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Agenda 2009 09-08AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 x~~ Wilmington, NC S ~ ~ TED DAMS, JR., CHAIRMAN • JASON R. THOMPSON, VICE-CHAIRMAN ~'L ~ a,° ~ ROBERT G. GREER, COMMISSIONER • WILLIAM A. CASTER, COMMISSIONER • JONATHAN BARFIELD, JR., COMMISSIONER i` r ~."`G BRUCE T. SHELL, COUNTY MANAGER • WANDA COPLEY, COUNTY ATTORNEY • SHEILA SCHULT, CLERK TO THE BOARD Fr` r'• F I is i h i 3 ~ SEPTEMBER 8, 2009 6:00 P.M. MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.) INVOCATION (James Strickland, Minister to Students/Youth, Pine Valley Baptist Church) PLEDGE OF ALLEGIANCE (Commissioner William A. Caster) APPROVAL OF CONSENT AGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Approval of Minutes 2. Adoption of State Road Resolutions 3. First Reading Approval of Solid Waste Franchise for Vanessa Harrison-Locklear d/b/a Trash-It-Now 4. Approval of Juvenile Crime Prevention Council By-Laws Change 5. Approval to Dispose of Surplus Property According to Procedures Outlined in Chapter 160 Article 12 6. Approval of Receipt of Senior Health Insurance Information Program (SHIIP) Grant 7. Approval of Governor's Crime Commission (GCC) Grant Award for a Gang Resistance and Intervention Teamwork (GRIT) Grant Project 8. Approval of Board of Education FY09-10 Budget Resolution; Board of Education Capital Outlay Budget Amendment #1 which Appropriates $1,476,000 from Funds Saved from Bond Projects to New Projects; and B oard of Education Capital Outlay Budget Amendment #2 which Transfers $51,463 from Williams Structural Repairs to NHHS Field House Structural Repairs 9. Adoption of Ordinances for Budget Amendments ESTIMATED RE LAR A E DA ITEM F B I E TIMES GU G N S 0 USN SS 6:15 p.m. 10. Consideration of National Alcohol and Drug Addiction Recovery Month Proclamation 6:20 p.m. 11. Consideration of Resolution in Appreciation of the Efforts of the Cape Fear Coalition of Concerned Citizens 6:25 p.m. 12. Ratification of Request for Proposal (RFP) for Deaf and Hard of Hearing Services Submitted to Southeastern Center 6:30 p.m. 13. Consideration of Options for Funding for Beach Renourishment Projects for Wrightsville Beach and for Carolina/Kure Beaches 6:45 p.m. 14. Public Hearing to Solicit Comments for an Application for a Community Development Block Grant Community Revitalization Project 6:55 p.m. 15. Public Hearing Special Use Permit (5-594-8/09) - Request by Terra Bowman for a Special Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI Use Permit to Allow In-Home Child Daycare for up to 10 Children at 4613 Manchester Drive in an R-10 Residential District in the King's Grant Subdivision 7:10 p.m. 16. Public Hearing Text Amendment (A-369 7/09) - Request by Staff to Amend Article V, Section 53.5-2(7)(C) Relating to the Formula for Accommodating Public School Facilities in Planned Developments 7:25 p.m. 17. Public Hearing Street Readdressing (AA-002, 7/09) - Request by Planning Staff to Reassign Mailing Addresses to Daniel Boone Trail, Located Near the 6300 Block of Gordon Road, and Formally Adopt the Word Trail as the Street Suffix 7:35 p.m. 18. Public Hearing Street Naming (SN-109,08/09) - Request by Planning Staff to Name a Private Road, Located Near the 2500 Block of Rockhill Road, Baba Eddie Lane and Reassign Mailing Addresses on the Road NON-AGENDA ITEMS (limit three minutes ADDITIONAL AGENDA ITEMS OF BUSINESS 7:45 p.m. 19. Adoption of Constitution Week Proclamation 7:45 p.m. 20. Approval Board of Education Budget Amendment #3 to Record Carryover of Capital Outlay Projects and to Record Transfer of Funds to NHHS Field House Renovation Project 7:50 p.m. 21. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 8:00 p.m. 22. ADJOURN Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 CONSENT ITEM: 1 DEPARTMENT: Governing Body PRESENTER(S): Chairman Davis CONTACT(S): Sheila L. Schult, Clerk to the Board SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve minutes from the following meetings: Agenda Review meeting held on August 13, 2009 Regular Session meeting held on August 17, 2009 Closed Session meeting held on August 17, 2009 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna VI/VU/L.VVI 1-0 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 CONSENT ITEM: 2 DEPARTMENT: Governing Body PRESENTER(S): Sheila L. Schult, Clerk to the Board CONTACT(S): Sheila L. Schult, Clerk to the Board SUBJECT: Adoption of State Road Resolutions BRIEF SUMMARY: NCDOT is considering the addition of the following roads and requesting the Board to adopt resolutions in support of adding the roads to the state system: • Eland Court located within the Brittany Woods Subdivision (section 13) in New Hanover County (Division File No. 1148-N). • Rhine Court located within the Marquis Hills Subdivision (section 8) in New Hanover County (Division File No. 1150-N). RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt SR-2 resolutions. ATTACHMENTS: NCDOT Request Letter -Eland Court NCDOT Request Letter -Rhine Court COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 2-0 ~ ~ ~ ~ t~ a ~ f ' f AEG ~ 1~L~~ ~ ~~w f~~~~~~~ ~o STATE 4F NORTH ~ARaLINA C~M'~!I~SIQ~ ~F s~aRTAT~a~ $EVERL~' E.A~''ES PERDUE EU~E~'F, A. C~ivYTI, 3R. GOVERNOR SECRETARY August 3, 2009 Ms. Sheila Schult, Clerk to the Board New Hanauer Caunty Board of Commissianers 234 Government Center Drive, Suite 1 ~5 U1lilmington, NC 284x3 Subject: Proposed Addition to the State System of Highways Dear his. Schult: This office is considering the addition of Eland Coin located within the Brittany Vlloods Subdivision 4section 13} in New Hanover County Div. File No.1148-N} to the state system. After the Board's consideration please furnish this office with the current county resolution and official road names for our further handling. If we maybe of further assistance, please call John Diaz at 914.25 .2855. Sinc rely, Anthony w District Engineer Ail tl L:~dd Attachments: copy of petition and locator map 304 Division Drive, Wilmington, N.C. 2541 Tel: X914) Z51-~b5~ fax: (914} Z51-x'159 Board of Commissioners Meeting (19/(1R/2(19 2-1-1 k ¢ ~ ~ ~ ~U G 1 4 20~~~ STATE aF Nt~RTH C.A~~LIN A r ~ r; ~ ti' E ~ o r ~EPAR ~F SPaRTA BEVERL~r EAVES PERDUE EUr~Eiv'E A. ~D~v'TI. ~R. Gov~ox SECx~~ax~ August ~ ~ , 2000 Ms. Sheila Schult, Clerk to the Board New Hanover County Board of Commissioners 2~0 government Center Drive, Suite ~ 75 Wilmington, NC 284D3 Subject: Proposed Addition to the State System of Highways Dear Ms. Schult: This office is considering the addition of Rhine Court located within the Marquis Hills Subdivision {section B~ in New Hanover County {Div. File No. 1150-N} to the state system. After the Board's consideration please furnish this office with the current county resolution and official road names for our further handling. If we may be of further assistance, please call John Diaz at g10.251.2G55. Sincerei , ~~~c Anthony UI~. Law District Engineer AWL:jdd Attachments: copy of petition and locator maps 3DD Division Drive, Wilmington, ivY.~. 2~4D1 Tel: (91D} 251-2655 Fax: (91D} 251-2759 Board of Commissioners Meeting (19/(1R/2(19 2-2-1 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 CONSENT ITEM: 3 DEPARTMENT: County Attorney PRESENTER(S): Kemp Burpeau CONTACT(S): Kemp Burpeau, Deputy County Attorney SUBJECT: First Reading Approval of Solid Waste Franchise for Vanessa Harrison-Locklear d/b/a Trash-It-Now BRIEF SUMMARY: New Hanover County requires a County issued franchise to collect solid waste. Pursuant to Section 44-55 of the New Hanover County Code, the applicant has provided information about her business organization, equipment, personnel and financial plans. The Environmental Management Director has no objection to the franchise request. The initial franchise period will run for seven years. A second reading is required for final franchise award. RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize franchise award. Upon award, the franchisee will provide certificates of insurance, agree to not bring outside waste into the County, and to haul all waste to a County designated facility. ATTACHMENTS: Trash-It-Now COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 3-0 Trash-It-Now trash-it-now@hotmail. com Business Name: Trash-It-Now Owner: Vanessa Harrison-Locklear, Sole Proprietorship 2601 Rothbury Way Wilmington, NC 28411 Phone: (910) 471-3302 Additional Contact: Billy Locklear, Supervisor Phone: (910) 471-3318 Physical Address: 10 Sheridan Dr Wilmington, NC 28401 Equipment using: • 1988 International Garbage Truck • 96 gal plastic trash cans Board of Commissioners Meeting no inQ i~nno Vl/ VU/L.VVI 3-1-1 Number of Employees: 3 • Billy Locklear (Driver)- Class A licensed 0 3-4 years experience in Residential Solid Waste Collection • Jason Wilson (Helper) • Exbar Martinez (Helper) Operations: • Residential Only (County areas) Hours of Operations: • 5-6:30 am until complete Insurance: • Commercial General Liability Insurance 0 500,000 -1 million (will purchased upon 15t approval) • Commercial Liability Auto Insurance 0 100/300/50 Financial Statements: Not Applicable: New Business- all monies are currently out-of-pocket to get started. Remarks: This is a small company, family owned and operated. There is only one truck to start. Once business starts to grow, more trucks will be purchased. We plan to have a max of 5 trucks in three years. If any further documentation is needed, please contact Billy Locklear. Board of Commissioners Meeting no inQ i~nno Vl/ VU/L.VVI 3-1-2 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 CONSENT ITEM: 4 DEPARTMENT: County Manager PRESENTER(S): Chris Coudriet CONTACT(S): Chris Coudriet SUBJECT: Approval of Juvenile Crime Prevention Council By-Laws Change BRIEF SUMMARY: At a regular scheduled meeting held on August 21, 2009, the New Hanover County Juvenile Crime Prevention Council (JCPC) voted to amend Section 4.1.1 of Article IV of its By-Laws to read as follows: "The JCPC shall meet at least bi-monthly in accordance with a schedule and at a location adopted by the JCPC. Meetings are to beheld on the 3rd Friday of the month." RECOMMENDED MOTION AND REQUESTED ACTIONS: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 4-0 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 CONSENT ITEM: 5 DEPARTMENT: Finance PRESENTER(S): Avril Pinder CONTACT(S): Lena Butler SUBJECT: Approval to Dispose of Surplus Property According to Procedures Outlined in Chapter 160 Article 12 BRIEF SUMMARY: Chapter 160A-Article 12 of the General Statutes governs the sale and disposition of property. Currently, the County has certain items of personal property that are surplus and are being stored at the County's warehouse on Division Drive. Staff proposes to dispose of the personal property according to the procedures prescribed in Chapter 160A- 270(c) which authorizes the disposal of personal property electronically using an existing private or public electronic auction service. Staff proposes to utilize the services of GovDeals, an online Internet based provider servicing government entities. If items do not sell using this electronic auction service, staff proposes to dispose of the property by any other method authorized by the Statutes including discarding. RECOMMENDED MOTION AND REQUESTED ACTIONS: Declare property surplus and adopt resolution authorizing the disposal electronically using GovDeals or any other method authorized by General Statute including discarding. ATTACHMENTS: Resolution SURPLUS PROPERTY LIST COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 5-0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION DISPOSAL OF SURPLUS PROPERTY WHEREAS, New Hanover County owns personal property itemized on the attached Exhibit A, hereinafter referred to as "surplus property," that is either obsolete or no longer needed for any governmental use by the County; and WHEREAS, New Hanover County Board of Commissioners is desirous of declaring this personal property surplus and selling it at public auction as authorized by NCGS 160A-270; and WHEREAS, it is the intent of the County to sell said surplus property by electronic public auction using GovDeals at v according to the procedures prescribed in NCGS 160A-270(c) which authorizes the disposal of personal property electronically using an existing private or public electronic auction service; and WHEREAS, items not sold using GovDeals, maybe disposed of using any other method authorized in the NCGS 160A-270. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of New Hanover County as follows: 1. The personal property itemized on the attached Exhibit A is hereby declared to be surplus property. 2. That the Finance Director's designated representative, pursuant to the provisions of G.S.160A-270 (c), is hereby authorized to dispose of the personal property listed on Exhibit A by electronic public auction using GovDeals at www.govdeals.com and any property not sold using GovDeals may be disposed of using any other method authorized by the NCGS 160A-270, and that said representative be further authorized and directed to execute necessary documents, transfer title, add/delete items from the surplus list, and perform all necessary functions associated with this disposal. 3 . All surplus property will be sold "as is,"all sales will be final and the acceptable forms of payment are cash, certified check, money order, and Visa or MasterCard. New Hanover County makes no express or implied warranties of merchantability of any surplus property, or part thereof, or its fitness for any particular purpose regardless of any oral statements that may be made concerning the surplus property or any part thereof. 4. A notice summarizing this Resolution and the sale of the surplus property by electronic public auction shall be advertised in the Wilmington Star News at least ten (10) days prior to the electronic public auction. ADOPTED this the 8th day of September, 2009. NEW HANOVER COUNTY Ted Davis, Jr., Chairman ATTEST: Sheila L. Schuh, Clerk to the Board Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 5-1-1 EXHIBIT A SURPLUS PROPERTY LIST AUCTION FA# SERIAL# DEPARTMENT DESCRIPTION/MILEAGE 28 17471 IFTSE34F02HA59533 Sher Ofc 2002 Ford E-350 Diesel Van/156610 29 Health Balance Scale 30 Health Balance Scale 31 DSS Gray Chair 32 DSS Wood Desk 33 DSS Wood Desk 34 Health Chair 35 DSS (4) Chairs 36 13088 1GTEC14ZXPE523292 Sher Ofc 1993 GMC 1500 Truck P/U/110048 37 16979 2FAFP71W3WX174226 Sher Ofc 1998 Ford Crown Vic/151326 38 2082220 Sher Ofc Icemachine 39 Sher Ofc Towel Dispenser 40 Sher Ofc Towel Dispenser 41 Sher Ofc Towel Dispenser 42 30661598 Sher Ofc Icemachine 43 13091 Prop Mgmt Fork Lift 44 DA's Office Desk 45 DA's Office Desk 46 DA's Office Chair 47 DA's Office Chair 48 DA's Office Chair 49 DA's Office Chair 50 DA's Office Chair 51 Health File Cabinet 52 Health Bookcase 53 Health Bookcase 54 17591 26500963 Health Copier 55 Health File Cabinet 56 Health File Cabinet 57 Health File Cabinet 58 Sher Ofc File Cabinet 59 Sher Ofc File Cabinet 60 Sher Ofc Chair 61 Sher Ofc Chair 62 Sher Ofc Chair 63 Sher Ofc Chair 64 Sher Ofc Chair 65 Sher Ofc Chair 66 Sher Ofc Chair 67 Sher Ofc Chair 68 DA's Office File Cabinet 69 DA's Office File Cabinet 70 DA's Office File Cabinet 71 IT Chair 72 IT Chair Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 5-2-1 EXHIBIT A SURPLUS PROPERTY LIST AUCTION FA# SERIAL# DEPARTMENT DESCRIPTION/MILEAGE 73 IT Wood Table 74 IT Metal Book Case 75 16719 2B6LB31Z1YK168668 Human Services 2000 Dodge Maxivan/183,787 76 18561 2D7LB31Z93K526917 Human Services 2003 Dodge 3500 Maxivan/192,643 77 16717 2B6LB31Z1YK168671 Human Services 2000 Dodge Maxivan/189,858 78 18164 2B7LB31Z12K134720 Human Services 2002 Dodge Ram Van/164,977 79 421 Tower Air Compressor 80 12436 1FTCR14TOLPA40524 NC Coop Ext. 1996 Ford Ranger/126,388 81 DSS Wood Desk 82 Aging Exercise Bike 83 Aging Wicker Furniture 84 Sher Ofc File Cabinet 85 Sher Ofc File Cabinet 86 Sher Ofc File Cabinet 87 Sher Ofc File Cabinet 88 Sher Ofc File Cabinet 89 Sher Ofc Chair 90 Sher Ofc Sofa & Chair 91 DA's Office Computer Table 92 DA's Office Desk 93 DA's Office Desk 94 DA's Office Chair 95 DA's Office Cart w/Wheels 96 11464 IGNGK26KSPJ357120 Fire Serv 1993 Chev Sub/201,332 97 13545 F70HVJG7734 Landfill 1980 Ford Water Truck/ 98 6475 1HTGCDBT1KH221960 Landfill 1989 Int Dump Truck/ 99 12497 1G3AJ55M356367596 Engineering 1995 Oldsmobile Cutlass/ 100 2FAFP7WX3X110275 Sher Ofc 2003 Ford Crown Vic/ 101 2FALP71W3VX11526 Sher Ofc 1997 Ford Crown Vic/ 102 1FAFP42X43F374626 Sher Ofc 2003 Ford Mustang/ Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 5-2-2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 CONSENT ITEM: 6 DEPARTMENT: Aging PRESENTER(S): Bunnie Brush and/or Cheryl Hoffman CONTACT(S): Bunnie Brush and/or Cheryl Hoffman SUBJECT: Approval of Receipt of Senior Health Insurance Information Program (SHIIP) Grant BRIEF SUMMARY: The New Hanover County Department of Aging Retired and Senior Volunteer Program (RSVP) has been awarded a grant from the North Carolina Department of Insurance Senior Health Insurance Information Program (SHIIP) in the amount of $3,670.12 for 2009/2010. Grant monies will be used to provide education, outreach and advocacy for senior residents of New Hanover County. Trained RSVP volunteers will counsel seniors 65+ on all Medicare issues (supplements, prescription drug plans and long term care health insurance). RSVP/SHIIP will sponsor seminars and workshops which address all Medicare services. There is no match required for the grant, and no requirement to continue the program after the grant ends. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve receipt of the SHIIP grant and adopt ordinance for budget amendment 10-038. ATTACHMENTS: BA 10-038 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 6-0 AGENDA: September 8, 2009 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2010 BUDGET BY BUDGET AMENDMENT 10-038 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 10-038 be made to the annual budget ordinance for the fiscal year ending June 30, 2010. Section 1: Details of Budget Amendment: Fund: General Fund Department: Senior Resource Center/RSVP Ex enditure: Decrease Increase Senior Resource Center/RSVP: Contract Services -Meals $1,200 Postage 300 Supplies 470 Travel & Trainin 700 Volunteer Reco ninon 1,000 Total $3,670 Revenue: Decrease Increase Senior Resource Center/RSVP: Grant -State -SHIIP Grant $3,670 Total $3,670 Section 2: Explanation To budget a grant received from the North Carolina Department of Insurance Senior Health Insurance Information Program (SHIIP) in the amount of $3,670.12 for 2009/2010. Grant monies will be used to provide education, outreach and advocacy for senior residents of New Hanover County. Trained Retired and Senior Volunteer Program (RSVP) volunteers will counsel seniors 65+ on all Medicare issues (supplements, prescription drug plans and long term care health insurance), and will sponsor seminars and workshops which address all Medicare services. No matching funds are required. There is no requirement to continue the program after grant funding ends. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 10-03 8, amending the annual budget ordinance for the fiscal year ending June 30, 2010, is adopted. Adopted, this day of , 2009. (SEAL) Ted Davis, Jr., Chairman ATTEST: Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 6-1-1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 CONSENT ITEM: 7 DEPARTMENT: Sheriff PRESENTER(S): Edward J. McMahon, Sheriff CONTACT(S): Edward J. McMahon, Sheriff SUBJECT: Approval of Governor's Crime Commission (GCC) Grant Award for a Gang Resistance and Intervention Teamwork (GRIT) Grant Project BRIEF SUMMARY: On January 20, 2009, the Board of Commissioners approved submission of a grant pre-application with the City of Wilmington to GCC for the GRIT Project. This project is a joint commitment to implement a multi- faceted anti-gang strategy including participation with any countywide gang task force for the purpose of gathering and sharing intelligence within and surrounding New Hanover County. The pre-application was selected by GCC to be submitted as a full grant application with the following changes: reduce one County detective position, reduce one City case manager position, and reduce out-of- state travel costs. The revised application was submitted and selected for funding. The County's portion of the grant award follows: $105,714 salary and fringes for two Detective positions; $8,000 Operating; $12,330 Capital Outlay -Equipment (analytical computer software). A Memorandum of Understanding was executed between the County and City in January 09 for the GRIT Project. As stated in the MOU, the City of Wilmington will act as the lead agency. It was included in the January 20, 2009, request for Board action that General Fund Contingency funds be used for the County's portion of the local match requirement. The January item was approved 5-0. The above action will result in two new Sheriff's Office positions. In the forthcoming 2010 grant cycle, the County and City will request approval to apply jointly for second year funding with the Governor's Crime Commission. Funding breakdown: state $99,610; in-kind match $26,435; cash match $26,434 RECOMMENDED MOTION AND REQUESTED ACTIONS: Accept grant award and adopt the ordinance for budget amendment 10-026. ATTACHMENTS: Grit Grant Award B/A 10-026 Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 7-0 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 7-0 r~~~ ~~~~`~4;~'v,, ~~i~.•& SF tl'Y,. 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Section 1: Details of Budget Amendment: Fund: General Fund Department: Sheriff sOffice/Detectives Ex enditure: Decrease Increase Sheriff sOffice/Detectives: Contin encies $26,434 Salaries and Wa es $72,133 Social Securit Taxes 7,541 Retirement -Local Government 4,820 Retirement - 401K 4,928 Medical Insurance Ex ense 16,026 Lon Tern Disabili 266 Su lies 900 Su lies - Com uter and Other 3,600 Trainin and Travel 3,500 Ca ital Outla - E ui ment 12,330 Total $26,434 $126,044 Revenue: Decrease Increase Sheriff sOffice/Detectives: Grant Governor's Crime Commission $99,610 Total $99,610 Section 2: Explanation To budget Governor's Crime Commission Grant Award for a Gang Resistance and Intervention Teamwork (GRIT) grant project. With approval of this budget amendment, the remaining balance in Contingency will be $63,343. Approval to use Contingency funds was granted at the January 20, 2009 Board of Commissioners meeting. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 10-026, amending the annual budget ordinance for the fiscal year ending June 30, 2010, is adopted. Adopted, this day of , 2009. (SEAL) Ted Davis, Jr., Chairman ATTEST: Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 7-2-1 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 CONSENT ITEM: 8 DEPARTMENT: Budget PRESENTER(S): Cam Griffin CONTACT(S): Cam Griffin SUBJECT: Approval of Board of Education FY09-10 Budget Resolution; Board of Education Capital Outlay Budget Amendment #1 which Appropriates $1,476,000 from Funds Saved from Bond Projects to New Projects; and Board of Education Capital Outlay Budget Amendment #2 which Transfers $51,463 from Williams Structural Repairs to NHHS Field House Structural Repairs BRIEF SUMMARY: The Board of Education FY09-10 Budget Ordinance is in agreement with County Funding and appropriates $15,000 of the Board of Education Fund Balance. In the Board of Education Adopted Budget (copy attached), there is no funding appropriated for capital outlay. NHC Board of Education Capital Outlay Budget Amendment #1 appropriates $1,476,000 of funds saved from bond projects to capital projects. Board of Education Capital Outlay Budget Amendment #2 transfers $5,274 from Capital Outlay Contingency for the Alderman Sewer Line Repairs and transfers $51,463 from Williams Structural Repairs to NHHS Field House Structural Repairs. The $51,463 will fund the evaluation of the field house and fund development of options for repair of the field house. A budget amendment for actual repairs of the field house will be presented for your approval at a future meeting. Approval of Capital Outlay Budget Amendments #1 and #2 does not increase the Board of Education Budget. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve FY09-10 Board of Education Budget Resolution and Board of Education Capital Outlay Budget Amendments # 1 and #2. ATTACHMENTS: Board of Education Budget Resolution Board of Education Capital Outlay Budget Amendment #1 Board of Education Capital Outlay Budget Amendment #2 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Aproved 5-0 and included additional item 20. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 8-0 APPENDIX P (Revised) NEW HANOVER COUNTY BOARD OF EDUCATION Finance July 7, 2009 Subject; 20091200 Budget Resofutian Staff Members) Present; Chief Financial Officer Recommendation; Approval -July 7, 2009 Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 8-1-1 NEW HANOVER COUNTY BOARD OF EDUCATION 2009-2010 BUDGET RESOLUTION BE IT RESOLVED by the Beard af`Educatian of the New Hanover County School Administrative Unit: Section 1, The following amounts are hereby appropriated for the operation of the school administrative unit for the fiscal year beginning July 1, 2009 and ending June 30, 2010: STATE PUBLIC SCHOOL FUND Instructional Services 104,516,166 System-Wide Support Services 9,946,097 Ancillary Services 192,108 Total State Public Schaal Fund 114,654,371 GENERAL FUND Instructional Services 33,455,059 System-Wide Support Services 33,838,864 Ancillary Services 77,479 Nonpragrammed Charges 982,878 Total Local Current Expense Fund 68,354,280 FEDERAL GRANTS FUND Instructional Services 16,523,789 System-Wide Support Services 846,630 Ancillary Services 10,000 Nonpragrammed Charges 608,376 Total Federal Grant Fund 17,988,795 CAPITAL OUTLAY n/a ENTERPRISE FUND Ancillary Services 10, 047, 500 PRIVATE PURPOSE TRUST FUND Nonpragrammed Charges 15,000 GRAND TOTAL 219,059,946 Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 8-1-2 NEIN HANOVER COUNTY BOARD OF EDUCATION 2009-2010 BUDGET RESOLUTION Section 2. The foliawing revenues are estimated to be available far the fiscal year beginning July 1, 2009 and ending June 30, 2010: STATE PUBLIC SCHOOL FUND State of North Carolina 114,654,371 GENERAL FUND New Hanover County 61,908,440 State Sources 2,589,840 Federal Sources 220,000 Other Revenues 3,636,000 Total Local Current Expense Fund 68,354,280 FEDERAL GRANTS FUND Federal Sources 17,988,795 CAPITAL OUTLAY nla ENTERPRISE FUND Food Sales 4,777,000 Federal Sources 5,173,000 State Sources 14,500 Other Revenues 83,000 Total Enterprise Fund 10,047,500 PRIVATE PURPOSE TRUST FUND Fund Balance Appropriation 15,000 GRAND TOTAL 211,059,946 Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 8-1-3 NEW HANOVER COUNTY BOARD OF EDUCATION 2009-2010 BUDGET RESOLUTION Section 3. All appropriations shall be paid first from revenues restricted as to use and secondly from general unrestricted revenues. Section 4. The Superintendent's transfer authority is found in Policy 3110. Section 5. This resoiutian shall be entered into the minutes of the Board of Education, and within five days after adoption, copies thereof shall be filed with the Superintendent, the School Finance Officer and the County Finance Officer. Adopted this day of , 2009 . hairman New Hanover County Board of E tion Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 8-1-4 APPENDIX Q NEW HANOU~R COUNTY BOARD OF EDUCATION Finance July 7, 2009 Subjec#; 200912010 Budget Amendments Staff Member~s~ Present. Chief Financial Offcer Fiscal Implications; $ 72~,874~51 General Fund Amendment # ~ $ 1,476,000,00 Capital Outlay Amendment # 1 Recommendation; Approval - Juiy 7, 2009 i Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 8-2-1 BudgetAmendment #1 New Hanover County Administrative kJnit Capita(Outlay Fund The Nevi Hanover County Board of Education at a meeting on the 7th day of July 2009, passed the follawing resolution, Be it resolved that the follawing amendments be made to the Budget Resolution for the fiscal year ending June 30, 2010. Code Number Description of Cade increase ~Decreasej Various See Attached $1,476,000,00 Revenue: Various See Attached $1,476,000.00 Explanations See attached Total Appropriation in Current Budget 0 Amount of lncreaselDecrease of above Amendment 1,476,000,00 Total Appropriation in Current Amended Budget $ 1,476,000,00 P sed y majority vote of the Board of Education of New Hanover County on the ~ day of 20 ~ ~ . Chairman, B and of Educa ' Secretary, Board of Educa ion Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 8-2-2 Capital Outlay Fund Amendment #1 New Capital Projects to be funded with Band Savings: 4.9078.820.529.340.945.00 -Virgo Seclusion Room (Additional Project Funding} 21,:0.00.00 4.9060,820.529.000.945.0.0 Asbestos Remediation Projects 52,500;00 4,9085.820,529.000.945.00 Paint Shop Sprinkler System Upgrade 18,900.00 ~NHHS ROTC Building -Repairs to glass wall and 4.9078.820,529.352.945.00 Lintels at entrance 78,8.00.00 4.9051.820,529.000.945.00 Mold remediation and repairs 26,300.00 4.9088.820.529.325.945.00 OCR Title IX Compliance improvements -Laney 8,500,00 4.9088,820.529.342.945.00 OCR Title IX Compliance improvements - Hoggard 41,pOp.00 4.9070.820.523,352.945.00 Electrical Upgrades - NHHS Brogden Hall 275,OOOr00 4.9081.820.529,341:945.00 Keyless entry locks -Blair 35,700.00 4.9081.820.529.352,945.00 Keyless entry locks -Pine Valley 26.,300;00 4.9075.820.529,346.945.00 Parking Repairs - V1lilfiams 128,200.00 4.9051.820.529.358,945.00 Intercom System Replacement -Sunset Park 27,800.00 Noble -Traffic improvements -additional funds to 4.9058.820.529.350.945.00 supplement 2006 capital budget ~ '150,000.00 Subtotal Facilities 891,000.00 4,6401.820.452.340.911.00 LaptopslSoftware for Issac Bear 80 000.00 4.6401.820.452.394.911,00 Laptops/Software for WECNS 80 000.00 160,000.00 4.5110.820.411.000.933.00 Instructions! Furniture & Equipment 91,700.00 4.6580.820.411,000.933.00 Maintenance:Eq.upment 53,300:00 4.695O;y820:4~1~1.0~0~933:D0 TV'Studo Equipment 7 3p0.00 4.6540.820.411.000.933.00 Custodial Equipment & Blinds 74,700.00 227,000.00 Vehicles { 1 School Bus, 1 Activity Bus, and 1 4.5550.810.551.000.923.00 Replacement Van for Maintenance} 198,000.00 Subtotal New Projects 1,476,000.00 4.9028.820.399.000,000,00 Technology Bond Contingency (1,278,000.00) 4.8500.801.393.000.000.00 Capital Outlay Contingency (198,000.00} (1,476,000.00} Net Ci~ange in Capital Outlay . Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 8-2-3 APPENDIX E NEW HANOUER COUNTY BOARD OF EDUCATI~~N Finance August 4, 2U09 Subject: 2x0912410 Budget Amendments Staff Member(sy Present; Chief Financial Officer Fiscal Implications; $ 01,B89.14 General Fund Amendment # 2 - Capital Outlay Amendment # 2 Recommendation: Approval -August 4, 2009 Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 8-3-1 Budget Amendment #2 .New Nanover County Administrative Unit Capital Outlay Fund The New Hanover County Board of Education at a meeting on the 4th day of August 2009, passed the following resolution, Be it resolved that the following amendments be made to the Budget Resolution for the fiscal year ending June 30, 2010 Code Number Description of Code Increase ~Decrease~ Various See Attached Revenue: Various See Attached Explanation, See attached Total Appropriation in Current Budget ~ 1,476,000.00 Amount of IncreaselDecrease of above Amendment - Total Appropriation in Current Amended Budget $ 1,476,000.00 Passed by majority vote of the Board of Education of New Hanover County on the ~ ~ day of u U~~- , 20 0~ I~ I k ! ~ ( I Chairman, Board of Educati Secr ary, Board of Education Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 8-3-2 Capital Outlay Fund Amendment #2 Transfer from Capital Outlay Contingency to increase budget for Alderman Sewer Line Repairs: 4.3500.801.393.000.000.00 Capital O~;tiajr Contingency (5,2.14.00) 4,9098.80$.525.324.945.D0 A~Iderman Sewer Line Repairs 5,274.00 Transfer from project savings from Williams Structural Repairs to NNHS Field House Structual Repairs: 4.9073.808.529.346.945 Williams Structural Repairs (51,463.00 4.9073.810.529.352,945 NHHS Field House Structural Repairs 51,463.00 Net Change in Capital OutEay - Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 8-3-3 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 CONSENT ITEM: 9 DEPARTMENT: Budget PRESENTER(S): Cam Griffin CONTACT(S): Cam Griffin SUBJECT: Adoption of Ordinances for Budget Amendments BRIEF SUMMARY: The following budget amendments amend the annual budget ordinance for the fiscal year ending June 30, 2010. 10-031- Finance 10-039 -Health 2010-11-Sheriff's Office 2010-12 -Sheriff's Office RECOMMENDED MOTION AND REQUESTED ACTIONS: Adoption of the ordinances for the budget amendments listed in the summary above. ATTACHMENTS: B/A 10-031 B/A 10-039 B/A 2010-11 B/A 2010-12 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 9-0 AGENDA: SEPTEMBER 8, 2009 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2010 BUDGET BY BUDGET AMENDMENT 10-031 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 10-031 be made to the annual budget ordinance for the fiscal year ending June 30, 2010. Section 1: Details of Budget Amendment: Fund: General Fund, Fire Services Fund, Revolving Loan Fund, Emergency Telephone System Fund and Environmental Management Fund Departments: Various The following appropriation is hereby made to the General Fund, Fire Services Fund, Revolving Loan Fund, Emergency Telephone System Fund and Environmental Management Fund and that the following revenue is estimated to be available to meet this appropriation. GENERAL FUND (includes Automation Enhancement & Preservation Fund): Ex enditure: Decrease Increase Information Technolo $22,918.89 Pro e Mana ement 755,058.39 En ineerin 17,742.00 District Attorne 1,975.00 Public Safet Communications 162,693.55 Public safet Communications-ETSF 1,415.00 Sheriff Administration 75,033.37 Uniform Patrol-Federal Grant DOT GHSP 1,722.63 Detention-Sheriff 10,570.99 Uniform Patrol 7,676.03 Emer enc Mana ement 36,441.22 Emer enc Mana ement - USAR Grant 4,143.30 Emer enc Mana ement-Shelters 125,459.35 800 MHZ Communications S stem 64,024.00 Plannin 14,134.70 Plannin - Ea le Point Pro'ect Grant 32,450.49 Health Administration 6,682.58 Laborato 12,000.00 Public Health Bioterrorism 18,498.80 Child Health 7,307.24 Youth Em owerment Services -NHC Schools Grant 5,292.82 Youth Em owerment Services -Medicaid 1,400.00 RSVP 1,485.00 Libra 1,157.63 Libra -LSTA Technolo Grant 125,200.00 Airlie Gardens 8,300.00 Exhibit Desi n Master Plan -Museum 60,000.00 Total $1,580,782.98 Revenue: Decrease Increase A ro riated Fund Balance $1,350,558.74 Youth Em owerment Services -NHC Schools Grant 5,292.82 Libra -LSTA Technolo Grant 125,200.00 Plannin - Ea le Point Pro'ect Grant 32,450.49 Emer enc Mana ement -USAR Grant 4,143.30 Sheriff -Federal Grant -DOT GHSP 1,722.63 Transfer in from S ecial Revenue 1,415.00 Contributions from Escrow -Museum 60,000.00 Total $1,580,782.98 FIRE SERVICES FUND: Ex enditure: Decrease Increase Fire Services Administration $7,044.00 Fire De artments 322,344.40 Fire Services 0 erations 64,052.26 Fire Services 0 erations -Federal Grant 17,850.00 Total $411,290.66 namQ~~nna V l/ V U/ LVV l 9-1-1 FIRE SERVICES FUND: (continued) Revenue: Decrease Increase A ro riated Fund Balance $393,440.66 Federal Grant - Assistance to Firefi hters 17,850.00 Total $411,290.66 REVOLVING LOAN FUND: Ex enditure: Decrease Increase Revolvin Loan Pro ram $6,710.00 Total $6,710.00 Revenue: Decrease Increase Revolvin Loan Re a ment $6,710.00 Total $6,710.00 EMERGENCY TELEPHONE SYSTEM FUND: Department: 9-1-1 Ex enditure: Decrease Increase Transfer to General Fund $1,415.00 Total $1,415.00 Revenue: Decrease Increase 911 Surchar e Funds $1,415.00 Total $1,415.00 Explanation: To provide required transfer of funds for one purchase order rolled over for 9-1-1-Center (BA 10-035). ENVIRONMENTAL MANAGEMENT FUND: Ex enditure: Decrease Increase Environmental Mana ement Administration $10,350.00 Environmental Mana ement Landfill 33,062.63 Environmental Mana ement Waste Administration 6,750.00 Environmental Mana ement WASTEC Maintenance 33,328.72 Total $83,491.35 Revenue: Decrease Increase A ro riated Fund Balance $83,491.35 Total $83,491.35 Section 2: Explanation To budget appropriated fund balances for outstanding purchase orders as of June 30, 2009. The amounts should be added to each appropriation as it appears in the budget ordinance in order to account for the payment against the fiscal year in which it is paid (adopted in the Budget Ordinance for FY09-10 dated June 22, 2009). Section 3: Documentation of Adoption: This ordinance was approved as part of the budget adoption process. It is being presented now for your information. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 10-031, amending the annual budget ordinance for the fiscal year ending June 30, 2010, is adopted. Adopted, this day of , 2009. Ted Davis, Jr., Chairman ATTEST: Board of Commissioners Meeting namQ~~nna Sheila L. Schult, Clerk to the Board V l/ V U/ LVV l ' 9-1-2 AGENDA: September 8, 2009 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2010 BUDGET BY BUDGET AMENDMENT 10-039 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 10-039 be made to the annual budget ordinance for the fiscal year ending June 30, 2010. Section 1: Details of Budget Amendment: Fund: General Fund Department: Health/Public Health Bioterrorism/H1N1 Planning Ex enditure: Decrease Increase Health/Public Health Bioterrorism: Posta e $5,000 Su lies 5,000 Health/H 1 N 1 Plannin Posta e 15,000 Printin 10,000 Contract Services 55,000 Su lies 10,000 Su lies Com uter and Other 6,000 Trainin and Travel 4,000 Total $110,000 Revenue: Decrease Increase Health/Public Health Bioterrorism: Grant -State (Public Health Preparedness and $10,000 Res onse Health/H 1 N 1 Plannin Grant -State (Public Health Preparedness and $100,000 Res onse Total $110,000 Section 2: Explanation The New Hanover County Health Department has received a $110,000 grant for H1N1 Planning. The funds will be used to complete planning and enhanced surveillance activities including equipment, supplies, travel, printing, copying, temporary staff and training for existing staff. No County matching funds are required. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 10-039, amending the annual budget ordinance for the fiscal year ending June 30, 2010, is adopted. Adopted, this day of , 2009. (SEAL) Ted Davis, Jr., Chairman ATTEST: Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 9-2-1 AGENDA: September 8, 2009 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2010 BUDGET BY BUDGET AMENDMENT 2010-11 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 2010-11 be made to the annual budget ordinance for the fiscal year ending June 30, 2010. Section 1: Details of Budget Amendment: Fund: Controlled Substance Tax Department: Sheriff s Office Ex enditure: Decrease Increase Controlled Substance Tax: Su lies $11,023 Total $11,023 Revenue: Decrease Increase Controlled Substance Tax: Controlled Substance Tax $11,023 Total $11,023 Section 2: Explanation To budget receipt of $11,023 received on 8/18/09. Controlled Substance Tax funds are budgeted as received and must be used for law enforcement as the Sheriff deems necessary. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 2010-11, amending the annual budget ordinance for the fiscal year ending June 30, 2010, is adopted. Adopted, this day of , 2009. (SEAL) Ted Davis, Jr., Chairman ATTEST: Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 9-3-1 AGENDA: September 8, 2009 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2010 BUDGET BY BUDGET AMENDMENT 2010-12 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 2010-12 be made to the annual budget ordinance for the fiscal year ending June 30, 2010. Section 1: Details of Budget Amendment: Fund: Federal Forfeited Property Department: Sheriff s Office Ex enditure: Decrease Increase Federal Forfeited Pro e Su lies $31,983 Total $31,983 Revenue: Decrease Increase Federal Forfeited Pro e Federal Forfeited Pro ert $31,983 Total $31,983 Section 2: Explanation To budget receipt of $31,983 received on 8/21/09. Federal Forfeited Property funds are budgeted as received and must be used for law enforcement as the Sheriff deems necessary. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 2010-12, amending the annual budget ordinance for the fiscal year ending June 30, 2010, is adopted. Adopted, this day of , 2009. (SEAL) Ted Davis, Jr., Chairman ATTEST: Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 9-4-1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 REGULAR ITEM: 10 DEPARTMENT: County Manager PRESENTER(S): Mandy Anderson-Ille, Wilmington Treatment Center CONTACT(S): Bruce T. Shell SUBJECT: Consideration of National Alcohol and Drug Addiction Recovery Month Proclamation BRIEF SUMMARY: Mandy Anderson-Ille submitted the attached proclamation to recognize September 2009 as "National Alcohol and Drug Addiction Recovery Month" in New Hanover County. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the proclamation. ATTACHMENTS: National Alcohol and Drug Addiction Recovery Month COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna VI/VU/L.VVI 10-0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS NATIONAL ALCOHOL AND DRUG ADDICTION RECOVERY MONTH 2009 PROCLAMATION WHEREAS, treatment and long-term recovery from substance use disorders can offer a renewed outlook on life for those who are addicted and their family members; and WHEREAS, substance use disorders impact 22.6 million people aged 12 or older in the United States (or 9.2 percent of the population), which is more than the number of people living with coronary heart disease, cancer, or Alzheimer's disease combined; and WHEREAS, people who receive treatment for substance use disorders can lead more productive and fulfilling lives, personally and professionally; and WHEREAS, studies have consistently found that individualized treatment is essential for people to be successful in their path of recovery; and WHEREAS, real stories of long-term recovery can inspire others to ask for help and improve their own lives, the lives of their families, and the entire community; and WHEREAS, it is critical that we educate our community members that substance use disorders are treatable, yet serious health care problems, and by treating them like other chronic diseases, we can improve the quality of life for the entire community; and WHEREAS, to help achieve this goal, the U.S. Department of Health and Human Services, the Substance Abuse and Mental Health Services Administration, the White House Office of National Drug Control Policy, and Cape Fear Recovery Month Committee, Coastal Horizons, Wilmington Treatment Center and the area Recovery Community invite all residents of New Hanover County, North Carolina to participate in "National Alcohol and Drug Addiction Recovery Month". NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that September 2009 be recognized as "National Alcohol and Drug Addiction Recovery Month" in New Hanover County and that the people of New Hanover County are called upon to observe this month with appropriate programs, activities, and ceremonies supporting this year's theme "Join the Voices for Recovery: Real People, Real Recovery." ADOPTED this the 8th day of September, 2009. NEW HANOVER COUNTY Ted Davis, Jr., Chairman ATTEST: Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 10-1-1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 REGULAR ITEM: 11 DEPARTMENT: Governing Body PRESENTER(S): Bruce T. Shell, County Manager CONTACT(S): Sheila L. Schult, Clerk to the Board SUBJECT: Consideration of Resolution in Appreciation of the Efforts of the Cape Fear Coalition of Concerned Citizens BRIEF SUMMARY: The Board, at their August 17, 2009 meeting, postponed consideration of a resolution supporting the efforts of the Cape Fear Coalition of Concerned Citizens (Coalition) to allow time to revise the wording as suggested by Board comments. The Commissioners were concerned that the resolution as it was presented, gives blanket support to any issue the Coalition undertakes and may not be consistent with issues that the Board of Commissioners support. Attached for Board consideration is a resolution acknowledging the efforts of the Coalition and stating that the Board will give consideration of support to issues identified and formally presented by the Coalition. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt resolution. ATTACHMENTS: CF Coalition resolution (Sept 8 2009 Mtg) COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna VI/VU/L.VVI 11-0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION IN APPRECIATION OF THE EFFORTS OF THE CAPE FEAR COALITION OF CONCERNED CITIZENS WHEREAS, the North Carolina coastal region contributes significantly to the economic well- being of this State; and WHEREAS, the Cape Fear Region of Brunswick, New Hanover, and Pender Counties (Region) has experienced high increases in coastal homeowners' insurance costs which threatens economic recovery and citizens' well-being; and WHEREAS, New Hanover County, the Cape Fear Coalition of Concerned Citizens, NC20, Inc. and others have supported and worked on reforming the insurance rate system; and WHEREAS, the Cape Fear Coalition of Concerned Citizens (Coalition) is a citizens group formed by the Wilmington Regional Association of REALTORS® and has taken an active role in this reform with the objective to continue addressing this issue; and WHEREAS, it is the intention of the Coalition to identify and address other issues that could negatively impact the well-being of our Region's citizens and economic vitality. NOW, THEREFORE, BE IT RESOLVED, by the New Hanover County Board of Commissioners that New Hanover County appreciates the Cape Fear Coalition of Concerned Citizens' continuing efforts to achieve fair and equitable settlements of current and future insurance rate issues. THEREFORE, BE IT FURTHER RESOLVED, that the New Hanover County Board of Commissioners will give consideration of support to issues identified and formally presented to the Board by the Cape Fear Coalition of Concerned Citizens. ADOPTED this 8th day of September, 2009. NEW HANOVER COUNTY Ted Davis, Jr., Chairman Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting namQ~~nna V111/VUl1LV1VI 11 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 REGULAR ITEM: 12 DEPARTMENT: Health PRESENTER(S): Janet McCumbee, Personal Health Services Manager CONTACT(S): Janet McCumbee SUBJECT: Ratification of Request for Proposal (RFP) for Deaf and Hard of Hearing Services Submitted to Southeastern Center BRIEF SUMMARY: Deaf and Hard of Hearing Services are being contracted out by the Local Management Entity (LME) - Southeastern Center (SEC). These services include counseling, case management, education, and coordination of interpreters for this specialized population and would service New Hanover, Brunswick, and Pender counties. This program would also provide technical support, consultation, and referral to the attached regional counties of Carteret, Duplin, Lenoir, Onslow, Sampson, and Wayne. New Hanover County Health Department is submitting the RFP to include a budget to support one licensed clinical therapist who is fluent in sign language and would provide all of the above-listed services, along with administrative support. This is a 40-hour per week position with full benefits. This program would be supervised by the School Mental Health supervisor who also supervised this program for seven years at Southeastern Center Mental Health and is knowledgeable of all aspects of the program. This is a state funded (through the local LME) regional coordinator position and no county match would be required. There is no requirement for the position to continue after the contract period. The submitted budget is $91,000 per year. Selection of the agency chosen for the contract will be made no later than September 18, 2009, with the application submitted on August 17, 2009. The item will be heard by the Board of Health on September 2. RECOMMENDED MOTION AND REQUESTED ACTIONS: Ratify submission of the request for proposal for Deaf and Hard of Hearing Services to Southeastern Center for $91,000 for FY 09-10. ATTACHMENTS: Deaf and HOH Proposal Budget Summary COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 12-0 RFP # 5: Deaf and Hard of Hearing Proposal -New Hanover County Health Department ~8-09) Executive Summary: New Hanover County Health Department (NHCHD) is the oldest health department in the state, protecting the health of the citizens of New Hanover County for over 125 years. NHCHD is a leader among health departments in the state and was among the first six accredited health departments in the state in 2004. NHCHD received accreditation again in 2008, which validates the high standards of public service provided by a first-class health department. The New Hanover County Board of Health was named North Carolina's Outstanding Board of Health in 2003, and more recently, the Health Director received the Ham Stevens Award and was named North Carolina Health Director of the Year in 2007. The NHCHD has also participated in several strategic planning processes over the past six years, identifying the greatest needs in the community. One of the top goals of our department is "Access to Care". We continue to strive to meet the health care needs of the citizens of New Hanover County and/or ensure access to care. (Attachment 1: NHCHD Organizational Chart) Understanding of Purpose and Background: The Regional Coordinator of Deaf and Hard of Hearing Services will continue the NHCHD's commitment to ensure access to care for all. As this position will be a clinician, it will be located under the Personal Health Services (PHS) division which provides a multitude of health and behavioral health services to children and adults. Description of Corporate Eligibility: The PHS division is comprised of multi-disciplinary teams of nurses, clinicians, social workers, nutritionists, laboratory staff, mental health therapists and dental professionals. The PHS manager is responsible for managing the many health programs, with support from the Support Services division. The list of programs and services provided is long and is focused on communicable disease prevention and control, provision of women's and children's health services, case management services for prenatal clients and families with young children, school nursing and mental health, dental care for children, and nutritional services. PHS staff is working jointly with our Health Promotion staff to implement programs on wellness in the county departments and in the community. Our department also strives to decrease tobacco use through our Project ASSIST program and unintentional deaths through our Injury Prevention Coordinator and Safe Kids. (Attachment 2: Personal Health Services Organizational Chart) Qualification: Cor'por'ate Infr'astructur'e: The NHCHD's commitment to hiring highly competent and trained employees is reflected in the low turnover rate of staff. The position of Regional Coordinator of Deaf and Hard of Hearing Services will be under the PHS Division and will be supervised by the licensed clinical therapist of the School Mental Health Program. Of note: the person in this position supervised the Child Regional Coordinator of Deaf and Hard of Hearing Services at Southeastern Center (SEC) for seven years and is knowledgeable regarding program administration. (Attachment 3a & 3b: resumes for PHS division manager and licensed clinical therapist supervisor) The NHCHD follows the New Hanover County Government's policy and procedure for recruiting and hiring competent staff. (Attachment 4: Personnel -Vacancies and Hiring Process Policy and Procedure) As this is a clinical position, only licensed clinical therapists will be eligible for hire. This position will also require the clinician to be proficient in sign language and familiar with TTY and video relay services. The clinician will be expected to maintain licensure within their discipline and will be provided with training to obtain the appropriate CEUs. (Attachment 5: Training & Continuing Education Policy and Procedure) The position will be held to Medicaid best practices standards, NHCHD performance standards for delivery of mental health services, quality assurance standards for medical records and HIPAA standards. Page ~ 1 Board of Commissioners Meeting namQ~~nna V11l/VUl1LV1Vl 1~ - 1 - 1 RFP # 5: Deaf and Hard of Hearing Proposal -New Hanover County Health Department ~8-09) The budget form details anticipated expenses proposed for the provision of Deaf and Hard of Hearing services by the NHCHD. Salary and fringe expenses are budgeted to provide one full time Licensed Clinical Therapist along with administrative support to include billing, medical records, fiscal processing, human resources, appointment scheduling, receptionist, supervision and management oversight. These expenses contribute $80,750 of the budget. Operating expenses include the purchase of office equipment, furniture and supplies, as well as the purchase of two TTY phones. Service items to be used with clients, such as games, books and other therapeutic items have also been included. Additionally, there will be expenses related to travel and training. The communications expense allows for the use of a cell phone by the therapist for use when off campus. Funds for a contract interpreter have also been included for use in non-clinical settings, such as during administrative meetings with state program representatives. Operating expenses total $10,250. The total budget for this proposal is $91,000. (Attachment 6 & 6a: Budget Form and Annual Financial Reports for 2006, 2007, 2008) The New Hanover County Information Technology (IT) department maintains a complex infrastructure of voice, video and data networks, as well as the application servers that provide services to the county departments. There over 150 different applications in our portfolio and over 1500 users who rely on these applications. The IT staff maintains and improves their skills continually in the most current technologies in order to support every county department in its business role. The IT staff consists of the director, an administrative assistant, 4 managers, 15 analysts, and 8 support specialists. The NHCHD utilizes an AS400-based patient care management system (PCMS) for processing client registration, income eligibility, service tracking and billing. Monthly downloads of data to the state HSIS system result in automated Medicaid billing and printing of HCFA documents for billing third party insurers. Staff in the Support Services division of the NHCHD have all been trained in use of the 711 relay system and receive annual update training for its use. Procedures, software and hardware are all proven and staff are well trained to provide continuity of service and accurate billing and patient care management. There are no judgments or convictions pending. (Attachment 7: Disclosure statement) Provision of Deaf and Hard of Hearing Service: The mission of NHCHD is to assure a safe and healthy community. The health department provides quality health care, preventive medical and dental services and environmental protection for New Hanover County citizens through the following programs: Environmental Health, Vector Control, Animal Control, Women, Infants, and Children (WIC), Community Health, Child Health, Child Service and Maternity Care Coordination, Dental Health, General Nutrition, General Communicable Disease and Tuberculosis Control, Sexually Transmitted Disease testing and treatment, HIV Counseling and Testing, Immunizations, Women's Preventive Health (Family Planning and Breast and Cervical Cancer Screening), Individual and Family Counseling, and Health Promotion. NHCHD is also the host department for the Public Health Regional Surveillance Team 2 (PHRST-2). The department runs various health programs, both preventive and treatment focused, with experienced administrative staff that understands how to facilitate health programming in various settings. The health department also contracts with the New Hanover County Board of Education to provide school nurses to all the schools and mental health therapists to fifteen schools in the county, a priority goal reached within the past five years. The NHCHD has not implemented deaf/hard-of hearing specific services in the past; however, the NHCHD does serve clients who fall in this priority population through its clinic programs, WIC, Maternal Child Care, Child Care Coordination, School Health Services and School Mental Health Services. The NHCHD utilizes licensed sign language interpreters for any client who requires the service. (Attachment 8: Service Accessibility for the Disabled Policy & Procedure) Page ~ 2 Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 12-1-2 RFP # 5: Deaf and Hard of Hearing Proposal -New Hanover County Health Department ~8-09) The Regional Coordinator for Deaf and Hard of Hearing will be located at the NHCHD. Support Services will be available to this position to include medical records, billing, information technology, and quality assurance. This position will become part of the mental health team and supervised by the Licensed Clinical Therapist supervisor. This position would utilize the clinical assessment tools of the other licensed clinical therapists in the agency. (Attachments 9, 10 & 11: NHCHD Behavioral Health Assessment, Behavioral Health Treatment Plan, & Behavioral Health Crisis Plan, respectively) Understanding of and Capacity to Complete Scope of Work: The Deaf and Hard of Hearing population is a unique population with different cultural needs and norms. Communication is very important in this community and the key to working successfully with this population. The position of Regional Coordinator for Deaf and Hard of Hearing Services will be responsible for providing psychotherapeutic services to children and adults with mental health, substance abuse, and developmental disabilities in the deaf and hard of hearing communities in New Hanover, Brunswick, and Pender counties. This position will also be responsible for providing case management, outreach, education, and referral services to those clients to include, but not limited to, psychiatric evaluations, vocational rehabilitation, interpreter needs, and other enhanced services. Consultation, education, outreach, care coordination, training, interpreter services, and technical assistance to consumers and stakeholders in Carteret, Duplin, Lenoir, Onslow, Sampson, and Wayne counties. This position will also provide advocacy and care management to any resident in the catchment counties (New Hanover, Brunswick, Pender) attending the Eastern School for the Deaf in Wilson, North Carolina. Approximately 60% of the clinician's time would be designated for direct services for deaf and hard of hearing, deaf/blind, and/or their families residing in the Southeastern catchment area and the remaining 40% of the clinician's time would be designated for providing consultation, education, training, and technical to Eastpointe and Onslow-Carteret areas. The clinician will also be available to assist Brynn Marr Hospital and Cherry Hospital in the discharge planning of Deaf and Hard of hearing clients. Due to the fact that there is currently no regional coordinator at the Southeastern LME, diligent efforts will be made in a timely manner to recruit a qualified individual who is a licensed therapist and who is not only fluent in sign language but also familiar with TTY, video relay, the deaf resource center, and current practice standards. This person would be instrumental in promoting the program in the catchment area, networking with stakeholders to elicit referrals. The position will be held to Medicaid best practices standards, NHCHD performance standards for delivery of mental health services, quality assurance standards for medical records, and HIPAA standards. No consumer will be turned away due to inability to pay. (Attachment 12: Confidentiality Policy & Procedure) The NHCHD does not provide enhanced mental health services. Community resources will be utilized for those consumers who need additional support and efforts will be made to establish ongoing relationships with competent providers. Each employee of the NHCHD is required to develop a work plan encompassing all aspects of their duties and obligations to the community. The work plan has the capacity to be able to incorporate any requirements from the LME. The NHCHD has a strong foundation in Quality Assurance. Guidelines for Quality Assurance are produced through the NC Accreditation standards, departmental performance standards, and the NHCHD Quality Improvement Plan document. Objectives are based upon the department's Mission ("To assure a safe and health community"), Vision "Healthy People, Healthy Environment, Healthy Community"), and the Code of Ethical Conduct. (Attachment 13: Quality Assurance Policy & Procedure) Each program is evaluated for accuracy in medical record documentation and best practice implementation. Page ~ 3 Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 12-1-3 RFP # 5: Deaf and Hard of Hearing Proposal -New Hanover County Health Department ~8-09) The NHCHD will provide external and internal customers with courteous, timely, and efficient service of the highest quality that will exceed customer expectations. In order to continuously improve services, the health department will use ongoing customer feedback to help establish customer service standards and performance measures. Staff will embrace standards of professionalism and will treat customers with respect. The process for obtaining customer satisfaction results will be specific surveys based on needs in each area. Survey information will be compiled for the entire department to ensure continuity and quality service. (Attachment 14, 15 & 16: Customer Service Policy and Procedure, Quality Customer Service Performance Standards, & School Based Mental Health Customer Satisfaction Survey, respectively) The NHCHD provides adrug-free/tobacco-free workplace environment. The NHCHD demonstrates compliance with the terms and conditions of the Federal Certifications Regarding Debarment, Drug-Free Workplace, Lobbying, and Environmental Tobacco Smoke. (Attachments 17,18,19, & 20) Page ~ 4 Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 12-1-4 Budget Form Attachment 6 YEAR 1 -October 20, 2009 -October 19, 2010 Salary & Wages $ 59,871 1FTE Licensed Clinical Therapist (40 hours per week) and .25 FTE Supervisory/Administrative Support Time (10 hours per week) (includes mandatory furlough days) FICA $ 4,580 Retirement $ 2,928 Health Insurance $ 13,209 Long Term Disability $ 162 Other Supplies and Materials Laptop & Docking Station $ 2,500 Office Supplies $ 500 Service supplies $ 500 games, books, and other therapeutic items items to use with clients TTY Phones $ 600 2 units Office Furniture $ 1,290 desk, chair, filing cabinet, and bookcase Travel Expense Fuel costs for travel, program vehicle $ 3,000 Communications Cell phone - $30lmonth x 12 months $ 360 Training & EducationlEmpl Conferences and trainings $ 500 Subcontract Interpreter service for Administrative Meetings $ 1,000 $ 91, 000 Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 12-2-1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 REGULAR ITEM: 13 DEPARTMENT: County Manager PRESENTER(S): David F. Weaver CONTACT(S): David F. Weaver SUBJECT: Consideration of Options for Funding for Beach Renourishment Projects for Wrightsville Beach and for Carolina/Kure Beaches BRIEF SUMMARY: On July 6 the County Commissioners considered a request concerning funding for beach renourishment projects for Wrightsville Beach and for Carolina/Kure/Ocean Isle Beaches. At that time, the estimated cost for the Wrightsville Beach project was approximately $5.286 million and for the Carolina/Kure Beach portion of the second project, $5.384 million. Since that time, the estimates for the projects have increased by one-third to one-half more, based on recent bid openings for other projects. Prices have increased due to recent reductions in availability of dredging companies and equipment, and increased number of dredging projects. In order to meet the increased cost of dredging, the Corps of Engineers has both combined the renourishment of all four beaches into one project to reduce mobilization costs, and reduced the scope of the renourishment so that approximately one-third less sand will be placed on the beaches and the length of the beaches being renourished is significantly reduced. Although this combination and down-sizing of projects allows for reduction of costs, it will also result in the need to renourish the beaches again in two or three years, rather than three or four years. It is possible that the County may be able to contribute additional funds up to several million dollars more, along with the State, to increase the scope of the Wrightsville Beach project due to the navigation maintenance aspect of Masonboro Inlet. This possibility is not available for the Carolina/Kure Beach project because there is no navigational maintenance aspect associated with those beaches. Unfortunately, the County cannot contribute a higher amount to the beach construction aspect (as opposed to navigational maintenance) of renourishment for any of the beaches without either a change in Federal law or an increase in Federal funds. It is unlikely that either changes in Federal law or additional Federal money to meet the increase in project costs will be forthcoming. The Corps of Engineers is continuing to work on these issues. The Port, Waterway and Beach Commission will be meeting on September 2 to prepare a recommendation to the Board of Commissioners. The Board will be given an update prior to the September 8 meeting. Corps representatives will be present at the September 8 meeting. RECOMMENDED MOTION AND REQUESTED ACTIONS: The Board of Commissioners should consider the Port, Waterway and Beach Commission recommendation. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Consider recommendation. COMMISSIONERS' ACTIONS: Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 13-0 Approved the Port, Waterway and Beach Commission recommendation to contribute $1.5 million from the beach nourishment fund for the navitagional maintenance part of the Wrightsville Beach project, without the condtion to supply sand to the Wrightsville Beach portion of the project before sand is provided to Masonboro Island, by a vote of 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 13-0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 REGULAR ITEM: 14 DEPARTMENT: Planning PRESENTER(S): Wanda Coston CONTACT(S): Wanda Coston and Dorothy Smaldone SUBJECT: Public Hearing to Solicit Comments for an Application for a Community Development Block Grant Community Revitalization Project BRIEF SUMMARY: New Hanover County is eligible to apply for $850,000 to $1,000,000 in Community Revitalization grant funds, a program administered by the North Carolina Department of Commerce's Division of Community Assistance (DCA). A CDBG Community Revitalization project's purpose is to restore a designated residential area as delineated by a distinct boundary of property lines or streets. The primary objective of the Community Revitalization Grant is to improve the housing conditions of very low to low income residents (at or below 50°10 of the HUD area median income). A second component is the designated area's need for improved water quality and drainage. In order to qualify for the highest amount of funding, a third innovative component must be included with the grant application, and awards are made on a competitive basis. In order to comply with the terms and conditions set forth in the CDBG grant requirements, the County must conduct a public hearing to solicit input concerning the 2009 application. Staff will present information, as attached, on the Fulton Avenue area at the end of the public hearing as a possible CDBG project. If the Board directs the staff to proceed with developing a project application for this area, another public hearing will be held at a later date to allow public input on that application. RECOMMENDED MOTION AND REQUESTED ACTIONS: Conduct the public hearing in accordance with the CDGB requirements and authorize Planning staff to prepare a 2009 Community Revitalization application for submission to DCA for funding consideration. ATTACHMENTS: Overview of Proposed Project for Fulton Avenue COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Conduct public hearing. Recommend approval. COMMISSIONERS' ACTIONS: Conducted public hearing. Approved 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 14-0 Community Development Block Grant (CDBG) funds from the state's Community Revitalization program are being sought for Fulton Avenue, a neighborhood located in the northern portion of New Hanover County (NHC) in the Castle Hayne area. Residents are predominantly low to moderate income, and a recent housing inventory there revealed 3 vacant dwellings (2 single family homes and one single wide trailer), 12 occupied dwellings (11 single family homes and one double wide trailer) and 22 vacant lots, 6 of which currently are for sale. Eight homes have been identified as in need of rehabilitation with 5 meeting severe need and 2 with moderate need. Positive aspects of the neighborhood include public sewer service and close proximity to local businesses, the post office, the NE Cape Fear River, and public transportation (WAVE Transit}. The neighborhood is situated directly west of an elementarylmiddle school slated to open in the 2009-2010 school year. The project area is currently zoned R-15, which allows for 2.5 units per acre. NHC anticipates the adoption of exceptional design criteria that will offer a density credit for incorporating affordability and sustainability into development plans. With these criteria moving projects towards LEEDs certification, development within the proposed project can achieve 7 units per acre of quality, sustainable affordable housing. In addition to those homes identified as in need of rehabilitation, concern about the quality of drinking water from private wells has frequently been voiced by residents. Drainage problems exist in many areas of Castle Hayne, and residents of Fulton Avenue have theirfairshare. Also apparent is apprehension about future changes forthe neighborhood given the overall condition of existing housing stock, and several residents have expressed fear of condemnations that could surface as a result of increased public exposure from the adjacent school complex. To address these problems, NHC wishes to apply for a Community Revitalization grant to rehabilitate housing, install public water lines, acquire unused parcels for housing development, and make drainage improvements. The proposal will also include a pedestrian and bike movement system which will link this neighborhood to main street businesses, the elementary and middle schools, the NE Cape Fear River, and public transit. The proposal forthe use of CDBG Community Revitalization funds will involve an innovative component which will add $250,000 to the grant's $850,000 award ceiling. Through the creation of a partnership between NHC, and the Community Alternatives for Supportive Abodes (C.A.S.A) of Raleigh, infrastructure, housing rehabilitation and vacant land acquisition will be undertaken by NHC, and housing on acquired lots will be financed and constructed by the nonprofit developer. C.A.S.A possesses a reliable and dedicated expertise in providing new housing, and knowledge of a comprehensive array of funding opportunities, thereby providing an important component of successful future affordable housing development in the unincorporated areas of NHC. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 14-1-1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 REGULAR ITEM: 15 DEPARTMENT: Planning PRESENTER(S): Chris O'Keefe and Jane Daughtridge CONTACT(S): Chris O'Keefe and Jane Daughtridge SUBJECT: Public Hearing Special Use Permit (5-594-8/09) -Request by Terra Bowman for a Special Use Permit to Allow In- Home Child Daycare for up to 10 Children at 4613 Manchester Drive in an R-10 Residential District in the King's Grant Subdivision BRIEF SUMMARY: The site is classified as Urban on the 2006 LAMA Land Classification Map. At its August 3, 2009 meeting, the Planning Board voted 5-0 to recommend approval of the special use permit with a condition that the additional parking be clearly marked and identified. The petitioner stated that they intend to use landscape timbers to mark the spaces and she will also add information about the parking in a handbook she provides to her clients. No one from the public spoke on this item. RECOMMENDED MOTION AND REQUESTED ACTIONS: ACTION NEEDED: (Choose one) 1. Motion to Approve (with or without conditions). 2. Motion to table the item in order to receive additional information or documentation. 3. Motion to Deny based on specific findings in any of the four categories listed on the staff summary, such as lack of consistency with adopted plans or determination that the project will pose a public hazard, will not adequately meet requirements of the ordinance, or will not be in harmony with the surrounding area. ATTACHMENTS: 5-594 Adjacent Property Owners Map 5-594 Site Plan 5-594 Petition Summary 5-594 Applicant Materials 5-594 Staff Summary COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS' ACTIONS: Approved 5-0. 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LOS=F Fire District: Ogden FD Watershed & Water Quality Classification: Smith Creek; C; Sw; 303(d) Aquifer Rechar e Area: Primary recharge for the principal aquifers (combined Castle Hayne and Pee Dee aquifers-confined and artesian} or secondary recharge for Castle Hayne or Peedee where occurring near land surface under water table conditions. Conservation/Historic/Archaeological Resources: None Soils: Se-Seagate fine sand Septic Suitability Class II Moderate limitations Schools: Blount Elementary Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 15-3-1 Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 15-4-1 .pp~~ca~ans ~a~ ~~n ~`ar ~~nl~ d~~~~~ns ~n ~nd3~~daa~ ~a~ ~ ~e~~~red the ~v Hana~v~' un ~~ann~n~ ~aaxd canunenda~an ~a ~e aun on~n~~sian~~s, e a~m~~~~~n~~~ ale ~na~ a~~~an an per~ni~ .pp~~ca~~on ~n , Huai ud~~~a~ ~u~~ hea~.n. ~~mplee pe~ions and ~ up~~e~ntary info~mafi~~n mud b a~cepd ~ ~~ann~n ~epar~men~ ~o~ng dais ~e~o~'~ ~.~ann~n ~a~d ~ne~n ~o a~~o~~ ad~~~~ ~~~e fay prac~~n and ad~~s~rn~n~ a req~ed b~ ~e ~a~ ~ol~na ~n~ .~u~~. ~a.nn~ng ~aard mee~~~ ~ hid ~ ~~t ~`~~.rda~ ~ each and ~ ~.~~P~ ~n the ~ommis~~anr~ 1~sse~nb~~ Ra~n~ a~ .e ~d aunt ~onhau, a~ ~`hird and Pr~nc~~~ ~~~~n~n~an, fah ~ro~~na., ~.plication~ o~ sin~e~fami~ d~~n, ~n~ud~n ~.~b~~~ ha~n~s, an ~ndi~idua ot~ n~u b~ a~~e~ptd by e ~~ann~.n ~~pam~n~ men ~~a~ da.~ b~~~~ re~ar~~r ~edu~d a~xr~~an m~~t~~. ~pp~~cai~on ~n~~~~n~~~ d~~~n~ ~n ~nd~.d~ ~ ~a n~ ~u~~ ~~ann baa ~e~r. ~~t ~o ~v~ u~~~. ~o a ~ec~. ~s ~annd ~n non ~rd~nanc~, pu~u~n ~a ec~an onin ~.nane sae a~a~n ~n~~ ~u~m~n an t~.e u~~ r~u~ed ~y app~~can~. nd~ a~~ ~e~~~rm~n~, app~~~an~ ou~d ~~in, ~~~n~~ ~a ~~h~d ~~an, ~~r pp~ica~l~~ haw t~~ ~~,pos~d use sa~~s~ ~li~e ~~~~-em~n: ~A~ac~ addi~~a~.a~ pa~~ ~fn~~~a~ ~n~ra~ ~~~~~~n ~ Thy ~u~~ end ~~x~~~. n~~ ~a~~a~~~ nd~r ~ p~~~~ ~ ~aca~d a~~•~ ~~~os~d ~d de~~a~d ~~c~~d~ ~h p~a~~ a sud and ~~~~~~d.", ~ c~i ~ , c ~ , t ~ ~ C~ ~ ~ ~D~ , ~n~~ ~u~~n~n aid n~u~ ~n~ ~e use men a~~ ~uir~d ~and~~an~ and pe~~ca~.ans" ofth caning ~~d~nan". ~ ~ ~ ~ ~ ~ ~ ~ ~ o~►~ Board of Con~r~'i~O~el~Ieeting namQ~~nna n~rn~ v-f /vu/~.vv-f our VIIVO 15-4-2 ~~~r ~q~i~~a~~t a~~ a. gat ~~~~a~~~~ ~ ~~o~i ~r ~t~~ pr~~f o~ t~ ~ .t p~~~~~c e ~ ~ ~ o~.~ ~~t ~ s`~t ~ i~~~~a~~ i~~ a~ ~ ~°e~ap~ ~o~d~n. ~.~h~ ~ ~~n~.~d .d ~~ra~r~~. ~~~~i~ ~~~~~~n~T t~~e ~r~~ ~~°~~~1~ it i to ~ l~~atd ~ a~ ca~~rif ~~r~t~. t~~ ~~.n a ~e~ia~~~~nt ~o~ ~e~~~ i ~ ~ ~ ~ ~ 4 f ~ ~1~ 4 ~ r R ~ ~ ~ ~ ~ ~ Tha ani ~~d~nn~e i a~ i~a~ce~ alga ~n~pos d~itia~~~ p~~ifc r~uire€~~t an the use ~equ~t~d by the .ppl~c~~t. 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Pale 3 of 3 Board of Commissioners Meeting ~ 0?~Q namQ~~nna V l/ V U/ LVV l 15-4-3 r~~ ~ ~ I ~~r~~n~~~ hive a ~ened ~ ~ ~ hog ~ ~n~e t~~i~u~ c~~~~e ~ ~ ~ ~ ed since rece~ed ~ license ~i~e over one oa ~ aye ~ ~ n~o~ed, inc~udin~ a sibling o~ a ~~r~en~ en~o~fe~ ~n~ ~ s~s~e~'s u~bo~~ ~be~e~o~~ ou~d lie o u~~ ~ Fai~~ hill ~e ~on~e info ens ~ es~e.nce. o~~ e ~e o fee ~o~e cbi~ren ~ become ever in ~ ~esiden~e. ~ a~~e o o~~ ~e in~e ~ be hey cbil~. ~ ~ ~ e~ ~1~ ~nches~e~ ~r--~eihr ~~noo ~~--~esiceni~ 4~~ ~nchese~ ~~~'i~on, eie ~-~eie~~i~ 4~1~ ~~nc,b~e~ ~#-Zile, %.~~~nc~~esiden~i~ ~~ncbes~er~~~~or~~, -~eiden~i~ ~ See side grin i~~ be ~oc~e ~ e~ oe ~~e~ sbo on Abe side gyn. ~ ! # 4wy 4 # M+1 1 1 k+ i i +~r, # '~Ii yr/ L~4 i W ~Lwr 1 k.#r~ t +i~A a i i 3y+3., V t A[ Y ia. 2 4w! ~,iy*~ ,,+.1, Y L ~w~R 1 :Y ►r Y iF ~ a Y 1 n Li L1 i 4l 1 ! ; L L i i t,r ~45 i.r :.t~V ~0.3 Y~ L~+ a~./~4..d:4~3~.-' ~ ~i.4 ~'~.v G~~ i.F ~ :3i.S~ Y~~ Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 15-4-4 ~~ch~~~~ ~r c~~~e~ ~ pr~n ~ ~d ~n b ~~~en ~ ins ~a pr~~ i fir. ~ D~ ~ ~ ~ ~ ~~~d d. p~i~ ~~~~r ~~o Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 15-4-5 SPECIAL USE PERMIT 5-594, 8/09: Daycare for up to 10 Children Request By: Terra Bowman Location: 4613 Manchester Dr. -King's Grant Subdivision PLANNING BOARD ACTION: At its August 3, 2009 meeting, the Planning Board voted 5- 0 to recommend approval of the special use permit with a condition that the additional parking be clearly marked and identified. The petitioner stated that they intend to use landscape timbers to mark the spaces and she will also add information about the parking in a handbook she provides to her clients. No one from the public spoke on this item. Preliminary Staff Findings 1. The Board must find that the use will not materially endanger the public health or safety where proposed and developed according to the plan as submitted and approved. A. Public water and sewer serves the property. B. The property accesses N. College Road, an identified arterial, by Spring Branch to Kings Drive, both neighborhood collector streets. C. Level of Service on N. College changes from D to FF at Kings Drive, meaning traffic flows adequately up to that point. D. Average daily traffic counts along N. College at Gordon Road decreased between 2008 and 2009 by about 5%. E. Traffic Impact Analysis is not required because traffic for this use will not reach the threshold of 100 peak hour trips. Estimated number of peak hour trips for this use would be 8.2 in the a.m. and 8.6 in the p.m. F. Fire Service is available from the Ogden Fire Department. G. The property is not located in a flood hazard area. H. The proposed facility is a single family residence. The applicant currently keeps 5 children. 2. The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance. A. The property is zoned R-10 Residential. B. Off street parking requirements must meet the requirements of Article VIII of the New Hanover County Zoning Ordinance. Four spaces for drop-off and pickup in addition to the normal residential requirement of 2 spaces have been shown on the site plan. C. The applicant proposes a 3-point turn in the driveway and parking areas to meet the ingress and egress requirements of the Section 72-20(2) D. There is an existing play area which is enclosed by a fence that is at least four feet high as required by the ordinance. E. The day care must be licensed by the State of North Carolina. Applicant is currently licensed to keep 5 children and will apply for a new license if this permit is approved for 10 children. 5-594 (8/09)-CC version Page 1 of 2 Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 15-5-1 F. In accordance with Section 72-20 no outside signs in excess of 2 sq. ft. shall be permitted. The applicant has stated that there will be no sign. G. All other local, state and federal requirements must be met, including possible property upgrades to meet building codes and fire safety codes. 3. The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity. A. Child care facilities exist in other residential districts in New Hanover County. The applicant has been operating a home daycare in the neighborhood. B. No evidence has been submitted that this project will decrease property values of residents who live nearby. 4. The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. A. The 2006 Land Use Plan Update identifies this area as Urban. The Urban classification provides for intensive land uses in areas where urban services are provided. B. Policies in the 2006 Land Use Plan do not specifically address daycare needs. STAFF COMMENTS Staff feels the findings are positive. ACTION NEEDED: (Choose one) 1. Motion to Approve (with or without conditions) 2. Motion to table the item in order to receive additional information or documentation. 3. Motion to Deny based on specific findings in any of the 4 categories above, such as lack of consistency with adopted plans or determination that the project will pose public hazard, will not adequately meet requirements of the ordinance, or will not be in harmony with the surrounding area. 5-594 (8/09)-CC version Page 2 of 2 Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 15-5-2 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 REGULAR ITEM: 16 DEPARTMENT: Planning PRESENTER(S): Chris O'Keefe and Jane Daughtridge CONTACT(S): Chris O'Keefe and Jane Daughtridge SUBJECT: Public Hearing Text Amendment (A-369 7/09) - Request by Staff to Amend Article V, Section 53.5-2(7)(C) Relating to the Formula for Accommodating Public School Facilities in Planned Developments BRIEF SUMMARY: At its August 6, 2009 meeting, the Planning Board voted 5-0 to recommend approval of the amendment with one change, removing, for the time being, the reference to when the fee in lieu of dedication would be paid. The Board may investigate other payment options. No one from the public spoke on this item. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt a statement in accordance with NCGS 153A-341 which requires that "prior to adopting or rejecting any zoning amendment, the governing board shall adopt a statement describing whether the action is consistent with an adopted comprehensive plan and explaining why the board considers the action taken to be reasonable and in the public interest." EXAMPLE: The County Commissioners find that this request for zoning text amendment is (or is not): 1. Consistent with the purposes and intent of the land use policies adopted in the 2006 land use plan; 2. Reasonable and in the public interest to clarify the manner in which Planned District development addresses the need for adequate school capacity. ATTACHMENTS: A-369 Staff Summary COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS' ACTIONS: The item was withdrawn 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 16-0 A-3 69 Page 1 of 3 CASE: A-369, 7109 Applicant: Staff REQUEST: Zoning Text Amendment for Sections 53.5-7(c)2. PLANNING BOARD ACTION At its August 6, 2009 meeting, the Planning Board voted 5-0 to recommend approval of the amendment with one change, removing, for the time being, the reference to when the fee in lieu of dedication would be paid. The board would like to investigate options. No one from the public spoke on this item. (Proposed amendments are bold italics underlined. This version reflects the Planning Board recommendation.) (7) The following minimum improvements and public services shall be provided in accordance with all standards set by the County or appropriate local or State agency: (A) ~Uater supply and sewer facilities; (8/3/87) (B) Fire hydrant and water supply systems that meet the standards specified in Volume 2, Standard 24 of the National Fire Protection Association Fire Code as amended. (C) Adequate public elementary school facilities shall be available to serve the PD District. The developer must choose and do one of the following two options: 1. The developer may donate by gift deed land to the County Board of Education provided the following conditions are met. a. The amount of land dedicated shall be equal to the following: acreage ofland = of units in PDT x (.0217 AcreslUnit) b. The value of the land donated shall be equal to or greater than the fee. The market value of the land shall be determined by a certified appraiser based on the value of unimproved developable land in the PD site. The County will choose the a raiser e whose fee shall be paid by the developer c. The land to be donated must be evaluated and accepted by the Board of Education with regard to such criteria as location, access, physical characteristics, and S1Ze. In the event that land is not so donated and accepted, then section 2 below applies. * NOTE: Where development is proposed to be aye restricted to senior adult residents and adequate documentation is produced and recorded to assure this outcome, such Planning Board Recommendation Version Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 16-1-1 A-3 69 Page 2 of 3 units will not be calculated into the equation in l.a. above. However, if such units convert or otherwise transition to unrestricted ownership, the school acreage shall be recalculated on the entire number of units and the difference in donated land or fee in lieu of donation shall be due and payable immediately. (Rationale: if the community is restricted to persons without school-age children, the impact on schools will not be relevant. However, one should not be able to make that claim and then create an impact at a later time without adequate contribution to the school system.) 2. The developer may pay a fee to New Hanover County for the benefit of the County Board of Education equal to the ~ market value as determined by a certified appraiser, of the amount of unimproved developable land in the PD site as calculated in subsection (1)a. above. ' (3/2/87) The appraisal must be submitted as part of the PD application. The appraiser shall be chosen by the County and paid by the developer. T~~~ ,.ti~;,~,. Dn H~~nin~+~ z.n~.n~ /in nn~~n~nt~n nt ~ ~~.~~t~~~ (F) A fee shall be paid to New Hanover County for use by the fire department servicing the PD District. The Fire Service District Commission shall recommend the most appropriate use of the fee to provide adequate fire protection in the District. ' . T e fee shall be calculated as follows: Fee = of units in the PD) x (Avg. household size in Unincorporated County) x (Present total assessed property valuation in unincorporated County) x (Present Fire Service x 2 (Total population in District tax rate} unincorporated County) (3/2/87) (Rationale: The entire fee should be collected before the first final plat is submitted to allow the fire district to utilize the fee for the intended purpose of protecting the entire project.) ACTION NEEDED Planning Board Recommendation Version Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 16-1-2 A-3 69 Page 3 of 3 Adopt a statement in accordance with NCGS 153A-341 which requires that "prior to adopting or rejecting any zoning amendment, the governing board shall adopt a statement describing whether the action is consistent with an adopted comprehensive plan and explaining why the board considers the action taken to be reasonable and in the public interest." EXAMPLE: The County Commissioners find that this request for zoning text amendment is (or is not): 1. Consistent with the purposes and intent of the land use policies adopted in the 2006 land use plan; 2. Reasonable and in the public interest to clarify the manner in which Planned District development addresses the need for adequate school capacity. Planning Board Recommendation Version Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 16-1-3 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 REGULAR ITEM: 17 DEPARTMENT: Planning PRESENTER(S): Sam Burgess CONTACT(S): Sam Burgess SUBJECT: Public Hearing Street Readdressing (AA-002, 7/09) -Request by Planning Staff to Reassign Mailing Addresses to Daniel Boone Trail, Located Near the 6300 Block of Gordon Road, and Formally Adopt the Word Trail as the Street Suffix BRIEF SUMMARY: Along Daniel Boone Trail, a number of the parent tracts of land have been divided creating a demand for additional street addresses and several mailing addresses were issued not in accordance with the County's Addressing Standards, creating a numbering sequence issue. These elements have resulted in several duplicated mailing addresses that resulted in confusion not only for the residents but for emergency service delivery and the Postal Service. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends that the residential mailing addresses that are out of sequence be adjusted in addition to officially recognizing the suffix trail in the street name Daniel Boone Trail. Staff also recommends that a new street block be added to the northern portion of the road to allow flexibility in future numbering. ATTACHMENTS: AA-002 Staff Summary AA-002 Map COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 17-0 CASE: AA-002, 07/09 PETITIONER: New Hanover County Planning Department REQUEST: Mailing Address Adjustments to Daniel Boone Trail Adopt Trail as the Official Road Suffix to the Road LOCATION: Near the 6300 Block of Gordon Road Staff History Daniel Boone Trail was created as a road name in the early 1980's. During that same period, mailing addresses were established for the purpose of mail delivery and emergency services. Since the early '80's, a number of the parent tracts of land have been divided creating a demand for additional street addresses. Also, several mailing addresses that were issued to residents along the road were not used in accordance with the County's Addressing Standards at that time creating a numbering sequence issue. These elements have resulted in several duplicated mailing addresses that resulted in confusion not only for the residents but for emergency service delivery and the Postal Service. Staff Summary In accordance with the County and City's Addressing Standards & Procedures Manual, New Hanover has the authority to assign street mailing addresses and make adjustments when duplications and additional numbers are needed for the purpose of emergency service and postal delivery. Daniel Boone Trail has a road length of approximately 2,365 feet with a 60 foot right-of-way. The road is unimproved. Presently, the private road serves access to approximately 16 residential homes. Of the 16 homes, approximately five to six will need to be adjusted with new mailing addresses. The affected residents along with the other property owners along the road have been notified. Staff also has discovered that the road suffix (Trail) has been used by other agencies interchangeably with road and drive. Staff Recommendation Staff recommends that the residential mailing addresses that are out of sequence be adjusted in addition to officially recognizing the suffix trail in the street name Daniel Boone Trail. Staff also recommends that a new street block be added to the northern portion of the road to allow flexibility in future numbering. All three of these elements will reduce the risk of confusion for the residents, motoring public, and emergency service delivery. If these three elements are adopted by the Board, the affected residents will need to make the necessary changes to their mailing address within three months or December 7, 2009. 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NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 REGULAR ITEM: 1$ DEPARTMENT: Planning PRESENTER(S): Sam Burgess CONTACT(S): Sam Burgess SUBJECT: Public Hearing Street Naming (SN-109,08/09) -Request by Planning Staff to Name a Private Road, Located Near the 2500 Block of Rockhill Road, Baba Eddie Lane and Reassign Mailing Addresses on the Road BRIEF SUMMARY: The subject unnamed road is located near the 2500 block of Rockhill Road, north side. In consultation with the residents who live along the road and Emergency 911, the decision was made to name the road for emergency service delivery and location purposes. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends that the private unnamed road be named Baba Eddie Lane and assign mailing addresses to the residents who live along the road. ATTACHMENTS: SN-109 Adjacent Property Owners Map SN-109 Staff Summary COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 18-0 .=.~~a~p~.~..~.~~ASTLEaHAYNE...RD-~~.a~,~~..~.. 3 m i 3 3 3 t F li a J Y U 0 t t i t r 2~ ~ ` v~ ~ 0~ i i s; 4 i 4 t t t l ~ 4 i ~1 4 i t i t i i s r ~ 1 t t 4 1 N ~ 4 M s N 4 t; 4 s t t t s t; 4 s t t t t s l 'l t t s _ ~ N M ~ N t0 d ~ i J f y C i 0 d1 Q ~ ~`t O ~ 00 ~ ~ a _ ~ Z E O L ~ ` °o c ~ ~ f N ~ ~ ~s i ~ J z r ~ ~ v~ ~ 2 ~Z}} Z O ~ ~d ~ c ~ ~~Z U 3 w~ z 1 ~J~Z ~ w o~= 0 0 E _ WzNw Q~ Q. Z~~C QN""}JZH f ~ ~ m~~'a aox~~ai3 V a inm~Q Board of Co missioners Meeting m4 ~~nno 18-1-1 CASE: SN-109, 08/09 PETITIONER: New Hanover County Planning Department REQUEST: Name an Unnamed Road to Baba Eddie lane Assign Mailing Addresses LOCATION: Near the 2500 Block of Rockhill Road Staff Summary In accordance with NCGS 153A-240, New Hanover County has the authority to name and rename private and public roads. The subject unnamed road is located near the 2500 block of Rockhill Road, north side. According to records, the road contains a 60 foot right-of-way and is private and unimproved with a length of approximately 415 feet from Rockhill Road to its terminus. In consultation with the residents who live along the road and Emergency 911, the decision was made to name the road for emergency service delivery and location purposes. Presently, the private road serves access to five residential homes, two of which front Rockhill Road. Staff Comments The unimproved road is located approximately 910 feet west of the Rockhill and Castle Hayne Road intersection. The new road name, Baba Eddie lane is an unduplicated road name according to Emergency 911. Residents who live along the road are in agreement with the new road name. Staff Recommendation Staff recommends that the private unnamed road be named Baba Eddie lane and assign mailing addresses to the residents who live along the road. If the road is named by the Board of County Commissioners, a new street sign will be created and erected by the County. Property owners will be asked to make the necessary changes to their new road name and address within three months or December 7, 2009 so that mail delivery and other services will not be interrupted. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 18-2-1 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 ADDITIONAL ITEMS ITEM: 19 DEPARTMENT: County Manager PRESENTER(S): Bruce T. Shell CONTACT(S): Bruce T. Shell SUBJECT: Adoption of Constitution Week Proclamation BRIEF SUMMARY: Lynn Benson from the National Society of the Daughters of the American Revolution submitted the attached request to have the Board recognize September 17-23, 2009 as Constitution Week in New Hanover County. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the proclamation. ATTACHMENTS: Letter of Request Proclamation Constitution Facts COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Read the proclamation into the record during consent agenda and approved 5-0. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 19-0 l t~ f . x 7 r r u~ust 09 e ais, C airman dew aove Goun oar of Go issroners ~oe ant Center r., uit 75 it in on C ear Co issionr ais, e it in~ton a is Tea al C a ter of t~ atio Die of t u tars of t e rian evolution is oini the ationl piety i cola rain Consti tion eek. onor oft is occasion, e are r uesti that our local govern ants poi sin roclai ink e to r l t ro h , 2 as Constitution e . lie au tars oft eran evolution ve ele~~~°~~~,~„d Co stitutio ee since 195 when t e petitions Co ss to set side Septa er 17.23 to e e icated for e o sere n of onstitu- tion ee . T s resolution as o is y s Con ass an ' _ i to bli L,a 1 on A.u- st 2,1 y rssi ant i t iss oar. s Dale for cg's ratin Consti do ss are to: v~~~ t s rss onsi ili of rosti n fsnin t s Co stitution an rase ink it for ostsrit. t t t e Constitutio is oar eat eita e an i s fou anon. of o r coo t, t Y r the istorical eve is is ocu urin s is er, l 7. ur 1 al a ter vi ss f is a out nd copies of th Co sti do to local sc Dols, ur ss, usinss an olitial lea ere a tot s s sral lic. e a s o t e svolutiona ar erio toe - hasie t a i s oft is ocu ant a ti s i storyp s resent ro ra s o e Constitutio a sc Dols nd for o r or ani bons as rs ,oasts a encoura s svs o e to artii ate in " ells cross erica'"g pro to rin ells 11 sly i onor of s o~~,titution. The o. vial ell 'n " ti is s to sr l , i sls ration of t s s i nin of ~ ~~ritution ss s wont f~ ; .t it if yon ~voul poi us i cal satin this i oat o ant y rolai ink e - ts e 1.7-2 ~ s Co stitution s . are e loci o y of a sa is rocl Lion for your conm vsnisn an s v~ould a rsi to your Shari o y of it wit o r a ter for inclusion i our acre - bo re also snlosin a o y of s ort .acts out the Constitution for yo ruse. T you. yr~n snson, G ai^ erc:l o tlt~itton ee o~ll~ltttee Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 19-1-1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS CONSTITUTION WEEK 2009 PROCLAMATION WHEREAS, September 17, 2009 marks the two hundred twenty-second anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to officially recognize this magnificent document and the anniversary of its creation; and WHEREAS, it is fitting and proper to officially recognize the patriotic celebrations which will commemorate the occasion; and WHEREAS, public law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week. NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that September 17 through 23, 2009 be recognized as "Constitution Week" in New Hanover County. ADOPTED this the 8th day of September, 2009. NEW HANOVER COUNTY Ted Davis, Jr., Chairman ATTEST: Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 19-2-1 Ca stitutiau se , to er r ~ 2, a s states t si i of Ca stit of s United fates. `You eve pr ly ear r at's u s 'tu 'a " ar " at' y canal tea al ° t~" y t erica s slave t t s ' s a r sea are ~ our a sti tan, t t ey really e 't. r ear 1, na ere ~ t e a t too ass ~t syT, `It's a es u t I a Stan, s s t ~d~ at cl a t e r s, " sea f s ressan", ever, s ant es li it t s fr~ ~ of s sec J r s/ease ~y or of atian, perjury, contempt of caurt, hats speech, size of public dernanstratians,~rad secrets, Heise all °an, lassi s infa a 'on, rsasa . ~ ya a t s a ly l s t anst~tua tat " .gar " ar any refers to ~ ere t s to is ' s : " s tee t ay of is sr in the ear of r r o e t c~ sa seven u r a Ri -save " i you air t " e al t sae t s to s self- ' eat, tat 1 s s r to ual" s, ~ y, a t e It f ~ ss~ are at 1 s s `t tla , ut t e i t el ti e e ne 1 stly, t is ate, " ft e sa 1, y t s o 1, for s a l" is nei sr i t s a sti `a ar e eclat 'a~~, t ca es a s s rasa. . ur a sti ti , s o to s of a r sea s, as i n to rote eve e ° n a t e a of r y aver e t. e i s t s test at, " a parse s 1 e.®. s 've f li , li e , r ra s 't a t ~ ~ i. ~ , ~ f la " t profs us a sable jasper y a in i i ati . 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'T ~a tiara ass nit ie t to aye c es e r y jn f" ears. ~ae~er, in l , io , a stl tie r gyres t at i in t "a e ear an a at e e ant s t itia of e j y r i .n ~ it t "i 'al." a ere ass it st y a a jury "af e rs" is era to . e t e sti tie at rant r r It y a lar e t a tat e fe sal aye e t. It es~ta lis es t e f at e er am t s a a t a' a i of at Pallas t r , as e e . " e l," is a e f t ast~ at sec 'ass f e ns 'tn `an. ere l statR ea leaf Hite fates, i r r to fa a are e act ian, sate lis Justice, i r tic Tr °li , pra~i e ar e a efe se, ra ate t e er° l arp~, sec e t e lessi s of to selves a our ®sri a r a a lis ~ ri.s s ' tie f r it ae a erica. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 19-3-2 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: September 8, 2009 ADDITIONAL ITEMS ITEM: 20 DEPARTMENT: Budget PRESENTER(S): Cam Griffin CONTACT(S): Cam Griffin SUBJECT: Approval Board of Education Budget Amendment #3 to Record Carryover of Capital Outlay Projects and to Record Transfer of Funds to NHHS Field House Renovation Project BRIEF SUMMARY: On September 1, 2009 the New Hanover County Board of Education approved Capital Outlay Fund Amendment #3 which recorded the carry over for Capital Outlay Projects from FY08-09 to FY09-10 and recorded transfer of unused bond funds to the NHHS Field House Renovation Project. The Board of Education chose the option of providing major renovations to the NHHS Field House instead of replacing the Field House due to funding limitations. The projected cost of the Major Renovations is $756,000. Major Renovations will include: Extensive construction repair and/or replacement work needed to upgrade all of the existing building systems and components. The specific scope of work includes: • Addressing all of the items identified in the structural report prepared by Andrews Consulting Engineers dated December 14, 2007. • Replacement of the second floor support columns and deflected beam. • Plumbing, electrical and ventilation work to renovate and restore use of the restroom and shower facilities. • Adding a dehumidification unit in both locker rooms. • Complete replacement of all of the existing building systems (HVAC, electrical, plumbing). • Repair and/or replacement of all of the existing building components (structure, roofing, windows, flooring, ceiling, lighting). • Adding a fire alarm system, emergency lighting and exit signs. • Accessibility improvements for entry and general access on the first floor. • Adding an elevator for second floor use of the building. The project is projected to be complete by July 31, 2010. Attached is a summary of the options considered. Approval of Board of Education Budget Amendment #3 does not increase the County funding for the Board of Education. RECOMMENDED MOTION AND REQUESTED ACTIONS: Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 20-0 Approve FY09-10 Board of Education Capital Outlay Budget Amendment #3 ATTACHMENTS: Board of Education Budget Amendment #3 New Hanover High School Fieldhouse Status Report NHHS Fieldhouse Comparison of Renovation Options COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0 during the consent agenda as a part of item 8. Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l 20-0 0~~Q2/2009 16:28 ND.773 D02 Budget Amendment ~3 New Hanover Gounty.Administrative Unit Capital Qutlay fund The New Hanover County hoard of Education at a meeting on the 1 st day of Sep#ember 2009, passed the followEng resolution. Be it r~sohied that the following amendments be made to the Budget Resolution for the fiscal year ending June 3fl, 2410. Cade Num#~er Descri tlon of Code Increase ~ ~ decrease Various See Attached $32,37B,39fi.82 Revenue: Various See Attached $32,376,395.82 explanation: Sep a~achad To#al Approprietio~ in Current 9udget $ 1,476,000,00 Amount of IncreaselDecrease afabove Amendment 32,376,396.82 Yotal Appropriation in Current Amended Budget ~_„~,B5a.3~5.B2 Passed by majority vote of the Board of Education of New Hanover County on the day aF .20 Chairman, Board of Education - Sec~etary, Board of ~ducatian Board of Commissioners Meeting no inQ i~nno Vl/ VU/L.VVI 20-1-1 @~~,~~~~0~9 1:28 1~0.7'~3 D0~ Find T~ reco~ ~er~avsr ~Qr ~p#al ~r~tla~r P%~#~s: Program Pr~aj~t # Pra~a~t ~~crl~ti~n Tait OTd - S~t~ ~~M Fufid 8500 ~andng~nay ~,~31.15 947 Snipes Replaceman! 3,09~,55~.73 9074 Efect~caE Upgrades 15,250.09 X075 P~~ic~r~g~~taurld R~p~~~ 1~7rO4O.QQ $475 ~tructur~l R~pair~ - Williston ~.OQ ~VUt~~a~ ~r~r~2.~7 0~5 - S~~ Lottery Fund 854Q ~~~ry ~~nting~ncy 'x,114.91 9Q1 ? Snipes Replacement ~,517,'f 00.00 9O7Q Electrical Upgrades- Hcggard 55,5~5.~~ 9478 Struatur~l R~p~i~s - lak~sld~ , 2,5~,8~4.59 120 ~ Stake Schapl ~u~~s $550 ~~te Schao~ bus Lease purchase ~~3fO~5, ~~1- capita! ~u~~~ 8540 ~anting~nay 34Or9~O.+~ 505 - ~QOSlO6 Capin! Proj~c~ 9458 Tra~a improvement ~~ld~rm~nlNable} 5p~,~~5.2'~ 5OS • 2407108 C~pltaai Projects 9420 Sunset park Renovation 80,000.00 544.44 Gregory Magnet Renovaton 24,8,4$ 5550 CBRC ~eneretar ~,aOO.0O 94$a asbestos Rerned~etian X3,575.50 90f1 Mold R~mediaticn ~ Repairs 9S,a~.40 f 055 Und~rg~un~l Storage Tank i~~mav~l - SunS~t Bark ~~,~O.a0 9070 Ef~t~'iaaE Upgr~d~~ 48,32.44 9075 Rarkingl~r~unda Repairs 1~~,~.74 9078 Struaturai Repelr~ BT,884,39 9479 Sc'renoe dab Upgratlas 5~,555.B2 908 Heat Pump Rep#acement 2~,986.Q~ 9459 NHHS F#eld House 35r758,35 9a95 M1~AC Upgrades a5,~. Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI Capital O?Alaj Find - Page 1 ~~~~~~~~eg ~ ~ : ~e ~a . ~~3 v~~ ~~Ipit~~ outlay f u~r~ Am~ndmen~ ra~p~ carryover fir ~phtel ~e#fey pr+a~e~~a: Rr~a Pr~~sct ~ pra~~ct Deacr~ptl~n T~tat - ~4D8J09 ~api~al ~r~aeots B~g9 Bewar Dine Re~aite ~8,~,00 B~4~ Email Byrtem Bewar 3,745.4 944g vVlndawlDoar Replaoemen~ 98,159.5 ~~55 NHHB Kitchen Ate 1~~~7~g,~p 975 Pa~kir~~l~rounds Repair$ ~ 5,1 Da,aO ~~TB Btructu~al Repef ~ ~ 8T 93.7`5 4~d,a7~.~4 e~4 - ~~05 Bond Pr~ram 550a Bond contingency 35x,9?x,95 ~D10 ~er~d Ac~quisitian end Bite ln~~a~truoture ~~5,94i.a~ ~0~ ~ ~ee~e Hayne Elementary ~f~~! ~,5i0,139.1~ 9~1~ F#olly Bhelter Middle Bohol 4,5a1,g~1,~ B01+~ ~aralina Beech ~enaveti~n 11,175.83 9~ 15 Forest M i I IS RenQuetian ~d, 94.35 1419 ~Uln#er Perk Renoveaorr 1,355,~51.5~ 9~1? nipe~ Replacement ~,OBa,~71.~g 90i B Ulinghtetyor~ Renovation ~8,5Q8.Gd 919 Gregory Refloveti~n 1,~54,d.A1 ~Q~~ Sunsat Park Renorration 1,~99~,~1~,9a 9~~3 Bpencar Road Replacement ~481,15B.~7 948 Bond Technology Projeote 1,a~1,317,8~ 909 Boni Pro►g~m Mana~~ement 1,3~~,B~.52 ~~,'i`79,59~.~5 3~,37~,3~5.$~ Reven~e~ 4.4910.~~~ fund ~eienoe ~~,~39,5a9.83) ~.~~1~,9~~ Z~QS Band ~~4,178,599.~5~ 4,3~~~,~74 PBB~F F Ail ~3,36~,35~.97~ 4.345a.a~9 PBB~F -lottery ~~,994,834.5~~ 4.34$D, ~ DPl Bchoo! Bua Purche~a ~ ~~~3,~38.38~ 3,375,395. filet ~han~e In ~aplta! ~utla~ 3~,3~6,395.5~ Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI Capital 066-4 Fumd . Race 2 e~~~~~~ee~ 1~: Na. ~~5 capital ~ut~ay Fund Am~ndrngr~t ~ Ad~►~~lonel Page T~ word ~~t~s~er ~N~#~ ~iald ~~t~~~ ~Renova~~n Praj~at (Qpf~~n 4.gdZ1.8~0.5Z9.~5~.945.D~ ~i~~d Hausa Renavatians ~~~,314.00 ~.9Q~6.~~4.3~9,400,g~~,g0 T~chn~l~Ay Band Pra~e~t ~arrings ~~~~,42~.13~ d.8~~g.~Q.~~3,0a0,845~Da Bind ~ontinganCy ~~~~,~7~.~~~ 4~~~~~.e~D,39g,p~0.~43.~g ~ar~d Program Manage~ent ~1Qa,4~3,~~ Board of Commissioners Meeting namQ~~nna V l/ V U/ LVV l Capital owvmy2PurJd-•4Page 3 New Hanover High School Fieldhouse Status Report September 1, 2009 Fundin Funding sources: 4.9089.808.526.000.945.00 (Structural Evaluation & Testing) $27,190.63 4.9078.810.529.352.945.00 (Structural Evaluation & Testing) 51,463.00 4.9060.820.529.000.945.00 (as needed for Asbestos Abatement) 6,954.00 4.9019.820.526.332.945.00 (as needed for Relocation of Mobiles) 15,450.00 $101,057.63 Expenditures/Encumbrances to Date: 4.9089.808.526.000.945.00 (Structural Evaluation & Testing) $24,967.00 4.9060.820.529.000.945.00 (Abatement Design & Construction) 6,954.00 4.9019.820.526.332.945.00 (Mobile Design Services) 15,450.00 $47,371.00 Balance: $53,686.63 Summary of Work Structural Evaluation: A visual structural evaluation of the building was conducted by Andrews Consulting Engineers and they identified ten deficiencies in their report dated December 14, 2007. Several items recommended additional evaluation and material testing to determine the adequacy of the building to support renovation. On Wednesday, August 5, 2009, we met on site with Falcon Engineering to review the Andrews report and material testing recommendations. A follow-up meeting was held with Falcon and Norris, Kuske &Tunstall Consulting Engineers to define the scope of materials testing services. It was determined that several CMU (cider block} would be removed from different locations in the interior and exterior walls for testing. Testing was completed and it was determined that the strength and condition of the load bearings CMU walls is adequate to support the proposed building renovations. It was also recommended that three soil borings would be taken along the Ann Street side of the building to verify soil types and bearing capacity. The borings revealed typical coastal plain materials. However, a soft highly plastic silt and clay layer was also encountered. This soil layer may have contributed to some settlement and minor cracking in the exterior walls. Settlement would have occurred over a long period of time under normal building loading conditions. No additional settlement is expected. Additional structural evaluation of the building as recommended in the report by Andrews Consulting Engineers has also been completed. This evaluation was completed by Norris, Kuske &Tunstall Consulting Engineers. This evaluation helped determine the Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 20-2-1 overall structural adequacy of the building as originally designed and built, and helped to develop the scope of work required for repair and renovation. Environmental Evaluation: A visual inspection and testing was conducted by Phoenix EnviroCorp on February 15, 2008, to sample and identify building materials suspected of containing asbestos. The results of this inspection concluded that approximately 490 sf of 12x 12 floor the and associated mastic located on the second floor does contain asbestos. Construction documents were prepared for abatement and the project bid on Wednesday, August 26, 2009. All required permits have been requested. Abatement work should start inmid-September and be completed within two weeks. Mobile Units: While the specific scope of work to the existing fieldhouse is still unknown, mobile units are an immediate short-term solution to meeting many of the needs of the athletic department. Warren Wilson Architects was hired for design and construction administrative services. Utility survey work has been completed and design is underway. A preliminary site plan has been submitted to Cape Fear Public Utility Authority and the City of Wilmington for review and permit approval. The anticipated schedule for this work is as follows: Design & Permit Approval August 5 through September 30, 2009 Bidding & Contract Award October 1 through November 3, 2009 Construction November 15 through December 31, 2009 Fieldhouse Construction Options: The design team, comprised of Cline Design (architectural), MCBH Engineers (plumbing, electrical & mechanical) and Norris, Kuske & Tunstall Consulting Engineers (structural) completed programming structural evaluations and code analysis. Working with local building officials, the design team has developed three construction options for consideration: replace, renovate or repair. The options for replacement and renovation are presented in detail on the attachments. Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 20-2-2 NHHS Fieldhouse Construction Option No. lA -Replacement with a Comparable Facility Scope: Demolish the existing fieldhouse and replace with a new building of comparable size in the same location. The new fieldhouse would include two locker rooms as currently exist, and the school would meet the needs for both boys and girls sports through scheduling of the facility. Schedule: Design/Permitting September 1 through January 31, 2010 Bid/Award February 1 through March 2, 2010 Construction March 3 through, July 31, 2010 Budget: $1,140,000.00 Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 20-2-3 NHHS Fieldhouse Construction Option No. 1B -Replacement with a Larger Facility Scope: Demolish the existing fieldhouse and replace with a new building of comparable size adjacent to the current athletic director's office. The new fieldhouse would include both boys and girls locker rooms. Some minor to moderate renovations are included for the existing building as well. This would relocate the athletic facilities to the opposite side of the practice field and provide additional parking. Schedule: Design/Permitting September 1 through January 31, 2010 Bid/Award February 1 through March 2, 2010 Construction March 3 through, July 31, 2010 Budget: $1,560,000.00 Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 20-2-4 NHHS Fieldhouse Construction Option No. 2A -Minor Renovation Scope: Selective repair work needed to upgrade some of the existing building systems and components. The specific scope of work includes: • Addressing all of the items identified in the structural report prepared by Andrews Consulting Engineers dated December 14, 2007. • Replacement of the second floor support columns and deflected beam. • Plumbing, electrical and ventilation work to renovate and restore use of the restroom and shower facilities. • Repair only of existing building systems (HVAC, electrical, plumbing). • Repair only existing building components (structure, roofing, windows, flooring, ceiling, lighting). • Adding a fire alarm system, emergency lighting and exit signs. • Accessibility improvements for entry and general access on the first floor. • Second floor use limited to storage only or possibly restricted use. Schedule: Design/Permitting September 1 through December 31, 2009 Bid/Award January 1 through February 2, 2010 Construction February 3 through June 3 0, 2010 Budget: $468,000.00 Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 20-2-5 NHHS Fieldhouse Construction Option No. 2B -Moderate Renovation Scope: Selective construction repair and/or replacement work needed to upgrade most of the existing building systems and components. The specific scope of work includes: • Addressing all of the items identified in the structural report prepared by Andrews Consulting Engineers dated December 14, 2007. • Replacement of the second floor support columns and deflected beam. • Plumbing, electrical and ventilation work to renovate and restore use of the restroom and shower facilities. • Adding a dehumidification unit in both locker rooms. • Repair and/or replacement of most of the existing building systems (HVAC, electrical, plumbing). • Repair and/or replacement of most of the existing building components (structure, roofing, windows, flooring, ceiling, lighting). • Adding a fire alarm system, emergency lighting and exit signs. • Accessibility improvements for entry and general access on the first floor. • Adding an elevator for second floor use of the building. Schedule: Design/Permitting September 1 through January 31, 2010 Bid/Award February 1 through March 2, 2010 Construction March 3 through, July 31, 2010 Budget: $612,000.00 Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 20-2-6 NHHS Fieldhouse Construction Option No. 2C -Major Renovation Scope: Extensive construction repair and/or replacement work needed to upgrade all of the existing building systems and components. The specific scope of work includes: • Addressing all of the items identified in the structural report prepared by Andrews Consulting Engineers dated December 14, 2007. • Replacement of the second floor support columns and deflected beam. • Plumbing, electrical and ventilation work to renovate and restore use of the restroom and shower facilities. • Adding a dehumidification unit in both locker rooms. • Complete replacement of all of the existing building systems (HVAC, electrical, plumbing). • Repair and/or replacement of all of the existing building components (structure, roofing, windows, flooring, ceiling, lighting). • Adding a fire alarm system, emergency lighting and exit signs. • Accessibility improvements for entry and general access on the first floor. • Adding an elevator for second floor use of the building. Schedule: Design/Permitting September 1 through January 31, 2010 Bid/Award February 1 through March 2, 2010 Construction March 3 through, July 31, 2010 Budget: $756,000.00 Board of Commissioners Meeting namQ~~nna Vl/ VU/L.VVI 20-2-7 ~ 0 0 0 m~ 0 0 0 ~,o~ 0 0 0 L paw o °o 0 U ~ 3 OO N t0 0 m ~ to h ~ ~ ~ ~ . r V = _ _ .L L v ~ ~ t m~3a~ K G1 N~=- ~ V ~ Z ~ ~ ~ ~ = L_ 0 . ~ Up ~aaL= m a=~Y o*' X L ~ 2 0-~ ~ 0 ~ ~ Z r ~ > N ~ ~ 0 L Y ~ ~ 0 0 Q ~ _ ~ ~ 3 ~ 0 _ = L d ~ = N ~ t0 V ~ 0 ~ _ _ ~ i = ~ 0 N_ v r N ~ ~ L ~ i ~ k++ V 0 W ~ ~ N 3 ~ d d ~ ~ .L. 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