2000-09-18 Regular Meeting
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 190
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular Session on Monday,
September 18, 2000 at 9:00 a.m. in the Assembly Room of the New Hanover County Courthouse,
24 North Third Street, Wilmington, North Carolina.
Members present were Commissioner Buzz Birzenieks; Commissioner Ted Davis, Jr;
Commissioner Charles R. Howell; Vice-Chairman Robert G. Greer; Chairman William A. Caster; and
County Manager, Allen O’Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie
F. Harrell.
Chairman Caster called the meeting to order and welcomed everyone present
INVOCATION AND PLEDGE OF ALLEGIANCE
Clerk to the Board, Lucie F. Harrell, gave the invocation.
Commissioner Birzenieks led the audience in the Pledge of Allegiance to the Flag.
NON-AGENDA ITEMS
Chairman Caster announced that time had been reserved to allow the public to present an item
that was not listed on the Regular Agenda or comment on an item listed on the Consent Agenda. He
requested all persons speaking to limit their remarks to three minutes.
No items were presented from the public.
Chairman Caster announced that Item 9, consideration of transferring the Coastal Consumer
Health Library into the New Hanover County Public Library System, had been removed from the
Regular Agenda.
APPROVAL OF CONSENT AGENDA
Chairman Caster announced that Item 10 regarding the application for a Local Law
Enforcement Block Grant had been removed from the Consent Agenda. He also requested the Board
to adopt a resolution of support for the fall “Litter Sweep” campaign as part of the Consent Agenda.
Commissioner Birzenieks requested further discussion of Consent Agenda Item 11.
Vice-Chairman Greer requested further discussion of Consent Agenda Item 2.
Discussion of Consent Agenda item 2, Authorization to Submit a Grant to the Philip Morris
Foundation to Fund a Pilot Project to Enhance the Home Delivered Meal Program
Vice-Chairman Greer expressed concern for grant funds in the amount of $89,845 from the
Philip Morris Foundation being used to study the nutritional needs of the recipients instead of serving
meals to elderly persons on the waiting list at the Department of Aging. He asked if the money could
be spent to provide meals to more people.
County Manager O’Neal responded that he would be glad to check with the Director of Aging
and report back to Vice-Chairman Greer.
Discussion of Consent Agenda Item 11, a Request for Approval of Child Protective Services
and Child Welfare Positions
After speaking on being supportive of the grant funded positions, Commissioner Birzenieks
stressed the importance of all new employees being told that if grant funding is not received next year,
the positions will be eliminated.
County Manager O’Neal explained that this caveat was placed on all grant funded positions
and advised that all employees are informed about this condition when hired.
Chairman Caster asked Vice-Chairman Greer if he was satisfied with the response from the
County Manager regarding Consent Agenda Item 2. Vice-Chairman Greer responded that he
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 191
supported the grant application; however, he hoped that every effort would be made to feed more
elderly people with the funding if the grant is awarded.
Chairman Caster called for a motion to approve the Consent Agenda.
Motion:
Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to approve
the items on the Consent Agenda with removal of Item 10 and adoption of a resolution of support
for the fall “Litter Sweep” campaign. Upon vote, the MOTION CARRIED UNANIMOUSLY.
CONSENT AGENDA
Acceptance of Grant from Senior Center General Purpose Funds for Department of Aging
and Approval of Associated Budget Amendment #01-0039
The Commissioners accepted a grant in the amount of $6,098 from the Senior Center General
Purpose Fund for the Department of Aging and approved the associated budget amendment listed
below. Sufficient funds are in the Senior Center’s approved budget to cover the required 10% match.
Budget Amendment #01-0039 - Department of Aging
ADJUSTMENTDEBITCREDIT
Aging/Senior Center:
Aging Social Services State $231
Salaries and Wages $231
Explanation:
To reduce the budget by $231 to agree with the actual grant award.
Authorization for the Department of Aging to File a Grant Application to the Philip Morris
Foundation to Fund a Pilot Project to Enhance the Home Delivered Meal Program
The Commissioners authorized the Department of Aging to file a grant application to the
Philip Morris Foundation in the amount of $89,545 to enhance the Home Delivered Meal program.
If the grant is awarded, the funds will be used to implement a pilot program to train volunteers to
conduct 6-month home assessments and conduct a nutrition survey to determine the needs of the
elderly and their malnutrition risks.
Authorization for the Health Department to File a Grant Application to the Elton John AIDS
Foundation to Fund Enhanced Counseling Program for HIV/AIDS Prevention
The Commissioners authorized the Health Department to file a grant application in the amount
of $48,000 to the Elton John AIDS Foundation to start an Enhanced Counseling Program, which the
Board of Health approved at its September meeting. The funding will include a new full-time masters
level Social Worker to implement the program. This will enable the Health Department to provide
enhanced counseling services to newly diagnosed HIV-infected individuals and high risk Sexually
Transmitted Disease (STD) clinic users. The Enhanced Counseling Program will assist these
individuals in accessing resources and preventing the transmission of this disease to others.
Approval of Northeast Regional Library Change Order to Contract #99-0366 and Approval
of Associated Budget Amendment #2001-06
The Commissioners approved a change order to Contract #99-0366 for Hale Construction
and approved associated Budget Amendment #2001-06 as listed below to renovate the space leased
by UNCW in the Northeast Branch Library. UNCW will reimburse the County $279,092 for
renovation of the space.
#2001-06ADJUSTMENTDEBITCREDIT
Northeast Regional Library Capital Project:
Installment Loan Proceeds $426,134
Contributions/Builders $279,092
Capital Project Expense$705,226
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 192
Explanation:
To budget funds for the UNCW renovation (Hale Construction) at the Northeast
Regional Library
Adoption of Resolution to Extend Due Date of the Principal Component of Installment
Payments for Financing the Purchase of Airlie Gardens
The Commissioners adopted a resolution and approved a contract amendment to extend the
November 1, 2000, due date of the principal component of installment payments for financing the
purchase of Airlie Gardens for a period of 180 days. The original plan was to refinance this debt by
the due date through Certificates of Participation. The Certificates of Participation process has been
delayed; therefore, First Union National Bank has agreed to extend the financing agreement for 180
days.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in
Exhibit Book XXVI, Page 16.
Adoption of Resolution to Award Bid #01-0103 to Xerox Engineering Systems for the Purchase
of a Digital Document System and Trade-In of a Surplus XEROX 2515 Printer - Register of
Deeds
The Commissioners adopted a resolution to award Bid #01-0103 and approve the draft
contract to Xerox Engineering Systems in the amount of $36,115 to purchase a digital document
system, including the trade-in of a Xerox 2515 printer for the Register of Deeds. The Chairman was
authorized to execute the necessary documents.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in
Exhibit Book XXVI, Page 16.
Approval of Release of Value - Tax Department
The Commissioners approved the release of the following late listing penalty as this was the
taxpayer’s first offense:
Shafune Inc., d/b/a Nevada Bob’s Discount Golf$ 32.13
The Commissioners approved a Senior Citizen/Disability Exclusion for the following
taxpayers:
Dutton, Lois G.$20,000
Hite, Ernestine B$20,000
MacWilliam, Allise$20,000
Acceptance of Tax Collection Reports Through August 31, 2000
The Commissioners accepted the following Tax Collection Reports through August 31, 2000,
as submitted by the Collector of the Revenue, Patricia J. Raynor:
New Hanover County Fire District
New Hanover County
Copies of the Tax Collection Reports are hereby incorporated as a part of the minutes and are
contained in Exhibit Book XXVI, Page 16.
Authorization for the Chairman to Write a Letter to North Carolina General Assembly
Requesting Support for Regional Transportation Needs
The Commissioners approved sending a letter to the North Carolina General Assembly
requesting legislators to expedite completion of the US Highway 17 connector between I-40 north
of Wilmington and the US Highway 17 South in Brunswick County.
Approval of Child Protective Services and Child Welfare Positions and Approval of Associated
Budget Amendment #01-0041 - Department of Social Services
The Commissioners approved nine (9) new Child Protective and Child Welfare positions in
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 193
the Department of Social Services and approved the associated budget amendment listed below
subject to the condition that the positions will be eliminated if the State stops funding in the future.
In recognition of the increasing demands for Child Protective Services, the 2000 North
Carolina General Assembly appropriated $7,260,000 to create new child welfare positions in the
counties. Based on workload standards, the N. C. Division of Social Services determined that New
Hanover County needed nine (9) new positions and allocated an annual amount of $587,205 to the
Department of Social Services. No county match is required.
ADJUSTMENTDEBITCREDIT
Social Services/DSS-Administration:
DSS Administrative Grants $440,404
Salaries and Wages$400,404
Contracted Services$ 40,000
Explanation:
To budget nine (9) months staffing/administration costs for the new State
appropriation. Social Services will contract with other organizations to provide services to clients.
Adoption of Resolution Declaring September as “Sickle Cell Awareness Month”
“Sickle Cell Awareness
The Commissioners adopted a resolution declaring September as
Month”
in New Hanover County.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in
Exhibit Book XXVI, Page 16.
Adoption of Resolution Proclaiming October as “Cape Fear River Awareness Month” in New
Hanover County
“Cape Fear Awareness
The Commissioners adopted a resolution proclaiming October as
Month”
in New Hanover County.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in
Exhibit Book XXVI, Page 16.
Approval of Budget Amendment #01-0029 to Budget Appropriated Funds Balance for
Outstanding Purchase Orders as of June 30, 2000
The Commissioners approved the following budget amendment:
DEPARTMENT: Various
ADJUSTMENT DEBITCREDIT
General Fund:
County Commissioners
Appropriated Fund Balance $1,385,026
Human Resources:
Departmental Supplies$ 5,365
Information Technology:
Departmental Supplies$ 3,406
Other Improvements$ 3,945
Capital Outlay - Equipment$ 5,842
Tax:
Other Improvements$19,086
Register of Deeds:
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 194
(Budget Amendment #01-0029 Continued)DEBITCREDIT
Contracted Services$175,605
Maint. & Repairs - Equipment$ 2,844
Capital Outlay - Equipment$228,448
Vehicle Management:
Capital Outlay - Equipment$ 21,460
Property Management:
Maint. & Repairs-Buildings & Grounds$166,090
Building$142,305
Capital Outlay - Equipment$ 5,320
Engineering:
Contracted Services$ 14,400
Sheriff - 911:
Contracted Services$ 720
Maint. & Repairs - Equipment$ 11,494
Departmental Supplies$112,762
Capital Outlay - Equipment$ 9,210
Sheriff - Jail
Contracted Services$ 2,160
Departmental Supplies 3,200
Capital Outlay - Equipment$ 25,776
Sheriff/Jail-Out of County Housing:
Departmental Supplies$ 400
Capital Outlay - Equipment$ 5,950
Emergency Management:
Departmental Supplies$ 5,658
Motor Vehicle Purchases$ 36,502
Courts - Clerk of Superior Court:
Departmental Supplies$ 975
Inspections:
Contracted Services$ 11,450
Departmental Supplies$ 4,880
Capital Outlay - Equipment$ 68,777
Planning:
Contracted Services$ 9,163
Printing Charges$ 5,778
Cooperative Extension Service:
Maint. & Repairs - Buildings & Grounds$ 3,400
Other Improvements$ 19,165
Airlie Gardens:
Signage$ 3,951
Environmental Health:
Departmental Supplies$ 170
Animal Control:
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 195
Budget Amendment #01-0029 Continued)DEBITCREDIT
(
Contracted Services$ 1,920
Capital Outlay - Equipment$ 2,200
Health Administration:
Other Improvements$ 86,828
Epidemiology:
Capital Outlay - Equipment$ 45,353
Navigator:
Departmental Supplies$ 170
Health Check:
Departmental Supplies$ 170
Jail Health:
Departmental Supplies$ 170
Health Education:
Departmental Supplies$ 1,450
Social Services/Administration:
Departmental Supplies$ 2,263
Capital Outlay - Equipment$ 3,329
Library:
Contracted Services$ 32,324
Departmental Supplies$ 105
Capital Outlay - Equipment$ 6,903
Motor Vehicle Purchases$ 14,059
Parks:
Other Improvements$ 11,474
Museum:
Contracted Services$ 10,500
Maint. & Repairs- Equipment$ 5,676
Printing Charges $ 5,000
Departmental Supplies$ 1,500
Other Improvements$ 15,500
Capital Outlay - Equipment$ 2,475
Fire District:
Fire Departments:
Appropriated Fund Balance$ 25,136
Capital Outlay - Equipment$ 13,500
Fire Administration:
Departmental Supplies$ 482
Safety Equipment$ 1,100
Capital Outlay - Equipment$ 7,698
Fire Operations:
Firefighting Supplies$ 713
Safety Equipment$ 1,643
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 196
(Budget Amendment #01-0029 Continued)DEBITCREDIT
Environmental Management Fund:
Landfill Operations:
Appropriated Fund Balance$343,797
Contracted Services$323,249
Main. & Repairs - Landfill$ 6,250
Other Improvements$ 8,970
Recycling:
Contracted Services$ 5,328
Sewer Operating Fund:
Appropriated Fund Balance$605,742
Water and Sewer Finance:
Revolving Loan Fund$ 868
Water and Sewer Engineering:
Contracted Services$357,925
Maint. & Repairs - Equipment$ 1,600
Departmental Supplies$ 11,300
Other Improvements$ 58,021
Capital Outlay - Equipment$171,361
Motor Vehicle Purchases$ 4,667
Explanation:
To budget appropriated funds balance for outstanding purchase orders as of June 30,
2000. The amounts should be added to each appropriation as it appears in the Budget Ordinance
in order to account for the payment against the fiscal year in which it is paid. (Adopted in the Budget
Ordinances for FY 2000-2001 dated June 19, 2000).
Approval of Budget Amendment #01-0038 to Rollover Expenditures from FY 1999-2000 to FY
2000-2001
The Commissioners approved the following budget amendment:
DEPARTMENT: Various
BUDGET AMENDMENT #: 01-0038
ADJUSTMENT DEBITCREDIT
General Fund:
County Commissioners:
Appropriated Fund Balance $1,440,854
Social Services:
NHC Hurricane Floyd Relief Funds:
Floyd Recovery Housing Assistance$ 82,136
Floyd Relief$ 34,468
Information Technology:
Capital Outlay - Equipment$ 26,111
Tax:
Capital Outlay - Equipment$ 13,290
Register of Deeds:
Capital Outlay - Equipment$150,591
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 197
(Budget Amendment #01-0038 Continued)DEBITCREDIT
Property Management:
Building$138,000
Engineering:
Capital Outlay - Equipment$ 14,000
Non-Departmental:
Public Access Channel$ 48,500
Contracted Services$ 63,000
Sheriff - 911:
Contracted Services$ 69,457
Maint. & Repairs - Equipment$146,546
Computer Expenses$183,122
Emergency Management:
Communications Tower:
Departmental Supplies$ 5,600
Courts - District Attorney:
Contracted Services$ 4,492
Airlie Gardens:
Maint. & Repairs - Buildings & Grounds$184,000
Other Improvements$ 97,700
Health - Administration:
Other Improvements$ 28,424
Animal Control:
Main. & Repairs - Equipment$ 6,500
Epidemiology:
Contracted Services$ 21,000
Departmental Supplies$ 29,957
Capital Outlay - Equipment$ 21,565
Social Services:
New Hanover County Hurricane Floyd Relief:
Main. & Repairs-Homeowner Repairs$ 82,136
Assistance Payments$ 34,468
Parks:
Other Improvements$ 19,100
Museum:
Salaries and Wages$ 7,895
Social Security Taxes$ 344
Retirement - Local Government Employee$ 159
Other Improvements$ 57,001
Main. & Repairs - Buildings & Grounds$104,500
Fire District:
Fire Departments:
Appropriated Fund Balance$110,678
Computer Expenses$ 57,466
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 198
(Budget Amendment #01-0038 Continued)DEBITCREDIT
Volunteer Recognition$ 2,850
Emergency Measures$ 6,082
Other Improvements$ 15,227
Capital Outlay - Equipment$ 29,053
Environmental Management Fund:
Landfill Operations:
Appropriated Fund Balance $1,481,000
WASTEC - Administration:
Capital Outlay - Equipment$1,481,000
Sewer Operating Fund:
Appropriated Fund Balance $ 295,099
Water and Sewer Engineering:
Capital Outlay - Equipment$ 280,000
Water and Sewer Finance:
Revolving Loan Fund$ 15,099
Explanation:
To rollover the following expenditures from FY 1999-2000 to FY 2000-2001. The
above items were budgeted in FY 1999-2000, but completion of transactions did not occur prior to
June 30, 2000.
General Fund:
Information Technology:
Funds are for nine Environmental Health replacement laptop computers.
Tax:
Carry-over of funds related to remodeling of tax area.
Register of Deeds:
Funds needed for capital outlay related to completion of Register of Deeds
Automation Project.
Property Management:
Carry-over funds for storage and vehicle management buildings begun in
FY 2000-2001.
Engineering:
Funds for a replacement machine capable of copying maps.
Non-Departmental:
Carry-over funds for expenses related to Pay and Classification Study and
Public Access Channel.
Sheriff - 911:
Carry-over of funds related to Computer-Aided Dispatch Project.
Emergency Management:
Funds for an alarm system and communications tower erosion control.
Courts:
Carry-over funds of match for Wilmington Gun Violence Reduction Project (Commissioner
approval on April 17, 2000).
Airlie Gardens:
Funds for improvements.
Health Department:
Carry-over of funds for complete renovation of medical records area and
implementation of Animal Control system.
Social Services:
Funds for State grant revenue and expenditures related to hurricane relief.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 199
Parks:
Carry-over funds for matching incentive grant to reimburse Winter Park Optimist Club for
the Brock-Scott Restroom/Field Safety Project.
Museum:
Funds for staff hours related to hurricane cleanup, installation of a generator switch, and
maintenance and repairs of building due to weather intrusion and shifting.
Fire Service District:
Carry-over of funds for Day in the Park for Fire Fighters, emergency measure
funds, CAD Project, and implementation of rescue services.
Water and Sewer Engineering:
Funds for a positive displacement manhole suction unit, five
portable generators, ten remote telemetry units for pump stations (RTU's), and revolving loan fund.
Environmental Management:
Carry-over funds for Continuous Emission Monitoring System -
$231,000, Carbon Injection System - $250,000, and retubing No. 1 and No. 2 boilers - $1,000,000.
Approval of Budget Amendment #01-0040 to Increase Budget for Additional Grassroots
Science Funds Awarded FY 2000-2001
The Commissioners approved the following budget amendment:
DEPARTMENT: Museum-Grassroots Science
BUDGET AMENDMENT #: 01-0040
ADJUSTMENT DEBITCREDIT
Grassroots Science Grant$203,944
Temporary Salaries$47,257
FICA$ 3,574
Medical Insurance$ 8,516
Disability Insurance$ 80
Advertising$15,903
Contracted Services$30,450
Printing$ 1,500
Supplies$ 8,411
Dues and Subscriptions$ 570
Auto Reimbursement$ 300
Travel$ 5,100
Insurance$ 800
Flow Through$ 6,142
Capital Outlay$ 1,495
Administrative Reserve$73,846
Explanation:
To increase budget for additional Grassroots Science funds awarded for FY
2000-2001.
PRESENTATION OF CLASS ACT AWARD
County Manager O’Neal requested Ms. Penny Raynor, Family Nurse Practitioner, in the Jail
Medical program to step forward to receive a “Class Act” award. He explained to the public that
Class Act awards are given to employees who are performing in an exceptional manner within their
department. During the past six years, only six employees have received the award.
On behalf of the Board, Chairman Caster presented the “Class Act” award to Ms. Raynor and
he commended her for the quality of care and outstanding job being performed in implementing jail
medical services to inmates. He also expressed appreciation to her for the number of unpaid hours
given to carry out this responsibility. He referenced visiting the Jail Medical Services office last week
and stated the professional manner in which Ms. Raynor administers this program is truly an example
of a Class Act employee.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 200
Ms. Raynor stated that she was overwhelmed and somewhat embarrassed by this recognition
because she enjoyed her job. She expressed appreciation to Ms. Betty Creech, her supervisor, for
nominating her to receive the award. She also expressed appreciation to her qualified medical staff
who not only make her job easier but more enjoyable.
A round of applause was given to Ms. Raynor.
PRESENTATION OF RETIREMENT PLAQUES
County Manager O’Neal requested the following employees to step forward to receive
retirement plaques:
Alice H. Hardee15 years, 7 monthsTax Department
Robert E. Spell30 years, 7 monthsSheriff’s Department
Linda Bohn14 yearsSocial Services Department
Janet Seapker22 yearsCape Fear Museum
On behalf of the Board, Chairman Caster presented retirement plaques to the following
employees and expressed appreciation to them for their years of dedicated service to New Hanover
County.
PRESENTATION OF NEW HANOVER COUNTY EMPLOYEE SERVICE AWARDS
County Manager O’Neal requested the following persons to step forward to receive service
awards:
Jay Graham 5 yearsInspections
Mania S. Swart5 yearsHealth Department
Christopher B. O’Keefe10 yearsPlanning Department
Gloria J. Bowden15 yearsSocial Services Department
Eleanor W. Jones25 yearsHealth Department
On behalf of the Board, Chairman Caster presented service awards to these employees and
expressed appreciation to them for their service to New Hanover County.
RECOGNITION OF NEW EMPLOYEES
County Manager O’Neal requested the following new employees to stand and be recognized:
Anne Brown, Finance Department
Tiffany Allen, Finance Department
Lenora Lunceford, Health Department
Marsha Watts, Health Department
Nicole Sweder-Gambrill, Health Department
Michelle Locklear, Health Department
William Hardman, New Hanover County Library
Paige Owens, New Hanover County Library
Lisa Yemma, Cape Fear Museum
Amy Everett, Tax Department
Jim Hardin, Tax Department
Joan Hulette, Health Department
Karl Deweese, Parks Department
Stephanie Visintainer, Health Department
On behalf of the Board, Chairman Caster welcomed these new employees to County
government and wished them success in their new positions.
INTRODUCTION OF DR. MILAN DLUHY, CHAIRMAN OF THE UNCW POLITICAL
SCIENCE DEPARTMENT
County Manager O’Neal introduced and recognized Dr. Milan Dluhy, the new Chairman of
the Political Science Department at the University of North Carolina at Wilmington (UNCW). He
reported that Dr. Dluhy has joined UNCW from Florida International University where he was
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 201
involved with assisting local governments in projects and studies. He stated that Staff looks forward
to working with him.
Dr. Dluhy informed the Board that in August, UNCW will be launching a Masters Program
in Public Administration that will include an internship so students will be required to work with
governmental entities to perform program evaluations or develop studies as part of the training
process. Another program to be offered is an Executive Development program, that is not available
in this area.
In closing, Dr. Dluhy stated that he was delighted to be a member of the UNCW faculty and
to have an opportunity to work with local governments.
On behalf of the Board, Chairman Caster welcomed Dr. Dluhy to New Hanover County and
stated that he was excited about the MPA program, which will greatly benefit the area.
RECOGNITION OF THE CAPE FEAR RIVER AND APPROVAL OF PROCLAMATION
DECLARING OCTOBER “CAPE FEAR RIVER AWARENESS MONTH”
“Cape Fear River Awareness
Chairman Caster read a proclamation declaring October as
Month”
in New Hanover County and he requested the Board to adopt the proclamation.
Motion:
Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer, to adopt a
“Cape Fear River Awareness Month”
proclamation designating October as in New Hanover
County. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the proclamation is hereby incorporated as a part of the minutes and is contained
in Exhibit Book XXVI, Page 16.
PRESENTATION ON AFFORDABLE HOUSING IN NEW HANOVER COUNTY
Mr. Carl Byrd, Chairman of the Human Relations Department, and Mr.Tom Dodson, a
A Guide to Purchasing
member of the Fair Housing Task Team, presented a booklet entitled,
Affordable Housing in New Hanover County.
Mr. Byrd reported that on March 19, 1999, the Fair Housing Task Team was formed under
the New Hanover County Human Relations Commission in response to the Fair Housing
Impediments Analysis report. The purpose of the Task Force was to recognize and understand the
nature of fair housing problems and develop strategies to reverse these issues. An additional
objective was to build some institutional stakeholders in assuming the responsibility for bringing about
the charge. A Task Force was established comprised of a diverse group of leaders representing the
banking and lending community, real estate, and key government institutions. The following steps
have been taken by this group:
•The first step was to gain understanding of the Impediments Analysis report and to
specifically define fair housing problems.
•The second step was to brainstorm the educational efforts already in place dealing with fair
housing and develop the areas where gaps existed with teams formed to work in these areas.
Two teams were formed: (1) the Clarification Team charged with the responsibility to clarify
the persons and entities involved in the fair housing industry and develop these resources into
one inclusive document; and (2) the Communications Team charged with determining the best
ways to communicate to the target groups.
•The third step was to hold team meetings and develop working charters for both teams.
•The fourth step was to prepare an Action Plan to be submitted to the Board of County
Commissioners. This plan was approved by the County Commissioners on July 12, 1999, and
action began.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 202
•The fifth step was development of a survey that was forwarded to banking and lending
institutions in the region to gather all products and programs available to potential home
buyers.
•The sixth step was for both teams to meet to compile the data, survey and analyze the data,
and break down the results into a workable tool. The survey was sent to over 46 institutions
with transfer of the data from the survey to a user friendly document with complete
definitions and explanations of what is available to home buyers. In addition, the document
contains information pertinent to dealing with real estate agencies.
•The seventh step was to develop a press release to announce the completed document to the
community and to development presentations to inform the Board of County Commissioners
and the City Council of the work performed.
In closing, Mr. Byrd requested the Board to grant permission for the Fair Housing Task Team
through the Human Relations Commission to proceed with publishing and distributing the guide
throughout the community.
Mr. Tom Dodson reported that the Fair Housing Task Team was a racially diverse group of
members from the private sector, real estate community, banking and lending institutions, not-for-
profit organizations and governmental organizations. This team has worked together for an extended
period of time to produce a guide that will be helpful to first time home buyers in need of affordable
housing.
Mr. Dodson presented a preview of the document section by section and a map showing the
amount of affordable housing in New Hanover County. A section was shown on the number of
financial lenders and programs that are available for the first time home buyers.
In closing Mr. Dodson expressed appreciation to the Board for providing an opportunity for
the Fair Housing Task Team to assist with helping people to purchase affordable housing.
Chairman Caster called for a motion to authorize the publication and distribution of the guide.
Motion:
After commending the Fair Housing Task Team for an excellent job in preparing the guide,
Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis, to accept the guide and
authorize the Human Relations Commission to publish and distribute the report. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
PRESENTATION OF RETIREMENT PLAQUE TO SHERIFF JOE MCQUEEN
On behalf of the Board, Chairman Caster presented a retirement plaque to Sheriff Joe
McQueen for 29 years and 5 months of dedicated service to New Hanover County.
Sheriff McQueen expressed appreciation to the Board for this recognition and he thanked the
citizens of the City and County for their support during his years of service.
A round of applause was given to Sheriff McQueen.
BREAK
Chairman Caster called a break from 9:48 until 10:05 a.m.
REQUEST TO CHANGE WORDING IN RESOLUTION PROCLAIMING OCTOBER AS
“CAPE FEAR RIVER AWARENESS MONTH” IN NEW HANOVER COUNTY
Chairman Greer requested Senior Planner Chris O’Keefe to reword sections of the resolution
that refer to Wilmington as the only State Port.
Clerk to the Board, Lucie F. Harrell, advised that she would work with Planner O’Keefe to
change the verbiage.
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CONSIDERATION OF ESTABLISHING A DEPARTMENT OF PARKS AND GARDENS
County Manager O’Neal advised that a proposal had been made to the Board of County
Commissioners regarding a reorganization to establish a New Hanover County Parks and Gardens
Department. He noted that some concerns have been expressed by various groups and offered to
answer any questions.
Chairman Caster reported that a great deal of concern had been expressed to the Board of
County Commissioners about establishing a new Parks and Gardens Department. At the Staff
Meeting held on Thursday, September 14, 2000, the Commissioners discussed whether there was a
real need to combine the Parks Department, Airlie Gardens, and the Arboretum into one department.
Most citizens feel that the Parks Department is providing a good service. The reorganization also
suggested cutting the budget for salaries in the Cooperative Extension Service (CES) by $80,000,
which the Commissioners felt was too much.
The Master Gardener Program that operates through the CES has been quite successful in
New Hanover County. The personnel and volunteers with this program are concerned about how
this program will operate if the Arboretum is removed from the CES and placed in a separate County
department. The Master Gardener Program has been the group responsible for rasing money to
construct and operate the Arboretum for many years. The County Commissioners do not want to
jeopardize the success of this group.
After commenting on the many phone calls, e-mails, and faxes received by the Commissioners,
Chairman Caster suggested creating a Department of Gardens to provide special focus on the
Arboretum and Airlie Gardens with Dr. Bruce Williams as the Director. The Parks Department
would remain unchanged, and the $40,000 split with N. C. Cooperative Extension Services should
be approved to avoid a loss in the salary budget for the local CES.
Chairman Caster stated that in his mind it makes sense to place the Arboretum with Airlie
Gardens into a new Department of Gardens; however, it is critical for the relationship to be
maintained with the Master Gardener Program.
In concluding his remarks, Chairman Caster recommended allowing the Parks Department
to remain unchanged, create a Department of Gardens, share the $40,000 split with the N. C.
Cooperative Extension Service, continue the services of the CES, and continue to work with the
Urban Forestry. He noted that some people are in favor of the reorganization for creating a
Department of Parks and Gardens; therefore, the Board may want to consider appointing a Task
Force to study the entire issue and determine the most cost effective approach for the citizens and
taxpayers as well as for the employees of Airlie Gardens, CES, Parks Department, and Master
Gardeners Program.
Commissioner Birzenieks suggested taking time to study the issue and allow CES programs
to remain in place, the Parks Department to remain unchanged, authorize Dr. Williams to become
Director of Airlie Gardens, and allow the Master Gardeners Program to remain in place. He
expressed disappointment in how the North Carolina Cooperative Extension Service blind sided the
County by proceeding to reassign the position of Dr. Williams without prior notification to the
County Commissioners. He also requested the County Human Resources Director to become
involved in the process to ensure that internal equity is provided to all employees involved in the
proposed organizational structure.
Commissioner Davis stated that he could see many similarities between Airlie Gardens and
the Arboretum because they jointly perform many functions; therefore, it would be a wise move to
have these two entities working under Dr. Williams. There is no reason to change the Parks
Department, and it is important for the CES to continue its services located in the same facility. The
statements made by Chairman Caster and Commissioner Birzenieks should indicate to the State and
local CES how much the County appreciates the services provided, particularly with an investment
of $40,000 to assist CES to continue to operate.
In closing, Commissioner Davis requested the County Manager to be sure that enough space
was available for the employees that will be placed in the Arboretum.
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County Manager O’Neal advised that a great deal of misinformation had been disseminated
and stated that he appreciated the position of the Board of County Commissioners regarding this
issue. He assured Commissioner Davis that adequate space would be available at the Arboretum and
CES; however, the space may have to be better defined.
Chairman Caster commented on the number of people present that have requested to speak
and suggested that if the Commissioners decide to appoint a Task Force, these presentations should
be made to that group, not the County Commissioners. He asked if any representatives from the
North Carolina Cooperative Extension Service would like to comment.
Dr. Wanda Sykes, Southeast District Director of the N. C. Cooperative Extension Service,
referenced a comment by one Commissioner about being blind sided and stated this was not the case
since discussion has occurred with County Staff for approximately three months. She advised that
Dr. Williams did not lose his job and he is still being paid by the N. C. Cooperative Extension and
New Hanover County.
Dr. Sykes informed the Board that she felt there was some misunderstanding about the
services provided by the N. C. Cooperative Extension Service, and she presented a handout on the
remarkable accomplishments and services provided by the New Hanover County CES Staff. She
advised that the Arboretum was started by CES Director Pete Lewis in 1982, who recognized that
New Hanover County would become an urban county. Mr. Lewis was aware that agriculture would
no longer be the mission of Cooperative Extension Service in New Hanover County. The Arboretum
and Master Gardeners connection will be tremendously impacted by the proposed reorganization, and
the State Director of Master Gardeners called last night and plans to visit New Hanover County on
September 25, 2000, to discuss this issue with the Master Gardeners. During this conversation, two
examples were given to reflect the change that could occur:
1. An arboretum located in Greensboro, North Carolina, has a Master Gardener Program but
the participants are not involved with planting, mulching, or other activities. The main
function of the Master Gardeners is to provide tours and give out educational information.
The Greensboro Arboretum is operated by the City of Greensboro.
2. The new Tanglewood Arboretum in Forsyth County was modeled after the New Hanover
County Arboretum. This facility is under the administration of the CES and the Master
Gardeners can plant, mulch, or perform other activities because they are covered under the
N. C. Cooperative Extension Service liability and risk management. This type of operation
not only enhances the program, but the Masters Gardeners become a part of the community.
In closing, Dr. Sykes questioned if the Arboretum becomes a part of the Department of
Gardens, will this agency still be a N. C. Cooperative Extension program which is covered by liability
and risk management. She requested the Commissioners to think about issues of this type when
rendering a final decision.
Dr. Joseph Zublena, Associate Director of the N. C. Cooperative Extension Service, assured
the Board of County Commissioners that partnerships with counties are not haphazardly taken for
granted. When deciding to participate with the County in the Airlie Gardens’ concept, it was a new
issue for the N. C. Cooperative Extension Service and the agency moved forward wholeheartedly
with development of a successful partnership. This success created the need for additional resources,
additional capacities, and the need to perform services different from N. C. Cooperative Extension
Service programs. Recently, Dr. Williams approached the State office recognizing that he could not
continue to serve as the Director for both Airlie Gardens and CES. He was challenged and felt that
some programs were not receiving enough attention. At this time, negotiations began with the
County Manager and Assistant County Manager about developing alternatives. These discussions
have been held for several months. It is unfortunate that remarks have been made about New
Hanover County being blind sided by the N. C. Cooperative Extension Service because of the change
in Dr. Williams’ appointment as Director. It was felt that Dr. Williams was in a non-compromising
position in negotiating how the gardens should appear on the Parks side versus the Cooperative
Extension Service side. Dr. Williams was in the middle, and he was told to step down as Director
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 205
through negotiations that transpired between Dr. Jon F. Ort and County Manager O’Neal during a
telephone call from Dr. Ort in Puerto Rico to County Manager O’Neal.
County Manager O’Neal disagreed with Dr. Zublena’s statements and informed the Board
that Dr. Ort gave a directive and informed him that Dr. Williams would no longer be assigned as
Director. This occurred late Saturday night after a conversation with Dr. Ort on Friday that did not
indicate this change would occur, which, in his opinion, means the County was blind sided.
Dr. Zublena apologized to County Manager O’Neal and stated the N. C. Cooperative
Extension Service appreciates the partnership with New Hanover County. The idea of establishing
a Task Force to thoroughly study the issue is an excellent idea and hopefully, representatives from
the Master Gardener Program and the Arboretum will be involved in the review process. The
willingness of the County to pay half of the salary at $40,000 is appealing to the N. C. Cooperative
Extension Service.
Chairman Caster requested County Manager O’Neal to coordinate the Task Force with
representatives from all agencies and departments involved such as the Parks & Recreation Advisory
Board, Airlie Gardens Foundation Board of Directors, Cooperative Extension Service, Master
Gardeners, at-large citizens, N. C. Cooperative Extension Service, etc. He requested a motion to
establish a Task Force to study the issue.
Discussion followed on how the Task Force will be appointed. Vice-Chairman Greer
suggested requesting each organization to provide two representatives with the Board ratifying the
appointments. He also recommended establishing a time frame of 60 days for the Task Force to
present the recommendation to the Board of County Commissioners.
Chairman Caster called for a motion.
Motion:
Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis, to take the
following actions:
1.Create a New Hanover County Gardens Department.
2.Increase county funding in the amount of $40,000 to the New Hanover County
Cooperative Extension Service to avoid a loss in this department’s salary budget.
3. Appoint a Task Force composed of representatives from agencies and departments
involved, at-large community representatives, and the New Hanover County Director
of Human Resources to be charged with studying and preparing an organizational
structure for the Gardens Department with special focus on Airlie Gardens and the
Arboretum and to study the relationship between N. C. Cooperative Extension
Service and New Hanover County. Once the Task Force is appointed, a
recommendation is to be presented to the Board of County Commissioners within 60
days.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
Mr. Neal Patrick, President of the Arboretum Foundation, stressed the urgency of appointing
the Task Force and stated with the amount of distrust and misinformation, there is a great deal of
concern at the Arboretum. When visiting the Arboretum yesterday, he noticed an employee was
moving personal items from her office. He urged the Board to resolve this matter as soon as possible.
Commissioner Davis stated since the County is willing to donate $40,000 to keep the
programs in operation at Cooperative Extension Service, the level of distrust should be quelled
among the employees.
APPROVAL OF CONTRACT #01-0063 WITH TINDALL CORPORATION FOR PRECAST
CONCRETE CELLS FOR THE NEW HANOVER COUNTY JAIL PROJECT
County Manager O’Neal reported that two contract awards are before the Board: (1) award
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
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of the contract for the precast concrete cells; and (2) award of the contract for the early site work
contract. The second bid for the site work was opened on September 13, 2000, and this proposal
required a great deal of analysis because it was lower than anticipated and needed a complete review.
Project Engineer Greg Thompson and the Engineering Staff have worked many hours in analyzing
both bids before presenting the contracts to the Commissioners for approval.
County Manager O’Neal explained that under the bidding process being used to construct the
jail, there will not be one large package, but a variety of packages. This means that many of the
contract awards will be placed on the agenda with the final figures known only a few days before the
meeting.
Project Engineer Thompson reported that the original low bid from Tindall Corporation was
approximately $82,000 over the budgeted figure. Staff was authorized to negotiate with Tindall
Corporation and the company lowered the bid to the budgeted amount of $4,012,500 through
modifications to the glazing thickness and door jams.
Project Engineer Thompson also advised that the second bid for the early site work came in
lower than the budgeted base bid figure of $2,154,100. Philips and Jordan, the lower bidder,
submitted a figure of $1,773,547. After a great deal of discussion with Philips and Jordan about the
low figure, the contractor representing the company was confident with bid as submitted. An
extensive review was also made by the Project Team, Miller Building, and the Architect with
everyone being comfortable with both bids.
Discussion followed on how much under budget the project was at this point, and if Staff felt
the project management process was working successfully. The Board was informed by Project
Engineer Thompson that to date the project was $600,000 under the budgeted figure, and the
management process had been beneficial in carrying out the project.
County Manager O’Neal offered to provide a statement reflecting a running total of all
contracts approved by the Board for the Jail project. This will allow the Board to know which
contracts have been approved, the amount budgeted for each contract, the amount of the bids
received for each contract, and the contracts that will have to be awarded. A statement of this type
will keep all parties informed on the amount of money spent at any given time.
Further discussion was held on the two budget amendments presented in the agenda packet.
Project Engineer Thompson explained that the budget amendment for Contract #01-0063 should be
in the amount of $4,012,500 as negotiated with Tindall Corporation, and the budget amendment for
Contract #01-0099 should be $1,773,547 as presented by Philips and Jordan.
After referencing the fact that no one can question the need for addressing the overcrowding
of inmates in the Law Enforcement Center, Commissioner Davis sated it is imperative for the
Commissioners to explore every alternative location for the new jail. If these bids presented today
are awarded, the dye will be cast and the jail will be constructed on the Blue Clay Road site. The City
is currently in the process of having to build a new administration building for the Wilmington Police
Department and the County is looking at a new Sheriff’s administration building. The City and
County should try to build one facility at one location, and it might be possible to construct a jail on
the same site.
Commissioner Davis advised the Board that he had been informed about five blocks in the
City Limits that would be large enough for a joint facility for the City and County. He respectfully
requested his fellow Commissioners to explore every alternative location before deciding to construct
the jail on the Blue Clay Road site. If the jail cannot be located in the downtown area, or a joint
effort cannot be made with the City of Wilmington, the jail will have to be constructed on the Blue
Clay Road site. If the Board takes time to examine every alternative, the Commissioners will never
have to look back and be questioned about the location.
Commissioner Birzenieks asked if the Board approves the two contracts and the jail is
constructed on the Blue Clay Road, could the Sheriff’s administrative space be moved to another
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location if the City and County should move forward with a joint administrative law enforcement
building.
County Manager O’Neal responded if the Board votes to award the two contracts presented
today, the jail and support functions ( kitchen, medical, HVAC, mechanical, etc.) will be constructed
on the Blue Clay Road site. This action does not prohibit the City and County from working together
to identify a space for a joint Law Enforcement Complex at some other location. If a joint City and
County effort should occur, some redesign will be required on one side of the jail because the project
is designed to connect to the administrative space. The redesign phase would not be a problem. The
bid awards being considered today are only for the precast concrete cell modules and site work.
Commissioner Davis said if the bids are awarded, and the jail is located on the Blue Clay Road
site with the infrastructure in place, wouldn’t it be easy to argue that the only logical place for the
Sheriff’s administrative space would be on the same site.
County Manager O’Neal responded there would be a logical argument for locating the
administrative space at the Blue Clay Road site, but the County would not be confined to this
location.
After commenting on the many Work Sessions that have been held on the jail project,
Commissioner Howell requested Staff to review why the Blue Clay Road site was selected.
Project Engineer Thompson reported before Carter Goble reviewed the three sites identified,
Staff had searched for vacant land at least 25 acres or larger throughout the county. Five sites were
submitted by Staff: (1) the existing Law Enforcement Center; (2) the Airport site; (3) the Blue Clay
Road site; (4) a site on Division Drive near the County warehouse; and (5) and a site across the river
on Highway 421. The Division Drive site was not suitable and the Highway 421 site was not for sale.
Once the three final sites were determined, Carter Coble was requested to conduct a study and
analyze each site. After a review of the existing Law Enforcement Center by architects, it was
determined that this building could not be expanded to meet current or future needs. The Airport site
was eliminated by the FAA and Airport Authority and the Blue Clay Road site was selected.
Discussion followed on the distance of the Blue Clay Road site to the Courthouse. Deputy
County Manager Atkinson advised that according to jail officials, distance does not make a difference
in transporting prisoners because the same preparation has to occur. The site is located 7 miles from
downtown Wilmington which requires 13 minutes of travel time. The Sheriff’s Department already
has transportation officers and vans to carry young people from the Juvenile Detention Center to
Court on a daily basis. The County owns the site, the property is buffered from the road, and the jail
will be located near the Juvenile Detention Center.
Commissioner Birzenieks stated from the remarks made, he would like to know if the
following statements are correct:
1. The existing Law Enforcement Center structurally and functionally is incapable of adding
enough cells to meet the current jail space needs and operate in a safe, efficient manner.
2. Unless there is a tunnel connecting the jail site to the Courts, it does not matter operationally
if the jail is located a little further out.
3. If another downtown site is considered for a new jail, the County will have to pay the cost of
the property that could run into millions of dollars.
4. If a new jail is located in the downtown area, it will require a building that will have to be
architecturally acceptable to the citizens such as the Taj Mahal constructed for the
Wilmington Fire Department.
5. If a new jail is located downtown, would the neighbors or businesses be happy, or would it
be better to use this property for attractive retail shops and other uses that would attract
tourists to the downtown area.
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County Manager O’Neal agreed with the statements presented by Commissioner Birzenieks.
Commissioner Birzenieks spoke on a recent tour of the jail where he, Attorney Kari Hamnel
of the N.C. Prisoner Service, County Manager O’Neal, County Attorney Copley, Deputy County
Manager Atkinson, District Attorney John Carriker, several judges, and representatives of the
Sheriff’s Department and saw the actual overcrowded conditions of the jail. At the end of the tour,
everyone agreed that a new jail was needed and this action should be taken as soon as possible.
County Attorney Copley agreed with the remarks made by Commissioner Birzenieks and
stated when she met Friday afternoon with the judges, one judge made the comment that if New
Hanover County is taken to federal court, “ they will clean your clock.” Attorney Hamnel said that
the reason New Hanover County was not in federal court was because she had seen action by the
Board of County Commissioners in moving forward with constructing a new jail. As a result of this
meeting, the judges have recognized the problem and they are willing to help by reducing the jail
population to 262 inmates to avoid a lawsuit in federal court. The judges are committed to lowering
the jail population by bringing in per diem Assistant District Attorneys for a short period of time to
meet this goal. If the County delays constructing the jail, a lawsuit will be filed and a federal judge
will order New Hanover County to construct a jail in a designated amount of time with no
consideration given to the cost.
Chairman Caster stated that regardless of anyone’s feelings about the jail, it is wrong to house
the number of inmates with no more jail cells. The conditions were so horrible that he left with tears.
After hearing smirks from the audience, Commissioner Birzenieks asked if there was a Sheriff
present and stated if so he would request a gentleman in the audience to leave if he could not behave.
Chairman Caster spoke on the teams of experts that have reviewed the plan for the jail, the
visits and discussions held with officials in Florence, South Carolina, Mecklenburg County and
Buncombe County about their experiences with constructing new jails. There is no perfect way to
construct a jail, and it would be short-sighted to build a jail to meet current needs and not future
needs.
Commissioner Davis stated if the jail population could be sufficiently reduced, the problem
would be resolved, but this matter is the responsibility of the Court System. None of the comments
made are in disrespect to the New Hanover County Court System, Miller Building, Carter Goble,
Freeman White, Staff or the County Commissioners; however, as a conservative, he was trying to be
a good steward of taxpayers’ money. If the City and County could build a joint facility for law
enforcement with the County locating a jail on five blocks of available land, it would benefit the
citizens, City, County, and all law enforcement personnel. He requested the Board to consider this
alternative.
Deputy County Manager Atkinson asked Commissioner Davis where the five blocks of land
were located.
Commissioner Davis stated that he was told by Mr. Bill Rose that Commonwealth
Development owned the property and the package was to be delivered to the Commissioners.
The other members of the Board informed Commissioner Davis that the package had not been
delivered.
Vice-Chairman Greer requested Commissioner Davis to understand that the City of
Wilmington does not have the responsibility to build a jail; therefore, he did not think this type of joint
project was realistic, particularly with the County being under pressure to move forward with the
project as soon as possible.
Chairman Caster called for a vote to award the bid for the precast concrete cell contract.
Motion:
Vice-Chairman Greer MOVED, SECONDED by Commissioner Howell, to award the
contract to Tindall Corporation in the amount of $4,012,500 for design, manufacture and erection
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of precast concrete cells; approve the associated budget amendment in the amount of $4,012,500;
and authorize the Chairman to execute the necessary contract documents.
After hearing requests from citizens present, Chairman Caster allowed the following persons
to comment.
Mr. Jack Burns, identifying himself as a taxpayer with no political agenda, stated that he
became involved with a small of group of taxpayers trying to work toward consolidation of the City
and County governments. In recent discussions, he was surprised that the City of Wilmington was
planning to construct a larger Police Department. With the County building administration space for
the Sheriff’s Department, he attended the September 5, 2000, meeting of the Board of County
Commissioners to discuss the possibility of a joint City and County project and to request the County
and City to hold a public meeting about this concept.
Chairman Caster informed Mr. Burns that a public meeting has been scheduled for September
27, 2000, at 6:00 p.m. in the Wilmington City Council Chambers.
Mr. Burns strongly objected to approving contract awards before the public meeting is held.
The taxpayers elect the Commissioners to office and the people who pay the bills should be informed.
After reviewing meeting notices, the first notice to inform the public was on September 5, 2000. The
Board started this process a year ago, and a public education program has not been presented to
explain the details of the jail project to the citizens.
In closing, Mr. Burns stated that the Board was voting on an $80 million project, including
financing, that will be paid by the taxpayers. He urged the Board to defer action on the two contracts
until the public meeting has been held and the Commissioners can hear from the citizens.
Mr. Harper Peterson reported that he was present to discuss the proposed site for the new
jail and to inform the Board why this was not the right site. In 1999, the County’s jail consultant,
Carter Goble, rated three sites and clearly recommended the existing Law Enforcement Center and
Airport site. According to Staff, FAA approval was necessary for the Airport site, but this site was
rejected and the Blue Clay Road site was recommended. The reason the consultant recommended the
Law Enforcement Center and Airport site was because the cost and logic of developing the Blue Clay
Road site does not make good sense based upon the following reasons:
1.The Comprehensive Land Use Plan adopted by the City Council and Board of County
Commissioners a year ago, clearly designates the Blue Clay Road area as a resource
protection classification area to preserve and protect natural wildlife and recreational
resources. This classification allows only low density and non-urban development. The high
density jail site plan is inappropriate and incompatible with the classification.
2. The Drainage Ordinance adopted by the Board of County Commissioners two weeks ago
clearly states as an objective: “To identify areas prone to flooding and to prevent the creation
of new flood prone areas”
Surrounding areas near the Blue Clay Road site include NorthChase, Runneymeade, Creek
Stone, and Prince George Subdivision, which have a chronic history of flooding. The County
recently submitted a low density mandatory storm water application to the N. C. Division of
Water Quality. The application was returned incomplete for not adequately addressing the
high density nature of the development and water quality concerns.
Chairman Caster requested Project Engineer Thompson to comment on the storm water
application.
Project Engineer Thompson explained that a storm water application was submitted to the
N. C. Division of Water Quality for the Blue Clay Road site. Under the low density criteria, there
are five permits that can be requested. The reason for submitting a low density permit is because the
threshold for low density is 30%. This means that if 30% of the site is impervious, it would require
a high density application. The impervious surface on the proposed jail site is only 7%; therefore a
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low density application was submitted. The N. C. Water Quality Division was concerned with the
parking area which drains toward an existing creek that drains north to Prince George Creek. The
roof drains for the building structure drain in the other direction; therefore, the State is not
considering roof drainage as high density. The changes that will have to be made in the design are
additional swales and a retention pond.
Mr. Peterson continued his presentation.
3. The ten acres of landfill adjacent to the proposed site are an environmental hazard and this
issue needs to be addressed. The landfill sits over the Castle Hayne Aquifer, the County’s
primary source of drinking water. A Phase I Environmental Assessment was undertaken in
1999, and the findings state:
“The landfill is unlined, and there is an elevated concentration of iron, lead, chromium,
magnesium, and potentially arsenic and silver were present in the collected
groundwater samples taken in the mid 1980's. Also a methane odor was identified in
the vicinity of the landfill.”
This site has not been tested in 15 years; therefore, it could be an environmental time bomb
waiting to explode. The State plans to test the site in late October or early November. To
remove the landfill will cost the County over $300,000 per acre which equals to over
$3,000,000 which is an unbudgeted expenditure.
4. The Blue Clay Road site needs water and sewer. The County is proposing to an adjacent
landowner, in exchange for a land easement, free sewer service. This will open the door to
new development when there are so many existing neighborhoods and residents in need of
water and sewer.
In closing, Mr. Peterson requested the Board to continue the two contract awards until after
the public meeting scheduled for September 27, 2000. Hopefully, after this meeting is held, the Board
will listen and reconsider its plan.
Chairman Caster requested Project Engineer Thompson to comment on the landfill site.
Project Engineer Thompson explained that Phase I and Phase II Environmental Assessments
were made on the landfill site. After sampling the existing test wells, high levels of metals were
detected. New wells were drilled and after testing these new water samples, there is no indication
that the landfill cell is leaking into the groundwater table. The levels of metals found are naturally
occurring in the soil.
Commissioner Howell asked if free water and sewer were being provided to an individual.
Project Engineer Thompson responded that Staff was trying to negotiate an easement for
placement of the sewer. Part of the initial discussion was to waive tap fees for connecting to the
sewer. Any expansion of the sewer system will be at the responsibility of the developer.
a vote on the MOTION
Chairman Caster called for made by Vice-Chairman Greer, seconded
by Commissioner Howell,to award the contract to Tindall Corporation in the amount of $4,012,500
the MOTION CARRIED by a 4 to1
and approve the associated budget amendment. Upon vote,
vote as follows:
Voting Aye:Chairman Caster
Vice-Chairman Greer
Commissioner Birzenieks
Commissioner Howell
Voting Aye:Commissioner Davis
A copy of the contract is on file in the Legal Department.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 211
Budget Amendment #2001-11 Law Enforcement Center Capital project
ADJUSTMENTCREDITCREDIT
Law Enforcement Capital Project:
Installment Loan Proceeds $4,012,500
Capital project Expense $4,012,500
Explanation:
To budget funds for a precast concrete cell contract with Tindall Corporation
(Contract No. 01-0063).
BREAK
Chairman Caster called a break from 11:45 to 11:50 a.m.
APPROVAL OF CONTRACT #01-0099 TO PHILIPS AND JORDAN FOR THE SITE
WORK PACKAGE FOR THE NEW HANOVER COUNTY JAIL PROJECT AND
APPROVAL OF ASSOCIATED BUDGET AMENDMENT #2001-08
Chairman Caster called for a motion to award the early site work bid.
Motion:
Vice-Chairman Greer MOVED, SECONDED by Commissioner Howell, to award the
contract to Philips and Jordan at $1,773,547 to perform the early site work; approve the associated
budget amendment; and authorize the Chairman to execute the necessary contract documents.
Chairman Caster asked if any members of the Board would like to comment.
Commissioner Birzenieks requested the County Manager to show the information published
about the jail.
County Manager O’Neal presented copies of minutes and newspaper articles that go back 10
years regarding the jail. He stated this has been an on-going issue and the minutes reflect a great deal
of discussion for the last four years.
Mr. Michael Glancy spoke on the number of phone calls received from concerned citizens
about the Law Enforcement Center who want to voice their opinion about the proposed project. He
requested the Board to consider deferring action on the two contracts until after the Public Hearing
has been held and consideration can be given to the public input received.
Chairman Caster informed Mr. Glancy that the meeting being held was not a public hearing
but a public forum to answer questions about the project.
Mr. Glancy expressed concern for the meeting not being a public hearing and stated if the
meeting is called to inform the public about what will be built on the site, it will be a pointless
exercise. If the public is not given an opportunity to speak and influence the outcome of the Board’s
decision, why should the meeting be held. The County Commissioners have proceeded to vote and
commit $80 million to a project that will be paid by the taxpayers without input from the public. He
also noted that it was interesting to observe how the jail population could be reduced in a matter days
by the Court System when under the threat of a lawsuit. Dr. Steven Clark, a professor of the Institute
of Government, has said that the jail population will not be managed until there is a management
process involving all elements of the judicial system including the District Attorney and Judges. If the
Court System can develop a process to hear more cases, the jail population can be managed.
In closing, Mr. Glancy urged the Board wait until the public meeting has been held before
approving the contracts. He also urged the Board to consider all available alternatives and work with
the Court System in developing a management process that will reduce the jail population.
Chairman Caster explained to Mr. Glancy that when the meeting was held with the District
Attorney and Judges, the officials from the Court System emphasized the fact that hiring per diem
Assistant District Attorneys would not be a permanent solution. Crime and drugs will not be
controlled until the federal and state levels of governments are willing to spend the money to get
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 212
control of drugs and fund the necessary court personnel to move cases through the courts. At this
time, New Hanover County has no choice but to build a larger jail. The conditions in the existing jail
are not humane.
Ms. Linda Gillan, a concerned citizen, advised that everyone is aware that more jail space is
needed; however, there is concern about the environmental assessment of the Blue Clay Road site.
There are a number of soils on the site that drain poorly, and the site has a high water table. The site
may appear to be solid after the preparation work has been completed, but water underneath the land
will have to flow some where, either over land into a nearby neighborhood, or to the landfill site.
Under Section 3.7 in the Comprehensive Land Use Plan, it states that:
“...to require the cumulative and secondary impacts of land use and development, the limited
carrying capacity of our eco systems should be considered in all land use decisions in the
development or revision of local plans, capital facilities, and services.
Ms. Gillan noted that it appears this section of the Land Use Plan has not been met. No
consideration has been given to what will happen to the water table and surrounding properties with
construction of a large concrete structure on this site. The Land Use Plan also states under Section
5.1 and 5.4:
“...to insure that all land use and development decisions protect our groundwater aquifers and
to preserve the Castle Hayne and Pee Dee Aquifers in their present unpolluted state as the
primary groundwater resources for New Hanover County.”
Ms. Gillan referenced the State inspection of wells on the landfill site at the end of October
and stated that no one currently knows the quality of water on this site. As stated in the Land Use
Plan, the Castle Hayne Aquifer is the primary groundwater resource of the County and we cannot
afford environmentally or morally to contaminate this area and jeopardizing potable water for
thousands of residents in the northern part of the county. She requested the Board to consider these
factors before constructing the jail on the Blue Clay Road site.
Project Engineer Thompson advised that the water had been sampled and the contents of the
water are known. He explained that the Castle Hayne Aquifer does not only serve Castle Hayne, but
eastern North Carolina extending up to Pennsylvania. There are thousands of people who depend
on the Castle Hayne Aquifer. No discharge will go into groundwater from the jail facility. It will
be connected to the existing sewer system.
Ms. Ruth Nienhuis, a concerned citizen, advised that she was fully aware of the need for
additional jail space and concerned that no action had been taken in the past before conditions become
so deplorable. She asked if the County had requested all the necessary permits from the state and
federal agencies, and if the permits had been received.
Project Engineer Thompson responded that all permits had been filed and Staff was in the
process of receiving other permits.
Ms. Nienhuis expressed grave concern for spending money on the project when all permits
had not been received. A call was placed to Mr. Bill Holman, Administrator of the N. C. Department
of Environment and Natural Resources, regarding the jail project and the following information was
received.
There is no requirement for State approval of any public or private project until the request
for State permits is made; however, if people want to gamble, this becomes their problem.
We do not have to issue permits because people make a mistake. The Department of
Environment and Natural Resources and the U. S. Army Corps of Engineers have a pre-
approval process which is much friendlier than the regular approval process. Both agencies
strongly recommend use of the pre-approval process before any public funds are committed.
Ms. Nienhuis stated, in her opinion, the County Commissioners are willing to gamble with
the taxpayers money and hope that all permits will be received. If the permits are not obtained, the
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 213
taxpayers will lose the money expended. She asked why the County did not take advantage of the
pre-approval process to iron out the kinks and find out ahead of time if this project was going to
work especially since the County Attorney is so concerned about being sued.
Project Engineer Thompson explained to Ms. Nienhuis that Staff did take advantage of the
pre-approval process; however, the N. C. Water Quality Division under the 401 Certification and the
Corps of Engineers have jurisdiction over regulated wetlands. The County has delineated the
wetlands with a sign-off by the Corps of Engineers. The project has been designed so it will not
impact wetlands. Some of the permits that not been received from the State pertain to erosion
control and storm water. The storm water application was sent back requesting the County to modify
the design to handle the high density impervious area of the parking lot and to treat the surface runoff
for roads. Once these items are addressed, the permit will be granted and the project will be
approved.
In closing, Ms. Nienhuis expressed concern for approving a costly project of this size without
having all the necessary permits. She requested the Board to delay awarding the contracts until all
permits have been received.
Project Engineer Thompson explained that the erosion control permit had been received for
the contract being awarded. The permit to construct impervious surfaces on the site has not been
received; however, once these issues are addressed, there should be no problem.
a vote on the motion
Chairman Caster called formade by Vice-Chairman Greer and
seconded by Commissioner Howell to award the contract to Philips and Jordan in the amount of
$1,773,547 to perform the early site work, approve the associated budget amendment, and authorize
MOTION CARRIED by a 4 to
the Chairman to execute the contract documents. Upon vote, the
1 vote as follows:
Voting Aye:Chairman Caster
Vice-Chairman Greer
Commissioner Birzenieks
Commissioner Howell
Voting Nay:Commissioner Davis
A copy of the contract is on file in the Legal Department.
Budget Amendment #2001-08 - Law Enforcement Center Capital Project
ADJUSTMENTDEBITCREDIT
Law Enforcement Center Capital Project:
Instalment Loan Proceeds $1,773,547
Capital Project Expense$1,773,547
Explanation:
To budget funds for the early site work bid package for the jail project.
COMMITTEE APPOINTMENTS
Appointment of to the Citizens Solid Waste Advisory Board
Chairman Caster announced that three at-large members need to be appointed by the Board
of County Commissioners to serve on the Citizens Solid Waste Advisory Board. Four applications
have been received, and he opened the floor to receive nominations.
Commissioner Davis noted that Ms. Nancy Pritchett was eligible to be appointed to serve on
this Advisory Board, but stated since she was a candidate for County Commissioner, would it be
permissible to appoint her to fill a vacancy.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 214
Ms. Nancy Pritchett informed the Board that if she was appointed to serve on the Citizens
Solid Waste Advisory Board and she was elected to office, she would submit her resignation.
Commissioner Birzenieks nominated Nancy Pritchett to serve as an at-large member. The
nomination was seconded by Commissioner Howell.
Commissioner Davis nominated Edgar Fox and Claud “Buck” O’Shields, Jr. to serve as an
at-large member. The nomination was seconded by Commissioner Birzenieks.
There be no further nominations, Chairman Caster declared the nominations closed.
Vote:
Upon vote, the Board unanimously appointed Nancy Pritchett, Edgar C. Fox, and Buck
O’Shields to serve as at-large members of the Citizens Solid Waste Advisory Board.
Chairman Caster requested a motion to ratify the appointees submitted by the City of
Wilmington.
Motion:
Commissioner Birzenieks MOVED, SECONDED by Chairman Caster, to ratify the
appointment of Councilmember Frank Conlon and Bill Reid to serve as the City’s representatives on
the Citizens Solid Waste Advisory Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Appointments to the Juvenile Crime Prevention Council/Criminal Justice Partnership
Advisory Board
Chairman Caster announced that four vacancies needed to be filled on the Juvenile Crime
Prevention Council/Criminal Justice Partnership Advisory Board . Previously, the Advisory Board
has requested that the positions be filled from the following categories: Juvenile Defense Attorney,
Member of Business Community, Person under 21 and Probation Officer. Chairman Caster reported
that sixteen applications were received, with one applicant, Erik Lindstrom, desiring to be
reappointed.
Chairman Caster opened the floor to receive nominations for the Business Community
category.
Chairman Caster nominated Donald Harris. The nomination was seconded by Commissioner
Howell .
Chairman Caster opened the floor to receive nominations for the Person Under 21 category.
Commissioner Birzenieks nominated Shantel Baily. The nomination was seconded by
Chairman Caster.
Chairman Caster opened the floor to receive nominations for at-large members.
Commissioner Birzenieks nominated Sherita L. Young and nominated Erik Lindstrom for
reappointment. The nomination was seconded by Chairman Caster.
Chairman Caster opened the floor to receive nominations for the Juvenile Defense Attorney
category.
Commissioner Birzenieks nominated Chris Oring. The nomination was seconded by
Commissioner Howell.
Vote:
Upon vote, the Board voted unanimously to appoint the following persons to serve on the
Juvenile Crime Prevention Council/Criminal Justice Partnership Advisory Board for a term of three
years with the terms to expire September 30, 2003:
Shantel Baily, Person Under 21 Category
Chris Oring, Juvenile Defense Attorney Category
Donald Harris, Business Community Category
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 215
nd
Erik Lindstrom, At-Large Category - Appointed to serve 2 term.
Sherita L. Young, At-Large Category
Chairman Caster called for a motion to ratify the appointment of Vicki Elmore.
Motion:
Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer, to ratify the
appointment of Vicki Elmore as the representative for the United Way. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
Appointments to the New Hanover Regional Medical Center Board of Trustees
Chairman Caster announced that four vacancies needed to be filled on the New Hanover
Regional Medical Center Board of Trustees, and reported that fourteen applications were received.
Motion:
After discussion of Charles Wells being eligible for reappointment, Commissioner Birzenieks
MOVED, SECONDED by Commissioner Davis, to reappoint Charles Wells to serve a 3-year term
on the New Hanover Regional Medical Center Board of Trustees with the term to expire September
30, 2003. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Caster opened the floor to receive nominations to fill the remaining vacancies.
Commissioner Birzenieks nominated Howard L. Armistead, Jr. The nomination was seconded
by Commissioner Davis.
Vice-Chairman Greer nominated Richard L. McGraw. The nomination was seconded by
Chairman Caster.
Commissioner Davis nominated Virginia W. Adams. The nomination was seconded by Vice-
Chairman Greer.
Commissioner Davis nominated Elizabeth F. Dawson. The nomination was seconded by
Commissioner Birzenieks.
Chairman Caster nominated Dennis B. Nicks. The nomination was seconded by
Commissioner Birzenieks.
Vice-Chairman Greer nominated William D. Wright. Chairman Caster seconded the
nomination.
There being no further nominations, Chairman Caster declared the nominations closed.
Vote:the Board voted 4 to 1 to appoint Howard L. Armistead, Jr.
Upon vote, to serve a 3-year
term on the New Hanover Regional Medical Center Board of Trustees with the term to expire
September 30, 2003.
Vote:
Upon vote, the Board did not appoint Virginia W. Adams to serve on the New Hanover
County Regional Medical Center Board of Trustees by a vote 2 to 3 vote.
Vote:the Board voted 3 to 2 to appoint Elizabeth (Beth) Dawson
Upon vote, to serve a 3-year
term on the New Hanover Regional Medical Center Board of Trustees with the term to expire
September 30, 2003.
Vote:the Board voted 4 to 1 to appoint Richard L. McGraw
Upon vote, to serve a 3-year term
on the New Hanover Regional Medical Center Board of Trustees.
Vote:
Upon vote, the Board voted not to appoint Dennis B. Nicks to serve on the New Hanover
Regional Medical Center Board of Trustees by a vote of l to 4 vote.
Vote:
Upon vote, the Board voted not to appoint William D. Wright to serve on the New Hanover
Regional Medical Center Board of Trustees by a vote of 1 to 4 vote.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 216
AWARD OF CONTRACTS FOR THE WILMINGTON AND HANBY BEACH WATER
AND SEWER SYSTEMS
County Engineer, Wyatt Blanchard, reported that contracts for the Wilmington and Hanby
Beach Water and Sewer systems were advertised and bids were received from six contractors. The
project is divided into two parts:
Wilmington Beach - Carolina Beach Side:
Four (4) bids were received for the Wilmington
Beach project with T. A. Loving being the lowest bidder at $3,354,652. After reviewing the
bid, it was found that the bid could be reduced by $47,115 by removing the water meters from
the contract. The County can purchase meters separately for approximately $80 each instead
of $130 as stipulated in the bid. This action resulted in a final bid figure to $3,307,537.
Hanby Beach - Kure Beach Side:
Six (6) bids were received with Atlantic Construction and
Development, Inc. being the lowest bidder at $1,406,648.50.
County Engineer Blanchard explained that the total project including engineering and water
meters was $4,993,535.50 with $1,750,000.00 already budgeted; therefore a budget amendment must
be approved in the amount of $3,243,535.50 for the project. He requested the Board to award the
contracts to the lowest bidders and approved the associated budget amendment.
Commissioner Howell requested County Engineer Blanchard to explain how the project will
be funded.
County Engineer Blanchard advised that Certificates of Participation will be used to finance
the project. The benefitted property owners at Wilmington and Hanby Beaches will be individually
assessed at the end of the project to pay back the Certificates of Participation over a period of 10
years. Since the Water and Sewer District boundary ends before crossing the Snow’s Cut bridge, this
portion of the county is not in the New Hanover County Water and Sewer District.
Vice-Chairman Greer noted that Carolina Beach and Kure Beach requested the County to
provide sewer to this area because of concern by the Health Department about septic tank failures
and water quality.
A lengthy discussion was held on the project coming in over budget. Finance Director Bruce
Shell reported that the estimated cost of the project was $3,500,000 based on figures provided by the
design engineer. The residents were informed of this figure. Since that time bids have been received
in the amount of $4,900,000, and a meeting was held with officials from Carolina and Kure as well
as the engineer to discuss whether the project should be rebid. The engineer reviewed the bids in
detail and felt the bids were acceptable. The increase of $1,000,500 was due to the sewer portion
of the contract. This new assessment to a property owner with one tap for a 50 foot lot is estimated
at $3,945. The residents have not been notified of this increase. Director Shell advised that he would
be glad to send out letters notifying the residents of the increase.
Ms. Teresa Clontz, a resident the Hanby/Wilmington Beach area, complimented the Board
of County Commissioners for participating in this project. She stated that with the desperate need
for water and sewer in this area, she did not object to the increased assessment.
Ms. Nora McMillian, resident of Lumber Bridge, North Carolina, advised that she had a
vacation home on the waterfront in this area that her family had not been able to use since Hurricane
Fran. She expressed appreciation to the Board for making this water and sewer project become a
reality, and she complimented Mr. Blanchard and his staff for keeping everyone informed about the
project.
Chairman Caster called for a vote to award the contracts.
Motion:
Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to award a
contract to T. A. Loving, the lowest bidder, in the amount of $3,307,537.00; award a contract to
Atlantic Construction and Development, Inc., the lowest bidder, in the amount of $1,406,648.50;
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 217
approve the associated budget amendment; and authorize the Chairman to execute the necessary
contract documents. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Copies of the contract are on file in the Legal Department.
Budget Amendment #2001-07 - Wilmington-Hanby Beach Capital Project
ADJUSTMENTDEBITCREDIT
Wilmington-Hanby Beach Sewer Capital Project:
Installment Loan Proceeds $3,170,071
Other $ 73,465
Capital Project Expense $3,243,536
Explanation:
To budget funds for the Wilmington-Hanby Beach water and sewer systems.
MEETING RECESSED TO HOLD A REGULAR MEETING OF THE NEW HANOVER
COUNTY WATER AND SEWER DISTRICT
Chairman Caster convened from Regular Session at 12:29 p.m. to hold a meeting of the New
Hanover County Water and Sewer District.
Chairman Caster reconvened to Regular Session at 12:50 p.m.
CLOSED SESSION
Chairman Caster called for a motion to convene to Closed Session pursuant to N.C.G.S. 143-
318.11(5) for the public body to negotiate price and material terms for the proposed contract for the
acquisition of real property.
Motion:
Vice-Chairman Greer MOVED, SECONDED by Commissioner Birzenieks, to convene
from Regular Session to Closed Session. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Caster convened to Closed Session at 12:52 p.m.
Motion:
Vice-Chairman Greer MOVED, SECONDED by Commissioner Birzenieks, to reconvene
to Regular Session. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Caster reconvened to Regular Session at 1:20 p.m.
Chairman Caster announced that in Closed Session, the Board approved a Buy and Sell
Agreement to purchase property on the River Road to use as a site for constructing the new Federal
Point Fire Station. Staff was directed to complete the negotiations for purchase of the property
subject to a satisfactory title search, environmental audit, and other necessary items. The Buy and
Sell Agreement will be placed on the Consent Agenda for final approval once all terms have been
negotiated.
RECESS FOR LUNCH
Chairman Caster recessed for lunch from 1:21 p.m. until 1:50 p.m.
CLOSED SESSION
Chairman Caster called for a motion to convene to Closed Session pursuant to N.C.G.S. 143-
318.11(6) to conduct performance evaluations for the County Manager, County Attorney, and Clerk
to the Board.
Motion:
Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer to convene to
Closed Session.
Chairman Caster convened to Closed Session at 1:51 p.m.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 28
MINUTES OF REGULAR MEETING, SEPTEMBER 18, 2000 PAGE 218
Motion:
Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer to reconvene
to Regular Session. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Caster reconvened to Regular Session at 2:45 p.m.
Chairman Caster announced that no action was taken in the Closed Session and reported that
performance evaluations for the County Manager, County Attorney, and Clerk to the Board would
be completed on October 2, 2000, or at 7:30 a.m. on October 3, 2000, if the public hearings ended
at a late hour on October 2, 2000.
ADJOURNMENT
Chairman Caster called for a motion to adjourn.
Motion:
Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis, to adjourn.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Caster adjourned the meeting at 3:01 p.m.
Respectfully submitted,
Lucie F. Harrell
Clerk to the Board