2001-05-21 Water & Sewer Distri
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2
REGULAR MEETING, MAY 21, 2001 PAGE 639
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District
held a Regular Meeting on Monday, May 21, 2001, at 12:21 P.M. in the Assembly Room of the New
Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: Chairman Robert G. Greer; Vice-Chairman Nancy H. Pritchett;
District Commissioner Julia Boseman; District Commissioner William A. Caster; District
Commissioner Ted Davis, Jr.; County Manager, Allen O’Neal; County Attorney, Wanda M. Copley;
and Clerk to the District Board, Lucie F. Harrell.
Chairman Greer called the meeting to order.
NON-AGENDA ITEMS
Chairman Greer announced that time had been reserved to allow anyone from the public to
present an item that was not listed on the Regular Agenda.
No items were presented.
APPROVAL OF MINUTES
Motion:
District Commissioner Caster MOVED, SECONDED by District Commissioner Boseman,
to approve the minutes of the Regular Meeting held on May 7, 2001, as presented by the Clerk to the
District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADOPTION OF RESOLUTION AWARDING A CONTRACT TO AGGREKO, INC. FOR
THE PROVISION OF GENERATOR UNITS DURING HURRICANE SEASON
County Engineer, Wyatt Blanchard, advised that in order to have generator units during
hurricane season, a contract is needed to ensure that pre-selected units will be available to the District
on an as needed basis. After receiving two bids, Staff recommends award of the bid to Aggreko, Inc.,
the low bidder, at a fee of $4,500.
Motion:
District Commissioner Caster MOVED, SECONDED by Vice-Chairman Pritchett, to adopt
a resolution to award the low bid to Aggreko, Inc. for a rental fee of $4,500 to have pre-selected
generator units available on an as needed basis during hurricane season. The Chairman was
authorized to execute the necessary contract documents. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in
W&S Exhibit Book II, Page 31.
A copy of the contract is on file in the Legal Department.
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2
REGULAR MEETING, MAY 21, 2001 PAGE 640
APPROVAL OF WATER SERVICE FOR COASTAL PLAINS UTILITIES
County Engineer Wyatt Blanchard advised that Coastal Plains Utilities has a small community
water system with 43 customers located just north of Bayshore Estates adjacent to Market Street.
Staff has received a request from the owner of the system and the North Carolina Utility Commission
for the District to provide water to the private system. The quality of the District’s water is
apparently better than the water in the community system, which does not have any backup power
during hurricane events.
If the District Board approves the request, all connection costs and the Water Development
fee should be paid by the private utility before the system is connected.
Chairman Greer called for a motion.
Motion:
District Commissioner Caster MOVED, SECONDED by Vice-Chairman Pritchett, to
approve the request from Coastal Plains Utilities and the N. C. Utility Commission for the District
to provide water to the private water system subject to the following items being paid by Coastal
Plains Utilities before the connection is allowed: (1) all connection costs; (2) the $900 Water
Development Fee for each customer on the Coastal Plains System; (3) all other associated costs, and
(4) the private utility must charge the established rate for monthly water use as outlined in the Water
and Sewer District Ordinance. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF CAPITAL PROJECT ORDINANCE FOR ISLAND PARK WATER
EXTENSION, APPROVAL OF CONTRACT #01-0284A AND APPROVAL OF
ASSOCIATED BUDGET AMENDMENT #2001-50
County Engineer Blanchard reported that Staff advertised and received the following bids for
construction of water lines to serve the Island Park Industrial Park/Prince George Subdivision and
the Bald Eagle Lane/Figure Eight Island area. The low bids were well within the estimated amounts
and the Island Park extension will be funded by Island Park Associates, the North Carolina
Department of Transportation, and the Water and Sewer District. The Bald Eagle Lane/Figure Eight
Island extension will be funded by Certificates of Participation and repaid partially or totally by
customers being served in the area through a development fee and/or tap fee. A proposal for
establishing the fee will be presented to the District Board at a later date.
Island Park (Prince George Subdivision) $ 491,595.50
Bald Eagle Lane (Figure Eight Island area)$1,263,807.57
County Engineer Blanchard advised that Mr. Bill Raney, the attorney representing Figure
Eight Island, has requested deferring action on the water extension until a future meeting to allow
time to work out the details regarding the project. He also referenced the memo forwarded to the
District Commissioners dated May 17, 2001 and explained that the existing water tap and
development fees established in the Water and Sewer Ordinance will provide a major portion of the
money needed to pay for extending the District water line to the Bald Eagle Lane/Figure Eight Island
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2
REGULAR MEETING, MAY 21, 2001 PAGE 641
area. The tap fee is $1,050 and the water development fee is $720 as established by the ordinance
for a total fee of $1,770 per lot. This fee would be charged to each residential customer adjacent to
the proposed line. Each house on Figure Eight Island would only be charged $720 plus the cost of
a large meter at the entrance to Figure Eight since there will be no individual taps. Based on the
existing homes along the proposed water line and on Figure Eight Island, the following income would
be realized:
Existing Revenue Available:
Existing Mainland Customers270 @ $1,770 $ 477,900
Existing Figure Eight Island (no tap)408 @ $ 720 293,760
$ 771,600
Future Revenue:
Undeveloped mainland customers262 @ $1,770 $ 463,740
Undeveloped Figure Eight customers155 @ $ 720 111,600
$ 575,340
Grand Total $1,347,000
In concluding the presentation, County Engineer Blanchard advised that if all homes
connected to the Bald Eagle Lane/Figure Eight Island extension upon availability of water, the
District would receive $771,660 which represents a difference of approximately $500,000 in the total
project cost. He requested the Board to approve the Island Park water extension and defer action
on the Bald Eagle Lane/Figure Eight Island water extension.
Chairman Greer suggested postponing action on the Bald Eagle Lane/Figure Eight Island
extension as requested by Attorney Raney, and he also recommended including the 155 vacant lots
on Figure Eight Island as an up-front cost which will provide an additional $111,600 that will not
have to be funded by the District.
Vice-Chairman Pritchett asked if there was a projected time frame for completion of the water
line extension to Bald Eagle Lane.
County Engineer Blanchard responded that once the bid is awarded for the project, it will take
about nine months to extend the water line to Bald Eagle Lane.
Chairman Greer called for a motion to deal only with the Island Park water extension.
Motion:
District Commissioner Caster MOVED, SECONDED by Vice-Chairman Pritchett, to adopt
the Capital Project Ordinance for the Island Park water extension; award Contract #01-0284A to
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2
REGULAR MEETING, MAY 21, 2001 PAGE 642
Bryant Electric, the low bidder, in the amount of $491,595.50, approve the associated budget
amendment, delay the Bald Eagle/Figure Eight Island water extension as requested by Attorney
Raney and authorize the Chairman to execute the necessary contract documents.
Chairman Greer noted that the Island Park water extension will be funded by the developers
at $237,500, the N. C. Department of Transportation at $225,000 and the District at $78,250.
Upon vote, the MOTION CARRIED 4 to 1 as follows:
Ayes:Chairman Greer
Vice-Chairman Pritchett
District Commissioner Caster
District Commissioner Davis
Noes:District Commissioner Boseman
A copy of the Capital Project Ordinance is hereby incorporated as a part of the minutes and
is contained in W&S Exhibit Book II, Page 31.
A copy of the contract is on file in the Legal Department.
Budget Amendment #2001-50 - Water/Sewer
ADJUSTMENTDEBITCREDIT
Island Park
Transfer in from Fund 800 $ 78,250
N. C. Department of Transportation $225,000
Contribution from Developers-Rippy $237,500
Capital Project Expense $540,750
Water/Sewer
Appropriated Fund Balance $ 78,250
Transfer to Capital Project (Fd 803$ 78,250
Explanation:
To establish a project budget according to the Capital Project Ordinance.
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2
REGULAR MEETING, MAY 21, 2001 PAGE 643
ADJOURNMENT
Motion:
District Commissioner Caster MOVED, SECONDED by District Commissioner Boseman,
to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Greer adjourned the meeting at 12:45 P.M.
Respectfully submitted,
Lucie F. Harrell
Clerk to the District Board