2002-10-21 Water & Sewer Distri
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2
MINUTES OF REGULAR MEETING, OCTOBER 21, 2002PAGE 748
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District
met in Regular Session on Monday, October 21, 2002, at 9:51 a.m. in the Assembly Room of the
New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: Chairman Robert G. Greer; Vice-Chairman Nancy H. Pritchett;
District Commissioner Julia Boseman; District Commissioner William A. Caster; District
Commissioner Ted Davis, Jr.; County Manager, Allen O’Neal; County Attorney, Wanda M. Copley;
and Clerk to the Board, Lucie F. Harrell.
Chairman Greer called the meeting to order.
NON-AGENDA ITEMS
Chairman Greer announced that time had been reserved for anyone from the public to present
an item that was not listed on the Regular Agenda. He requested all persons speaking to limit their
remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
Chairman Greer called for a motion to approve the minutes.
Motion:
Vice-Chairman Pritchett MOVED, SECONDED by District Commissioner Boseman, to
approve the minutes of the Regular Meeting held on August 19, 2002 as presented by the Clerk to
the District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF CHANGE ORDER TO CONTRACT NUMBER 99-0395 WITH W. K.
DICKSON TO PREPARE PLANS TO ADD WATER LINES IN THE NORTH CHASE
AREA AND FURTHER NORTH TO ALLEVIATE WATER PRESSURE PROBLEMS
County Engineer Wyatt Blanchard reported that during periods of high water demands, Staff
has been experiencing problems maintaining full water pressure in the North Chase area. With
construction of the Cape Fear Community College North Campus, new Jail and other additional
demands, it is critical to enhance the water system by adding water lines in strategic areas. This will
allow water pressure and flow to be properly maintained and provide additional water flow from the
wells.
County Engineer Blanchard advised that since W. K. Dickson has prepared a model of the
District's water system in the northern part of the County, Staff is requesting the District Board to
approve a change order in an amount not to exceed $58,000 to Contract #99-0395 with W. K.
Dickson to prepare water system plans to acquire the necessary permits to add the additional water
lines in the northern area of the County. The company will be paid only for work performed, not
the maximum amount unless approved by Staff. Funds to cover this cost will be taken from the
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2
MINUTES OF REGULAR MEETING, OCTOBER 21, 2002PAGE 749
Water and Sewer Operating Budget.
After hearing no comments from the Board, Chairman Greer called for a motion.
Motion:
District Commissioner Boseman MOVED, SECONDED by District Commissioner Caster,
to amend Contract # 99-0395 with W. K. Dickson in an amount not to exceed $58,000 to provide
engineering services to prepare water system plans to add water lines in the northern part of the
County and to authorize the County Manager to execute the change order and approve the associated
budget amendment. Upon vote the MOTION CARRIED UNANIMOUSLY.
A copy of the change order is on file in the Legal Department.
APPROVAL OF PARTIAL AWARD OF CONTRACT NO. 01-0284B WITH HENDRIX
BARNHILL, INC. (ONSITE, INC.) FOR CONSTRUCTION OF A WATER LINE ON
MARKET STREET TO THE ENTRANCE OF MARSH OAKS SUBDIVISION AND
APPROVAL OF ASSOCIATED BUDGET AMENDMENT # 03-0056
Engineering Director Wyatt E. Blanchard reported on September 16, 2002, the District Board
granted Staff approval to participate with a group of developers to construct approximately 3,040
feet of sixteen (16) inch water line from the entrance of Marsh Oaks Subdivision along Market Street
as indicated on the map in the agenda packet. He noted that this portion of the project was bid to
construct a water line to Bald Eagle Lane and Figure Eight Island.
The developers have asked the District to proceed and contract with the low bidder of the
Bald Eagle Lane project to perform the construction work. The low bidder, Hendrix Barnhill, Inc.
(Onsite, Inc.), has agreed to construct this portion of the project with a minor adjustment in the
material cost. However, the contractor will still be the lowest bidder with the minor adjustment in
the unit price.
The total cost for this section of the sixteen (16) inch waterline is $147,862.32. The District's
maximum participation was approved at $69,050 . The remaining $78,812.32 is the developers’ cost.
In addition to the above work, the developers are asking that the contractor be allowed to construct
an additional 924 feet of eight (8) inch water line at an estimated cost of $17,646 for a total contract
amount of $165,508.32. This water line will be turned over to the District for maintenance and
ownership since it is serving a subdivision. The $17,646 will be paid totally by the developers.
In concluding the presentation, County Engineer Blanchard requested the Board to approve
a contract in the amount of $165,508.32 to participate with the developers to construct this portion
of the water line and approve the associated budget amendment to receive $96,459 as the
contribution from the developers for the project. Funding for the District’s share is in the Water and
Sewer budget.
Vice-Chairman Pritchett emphasized the importance of the public understanding that the
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2
MINUTES OF REGULAR MEETING, OCTOBER 21, 2002PAGE 750
District is not building the line, but enlarging the line for the convenience of the residents in this area.
If the developers were building the line without participation by the District, the cost would be
$96,459. The District is enlarging the water line from 8 inches to 16 inches to avoid the cost of
having to dig up the line and enlarge it in the future. The developers are willing to pay their share
before construction begins; therefore, this is a win-win situation for all parties involved.
After hearing no further comments, Chairman Greer called for a motion.
Motion:
District Commissioner Caster MOVED, SECONDED by Vice-Chairman Pritchett, to
approve Contract #01-0284B with Barnhill, Inc. in the amount of $165,508.32 to participate with
developers to construct a 16 inch water line on Market Street to the Marsh Oaks Subdivision
entrance, authorize the Chairman to execute the necessary contract documents, and approve the
associated budget amendment in the amount of $96,459. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Budget Amendment # 03-0056-Water and Sewer Engineering
Adjustment DebitCredit
Water and Sewer Engineering
Contributions-Builders$96,459
Water and Sewer Engineering
Capital Project Expense$96,459
Explanation:
To budget the contribution from the developers for the Market Street Water
Line.
A copy of the contract is on file in the Legal Department.
APPROVAL FOR SALE OF WASTEWATER TREATMENT PLANT AT ISLAND PARK
INDUSTRIAL PARK
County Engineer Wyatt Blanchard reported that the package wastewater treatment plant
located at Island Park Industrial Park has been taken out of service with the wastewater flow being
pumped to the Northside Wastewater Treatment Plant. Staff has received two proposals from
companies interested in purchasing the plant and would like authorization to move forward with the
sale:
Henderson Farms, LLC $10,000
Centerline Utilities $22,000
In further discussion, Deputy County Attorney Kemp Burpeau spoke on this being a public
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2
MINUTES OF REGULAR MEETING, OCTOBER 21, 2002PAGE 751
bidding process and requested the Board to authorize Staff to advertise the highest offer received for
10 days to allow any interested citizen to present an upset bid. After the 10-day period, Staff can
move forward with selling the plant to Central Utilities if a proposal is not received that is 5 percent
higher.
After hearing no further comments, Chairman Greer called for a motion.
Motion:
Vice-Chairman Pritchett MOVED, SECONDED by District Commissioner Caster, to
authorize Staff to advertise the offer received from Central Utilities in the amount of $22,000 for 10
days and finalize the sale of the wastewater treatment plant to Central Utilities if an upset bid is not
received that is 5 percent higher. Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADJOURNMENT
Chairman Greer called for a motion to adjourn the meeting.
Motion:
District Commissioner Caster MOVED, SECONDED by Vice-Chairman Pritchett, to
adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Greer adjourned the meeting at 10:10 a.m.
Respectfully submitted,
Lucie F. Harrell
Clerk to the District Board