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2000-08-21 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 123 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, August 21, 2000 at 9:00 a.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Chairman William A. Caster; Vice-Chairman Robert G. Greer; Commissioner Buzz Birzenieks; Commissioner Ted Davis, Jr; Commissioner Charles R. Howell; and County Manager, Allen O’Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Caster called the meeting to order and welcomed everyone present. INVOCATION AND PLEDGE OF ALLEGIANCE Clerk to the Board, Lucie F. Harrell, gave the invocation. Vice-Chairman Greer led the audience in the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Caster announced that time had been reserved to allow the public to present an item that was not listed on the Regular Agenda or comment on an item listed on the Consent Agenda. He requested all persons speaking to limit their remarks to three minutes. No items were presented. APPROVAL OF CONSENT AGENDA Chairman Caster requested removal of Consent Agenda Item 8 from the Consent Agenda to be considered in a meeting of the Board of Equalization and Review. Vice-Chairman Greer requested the Clerk to the Board to add the word “not” to the second sentence in Paragraph 8 on Page 41 of the July 10, 2000, minutes. Clerk to the Board, Lucie F. Harrell, stated that she would be glad to correct the minutes. Discussion of Consent Agenda Item 9, Process of White Goods at the New Hanover County Landfill Vice-Chairman Greer noted that a year ago the Environmental Management fund balance was approximately $3.5 million. He referenced the associated budget amendment which states that an amount of $1,769,576 of fund balance will be appropriated, out of which $1,673,000 was budgeted in the adopted budget leaving a fund balance of $96,576. He cautioned the Board about using the fund balance to pay extra items that are above the budgeted amount, and he expressed concern for the cost of operating these facilities. County Manager O’Neal requested the Board to remove this item from the Consent Agenda for discussion at the end of the meeting to allow time for Staff to check into the exact amount of the fund balance for Environmental Management. Chairman Caster called for a motion to approve the Consent Agenda with approval of the corrected minutes of July 10, 2000, and removal of Items 8 and 9. Motion: Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer to remove Consent Agenda Items 8 and 9, approve the July 10, 2000 minutes as corrected, and approve the remaining items on the Consent Agenda as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes The Commissioners approved the minutes of the Regular Meeting held on July 10, 2000, as corrected by the Clerk to the Board. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 124 Acceptance of Grant Award from the Administrative Office of the Courts to Fund the Drug Court in the Amount of $100,000 and Approval of Budget Amendment #01-0013 The Commissioners accepted a grant award from the Administrative Office of the Courts to Fund the Drug Court in the amount of $100,000 and approved related budget amendment #01-0013. The County has a contract with Coastal Horizons Center, Inc. to operate the program for the County. No County funds are required. The Chairman was authorized to sign the grant. ADJUSTMENTDEBITCREDIT Administrative Office of the Courts Grant$100,000 Contract Services$100,000 Explanation: To budget grant awarded from the Administrative Office of the Courts for funding the Drug Court in New Hanover County. Acceptance of Grant Award from HUD Cooperative Agreement Continuation Grant to the Human Relations Department in the Amount of $50,800 and Approval of Budget Amendment #01-0018 The Commissioners accepted a grant award from HUD Cooperative Agreement Continuation Grant to the Human Relations Department in the amount of $50,800 and approved Budget Amendment #01-0018. The County Manager was authorized to sign the grant document. ADJUSTMENTDEBITCREDIT HUD Grant$18,300 Contract Services$18,300 Explanation: To increase the budget to the actual amount of FY 2001 grant award. The grant was originally budgeted at $32,500, and the actual amount of the grant is $50,800 Acceptance of Grant Award from the N.C. Partnership for Children to the Library for its Growing Readers Program and Approval of Budget Amendment #01-0019 The Commissioners accepted a grant in the amount of $104,953from the N.C .Partnership for Children to the Library for continuation of its Growing Readers Program in child care centers in New Hanover County and approved Budget Amendment #01-0019. ADJUSTMENTDEBITCREDIT Partnership for Children Grant$104,963 Salaries$65,172 FICA$ 6,631 Supplies$ 4,700 Travel$ 3,250 Postage$ 400 Printing$ 1,600 Equipment Maintenance$ 1,000 Books$ 22,200 Explanation: To budget grant awarded to Library for FY 2001 Authorization for the Chairman to Send a Letter to the U.S. Army Corps of Engineers Requesting an Amendment to the Existing Lease of 24 Acres Along Snows Cut The Commissioners authorized the Chairman to send a letter to the U.S. Army Corps of Engineers requesting an amendment to the existing lease of 25 acres along Snows Cut. The Corps of Engineers has indicated a willingness to expand the lease to include approximately ten acres NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 125 adjacent to the existing Park running eastward to the waterway junction with Masonboro Sound. The Corps has also offered to lease ten acres on the south shore in the vicinity of U.S. Highway 421 bridge. Acceptance of Tax Collection Reports Through July 31, 2000 The Commissioners accepted the following Tax Collection Reports through July 31, 2000, as submitted by the Collector of the Revenue, Patricia J. Raynor: New Hanover County Fire District New Hanover County Copies of the Tax Collection Reports are hereby incorporated as a part of the minutes and are contained Exhibit Book XXVI, Page 14. RELEASE OF VALUES - TAX DEPARTMENT The Commissioners approved Senior Citizen/Disability Exclusion for the following taxpayers: Coleman, Thomas H Johnnie S.$20,000 Cox, Jesse Thomas Sr.$20,000 Harrington, James F. Jr. Judy F.$20,000 Hodges, Thelma L. Life Estate$20,000 Kelly, James H.$20,000 McCoy, Annie Mae$20,000 Parker, Susan L.$20,000 Rouse, Ethel S.$20,000 Simmons, Annie Laura E.$20,000 Stanley, Deloris$20,000 Strahler, Mildred A.$20,00 Turrisi, Rose V.$20,000 The Commissioners approved release of the late listing penalty for the following taxpayers who certified they listed during the regular listing period: Wilmington Printing Co.$1,920.76 The Commissioners approved delinquent applications for exemption from the property tax for the following organizations: Cape Fear Habitat for HumanityR04806-006-013-000 R05413-033-028-000 R04806-005-005-000 R05413-018-024-000 Approval of Resolution to Award Contract #01-0078 for Construction of White Goods Processing Area at the New Hanover County Landfill and Approval of Budget Amendment #01-0021 The Commissioners adopted a resolution to award Contract #01-0078 to Taylor Construction, Inc. in the amount of $96,509 and approved the associated budget amendment to construct a 27,500 square foot white goods processing pad at the New Hanover County landfill. The Chairman was authorized to execute the necessary contract documents. Budget Amendment #01-0021 - Environmental Management/Landfill Operations ADJUSTMENTDEBITCREDIT Environmental Management: Landfill Operations: Appropriated Fund Balance$248,851 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 126 White Goods - Other$ 10,000 White Goods - Capital$238,851 Explanation: To budget $248,851 in Environmental Management fund balance for landfill operations related to White Goods. Of this amount, $96,509 will be used for the construction of a concrete white goods processing pad area. Funds were originally received from the State Division of Environmental Management White Goods Grant. Acknowledgment of Previous Commitment by the County to Contribute $25,000to the City of Wilmington Skate Board Park Project at Greenfield Park and Approve Rollover of these Funds from the FY1999-2000 Budget to the FY 2000-2001 Budget The Commissioners acknowledged a previous commitment appropriated in the FY 1998-99 budget for a contribution of $25,000 to the City’s Skateboard Park Project and approved rollover of these funds from the FY 1999-2000 Budget to the FY 2000-2001 Budget. Funds from private sources have been raised, though not at the originally anticipated level. The City has authorized approval of the project in anticipation of the County’s commitment of the $25,000. The $25,000 has been rolled over for several budget years and is available for the City. Approval to Waive Tip Fees for Keep America Beautiful “Big Sweep” The Commissioners approved waiving tip fees for the Keep America Beautiful “Big Sweep” to be held Saturday, September 16. This is the Keep America Beautiful annual statewide clean-up of beaches and waterways. Adoption of Resolutions to Add Roads in The Commons Subdivision and The Summer Glen Subdivision to the N.C. Highway System The Commissioners adopted a resolution to add roads in The Commons Subdivision and The Summer Glen Subdivision. A Copies of the resolutions are hereby incorporated as a part of the minutes and is contained in Exhibit Book XXVI, Page 14. Approval of Budget Amendment #01-0017-Various Departments The Commissioners approved the following budget amendment: ADJUSTMENTDEBITCREDIT Museum Grassroots Science Grant$233,552 Temporary Salaries$ 5,053 FICA$ 440 Medical Insurance$ 1,135 Printing$ 60 Supplies$ 500 Auto reimbursement$ 50 Travel and training$ 500 Grassroots Science Flow-through$ 672 Administrative Reserve$225,142 LLEBG Grant-Sheriff Bureau of Justice Assistance Grant$52,503 Appropriate Fund Balance$ 5,835 Motor Vehicles$58,338 LLEBG Grant-Drug Court NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 127 Bureau of Justice Assistance Grant$2,209 Appropriate Fund Balance$ 245 Contract Services$2,454 Project Impact-Schools Retrofit Disaster Resistance Community Grant$1,306 Engineering$1,306 Health Safe Communities Grant$ 746 Komen Breast Cancer Grant$3,570 CHIP Grant$3,477 Health Ed-Supplies$ 746 Komen-Contract Services$2,570 Komen-Printing$ 500 Komen-Supplies$ 500 CHIP-Contract Services$3,477 Aging CFMF Grant$ 7,485 Contract Services-CFMF Grant$ 7,485 Foster Grandparent Grant$64,126 Salaries$11,079 Medical Insurance$ 2,696 Contract Services$ 199 Contract Services-Meals$ 400 Telephone$ 100 Postage$ 150 Dues and subscriptions$ 75 Auto reimbursements$ 375 Uniforms$ 50 Travel and training$ 2,758 Volunteer mileage expense$ 7,653 Volunteer stipends$43,508 Volunteer recognition$ 200 Computer expense$ 375 Aging-VISTA Grant$ 758 Volunteer mileage expense$ 758 Explanation: To rollover unexpended grant funds from FY 1999-2000 to FY 2000-2001 Approval of Budget Amendment #01-0016-Cooperative Extension The Commissioners approved the following budget amendment: ADJUSTMENTDEBITCREDIT Revenue-other$80,000 Cooperative Extension Expense$80,000 Explanation: To establish budget for FY 2001 for Cooperative Extension’s extended projects. Approval of Budget Amendment #01-0020-Public Health/Project Assist The Commissioners approved the following budget amendment: NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 128 ADJUSTMENTDEBITCREDIT Public Health/Project Assist: Contribution$2,000 Miscellaneous$1,000 Departmental Supplies$1,000 Explanation: To budget additional funding received form New Hanover Regional Medical Center, Coastal Pulmonary Medicine, and Wilmington Health Associates for the Project Assist Program to be used for program incentives. Approval of Budget Amendment # 01-0022-Social Services/Child-Day Care The Commissioners approved the following budget amendment: ADJUSTMENTDEBITCREDIT Social Services/Child-Day Care: Office of Day Care Services$628,993 DSS/Smart Start Child Day Care$200,598 Day Care Services$628,993 DSS/Smart Start Child Day Care$200,598 Explanation: To budget additional funds for State Subsidy Child Day Care and Smart Start Day Care. RECOGNITION OF NEW COUNTY EMPLOYEES County Manager O’Neal requested the following new County employees to stand and be recognized: Grant Jenkinson, Cooperative Extension Service Michael McDuffie, Engineering Department Linda Benson, Finance Department Maureen Lamphere, Health Department Gene Young, Health Department Lorna Blackler, Health Department Regina Abate, Health Department Courtney Wilson, Health Department Lee Ann Cook, Health Department Rhonda Ann Grizzle, Library Linda Clover, Library Cynthia Sanford, Museum Robert Worthington, Parks Department Daniel Horne, Library Samuel Gaston, Property Management Jason Hall, Property Management Steve Bartie, Property Management Thomas Blanks, Property Management Charles Jacobs, Property Management Anthony Jinwright, Register of Deeds Chenita Thurman, Department of Social Services Jolene Armstrong, Department of Social Services Hidonesa Flores, Department of Social Services Rosario Ortiz, Department of Social Services Traci Riddle, Department of Social Services Martha Connor, Tax Department NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 129 Bob Jackson, Environmental Management Lucretia Cox, Health Department On behalf of the Board, Chairman Caster welcomed the new employees to County government and wished them success in their positions. PRESENTATION OF NEW HANOVER COUNTY SERVICE AWARDS County Manager O’Neal requested the following employees to step forward to receive service awards: Jennnifer D. GrundySocial ServicesFive Years Alice J. HaynesSocial ServicesFive Years Gayle J. GinsbergAging DepartmentFive Years Mark W. VincentSheriff DepartmentTen Years Stephen J. TothInspections DepartmentTen Years Sidney L. SullivanEngineering DepartmentTen Years Sarah G. HarrellHealth DepartmentTen Years Monique SimonHealth DepartmentTen Years Karen L. BattonParks DepartmentTen Years Denna ConlingtonTax DepartmentTen Years Christine Murphy HaynesSocial ServicesTen Years Brenda F. CoffeyEmergency ManagementFifteen Years Janice D. SandlinSocial ServicesFifteen Years Sherry B. SpencerFinance DepartmentFifteen Years Deborah BiddleSheriff DepartmentFifteen Years Patricia A. MelvinCounty ManagerTwenty Years Susan O’BrienHealth DepartmentTwenty-Five Years Mellonice WilliamsSocial ServicesTwenty-Five Years On behalf of the Board, Chairman Caster presented service awards to the employees and expressed appreciation to them for their years of dedicated service. A round of applause was given to the employees. PRESENTATION OF COPIES OF SUSAN TAYLOR BLOCK’S BOOK CAPE FEAR BEACHES TO THE COMMISSIONERS, COUNTY MANAGER AND ASSISTANT COUNTY MANAGER Director of the Museum, Janet Seapker, introduced Ms. Susan Taylor Block and asked her Cape Fear Beaches to comment on her third book, . Ms. Susan Taylor Block spoke on enjoying writing the book, and she presented a copy of the book to each member of the Board. Chairman Caster, on behalf of the Board, expressed appreciation to Ms. Block for the gift. APPROVAL OF RECOMMENDATION FROM THE BOARD OF SOCIAL SERVICES TO SEEK ELECTING COUNTY STATUS IN THE WORK FIRST PROGRAM PLAN TO COVER THE PERIOD JULY 1, 2001-2003 Director of Social Services, Wayne Morris, requested the Board of County Commissioners to consider approving a recommendation from the Board of Social Services for the County to seek electing county status in the Work First Program Plan to cover the period July 1, 2001-2003. A letter was written to County Manager O’Neal from Mr. E. C. (Chip) Modlin, Director of the N. C. Division NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 130 of Social Services, informing the Manager that it was time for the Board of County Commissioners to decide if New Hanover County wants to be a standard or electing county for the next two years. At the August 9, 2000 meeting, the Board of Social Services voted unanimously to recommend that New Hanover County seek an electing county status. This decision was based on the fact that standard counties must fund 100% of Maintenance of Effort instead of the 90% required as an electing county. Standard county status would cost the County approximately $900,000 more in Maintenance of Effort funds. The Board of Social Services also voted unanimously to recommend that the Work First Success Council be charged with the responsibility of developing and updating the current Work First Program Plan for final approval by the Board of County Commissioners. The plan must be submitted to the Director of the N. C. Division of Social Services by December 1, 2000. The Council consists of representatives from various human service agencies who are already collaborating on issues pertaining to services for Work First participants. In closing, Director Morris requested the Board of County Commissioners to decide on whether to remain an electing county, which has proven to be successful. Discussion followed on the amount of money that would be saved by the program. Director Morris explained that under the current electing county status and existing State rules, approximately $900,000 has been received by New Hanover County to pay for child welfare services, transportation, and day care. He stated if the rules are changed by the N. C. General Assembly in the spring, things could change. Commissioner Davis referenced submission of an updated Work First Program Plan by December 1, 2000, and he requested Director Morris to comment on the composure of the Success Council and the qualifications of the members to prepare the update. Director Morris responded that the Success Council had been successful in improving the communication among agencies that serve clients. The members are well qualified and know the operation of the Work First Program. The following list was presented: Wayne Morris, Director Department of Social Services David Rice, Director New Hanover County Health Department David Smith, District Manager Social Security Administration Alan Jones, Director Wilmington Housing Authority Dr. Eric McKeithan, President Cape Fear Community College Mack Wade, Manager N. C. Division of Vocational Rehabilitation Barbara DeBose Local Program Manager, New Hanover County Child Support Marjorie Parker Director of Workforce Development, Cape Fear Council of Governments NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 131 Dr. Art Constantini, Director Southeastern Mental Health Center Jewel Sparrow, Manager Employment Security Commission Pat Melvin, Assistant County Manager New Hanover County Pam Eldridge, Executive Director YWCA Reverend John Burton St. Stephen’s AME Church Commissioner Birzenieks asked if the $900,000 could be removed from the FY 2000-2001 DSS budget if the electing county status is approved. County Manager O’Neal responded that he could not answer this question because there is no way to determine the amount of entitlement funds and other funding that will be received from the federal and state governments. The potential savings of $900,000 is a realistic number under the existing rules and regulations. Director Morris responded when preparing the budget for the current fiscal year, the first budget called for more than a $1 million increase in County funding; however, after reviewing the budget, it was found that federal funding under the electing county status could be used to pay for child protective services, child welfare, and transportation. This is why the Department of Social Services was able to submit a budget with a decrease in County funding. A lengthy discussion followed on including drug testing as part of the updated Work First Program Plan for the electing county status. Commissioner Davis referenced the prior plan and stated drug testing was suggested, but disallowed by the State. He asked if this was still a dead issue. Director Morris explained that drug testing is not permitted by the State of North Carolina; however, a qualified substance abuse specialist is housed at the Department of Social Services to screen applicants for drug abuse, and if there is suspicion, a drug test can be required. Chairman Caster requested Director Morris to comment on State changes in this program since its inception. Director Morris explained that the Work First Program Plan prepared by the Board of County Commissioners in 1997 was submitted to the State on January 1, 1998, with no decision made by the General Assembly on the electing county status until after the fiscal year; therefore, the plan was approved for only one biennium beginning July 1, 1998 through June 30, 2001. The Success Council will have to review and update the current Work First Program Plan for the next biennium beginning July 1, 2001 - 2003 by December 1, 2000. Commissioner Davis asked if there was a guarantee that $900,000 would be saved. Director Morris responded there is no assurance that New Hanover County will be selected as an electing county, and there is no way to determine whether $900,000 will be saved. If the current regulations remain unchanged, money should be saved through the electing county status. Commissioner Birzenieks reminded Director Morris that when the plan was first prepared, he wanted New Hanover County to remain as a standard county. He requested Director Morris to explain why his opinion had changed. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 132 Director Morris responded that an electing county status will save money for New Hanover County. The exact amount of money saved will depend on whether State regulations are changed. Commissioner Davis stated, for the record, he would like for everyone to understand that drug testing was suggested in the first plan to be sure that clients receiving taxpayer monies are not using these funds to purchase drugs instead of take care of their children. Chairman Caster called for a vote on whether New Hanover County should become an electing county. Motion: Commissioner Howell MOVED, SECONDED by Chairman Caster, to become an electing county and authorize the Success Council to be charged with the responsibility of developing the updated Work First Program Plan with final approval of the plan by the Board of County Commissioners before December 1, 2000. Upon vote, the MOTION CARRIED UNANIMOUSLY. Commissioner Birzenieks spoke on feeling strongly about the need to administer drug testing, and he urged the Success Council to at least include drug screening in the plan before it is approved by the Board of County Commissioners. ADOPTION OF RESOLUTION FOR SUPPORT OF CAPITAL IMPROVEMENTS TO LEGION STADIUM Mr. Gary Shell, Director of Parks & Recreation for the City of Wilmington, introduced Mr. Richard King, and requested him to present the highlights of the Master Plan for the Legion Sports Complex. Mr. Richard King reported that New Hanover County and the City of Wilmington have funded the following improvements to Legion Stadium as of this date: 1.All electrical upgrades have been made as required in the Master Plan. 2.Installation of new state-of-the-art lighting for Hardee Field and the main football/soccer field located at Legion Stadium. 3.Improvement of the Hardee Field parking lot. 4.Renovation of the main football/soccer field at Legion Stadium has been completed with installation of an irrigation system, state-of-the-art drainage system, and athletic turf. According to the Master Plan the following improvements will be made to Legion Stadium over a period of several years: 1. Renovation to the back field will be made by changing it to a soccer venue. Additional parking will be provided off Lake Shore Drive to provide better accessibility and additional seating, concessions, and a restaurant. 2. Improvements will be made to Hardee Field by adding additional concessions, restrooms, and seating. The field will be renovated by adding an irrigation system and athletic turf. Phase I of the project will be to improve the front parking area and home bleacher facilities for Legion Stadium. This project will consists of 345 landscaped parking spaces, which will greatly improve the appearance of the facility. Due to storm water issues with the State, the original plan to move the tennis courts behind the Armory area will not be possible because of an additional pond. The tennis courts will remain in the front parking area; however, after working with the architect, the parking lot has been redesigned and a few more spaces will be provided. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 133 Mr. Shell presented schematics showing the new look of what will be called the Legion Sports Complex. The entrance will be more open with better lighting to allow for better security and movability of people using the facility. Heavy concession areas with seating will be located at both ends of the complex. The front section of the bleacher system will be removed and replaced with a new aluminum system, and a new handicapped access will allow people to sit at the 50 yard line instead of the 20 yard line. The entire front of the stadium has been designed for quick entrance and exit of the complex. In closing, Mr. Shell informed the Board that the Legion Stadium Commission was excited about turning the current Legion Stadium Facility into an excellent sports complex that will better serve the community. He also noted that within 30 to 45 days an attractive electronic marquee will be placed in front of the stadium displaying events, which will not only enhance the area but inform the citizens about current and future activities. A lengthy discussion followed on the entities that will receive income from concessions. Mr. Shell explained that he was currently negotiating with the Wilmington Hammerheads and the School System about proceeds from concessions. He also informed the Board that the City has an existing contract with the American Legion Post 10 regarding some of the concessions at Legion Stadium. Further discussion was held on how fees will be charged. Mr. Shell explained that fees are charged to the Wilmington Hammerheads, Wilmington Sharks Baseball program, and non-profit organizations at a reduced rate. The School System does not pay a fee and is granted priority use of the stadium. There is a contract with the Wilmington Sharks to require the team to make a contribution to the program. The Sharks have installed and paid for a new scoreboard located in left center field, a warm-up tract, and participated in funding the new fence at Hardee Field. The Sharks are currently working with the School System to install a new batting cage that should be ready by the next baseball season. Discussion was held on the composition of the Legion Stadium Commission. Director Shell advised that the Commission was comprised of two representatives from the Board of County Commissioners, two representatives from the City Council, two representatives from the Board of Education, and one representative from the Friends of Legion Stadium for a total membership of seven members. There are also advisory representatives from each of these organizations. The Commission is well balanced and has functioned well for the past four years. Further discussion was held on whether new fields would be developed at the Legion Sports Complex. Mr. Shell explained that the back field is currently an unimproved field now used by the New Hanover High School Junior Varsity football team. Under the Master Plan, this site will be used to build a new soccer stadium with its own concessions and restrooms that will be used by the School System. Commissioner Birzenieks asked if the new soccer fields would be available for community use when New Hanover High School is not using the facility. Mr. Shell responded that the Legion Stadium Commission would have to make this decision; however, the field should be able to accommodate use by community teams because the site has excellent drainage which will allow for more use of the fields. He emphasized the importance of everyone understanding that the key to maintaining any athletic field is to avoid overuse. Chairman Caster stated that New Hanover County currently funds the Legion Stadium Capital Improvements Program by a contribution of $150,000 per year. The County is being requested to fund an additional $100,000 more per year. With the need for New Hanover High School to have a home field, this upgrade will provide an aesthetically attractive and functional facility to be used by the schools and the community. He requested the Board to consider adopting a resolution of support for the County to increase its funding to develop the Legion Sports Complex since the City needs this support to finance the project through Certificates of Participation. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 134 Commissioner Birzenieks spoke on being in favor of the resolution but stressed the importance of the City and County being equal partners. He suggested including the following conditions in the proposed resolution: (1) equal representation between the City and County; (2) no disparity in fees for non-city residents; and (3) equal recognition on signs, letterhead, and logos. Commissioner Howell said as a member of the Legion Stadium Commission, he was excited about the project because the improvements are needed. He stressed the importance of everyone understanding that this project will cost money, but in the long term, the Legion Sports Complex will be an asset to the City and County. Commissioner Davis spoke in support of the stadium but expressed concern for the number of on-going county capital projects. He said if New Hanover County residents make this type of investment in the stadium, New Hanover County should have equal representation in all aspects of the project. Chairman Caster called for a motion. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to adopt a resolution of support for the Legion Stadium Capital Improvements to increase the current annual payment of $150,000 to the City of Wilmington in an amount not to exceed $250,000 per fiscal year for 20 years subject to the following conditions: (1) Continued equal representation on the Legion Stadium Commission with regard to policies, usage, and all matters related to the continual operations; (2) Prominent and equal signage to that of the City on all signs, logos, letterheads and other methods of promotion; and (3) a guarantee of no disparity in terms of access, use and charges to New Hanover County residents from initiation of the agreement and in perpetuity. Vice-Chairman Greer spoke in support of improving the stadium but stated this action is not a step toward consolidation. The County has its own parks system and many of the facilities need upgrades as well as new athletic fields for soccer and baseball teams. The agreement just reached is an excellent example of cooperation between the City and County, but consolidation should be promoted to treat all City and County owned parks and recreation areas on an equal basis. Chairman Caster called for a vote on the motion to adopt the resolution with the conditions referenced. Upon vote, the MOTION CARRIED UNANIMOUSLY. On behalf of the Board, Chairman Caster expressed appreciation to Mr. Shell and Mr. King for the presentation. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXVI, Page 14. BREAK Chairman Caster called a break from 10:15 a.m. until 10:30 a.m. REJECTION OF BID RECEIVED FOR MANUFACTURE AND ERECTION OF PRECAST CONCRETE CELL MODULES FOR THE NEW JAIL FACILITY ON BLUE CLAY ROAD Chairman Caster announced that only one bid was received for the precast concrete cell modules, which is not acceptable under North Carolina bidding laws. For a project of this size, three bids have to be received. He requested the Board to reject the bid and direct Staff to re-advertise the project. County Attorney Copley informed the Board that once the proposal is rebid, the County will be able to accept one bid. Consensus: After further discussion, it was the consensus of the Board to reject the bid received and request Staff to re-advertise the proposal. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 135 Chairman Caster recognized Mr. Steve Vosnock, who had requested time to comment on this project. Mr. Steve M. Vosnock, a resident of 1109 Marathon Avenue, Castle Hayne, North Carolina, spoke on the enormous cost of the new Jail Facility and expressed concern for rushing into a project of this size. He stated that the problem with overcrowding in the Jail has existed for a long time and this can continue until the proper solution has been worked out for the taxpayers and law enforcement officials. It is obvious that no study has been performed on the use and expansion of the existing law enforcement building. It was reported last week that the building was falling down, and not one member of the Engineering Staff took time to walk through the building. He noted that only two known beneficiaries were rushing the Jail project, Miller Construction Company and the architectural firm with both entities awarded generous and questionable contracts. There are two items obvious to the taxpayers: (1) the existing Jail and Law Enforcement Center will be torn down and relocated; and (2) all bids and contracts on the new facility are being rushed before the November 5, 2000 election. This casts a dark shadow on the decision making process of a Board of County Commissioners that stands to lose its consistent 4 to 1 voting record on controversial issues after November 5, 2000. In closing, Mr. Vosnock stated there is no reason for New Hanover County to jump into a project that has not been thoroughly studied. ACCEPTANCE OF TAX COLLECTION SETTLEMENT REPORTS FOR 1999, CHARGES OF THE 2000 LEVY, AND REAPPOINTMENT OF THE NEW HANOVER COUNTY TAX COLLECTOR, PATRICIA J. RAYNOR County Manager O’Neal requested the Board to accept the following Tax Collection Settlement Reports for 1999 and Charges of the 2000 Levy, as submitted by the Collector of the Revenue, Patricia J. Raynor: New Hanover County Fire District New Hanover County Chairman Caster called for a motion. Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Birzenieks, to accept the Tax Collection Settlement Reports for 1999 and Charges for the 2000 Levy. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster called for a motion to reappoint Ms. Raynor as Tax Collector for a 2-year term instead of a 1-year term. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to appoint Patricia J. Raynor as the New Hanover County Tax Collector for a 2-year term. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster expressed appreciation to Ms. Raynor and her Staff for the excellent job performed in the collection of taxes. A copy of the levy charging Ms. Raynor with the collection of taxes is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXVI, Page 14. CONSIDERATION OF ADDITIONAL DEPUTY SHERIFF POSITIONS Detective Sonny Lanier reported on complaints received about drugs being sold and homosexual activities in County parks, particularly Hugh MacRae Park, and he informed the Board that deputies do make an effort to patrol parks and request people to leave after midnight. In order to provide full coverage of County parks, four new deputy positions will be needed; however, two new positions will assist the department to increase the patrol of these areas. The initial cost of two deputy positions and two vehicles will be $163,623, which will be reduced to approximately $75,000 annually. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 136 Detective Lanier explained that if the two positions are approved, the deputies will be assigned to patrol the parks, but during emergencies, they will be called to assist. Commissioner Davis requested an explanation of why two new deputy positions are needed with the recent annexation and proposed annexation by the City. Detective Lanier responded that New Hanover County is still experiencing rapid growth, and at this point every deputy is needed; however, as the City continues to annex various areas, a review will have to made on the number of deputies in the Sheriff’s Department. Commissioner Birzenieks asked if any thought had been given to using surveillance cameras in County parks and noted that use of these cameras at the Medical Center had proven to be beneficial. Detective Lanier responded that the use of surveillance cameras had not been considered by the Sheriff’s Department. Commissioner Davis expressed concern for hiring two new positions, particularly with the Phase II annexation that will go into effect by the end of the year or first of the next fiscal year. He suggested waiting until more is known about annexation before taking this step. Commissioner Howell asked how many deputies are on staff at the Sheriff’s Department. Detective Lanier responded that the Sheriff’s Department has 300 sworn deputies. Commissioner Birzenieks emphasized the fact that public safety is the first responsibility of government. With the time and money spent by the County to develop a good parks system, people should feel safe when using the parks. Motion: Commissioner Birzenieks MOVED to authorize the Sheriff’s Department to: (1) hire two additional deputies; (2) purchase two vehicles; (3) approve the associated budget amendment; and (4) explore the possibility of using surveillance cameras in parks with a recommendation being presented to the Board on the cost and feasibility of using cameras within 60 days. The MOTION FAILED due to the lack of a second. Motion: Chairman Caster MOVED, SECONDED by Commissioner Davis, to wait until the Phase II Annexation is resolved before considering the two deputy positions for the Sheriff’s Department, request the Sheriff to increase the patrol of parks, and look into the feasibility of using surveillance cameras with a recommendation being presented to the Board within 60 days. Upon vote, the MOTION CARRIED UNANIMOUSLY. County Manager O’Neal requested the Board to allow the Parks Department to work with the Sheriff’s Department in studying the feasibility of surveillance cameras. The Board agreed to use of the Parks Department in studying the use of cameras. APPROVAL OF PLAN FOR FIRE PROTECTION AFTER PHASE TWO ANNEXATION Fire Services Administrator Donnie Hall, introduced Mr. Bill D’Emilio, Chairman of the Winter Park Fire Department Board of Directors, and advised that when he recently assumed the Fire Services Administrator position for New Hanover County, it was found that no plan was in place for how Phase II Annexation would affect the New Hanover County Fire Protection System. After discussion with the Board of Fire Commissioners, it was decided to prepare a plan. Maps were presented showing areas that will be within the City Limits with implementation of Phase II Annexation by the City of Wilmington. The existing Seagate and Winter Park Fire Districts will be heavily impacted, and after a review of these districts, it has been recommended by the Board of Fire Commissioners to move the remaining portion of the Winter Park District (known NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 137 as the Spring View area) to the Ogden Fire Department. The reasoning behind this move is that the Ogden Fire Department has 24 hour staffing and the response time is shorter because of less traffic. Several consultants have recommended adding a fire station in the Murrayville area because of growth. The Board of Fire Commissioners upon recommendation of Staff has agreed to defer this action due to possible changes that could occur after Phase II Annexation. With the possibility that communities between the Murrayville area, Gordon Road area, and west side of Market Street may eventually be connected, the Ogden Fire Department will have a quicker fire response which could eliminate the need for a fire station in the area. The New Hanover County Fire Protection Service has faced many challenges regarding staffing because of the lack of volunteers. With increased growth in the unincorporated county, the call volume has increased. The current staffing is comprised of two-man engine companies which is not adequate. The statistics show that 70% of calls received occur between 7:00 a.m. and 6:00 p.m. Monday through Friday. With continued growth and the lack of volunteers, paid staffing has been reallocated because of added responsibilities of rescue services and medical assists calls. The Fire Protection Service also supports the implementation of a First Responders Program to assist EMS with providing quicker medical treatment to critically injured or ill patients. The proposed plan will provide facility management and quality fire ground officers during the day when most volunteer officers are not available. Currently, supervisors in the field and fire departments are on a rotating shift that allows them to work with subordinates only once every 10 days. The proposed plan calls for placing supervisors in the stations Monday through Friday for better management of the fire stations. The proposed plan will establish a sound foundation for fire protection by providing critical daytime support to the Volunteer Fire Departments. The recommendation is to hire a training officer and add one paid firefighter per shift at the 24 hour stations. Currently, there are 12 firefighters during the day countywide and 7 firefighters at night. If the proposed plan is adopted, there will be 21 firefighters during the day and 9 at night. This action will convert Lieutenants to Station Captains at the fire houses to better manage daytime functions. If the proposed plan is implemented September 1, 2000, the total cost of the reorganization is estimated at $386,000 for FY 2000-2001with a yearly obligation of $418,000 after FY 2000-2001. In closing, Fire Services Administrator Hall reported that the recommendation of the Board of Fire Commissioners is for the Board of County Commissioners to adopt the proposed plan with immediately implementing the training coordinator position and filling the other positions upon completion of the Phase II Annexation. He also advised that after meeting individually with the Winter Park and Seagate Fire Departments, these departments have conveyed an interest in continuing to assist the New Hanover County Fire Protection System under mutual aid agreements. Funding for these two fire departments will come primarily from the City of Wilmington due to annexation. Mr. Bill D’Emilio, President of the Board of Directors of the Winter Park Fire Department, expressed concern for removing the northern part of the Winter Park Fire District, comprised of the Spring View/Church Hill Estates area, to the Ogden and Wrightsboro Fire Departments. He advised that if the action recommended by the Board of Fire Commissioners is taken, over $1,000,000 in equipment and facilities will be lost as well as 30 members that consistently volunteer their time and expertise to the New Hanover County Fire Service. In January 1999, the Fire Administrator informed the Board of Fire Commissioners about a meeting with Assistant County Manager Dave Weaver, Commissioner Howell and the Chairman of the Fire Commission about developing a Post Phase II Annexation Plan to allow time for fire departments affected by the annexation to prepare for the event. Since that date, no plan has been developed by the Board of Fire Commissioners. No meetings have been scheduled by the Board of Fire Commissioners for discussion of the issue with the Winter Park Fire Department or Seagate Fire Department. A few weeks ago, a surprise vote was taken by the Board of Fire Commissioners to NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 138 remove the northern district from Winter Park Fire Department. The members of the Winter Park Fire Department want to know why this action was taken. The Winter Park Fire Department has done nothing to deserve removing the remaining district from its jurisdiction. This fire department has served New Hanover County for 50 years and the action taken cannot be a money issue because the City of Wilmington will be funding the department well in excess of the current County budget. The contract with the City is for a minimum of five years with a 3% increase in funding per year. The Winter Park Fire Department can continue to serve the northern district, perform mutual aid to other County fire departments, assist with rescue and medical calls at no expense to New Hanover County for at least five years. Removing the northern district will eliminate the Winter Park Fire Department from participating in the N. C. Firefighters’ Relief Fund. These funds represent ½ of 1% of homeowners’ insurance premiums collected in the primary district and are dispersed to fire departments from insurance companies on an annual basis. This fund pays members a pension fund and is used to assist firefighters and their families during emergencies. Without a primary district for Winter Park, this funding will cease. Mr. D’Emilio requested the Commissioners to allow the Winter Park Fire Department to retain the northern district because the fire station is closer, the service is free, and the members of the department have served this area for 50 years and they deserve the benefits of the Relief Fund. Chairman Caster asked if any members of the Board would like to comment. Vice-Chairman Greer requested an explanation of what happens to a fire station that is annexed by the City of Wilmington. Mr. D’EMilio responded that the City must guarantee to pay an annexed fire department ½ the amount of the fire tax collected in that district for five years. The City does not have to use the fire station, but the payment will continue for that period of time. If the northern district remains in the Winter Park Fire District, the members can still participate in the Relief and Pension Fund because the department will have a primary response district as required by State Statute. Fire Services Administrator Hall explained there are two different issues involved: (1) the State Pension Fund; and (2) the State Relief Fund. In order to be eligible to receive funds from the State Relief Fund, the fire department must have a primary district. However, members of the Seagate and Winter Park Fire Departments will be eligible to participate in the State Pension Fund which provides a monetary benefit after 20 years of service at age 55. Vice-Chairman Greer asked if volunteers are given credit by the State Pension Fund for the time they have served as a member of a volunteer fire department. Fire Services Administrator Hall responded that the State Pension Fund does allow credit for the time served as a volunteer. Chairman Caster asked Mr. D’Emilio if the Winter Park Fire Department had received any funds from the City for previous annexations. Mr. D’Emilio stated that he could not respond to previous annexations, but under the Phase I Annexation, the Winter Park Fire Department receives $600 per year. Commissioner Howell, a member of the Board of Fire Commissioners, informed the Board that a decision must be made on whether to keep Spring View as the primary district for the Winter Park Fire Department. When studying the issue, the Board of Fire Commissioners felt that the Ogden Volunteer Fire Department could respond more quickly because of a better traffic pattern and the number of full time firemen. Even though Winter Park is closer, it is difficult to access College Road and travel to the Spring View area. Mr. D’Emilio pointed out that any time there is a structural fire in New Hanover County, two NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 139 volunteer fire departments are dispatched at the same time. In the past, there has been no problem with reaching the Spring View area. He stated in his opinion, it is debatable that a truck dispatched from the Ogden Volunteer Fire Department can travel down Market Street, across to Smith Creek Parkway to College Road in a shorter time when the distance is greater. Fire Services Administrator Hall stated that all fire related emergencies in this area are not structural fires and do not have dual dispatch. Many responses are car fires, brush fires, and medical assist calls with the response from one fire station, which was another factor considered by the Board of Fire Commissioners when preparing the proposed plan. He also advised that the State Relief Fund was designed to assists volunteer firefighters in times of need. The fire departments cannot use these funds to purchase equipment, jackets, clothing, etc. The disbursement of this money must be approved by the Relief Fund Board of Directors at the local level and also by proper officials at the State level. Chairman Caster requested direction from the Board and called for a vote on whether to adopt the plan recommended by the Board of Fire Commissioners. Mr. Wilbur Davis, Chief of the Myrtle Grove Fire Department, spoke in support of the immediate hiring of a training coordinator and additional staffing after Phase II Annexation. He reported on the significant increase in the number of responses and stated that additional staffing is needed to meet the needs of the community. Commissioner Birzenieks asked Fire Services Administrator Hall if the proposed plan was unanimously adopted by the Board of Fire Commissioners. Fire Administrator Hall responded that the plan was unanimously adopted and recommended by the Board of Fire Commissioners. Mr. Steve Vosnock, a resident of 1109 Marathon Avenue, Castle Hayne, N. C., commented on serving as a member of the Castle Hayne Volunteer Fire Department for 20 years, and he expressed concern for the lack of leadership over firefighters during fires. With Phase II Annexation, the County fire service will be divided in the middle. He suggested implementing a procedure used by the City, which is to have one chief or assistant chief located at a fire station in the southern end of the county and one chief or assistant chief located in the northern end to respond to fire calls so leadership can be provided during fire events. Mr. Vosnock also referenced the fact that approximately 10 years ago, the Castle Hayne Volunteer Fire Department was ready to receive a better ISO rating to reduce rates on insurance premiums for homeowners in that district. Due to changes that occurred with the establishment of the Fire Service District, this did not happen. With more paid personnel, the Fire Service should move forward with obtaining a better ISO rating to reduce homeowner premiums throughout the unincorporated county. Fire Services Administrator Hall advised that the Fire Service was moving forward with applying for a better ISO rating; however, this responsibility has just been transferred from the N. C. Insurance Commission to the Office of the State Fire Marshal who will be charged with implementing a new program, which could require more time in applying for the rating. Chairman Caster called for a motion to approve or disapprove the plan as submitted by the Board of Fire Commissioners. Motion: Vice-Chairman Greer MOVED to approve the plan as recommended by the Board of Fire Commissioners. After commenting on the emotional issue of having to remove the Winter Park Fire Department from the Fire District after 50 years of volunteer service, Commissioner Howell stated he felt the proposed plan was right for the Fire Service, and he SECONDED THE MOTION. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 140 Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the plan is on file in the Fire Service Administration Office. APPROVAL OF 2001 SCHEDULE OF REGULAR MEETINGS TO BE HELD BY THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS Clerk to the Board, Lucie F. Harrell, presented the 2001 Schedule of regular meeting dates for the Board of County Commissioners. She advised that only one meeting was scheduled in July and stated that other meetings have been scheduled to accommodate holidays and dates of NCACC and NACo conferences. Discussion followed on whether one or two meetings should be scheduled in the month of July. Vice-Chairman Greer suggested leaving one meeting in July as presented on the schedule and calling another meeting if necessary. Chairman Caster called for a motion to approve the schedule as presented by the Clerk to the Board. Motion: Vice-Chairman Greer MOVED, SECONDED by Chairman Caster, to approve the schedule as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. COMMITTEE APPOINTMENTS Appointments to the Adult Home Care Community Advisory Committee Chairman Caster announced that three vacancies needed to be filled on the Adult Home Care Community Advisory Committee. He advised that three applications had been received with one member, Patricia G. Spear, being eligible for reappointment. Motion: After noting that only three applications had been received, Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer, to reappoint Patricia G. Spear to serve a 3-year term on the Adult Home Care Community Advisory Committee to expire August 31, 2003, and to appoint Milton R. Johnson and Robert H. Johnson, Jr., to serve 1-year initial terms with terms to expire August 31, 2001. Upon vote, the MOTION CARRIED UNANIMOUSLY. Appointments to the Board of Examiners of Electricians Chairman Caster announced that two vacancies on the Board of Examiners of Electricians needed to be filled. Three applications have been received and two of the applicants, Charles L. Robbins and James B. Steele desire to be reappointed. Motion: Commissioner Howell MOVED, SECONDED by Commissioner Birzenieks, to reappoint Charles L. Robbins and James B. Steele to serve two-year terms on the Board of Examiners of Electricians with the terms to expire September 1, 2002. Upon vote, the MOTION CARRIED UNANIMOUSLY. Appointment to the Board of Fire Commissioners Chairman Caster announced that one unexpired At-Large Community Representative vacancy needed to be filled on the Board of Fire Commissioners. He advised that six applications had been received, and he opened the floor to receive nominations. Commissioner Howell nominated James “Monte” Coughlin. The nomination was seconded by Vice-Chairman Greer. There being no further nominations, Chairman Caster declared the nominations closed and called for a vote. Vote: Upon vote, the Board unanimously appointed James “Monte” Coughlin to fill the unexpired At-Large Community Representative term on the Board of Fire Commissioners created by the resignation of William J. Horvath. The unexpired term will expire July 21, 2001. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 141 Appointment to the Board of Mechanical Examiners Chairman Caster announced that one unexpired term for a Mechanical Journeyman Class II position needed to be filled on the Board of Mechanical Examiners. He advised that only one application in the name of Larry W. Lee had been received. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis, to appoint Larry W. Lee to serve a 2 -year term on the Board of Mechanical Examiners with the term to expire August 31, 2002. Upon vote, the MOTION CARRIED UNANIMOUSLY. Appointment to the Citizens Solid Waste Advisory Board Chairman Caster announced that three at-large appointments needed to be made on the Citizens Solid Waste Advisory Board. He advised that only two applications had been received from Edgar C. Fox and Mary Helen Orth. After discussion of the Citizens Solid Waste Advisory Board being charged with development of a user fee system, the Board felt that more applications should be received before making appointments. The Clerk to the Board was requested to re-advertise the vacancies. Further discussion was held on receiving only one appointee from the municipalities. Commissioner Birzenieks asked if the representative submitted from the Town of Kure Beach should be ratified by the Board. Motion: After further discussion, Commissioner Birzenieks MOVED, SECONDED by Vice- Chairman Greer, to ratify the appointment of Tim Fuller as the Kure Beach representative on the Citizens Solid Waste Advisory Board. Appointments to the Commission for Women Chairman Caster announced that two unexpired terms needed to be filled on the Commission for Women. He advised that applications have been received from Christine R. Campel and Julie Anne Sax. Motion: Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer, to appoint Christine R. Campel to fill the unexpired term of Marilyn A. McConell to expire May 31, 2001 and appoint Julie Ann Sax to fill the unexpired term of Trude Rennick to expire May 31, 2002. Upon vote, the MOTION CARRIED UNANIMOUSLY. Appointments to the Human Services Allocation Advisory Committee Chairman Caster announced that two vacancies needed to be filled on the Human Services Allocations Advisory Committee. He advised that five applications have been received as well as a request from Mr. Achilles to be considered for a third term. He opened the floor to receive nominations. Chairman Caster nominated John A. Ranalli. The nomination was seconded by Commissioner Birzenieks. Chairman Caster asked if any conflict would exist with the appointment of Mr. Willis C. Baker since he is the New Hanover County Veterans Service Officer. County Manager O’Neal responded that no conflict of interest would exist with appointment of Mr. Baker but questioned whether he would have time to serve on the committee since he operates a one-man office. Assistant County Manager Patricia Melvin noted that she had spoken with Mr. Baker and he feels that he has ample time to serve on the Human Services Allocation Advisory Board. Commissioner Birzenieks nominated Willis C. Baker. The nomination was seconded by Commissioner Davis. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 142 There being no other nominations, Chairman Caster declared the nominations closed and called for a vote. Vote: Upon vote, the Board unanimously approved the appointment of John A. Ranalli and Willis C. Baker to serve 3-year terms on the Human Services Allocation Advisory Committee with the terms to expire June 30, 2003. Appointments to the Inspections Department Advisory Council Chairman Caster announced that five vacancies needed to be filled on the Inspections Department Advisory Council in the following categories: AIA/Engineer - Perry Davis - eligible for reappointment Elias J. Marsh Commercial Builder - G. Dale McGee Bruce L. McGuire Chuck Miller - eligible for reappointment Residential Builder/WCFHBA Member (unexpired term) - James E. Kenny Mechanical Contractor - Thomas L. Crittenden, Jr. Robert H. Williams Plumbing Contractor - James Miller - eligible for reappointment Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Howell, to reappoint Perry Davis as the AIA/Engineer representative, Chuck Miller as the Commercial Builder representative, and James Miller as the Plumbing Contractor representative to serve on the Inspections Department Advisory Council with the terms to expire on July 31, 2003. Upon vote, the MOTION CARRIED UNANIMOUSLY. Since only one application was received for the Residential Builder representative, Chairman Caster called for a vote to appoint James E. Kenny to the unexpired term. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis, to appoint James E. Kenny to fill the unexpired term of Terrance W. Bache on the Inspections Department Advisory Council as the Residential Builder representative with the term to expire July 31, 2001. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster opened the floor to receive nominations for the Mechanical Contractor representative. Commissioner Birzenieks nominated Robert H. Williams as the Mechanical Contractor. The nomination was seconded by Commissioner Davis. There being no further nominations, Chairman Caster declared the nominations closed and called for a vote. Vote: Upon vote, the Board unanimously appointed Robert H. Williams to serve a 3-year term as the Mechanical Contractor representative on the Inspections Department Advisory Council with the term to expire July 31, 2003. Appointments to the Library Advisory Board Chairman Caster announced that four vacancies needed to be filled on the Library Advisory Board. He advised that six applications have been received and stated that three applicants, Jane I. Grant, John L. Lauer and Nancy G. Millen are eligible for reappointment NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 143 Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis, to reappoint Jane I. Grant, John L. Lauer, and Nancy G. Millen to serve 3-year terms on the Library Advisory Board with the terms to expire August 31, 2003. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster opened the floor to receive nominations to fill the remaining vacancy. Chairman Caster nominated Emily Sue Ihrig. The nomination was seconded by Commissioner Davis. There being no further nominations, Chairman Caster declared the nominations closed and called for a vote. Vote: Upon vote, the Board unanimously appointed Emily Sue Ihrig to serve a 3-year term on the Library Advisory Board with the term to expire August 31, 2003. Appointments to the Nursing Home Community Advisory Committee Chairman Caster announced that four vacancies needed to be filled on the Nursing Home Community Advisory Committee. He advised that three applications were received, and one applicant, Steven R. Roberts, was eligible for reappointment. Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Birzenieks, to reappoint Steven R. Roberts to serve a 3-year term on the Nursing Home Community Advisory Committee with the term to expire August 31, 2003, and appoint Reverend John Fredlaw, D. Alton Parker, Jr., and Linda Register to serve 1-year initial terms on the Nursing Home Community Advisory Board with the terms to expire August 21, 2001. Upon vote, the MOTION CARRIED UNANIMOUSLY. PRESENTATION BY STAFF OF STATUS REPORT RELATED TO IMPLEMENTATION OF SOLID WASTE USER FEE SYSTEM Ms. Mylinda Jacobsen, Recycling Manager, reported that approximately eight weeks ago New Hanover County sent a delegation to visit Charleston County, South Carolina, to look at the Charleston Solid Waste User Fee system to determine if a similar type system could be implemented in New Hanover County. The Charleston Program is a well integrated program that enjoys support from the community and local governments. After reviewing the plan, the group felt that a similar system could work in New Hanover County. When returning from the trip, the group decided to survey other regional towns and counties for other types of user fee based systems. A chart was presented on a random sampling of user fee systems in other communities and it was apparent that the Charleston System would be more appropriate to use as a model for New Hanover County. Pros and cons were presented on the impact of a similar User Fee System based on the Charleston System and the impact of this type of system upon the citizens, haulers, and county government. The following results were found: Pros and Cons to Citizens : In New Hanover County a higher level of service would be provided to the citizens by expanding recycling services, providing curbside pick-up, yard waste pick-up, etc. One concern about a user fee system would be confusion about receiving two bills, one for the disposal services and one from the hauler for collections. An educational program would be offered to the citizens to assist them with clearly understanding the billing process and user fee system. Pros and Cons to Haulers: Benefits to the haulers would be an improved cash flow by leveling the playing field. Proprietary information would be protected and the pressure to construct transfer facilities would be reduced. The haulers will have to submit service account information on a monthly basis; however, Staff is in the process of developing a system that will make it easier for haulers, such as bi-monthly accounting or electronic filing. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 144 Pros and Cons to New Hanover County: The major benefit will be the provision of a higher level of service to the citizens at a minimal cost under the existing operating budget. There will be an incentive for locally generated trash to remain at county facilities, which will eliminate out-of-county removal of trash. The proposed user fee system will allow the department to become an enterprise operation without a general fund transfer to the Environmental Management Fund Balance. One issue of concern is that the property tax is collected on a calendar year and the budget operates on a fiscal year, which could create a problem; however, the Budget Director does not feel this will be a problem. Commissioner Davis asked if the County decides to implement a fee based system similar to the Charleston Plan, will this eliminate taxpayer monies being transferred from the general fund to subsidize the Environmental Management operation. County Manager O’Neal explained that $2 million is transferred to the WASTEC Facility which comes from the undesignated portion of the ½ sales tax; therefore, this is a transfer of ½ sales tax money into the general fund. Ms. Jacobsen continued the presentation by reporting that a working draft of a user fee system is in place. At this time, it appears the proposed fee will be $75 to $85 per household per year for services comparable to the Charleston Plan. Within a few weeks, meetings will be held with haulers and municipalities. Some discussion has already begun, but more in depth discussion is needed. As per a recommendation from the County Manager, a Work Session needs to be held to thoroughly discuss the fee structure and draft plan. Vice-Chairman Greer explained that the Board of County Commissioners will have to determine the amount of revenue generated from the current tip fee of $32 and the amount of revenue that will be generated from the $75 to $85 fee. Services will be expanded, but the County will be doubling the tip fee. Director Church explained that it is not uncommon for residents in the unincorporated area to pay $18 per month for garbage collection once a week. Eight dollars of the $18 is for disposal, overhead and profit, which means the resident is paying $96 per year for disposal. If $10 of the $18 is for collection, the cost to the resident is $120 per year for a total cost of $216 per year. Under the proposed user fee system, a resident will be charged $88 per year out of which $7.73 cents per month would pay for disposal that is less than the current $8 per month with an expanded program providing recycling services, household hazardous waste services, bulky items services, and collection of yard waste. The proposed plan will increase the level of services at basically the same price. Commissioner Davis stated that he did not want to implement a plan that will result in the citizens paying a huge tip fee to generate more money. Without some control, the tip fee could become totally unacceptable. Director Church explained that under the proposed system, the tip fee would be eliminated. There would be no tip fee when a resident goes to the Landfill or a commercial account uses the Landfill or WASTEC. In the case of a resident, the fee will be prepaid, and in the case of commercial accounts, the fee will be paid in arrears. For commercial accounts, the fee would be based on the number of times the box was dumped over a period of time with the fee being based on cubic yards. The goal of the Environmental Management Department is to avoid any significant increase in fees that are now being paid. Currently, when a hauler picks up trash for a commercial account there is a surcharge attached to the tip fee of $32 per ton. This means that the commercial account is paying $36 per ton. Vice-Chairman Greer asked if the commercial customer could be hurt by basing the fee on a full box. Director Church responded if the box if not full, it would depend upon whether the waste hauler or commercial account would benefit. In Charleston, one commercial account found out the company was paying for volume based upon a full box. This company eliminated the problem by NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 145 requesting a smaller box or having the trash picked up only once a week instead of twice a week. Under the proposed system, there is potential for commercial accounts to save money. County Manager O’Neal advised that the intent of the presentation was to hold a Work Session to thoroughly discuss the proposed plan. He stated that Staff would be ready within a month. After discussion, the County Manager and Clerk to the Board, were requested to arrange an appropriate time for the Work Session to be held and report back to the Board. STATUS REPORT ON DRAINAGE PROJECTS County Engineer, Wyatt E. Blanchard, reported on the following drainage projects: Runnymeade: All work has been completed as planned except for minor clean up, which will have to be done by hand. The citizens have already seen a difference in flooding from the removal of debris, but Staff does have a concern about whether the residents will continue to maintain the ditch banks. Walnut Hills: The N. C. Department of Transportation (NCDOT) will have to lower the downstream culvert along Rock Hill Road to allow the County to lower the pipe in the ditch. A meeting is scheduled with the NCDOT next week, and it is hoped that the project will begin within a few weeks. Big Gum Branch: Debris has been cleaned from the run of the branch on the west side of Highway 132 to allow water to flow from the Kings Grant area. There is also a problem with removing a beaver dam, and the Corps of Engineers will not allow the work to be done with equipment. The beaver dam will have to removed by hand. Heritage Woods: A portion of the branch has been cleaned from Castle Hayne Road into the subdivision which can be cleaned with equipment. The remaining work must be performed by hand and prison labor will not be available until November. Prince George Estates: Work is being performed behind several houses that have flooded along the creek; however, a problem has been experienced with acquiring easements. In concluding the report, County Engineer Blanchard said the process has been slow because of the regulations imposed by the Corps of Engineers, the sporadic schedule of prison labor, and the time required to perform work by hand. The positive side is that residents have seen a great improvement in drainage after completion of the projects. Chairman Caster asked why more inmates are not working. County Engineer Blanchard responded that the inmates have to volunteer to work, and it is also difficult to find laborers who want this type of work. Commissioner Birzenieks expressed concern for not being able to acquire prison inmates to perform this work. He suggested contacting the Secretary of the N. C. Department of Correction, the Governor, and the legislative delegation to request assistance in obtaining prison inmates to perform this work. County Engineer Blanchard asked if the Board would like to schedule a Work Session to discuss this issue with the Corps of Engineers. Vice-Chairman Greer suggested if the Board decides to meet with the Corps of Engineers, Representative McIntrye, Senator Edwards, Representative Clayton and Senator Helms should be invited to attend the meeting. Chairman Caster said if the Congressmen cannot attend the meeting, their aides should be invited. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 146 After further discussion, Staff was requested to schedule a Work Session with the Corps of Engineers and invite elected officials or aides to attend the meeting. MEETING CONVENED FROM REGULAR SESSION TO HOLD A REGULAR MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman Caster convened from Regular Session at 12:11 p.m. to hold a meeting of the Water and Sewer District. Chairman Caster reconvened to Regular Session at 12:21 p.m. MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE BOARD OF EQUALIZATION AND REVIEW Chairman Caster convened from Regular Session at 12:23 p.m. to hold a meeting of the Board of Equalization and Review. Chairman Caster reconvened to Regular Session at 12:31 p.m. DISCUSSION OF CONSENT AGENDA ITEM 9, AWARD OF CONTRACT FOR CONSTRUCTION OF WHITE GOODS PROCESSING AREA AT THE NEW HANOVER COUNTY LANDFILL Finance Director Shell referenced the need to explain the budget amendment accompanying Consent Agenda Item 9 and reported the funding was an accumulation of white goods monies received from a White Goods grant. Since the $248,851 has to be spent in order for the Environmental Management Department to be eligible for future White Goods grant funding, this money was transferred into the fund balance. The fund balance in Environmental Management is approximately $4,300,000 out of which $1,673,000 was appropriated as part of the FY 2000-2001 budget and $248,851 will come from the fund balance if the Board approves the construction of a white goods processing pad. There will be a rollover of projects that will be presented at the September meeting; however, there is sufficient money in the Environmental Management fund balance to pay for these items. Chairman Caster called for a vote to approve Consent Agenda Item 9. Motion: Commissioner Birzenieks, MOVED SECONDED by Vice-Chairman Greer, to approve Consent Agenda Item 9 as presented. ADDITIONAL ITEMS - COUNTY COMMISSIONERS Acceptance of Gates Foundation Grants County Manager O’Neal reported that the New Hanover County Library was applying for two grants from the Gates Foundation. The first grant will provide public access computers and software at the Main Library, Carolina Beach Library, and the Law Library. It will also allow the County to purchase additional computers at a discounted rate, if desired. The second grant will provide a training lab at the Northeast Regional Library. A supplemental grant from the State Library will assist with equipping the computer lab that will be available at a later date. The total value of all grant applications is $87,575. The Gates Foundation will allow four library staff members to attend a week training session on managing computer technology and software. The only cost to New Hanover County will be in finishing and equipping the lab space at the Northeast Regional Library. If needed, funds are available in the project budget to cover this cost estimated between $7,000 to $20,000. Mr. Harry Tuchmayer, Assistant Library Director, informed the Board that he had met with IT Director Bill Clontz to work out networking issues that are involved with the software. He advised that Director Clontz was satisfied with how the software relates to other programs. Motion: Vice-Chairman Greer MOVED, SECONDED by Chairman Caster, to approve the grant application, accept the Gates State Partnership Grant, and the Gates Computer Lab Grant. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 147 Discussion of Receipt of Proposed Budget for New Hanover Regional Medical Center Commissioner Birzenieks asked if the New Hanover Regional Medical Center’s proposed budget had been received by the members of the Board. Chairman Caster responded that he had received a copy of the budget last week. County Manager O’Neal stated that he did not recall receiving a copy of the budget. Commissioner Birzenieks requested County Attorney Copley to check into the lease agreement to confirm that the proposed budget must be presented to the Board of County Commissioners before being approved by the Medical Center Board of Trustees. He noted that the hospital budget was scheduled to be adopted Tuesday, August 22, 2000, and he wanted to be sure the Commissioners had reviewed the budget. County Attorney Copley responded that she would be glad to check into the requirements of the lease agreement and report back to Commissioner Birzenieks the next morning. Discussion of Group Home on Thomas Drive Commissioner Birzenieks commented on receiving calls about a group home to be placed on Thomas Drive, and he asked if the Board had been involved with the issue. Chairman Caster advised that Ms. Efoma Machupa appeared before the Board requesting an exception to the State moratorium to open a family care home exclusively for the deaf and hard of hearing in New Hanover County since the closest home is located in Charlotte, North Carolina. The Board agreed to write a letter of support but no reference was made as to where the home would be located. The proposed location is in the City Limits; therefore, the Wilmington City Council will have to address this issue. Commissioner Birzenieks expressed appreciation to Chairman Caster for the explanation. Discussion of Soccer Fields Commissioner Davis asked if the four soccer fields were open at Eaton School and if one of the fields was a practice field. Parks Director Neal Lewis explained that a misunderstanding occurred when the fields were being discussed. Four fields were to be located on the Eaton School site and there was discussion of developing an auxiliary practice field on a small triangular site; however, there was not enough space to develop the proposed practice field. When the lease agreement was written, the document referred to four game fields and a practice field which was incorrect. Four game quality soccer fields have been built at Eaton School with no practice field. Commissioner Davis spoke on being informed that soccer fields at Eaton School would not be ready for the fall schedule, but for the spring schedule, which means that New Hanover County has not provided the four fields promised by the Commissioners to the soccer community. He advised that after discussing this matter with Parks Director Lewis, he has indicated that the fields can be used for the fall soccer season. He requested an explanation. Parks Director Lewis advised that he had received an e-mail from the Executive Director of the Cape Fear Soccer Association informing the County that a schedule would be developed to delay using soccer fields at Eaton School until the end of September. Due to the lack of rain in June, the hybrid Bermuda grass did not receive sufficient water even though the fields were irrigated. With recent rains, the grass should be in good shape by the end of September. Problems were also experienced with grading the 15 acres to the tolerance required for soccer fields. Unfortunately, the contractor did not have the type of equipment needed to grade the field. Commissioner Davis asked Parks Director Lewis if the Cape Fear Soccer Association can use the four fields at Eaton School for the fall schedule. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 148 Parks Director Lewis responded that the fields can be used; however, if the Soccer Association waits until the end of September, the fields will be in better shape. Commissioner Davis also commented on the Soccer Association planning to use a field at Hoggard High School and at the last minute school officials informed the Association that the field could not be used. The Association also said that New Hanover County has a lease with the Board of Education to enable the County to tell school officials that this field can be used by the Soccer Association. Parks Director Lewis explained when plans were made to construct the stadium at Hoggard High School, discussion was held about the use of the existing soccer facility. County Staff made it very clear, that no loss of fields should be incurred by the County. When the plans were drawn, it appeared there would be no loss of fields, but in reality one field was lost because the Hoggard football team needed a place to practice. After discussion with Hoggad school officials, it was agreed that the football team would be off the field by 6:00 p.m. so the soccer teams could use the field. Assistant County Manager Weaver stated after hearing from the Cape Fear Soccer Association about Hoggard using the field for the football team, he called Dr. Sherian and other members of the school staff to discuss the matter. He was told that regardless of the lease agreement, Hoggard High School needed the additional field for practice. County Manager O’Neal pointed out that no officials from Hoggard High School contacted the County about use of the field. As previously stated, the Soccer Association made the County aware of the situation. He stated that he was in the process of trying to arrange a meeting with Chairman Caster, Superintendent Morris, Dr. Sherian, Assistant County Manager Weaver and he to discuss further discuss the problem. Commissioner Birzenieks asked if there was a lease agreement between New Hanover County and the Board of Education about use of the fields at Hoggard. Assistant County Manager Weaver responded that New Hanover County does have a lease agreement with the Board of Education. The lease calls for the fields to be available for school use and from time to time upon mutual agreement. Parks Director Lewis explained that the Hoggard High School lease was different from other lease agreements. The County leased a piece of raw wooded land, and the City and County built athletic fields on this site. This is why the lease says the schools can use the fields from time to time as agreed upon by both parties. Vice-Chairman Greer explained that the County and City constructed the fields and a lease agreement was prepared between New Hanover County and the Board of Education for 25 years. When Hoggard school officials wanted to move fields to accommodate the construction of the new stadium, the Soccer Association appeared before the Parks Advisory Board and expressed concern for losing these fields. After discussion of this matter with Hoggard school officials, the Parks Advisory Board was informed that the exact number of fields would be provided on school property with a lease for use of those fields in a different location. The Parks Advisory Board agreed to this arrangement and presented it to the Board of County Commissioners who agreed on this recommendation. Unfortunately, a lease agreement was never prepared. The County Commissioners need to stop discussing this issue with school officials and inform the Board of Education that New Hanover County wants the soccer fields agreed upon and demanded by the citizens. Commissioner Birzenieks expressed concern for being blamed for a situation of this type when the Commissioners have made every effort to provide soccer fields to the citizens. If the project has to be stopped for the County to claim the land, it will just have to be done. Commissioner Davis asked what should be done to resolve this matter. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 149 County Manager O’Neal responded that all parties involved need to clearly understand that when an agreement is reached, the necessary paper work should be prepared and executed. Commissioner Davis asked if this means that a lease agreement was never prepared on the promise made by the Hoggard school officials. Parks Director Lewis explained that a lease is in place and it clearly states that a mutual agreement has to be reached by both parties if changes occur. The County learned about the use of the fields after the fact, which was not right. Commissioner Davis asked if the action taken by the school officials was right or wrong. Assistant County Manager Weaver responded that the action taken was in violation of the lease; however, the County was not informed about the use of the field by the Hoggard football team until the Parks Department was contacted by the Cape Fear Soccer Association two days before the fall season. If school officials had informed the County about the need to use the field, Staff would have been glad to work with them in trying to reschedule games. The basic attitude from the school officials was to come in and take over the field, which was difficult to accept. For several years, County Staff has made an effort to develop a good relationship with the Soccer Association, and in one afternoon this relationship was ruined by the action of school officials. Chairman Caster commented on having a joint meeting with the Board of Education on August 31 and he suggested placing this item on the agenda. Commissioner Davis spoke on criticism received about the County allowing a Frisbee League to use fields located in the Castle Hayne Park, and he requested an explanation. Director Lewis explained that a new sport called Ultimate Frisbee is becoming a popular game. This sport is a combination of flag football played with a frisbee. The Wilmington Frisbee League has been in existence for three years. The league played two years at Hoggard, and this year the team was moved to athletic fields at Castle Hayne Park due to construction of the Hoggard stadium and the need to renovate some fields at Ogden Park. This is a summer sport and no problems have been experienced with wear and tear on the fields at Castle Hayne Park until two weeks ago when the league played on wet fields. The officials admitted that a poor decision was made which resulted in damage to the fields; however, the fields have been re-seeded with bermuda grass and are in good shape for the fall soccer season. Discussion followed on who accepts the responsibility of determining when a team should not play on a field because of wetness or overuse. Director Lewis advised that currently people in charge of the teams and programs are responsible for making these types of decisions. The Parks Department has not been involved in this process, but as programs continue to expand, County Staff will have to become a part of the decision making process. After further discussion, Chairman Caster recommended allowing the Parks Advisory Board to develop a policy that will limit the use of fields to avoid overuse and damage occurring from playing on fields that are too wet. Commissioner Birzenieks requested County Manager O’Neal to provide a complete inventory of county owned athletic fields and show which fields are leased. County Manager O’Neal responded that he would be glad to furnish an inventory of all county owned fields. Commissioner Birzenieks expressed concern for the public not understanding that every effort has been made by the Board of County Commissioners to provide additional athletic fields. He also expressed concern for the amount of misinformation being reported about the jail project. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 150 County Manager O’Neal suggested holding public forums in different places throughout the County with staff making presentations on the jail issue or the use of athletic fields. Another option would be to run an ad in the newspaper explaining the facts about the issue. Vice-Chairman Greer asked if the Commissioners would like to forward a letter to the Board of Education and tell them that New Hanover County will take over the use of the fields if the lease is not fulfilled. Chairman Caster suggested requesting the County Manager to arrange a meeting with Dr. Morris and staff to further discuss the use of fields. Commissioner Birzenieks asked if everything has been done by the County to provide more athletic fields. Director Lewis stated without purchasing new land to provide more fields, the County has done everything possible to construct new fields and renovate existing fields. The open space bond referendum was not approved by the voters, and additional land will have to be purchased to provide more fields. The County Commissioners are not given enough credit for the amount of money spent for public recreation in New Hanover County. Many people do not realize that athletic fields and facilities for schools are paid for by the County, and many citizens are not aware of the facilities at Ogden and Castle Hayne Parks as well as the proposed plan for Veterans Park. The agreements with the Board of Education have always been a problem from a working point of view. The schools must comply to all agreements, and it is imperative that agreements for the use of Veterans Parks are clearly understood by school officials. Chairman Caster expressed concern for the Board of Education and Board of County Commissioners not being able to agree upon issues and carry them out in a satisfactory way that will benefit the entire community. Discussion by New Hanover Regional Medical Center to Transfer the Coastal Consumer Health Library to the New Hanover County Public Library Chairman Caster advised that a request had been received from the Medical Center to relocate the Coastal Consumer Health Library to the New Hanover County Public Library. He requested the Board to forward this request to the Library Advisory Board for a recommendation. County Manager O’Neal informed the Board that discussion has been held with the Library Advisory Board and stated this item would be placed on the agenda in September. Adoption of Resolution of Support for the Michael K. Hooker Higher Education Facilities Financing Bond Referendum for Improvements of Community Colleges and Universities Chairman Caster reported that the Community Growth Planning Team has requested the Board to adopt a resolution of support for the $3.1 billion Michael K. Hooker Higher Education Facilities Financing Bond Referendum package approved by the N. C. General Assembly to assist community colleges and universities in meeting their facility needs. He requested direction from the Board. Motion: After discussing the need to support the bond referendum, Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to adopt a resolution of support for the $3.1 million Michael K. Hooker Higher Education Facilities Financing Bond Referendum. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXVI, Page 14. ADDITIONAL ITEMS - COUNTY MANAGER Discussion of Work Session with the Airlie Foundation Board County Manager O’Neal advised that he was working on a date to schedule a Work Session NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28 MINUTES OF REGULAR MEETING, AUGUST 21, 2000 PAGE 151 with the Airlie Foundation Board. Once a convenient time has been selected, the Board will be informed. CLOSED SESSION Chairman Caster announced that the Board needed to convene to Closed Session pursuant to NCGS 143-318.11(a)(b) and NCGS 143-318-(a)(3) to consult with the County Attorney. Chairman Caster called for a motion to convene to Closed Session. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to convene to Closed Session as stated and requested by the Chairman. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster convened from Regular Session to Closed Session at 1:12 p.m. Chairman Caster reconvened to Regular Session at 2:20 p.m. Chairman Caster reported that during the Closed Session pursuant to NCGS 143-318.11(a)(b) for negotiation of a price to acquire real property, the Board directed Staff on the terms and conditions for the purchase of property with no action taken. Further instructions were also given to Staff pertaining to the matter of the acquisition. Chairman Caster reported on the matter pursuant to NCGS 143-318.11(a)(3), the Board did not take action. ADJOURNMENT Chairman Caster called for a motion to adjourn the meeting. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to adjourn the meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster adjourned the meeting at 2:30 p.m. Respectfully submitted, Lucie F. Harrell Clerk to the Board