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HomeMy WebLinkAbout2002-10-21 Water & Sewer Distri NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 MINUTES OF REGULAR MEETING, OCTOBER 21, 2002PAGE 748 ASSEMBLY The District Board of Commissioners of the New Hanover County Water and Sewer District met in Regular Session on Monday, October 21, 2002, at 9:51 a.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Chairman Robert G. Greer; Vice-Chairman Nancy H. Pritchett; District Commissioner Julia Boseman; District Commissioner William A. Caster; District Commissioner Ted Davis, Jr.; County Manager, Allen O’Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Greer called the meeting to order. NON-AGENDA ITEMS Chairman Greer announced that time had been reserved for anyone from the public to present an item that was not listed on the Regular Agenda. He requested all persons speaking to limit their remarks to three minutes. No items were presented. APPROVAL OF MINUTES Chairman Greer called for a motion to approve the minutes. Motion: Vice-Chairman Pritchett MOVED, SECONDED by District Commissioner Boseman, to approve the minutes of the Regular Meeting held on August 19, 2002 as presented by the Clerk to the District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF CHANGE ORDER TO CONTRACT NUMBER 99-0395 WITH W. K. DICKSON TO PREPARE PLANS TO ADD WATER LINES IN THE NORTH CHASE AREA AND FURTHER NORTH TO ALLEVIATE WATER PRESSURE PROBLEMS County Engineer Wyatt Blanchard reported that during periods of high water demands, Staff has been experiencing problems maintaining full water pressure in the North Chase area. With construction of the Cape Fear Community College North Campus, new Jail and other additional demands, it is critical to enhance the water system by adding water lines in strategic areas. This will allow water pressure and flow to be properly maintained and provide additional water flow from the wells. County Engineer Blanchard advised that since W. K. Dickson has prepared a model of the District's water system in the northern part of the County, Staff is requesting the District Board to approve a change order in an amount not to exceed $58,000 to Contract #99-0395 with W. K. Dickson to prepare water system plans to acquire the necessary permits to add the additional water lines in the northern area of the County. The company will be paid only for work performed, not the maximum amount unless approved by Staff. Funds to cover this cost will be taken from the NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 MINUTES OF REGULAR MEETING, OCTOBER 21, 2002PAGE 749 Water and Sewer Operating Budget. After hearing no comments from the Board, Chairman Greer called for a motion. Motion: District Commissioner Boseman MOVED, SECONDED by District Commissioner Caster, to amend Contract # 99-0395 with W. K. Dickson in an amount not to exceed $58,000 to provide engineering services to prepare water system plans to add water lines in the northern part of the County and to authorize the County Manager to execute the change order and approve the associated budget amendment. Upon vote the MOTION CARRIED UNANIMOUSLY. A copy of the change order is on file in the Legal Department. APPROVAL OF PARTIAL AWARD OF CONTRACT NO. 01-0284B WITH HENDRIX BARNHILL, INC. (ONSITE, INC.) FOR CONSTRUCTION OF A WATER LINE ON MARKET STREET TO THE ENTRANCE OF MARSH OAKS SUBDIVISION AND APPROVAL OF ASSOCIATED BUDGET AMENDMENT # 03-0056 Engineering Director Wyatt E. Blanchard reported on September 16, 2002, the District Board granted Staff approval to participate with a group of developers to construct approximately 3,040 feet of sixteen (16) inch water line from the entrance of Marsh Oaks Subdivision along Market Street as indicated on the map in the agenda packet. He noted that this portion of the project was bid to construct a water line to Bald Eagle Lane and Figure Eight Island. The developers have asked the District to proceed and contract with the low bidder of the Bald Eagle Lane project to perform the construction work. The low bidder, Hendrix Barnhill, Inc. (Onsite, Inc.), has agreed to construct this portion of the project with a minor adjustment in the material cost. However, the contractor will still be the lowest bidder with the minor adjustment in the unit price. The total cost for this section of the sixteen (16) inch waterline is $147,862.32. The District's maximum participation was approved at $69,050 . The remaining $78,812.32 is the developers’ cost. In addition to the above work, the developers are asking that the contractor be allowed to construct an additional 924 feet of eight (8) inch water line at an estimated cost of $17,646 for a total contract amount of $165,508.32. This water line will be turned over to the District for maintenance and ownership since it is serving a subdivision. The $17,646 will be paid totally by the developers. In concluding the presentation, County Engineer Blanchard requested the Board to approve a contract in the amount of $165,508.32 to participate with the developers to construct this portion of the water line and approve the associated budget amendment to receive $96,459 as the contribution from the developers for the project. Funding for the District’s share is in the Water and Sewer budget. Vice-Chairman Pritchett emphasized the importance of the public understanding that the NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 MINUTES OF REGULAR MEETING, OCTOBER 21, 2002PAGE 750 District is not building the line, but enlarging the line for the convenience of the residents in this area. If the developers were building the line without participation by the District, the cost would be $96,459. The District is enlarging the water line from 8 inches to 16 inches to avoid the cost of having to dig up the line and enlarge it in the future. The developers are willing to pay their share before construction begins; therefore, this is a win-win situation for all parties involved. After hearing no further comments, Chairman Greer called for a motion. Motion: District Commissioner Caster MOVED, SECONDED by Vice-Chairman Pritchett, to approve Contract #01-0284B with Barnhill, Inc. in the amount of $165,508.32 to participate with developers to construct a 16 inch water line on Market Street to the Marsh Oaks Subdivision entrance, authorize the Chairman to execute the necessary contract documents, and approve the associated budget amendment in the amount of $96,459. Upon vote, the MOTION CARRIED UNANIMOUSLY. Budget Amendment # 03-0056-Water and Sewer Engineering Adjustment DebitCredit Water and Sewer Engineering Contributions-Builders$96,459 Water and Sewer Engineering Capital Project Expense$96,459 Explanation: To budget the contribution from the developers for the Market Street Water Line. A copy of the contract is on file in the Legal Department. APPROVAL FOR SALE OF WASTEWATER TREATMENT PLANT AT ISLAND PARK INDUSTRIAL PARK County Engineer Wyatt Blanchard reported that the package wastewater treatment plant located at Island Park Industrial Park has been taken out of service with the wastewater flow being pumped to the Northside Wastewater Treatment Plant. Staff has received two proposals from companies interested in purchasing the plant and would like authorization to move forward with the sale: Henderson Farms, LLC $10,000 Centerline Utilities $22,000 In further discussion, Deputy County Attorney Kemp Burpeau spoke on this being a public NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 MINUTES OF REGULAR MEETING, OCTOBER 21, 2002PAGE 751 bidding process and requested the Board to authorize Staff to advertise the highest offer received for 10 days to allow any interested citizen to present an upset bid. After the 10-day period, Staff can move forward with selling the plant to Central Utilities if a proposal is not received that is 5 percent higher. After hearing no further comments, Chairman Greer called for a motion. Motion: Vice-Chairman Pritchett MOVED, SECONDED by District Commissioner Caster, to authorize Staff to advertise the offer received from Central Utilities in the amount of $22,000 for 10 days and finalize the sale of the wastewater treatment plant to Central Utilities if an upset bid is not received that is 5 percent higher. Upon vote, the MOTION CARRIED UNANIMOUSLY. ADJOURNMENT Chairman Greer called for a motion to adjourn the meeting. Motion: District Commissioner Caster MOVED, SECONDED by Vice-Chairman Pritchett, to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer adjourned the meeting at 10:10 a.m. Respectfully submitted, Lucie F. Harrell Clerk to the District Board