2001-02-05 Water & Sewer Distri
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2
REGULAR MEETING, FEBRUARY 5, 2001 PAGE 616
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District
met in Regular Session on Monday, February 5, 2001, at 7:26 P.M. in the Assembly Room of the
New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: Chairman Robert G. Greer; Vice-Chairman Nancy H. Pritchett;
District Commissioner Julia Boseman; District Commissioner William A. Caster; District
Commissioner Ted Davis, Jr.; County Manager, Allen O’Neal; County Attorney, Wanda M. Copley;
and Clerk to the Board, Lucie F. Harrell.
NON-AGENDA ITEMS
Chairman Greer announced that time had been reserved to allow a member of the public to
present an item that was not listed on the Regular Agenda. He requested all persons speaking to limit
their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
Chairman Greer called for a motion to approve the minutes.
Motion:
Vice-Chairman Pritchett MOVED, SECONDED by District Commissioner Caster, to
approve the minutes of the Regular Meeting of January 22, 2001, as presented by the District Clerk
to the Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AMENDMENT TO SANITARY SEWAGE TREATMENT CONTRACT
#01-0242 BETWEEN THE CITY OF WILMINGTON AND NEW HANOVER COUNTY
WATER AND SEWER DISTRICT AND APPROVAL OF ASSOCIATED BUDGET
AMENDMENT #2001-27
County Engineer, Wyatt Blanchard, reported that an amendment to the original contract with
the City for expansion of the Northside Wastewater Treatment Plant has been prepared to increase
the plant capacity from 12 million gallons per day to 16 million gallons per day. The amendment also
contains the projected cost for the project, including the estimated percentages to be paid by the
District and City of Wilmington. The percentages can and probably will vary based upon any changes
to the scope of the project.
In closing, County Engineer Blanchard explained that a budget amendment in the amount of
$2,500,000 had been included in the agenda packet to increase the budget for the anticipated cost of
engineering services associated with the Northside Wastewater Treatment Plant expansion. The City
of Wilmington will be reimbursed as the project moves forward. He requested the District Board to
approve the amendment to the contract and the associated budget amendment.
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2
REGULAR MEETING, FEBRUARY 5, 2001 PAGE 617
District Commissioner Davis asked if the agreement should include a statement clearly stating
that the allocation from Pender County will not interfere with the capacity available for persons living
in New Hanover County.
County Engineer Blanchard explained that a separate agreement will be prepared and
presented to the District Board for final approval. The District Board will have ample time to review
and make changes to the agreement. He also stated that Pender County has requested 250,000
gallons per day that will be used for commercial and industrial flow, which will not reduce the
capacity allocated for domestic use in New Hanover County.
Vice-Chairman Pritchett suggested placing a limit on the capacity allocated to Pender County
and adding this language to the agreement.
Chairman Greer agreed with Vice-Chairman Pritchett and stated that Pender County should
not be allowed to continually request sewer capacity.
Mr. Alex Monroe, Sr. Project Manager, McKim and Creed, explained that expanding the plant
from 12 million gallons per day to 16 million gallons per day would more than take care of domestic,
commercial and industrial flows for 20 years.
Consensus:
After further discussion, it was the consensus of the Board to direct Staff to include a
clause in the agreement that will not allow Pender County to continually request sewer capacity.
Chairman Greer asked if anyone from the public would like to speak.
Ms. Betty Scott, a resident of Kings Grant, asked if Pender County will receive their capacity
before the residents of Kings Grant.
County Engineer Blanchard informed Ms. Scott that Pender County would not receive sewer
capacity before Kings Grant because the plant will not be completed until the end of 2003 or
beginning of 2004.
After a series of questions from Ms. Scott regarding the meaning of unused capacity, sewer
overflows during hurricanes, etc., Chairman Greer requested Ms. Scott to schedule a meeting with
County Engineer Blanchard so he could respond to her questions.
Discussion was held on how the expansion of the Northside Wastewater Treatment Plant will
be funded. County Engineer Blanchard explained that over a period of years, $17 million had been
reserved for expansion of the plant. The remaining cost will be financed.
After a lengthy discussion on the history of trying to work with the City to expand the
Northside Wastewater Treatment Plant for a number of years, District Commissioner Boseman asked
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2
REGULAR MEETING, FEBRUARY 5, 2001 PAGE 618
Finance Director Bruce Shell if he was comfortable with approving the project with the City of
Wilmington.
Finance Director Shell responded that if the City and County can negotiate a written contract
as agreed upon, he would be comfortable with beginning the project; however, with past history, the
District should always have alternative solutions.
There being no further comments, Chairman Greer called for a motion.
Motion:
District Commissioner Caster MOVED, SECONDED by Chairman Greer, to approve an
amendment to Sanitary Sewage Treatment Contract #01-0242 between the New Hanover County
Water and Sewer District and the City of Wilmington to increase the Northside Wastewater
Treatment Plant capacity from 12 million gallons per day to 16 million gallons per day and to approve
associated budget amendment #2001-27 in the amount of $2,500,000. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
A copy of the amended contract is on file in the Legal Department.
Budget Amendment #2001-27 - Northside Wastewater Treatment Plant/Water and Sewer
District Escrow
ADJUSTMENT DEBITCREDIT
Northside Wastewater Treatment Plant
Transfer in from Fund 801$2,500,000
Capital Project Expense$2,500,000
Water/Sewer District Escrow
Appropriated Fund Balance$2,500,000
Transfer to Sewer Capital Project$2,500,000
Explanation:
To increase the budget for anticipated costs of engineering services associated with
the NorthsideWastewater Treatment Plant expansion.
AUTHORIZATION FOR STAFF TO NEGOTIATE CONTRACTS WITH SELECTED
FIRMS TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE KINGS
GRANT SEWER PROJECT
County Engineer Wyatt Blanchard reported that Staff has made and received qualification
packages from interested engineering firms to provide professional engineering services for the Kings
Grant Sewer project. A selection committee consisting of Chairman Greer, Vice-Chairman Pritchett,
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2
REGULAR MEETING, FEBRUARY 5, 2001 PAGE 619
County Engineer Blanchard, and Chief Project Engineer Greg Thompson has reviewed all packages.
The Committee selected the firm of Kimley Horn, and the team of W. K. Dickson and McKim and
Creed, as the candidates best suited for the project. He requested the Board to allow Staff to
negotiate contracts with the selected firms.
Chairman Greer asked if any member of the District Board would like to comment.
There being no comments, Chairman Greer called for a motion.
Motion:
Vice-Chairman Pritchett, MOVED, SECONDED by District Commissioner Boseman, to
authorize Staff to negotiate contracts for the Kings Grant Sewer project with Kimley Horn for the
western portion of the project and with McKim and Creed and W. K. Dickson for the eastern portion
of the project. Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADJOURNMENT
Chairman Greer called for a motion to adjourn.
Motion:
District Commissioner Caster MOVED, SECONDED by Vice-Chairman Pritchett, to
adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Greer adjourned the meeting at 7:41 P.M.
Respectfully submitted,
Lucie F. Harrell
Clerk to the District Board