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1999-03-22 Water & Sewer NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2 REGULAR MEETING, MARCH 22, 1999 PAGE 489 ASSEMBLY The District Board of Commissioners of the New Hanover County Water and Sewer District met in Regular Session on Monday, March 22, 1999, at 12:45 p.m. in the Golden Hawk Room of the Nixon Annex, at Trask Coliseum, University of North Carolina at Wilmington Campus, Wilmington, North Carolina. Members present were: District Commissioner Buzz Birzenieks; District Commissioner Ted Davis, Jr.; District Commissioner, William A. Caster; Vice-Chairman Charles R. Howell; Chairman Robert G. Greer; County Manager, Allen O’Neal; County Attorney, Wanda M. Copley; and Deputy Clerk to the Board, Teresa P. Elmore. Chairman Greer called the meeting to order. NON-AGENDA ITEMS Chairman Greer announced that time had been reserved to allow the public to present an item that was not listed on the regular agenda. He requested all persons speaking to limit their remarks to three minutes. No items were presented. APPROVAL OF MINUTES Motion: Vice-Chairman Howell MOVED, SECONDED by District Commissioner Birzenieks, to approve the minutes of the Regular Meeting of February 15, 1999, as presented by the Clerk to the District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF WATER LINE EXTENSION TO ISLAND PARK INDUSTRIAL PARK County Engineer Wyatt Blanchard reported the County has received a request from NCDOT for a waterline extension to the Island Park Industrial Park, at the intersection of Holly Shelter Road and I-40. NCDOT will be moving the entire complex from Division Drive to Island Park. The State will contribute $225,000 and the owners of the Industrial Park will contribute $100,000 and possibly more if they can be reimbursed by those that will locate to the area. The estimated cost of the project is $600,000. If the County extends the water line, fire protection can be provided to Prince George Subdivision; and other businesses will be interested in locating to the area. Chairman Greer spoke of the benefit that will be provided to the County and the community by extending the water line into the area. Since NCDOT and Island Park Industrial Park have agreed to pay $325,000, he suggested splitting the remaining costs of $275,000 between the County and the developers of the industrial park. As it has been done in the past, the owners can be paid back with half of the fees as the District collects the fees over a ten year period, up to $137,500. The County’s part of the cost will be $137,500. NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2 REGULAR MEETING, MARCH 22, 1999 PAGE 490 Motion: District Commissioner Birzenieks MOVED, SECONDED by District Commissioner Caster, to approve the extension of the water line into Island Park Industrial Park and to split the remaining costs of $275,000 between the County and the owners of the industrial park with the owners getting paid back by half of the fees as the District collects the fees over a ten year period. County funds will be transferred from the Water and Sewer District Fund Balance, as recommended by Staff. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSIDERATION OF CONTRACT WITH PENDER COUNTY FOR WASTEWATER TRANSPORTATION SERVICES County Engineer Blanchard stated the Interlocal Agreement with Pender County will allow the Water and Sewer District to provide wastewater transportation services at the rate of $.50 per 1,000 gallons. The County had agreed to give Del Labs an allocation of 50,000 gallon per day. The rate will cover the costs of transporting wastewater via the NorthChase Interceptor from Pender County to the Northside Treatment Plant. Pender County is also asking for another 25,000 gallon allocation to serve three new schools. The City had indicated that they would rather develop a regional master plan with Pender and New Hanover Counties before considering another allocation. He recommended that the County meet with Pender County to discuss mutual long-range plans before allocating another 25,000 gallons. Commissioner Davis stated he understood that the County agreed to the 50,000 gallon allocation to Pender County because of the regional economic benefit of Del Labs. However, the New Hanover County system is to first serve the residents of New Hanover County. Before the District adds another 25,000 gallons for the Pender County Schools, the residents of New Hanover County should be provided access to the sewer service. Many people in the county have waited a long time to connect to the system. County Engineer Blanchard stated that a regional master plan would consider people in New Hanover County before trying to accommodate another county. Ms. Karen Barnhill, representing Pender County, spoke of the possibility of locating three schools in the southern part of Pender County. Depending upon the location of the sewer line, Pender County would like to have approval to tap into the line for the schools. Pender County would appreciate the opportunity to discuss long-range plans for regional wastewater treatment with the City of Wilmington and New Hanover County. Since the Del Labs project is underway, Pender County wanted to check the possibility of adding the schools to the project. She stated that if the schools were unable to locate within a reasonable distance of the line, Pender County would forfeit the extra 25,000 gallon capacity. If they could get the additional capacity, then they would know where to negotiate for land acquisitions. Chairman Greer explained that the County was obligated to the industrial park in Pender County, which includes Del Labs, because of the economic benefit for the region. Before the District can release any additional allocations, the three local governments will need to develop a plan to see NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2 REGULAR MEETING, MARCH 22, 1999 PAGE 491 if it would be feasible to have regional wastewater treatment. Motion: District Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Howell, to approve the Interlocal Agreement with Pender County for the Water and Sewer District to provide wastewater transportation services from the Del Labs location at the rate of $.50 per 1000 gallons. Before additional allocations can be considered, the Board will need to hear from Pender County concerning their long-term plans for wastewater treatment. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF CONTRACT #97-0144 TO SOUTHERN CORROSION FOR SANDBLASTING AND PAINTING OF ELEVATED WATER TANK County Engineer Wyatt Blanchard reported that the elevated water tank on U. S. Highway 421 was purchased in 1980 and needs to be repainted. Request for Bids have been submitted three times. The reason that it has been difficult to receive bids is due to the lead paint on the outside of the tank. To remove the lead paint from the tank will cost twice as much as normal. He requested the Board to award the contract in the amount of $92,330 to Southern Corrosion and to approve the associated budget amendment in the amount of $100,000. The company will sandblast and paint the elevated water tank and they will pay the extra cost to have their name, SAS (South Atlantic Services), repainted on the tank. Motion: District Commissioner Caster MOVED, SECONDED by District Commissioner Birzenieks, to award the sandblasting and painting contract to Southern Corrosion in the amount of $92,330 and to approve the associated Budget Amendment. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the contract is on file in the Legal Department Budget Amendment #99-31 - General Sewer Capital Projects/Water-Sewer District DebitCredit General Sewer Capital Project Transfer in from Fund 800$100,000 Capital Project Expense$100,000 Water/Sewer District Appropriate Fund Balance$100,000 Transfer to Sewer Capital Projects$100,000 Purpose: To budget for sandblasting and painting elevated tank. NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK 2 REGULAR MEETING, MARCH 22, 1999 PAGE 492 ADJOURNMENT Motion: Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Howell, to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer adjourned the meeting at 12:55 p.m. Respectfully submitted, Teresa P. Elmore Deputy Clerk to the District Board