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1974-09-16 RM Exhibits W. OGUC3LA5 POWELL, CHM. yl s\ , M. HA_L, JR.. V-CHM. P r.+T • ~ ~t PL-TER R- DAVIS Fi S, n',. ~~I!~rs, sv=r*='Yn•+r'^~ -1-*r'rc i t7• a k~' J/ v.Z ~+'6AY~IL~i~Ili~..ii,~ilLK.~4iL~.~.►r 'e , 1 Ni N VAUGNAN '~y ♦ ; ~ x ~i ViViAiV S. WRIGHT DAN W. ELLER COUNTY MANAGER II ~urtEl ~L`~iCD ~YTfCt ~j~ JAMES C. FOX COUNTY ATTORNEY y? ,rw[iIUiligtUtl, ;1.VUCtEj ~421TUliIT2l ZS`SDL ~iStc K. KING CLERK TO THE BOARD June 19, 1974 MEM0RANDUM To: Board of Commissioners From: Vivian S. Wright Re: School I3udget Reductions In addition to budget reductions proposed by the Board of Education in a letter from the School Superintendent dated June 17, 1974, I believe additional reductions could be made without damaging the quality of ciass- room education. I respectfully offer the following suggestions for your consideration as areas where I believe reductions could, and should, be made. Acct. 611 Inasmuch as classroom teacher supplements were not proposed to be increased any this year, it would seem ~ appropriate to a11ow supplements for the Superintendent, Assistant Superintendents, and Associate Superintendent to remain at the '73-'74 1evels (Acct. 611-1, 611-2a, 611-2b, 611-2c, and 611-2d). Reduction $1549.00 Acct. 611-2i Salary of the Business Manager reflects an inc-rease oi 14.86%. Inasmuch as the county and state have O✓ A/-,~. adopted 7.5% cost of living and employees going up a step in the personnel plan receive an approximate 5% more, I r)\0 would propose that this salary be increased by 12.5% to $139809. Renuction $ 291.00 Acct. 6;.5-2 Board of Educati.on Expense lists an extru $500 in the '74-'75 ojrer the '73-'74 approp-riation or $2500. Mrs. Pailla Williams, Bd. of Educ. member, nas told me that $916 had been spent on breaicfast meetings as of May 1st. There ~ ;:auvs been at least 4 breakfast meetings since that date, averag- ~ ing about $20 each r.or a total af approximately $1000. I feei t:zat t::is account could safely be ieft at the '73-74 level, without damage to classroom education. Reduction $ 500.00 3d. of Coi,,iissioners Page 2 Acct. 641 This account could safely be reduced by $249900 in the following manner. The May 7th Sch.ool Bond issue contained many Items under the heading o-IL' "Renovations" which are virtually the same as items listed under Acct. 641 as "Repairs to Buildings and Grounds" (Pxampl.es: parking 1ot paving, door replacements, ceilings, Q etc.). Ttie Bond Issue under "Renovations" also contained many items which are virtually the same as items listed under tlcct. 643 °'Repairs cC Replacements - Heating, Lighting, Plumbing, etc." (examples: water coolers, urirzals, etc.). By mistake, the Bond Issue listed 10o as Architect's rees on a11 the above items. Since the Bond Issue election, school persor.nel have isolated a 1ittle over $249,000 of such items which need no architect fee, thus freeing an amount of $24,900 which could be used for items now listed under Acct. 641. Redaiction $24,900.00 Acct. 643 This account includes $700 for nine additional lights in the gym at Chestnut Street school. Inasmuch as the '73-'74 budget included $1700 for improved lighting in the Chestnut Street gymnasium, it would appear that this year's request for $700 would be unnecessary and could be omitted. Reduction $ 700.00 Acct. 643 This account includes 11 water coolers @$154 for a total of $1694 which I believe could be omitted due to the following. The ' May 7th Bond Issue included 3 water coolers at MCS Nob1e School ($1050), 3 water coolers at Peabody School ($1050), 3 water coolers to Tileston School ($1050), and 2 water fountains at Winter Park School ($400), It would appear that water coolers wi11 be we11 taken care of by the Bond Issue for this year. Reduction $ 1,694.00 Acct. 643 This account includes 16 urinals @$47 for a total of $752 which I believe could be omitted due to the following. The May 7th Bond Issue included $3000 for replacing boys' urinals at Carolina Beach School, $5800 to add 4 urinals at Chestnut.St. School, $1600 to add boys' urinals at Wm. Hooper School, and $1000 for 4 urinals at G~ Winter Park School - making a total of $11,400 for urinals included ~ in tne bond issue. The Bond Issue also contained approximately $103,834 listed in varying ways as "upgrading restrooms, remodel restrooms, install toilet drains, modernize restrooms with tile wa11s, new fixtures, etc.". Thus, it would appear that restrooms wi11 be we11 taken care of by the Bond Issue. Reduction $ 752.00 Acct. 642 This account (page 44 in brown detailed school budget book) lists $10,000 for "Other School Furniture". In addition, the Capital Outlay Budget under "Furniture & Instructional Apparatus" ~ lists $5,000 for "Other School Furniture" (page 64 in brown detail \ school budget book). I would suggest, therefore, that $5,000 of the "Other School Furniture" incLuded in this account be deleted. • Reduction $ 5,000.00 . . . . 1 . . Bd. of Conii.~issioners Page 3 Acct. 635 This account contains $178.20 listed as being for one 1ine and one extension for Joh:n T. Hoggard Nigh.t School. It wouLd -f 0 yyti~'~~ appear that phones which are suffic:i.ent to serve Hoggard during D 1--tle day would also be sufficient to serve tlze Ni.ght School, unless ~ there is some comoelling r.Pason not readii-y apparent. Reduction $ 178.20 Caoital Reserve Fund I believe serious consideration shouLd be given to eliiziination of the extra $200,000 placed in this furid. As you know, we are presently in the process of investi.ng $500,000 in imprcvements .-o Le,i.on Stad--Tum. To malce tliis worthwhile, the stadium needs maximum 1-Ise. With this in r!.ind, I betieve the $175,122 included in the May 7th Boncl Issue for a 3000 seat stadiurn at the new high school could Ue recluced and a much less expensive practice field provided at the new , high school. The extra money freed in this manner could be used if necessary for the purposes presently assigned to the $200,000 in the Capital Iteserve Fund. A1so, a review of the local and state bond issue proposals seems to indicate that building plans do not reflect 'V consideration of the 15 rooms at Lalce Forest which can be converted to classroom space upon constructior_ of the new School Administration Building. Perhaps some other bond issue money could be freed in this ' mannex. With regard to use of Legion Stadium, it would appear that with three iiigh schools in the county, the stadium could be scheduled for one team while two others were travelling;or for two home games, one could be scheduled for Friday and one for Saturday. Reduction $200,000.00 If the above reductions were made, they would total $235,564.20. Togethc:r with reductions suggested by the Bd. of Education, I believe school expenditures then would be about in line with the 15% growth in the tax base this year. I wi11 appreciate your consideration of these suggestions. VSW c/c Bd. of Education Members Dr. H. Bellamy Mr. Dan E11er, County Manager ^ f..i 9 S MINUTES OF BUDGET HEARING, JUNE 10, 1974 ASSEMBLY The New Hanover County Board of Commissioners met in special session on Monday, June 10, 1974, at 7:30 PM in the Assembly Room, County Commission Building, Wilmington, North Carolina, to hold a public hearing on the proposed budget for New Hanover County for fiscal year 1974-1975. Members present were Commissioners Peter R. Davis; J. M. Hall, Jr.; M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager, Dan W. Eller; and Clerk to the Board, Lise K. King. No members were absent. PUBLIC HEARING The Clerk to the Board reported to the Board of Commissioners that, pursuant to N. C. G. S. 159-12, notice had been published in the Wilmington Morning Star on June 1, 1974, that the New Hanover County Board of Commissioners would hold a public hearing on the proposed budget for fiscal year 1974-1975 at 7:30 PM on June 10, 1974. Chm. Powell opened the public hearing to discussion. Mr. Robert W. Sawyer, Mayor of Wrightsville Beach, appeared before the Board representing Wrightsville, Carolina, and Kure Beaches to request that the County Commissioners contribute to the Beaches 30 percent of the cost of funding their life guard programs with a total cost to the County of $20,921. No action was taken by the Board. Mr. R. W. Prunty, an interested citizen, appeared before the Board to object to the tax rate's going up. Mr. Robert J. Mack, representing Citizens for Girls Sports Committee, appeared before the Board to request that the Commissioners include an additional approximately $24,000 for a comprehensive sports program for girls in the Public Schools budget. Mr. Gary McDaniels of the Taxpayers Association appeared to request that the Commissioners review the $5.5 million dollars School Bond passed by a vote of the people prior to issuing the bonds and, also, to ask that the Commissioners reduce the 200, tax levy for the schools supplementary fund to 1ft. Mr. Herbert T. Fisher of the Taxpayers Association appeared to request a general reduction in taxes for fiscal year 1974-1975. There being no further persons to appear before the Board, Comm. Vaughan moved, seconded by Comm. Davis, that the public hearing be closed to discussion. Upon vote, motion carried unanimously. Chm. Powell closed the public hearing to discussion at 9:30 PM. MOTION ON PLANNING DEPARTMENT BUDGET Since the public hearing had lasted longer than anticipated, Comm. Vaughan moved, seconded by Comm. Wright, that the Board advise the Planning Department Director that his budget hearing would be postponed until Wednesday, June 13. Upon vote, motion was defeated as follows: Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Davis, Hall, and Chm. Powell. LIBRARY BUDGET Miss Katherine Howell, Director of the Library, and Mr. Frank Parkinson, Chairman of the Library Board, appeared before the Board to discuss the Library budget. Action was deferred on this budget until the joint budget hearing with the Wilmington City Council to be held on Monday, June 17, 1974, at 8:00 AM. ANIMAL CONTROL BUDGET Mr. J. W. Johnson, Director of the Animal Control Center, appeared before the Board to discuss the Animal Control Center's budget. Comm. Vaughan requested Mr. Johnson to submit to the Commissioners the increase in complaints in fiscal year 1973-1974 over fiscal year 1972-1973. MINUTES OF BUDGET HEARING, JUNE 10, 1974 (CONTINUED) Page 2 ANIMAL CONTROL BUDGET (CONTINUED) Action was deferred on this budget until the joint budget hearing with the Wilmington City Council to be held Monday, June 17, 1974, at 8:00 AM. MUSEUM BUDGET Mr. William E. Perdew, Chairman of the Museum Board of Trustees, and Mr. Gary Eyster, Museum Director, appeared before the Board to discuss the Museum budget with the Commissioners. Comm. Vaughan moved that the $70,500 requested for Land Purchase be changed to $800 and that the $15,500 requested for Buildings be changed to $5,500. Motion died for lack of a second. Comm. Wright questioned the salary of R. C. Johnson. Comm. Hall moved, seconded by Comm. Davis, that the Museum budget be approved as recommended by the County Manager. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. Comm. Wright stated that she could not see spending the $70,000 for Land Purchase in fiscal year 1974-1975. SERVICES FOR THE AGING BUDGET Mrs. Dolli Asbury, Director of the Services for the Aging, and Mr. Edward C. Snead, Chairman of the Board of Directors, appeared before the Board to discuss the Services for the Aging budget with the Commissioners. Comm. Hall moved, seconded by Comm. Davis, that the request of $7,850 be approved for the Services for the Aging. Upon vote, motion was approved as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. Comm. Wright stated that she felt this should come under The United Way. PLANNING DEPARTMENT BUDGET Comm. Vaughan moved, seconded by Comm. Hall, that on the Salaries and Wages Detail for the Planning Department, Mr. R. A. Fender's salary be $20,626 effective January l, 1974, and that the remainder of the salaries be approved as recommended. Comm. Davis offered the substitute motion, seconded by Comm. Wright, that the salaries be taken line-by-line. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Davis and Wright. Voting Noe: Comm. Hall, Vaughan, and Chm. Powell. Comm. Davis moved, seconded by Comm. Wright, that the Planning Department budget be tabled until Wednesday, June 12, Upon vote, tabling motion was approved as follows: Voting Aye: Comm. Davis, Wright, and Chm. Powell. Voting Noe: Comm. Hall and Vaughan. ADJOURNMENT There being no further business to come before the Board, Chm. Powell adjoured the meeting at 11:55 PM. Respectfully submitted, . ~ . Lise K. King ~ Clerk to the Board k ` MINUTES OF BUDGET HEARING, JUNE 12, 1974 ASSEMBLY The New Hanover County Board of Commissioners met in special session on Wednesday, June 12, 1974, at 4:00 PM in the Assembly Room, County Commission Building, Wilmington, North Carolina, to continue the budget hearings. Members present were Commissioners Peter R. Davis; J. M. Hall, Jr.; M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager, Dan W. Eller; and Clerk to the Board, Lise K. King. No members were absent. Chm. Powell called the meeting to order. PUBLIC SCHOOLS BUDGET Dr. John Codington, Chairman of the Board of Education, appeared before the Commissioners along with Dr. Heyward C. Bellamy, Superintendent of County Schools; Mr. Dale K. Spencer, Assistant Superintendent of County Schools; Mrs. Nina Tenuta of the Schools' Accounting Department; and other members of the school staff and Board of Education. Comm. Hall, Wright and Vaughan stated that they would not vote for a Public Schools budget which included a tax rate in the supplementary fund which exceeded 100, per $100 valuation because, when the supplement was originally voted in, the rate was based on a 50 percent assessment ratio. and the ratio had since been raised to 100 percent. Chm. Powell recessed the meeting for the Board of Education to meet and reduce the supplementary budget. Chm. Powell reconvened the meeting, and the Board of Education presented the following deletions from the supplementary budget. 1) A request of 870 teachers @$545 was reduced to 835. 34 of these teachers were transferred to the regular budget and 1(drug education supervisor) was deleted completely. This reduced the appropriation request of $474,150 to $455,075. 2) A request for 71 county paid teachers @$8,820 w/o supplement was reduced to 36. 34 of these teachers were transferred to the regular budget and 1(drug education supervisor) was deleted completely. This reduced the appropriation request of $626,220 to $317,520. 3) The supplement of $200 for 1 drug education supervisor was deleted completely. 4) The travel request of $600 for 1 drug education supervisor was deleted completely. 5) The salary of the new senior high principal of $20,820 was deleted completely. 6) The travel for the new senior high principal of $300 was deleted completely. This amounted to a total of $349,695 coming out of the request in the supplementary budget. The Board of Education was requested, by common consent, to reduce their total budget by $184,680 and come back to the Commissioners with a revised budget request. GOVERNING BODY BUDGET Comm. Davis moved, seconded by Comm. Wright, that the salaries of the Chairman of the Board of Commissioners and the Commissioners be reduced from the Manager's proposed rate to the rate paid in fiscal year 1973-1974. Comm. Vaughan offered the substitute motion, seconded by Chm. Powell, that the salaries for the Chairman and members of the Board of Commissioners remain at the amounts recommended by the County Manager. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Vaughan and Chm. Powell. Voting Noe: Comm. Davis, Hall, and Wright. MINUTES OF BUDGET HEARING, JUNE 12, 1974 (CONTINUED) Page 2 GOVERNING BODY BUDGET (CONTINUED) Upon vote, original motion to leave the salaries of the governing body unchanged over fiscal year 1973-1974 was approved unanimously. By common consent, the salary of the Clerk to the Board was increased to $8,200 from the County Manager's recommended $7,884. Comm. Wright asked that the $7,000 recommended by the County Manager for Travel, Meetings and Schools be reduced to $6,000. This was agreed to by common consent. Comm. Wright moved, seconded by Comm. Vaughan, that the County withdraw from the National Association of County Commissioners and reduce the amount for Dues and Subscriptions by $523. Upon vote, motion was defeated as follows: Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Davis, Hall, and Chm. Powell. Comm. Vaughan asked that by common consent $500 be reappropriated for Travel, Meetings and Schools and earmarked for lobbying purposes in Washington, D. C. This was agreed to by common consent. By common consent, all other items in the budget of the Governing Body not acted upon by separate action were approved by common consent as recommended by the County Manager. ADMINISTRATION BUDGET Comm. Davis moved, seconded by Chm. Powell, that County Manager Eller's salary be increased to $24,000. Comm. Hall offered the substitute motion, seconded by Comm. Vaughan, that the County Manager's salary be increased to $23,000. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Hall. Voting Noe: Comm. Davis, Vaughan, Wright, and Chm. Powell. Upon vote, the original motion to increase the County Manager's salary to $24,000 was approved unanimously. By common consent, it was agreed that no further action would be taken on the Salaries and Wages Detail in the Administration Budget until after the Commission had met in executive session. By common consent, all items except Salaries and Wages in the Administration budget were approved as recommended. (Action was taken later in the meeting to change the appropriation for Auto Allowance.) LEGAL BUDGET, PAGE 23 By common consent, the appropriation in the Legal Budget was approved as recommended. FINANCE BUDGET Comm. Wright moved that the accounting machine requested in the Finance budget at $25,450 be deleted. Motion died for lack of a second. Comm. Hall moved, seconded by Comm. Vaughan, that the Capital Outlay Detail for the Finance Department be approved as recommended. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. It was agreed by common consent that the Salaries and Wages Detail would be postponed until after the Commission had met in executive session. By common consent, all other items in the Expenditure Budget of the Finance Department were approved as recommended by the County Manager. MINUTES OF BUDGET HEARING, JUNE 12, 1974 (CONTINUED) Page 3 PLANNING AND ZONING BUDGET The budget hearing for Planning and Zoning was continued from the budget hearing of June 10, 1974. Automobiles Comm. Vaughan moved, seconded by Chm. Powell, that the request for two auto- mobiles contained in the Capital Outlay Detail be approved. Comm. Davis offered the substitute motion, seconded by Comm. Wright, that the request for two automobiles contained in the Capital Outlay Detail be denied and that the personnel in the Planning Department be compensated for travel on a per mile basis. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Davis and Wright. Voting Noe: Comm. Hall, Vaughan, and Chm. Powell. Upon vote, original motion to approve the request for two automobiles carried as follows: Voting Aye: Comm. Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Davis and Wright. Comm. Davis stated for the record that he felt this was a ridiculous expenditure and was setting a dangerous precedent. Comm. Vaughan stated for the record that he felt this would be of much benefit to the community. Comm. Davis requested a detailed report monthly of every person driving in the Planning Department and how many miles they drove each month. Comm. Vaughan moved that Comm. Davis' request be denied. Motion died for lack of a second. Comm. Wright moved, seconded by Comm. Hall, that a log be maintained on the vehicles purchased by the Planning Department by everybody using the vehicles on the mileage when the vehicle was checked out, where it went, and the mileage when the vehicle was checked back in. Upon vote, motion carried unariimously. Telephone and Postage Chm. Powell moved, seconded by Comm. Vaughan, that the request of $1,429 for Telephone and Postage, Account #11 490 11, be approved with the understanding that the Planning Department would put in three consecutively numbered lines and reserve the fourth line to determine its necessity before having it installed. Upon vote, motion carried unanimously. Travel, Meetings and Schools Comm. Wright moved that Account #11 490 14, Travel, Meetings and Schools, be reduced from $2,205 to $1,500. Motion died for lack of a second. Mr. Fender explained that $850 of this appropriation was for the Planning Commission members. Comm. Vaughan moved, seconded by Comm. Davis, that Account #Il 490 14, Travel, Meetings and Schools, be reduced from $2,205 to $2,000. Upon vote, motion carried unanimously. Department Supplies and Materials Comm. Hall moved, seconded by Comm. Davis, that Account #11 490 33, Department Supplies and Material be reduced from $3,225 to $2,500. Upon vote, motion carried unanimously. Professional Services Comm. Wright moved, seconded by Comm. Davis, that Professional Services, Account #11 490 04, in the amount of $5,000 be deleted. MINUTES OF BUDGET HEARING, JUNE 12, 1974 (CONTINUED) Page 4 PLANNING AND ZONING BUDGET (CONTINUED) Professional Services (continued) Mr. Fender stated that this request should be for $3,750 for revision of the County and City Zoning Ordinances. motion Comm. Vaughan offered the substitute4 seconded by Chm. Powell, that Account #11 490 04, Professional Services, be reduced from $5,000 to $3,750. Upon vote, substitute motion carried as follows: Voting Aye: Comm. Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Davis and Wright. Capital Outlay By common consent, the $172 requested for a 4 drawer file on the Capital Outlay Detail was reduced to $85. By common consent, all items in the Capital Outlay Detail with the exception of the automobiles and the 4 drawer file were approved as requested. Salaries and Wages Chm. Powell moved, seconded by Comm. Vaughan, that R. A. Fender, Director of Planning, be given a$2,000 per year raise effective July l, 1974, amended to coincide with the City's Pay Scale. Comm. Davis offered the substitute motion, seconded by Comm. Wright, that R. A. Fender be given a$1,000 increase effective July l, 1974, and a$1,000 increase effective January 1, 1974, amended to coincide with the City's Pay Scale. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Davis and Wright. Voting Noe: Comm. Hall, Vaughan, and Chm. Powell. Upon vote, original motion to give R. A. Fender a$2,000 increase effective July 1, 1974, was approved as follows: Voting Aye: Comm. Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Davis and Wright. Comm. Vaughan moved, seconded by Chm. Powell, that the vacant position of Planner III, Assistant Director, be approved at the requested figure of $16,169. Comm. Davis offered the substitute motion, seconded by Comm. Wright, that the vacant position of Planner III, Assistant Director, be approved at $15,000 with the option to go to $15,500 if necessary to get someone qualified for the position. Upon vote, substitute motion was approved as follows: Voting Aye: Comm. Davis, Hall, and Wright. Voting Noe: Comm. Vaughan and Chm. Powell. Comm. Hall moved, seconded by Chm. Powell, that the Board reconsider the previous motion to approve the Planner III at $15,000. Motion to reconsider this motion was approved as follows: Voting Aye: Comm. Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Davis and Wright. After the Board had reconsidered Comm. Davis' motion to approve the Planner III, Assistant Director at $15,000 with the option to go to $15,500 if necessary, a vote was taken again on this motion which was defeated as follows: Voting Aye: Comm. Davis and Wright. Voting Noe: Comm. Hall, Vaughan, and Chm. Powell. MINUTES OF BUDGET HEARING, JUNE 12, 1974 (CONTINUED) Page 5 PLANNING AND ZONING BUDGET (CONTINUED) Upon vote, motion to approve the Planner III, Assistant Director, at the requested $16,169 carried as follows: Voting Aye: Comm. Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Davis and Wright. Comm. Davis stated for the record that the Planning Department was becoming very top-heavy and that he felt the Board was setting another dangerous precedent. Comm. Wright moved, seconded by Comm. Davis, that the entire Salaries and Wages Detail for Planning and Zoning be disapproved. Comm. Wright withdrew her motion; Comm. Davis withdrew his second. By common consent, a 7.5 percent cost-of-living increase was approved for J. Schillmoller, Planner II, through J. Weiss, Secretary II. Comm. Vaughan moved, seconded by Chm. Powell, that the Board approve the additional position of a Planning Aide and that Mr. Fender be encouraged to hire B. Long if she were the most qualified person. Upon vote, motion was approved as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. Chm. Powell moved, seconded by Comm. Hall, that the Board approve the additional Transportation Planner, Planner II, and Secretary II as requested. Upon vote, motion carried as follows: Voting Aye: Comm. Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Davis and Wright. Comm. Hall moved, seconded by Chm. Powell, that the two part-time student interns be approved as requested. Upon vote, motion carried as follows: Voting Aye: Comm. Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Davis and Wright. By common consent, all items in the Planning and Zoning budget which vere not acted upon separately were approved as proposed. EXECUTIVE SESSION Comm. Vaughan moved, seconded by Chm. Powell, that the meeting be recessed to go into executive sessian to discuss personnel. Upon vote, motion carried unanimously. Chm. Powell recessed the meeting to go into executive session at 8:15 PM. Chm. Powell adjourned the executive session to go back into regular session at 8:45 PM. ADMINISTRATION BUDGET By common consent, Account #ll 420 10, Auto Allowance, was increased from $1,500 to $2,100 in order to give Mr. J. Di Sarno a$50 per month travel allowance. Comm. Wright moved, seconded by Comm. Hall, that the salary of W. G. Haynes be approved as recommended by the County Manager at $5,904. Motion carried unanimously. Comm. Wright moved, seconded by Chm. Powell, that the position of Administrative Officer I be deleted from the budget and continued under the Public Employment Program and that this position be reviewed when this Program ran out and, further, that Mr. Di Sarno be authorized a travel allowance of $50 per month. Upon vote, motion carried unanimously. . ~ _ ~ MINUTES OF BUDGET HEARING, JUNE 12, 1974 (CONTINUED) Page 6 FINANCE BUDGET Comm. Wright moved, seconded by Chm. Powell, that the Auditor's salary remain at the same level as fiscal year 1973-1974 due to a reduction in duties. Upon vote, motion carried unanimously. Comm. Wright moved that E. C. Edens, Accounting Supervisor, be classified at a Grade 64, Step 3, at $10,164 per year. Comm. Wright withdrew her motion. By common consent, E. C. Edens, Accounting Supervisor, was placed on a Grade 63, Step 3, at $9,708 per year. By common consent, all of the rema.ining personnel in the Finance Department were approved at the salary recommended by the County Manager with the exception of J. C. Emory due to some question in her classification. County Manager Eller was requested to come back to the Board with additional information on J. C. Emory. ADJOURNMENT There being no further business to come before the Board, Chm. Powell adjourned the meeting at 9:00 PM. Respectfully submitted, . /f~ se K. King ~/l ~ Clerk to the Board k MINUTES OF BUDGET HEARING, JUNE 13, 1974 ASSEMBLY The New Hanover County Board of Commissioners met in special session on Thursday, June 13, 1974, at 2:00 PM in the Assembly Room, County Commission Building, Wilmington, North Carolina, to continue the budget hearings. Members present were Commissioners Peter R. Davis; J. M. Hall, Jr.; M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager, Dan W. Eller; and Clerk to the Board, Lise K. King. No members were absent. Chm. Powell called the meeting to order. SHERIFF AND JAIL Capital Outlay Detail - Sheriff's Operating Budget Comm. Davis moved, seconded by Comm. Hall, that the request of $1,200 for Electric Typewriters be approved. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. 'r~~ Ad le. r a i " Comm. Wright requested that they investigate purchasing 4ArAT-a-~ Typewriters. Comm. Vaughan moved, seconded by Comm. Davis, that the appropriation for three desks with side returns be reduced from $1,296 to $1,000. Upon vote, motion carried unanimously. Comm. Vaughan requested that the Board endorse the suggestion that the Sheriff's Department lay out a program for the furniture they would need in the new courthouse and buy furniture accordingly. This was agreed to by common consent. Comm. Wright moved that the Board do away with LEAA Matching Funds for the Radio System and the Record System and increase this appropriation so that all of this would be from local funds. Motion died for lack of a second. By common consent, the appropriation for a Dictation Unit was reduced from $290 to $265. Comm. Hall moved, seconded by Chm. Powell, that the Capital Outlay Detail for the Sheriff's Operating Budget be approved with the amendments in the appropriations for the Desks with Side Return and the Dictation Unit. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. Capital Outlay Detail - Sheriff - I. D. Unit Chm. Powell moved, seconded by Comm. Davis, that the Capital Outlay Detail for the Sheriff - I. D. Unit budget be approved as requested. Comm. Vaughan offered the substitute motion that the Print Dryer in the amount of $435 and the Film Dryer in the amount of $225 be deleted. Substitute motion died for lack of a second. Upon vote, motion to approve the Capital Outlay Detail for the Sheriff - I. D. Unit as proposed carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. Capital Outlay Detail - Jail Comm. Vaughan moved, seconded by Comm. Wright, that the Capital Outlay Detail for the Jail be approved as requested with the deletion of the Compressor in the amount of $250 which had already been purchased. Upon vote, motion carried unanimously. MINiJTES OF BUDGET HEARING, JUNE 13, 1974 (CONTINUED) Page 2 SAERIFF AND JAIL (CONTINUED) Expenditure Budget - Sheriff - Operating Comm. Davis moved, seconded by Comm. Vaughan, that Account #11 510 36, Uniforms~ be reduced from $20,400 to $17,500. Upon vote, motion carried unanimously. By common consent, the Expenditure Budget of the Sheriff Operating Budget was approved with the amendments in Uniforms and Capital Outlay, Equipment, and with the exception of Account #11 510 02, Salaries and Wages, with the provision that Ltn. Evans would submit to Comm. Davis a memorandum on his study of the copy machine, Account #11 510 45, Contracted Services. CORONER Comm. Wright moved, seconded by Comm. Vaughan, that Account #11 600 14, Travel, Meetings and Schools, be reduced from $250 to $225 and that Account #11 600 16, M& R Equipment, be reduced from $75 to $70, and that all other items in the Expenditure Budget for the Coroner be approved as recommended. Comm. Davis offered the substitute motion, seconded by Chm. Powell, that the Expenditure Budget for the Coroner be approved as recommended. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Davis and Chm. Powell. Voting Noe: Comm. Hall, Vaughan, and Wright. Upon vote, original motion to approve the Expenditure Budget for the Coroner with the adjustments in Travel, Meetings and Schools and M& R Equipment carried as follows: Voting Aye: Comm. Hall, Vaughan, and Wright. Voting Noe: Comm. Davis and Chm. Powell. Comm. Davis stated for the record that he had made his substitute motion because the Coroner had shown that he would spend money only as necessary as what he had spent in fiscal year 1973-1974 was less than what had been budgeted. SHERIFF AND JAIL Expenditure Budget - Jail Comm. Vaughan moved that Account #11 520 14, Travel, Meetings and Schools, be reduced from $1,200 to $990. Motion died for lack of a second. Chm. Powell moved, seconded by Comm. Vaughan, that Account #11 520 14, Travel Meetings and Schools, be reduced from $1,200 to $1,000. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Vaughan, and Chm. Powell. Voting Noe: Comm. Hall and Wright. Comm. Vaughan moved, seconded by Comm. Davis, that Account #11 520 35, Laundry, be reduced from $1,800 to $1,620. Upon vote, motion carried unanimously. Comm. Hall moved that Account #11 520 36, Uniforms, be reduced from $4,050 to $3,750. Motion died for lack of a second. Comm. Vaughan moved that Account #11 520 36, Uniforms, be reduced from $4,050 to $3,400. Motion died for lack of a second. Comm. Hall moved, seconded by Comm. Wright, tfiat Account #11 520 36, Uniforms, be approved as recommended by the County Ma.nager at $4,050. Comm. Vaughan offered the substitute motion that Account #11 520 36, Uniforms, be reduced from $4,050 to $3,750. Substitute motion died for lack of a second. Upon vote, inotion to approve the requested appropriation for Uniforms carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. MINUTES OF BUDGET HEARING, JUNE 13, 1974 (CONTINUED) Page 3 SHERIFF AND JAIL (CONTINUED) Expenditure Budget - Jail (continued) Comm. Vaughan moved that Account #11 520 45, Contracted Services, be reduced by $300 to remove Insect and Rodent Control. Comm. Vaughan withdrew his motion. By common consent, all items in the Expenditure Budget for the Jail were approved as recommended with the exception of those which had been acted upon separately and with the exception of Salaries and Wages, which was to be acted upon later in the meeting. Salaries and Wages - Sheriff - Operating Comm. Wright moved, seconded by Comm. Hall, that the salary of the Chief Deputy be approved at a Grade 74 as recommended by the County Manager. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. Comm. Hall moved, seconded by Comm. Wright, that the Board abide by the County Manager's recommendations as far as the Grades for the Sheriff's Department were concerned (pages 36 and 37 in the budget) and that the Steps be where they should come according to the length of service. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. Comm. Davis requested that the Sheriff's comment be included in the record that, with this new scale, the salaries would be in line and that he would not ask for additional men under normal conditions. Comm. Vaughan stated for the record that he felt the scale which had been approved for the Sheriff's Department was out of line with across-the-State salaries. Under Salaries and Wages, Sheriff - Operating, Sheriff Grohman requested that M. H. Bright, Administrative Deputy, go to a Grade 62 at $8,484. Chm. Powell moved, seconded by Comm. Vaughan, that the County Manager's recommendation for M. H. Bright, Adminstrative Deputy, at Grade 56, Step 4, be approved. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. Comm. Davis moved, seconded by Comm. Hall, that the Salaries and Wages for the Records Division be approved as recommended by the County Manager including the additional positions. Upon vote, motion carried unanimously. Comm. Davis moved, seconded by Comm. Hall, that the Salaries and Wages for the Civil Division be approved as recommended by the County Manager including the additional positions. Upon vote, motion carried unanimously. Chm. Powell moved, seconded by Comm. Hall, that the Salaries and Wages for the Court Division be approved as recommended by the County Manager. Upon vote, motion carried unanimously. Chm. Powe11 moved, seconded by Comm. Vaughan, that the Salaries and Wages for the Detective Division be approved as recommended by the County Manager including the additional position. Comm. Davis offered the substitute motion, seconded by Comm. Wright, that the Salaries and Wages in the Detective Division be approved as recommended by the County Manager including the additional position with the exception of W. D. Howell and that he go to a Grade 4 with an annual rate of $11,676. Upon vote, substitute motion was approved as follows: Voting Aye: Comn. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. MINUTES OF BUDGET HEARING, JUNE 13, 1974 (CONTINUED) Page 4 SHERIFF AND JAIL (CONTINUED) Salaries and Wages - Sheriff - Operating (continued) Chm. Powell moved, seconded by Comm. Hall, that the Salaries and Wages for the Patrol Division be approved as recommended by the Caunty Manager including the additional positions. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Camm. Vaughan. Comm. Wright moved, seconded by Chm. Powell, that the recommended amounts for Training Funds, Special Deputies, School Crossing Guards and Overtime be approved as recommended by the County Ma.nager. Upon vote, motion carried unanimously. Salaries and Wages Detail - Jail Upon motion by Chm. Powell, seconded by Comm. Davis, the Salaries and Wages Detail for the Jail was unanimously approved as recommended. Expenditure Budget - Sheriff - Crime Prevention Comm. Davis moved, seconded by Chm. Powell, that the Expenditure Budget for Crime Prevention be approved as recommended by the County Manager. Comm. Vaughan offered the substitute motion that this be disapproved. Substitute motion died for lack of a second. Upon vote, motion to approve the Crime Prevention Expenditure Budget carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. Salaries and Wages Detail - Sheriff - I. D. Unit Upon motion by Comm. Davis, seconded by Comm. Hall, the Salaries and Wages Detail for the I. D. Unit was unanimously appraved as recommended. Expenditure Budget - Sheriff - I. D. Unit Upon motion by Chm. Powell, seconded by Gomm. Hall, the Expenditure Budget for the I. D. Unit was unanimously approved as recommended. Salaries and Wages - Administration - Sheriff - Operating Comm. Vaughan moved, seconded by Chm. Powell, that Sheriff H. G. Grohman's salary be approved as recommended. Upon vote, motion carried unanimously. The salaries for J. M. Blanton and T. H. Evans were approved by common consent as recommended. ADJOURNMENT There being no further business to come before the Board, Chm. Powell adjourned the meeting at 6:05 PM. Respectfully submitted, ` Lise K. King ~ Clerk to the Board k MINUTES OF JOINT BUDGET HEARING, JUNE 17, 1974 ASSEMBLY The New Hanover County Board of Commissioners met in special session with the Wilmington City Council on Monday, June 17, at 8:00 AM in the Assembly Room, County Commission Building, Wilmington, North Carolina, to have a hearing on the jointly- funded budgets. County Commission members present were Commissioners Peter R. Davis; J. M. Hall, Jr.; M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager, Dan W. Eller; and Clerk to the Board, Lise K. King. No members were absent. City Council members present were Charles F. Green; Ben B. Halterman; John C. Symmes; Margaret Fonvielle; Mayor Herbert B. Brand; City Manager, John A. Jones; City Attorney, Cicero Yow; and City Clerk, Claire Hughes. Chm. Powell called the meeting to order. LIBRARY Miss Katherine Howell, Librarian, appeared before the Board to present the Library budget. Comm. Davis moved, seconded by Comm. Hall, that the budget request for the Library be approved with a 7.5 percent cost-of-living increase rather than the 11 percent requested. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Pawe11. Voting Noe: Comm. Vaughan CITY BUDGET Comm. Vaughan presented the following tables of figures supporting his argument that the City of Wilmington was takin.g in more revenue on a county-wide basis than they were spending for services on a county-wide basis. Expenditures Human Relations $ 43,000 Sales Tax $1,100,000 Parks & Recreation 773,000 ABC Funds 195,000 Planning 91,000 Beer & Wine 131,000 Animal Control 29,000 Intangibles 187,000 Library 145,000 Parking Meters 42,000 Museum 79,000 Parking Violations 30,000 $1,151,000 Franchise Tax 350,000 Court Fees 18,000 $2,063,000 ANIMAL CONTROL CENTER Mr. J. W. Johnson, Director of the Ani.mal Control Center, apgeared before the Board to present his budget request. Upon motion by Comm. Wright, seconded by Comm. Hall, the budget for the Animal Control Center was unanimously approved as requested. MUSEUM BUDGET Chm. Powell advised City Council that the Museum budget had been approved as recommended by a vote of three to two at the Commission's budget hearing of 3une 10, 1974. SERVICES FOR THE AGING Chm. Powell advised that the Commission had approved four to one the budget request for Services for the Aging at their budget hearing of June 10, 1974. PLANNING DEPARTMENT Chm. Powell advised City Council of the action the Commission had taken with regard to the Planning Department budget at its budget hearing of June 12, 1974. ADJOURNMENT There being no further business to come before the Board, Chm. Powell adjourned the joint budget hearing at 9:10 AM. Resp ctfull bmi, e K. King Clerk to the Board k MINUTES OF BUDGET HEARING, JUNE 19, 1974 ASSEMBLY The New Hanover County Board of Commissioners met in special session on Wednesday, Jun.e 19, 1974, at 4:00 PM in the Assembly Room, County Commission Building, Wilmington, North Carolina, to continue the budget hearings. Members present were Commissioners Peter R. Davis; J. M. Hall, Jr.; M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager, Dan W. Eller; and Clerk to the Board, Lise K. King. No members were absent. Chm. Powell called the meeting to order. TAX LISTING AND COLLECTING Capital Outlay Detail Comm. Davis moved that the $640 requested for two calculators be approved with instructions to Tax Administrator Powell to try to obtain less expensive machines. Motion died for lack of a second. Comm. Vaughan moved that the $640 requested for two calculators be reduced to $500. Motion died for lack of a second. Comm. Hall moved, seconded by Chm. Powe11, that the Capital Outlay Detail for Tax Listing and Collecting be reduced from $1,612 to $1,500, the reduction being in no particular item. Upon vote, motion carried unanimously. M & R Equipment By common consent, the requested $500 for M& R Equipment, Account #11 450 16, was reduced to $440. Building Rent and Equipment Rent County Manager Eller advised that funds for Equipment Rent had been contained in the appropriation for Building Rent and recommended that this appropriation be changed to Building Rent, Account #11 450 21, $19,720, and Equipment Rent, Account #11 450 22, $3,920,instead of the lump sum of $23,640 shown under Building Rent. By common consent, these amounts were approved as adjusted by the County Manager. Salaries and Wages Detail Comm. Vaughan moved, seconded by Comm. Wright, that all clerical and sub- professional persons receive within their present classification, a normal one-step raise if such was what they were supposed to receive or their normal merit raise but that all (State and County) reclassifications of such jobs with descriptions unchanged be deferred until September and that, in the interval, there be a study of why the reclassification for the same job duty was beinmade. Upon vote, motion 04 loCar jJuSi~2SSeS carried unani.mously. ~i5 S~~ u-`r7S -fa bz d S4u~T_ q"l~d c~i3,1j" Tii1Q ~~'actld ~2r CornpdYebl~ 'DbS. 4/Y/-7 ~ Chm. Powell moved, seconded by Comm. Vaughan, that Tax Administrator Larry Powell's salary be approved as proposed. Upon vote, motion carried unanimously. Comm. Hall moved, seconded by Chm. Powell, that the recommendations of the County Manager with regard to merit increases be approved subject to the previous motion regarding job classifications. Upon vote, motion carried unani.mously. By common consent, all other items in Tax Listing and Collecting were approved as proposed. REVALLTATION AND TAX MAPPING Upon motion by Comm. Wright, seconded by Comm. Hall, the Expenditure Budget for Revaluation and Tax Mapping was unanimously approved as proposed. AGRICULTURE AND ECONOMICS Capital Outlay Detail Upon motion by Chm. Powell, seconded by Comm. Hall, the Capital Outlay Detail for Agriculture and Economics was approved unanimously as proposed. Salaries and Wages Detail Comm. Davis moved, seconded by C Qmm. Hall, that the Salaries and Wages Detail for Agriculture and Econoniics be apprbved as proposed. Upon vote, motion carried as follows: MINUTES OF BUDGET HEARING, JUNE 19, 1974 (CONTINUED) Page 2 AGRICULTURE AND ECONOMICS (CONTINUED) Salaries and Wages Detail (continued) Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. Comm. Vaughan stated for the record that he had voted against this motion because Harbor House personnel was included. By common consent, all other items in Agriculture and Economics were approved as proposed. CIVIL PREPAREDNESS Salaries and Wages Detail Upon motion by Comm. Hall, seconded by Chm. Powel], the Salaries and Wages Detail for Civil Preparedness was approved as proposed. Telephone and Postage By common consent, the appropriation for Telephone and Postage, Account #11 525 lI, was reduced to $1,350 from $1,450. Contracted Services By common consent, the appropriation for Contracted Services, Account #11 525 45, was reduced to $1,220 from $1,400. Emergency Operations Center By common consent, the appropriation for Emergency Operations Center, Account #11 525 69, was reduced from $200 to $175. Comm. Hall moved, seconded by Chm. Powell, that all other items in Civil Preparedness that had not been decided upon by separate action be approved as proposed. Upon vote, motion carried unanimously. ELECTIONS Capital Outlay Detail Upon motion by Comm. Wright, seconded by Comm. Hall, the Capital Outlay Detail for Elections was unanimously approved as proposed. Professional Services Comm. Hall moved, seconded by Comm. Davis, that Professional Services, Account #11 430 04, be approved as proposed, which included a raise from $85 to $100 per month for each of the two Board members with the salary of the Chairman to remain at $250 per month. Comm. Vaughan offered the substitute motion, seconded by Comm. Wright, that the salaries of the Board members remain at the same rate as fiscal year 1973-1974. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Davis, Hall and Chm. Powell. Upon vote, motion to approve Professzonal Services as proposed carried as follows: Voting Aye: Comm. Davis, Aall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. Travel, Meetings and Schools Comm. Wright moved that the appropriation for Travel, Meetings, and Schools be reduced from $750 to $500. This was agreed to by common consent. Salaries and Wages Detail Comm. Davis moved, seconded by Comm. Hall, that the Salaries and Wages Detail be approved as proposed. Tlpon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Commi. Vaughan. MINUTES OF BUDGET HEARING, JUNE 19, 1974 (CONTINUED) Page 3 ELECTIONS (CONTINUED) All other items in the Elections budget were approved by common consent as proposed. JUVENILE SERVICES Capital Outlay - Building Comm. Wright moved, seconded by Comm. Davis, that Capital Outlay Building, Account #11 522 72, be approved as proposed. Comm. Vaughan offered the substitute motion, seconded by Comm. Hall, that the original architect be asked to look at the building and advise the cost involved in meeting the special requirements of the Juvenile Services Director by an addition to the building for evaluation purposes. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Hall and Vaughan. Voting Noe: Comm. Davis, Wright, and Chm. Powell. Upon vote, original motion to approve Capital Outlay Building as proposed carried as follows: Voting Aye: Comm. Davis, Aall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. Capital Outlay - Other Improvements By common consent, the $2,100 requested for chain link fencing was reduced to -0-. Chm. Powell moved, seconded by Comm. Wright, that the request for floor covering for multi-purpose room be reduced from $1,200 to $800. Comm. Vaughan offered the substitute motion, seconded by Comm. Hall, that the request for floor covering for multi-purpose room be reduced from $1,200 to $1,000. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, and Vaughan. Voting Noe: Comm. Wright and Chm. Powell. Capital Outlay Detail, Page 56 Upon motion by Comm. Vaughan, seconded by Comm. Hall, the Capital Outlay Detail on Page 56 was unanimously approved as adjusted. Department Supplies and Ma.terials By common consent, the appropriation for Department Supplies and Materials, Account #11 522 33, was reduced from $17,550 to $16,500. Salaries and Wages Upon motion by Chm. Powell, seconded by Comm. Davis, Salaries and Wages, Account #11 522 02, were unanimously approved as recommended by the County Manager with the understanding that any positions that had been reclassified would be taken back to their 1973-1974 grade. By common consent, all other items in Juvenile Services were approved as proposed. CLERK OF COURT Upon motion by Comm. Davis, seconded by Comm. Vaughan, all items in the Clerk of Court budget were unanimously approved as proposed. LAW LIBRARY Upon motion by Comm. Davis, seconded by Chm. Powell, all items in the Law Library budget were unanimously approved as proposed. MINUTES OF BUDGET HEARING, JUNE 19, 1974 (CONTINUED) Page 4 SOCIAL SERVICES Capital Outlay Detail By common consent, the $442 requested for a calculator was reduced to $250. By common consent, the Capital Outlay Detail was approved as proposed with the exception of the calculator with the understanding that Miss Lela Moore Hall would make an effort to get chairs from the Health Department. Professional Services Comm. Vaughan moved, seconded by Comm. Wright, that the salaries for the Social Services Board Members remain what they were in fiscal year 1973-1974. Comm. Hall offered the substitute motion that the requested increase for Professional Services be approved. Substitute motion died for lack of a second. Upon vote, motion for the payments to the Social Services Board Members remain at $25 per meeting and the payment to the Chairman remain at $35 per meeting was approved as follows: Voting Aye: Comm. Davis, Vaughan, Wright, and Chm. Powell. Voting Noe: Comm. Aall. By common consent, the appropriation for Professional Services was reduced to $8,940 from $9,740. Auto Allowance By common consent, Auto Allowance, Account #I1 610 10, was approved at $28,000. Travel, Meetings and Schools By common consent, Travel, Meetings and Schools, Account #11 610 14, was approved at $2,500. Building Rent Comm. Vaughan stated that he felt the building rent should be increased by ten percent. By common consent, it was agreed that Comm. Vaughan would handle any building rent increase. Denial of Request for Additional Personnel Comm. Davis moved, seconded by Comm. Vaughan, that the Social Services Board's request for six additional positions be denied at this time and that the additional people they needed to move could be filled with the vacant positions in the Department. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Vaughan, Wright, and Chm. Powell. Voting Noe: Comm. Hall. Comm. Davis Appointed to Study Social Services Department Comm. Vaughan moved that the Board appoint Comm. Davis as a representative to the Social Services Department to accumulate as much information as possible and report back to the Commissioners in order to adopt economies and efficiencies so that a more meaningful operations could be achieved. This was agreed to by common consent. Salaries and Wages Detail Comm. Hall moved, seconded by Comm. Wright, that the salary of Miss Lela Moore Hall, Social Services Director, be $21,672. offered the substitute motion, Comm. Davis / seconded by Chm. Powell, that Miss Lela Moore Hall's salary be approved at $22,752 as recommended by the County Manager. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. MINUTES OF BUDGET HEARING, JUNE 19, 1974 (CONTINUED) Page 5 SOCIAL SERVICES (CONTINUED) Salaries and Wages Detail (continued) Miss Hall was advised by Chm. Powell of action taken by the Commission earlier in the meeting with regard to reclassification of jobs. The Salaries and Wages in the Social Services Department were approved as proposed by the County Manager with the exception of those that would have to be adjusted due to the decision made by the Commission with regard to reclassification. All other items in the Social Services budget were approved by common consent. PUBLIC ASSISTANCE Upon motion by Comm. Davis, seconded by Comm. Hall, the expenditure budget for Public Assistance, Account #41 600 00, was unanimously approved as proposed by the County Manager. ADJOURNMENT There being no further business to come before the Board, Chm. Powell adjourned the meeting at 9:00 P.M. Respectfully submitted, L' e K. King Clerk to the Board k MINUTES OF BUDGET HEARING, JUNE 20, 1974 ASSEMBLY The New Hanover County Board of Commissioners met in special session on Thursday, June 20, 1974, at 3:30 PM in the Assembly Room, County Commission Building, Wilmington, North Carolina, to continue the budget hearings. Members present were Commissioners Peter R. Davis; J. M. Hall, Jr.; M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager, Dan W. Eller; and Clerk to the Board, Lise K. King. No members were absent. Chm. Powell called the meeting to order. PUBLIC SCHOOLS Comm. Wright had submitted a memorandum dated June 19, 1974, detailing several suggestions to reduce the Public Schools Budget. A copy of this memorandum is contained in Exhibit Book II, Page 26. Account #611, Local Supplement As recommended by Comm. Wright, Comm. Vaughan moved, seconded by Comm. Wright, that the local supplements remain the same as fiscal year 1973-1974 for the following: 611-1, 611-2A, 611-2B, 611-2C and 611-2D on Page 119. Upon vote, motion carried unanimously. Account #611-2F - Business Manager Salary Comm. Wright had recommended that the salary of the Business Manager, Account #611-2F, be reduced by $291 to reflect a 12.5 percent increase. After a brief discussion with members of the Board of Education regarding the proposed salary, Chm. Powell moved, seconded by Comm. Davis, that no action be taken on Account #611-2F. Upon vote, motion carried unanimously. Account #615-2 - Board of Education Expense Comm. Wright moved, seconded by Comm. Vaughan, that Account #615-2, Board of Education Expense, be reduced from $3,000 to $2,500. Upon vote, motion carried unanimously. Account #641 - Repairs to Buildings & Grounds Comm. Vaughan moved, seconded by Comm. Wright, that Account #641 be reduced by $24,900 as recommended by Comm. Wright. Comm. Hall offered the substitute motion that Account #641 be reduced by . $13,390. Motion died for lack of a second. Comm. Davis offered the substitute motion, seconded by Chm. Powell, that Account #641 be approved as proposed by the County Manager. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Davis and Chm. Powell. Voting Noe: Comm. Hall, Vaughan, and Wright. Upon vote, original motion to reduce Account #641 by $24,900 was defeated as follows; Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Davis, Hall and Chm. Powell. Comm. Wright moved, seconded by Comm. Hall, that Account #641 be reduced by $13,390. Upon vote, motion carried as follows: Voting Aye: Comm. Hall, Vaughan, Wright, and Chm. Powell. Voting Noe: Comm. Davis. Account #643 - Repairs & Replc. Heating & Equip. Lighting & Plumbing Comm. Wright moved, seconded by Comm. Vaughan, that Account #643 be reduced by $700 which was included for nine additional lights in the gym at Chestnut School. Upon vote, motion was defeated as follows: Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Davis, Hall, and Chm. Powell. MINUTES OF BUDGET HEARING, JUNE 20, 1974 (CONTINUED) Page 2 PUBLIC SCHOOLS (CONTINUED) Account #643 - Repairs & Replc. Hearing & Equip. Lighting & Plumbing Comm. Hall moved, seconded by Comm. Vaughan, that Account #643 be reduced by $752 for urinals. Upon vote, motion was defeated as follows: Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Hall, Davis, and Chm. Powell. Account #642 - Repairs and Replacements Furniture Comm. Wright moved, seconded by Comm. Hall, that Account #642 be reduced by $5,000. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Wright. Voting Noe: Chm. Powell. Account #635 - Telephones Comm. Wright had recommended that this account be reduced by $178.20, but no action was taken on this recommendation. Capital Reserve Fund Comm. Vaughan moved, seconded by Comm. Wright, that the Capital Reserve Fund be reduced by $200,000 as recommended by Comm. Wright in her memorandum. Upon vote, motion was defeated as follows: Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Davis, Hall and Chm. Powell. Reductions Submitted by Board of Education Comm. Wright moved, seconded by Chm. Powell, that the following reductions and transfers submitted by the Board of Education be approved. Upon vote, motion carried unanimously. 1) Account 4k613, Regular Fund - General Control, Clerical Salaries, reduced from $149,375 to $147,820. 2) Account #627-1, Regular Fund - Instructional Service, Secretaries - Schools, reduced from $246,585 to $230,085. 3) Account #631, Regular Fund - Operation of Plant, Wages - Custodial, reduced from $319,145 to $303,560. 4) Account #622, Supplementary Fund - Salaries, Teachers, reduced from $1,440,195 to $1,092,900. 5) Account #623, Supplementary Fund - Salaries, Principals, reduced from $54,260 to $35,610. 6) Capital Outlay Fund reduced from $316,840 to $256,840. (Three items were eliminated from the Capital Outlay Fund as follows: (a) Land Purchase Carolina Beach, $27,500; (b) Library Books for New High School, $25,000; and (c) School Television, $7,500. 7) Account #621-22, Regular Fund - Instructional Service, Salaries - Teachers, increased from -0- to $331,275. Motion to Reduce School Budget by $200,000 More Comm. Vaughan moved, seconded by Comm. Wright, that the Board of Education be asked to go back and cut the Public Schools budget by $200,000 more. Upon vote, motion was defeated as follows: Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Davis, Hall, and Chm. Powell. MINUTES OF BUDGET HEARING, JUNE 20, 1974 (CONTINUED) Page 3 PUBLIC SCHOOLS (CONTINUED) Chm. Powell moved, seconded by Comm. Davis, that the following amounts be approved for the Public Schools Budget subject to any across-the-board request for reductions of all County agencies. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. 1) Regular Fund - General Control, $279,510 2) Regular Fund - Instructional Service, $1,741,392 3) Regular Fund - Operation of Plant, $613,605 4) Regular Fund - Maintenance of Plant, $607,595 5) Regular Fund - Fixed Charges, $533,610 6) Regular Fund - Auxiliary Agencies, $4,012,847 7) Supplementary Fund, $1,128,510 8) Textbook Fund, $81,000 9) Capital Outlay Detail, $256,840 10) Pensions, $116,880 (This was changed on July 15, 1974) 11) Special Accounts, $1,505,315 CHANGE OF TIME FOR BUDGET HEARINGS Comm. Vaughan moved, seconded by Comm. Davis, that the budge hearings scheduled for Monday, June 24, and Tuesday, June 25, be moved from 9:00 AM to 4:00 PM. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Vaughan, and Chm. Powell. Voting Noe: Comm. Hall and Wright. AIRPORT OPERATING Capital Outlay Detail - Page 104 Comm. Vaughan moved that $237,500 in Account #31 650 72, Buildings, be reduced to -0-. Motion died for lack of a second. Comm. Davis moved, seconded by Comm. Hall, that the Capital Outlay Detail be approved as requested with the Tractor & Mower in Account #31 650 74, Equipment, being increased to $9,500 from $1,500. Upon vote, motion carried unanimously. Salaries and Wages Detail Comm. Davis moved, seconded by Chm. Powell, that the Airport Commission be authorized to unclassify their personnel and that all persons who had been unclassified in fiscal year 1973-1974 remain unclassified. Upon vote, motion carried unanimously. Chm. Powell moved, seconded by Comm. Hall, that the Airport personnel receive a 7.5 percent across-the-board increase for yearly people exclusive of any automatic step increase plus a 5 percent merit increase for not over 60 percent of eligible personnel. Upon vote, motion carried unanimously. Chm. Powell moved, seconded by Comm. Hall, that the Board adopt the hourly rates as recommended beginning with C. L. Nixon through J. Y. Kendrick including the $2,584 for temporary help and the $5,000 for overtime based on a forty-hour work week. Upon vote, motion carried unanimously. Chm. Powell moved, seconded by Comm. Davis, that the salaries of J. A. Westbrook through B. B. Davis be approved as recommended. Upon vote, motion carried unanimously. Motion of Intent to Approve Application for State and Federal Grant Chm. Powell moved, seconded by Comm. Davis, that the Board convey to the Airport Manager their intention to approve the Airport Applications for State and Federal Grants at their meeting of Monday, July 1, 1974. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. MINUTES OF BUDGET HEARING, JUNE 20, 1974 (CONTINUED) Page 4 AIRPORT OPERATING (CONTINUED) Telephone and Postage, Account #31 650 11 By common consent, Account #31 650 11 was reduced to $1,200 from $1,600. Travel, Meetings and Schools, Account #31 650 14 By common consent, Account #31 650 14 was reduced to $1,100 from $1,500. Department Supplies and Materials, Account #31 650 33 By common consent, Account #1 650 33 was reduced to $6,600 from $7,150. All other items in the Airport Operating Budget not acted on separately were approved as proposed by common consent. HEALTH DEPARTMENT Capital Outlay Detail Comm. Vaughan moved, seconded by Comm. Wright, that $45,000 be removed from the Health Department budget which had been requested for a Model 35EC Drott Crawler Excavator. Comm. Davis offered the substitute motion, seconded by Comm. Hall, that the $45,000 requested for a Model 35EC Drott Crawler Excavator be approved. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. Comm. Davis moved, seconded by Chm. Powell, that further action on the Capital Outlay Detail be deferred until the meeting of July 1, 1974, in order for the County Manager to investigate the amount needed from the County for the Dental Equipment. Upon vote, motion carried unanimously. Account #44 590 10 By common consent, Account 4644 590 10, Auto Allowance, was reduced to $24,000 from $30,000. Account #44 590 11 By common consent, Account #44 590 11, Telephone and Postage, was reduced to $11,500 from $12,180. Account #44 590 13 By common consent, Account #44 590 13, Utilities, was reduced to $7,000 from $8,200. Account 4644 590 33 By common consent, Account #44 590 33, Department Supplies and Ma.terials, was reduced to $36,000 from $37,000. Account #44 590 35 By common consent, Account 4644 590 35, Laundry and Dry Cleaning, was reduced to $1,300 from $1,500. Account #44 590 45 By common consent, Account #44 590 45, Contracted Services, was reduced to $3,000 from $5,000. Account #44 590 65 Comm. Vaughan moved, seconded by Comm. Wright, that Account #44 590 65, Drainage - Mosquito Control, be reduced from $13,500 to -0-. Upon vote, motion was defeated as follows: Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Davis, Hall, and Chm. Powell. MINUTES OF BUDGET HEARING, JUNE 20, 1974 (CONTINUED) Page 5 HEALTH DEPARTMENT (CONTINUED) Salaries and Wages Detail Comm. Vaughan moved, seconded by Comm. Wright, that Dr. J. C. Knox's salary be reduced to $33,504 from the recommended $35,196. This reduction was approved by common consent. Comm. Davis moved, seconded by Comm. Vaughan, that the Board approve the following additional personnel for the Health Department: one PHN I, one Medical Lab Technician, and one Typist I. Comm. Hall offered the substitute motion, seconded by Chm. Powell, that the Board approve the following additional personnel for the Health Department: two PHN I's, one Medical Lab Technician, and one Clerk II. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Hall and Chm. Powell. Voting Noe: Comm. Davis, Vaughan and Wright. Upon vote, original motion to approve on PHN I, one Medical Lab Technician, and one Typist I carried as follows: Voting Aye: Comm. Davis, Vaughan, and Wright. Voting Noe: Comm. Hall and Chm. Powell. Upon motion by Chm. Powell, seconded by Comm. Wright, the additional position of Housekeeping Assistant was unanimously approved. Upon motion by Comm. Wright, seconded by Comm. Davis, the $3,758 requested for overti.me was unanimously approved. All other items in the Health Department budget not approved by separate action were approved by common consent with the understanding that the Salaries and Wages Detail would have to be reworked in line with Commission action at a previous meeting. MENTAL HEALTH Comm. Vaughan moved, seconded by Chm. Powell, that the Board approve the Revenue Budget for Mental Health. Comm. Vaughan withdrew his motion; Chm. Powell withdrew his second. By common consent, the Mental Health budget was deferred so that more detailed information could be furnished to the Commissioners ADJOURNMENT There being no further business to come before the Board, Chm. Powell adjourned the meeting at 9:30 PM. Respectfully submitted, Lise K. King Clerk to the Board k . MINUTES OF BUDGET HEARING, JUNE 24, 1974 ASSEMBLY The New Hanover County Board of Commissioners met in special session on Monday, June 24, 1974, at 4:00 PM in the Assembly Room, County Commission Building, Wilmington, North Carolina, to continue the budget hearings. Members present were Commissioners Peter R. Davis; J. M. Hall, Jr.; M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager, Dan W. Eller; and Clerk to the Board, Lise K. King. No members were absent. Chm. Powell called the meeting to order. HEALTH DEPARTMENT - CAPITAL OUTLAY DETAIL As requested at the budget hearing of June 20, 1974, County Manager Eller reported that the amount needed from the County for Dental Equipment in the Capital Outlay Detail of the Health Department budget was $8,900. Comm. Davis moved, seconded by Comm. Wright, that $8,900 for Dental Equipment in the Health Department's Capital Outlay Detail be approved. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. NON-DEPARTMENTAL, CONTRIBUTIONS - FIRE DEPARTMENT Comm. Hall moved, seconded by Chm. Powell, that the $9,000 requested by Carolina Beach be left in Account #11 660 91 not to be expended until the situation had been cleared up with regard to the area covered by the Carolina Beach Fire Department. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. Comm. Davis moved, seconded by Comm. Hall, that the Volunteer Fire Departments be allocated $9,000 per Volunteer Fire Department for a total of $63,000. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. NON-DEPARTMENTAL, CONTRIBUTIONS - RESCUE SQUAD Comm. Vaughan moved, seconded by Chm. Powell, that $9,375 for the Ogden Rescue Squad and $4,650 for the New Hanover Rescue Squad be allocated for operating expense. Upon vote, motion carried unanimously. Comm. Hall moved, seconded by Chm. Powell, that $4,480 for the Ogden Rescue Squad and $5,240 for the New Hanover Rescue Squad be allocated for capital items. Comm. Davis offered the substitute motion, seconded by Comm. Wright, that $4,500 for the Ogden Rescue Squad and $3,500 for the New Hanover Rescue Squad be allocated for capital items. Upon vote, substitute motion carried as follows: Voting Aye: Comm. Davis, Vaughan, Wright, and Chm. Powell. Voting Noe: Comm. Hall. AMBULANCE SERVICE Comm. Vaughan moved, seconded by Comm. Hall, that the Board hear Mr. Henry T. Hoyle with regard to his request for support of his ambulance service. Upon vote, motion was approved as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Wright. Voting Noe: Chm. Powell. Comm. Hall moved, seconded by Comm. Vaughan, that Mr. Hoyle's request for assistance be tabled until Tuesday, June 25. Upon vote, tabling motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. MINUTES OF BUDGET HEARING, JUNE 24, 1974 (CONTINUED) Page 2 DISTRICT ATTORNEY Upon motion by Comm. Davis, seconded by Comm. Wright, the entire budget request for the District Attorney was unanimously approved as proposed. SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION Comm. Davis moved, seconded by Comm. Hall, that the budget request of the Southeastern Economic Development Commission in the amount of $2,634 be approved. Comm. Vaughan offered the substitute motion, seconded by Comm. Wright, that the Board approve that portion of the Southeastern Economic Development Commission's request which did not allow staff expansion and that the Board direct the County Manager to immediately contact the nine counties in the district with the idea of dissolving this organization. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Davis, Hall, and Chm. Powell. Upon vote, original motion to approve the budget request of the Southeastern Economic Development Commission carried as follows: Voting Aye: Comm. Davis, Hall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. LOWER CAPE FEAR COUNCIL OF THE ARTS Comm. Davis moved, seconded by Comm. Hall, that the Board approve the request of the Lower Cape Fear Council of the Arts in the amount of $21,461. Comm. Wright offered the substitute motion that the Board approve 60 percent of the total request for support of the Bicentennial Celebration. Substitute motion died for lack of a second. Upon vote, motion to approve their $21,461 request carried as follows: Voting Aye: Comm. Davis, Hall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. CAPE FEAR HEALTH PLANNING COUNCIL County Manager Eller advised the Board that the Cape Fear Health Planning Council had withdrawn their request foi $967. BICENTENNIAL ASSOCIATION Upon motion by Comm. Hall, seconded by Chm. Powell, the request of $13,333 for the Bicentennial Association was unanimously approved. SOIL AND WATER CONSERVATION DISTRICT Upon motion by Comm. Davis, seconded by Comm. Hall, the request of $5,200 for the Soil and Water Conservation District was unanimously approved. DIVISION OF COMMERCIAL AND SPORTS FISHERIES Chm. Powell moved, seconded by Comm. Hall, that the request of $6,200 for the Division of Commercial and Sports Fisheries be approved. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. OPEN HOUSE Comm. Davis moved, seconded by Comm. Hall, that the request of $13,000 for the Open House be approved. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. (Comm. Wright amended her vote on this motion at a later meeting to read "noe.") MINUTES OF BUDGET HEARING, JUNE 24, 1974 (CONTINUED) Page 3 AZALEA FESTIVAL Comm. Hall moved, seconded by Comm. Davis, that the $3,500 requested for the Azalea Festival be approved. Comm. Wright offered the substitute motion, seconded by Comm. Vaughan, that the Azalea Festival be deleted from the County's budget. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Davis, Hall, and Chm. Powell. Upon vote, original motion to approve the $3,500 requested for the Azalea Festival carried as follows: Voting Aye: Comm. Davis, Hall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. LOWER CAPE FEAR PLANNING UNIT Comm. Davis moved, seconded by Comm. Vaughan, that $325 be approved for the Lower Cape Fear Planning Unit. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. ST. JOHN'S ART GALLERY Comm. Davis moved, seconded by Comm. Hall, that the $1,500 requested for St. John's Art Gallery be approved. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. LOCAL MILITARY UNITS Comm. Vaughan moved, seconded by Comm. Hall, that the budget request of $500 for the Local Military Units be approved. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. TRAINING SCHOOL DONATIONS Chm. Powell moved, seconded by Comm. Hall, that the budget request of $400 for Training School Donations be approved. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. PORT AND WATERWAY DEVELOPMENT COMMISSION Comm. Vaughan moved, seconded by Comm. Wright, that the budget request of $500 for Port and Waterway Development Commission be denied. Comm. Hall offered the substitute motion, seconded by Comm. Davis, that the budget request of $500 for the Port and Waterway Development Commission be approved. Upon vote, substitute motion carried as follows: Voting Aye: Comm. Davis, Hall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. Comm. Vaughan requested that the County Attorney rule on whether this organization was a legal organization inasmuch as this commission had not met in two years. Comm. Wright moved, seconded by Comm. Vaughan, that the money the Board had appropriated for the Port and Waterway Development Commission be withheld pending a ruling on its legality. Upon vote, motion carried as follows: • .4 ,..,,n.. MINUTES OF BUDGET HEARING, JUNE 24, 1974 (CONTINtJED) Page 4 PORT AND WATERWAY DEVELOPMENT COMMISSION (CONTINUED) Voting Aye: Comm. Davis, Vaughan, and Wright. Voting Noe: Comm. Hall and Chm. Powell. CAPE FEAR COUNCIL OF GOVERNMENTS By common consent, action on the request for the Cape Fear Council of Governments was deferred until Mr. Beverly P. Paul could be present to discuss this request with the Commissioners. NON TAX, ADVERTISING, ACCOUNT #16 575 27 Comm. Vaughan moved, seconded by Comm. Wright, that the discussion with regard to the request for advertising funds to be done through the Chamber of Commerce be deferred until a member of the Board of Directors could accompany the Executive Director. offered the substitute motion, Chm. Powell / , seconded by Comm. Hall, that the $40,000 contained in the budget for advertising to be done through the Chamber of Commerce be approved. Upon vote, substitute motion carried as follows: Voting Aye: Comm. Davis, Hall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. Upon motion by Comm. Vaughan, seconded by Comm. Wright, the County Attorney was unanimously requested to rule on whether or not Chm. Powell had a conflict of interests in this matter. LIFE GUARDS AT WRZGHTSVILLE, CAROLINA AND KURE BEACHES Comm. Hall moved, seconded by Comm. Davis, that the following amounts be placed in the County budget to aid the beaches in their life guard programs. Wrightsville Beach - $8,635 Carolina Beach - 5,475 Kure Beach - 3,324 $17,434 Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. ADJOURNMENT There being no further business to come before the Board, Chm. Powell adjourned the budget hearing at 8:30 PM. Respectfully submitted, Lise K. King " Clerk to the Board k MINUTES OF BUDGET HEARING, JUNE 25, 1974 ASSEMBLY The New Hanover Board of County Commissioners met in special session on Tuesday, June 25, 1974, at 3:30 P. M. in the Assembly Room, County Commission Building, Wilmington, North Carolina, to continue the budget hearings. Members present were Commissioners Peter R. Davis; J. M. Hall, Jr.; M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager, Dan W. Eller; and Clerk to the Board, Lise K. King. No members were absent. Chm. Powell called the meeting to order. CAPE FEAR TECHNICAL INSTITUTE Capital Outlay Detail, Account #53 660 70, Code 1222 and 1223 Comm. Vaughan moved, seconded by Comm. Wright, that the Capital Outlay Detail for Cape Fear Tech be denied. Comm. Davis offered the substitute motion, seconded by Comm. Hall, that the Capital Outlay Detail on Page 139 of the budget be approved as requested. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, and Chm. Powell. Voting Noe: Comm. Vaughan and Wright. Salary Supplements, Code 101, 102, 221 and 241 Upon motion by Comm. Wright, seconded by Comm. Vaughan, the salary supplements were unanimously approved at the same rate as fiscal year 1973-1974 as had been done in the Public Schools Budget. Public Relations Expense, Code 115 By common consent, Public Relations Expense, Code 115, was reduced to $750 from $1,000. Repairs - Building, Code 608 Comm. Vaughan moved, seconded by Comm. Wright, that Repairs - Building, Code 608, be reduced from $4,818 to $2,300. Comm. Hall offered the substitute motion, seconded by Comm. Davis, that Repairs - Building, Code 608, be approved as requested. Upon vote, motion carried unanimously. Insurance - Unemployment and Other, Code 711 Comm. Davis moved, seconded by Comm. Hall, that the unemployment insurance be separated from the "other". Upon vote, motion carried unanimously. Fuel - Gas - Oil - Elec., Code 1002 Comm. Vaughan moved, seconded by Comm. Davis, that the appropriation for Fuel - Gas - Oil - E1ec., Code 1002, be reduced to $24,000 from $29,000. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan and Wright. Voting Noe: Chm. Powell. Water - Sewerage - Trash, Code 1003 Comm. Davis moved, seconded by Comm. Vaughan, that the appropriation for Water - Sewerage - Trash, Code 1003, be reduced from $10,000 to $7,200. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Wright. Voting Noe: Chm. Powell. Supplies and Materials, Code 1004 Comm. Davis moved, seconded by Comm. Vaguha.n, that the appropriation for Supplies and Ma.terials, Code 1004, be reduced from $5,000 to $4,800. Upon vote, motion carried unanimously. MINUTES OF BUDGET HEARING, JUNE 25, 1974 (CONTINUED) Page 2 CAPE FEAR TECHNICAL INSTITUTE (CONTINUED) Telephone, Code 1005 Comm. Davis moved, seconded by Comm. Wright, that the appropriation for Telephone, Code 1005, be reduced from $5,500 to $5,400. Upon vote, motion carried unanimously. Motor Vehicle Operation, Code 1006 Comm. Davis moved, seconded by Comm. Vaughan, that the appropriation for Motor Vehicle Operation, Code 10069 be reduced from $1,500 to $1,200. Upon vote, motion carried unanimously. Travel Expense, Code 804 By common consent, Travel Expense, Code 804, was reduced from $1,000 to $500. Salaries and Wages Detail, Page 138 Comm. Vaughan moved, seconded by Comm. Wright, that the Board approve a 7.5 percent across-the-board cost-of-living increase for the maintenance personnel of Cape Fear Technical Institute listed on Page 138. Comm. Davis offered the substitute motion, seconded by Comm. Hall, that the Board approve the salaries and wages listed on Page 138 as recommended. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Davis. Voting Noe: Comm. Hall, Vaughan, Wright, and Chm. Powell. Comm. Vaughan withdrew his original motion; Comm. Wright withdrew her second. Comm. Vaughan moved, seconded by Coam. Wright, that action on maintenance personnel salaries for Cape Fear Technical Institute be tabled until after the Board had considered the salaries of the maintenance personnel for the courthouse. Upon vote, motion carried unanimously. Chm. Powell moved, seconded by Comm. Hall, that the salary of the grounds keeper, R. T. Campfield, be approved as recommended. Upon vote, motion carried unanimously. Al1 other items in the Cape Fear Technical Institute budget not acted upon separately were approved by common consent,as recommended. CAPE FEAR TECHNICAL INSTITUTE CONSTRUCTION Chm. Powell moved, seconded by Comm. Davis, that the Capital Outlay Detail for the Cape Fear Technical Institute Construction Fund be approved as recommended. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Aal1, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. Chm. Powell moved, seconded by Comm. Hall, that the Expenditure Budget for the Cape Fear Technical Institute Construction Fund be approved as recommended. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan.. Comm. Vaughan requested Mr. McLeod, President of Cape Fear Technical Institute, to request his Board of Trustees to make a sincere effort to get the legislators to place through the legislature enabling legislation to permit surrounding counties to contribute to capital construction for Gape Fear Technical Institute and to advise the Commission of the decision of the Trustees in this regard. MINUTES OF BUDGET HEARING, JUNE 25, 1974 (CONTINUED) Page 3 REGISTER OF DEEDS Capital Outlay Detail Upon motion by Comm. Hall, Seconded by Comm. Davis, the Capital Outlay Detail, Account #11 480 74, was approved as requested. Department Supplies and Ma.terials By common consent, Department Supplies and Materials, Account #11 480 33, was reduced to $9,000 from $9,435. Salaries and Wages Detail By common consent, the following changes were made in the Salaries and Wages Detail. I. Hopkins and D. M. Farrow were given a merit increase to Step 4 on their present grade, and all other classified personnel were adjusted to their present grade as decided by the Commission at a prior meeting pending the salary survey to be conducted by the County Manager's office. The salary of the Register of Deeds, Lois C. LeRay, was approved as recommended. Upon motion by Comm. Vaughan, seconded by Comm. Hall, the Salaries and Wages Detail for the Register of Deeds budget was unanimously approved as amended. Expenditure Budget, Page 24 Upon motion by Comm. Davis, seconded by Comm. Hall, the Expenditure Budget for the Register of Deeds was unanimously approved as amended. MENTAL HEALTH OPERATING Comm. Hall moved, seconded by Chm. Powell, that the appropriation for Salaries and Wages in the Mental Health budget be reduced to $130,286 from $135,286. Comm. Wright offered the substitute motion, seconded by Comm. Vaughan, that the County's appropriation to the Mental Health program be $126,920 ($15,000 less than the requested $141,920) and that the Board of Commissioners not be concerned with the details of the Mental Health budget since they did not appear as line items in the County's budget. Upon vote, substitute motion was approved as follows: Voting Aye: Comm. Davis, Vaughan, and Wright. Voting Noe: Comm. Hall and Chm. Powell. MENTAL HEALTH CAPITAL RESERVE Upon motion by Comm. Wright, seconded by Chm. Powe11, the Revenue Budget and the Expendtirue Budget for the Mental Health Capital Reserve Fund were unanimously approved as presented. CAPE FEAR COUNCIL OF GOVERNMENTS Comm. Davis moved, seconded by Comm. Hall, that the request of the Cape Fear Council of Governments in the amount of $12,239 be approved. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. AlKBIILANCE SERVICE At the budget hearing of June 24, 1974, the Commission had tabled a request from Mr. Henry T. Hoyle for a subsidy in the amount of $7,500 from the County for training personnel. By common consent, the Board directed County Manager Eller to talk with the Director of the Department of Social Services to see that they were not diverting business from a private enterprise to a free service. Comm. Hall moved, seconded by Comm. Vaughan, that the Board place in the County budget an item earmarked "Ambulance Service" in the amount of $7,500 not to be dispersed until such a time as the Board could determine from the County Attorney the legality of this appropriation in order to comply with State law. MINUTES OF BUDGET HEARING, JUNE 25, 1974 (CONTINUED) Page 4 AMBULANCE SERVICE (CONTINUED) Chm. Powell offered the substitute motion, seconded by Comm. Davis, that the County pursue, through the County Attorney, a franchise arrangement whereby the existing rescue squads and ambulance service in the County would be franchised to operate in the County to the exclusion of any other, to operate at the pleasure of the Board, to be reviewed at the end of one year and that no funds be allocated in the County budget. Upon vote, substitute motion was approved as follows: Voting Aye: Comm. Davis, Wright, and Chm. Powell. Voting Noe: Comm. Hall and Vaughan. Comm. Vaughan moved, seconded by Comm. Hall, that the Board advise the Rescue Squads the feeling of the Board that they were not subsidized for the purpose of making non-emergency calls and further that the Board would like for them to acknow- ledge the notice sent them to that effect. Upon vote, motion was defeated as follows: Voting Aye: Comm. Hall and Vaughan. Voting Noe: Comm. Davis, Wright, and Chm. Powell. PLANNING DEPARTMENT SALARIES Comm. Vaughan moved, seconded by Comm. Davis, that the City Personnel Department be advised that the Board of Commissioners would go along with the Planning Depart- ment's salaries with the City`s normal personnel adjustments which they understood to be 5 percent after six months, 5 percent after twelve months, and 5 percent after twenty-four months, having an understanding that the first five percent would be based on the six figures in the Planning Department's budget and whatever adjustment would be made in the cost-of-living if City Council so desired. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. BUILDINGS AND GROUNDS Capital Outlay Detail Comm. Vaughan moved, seconded by Comm. Davis, that the Capital Outlay Detail for Buildings and Grounds be approved as recommended. Upon vote, motion carried unanimously. Expenditure Budget Comm. Vaughan moved, seconded by Comm. Davis, that the Expenditure Budget for Buildings and Grounds be approved as recommended with the exception of Salaries and Wages, Account #11 505 02. Upon vote, motion carried unanimously. Salaries and Wages By common consent, a promotion for W. Simpson to Maintenance Foreman I at a Grade 62, Step 1, for 12 months was approved. By common consent, J. Brown and J. L. Tuminaro were approved at Grade 53 as General Utilitymen to coincide with A. P. Mintz being downgraded from a Grade 56 to a Grade 53. By common consent, the appropriation for part-time workers was decreased from $5,000 to $4,000. Upon motion by Comm. Vaughan, seconded by Comm. Davis, the Salaries and Wages Detail was approved with the necessary adjustments to be made by the County Manager's office to change the reclassifications that had been proposed. INSPECTIONS Capital Outlay Detail Upon motion by Comm. Davis, seconded by Comm. Hall, the Capital Outlay Detail for Inspections was unanimously approved as recommended. MINUTES OF BUDGET HEARING, JUNE 25, 1974 (CONTINUED) Page 5 INSPECTIONS (CONTINUED) Auto Allowance By common consent, Auto Allowance, Account #11 540 10, in the Inspections budget was reduced from $26,000 to $25,000. Expenditure Budget - Inspections Upon motion by Comm. Wright, seconded by Comm. Davis, the Expenditure Budget for the Inspections Department was unanimously approved as amended with the exception of Salaries and Wages. Salaries and Wages Detail By common consent, page 60 of the Salaries and Wages Detail for Inspections was approved as recommended with the exception of S. W. Mooneyham, R. G. Anderson, and B. A. White~whose grades were to be adjusted as directed by the Commission at their meeting of June 19. By common consent, $9,468 was approved out of County funds for R. S. Turner with $6,000 to come from EEA Funding for the total request of $15,468 annually. By common consent, the Landscape Engineer II requested on Grade 74 was changed to a Landscape Engineer I on Grade 72 at $13,416 annually. By common consent, the Engineering Technician II was approved as requested. Comm. Wright moved, seconded by Comm. Davis, that the request for an additional Clerk II be denied. Upon vote, motion carried unanimously. By common consent, the promotion pay of $3,000 was approved. Upon motion by Comm. Vaughan, seconded by Comm. Hall, the Salaries and Wages Detail for the Inspections Department was unanimously approved as amended. GARAGE Capital Outlay Detail Upon motion by Comm. Vaughan, seconded by Chm. Powell, the Capital Outlay Detail for the Garage budget was unanimously approved as recommended. Utilities By common consent, Utilities, Account #11 555 13, was decreased from $1,900 to $1,800. Expenditure Budget Comm. Davis moved, seconded by Chm. Powell, that the Expenditure Budget for the Garage be approved as amended with the exception of Salaries and Wages. Upon vote, motion carried unanimously. Salaries and Wages Detail Comm. Davis moved, seconded by Comm. Hall, that Albury and Sullivan be approved as recommended. Comm. Vaughan offered the substitute motion, seconded by Chm. Powell, that Albury and Sullivan, Mechanic II's, be on a Grade 58. Upon vote, motion carried unanimously. By common consent, Shepard, Mechanic Foreman II, was approved on a Grade 64, Step 6 for 12 months. Comm. Wright moved, seconded by Comm. Davis, that H. A. Nobles be placed on a Grade 54, Step 3, for 12 months. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Voting Noe: Comm. Vaughan. Upon motion by Chm. Powell, seconded by Comm. Vaughan, the Salaries and Wages Detail for the Garage was unanimously approved as amended. MINUTES OF BUDGET HEARING, JUNE 25, 1974 (CONTINUED) Page 6 REVENUE SHARING Upon motion by Comm. Vaughan, seconded by Comm. Davis, the Revenue Sharing Budget and the Expenditure Budget for Revenue Sharing were unanimously approved as recommended. COURTHOUSE AND .IAIL CONSTRUCTION Upon motion by Gomm. Wright, seconded by Comm. Davis, the Exgenditure Budget for the Courthouse and Jail Construction Fund were unanimously approved as recommended. WATER AND SEWER CONSTRUCTION Upon motion by Comm. Davis, seconded by Comm. Ha11, the Revenue Budget, Expenditure Budget and Capital Outlay Detail for the Water and Sewer Construction Fund were unanimously approved as recommended. JAIL BUILDING CAPITAL RESERVE Upon motion by Chm. Powell, seconded by Comm. Davis, the Expenditure Budget for the Jail Building Capital Reserve Fund was unanimously approved as recommended. GENERAL CAPITAL RESERVE Comm. Vaughan moved, seconded by Comm. Wright, that the $36,000 appropriated for Berm and Dune Erosion Control, Account #76 540 15, be deleted from the General Capital Reserve Fund. Comm. Davis offered the substitute motion, seconded by Comm. Hall, that the Expenditure Budget for the General Capital Reserve Fund be approved as recommended. Upon vote, substitute motion carried as follows: Voting Aye: Comm. Davis, Hall, and Ghm. Powell. Voting Noe: Comm. Vaughan and Wright. NON TAX F'UND Comm. Davis moved, seconded by Comm.: Wright, that the Expenditure Budget for the 13on Tax Fund be approved as recommended. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Absent: Comm. Vaughan (temporarily absent from meeting) DEBT SERVICE Comm. Hall moved, seconded by Chm. Powell, that the Expenditure Budget for the Debt Service Fund be approved as recommended. Upon vote, motion c arried as follows: Voting Aye: Comm. Davis, Hall, Wright, and Chm. Powell. Absent: Comm. Vaughan (temporarily absent from meeting) ADJOURNMENT There being no further business to come before the Board, Chm. Powell adjourned the budget hearing at 9:35 PM. Respectfully submitted, • ~ 7 Lise K. King Clerk to the Board k MINUTES OF BUDGET AEARING, JUNE 28, 1974 ASSEMBLY The New Hanover County Board of Commissioners met in special session on Friday, June 28, 1974, at 8:00 AM in the Assembly Room, County Commission Building, Wilmington, North Carolina, to continue the budget hearings. Members present were Commissioners Peter R. Davis; J. M. Hall, Jr.; M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager, Dan W. Eller; and Clerk to the Board, Lise K. King. No members were absent. Chm. Powell called the meeting to order. DISCUSSION OF SALARIES IN JOINTLY FUNDED DEPARTMENTS Mayor Herbert B. Brand, City of Wilmington, appeared before the Board to request a 10 percent cost-of-living increase for employees in jointly funded departments. Chm. Powell moved, seconded by Comm. Wright, that the Board request the Wilmington City Council to reconsider the 10 percent cost-of-living increase for City employees because, as City taxpayers, the Board felt they should go along with the State increase of 7.5 percent. Upon vote, motion carried unanimously. Comm. Vaughan moved, seconded by Comm. Davis, that where the administration of a jointly funded department was with the City and the City salary scale was normally used, then that scale would apply to the departments involved. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. MOTION OF INTENT ON X-RAY FILM PROCESSOR Comm. Davis moved, seconded by Comm. Hall, that the Board give their intention to authorize Dr. Joseph C. Knox, Health Department Director, to purchase the Kodak M6A-N X-Ray Film Processor for the new Health Department Building at the meeting of July 1, 1974. Upon vote, motion of intent carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. SALARY ADJUSTMENT County Manager Eller reported that he had recomputed all clerical and sub- professional salaries as directed by the Commission and had included this extra money in each department's budget as a possible "salary adjustment" pending the outcome of the local salary survey to be conducted by his office. MOTIONS RE ST. JOHN'S ART GALLERY Comm. Wright moved, seconded by Comm. Vaughan, that the $1,500 approved for St. John's Art Gallery be deleted from the budget. Upon vote, motion was defeated as follows: Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Davis, Hall, and Chm. Powell. Comm. Wright moved, seconded by Comm. Vaughan, that the appropriation for St. John's Art Gallery be reduced to the appropriation made in fiscal year 1973-1974. Upon vote, motion was defeated as follows: Voting Aye: Comm. Vaughan and Wright. Voting Noe: Comm. Davis, Hall, and Chm. Powell. MOTION RE LOWER CAPE FEAR COUNCIL OF THE ARTS Comm. Wright moved that the appropriation for the Lower Cape Fear Council of the Arts be reduced to the same appropriation made for fiscal year 1973-1974. Motion died for lack of a second. MINUTES OF BUDGET HEARING, JUNE 28, 1974 (CONTINUED) Page 2 MOTION RE INTERIM BUDGET Comm. Wright moved that the Board adopt an interim budget until they could get an answer from the School Board with regard to the capital outlay funds and the sewer line. Motion died for lack of a second. AIRPORT OPERATING REVENUE BUDGET County Manager Eller advised the Commissioners to change the amount appropriated in the Revenue Budget for the Airport Opearting Fund Account #31 331 00, Rents and Concessions, from $110,642 to $116,681, in order to take care of the error that was made in the Airport Operating Capital Outlay Detail in listing a tractor & mower at $1,500 instead of $9,500. OCEAN SCTENCES INSTITUTE PROGRAM County Manager Eller advised the Commissioners that he had placed the appro- priation for the Ocean Sciences Institute Program of $162,501 on Page 86 in the Non-Departmental Expenditure Budget, Account #11 660 62; and that the revenue for this Program should be on Page 3, Revenue Budget for the General Fund under the following: Federal Government Grants: 349 12 Ocean Sciences Institute $146,251 State Grants: 350 12 Ocean Sciences Institute 8,125 AGRICULTURE AND ECONOMICS By common consent, the salary of C. Brown in the Agriculture and Economics Department was put on a Grade 49, Step 6, for 12 months at $5,904 with an anniversary date of July l, 1974, in order that she could receive a 7.5 percent cost-of-living increase. MUSEUM By common consent, the salary of R. C. Johnson was placed on Grade 51, Step 2, for five months and Grade 51, Step 3, for seven months for a total annual salary of $5,540. LIBRARY BUDGET County Manager Eller reported that he had reduced the appropriation for the Library to $72,924 based on the Commission's action of June 17 to approve a cost- of-living increase at 7.5 percent rather than the 11 percent that had been requested. ADJOURNMENT There being no further business to come before the Board, Chm. Powell adjourned the meeting at 9:45 AM. Respectfully submitted, (ise K. King ~ Clerk to the Board k r R I, Claud 0'Shields, Jr„ do solemnly swear (or affirm) that I will support the Constitution of the United States; so help me, God. I, Claud 0'Shields, Jr., do further solemnly and sincerely swear (or affirm) that I will be faithful and bear true allegiance to the State of North Carolina, and to the constitutional powers and authorities which are or may be established for the government thereof; and that I will endeavor to support, maintain and defend the Constitution of said State, not inconsistent with the Consti- tution of the United States, to the best of my knowledge and abiiity; so help me, God. I, Claud 0'Shields, Jr., do further swear (or affirm) that I will well and truly execute the duties of the office of the County Commissioner according to the best of my skill and ability, according to law; so help me, God. Subscribed and sworn to before me) ) this 16th day of September, 1974. ) ) ~V' (SEAL) Clerk Superior Court ) , i