1999-02-15 Water & Sewer District
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2
REGULAR MEETING, FEBRUARY 15, 1999 PAGE 484
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District
met in Regular Session on Monday, February 15, 1999, at 2:21 p.m. in the New Hanover County
Courthouse Assembly Room, 24 North Third Street, Wilmington, North Carolina.
Members present were: District Commissioner Buzz Birzenieks; District Commissioner Ted
Davis, Jr; District Commissioner William A. Caster; Vice-Chairman Charles R. Howell; Chairman
Robert G. Greer; County Manager, Allen O’Neal; County Attorney, Wanda M. Copley; and Clerk
to the District Board, Lucie F. Harrell.
Chairman Greer called the meeting to order and welcomed everyone present.
NON-AGENDA ITEMS
Chairman Greer announced that time had been reserved to allow the public to present an item
that was not listed on the regular agenda. He requested all persons speaking to limit their remarks to
three minutes.
No comments were presented.
AWARD OF CONTRACT #99-0210 TO AMERICAN GEOGRAPHIC DATA, INC. FOR
INSTALLATION OF DATA INTO THE GIS SYSTEM AND APPROVAL OF ASSOCIATED
BUDGET AMENDMENT #99-0089
Chairman Greer requested the District Board to approve a contract with American
Geographic Data, Inc. in the amount of $30,825 to install water and sewer data into the GIS System.
This process will allow greater flexibility and protect plans from damage or loss.
Letters requesting proposals were sent to the following firms:
W. K. Dickson
Robert Goslee
McKim and Creed
American Geographic Data, Inc.
American Geographic Data, Inc. was the only firm that submitted a proposal.
Motion:
District Commissioner Birzenieks MOVED, SECONDED by District Commissioner Caster
to award the contract to American Geographic Data, Inc., in the amount of $30,835, approve the
associated budget amendment, and authorize the Chairman to execute the necessary contract
documents. Upon vote, the MOTION CARRIED UNANIMOUSLY.
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2
REGULAR MEETING, FEBRUARY 15, 1999 PAGE 485
Budget Amendment # 99-0089 - Water & Sewer
DebitCredit
Water & Sewer Operating:
Appropriated Fund Balance $30,825
Water & Sewer Operating:
Contracted Services$30,825
Purpose:
To budget funds for contract with American Geographic Data, Inc. to install drawings of
water and sewer plans on the GIS mapping system.
A copy of the contract is on file in the Legal Department
REIMBURSEMENT FOR UPGRADE OF SEWER LINE IN BEACON WOODS
SUBDIVISION TO UNIVERSITY GROUP, INC. AND APPROVAL OF ASSOCIATED
BUDGET AMENDMENT #99-0090
County Engineer, Wyatt Blanchard, reported University Group, Inc. of Beacon Woods
Subdivision was required to lower 410 linear feet of sewer line and increase the pipe from eight to
ten inches. This action was required to serve the unsewered portion of Hidden Valley and to allow
a pump station to be abandoned. In accordance with Section 15-94 of the New Hanover County
Water and Sewer Ordinance, the developer is eligible to receive reimbursement for the cost of
oversizing the sewer line. The total cost of oversizing the line is $6,935. Staff recommends
reimbursement to the developer and approval of the associated budget amendment.
Motion:
District Commissioner Caster MOVED, SECONDED by District Commissioner Birzenieks
to reimburse University Group, Inc. for oversizing the sewer line to serve the unsewered portion of
Hidden Valley at a cost of $6,935 and to approve the associated budget amendment as listed below.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
Budget Amendment #99-0090 - Water & Sewer
DebitCredit
Water & Sewer Operating:
Appropriated Fund Balance $6,935
Water & Sewer Engineering:
Other Construction$6,935
Purpose:
Reimbursement for upgrade of sewer line for Beacon Woods Subdivision.
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2
REGULAR MEETING, FEBRUARY 15, 1999 PAGE 486
ADOPTION OF RESOLUTION TO RENEW CONTRACT #98-0337B WITH AGGREKO,
INC. FOR HURRICANE PROTECTION SERVICES (RENTAL OF GENERATORS ON AN
AS NEEDED BASIS)
County Engineer, Wyatt Blanchard, requested the Board to adopt a contract to renew the
contract with Aggreko, Inc. for one year to provide generators on as needed basis for hurricanes.
Due to the increase in the demand for generators as a result of the perceived potential problems with
Y2K nationwide, the contractor informed the District that renewal for this hurricane season must
occur before March 15, 1999.
District Commissioner Birzenieks said that he would vote on renewing the contract; however,
in the future the District should investigate the possibility of purchasing generators so this equipment
will be place when needed by the County for emergencies.
County Engineer Blanchard responded that staff was already in the process of evaluating the
cost of purchasing generators.
Motion:
District Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Howell to
adopt a resolution to renew the contract with Aggreko, Inc. for hurricane protection services with
the provision of generators on an as needed basis which will require a 10% availability fee of $13,650
per year. The Chairman was authorized to execute the necessary contract documents. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in
W&S Exhibit Book II, Page 25.
A copy of the contract is on file in the Legal Department.
ADJOURNMENT
Motion:
District Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Howell to
adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Greer adjourned the meeting at 2:33 p.m.
Respectfully submitted,
Lucie F. Harrell
Clerk to the District Board