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2002-02-18 Water & Sewer Distri NEW HANOVER COUNTY WATER & SEWER DISTRICT BOOK 2 REGULAR MEETING, FEBRUARY 18, 2002PAGE 701 ASSEMBLY The District Board of Commissioners of the New Hanover County Water and Sewer District met in Regular Session on Monday, February 18, 2002, at 11:31 A.M., in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Chairman Robert G. Greer; Vice-Chairman Nancy H. Pritchett; District Commissioner Julia Boseman; District Commissioner Ted Davis, Jr.; District Commissioner William A. Caster; County Manager, Allen O’Neal; County Attorney, Wanda M. Copley; and Clerk to the District Board, Lucie F. Harrell. Chairman Greer called the meeting to order. NON-AGENDA ITEMS Chairman Greer announced that time had been reserved for anyone from the public to present an item that was not listed on the agenda. He requested all persons to limit their remarks to three minutes. No items were presented. APPROVAL OF MINUTES Chairman Greer asked if any member of the District Board would like to comment on the minutes of the February 4, 2002 meeting. After hearing no comments, Chairman Greer called for a motion. Motion: District Commissioner Caster MOVED, SECONDED by District Commissioner Boseman, to approve the minutes of the District Board meeting held on February 4, 2002 as presented by the Clerk to the District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. REQUEST FOR WAIVER OF WATER DEVELOPMENT FEES FOR GREENVIEW RANCHES County Engineer Wyatt Blanchard reported that previously the District Board approved the provision of water service to residents of Greenview Ranches as a total customer. Since that time, Mr. Allie Moore, the owner of the water system now serving Greenview Ranches, has requested the District Board to consider providing water on an emergency or as needed basis and to lower or waive the water development fee that is normally paid when a customer connects to the system. He also advised that the N. C. Utilities Commission wants Mr. Moore to become a full-time customer and pay the development fees as outlined in the Water and Sewer Ordinance. A Public Hearing has been scheduled by the Utilities Commission within the next two weeks to discuss this issue with the residents. County Engineer Blanchard advised if the District Board should decide to provide water NEW HANOVER COUNTY WATER & SEWER DISTRICT BOOK 2 REGULAR MEETING, FEBRUARY 18, 2002PAGE 702 service on an emergency basis, it would be for 52 homes with an average water flow per day of 275 gallons which totals 14,300 gallons per day. Staff recommends that if the number of gallons used per day exceeds 8,000 gallons for more than three (3) consecutive days, the District will require Mr. Moore to pay the development fee, or if the water usage exceeds 480,000 gallons in 60 days, Mr. Moore will have to pay the development fee. Chairman Greer explained that Mr. Moore has requested the District Board to allow him to connect to the District’s water system at his expense for emergency purposes. In order to treat all customers equally, Staff has developed a formula to provide emergency water based upon the gallons used. If the water usage exceeds a certain number of gallons, Mr. Moore will become a full-time customer and pay the development fee. District Commissioner Davis asked if action should be deferred on this item until the N. C. Utilities Commission has approved the provision of emergency use to Mr. Moore. County Engineer Blanchard informed the District Board that full-time water usage had already been approved for Greenview Ranches Subdivision; therefore, approval of this option will allow the residents to receive water more quickly on a part-time emergency basis and avoid having to pay $750 per unit. After hearing no further comments, Chairman Greer called for a motion. Motion: Vice-Chairman Pritchett MOVED, SECONDED by District Commissioner Caster, to authorize Staff to offer a contract to Mr. Moore under the formula presented by the County Engineer subject to acceptance by the N. C. Utilities Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY. REMOVAL OF ITEM 4, REDUCTION OF THE I-40 BUSINESS PARK ASSESSMENT FEE Chairman Greer announced that Item 4 had been removed by Staff. REMOVAL OF ITEM 5 FROM THE WATER AND SEWER AGENDA TO THE REGULAR AGENDA, WILMINGTON-HANBY BEACH WATER AND SEWER PROJECT District Commissioner Caster asked whether the Wilmington-Hanby Beach contract should be heard by the District Board since the contract was with New Hanover County instead of the Water and Sewer District. County Manager O’Neal apologized for this item being placed on the wrong agenda and requested approval of this item by the Board of County Commissioners. Consensus: It was the consensus of the District Board to remove this item from the Water and Sewer Agenda to the Regular Agenda. NEW HANOVER COUNTY WATER & SEWER DISTRICT BOOK 2 REGULAR MEETING, FEBRUARY 18, 2002PAGE 703 ADOPTION OF RESOLUTION TO RATIFY THE 1997 LOCAL WATER SUPPLY PLAN SUBMITTED TO THE STATE Chairman Greer explained that pursuant to North Carolina General Statue 143-355 (1) each unit of local government providing public water service is required to prepare and submit a local water supply plan to the State. A water supply plan was submitted by the Engineering Department in 1997 that provided information pertaining to the number of customers, line lengths, pumping capacity, etc. The State is now asking the District to formalize the plan submitted five years ago and develop a new plan during the current year. Staff is requesting the District Board to adopt a resolution ratifying the plan submitted in 1997. County Engineer Blanchard advised that the plan being ratified is an inventory of the water and sewer system in 1997. Chairman Greer called for a motion to adopt the resolution. Motion: District Commissioner Boseman MOVED, SECONDED by Vice-Chairman Pritchett, to adopt a resolution ratifying the water supply plan submitted to the State in 1997 and authorize the Chairman to execute the necessary documents. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the Resolution is hereby incorporated as a part of the minutes and is contained in W&S Exhibit Book II, Page 33. ADJOURNMENT Chairman Greer adjourned the meeting at 11:47 A.M. Respectfully submitted, Lucie F. Harrell Clerk to the District Board