2003-05-19 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 3
REGULAR MEETING, MAY 19, 2003 PAGE 18
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District Board met in
Regular Session on Monday, May 19, 2003, at 10:54 a.m. in the Assembly Room of the New Hanover County
Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: Chairman Robert G. Greer; Vice-Chairman Nancy H. Pritchett; District
Commissioner Julia Boseman; District Commissioner William A. Caster; District Commissioner Ted Davis, Jr.;
County Manager, Allen O’Neal; County Attorney, Wanda M. Copley; and Clerk to the District Board, Lucie F. Harrell.
Chairman Greer called the meeting to order.
NON-AGENDA ITEMS
Chairman Greer announced that time has been reserved for anyone from audience to present an item that was
not listed on the Regular Agenda. He requested all persons speaking to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
Chairman Greer called for a motion to approve the minutes.
Motion:
District Commissioner Boseman MOVED, SECONDED by Vice-Chairman Pritchett, to approve the minutes
of the Regular Meeting held on April 7, 2003. Upon vote, the MOTION CARRIED UNANIMOUSLY.
PUBLIC HEARING ON NEW HANOVER COUNTY WATER AND SEWER DISTRICT GENERAL
OBLIGATION REFUNDING BONDS
Clerk to the District Board, Lucie F. Harrell, reported to the District Board of Commissioners that the bond
order entitled, "BOND ORDER AUTHORIZING THE ISSUANCE OF $7,000,000 GENERAL OBLIGATION
REFUNDING BONDS OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT," which was
introduced on May 5, 2003, was published on May 9, 2003, with notice that the Board would hold a Public Hearing
on May 19, 2003, at 9:00 a.m. She also reported that the District's Finance Officer had filed in the Clerk's office a
statement of debt complying with the provisions of the Local Government Bond Act, and such statement as filed
showed the net indebtedness of the District to be .235% of the assessed valuation of property in the District subject to
taxation.
Chairman Greer called for a motion for the District Board of Commissioners to proceed to hold a Public
Hearing on the refunding bond order.
Motion:
District Commissioner Boseman MOVED, SECONDED by Vice-Chairman Pritchett, to proceed with the
Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Greer opened the Public Hearing for the purpose of considering whether the New Hanover County
District Board of Commissioners should approve a proposed bond order authorizing the issuance of $7,000,000 General
Obligation Refunding Bonds of the New Hanover County Water and Sewer District. He advised that the District Board
would hear anyone who wished to be heard on questions regarding the validity of the refunding bond order and the
advisability of issuing the refunding bonds.
Chairman Greer directed the Clerk to the District Board to read the refunding bond order and notice of
hearing published in the paper.
Clerk to the District Board Lucie F. Harrell read into the record the refunding bond order and the notice of
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 3
REGULAR MEETING, MAY 19, 2003 PAGE 19
the hearing published in the paper.
Chairman Greer asked if anyone from the audience would like to be heard on this matter.
No public comment was received.
Chairman Greer asked the Clerk to the District Board if she had receive any written comments.
Clerk to the District Board Lucie F. Harrell responded that she had not received any written statements related
to this matter.
Chairman Greer called for a motion to close the Public Hearing.
Motion:
District Commissioner Caster MOVED, SECONDED by District Commissioner Boseman, to close the Public
Hearing.
Chairman Greer called for a motion to adopt, without change or amendment, and direct the Clerk of the Board
of Commissioners and of the District to publish as prescribed by the Local Government Bond Act the bond order
entitled, "BOND ORDER AUTHORIZING THE ISSUANCE OF $7,000,000 GENERAL OBLIGATION REFUNDING
BONDS OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT," introduced at the meeting of the
Board of Commissioners, sitting as the governing body of the District held on May 5, 2003.
Motion:
District Commissioner Boseman MOVED, SECONDED by District Commissioner Caster, to adopt a Bond
Order authorizing the issuance of $7,000,000 General Obligation Refunding Bonds of the New Hanover County Water
and Sewer District. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the Bond Order is hereby incorporated as a part of the minutes and contained in W&S Book II, Page
37.
ADOPTION OF RESOLUTION TO AUTHORIZE THE SALE OF $17,500,000 NEW HANOVER COUNTY
WATER AND SEWER GENERAL OBLIGATION REFUNDING BONDS
Chairman Greer reported that the resolution before the District Commissioners was to authorize the sale of
New Hanover County Water and Sewer District General Obligation Refunding Bonds in accordance with the bond
orders adopted May 5, 2003 and May 19, 2003 in an amount not to exceed $17,500,000. He called for a motion to
adopt the resolution.
Motion:
District Commissioner Boseman MOVED, SECONDED by District Commissioner Caster, to adopt the
resolution for the sale of General Obligation Refunding Bonds in an amount not to exceed $17,500,000. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
Chairman Greer expressed appreciation to Finance Director Bruce Shell for refinancing the debt to save
money for the Water and Sewer District.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in W&S Book II, Page
37.
APPROVAL OF CONTRACT #03-0276 WITH ANDREW AND KUSKE TO PROVIDE ENGINEERING
DESIGN SERVICES FOR THE HUD WATER AND SEWER PROJECT FOR A PORTION OF THE ROCK
HILL ROAD AREA
County Engineer Wyatt Blanchard reported that Staff had been working with Andrew and Kuske to establish
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 3
REGULAR MEETING, MAY 19, 2003 PAGE 20
a scope of services and fees for design services through the construction administration phase of the proposed HUD
Water and Sewer project for a portion of the Rock Hill Road area. Due to time constraints on the use of the grant
money, the engineering firm will be on a tight time schedule that will require the project to be ready to bid with the
necessary permits by early November 2003. The total negotiated fee is $90,000 broken down as follows:
Schematic Phase$15,000
Design Phase 60,000
Construction Administration 15,000
Total$90,000
County Engineer Blanchard advised that the negotiated fee was reasonable and he requested the Board to
approve the contract with Andrew and Kuske.
Motion:
District Commissioner Boseman MOVED, SECONDED by Vice-Chairman Pritchett, to approve a contract
with Andre and Kuske in the amount of $90,000 to provide engineering design services for the HUD Water and Sewer
project for a portion of the Rock Hill Road area and to authorize the Chairman to execute the necessary contract
documents. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the contract is on file in the Legal Department.
APPROVAL OF A REQUEST FOR A NEW WATER TREATMENT OPERATOR POSITION
County Engineer Wyatt Blanchard reported that the N. C. Public Water Supply Section is now requiring daily
chlorine residual samples at all entry points (wells) and an additional five samples in water distribution systems each
day, which will require 35 tests per day, 7 days a week. An additional position is needed to comply with this regulation
since the District has 9,044 water customers and only two Water Treatment Operators who are now taking the required
samples and performing all field testing. He requested the District Board to approve the new position.
District Commissioner Caster asked what samples were being taken prior to the new State regulations.
County Engineer Blanchard responded that currently chlorine and bacteria samples are be taken every two
to three days.
Hearing no further comments, Chairman Greer requested direction from the District Board.
Motion:
Vice-Chairman Pritchett MOVED, SECONDED by District Commissioner Boseman, to approve a new Water
Treatment Operator position for the Water and Sewer District. Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADJOURNMENT
Chairman Greer called for a motion to adjourn the meeting.
Motion:
Vice-Chairman Pritchett MOVED, SECONDED by District Commissioner Caster, to adjourn. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
Chairman Greer adjourned the meeting at 11:24 a.m.
Respectfully submitted,
Lucie F. Harrell