.50 feet to a concrete monument; Board of Commissioners - March 23, 2020 ITEM: 11-1 -7 Thence South 61° 33' 04" East for a distance of 288.24 feet to an iron pipe, said iron pipe being on the Point of Curvature; Thence along said curve turning to the left through an angle of 21' 41' 28 ", having a radius of 572.09 feet, and a chord bearing of South 09° 35' 15" West for a distance of 215.29 feet to an iron pipe; Thence South 01° 15' 16" East for a distance of 489.63 feet to a point on a curve, thence along said curve turning to the right through an angle of 90° 03' 58 ", having a radius of 40.00 feet, and a chord bearing of South 43° 46'43" West for a distance of 56.60 feet to a point; Thence South 88° 48' 42" West for a distance of 133.29 feet to an iron pipe to the Point of Beginning. CONTAINING 19.05 acres more or less. Together with the non - exclusive right, title and interest to use and enjoy all the roads and streets which constitute a part of the New Hanover County International Airport, including but not limited to Airport Boulevard and Gardner Road. Parcel ID No. R04200- 001 - 025 -000 Being the same land described in the Second Amendment to Lease Agreement, dated November 28, 2012, as recorded with the New Hanover County Register of Deeds on December 3, 2012, in Book 5693 at Page 1185. Board of Commissioners - March 23, 2020 ITEM: 11-1 -8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 1, 2018 ASSEMBLY BOOK 34 PAGE 204 The New Hanover County Board of Commissioners met in Regular Session on Monday, October 1, 2018, at 4:00 p.m. in the Andre' Mallette Training Rooms at the New Hanover County Government Center, 230 Government Center Drive, Wilmington, North Carolina. Members present: Chairman Woody White; Vice - Chairman Skip Watkins; Commissioner Jonathan Barfield, Jr.; Commissioner Patricia Kusek; and Commissioner Rob Zapple. Staff present: County Manager Chris Coudriet; County Attorney Wanda M. Copley; and Clerk to the Board Kymberleigh G. Crowell. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE Chairman White lead the audience in a moment of silence and Commissioner Zapple led the audience in the Pledge of Allegiance to the Flag. APPROVAL OF CONSENT AGENDA Chairman White requested a motion to approve the Consent Agenda as presented. Motion: Vice - Chairman Watkins MOVED, SECONDED by Commissioner Kusek, to approve the items on the Consent Agenda as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes — Governing Body The Commissioners approved the minutes of the Regular Meeting of September 4, 2018. Adoption of WHQR Week Proclamation — Governing Body The Commissioners adopted a proclamation recognizing September 13 -20, 2018 as "WHQR Week" in New Hanover County. Since 1984, WHQR at 91.3 FM has exceeded radio standards and provides listeners with artistic programming. WHQR's news and information services keep local citizens informed about their community and the world. A copy of the proclamation is hereby incorporated as part of the minutes and is contained in Exhibit Book XLI, Page 15.1. Approval of Lease Assignment and Assumption of VA Ground Lease for New Hanover County Airport Authority — County Attorney The Commissioners approved the Lease Assignment and Assumption of VA Ground Lease (with Consent and Recognition Agreement) between Wilmington NC VA 2011 and NGP VI Fund, LLC. New Hanover County Airport Authority requested Board approval. The land lease originated on January 9th, 2009 for a 20 -year term and three consecutive terms of 10 years each. NGP VI Fund, LLC is a private equity firm focusing on acquisition and management of assets leased to US governmental entities. The facility will continue as a VA Medical Clinic. A copy of the lease agreement is available for review in the Legal Department. Approval of an Application for the Waiver of Landfill Tipping Fees for the Wilmington International Airport — Environmental Management The Commissioners approved an application from the Wilmington International Airport for a waiver of landfill tipping fees. The request is for the waiver of fees for up to 20 (twenty) tons that would be generated from the Airport's Terminal Expansion project. The New Hanover County Landfill has waived a total of $127,877 in tipping fees (2,983 tons) this fiscal year to date. Adoption of Budget Amendments — Budget The Commissioners approved the following budget amendments which amend the annual budget ordinance for the fiscal year ending June 30, 2019: • Senior Resource Center 19 -001, 19 -002, 19 -004, 19 -021 • Social Services 19 -005, 19 -006, 19 -011, 19 -012 • Sheriff's Office 19 -013, 19 -014, 19 -015, 19 -018, 19 -019 • Environmental Management 19 -016 • Health 19 -017 • Museum 19 -020 Copies of the budget amendments are hereby incorporated as part of the minutes and are contained in Exhibit Book XLI, Page 15.2. Approval of Waiver of Late Filing and Payment Penalties for Room Occupancy Taxes and Non - Sufficient Funds (NSF) Fees for Tax Payments — Finance The Commissioners approved the waiver of late filing and payment penalties for room occupancy taxes and non - sufficient funds (NSF) fees for tax payments postmarked between September 6, 2018 through September 21, 2018. Hurricane Florence made landfall in New Hanover County on September 14, 2018 and brought an Board of Commissioners - March 23, 2020 ITEM: 11- 2 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 34 REGULAR MEETING, OCTOBER 1, 2018 PAGE 205 unprecedented amount of rainfall and flooding to the County. It caused disruption to businesses and mail service, damage to businesses and homes which include various lodging facilities, and caused outages to internet and online services. Room occupancy tax for the month of August was due on September 20, 2018. The finance department has received numerous calls from short term rental lodging facilities, who have noted that, due to the storm and outage of power, internet and /or mail service, they were unable to file their August listing by September 20, 2018. Staff estimates there are approximately 600 known properties that had not filed their room occupancy taxes as of September 20, 2018. Further, tax payments were received by the tax department that were not able to be processed during Hurricane Florence due to offices being closed and mail being delayed. REGULAR ITEMS OF BUSINESS ADOPTION OF HURRICANE FLORENCE BUDGET AMENDMENT 19 -022 Chief Financial Officer Lisa Wurtzbacher stated this event began on September 10, 2018 when the Board of County Commissioners (Board) adopted a Proclamation of State of Emergency due to Hurricane Florence and the County is still in the recovery of that event. Many efforts were undertaken to serve the citizens of New Hanover County before, during, and after the storm such as opening the Emergency Operations Center (EOC), shelters, Points of Distribution (POD), creating and operating a base camp, vegetative and construction debris removal has begun, and public safety functions were performed throughout the event. New Hanover County Government offices were closed and staff were solely dedicated to responding to the storm from September 11— 24, 2018. 1,470 employees, over 80% of the County's workforce, were dedicated to the storm efforts. Normally a budget amendment connected with a storm would not be brought to the Board until the actual costs were known. Due to the size of the storm, staff decided to bring forward now a budget amendment which reflects the known estimated costs to date. Ms. Wurtzbacher presented the following information on the Hurricane Florence Budget Amendment: Estimated Expense by Phase: Phase Estimated Amount Emergency Protective $ 4,953,000 Repair /Recovery 2,800,000 Debris Pickup 12,309,000 Total Estimate $ 20,062,000 Estimated Expense by Fund: Phase Estimated Amount General Fund Expense $ 6,522,000 Fire Service 122,000 Environmental Management Fund Expense 13,418,000 Total Estimate $ 20,062,000 Damages to County facilities include the Historic Courthouse, 421 Fire Station, Government Center, Judicial Building, 320 Chestnut, Museum, EOC/911, Airlie Cottage Offices, and the third floor of the BellSouth building as well as downed trees and debris at various county park sites. The estimated damage to these buildings is still being assessed as quotes for repairs are being obtained. The adoption of Budget Amendment 19 -022 is requested to cover estimated costs of the hurricane response, recovery, and repairs in the amount of $6,522,000, $13,418,000, and $122,000 for general fund expenses, environmental management fund expenses, and fire services fund expenses, respectively. The environmental management fund does not currently have an amount of fund balance adequate to cover the full amount of its expenses. Therefore, part of the request is to transfer to the environmental management fund from the general fund $13,418,000. Appropriated fund balance will be increased to cover all estimated expenses as the amount of disaster assistance to the County from the Federal Emergency Management Agency (FEMA), the State of North Carolina and /or other grants is not currently known. Using general fund appropriated fund balance of $19,940,000, which includes the general fund expenses and the transfer to the environmental fund, will decrease the County's fund balance percentage by approximately 6.7 %. However, it is expected the majority of the expenses incurred through this event will be reimbursed through FEMA. In response to Board questions, Ms. Wurtzbacher stated that there is approximately $7 million in the environmental management fund. There is not a standard minimum requirement for this particular fund. It is a healthy size fund balance. The reason behind requesting $13 million when there is approximately $7 million in this particular fund is that we are not halfway through the fiscal year and it is unknown what could occur in the rest of the year, and also knowing there will be a reimbursement for debris pickup. Regarding when FEMA will disburse the reimbursement funds, Ms. Wurtzbacher stated there is not an indication of when the funds will be received. Due to the size of this storm, she is unable to determine what will be the reimbursement timeline. After Hurricane Matthew, it was approximately seven months. It would not surprise her if the first reimbursement was not received until next fiscal year, not in the current fiscal year. The funds will come in phases and when the entire project is closed out, the remaining funds will be received. Regarding financial assistance requests from the New Hanover County Board of Education, Ms. Wurtzbacher stated she has not heard of any specific requests pertaining to the damage the schools incurred and is unsure of their plans. The schools that the County used for shelters will be cleaned up by the County. Board of Commissioners - March 23, 2020 ITEM: 11- 2 - 2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 34 REGULAR MEETING, OCTOBER 1, 2018 PAGE 206 Chairman White thanked Ms. Wurtzbacher for her presentation. He further stated that he was remiss when convening the meeting in stating the reason for the meeting location change is due to the historic courthouse being damaged by the hurricane. It will be repaired but until then, the meetings will need to be held at the New Hanover County Government Center. Also, today the County received its sixth consecutive Triple A bond rating verification. This is a tremendous testament to how this County is run and specifically how the County Manager, Chief Financial Officer, and staff run the finances. The Board has tremendous faith in them, their teams, and how they lead this county. It is also a testament to how this organization is looking forward and the team in place to make these decisions. The Board is very thankful for staff's leadership and how the County is managed for the Board. While it is the Commissioners' job to do it, they rely on staff expertise and it shows in getting this type of recognition from the rating agencies. There is no reason to believe this storm is going to effect it, the County will continue to be managed appropriately, and the necessary steps will be taken to ensure that the taxpayer dollars are well cared for. Hearing no further discussion, Chairman White asked for direction from the Board. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Zapple, to approve Budget Amendment 19- 022. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the Budget Amendment 19 -022 is hereby incorporated as part of the minutes and is contained in Exhibit Book XLI, Page 15.3. APPROVAL OF PROJECT GRACE REQUEST FOR PROPOSALS FROM ZIMMER DEVELOPMENT CORPORATION TEAM AND THE NEW SOUTH VENTURES (NSV) AND ARMADA HOFFLER TEAM Chief Strategy Officer Beth Schrader stated that Project Grace is a potential redevelopment project of approximately three acres in a county -owned block downtown in the City of Wilmington. The following information was provided as an update on the project: • Three Components of the Update: • Project Due Diligence: • Completed: Market and site analysis to determine project feasibility • Completed: Space needs analysis for museum and library to confirm what the needs actually pencil out to be • Completed: Hazardous Materials Study for existing library building and Register of Deeds building • Completed: Alta Survey of the site • Ongoing: Space allocation study for the existing Cape Fear Museum building and site with thoughts to turn this into a research center and where archiving, preservation, and curation can be performed. Discussion about the perspective in regards to the needs for the onsite museum and library is very focused on serving the citizens and having front facing /client facing activities. • Solicitation of Development Team: Completed: First phase - RFQ (request for qualifications) Second phase — RFP (request for full proposals) • Projected Return on Investment: • Post Development Tax Value Estimate: $111,401,875 • Estimated Post Development Ad Valorem Tax and Parking Revenue: $1,111,284 (does not include City taxes, sales tax, Room Occupancy Tax or Municipal Service District (MSD) fees) • Total County Cost Estimate: $20,856,000 • Estimated Years to Pay back costs: 18.54 Specific Objectives for the Project: • Capture full market potential • Modern library and modern Cape Fear Museum with usable greenspace • Size and massing of project to be compatible with historical context • Design to be pedestrian friendly, accommodate school buses safely, and supply adequate parking • Ensure library operations would continue downtown throughout any construction or modification process • Statements of Qualifications Received: • Zimmer Development Company: • Local development company involved with the Mayfaire shopping center • Team includes Monteith Construction, Little Architecture, and Vines Architecture NSV Development: • NSV Development is run by a principal named Michael Lemanski. While NSV Development in and of itself is new, it is the successor company to what was previously owned by Mr. Lemanski. He is part of the team that was part of the UNC School of Government Development Finance Group. • Team includes Armada Hoffler: Armada Hoffler is a vertically integrated real estate investment trust company. They have significant experience in developing, building, acquiring, and managing high quality office, retail, and multi - family properties. This company is traded on the New York Stock Exchange as AHH. Board of Commissioners - March 23, 2020 ITEM: 11- 2 - 3 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 1, 2018 BOOK 34 PAGE 207 Based on the strength of the qualifications that were submitted, the evaluation team is recommending that both proposers be invited to participate in phase 2 which is the RFP. RFP Submission Requirements: • Project vision and description • Development phasing and schedule • Development team and qualifications • Financial offer and deal structure (Term Sheet for comparison purposes) • Display materials for public comment • Confidentiality (North Carolina General Statutes 66 and 132) • Evaluation team consists of the County Manager's Office, County Attorney's Office, Finance Department, Strategy Office, County Planning Department, Cape Fear Museum, Library, Property Management Department, Communications and Outreach, City of Wilmington Planning Department, and Wilmington Downtown Inc. • Evaluation Process: • Involves a three pronged approach led by the evaluation team: • Experience and qualifications: The evaluation process started with the request for qualifications where the evaluation team looked at relevant experience and qualifications of each team. • Financial capacity, offer, and terms: This information will be analyzed by an independent financial consultant at the direction of the New Hanover County Finance Department. • Redevelopment approach: This piece will evaluate the County's priorities outlined in the RFP. It will include input from the Cape Fear Museum and Library Advisory Boards as well as public input. The evaluation team will consolidate all information into a final recommendation to the Board of Commissioners for deliberation at a regularly scheduled meeting that is televised and open to the public. • Timeline: • December 14, 2018: Development proposals due • December 2018 — January 2019: Financial evaluation • January 2019: Input from the Library Advisory Board and Cape Fear Museum Advisory Board • February 2019: Public input meetings • March 2019: Evaluation team's recommendation to the Board of Commissioners Ms. Schrader concluded the presentation stating that staff is asking the Board to approve the evaluation team's recommendation and invite the Zimmer Development Corporation team and the NSV and Armada Hoffler team to submit full proposals for Project Grace. Hearing no Board discussion, Chairman White asked for direction from the Board. Motion: Commissioner Barfield MOVED, SECONDED by Vice - Chairman Watkins, to approve the evaluation team's recommendation and invite the Zimmer Development Corporation Team and the NSV (New South Ventures) and Armada Hoff ler Team to submit full proposals for Project Grace. Upon vote, the MOTION CARRIED UNANIMOUSLY. PUBLIC HEARING AND APPROVAL OF A REZONING REQUEST BY BAYSHORE ESTATES, INC., PROPERTY OWNER, TO REZONE APPROXIMATELY 2.66 ACRES OF LAND LOCATED IN THE 7900 BLOCK OF MARKET STREET FROM B -2, HIGHWAY BUSINESS DISTRICT, AND R -15, RESIDENTIAL DISTRICT, TO O &I, OFFICE AND INSTITUTIONAL DISTRICT (Z18 -13) Chairman White opened the public hearing and requested staff to make the presentation. Current Planner Brad Schuler presented the request by Bayshore Estates, Inc., property owner, to rezone approximately 2.66 acres of land located in the 7900 block of Market Street from B -2, highway business district, and R -15, residential district, to 0&1, office and institutional district. Because this is a general zoning map amendment, or what is commonly referred to as a straight rezoning and not a conditional rezoning, uses that would be allowed on the property are those allowed by right or by Special Use Permit (SUP) in the 0&1 district based on the Table of Permitted Uses in the Zoning Ordinance. Uses permitted in the 0&1 district generally include a variety of professional offices and medical, educational, and religious related uses. Staff has provided preliminary comments on a conceptual, non - binding site plan proposing to construct an early education facility (pre - school) on the property. The property is located on Market Street, just north of the Marsh Oaks Drive intersection. An Aldi grocery store has recently been developed to the south. To the east is Liberty Tavern and the Porters Neck Tire and Auto repair shop. To the north within the conditional B -2 district is a Walmart Supercenter. The property itself is undeveloped and is a part of a 6.2 -acre parcel, the remainder of which wraps around the Liberty Tavern property and abuts Marsh Oaks Drive. What has been identified as the remaining area of the parcel is not included in this rezoning application and will remain zoned B -2. Board of Commissioners - March 23, 2020 ITEM: 11- 2 - 4 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 34 REGULAR MEETING, OCTOBER 1, 2018 PAGE 208 As this is a straight rezoning application, if the rezoning is approved, the property would be allowed to be developed in accordance with the standards of the 0&1 zoning district. Currently, the 0&1 district permits 42 uses by- right: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10 11 12 13 14 15 16 17 18 19 20 21 22 Agricultural Uses Wholesale Nurseries & Greenhouses Electric Substations Telephone & Telegraph Facilities RV and Boat Trailer Storage Lots Antenna & Towers (ancillary & less than 70' in height) Cellular & PCS Antennas Amateur Radio Antennas Neighborhood Drug Store Banks, Credit Agencies, Savings & Loans Barber /Beauty Shop Business Services including Printing Dry Cleaning /Laundry Plant Funeral Home Parks & Recreation Area Adult Day Care Child Care Center Hospitals Nursing Home /Rehabilitation Center Residential Care Electric /Gas & Sanitary Services Colleges, Universities, Professional Schools and Technical Institutions 23. Elementary & Secondary Schools 24. Libraries 25. Museums 26. Churches 27. Labor Organizations 28. Lodges /Fraternal & Social Organizations 29. Fraternities /Sororities, Residential 30. Accessory Buildings or Uses 31. Christmas Tree Sales 32. Private Residential Boating Facility 33. Demolition- Landscape Landfill* 34. Evangelistic and Religious Assemblies not at a church 35. Government Offices & Buildings 36. Offices for Private Business & Professional Activities 37. Pumpkin Sales 38. Principal Use Sign 39. Single Family Dwelling 40. Single Family Dwelling- Attached 41. Special Fund Raising for Non - Profit Organizations 42. Temporary Sign Mainly the district permits office, medical, educational, and religious related uses. Commercial uses like retail establishments and restaurants are not permitted in this district. There are 11 uses that are permitted with the issuance of a SUP in the 0&1 District: 1. Kennels 2. Veterinaries 3. Other Communications Facilities including Towers 4. Convenience Food Store 5. Indoor Recreation Establishments 6. Outdoor Recreation Establishments 7. Senior Living: Active retirement community or Independent Living 8. Senior Living: Continuing Care Retirement Community or Life Care Community 9. High Density Development 10. Recycling Facilities: Small Collection 11. Recycling Facilities: Large Collection Uses such as kennels, convenience stores, and high density developments must obtain a SUP and must be considered by this Board. There are also several standards that relate to the development of the property. Both the 0&1 district and the Special Highway Overlay District require any buildings constructed on the site to be setback from the property lines at a minimum of 100 feet from the front, 25 feet from the sides, and 30 feet from the rear. A 20 -foot opaque bufferyard must also be installed along the adjacent residential property. In addition to the bufferyards, the ordinance requires other types of landscaping to be installed along Market Street and within the site. Furthermore, the size of any freestanding sign installed on the property would be limited in the proposed district to a maximum of six feet in height and 75 square feet in area. Traffic impacts are analyzed at the time a development is proposed. Any use that exceeds 100 AM or PM peak hour trips will be required to have an approved Traffic Impact Analysis (TIA) prior to development. Even if a TIA is not required, improvements may be required when any proposed use is reviewed by the North Carolina Department of Transportation ( NCDOT) during the driveway permitting process. There have been four TIAs recently approved in the area. The Aldi grocery store and the required roadway improvements for that project have been completed. Construction of the Bailey Shoppes and the second phase of the Amberleigh Shores apartment complex have not started at this time. There are two major NCDOT projects planned for the area. One will install a center median on Market Street from Marsh Oaks Drive to Middle Sound Loop Road. Construction for that project is expected to begin early next year. Also, Military Cutoff is currently being extended from Market Street to 1 -140 and when completed will give motorists the option to bypass this portion of Market Street. The 2016 Comprehensive Plan classifies the property as Community Mixed Use. This place type focuses on small - scale, compact, mixed use development patterns that serve all modes of travel and act as an attractor for county residents and visitors. Types of appropriate uses include office, retail, mixed use, recreational, commercial, institutional, and multi - family and single - family residential. The proposed 0&1 rezoning is generally consistent with Board of Commissioners - March 23, 2020 ITEM: 11- 2 - 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 34 REGULAR MEETING, OCTOBER 1, 2018 PAGE 209 this place type because it allows the types of office, civic, and residential uses recommended in the Comprehensive Plan and is identified as a typical zoning category for the Community Mixed Use place type. The Planning Board considered this application at their September 6, 2018 meeting. The Board discussed potential impacts the proposal would have on the adjacent residential neighborhood, including traffic and exterior lighting. The applicant presented a concept plan for an early education facility which is one of the uses permitted in the proposed 0&1 district. One neighbor spoke in opposition, citing concerns regarding noise, light, and traffic impacts. The Planning Board recommended approval (7 -0) finding that the application is: 1. Consistent with the purposes and intent of the 2016 Comprehensive Plan because the 0&1 zoning district allows for the types of uses recommended by the Comprehensive Plan for this area, and is identified as a typical zoning category for the Community Mixed Use place type. 2. Reasonable and in the public interest because the proposal is immediately adjacent to existing commercial and office uses and will provide protection for the adjacent residential areas through the site design requirements of the Zoning Ordinance. Chairman White thanked Mr. Schuler for his presentation and invited the petitioner to make remarks. Hill Rogers, one of the property owners and representing Bayshore Estates, Inc., stated that this is a straight rezoning request. With a straight rezoning request, there is not a requirement to obtain site plan approval nor to meet with the neighbors. He and Mr. Cameron felt it was appropriate to try to plan this site out and in an attempt to what they think might be developed on it. There was not a community meeting per se, but they did meet with the neighbors who live on Sanderling Place and Marsh Oaks Homeowners' Association board members to make them aware of the project. It is an up- zoning from R -15 and downzoning from B -2 to 0&1. They believe the 0&1 zoning will help to more effectively develop the property and meets the goals of the Comprehensive Land Use Plan. In Mr. Rogers' limited experience with rezonings, the three items that most frequently arise are stormwater, traffic, and buffering. In regards to how the plan was developed, they let the land dictate the layout and worked backwards. There will be a 40 -foot utility and stormwater easement with a large swale that takes water away from the Marsh Oaks community. The outfall will be into the drainage easement that backs up to the Marsh Oaks Subdivision clubhouse area. There will be a 20- percent opacity buffer as part of the setback, which will be a full landscape buffer. It is part of the setback but is not to be confused with the setback. In regards to traffic, a TIA will have to be completed by the applicant to mitigate the effects of traffic, add improvements, and traffic calming measures, etc. What is desirable about the site is the ability to access the stoplight at Marsh Oaks Drive. Mr. Rogers concluded his presentation stating that R -15 is problematic to develop on Market Street. He does not see that it meets a market need on Market Street nor does it meet the objectives of the Comprehensive Land Use Plan. Chairman White announced that no one else had signed up to speak in favor or in opposition and closed the public hearing. He then opened the floor for Board discussion. In response to Board questions, Mr. Rogers stated that the reason for pursuing this is due to interest from a user to develop a daycare facility. Discussions are still ongoing with that user and it may or may not happen. If it does not become a daycare facility, he can see it being medical, dental, or professional offices. There are uses on the list that they are not looking to develop on the site. In response to Board questions, Mr. Schuler stated it was correct that should this parcel be rezoned 0&1, the petitioners would have to provide proper stormwater and drainage per the ordinance. Any development which proposes more than 10,000 square feet of impervious surface would have to meet the requirement of the County's Stormwater Ordinance which would require the retention of a 25 -year storm onsite. In response to Board questions, Mr. Rogers stated that with the plan of the daycare facility, there is a total building height of 21 -feet that is single -story with a pitched roof. If developed, it meets the setback requirements. All the setback requirements in the ordinance will be adhered to. Motion: Vice - Chairman Watkins MOVED, SECONDED by Commissioner Kusek, to approve, affirming the Planning Board's statements that the application is 1) Consistent with the purposes and intent of the 2016 Comprehensive Plan and 2) Reasonable and in the public interest. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF AREA 5 OF NEW HANOVER COUNTY, NORTH CAROLINA, ADOPTED JULY 6, 1971, is hereby incorporated as part of the minutes and is contained in Zoning Book I, Section 5, Page 80. COMMITTEE APPOINTMENTS Appointments to the New Hanover County /City of Wilmington Community Relations Advisory Committee Chairman White reported that two vacancies exist on the New Hanover County /City of Wilmington Community Relations Advisory Committee with two applicants eligible for reappointment and six additional applications available for consideration. Without objection, the Board reappointed Evelyn A. Bryant in the Civil Rights Community category and Board of Commissioners - March 23, 2020 ITEM: 11- 2 - 6 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 34 REGULAR MEETING, OCTOBER 1, 2018 PAGE 210 Owen Wexler in the At -Large category to the New Hanover County /City of Wilmington Community Relations Advisory Committee to serve three -year terms with the terms to expire September 30, 2021. Appointments to the New Hanover County Board of Mechanical Examiners Chairman White reported that three vacancies exist on the New Hanover County Board of Mechanical Examiners with three applicants eligible for reappointment. Without objection, the Board reappointed Michael A. Callari in the Class 1 Journeyman Mechanic category, Thomas L. Crittenden, Jr. in the Class III Journeyman Mechanic category, and Ray McClory in the Class II Journeyman Mechanic category to the New Hanover County Board of Mechanical Examiners to serve two -year terms with the terms to expire August 31, 2020. Appointments to the New Hanover County Juvenile Crime Prevention Council Chairman White reported that five vacancies exist on the New Hanover County Juvenile Crime Prevention Council with one applicant eligible for reappointment and three additional applications available for consideration. Without objection, the Board reappointed Cary D. McCormack and appointed Ryan Casey, Martin Green, and Kelly C. Silivanch in the At -Large category to the New Hanover County Juvenile Crime Prevention Council to serve two -year terms with the terms to expire September 30, 2020. Appointments to the New Hanover Regional Medical Center Board of Trustees Chairman White reported that four vacancies exist on the New Hanover Regional Medical Center Board of Trustees with three applicants eligible for reappointment and eleven additional applications available for consideration. Commissioner Kusek nominated Rhonda Amoroso, John "Rod" Andrew, and Robert G. Greer for reappointment and A. Mitchell Lamm, Jr. for appointment. Hearing no further nominations, Chairman White called for the votes on the nominations on the floor. Vote Results: The Board voted UNANIMOUSLY to reappoint Rhonda Amoroso, John "Rod" Andrew, and Robert G. Greer and to appoint A. Mitchell Lamm, Jr. to the New Hanover Regional Medical Center Board of Trustees to serve three -year terms with the terms to expire September 30, 2021. PUBLIC COMMENT ON NON - AGENDA ITEMS Chairman White announced that no one signed up to speak under public comment. ADDITIONAL AGENDA ITEMS OF BUSINESS County Manager Coudriet stated he does not have any additional items, but wanted to share for the Board's and community's benefit several data points related to Hurricane Florence. Several of the items fall within the "first time ever" or "longest ever" categories: • County EOC operated and staffed for 13 consecutive days, 24 hours a day which is the longest ever activation. • 1,500 County employees deployed specifically to Hurricane Florence between Sept. 111h and 23rd with the balance of those deployed for more long -term recovery efforts. • County opened and operated five shelters and eventually combined those into one mega shelter which was operated for approximately 10 days. This was the first time ever doing so. Another first was partnering with the state to have two inland shelters and transporting more than 200 residents inland in partnership with WAVE. • County identified and created for the first time ever a first responder base camp within two days which housed approximately 500 first responders at the former Sears building. Then within 48 -hours the week of September 24th, said site was repurposed to become the Community Recourse Recovery Center (CRRC) which opened on Friday, September 28th. CRRC is providing Disaster Supplemental Nutritional Assistance Program (D- SNAP), other community resources, and is adjacent to the Federal Disaster Recovery Center (DRC). In the first two days of D -SNAP operating, approximately 6,000 New Hanover County residents were served. • On September 15th and 16th County Fire, City Fire, and the Federal Urban Search and Rescue Team performed approximately 350 water rescues in the Ogden and Wrightsboro communities. • Specific to New Hanover County, we opened for the first time ever three Points of Distribution (POD) sites. More than 181,000 meals were served from the three different locations. • Also at the CRRC, the County started for the first time ever a Donations Hub which is a resource for anyone in the community that has a volunteer need. • DRC effectively co- located with the CRRC. • There are 206 residents still sheltered by the American Red Cross at Hoggard High School. The shelter was established by the County and transitioned to the American Red Cross on September 2151. It will transition to another location by 5PM on Tuesday in order to help Hoggard High School reopen. • The State of Emergency that the Board declared on September 101h remains in effect to ensure protective measures if necessary and also to ensure reimbursement from FEMA. As there is a State of Emergency still in place, D -SNAP is operating at the CRRC and staffing is consistent with the hours of the emergency public information (EPIC) lines. The EPIC number is 910 - 798 -6800. Board of Commissioners - March 23, 2020 ITEM: 11- 2 - 7 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 34 REGULAR MEETING, OCTOBER 1, 2018 PAGE 211 • Moody's and Standard and Poor's (S &P) reaffirmed during this time the Triple A bond ratings for the County as we prepare for bond sales on October 4, 2018. Commissioner Kusek expressed appreciation to County Manager Coudriet for this information. However, she does not want the fact of the sheer dedication of everybody to be overlooked. County Manager Coudriet and the whole team worked shoulder to shoulder, staying calm and level headed in doing whatever needed to be done. She has never witnessed anything like it. She has been involved in some other things but nothing like this. To see what everyone did, she doesn't have the words to thank everyone enough. It is something we certainly wished we never had to go through, but everyone is a superhero. The County is really lucky to have everyone working for this organization. Vice - Chairman Watkins stated that he echoes Commissioner Kusek's comments. He had a great time with groups such as Port City Community Church, Samaritan's Purse, Convoy of Hope, and he really got to know the Operation BBQ Relief team. As of today, Operation BBQ Relief has served 323,925 meals free of charge to the citizens of Southeastern North Carolina. He thanked the hospital for opening its physical fitness center for them to use the showers. This was the second largest deployment of the operation and since 2011 they have served 2,104,300 meals. They, along with Bitty and Beau's, were one of the CNN Heroes of the Year. Commissioner Zapple stated Operation BBQ Relief has served in desperate situations throughout our entire nation. He was told New Hanover County is where the organization has encountered the greatest local volunteer turnout than anywhere else in the nation. This says an awful lot about our entire community and the fact that we pulled together and it says a lot about our own leadership. He recognized Steven Still for his leadership in the EOC and the County Manager. He noted how he worked with County Manager Coudriet, the DSS and Health teams, and Sheriff Deputies to open the shelter at Hoggard High School in less than thirty -six hours. You learn a lot about yourself when things get difficult and everyone should be very proud of how they responded. The truth is government really matters and our team is really the very best. He thanked all who were and are involved in this effort and it has been a truly amazing experience. Commissioner Barfield stated that he has been involved in a few these of events and wants to first acknowledge Chairman White. Chairman White showed great leadership being out front on the battle lines throughout the entire episode. He thanked Chairman White for that as well as County Manager Coudriet, Deputy County Manager Avril Pinder, Assistant County Manager Tim Burgess, Chief Human Resources Officer Mark Francolini, and many others for being in place to help. He recognized Chief Communications Officer Ruth Smith for her efforts for getting the word out and DSS Assistant Director Tonya Jackson for standing up the D -SNAP program at the Sears building. It is amazing to see the staff working at the site to serve so many people on the first day, let alone on the second day. He thanked the staff that worked the shelters. What many people in this community do not know is when a person works for New Hanover County, part of his or her commitment is to work an event like this and many will work in our shelters 12 hours on and 12 hours off. He had an opportunity to watch his 23 -year old daughter, who works at DSS, go through her first storm and be able to serve people during this time. He saw a true change in her understanding the need to really help people, as well as every person that worked at the shelters trying to give love, compassion, and understanding for the people who stayed there. New Hanover County was always there at the forefront to serve the community needs. Unlike some counties who may not be as resource rich, we had meals provided and not only one shelter but five available. He believes that is the first time we ever opened up five shelters. There has been more volunteerism than he has ever seen in this community. So many people were coming to each other's aid, whether it's neighbor helping neighbor or the World Kitchen coming here to provide meals for our citizens. World Kitchen fed the staff at the EOC center, as well as the folks at Hoggard for several days in a row to help extend our resources. It's great to see people coming from near and far to make sure no one goes without. It shows how much this community means to the world as well as how much we mean to each other. He commended his fellow Commissioners for their work during this time. They were out in every shelter throughout this entire community making sure that they were serving the needs of the community. He couldn't be more proud of the Board that he serves with than on this day. Chairman White stated that without echoing everything that his fellow Commissioners have said, he would like to make a few observations. First, there were two times in the early evening hours during the storm that he was in the EOC and on two different nights, he learned that for two people it was their birthday. They were working 12- hour shifts, not that they had a choice because Mother Nature dictated that they had to, with smiles on their faces handling very difficult problems. County Manager Coudriet slept the first two nights in his office with his sport coat as a blanket and did not have a pillow. On the third or fourth day he went home to get them and then spent the next eight or nine nights in this building without going home. He says these things not to divulge any private information, but so that the folks who do watch these comments at home know how dedicated this County staff and these Commissioners are. One of the highlights of his personal experience through those days was seeing his fellow Commissioners in and out of everywhere whether it was the EOC, shelters, or PODS, etc. He gave Commissioner Barfield a hug one morning and they were both just pretty frazzled and it was nice to see Commissioner Barfield there as well as everyone else. The job that Steven Still does as the Emergency Operations Center Director is remarkable. From what he understands, Director Still's parents lost their home due to flooding and also going through his own personal experiences at a time where he is providing exemplary, outstanding, A+ service to our 220,000 residents. Chairman White stated that he could continue on about the 1,470 employees involved. Each one of them did something to make a difference that we don't even know about. He hopes by saying a few things and us all reflecting on those anecdotes it really exhibits the team approach that everyone had in this. It really was a reflection of the community because ultimately we are all members of this community. Weather events have a unique way of bringing us all together and our staff was no different. It was just incredible to witness. Board of Commissioners - March 23, 2020 ITEM: 11- 2 - 8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 34 REGULAR MEETING, OCTOBER 1, 2018 PAGE 212 Chairman White further stated that he would like to make a suggestion to County Manager Coudriet. We have learned what to do in this community from experience and also from watching mistakes other communities have made. While he thinks everyone pitched a pretty good game, there is always room for improvement. He suggested that in January or February there be an agenda item brought forward to discuss some items that maybe could be done better if disaster strikes again. He also asked the Commissioners to share their thoughts and observations about other areas where we can improve. The four items he would like to discuss are 1) Shelter Services. A tremendous job was done under very difficult circumstances but we can do better, we can always do better. 2) Generators. While it may be a boring topic to some people, without fuel or power we cannot run the 911/EOC or answer phones calls of people in need of help. As far as the shelter generators he would like to explore if we should contract those or own and operate them ourselves. 3) Volunteer Services. He sees this as the biggest area of improvement to be made in harnessing and directing the incredible human spirit at a moment of crisis. We did a good job, but we can always do better in looking at how to get resources out to people sooner in a more efficient way. Volunteer service coordination is a real critical area where improvement can be made. 4) Cape Fear Public Utility Authority (CFPUA) coordination. CFPUA did an incredible job under difficult circumstances as well, but he thinks coordination of city and county information with experts and guidance is an area where improvements can be made. Chairman White stated this is not to be critical of any of those areas and as he stated earlier, he thinks we all agree we did pretty well. However, those would just be some things he would like to discuss in January or February and use the time to our benefit to plan ahead. He then thanked friends, family, and everyone in the community for the good job and expressed appreciation for everyone pulling together including the City of Wilmington and all our partners in the beach communities. All the hard work is much appreciated. ADJOURNMENT There being no further business, Chairman White adjourned the meeting at 4:54 p.m. Respectfully submitted, Kymberleigh G. Crowell Clerk to the Board Please note that the above minutes are not a verbatim record of the New Hanover County Board of Commissioners meeting. The entire proceedings are available for review and checkout at all New Hanover County Libraries and online at www.nhcgov.com. Board of Commissioners - March 23, 2020 ITEM: 11- 2 - 9