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1999-08-16 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 420 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, August 16, 1999, at 9:00 a.m. in the 2nd Floor Conference Room of the New Hanover County Library, 201 Chestnut Street, Wilmington, North Carolina. Members present were: Commissioner Buzz Birzenieks; Commissioner Ted Davis, Jr.; Commissioner Charles R. Howell; Vice-Chairman Robert G. Greer; Chairman William A. Caster; County Manager, Allen O’Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Caster called the meeting to order and welcomed everyone present. INVOCATION AND PLEDGE OF ALLEGIANCE Deputy County Manager, Andrew J. Atkinson, gave the invocation. Vice-Chairman Greer led the audience in the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Caster announced that time had been reserved to allow anyone from the public to present an item that was not listed on the Regular Agenda or comment on an item that was listed on the Consent Agenda. He requested all persons speaking to limit their remarks to three minutes. Presentation of Autographed Copies of the Book Entitled, Cape Fear Lost, by Susan Taylor- Block Cape Fear Museum Director Janet Seapker presented autographed copies of the recently published book entitled, Cape Fear Lost, to each member of the Board on behalf of the Museum Associates. She informed the Board that Ms. Susan Taylor-Block, an employee of the Cape Fear Museum, was the author of the book. Chairman Caster, on behalf of the Board, expressed appreciation to Director Seapker and the members of Museum Associates for autographed copies of the book. Request for Fence at Airlie Gardens to be Moved a Further Distance from the Road Mr. Baker Mitchell, speaking on behalf of his family, requested the Board to move the recently installed fence along Airlie Gardens further back from the road. He read a poem written by Robert Frost entitled, Mending Wall, and said that Hugh MacRae Park, Orton Plantation, and other gardens throughout the world do not have fences. He expressed concern that the fence creates an unwanted atmosphere for persons who want to visit the gardens. Ms. Susan Tharin, a resident of 607 Airlie road, read and presented the following petition with 184 signatures of residents living in the Airlie Road area: This petition is being submitted to request the Board to move the fence at Airlie Gardens to a safe, unobtrusive distance back from the road to ensure the safety of all traffic including bicyclists, pedestrians, and vehicles, and to preserve the historic, scenic quality of Airlie Road. Ms. Tharin commented on the fence being a hazard, and she requested the Board to relocate the fence so it will be safe for the public to travel along Airlie Road.. Discussion of Burning Regulations in the Unincorporated County Ms. Michelle LaBanc requested the Board to consider amending the burning regulation to increase the distance of 100 feet from a residence when a controlled permitted burn is allowed in a subdivision. She presented pictures showing where 1 ½ acres of her property was lost due to a neighbor’s controlled burn. After contacting numerous agencies, she was informed that nothing could be done because controlled burns are permitted in New Hanover County. Ms. LaBanc expressed concern for her house and property since her neighbor has received another permit for a controlled burn. She urged the Board to change the current burning regulations. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 421 Mr. Aubrey Rivenbark, New Hanover County Fire Marshal, explained to the Board that controlled burns are governed by State regulations and issued by the N. C. Forestry Service. The regulations are enforced by the New Hanover County Fire Service as outlined under Section 5 of the North Carolina Building Code, which deals with the proximity to dwellings. Fire Marshal Rivenbark commented on the need to help Ms. LaBanc and he suggested reviewing the Air Quality regulations, which consider smoke as a nuisance within 1,000 feet of an occupied residence. He offered to work with the County Attorney to review these regulations to see if some assistance can be provided to Ms. LaBanc. Consensus: After further discussion, the Board requested the County Attorney to work with the Fire Service Administrator and Fire Marshal to see if a regulation can be enforced to require a distance of 1,000 feet from any structure when permitting a controlled burn in a residential neighborhood. Presentation on Shortage of Soccer Fields Mr. Chuck Rizzo, representing the Challenger Soccer League, requested the Board to provide a soccer field to this league so games can be played in New Hanover County instead of Jacksonville, North Carolina. He explained that ten home games will have to be played in Jacksonville, which is inconvenient for the team and a loss of revenue to the community. There are 350 children who want to play soccer and cannot participate because there are no soccer fields. He urged the Board to move forward with providing playing and practice fields for these children. County Manager O’Neal reported that during the past two weeks, the School System has been contacted and there should be some additional fields at the Dorothy Johnson Elementary School and the area located near the Central School Office. Discussion has also been held with Cape Fear Community College (CFCC) about the property purchased in the northern end of the county for a North Campus. This site will not be occupied with buildings for at least ten years, and it appears that soccer fields will be available by next spring. Staff is also looking at the possibility of using a site at the Airport for development of a soccer field. With these items being explored, some relief should be provided by this fall and a great deal of relief by the spring season. Mr. Rizzo expressed appreciation to the Board and County Manager for working toward a solution. He again emphasized the importance of receiving help as soon as possible. Discussion of Agenda Scheduling Mr. Steve M. Vosnock, a resident of 1109 Marathon Avenue, Castle Hayne, North Carolina, requested an explanation of how items are scheduled on the agenda. County Manager O’Neal advised that he was responsible for scheduling the agenda, and explained that all times listed are estimated, because it is impossible to know how much time will be required for each item. Mr. Vosnock strongly objected to hotly contested issues pertaining to development and water and sewer being discussed at 1:00 a.m. He expressed concern for Water and Sewer items being scheduled last on the agenda when water and sewer are the key factors that drive development throughout the county. Issues of this type are costly to the taxpayers and they should not be discussed early in the morning, which in his opinion, is being done on purpose to avoid any public input. He requested the Board to consider switching the placement of the Water and Sewer Agenda with Non-Agenda items County Manager O’Neal assured Mr. Vosnock that no items were scheduled to discourage public participation. He stated the County Commissioners and Staff do not want to discuss an item at 2:00 a.m.; however, some issues require a great deal of time. Commissioner Davis objected to the comments made by Mr. Vosnock about the Board intentionally scheduling items to discourage public input on controversial issues. He stated as the owner of a law practice that is opened from 8:00 a.m. until 5:00 p.m., he did not want to be sitting at a meeting in the early hours of the morning. He noted that a perfect of example of why meetings get behind the schedule, is allowing persons to present items that are not scheduled on the agenda as NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 422 is being done tonight. Due to this process, the Board is already 35 minutes behind schedule. In concluding his remarks, Commissioner Davis suggested that Staff may want to review where to place the Non-Agenda items and the Water and Sewer items are placed on the agenda. He also encouraged allowing only three minutes to persons presenting non-agenda items. APPROVAL OF CONSENT AGENDA Chairman Caster requested the Board to ratify the resolution honoring Mr. Elbert Thomas Townsend as part of the Consent Agenda. He also referenced the new deputy positions listed under Consent Agenda Item 10, and he asked what will happen to these positions when the new jail is constructed and inmates do not have to be transported to out-of-county facilities. County Manager O’Neal explained that when the new jail is constructed, more deputies will be needed to operate the facility; therefore, the positions will be permanent. Chairman Caster said in the future requests, the Board should be clearly informed if the positions are to be permanent. Commissioner Davis requested the Board to consider placing a contingency on the positions based upon staffing and transportation needs once the jail has been constructed. Discussion followed on the cost involved with housing inmates in other facilities. Captain Smith informed the Board that approximately 100 inmates were in other jail facilities; however, it is anticipated that some inmates can be held temporarily held at the Annex Jail. The additional funding in the amount of $846,000 should cover the cost of housing inmates outside of New Hanover County until the end of the year. Discussion followed on whether federal forfeited funding can be used to assist with constructing the jail. Budget Director Griffin advised that federal forfeited funding can be used for detention facilities; however, the funding received has ben reduced during the past year. Chairman Caster cautioned Staff and the Board about depending on federal forfeited funding because of the move in Congress to change the forfeiture laws to cut back on funding to local governments. Budget Director Griffin informed the Board that when Captain Smith requested the additional funding to transport and house 100 inmates in other facilities for a year, she reduced the number to 50; therefore, more funding could be needed before the end of the year. County Manager O’Neal responded the positions would be contingent upon the immediate situation and once the location of the jail is determined as well as staffing and transportations needs, this item will be re-visited. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis, to approve the items on the Consent Agenda, including the ratification of the resolution honoring Mr. Tommy Townsend, and placing a contingency on Consent Agenda Item 10 to require the new deputy positions to be based upon staffing and transportation needs once a jail location is determined with this item being revisited at that time. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes The Commissioners approved the minutes of the Regular Meeting of August 2, 1999, as presented by the Clerk to the Board. Approval of Ethics Policy for the Cape Fear Museum The Commissioners approved an Ethics Policy for the Cape Fear Museum as approved and recommended by the Museum Board of Trustees. The ethics policy will be applicable to future Staff and Trustees. The current Staff and Trustees will be encouraged, but not mandated, to comply to NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 423 the policy. A copy of the policy is on file at the Cape Fear Museum. Authorization for the New Hanover County Public Library to File an Application for the FY 2000 State Aid to Public Libraries Funding The Commissioners authorized the New Hanover County Library to file an application for the FY 2000 State Aid to Public Libraries funding. It is anticipated that approximately $196,326 will be received for FY 2000. Release of Tax Value The Commissioners granted a Senior Citizen/Disability Exclusion for Leona B. Bellamy in the amount of $20,000. The application and letter explaining the late filing are available upon request in the Tax Department. Acceptance of Tax Collection Reports Through July 31, 1999 The Commissioners accepted the following Tax Collection Reports through July 31, 1999 as submitted by the Collector of Revenue, Patricia J. Raynor: New Hanover County Tax Collections New Hanover County Fire District Tax Collections Copies of the reports are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXV, Page 17. Authorization for the Cooperative Extension Service and Arboretum Foundation to Proceed with Development of Funding to Construct a Coastal Environmental House The Commissioners authorized the Cooperative Extension Service and Arboretum Foundation to proceed with development of funding to construct a Coastal Environmental House. The project will provide a model education house that will feature design, materials and construction relevant to coastal residential homeowners and the residential construction industry to include energy efficiency and water conservation. Funds to plan and construct the facility will be provided by the Arboretum Foundation. Educational leadership will be provided by the New Hanover County Extension Service. Approval of Contribution to Hold a Reception Following the Dedication of the Veterans Park School Site The Commissioners approved a contribution not to exceed $500 from the Miscellaneous Account for a reception following the dedication of the Veterans Park School Site. Acceptance of Additional Grant Funds for the Retired Senior Volunteer Program - Department of Aging The Commissioners accepted an additional $1,100 from the Corporation for National & Community Services for the Retired Senior Volunteer Program for FY 1999-2000, authorized the County Manager to sign the grant document, and approved the following budget amendment: #00-0009 - Department of Aging - RSVP Debit Credit RSVP Action Grant $1,100 Travel $1,100 Explanation: To increase the budget for additional funds awarded for the Retired Senior Volunteer Program for FY 1999-2000. Approval of Two New Accounting Technician II Positions for Animal Control Services and Approval of the Associated Budget Amendment #00-0017 The Commissioners approved two (2) new Accounting Technician II positions and the associated budget amendment to process license fee activities at the Animal Control Center as recommended by the Board of Health. It should be noted that two positions in the Finance NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 424 Department to assist with Animal Control collections were never filled when the Emergency Medical Service was transferred to New Hanover Regional Medical Center. Budget Amendment #00-0017 - Health/Animal Control DebitCredit Dog and Cat Tags $39,544 Salaries and Wages$27,890 FICA 2,133 Retirement 1,380 Medical Insurance 6,577 Postage 1,000 Departmental Supplies 500 Limited Disability Insurance 64 Explanation: To budget animal control fees for two (2) additional Accounting Technician II positions and to budget an increase in the departmental supplies and postage accounts. Approval of Budget Amendment #00-0018 to Fund One (1) New Sergeant and Four (4) New Deputy Positions in the Sheriff’s Department for the Custody Division, Approval of Additional Funding for Housing Inmates, and Approval of Funding for a New Van The Commissioners approved the following budget amendment to fund one (1) new Sergeant position and four (4) new Deputy positions in the Sheriff’s Department for the Custody Division at a cost of $150,664 contingent upon staffing and transportation needs once a jail location is determined with this item being revisited at that time; approve additional funding in the amount of $846,411 to house inmates outside New Hanover County; and approve a new van needed for transportation of inmates at a cost of $32,000. #00-0018 - Commissioners’ Office/Sheriff/Jail DebitCredit Commissioners’ Office Appropriated Fund Balance $1,029,075 Sheriff/Jail: Salaries and Wages$106,038 FICA 7,998 Retirement - Local $ 5,174 Retirement - 401K 5,226 Medical insurance 15,988 Limited Disability Insurance 240 Uniforms 10,000 Contracted Services - Jail $846,411 Motor Vehicles 32,000 Approval of Budget Amendment #2000-05 - Federal Forfeited Property Capital Project - Sheriff’s Department The Commissioners approved the following budget amendment: #2000-05 - Federal Forfeited Property Capital Project DebitCredit Federal Forfeited Property $17,786 Capital Project Expense $17,786 Explanation: To increase the budget for additional revenue received on June 14, 1999 and July 30, NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 425 1999. Federal Forfeited Property funds are budgeted as received and must be used for law enforcement activities as deemed necessary by the Sheriff. Approval of Budget Amendment #00-0012 Various The Commissioners approved the following budget amendment: DebitCredit General Fund: County Commissioners: Appropriated Fund Balance$1,501,178 Health Department/Maternity Care Coordination: Title XIX Maximization 20,801 Human Resources: Departmental Supplies$ 724 Finance: Contracted Services 6,258 Capital Outlay - Equipment 7,295 Information Technology: Departmental Supplies$ 10,162 Capital Outlay - Equipment 32,940 Tax Office: Capital Outlay - Equipment$ 12,388 Departmental Supplies 122 Board of Elections: Capital Outlay - Equipment$ 11,750 Vehicle Management: Other Improvements$ 1,000 Property Management: Departmental Supplies$ 700 Maintenance & Repair - Building & Grounds 137,088 Capital Outlay - Equipment 25,301 Sheriff Administration: Departmental Supplies$ 8,788 Capital Outlay - Equipment 6,852 Sheriff - 911: Capital Outlay - Equipment$211,910 Uniforms 1,754 Departmental Supplies 114,918 Dues & Subscriptions 56,980 Sheriff - Jail: Other Improvements$ 9,440 Capital Outlay - Equipment 149,275 Departmental Supplies 11,200 Contracted Services 34,900 Emergency Services - Communications Tower: Capital Outlay - Equipment$ 5,293 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 426 Courts - Clerk to Superior Court: Capital Outlay - Equipment$ 11,331 Inspections: Contracted Services$ 11,450 Cellular Expense 1,400 Departmental Supplies 1,838 Capital Outlay - Equipment 120,562 Planning: Contracted Services$ 31,413 Departmental Supplies 449 Capital Outlay - Equipment$ 2,499 Cooperative Extension Service: Maintenance & Repair - Building & Grounds$ 600 Departmental Supplies 3,103 Other Improvements 12,847 Capital Outlay - Equipment 18,725 Airlie Gardens: Equipment Rental$ 28,243 Departmental Supplies 967 Initial Supplement 8,924 Capital Outlay - Equipment 79,886 Animal Control: Contracted Services$ 9,880 Departmental Supplies 110 Capital Outlay - Equipment 12,437 Health Administration: Building$ 9,694 Other Improvements 20,801 Capital Outlay - Equipment 291 Child Health Service Coordinator: Capital Outlay - Equipment$ 1,000 Departmental Supplies 195 Temporary Assistance to Needy Families: Departmental Supplies$ 3,413 Family Planning: Departmental Supplies$ 20,501 Child Health: Other Improvements$ 3,515 DSS - Administration: Contracted Services$ 16,670 Departmental Supplies 58,192 Capital Outlay - Equipment 118,660 Library: Contracted Services$ 500 Departmental Supplies 895 Capital Outlay - Equipment 19,524 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 427 Parks: Other Improvements$ 4,400 Museum: Printing$ 13,947 Departmental Supplies 3,575 Other Improvements 2,475 Capital Outlay - Equipment 10,029 Fire District: Fire Departments: Appropriated Fund Balance$42,443 Motor Vehicle Purchases$ 23,948 Fire Operations: Safety Equipment$ 4,995 Capital Outlay - Equipment 13,500 Environmental Management Fund: Landfill Operations: Appropriated Fund Balance$311,121 Contracted Services$232,374 WASTEC - Administration: Contracted Services$ 38,188 Departmental Supplies 3,326 WASTEC - Operations: Maintenance & Repair - Auto$ 2,568 Maintenance & Repair - Equipment 34,665 Sewer Operating Fund: Appropriated Fund Balance$154,993 Water and Sewer Finances: Contracted Services$ 655 Departmental Supplies 140 Capital Outlay - Equipment 5,435 Water and Sewer Engineering: Contracted Services$ 35,512 Maintenance & Repair - Equipment 19,410 Departmental Supplies 53,276 Capital Outlay - Equipment 33,760 Motor Vehicle Purchases 6,806 Explanation: To budget appropriated fund balance for outstanding purchase orders as of June 30, 1999. The amounts should be added to each appropriation as it appears in the Budget Ordinance in order to account for the payment against the fiscal year in which it is paid (adopted in the Budget Ordinances for FY 1999-2000 dated June 2, 1999). Approval of Budget Amendment #00-0014 - County Commissioners’ Office/Outside Agencies - Cultural & Recreational The Commissioners approved the following budget amendment: #00-0014 - County Commissioners’ Office/Outside Agencies - Cultural & Recreational NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 428 DebitCredit General Fund: County Commissioners’ Office Appropriated Fund Balance $25,000 Outside Agencies - Cultural & Recreational City of Wilmington$25,000 Explanation: To carry over the contribution to the City of Wilmington for a Skate Park. A number of conditions were placed on the funding for the Skate Park by the Commissioners. Approval of Budget Amendment #00-0015 - Various The County Commissioners approved the following budget amendment: #00-0015 - Various Debit Credit General Fund: County Commissioners: Appropriated Fund Balance $2,460,350 Health Department - Maternity Care Coordination: Title XIX Fee Maximization 171,500 Engineering: Contracted Services$ 83,000 Property Management: Building$ 80,000 Information Technology: Contracted Services$ 30,000 Non-Departmental: Contracted Services$153,000 Miscellaneous 30,000 Sheriff: Administration Capital Outlay$ 70,000 Sheriff: Jail Contracted Services$ 66,089 Sheriff - 911: Contracted Services$ 15,000 Maintenance & Repair - Equipment 160,000 Departmental Supplies 202,762 Capital Outlay - Equipment 767,296 Emergency Management: Contracted Services$ 26,870 Communications Tower: Capital Outlay - Equipment$ 10,519 Cooperative Extension Service: Maintenance & Repair Building & Grounds$ 2,200 Other Improvements$ 50,000 Airlie Gardens: NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 429 Maintenance & Repair - Building & Grounds $170,000 Other Improvements 105,000 Capital Outlay - Equipment 74,381 Health Administration: Other Improvements $171,500 Capital Outlay - Equipment 50,000 Epidemiology: Capital Outlay - Equipment $ 36,863 Departmental Supplies 50,000 Family Planning: Departmental Supplies $ 5,200 Child Health: Contracted Services $ 7,200 Capital Outlay - Equipment 3,000 DSS - Good Friends: Payments $ 970 Parks: Other Improvements $ 61,000 Museum: Maintenance & Repair - Building & Grounds $150,000 Fire District: Fire Departments: Appropriated Fund Balance$164,200 Fire Expense $ 18,570 Postage 630 Departmental Supplies $ 78,000 Capital Outlay - Equipment 67,000 Environmental Management Fund: WASTEC - Administration: Appropriated Fund Balance$450,800 Building $ 50,154 Other Improvements 228,158 Capital Outlay - Equipment 172,128 Sewer Operating Fund: Appropriated Fund Balance$868,670 Water and Sewer Engineering: Capital Outlay - Equipment$425,049 Contracted Services 418,597 Water and Sewer Finance: Contracted Services$ 11,636 Capital Outlay - Equipment 5,118 Revolving Loans 8,270 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 430 Explanation: To rollover expenditures from FY 1998-99 to FY 1999-2000. Approval of Budget Amendment #00-0016 - Various The Commissioners approved the following budget amendment: #00-0016 - Various DebitCredit District Attorney Domestic Violence Unit: Domestic Violence Unit Grant$ 3,438 Salaries$ 3,198 Telephone 100 Cell Phones 10 Beepers and Pagers 130 Project Impact-Hazard Mitigation: HMGP - Federal $94,729 HMGP - State 29,866 Salaries$ 5,134 Advertising 1,000 Contracted Services 57,915 Supplies 32,301 Travel 10,000 Capital Outlay 18,245 Schools Retrofit-Hazard Mitigation: Disaster Resistant Communities Grant$281,293 Contracted Services$ 31,408 Travel 2,000 Other Improvements 245,000 Administration 2,885 Explanation: To rollover unexpended grant funds from FY 1998-99 to FY 1999-2000. Approval of Budget Amendment #00-0016 - Various DebitCredit River Road Tower: HMGP-Federal $215,559 HMGP-State 70,000 Salaries $ 2,759 Contracted Services 6,000 Supplies 2,800 Other Improvements 274,000 Planning: HMGP-Federal $ 52,249 HMGP-State 17,048 Temporary Salaries $ 11,000 Contracted Services 34,000 Printing 3,000 Supplies 12,000 Postage 1,247 Advertising 3,000 Travel 4,000 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 431 Aging-Congregate: CFMF Grant$ 9,312 Contracted Services-CFMF Grant $ 9,312 Explanation: To rollover unexpended grant funds from FY 1998-1999 to FY 1999-2000. Approval of Budget Amendment #00-0016 Various DebitCredit Aging-Foster Grandparent Program: Foster Grandparent Grant$75,277 Salaries $16,949 FICA 1,297 Retirement 830 Medical Insurance 2,225 Disability insurance 30 Contracted Services 99 Telephone 75 Postage 175 Supplies 225 Auto Reimbursement 425 Uniforms 100 Travel 650 Volunteer Mileage Reimbursement 5,115 Volunteer Stipends 39,933 Volunteer Recognition 300 Capital 7,299 Explanation: To adjust the budget to actual amount of grant that ends December 31, 1999. The grant amount is $138,068 and $61,791 has already been budgeted for FY 1999-2000. Approval of Budget Amendment #00-0016 Various DebitCredit Water/Sewer District: HMGP-Federal $203,457 HMGP-State 66,684 Salaries $ 3,403 Contracted Services 54,000 Maintenance & Repair 42,000 Supplies 170,738 Explanation: To rollover unexpended grant funds from FY 1998-99 to FY 1999-2000. Adoption of Resolution Honoring Elbert Thomas Townsend for Outstanding Contributions to the Citizens of New Hanover County The Commissioners adopted a resolution recognizing Elbert Thomas Townsend for his many years of service to the citizens of New Hanover County. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXV, Page 17. PRESENTATION OF NEW HANOVER COUNTY SERVICE AWARDS County Manager O’Neal requested the following employees to step forward to receive service awards: NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 432 NameYears of Service Kathleen M. McLaren, Social Services5 Glenda Jones, Social Services5 Gloria D. Williams, Social Services5 Lori P. Harvey, Social Services5 Yvonne Simpson, Social Services5 Theresa M. Willetts, Social Services5 Joette McGlohon, Social Services5 Glenda J. Blythe, Social Services5 Philip Brice, Fire Service5 Jackie G. Watson, Register of Deeds5 Jeffrey W. Thomas, Parks Department5 Jacqueline S. Oakes, Aging Department5 Sharon A. Byrd-Hanson, Inspections 10 Arthur H. Graifter, WASTEC 10 Norman W. Hanchey, WASTEC 10 Pamela R. Harrell, IT Department 10 Frances C. Chandler, Health Department 15 Nancy S. Nelson, Register of Deeds 20 Nancy M. Canady, Sheriff’s Department 20 Frances G. O’Keeffe, Social Services 20 Nancy R. Fowler, Engineering Department 20 Chairman Caster, on behalf of the Board, presented service awards to each employee and expressed appreciation to them for their years of dedicated service to New Hanover County. RECOGNITION OF NEW COUNTY EMPLOYEES County Manager O’Neal requested the following new County employees to stand and be recognized: Joe Strobush, Cooperative Extension Shannon Sharp, Cooperative Extension Erin Carey, Cooperative Extension Joanne Brown, Cooperative Extension Sam Goodnight, Environmental Management Ken Chamblee, Environmental Management Mitchell Lamb, Environmental Management William Elliott, Health Department Jenny Garner, Health Department Cammi Marti, Health Department Lewis Costin, Inspections Department John Koehler, Inspections Department Regina Grigg, Library Suesan Sullivan, Museum Mark Schwimmer, Parks Department Fred Ferguson, Parks Department Ron Britt, Parks Department Cynthia Holmes, DSS Georgiana Hulings, DSS Coretta Calvert, DSS Ruth Massey, DSS Sharon Essick, DSS Chairman Caster, on behalf of the Board, welcomed the new employees to New Hanover County government and he wished them success in their new positions. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 433 PRESENTATION OF DISTINGUISHED BUDGET PRESENTATION AWARD TO THE BUDGET DEPARTMENT FOR THE FISCAL YEAR BEGINNING JULY 1, 1998 Chairman Caster, on behalf of the Board, requested the Budget Director, Cam Griffin, to step forward to receive the Government Finance Officers’ Association of the United States and Canada Distinguished Budget Presentation Award. Chairman Caster presented the award to Budget Director Griffin and he congratulated the Budget Department for receiving this award for the eighth consecutive year, which is the highest form of recognition in governmental budgeting. He expressed appreciation to them for bringing this honor to New Hanover County. County Manager O’Neal expressed appreciation to Budget Director Griffin and Staff for this outstanding performance. DISCUSSION OF FUTURE DIRECTION FOR THE NEW HANOVER COUNTY COMMUNITY CRIME TASK FORCE Mr. Albert W. Corbett, Jr., Chairman of the Community Crime Task Force, reported on the following charges that were assigned to the Crime Task Force when it was established by the Board of County Commissioners in February, 1998: Structured Sentencing: 1. This program is working fairly well; however, it still needs to be monitored. Crime Lab: 2. The State Lab continues to provide the needed services on a timely basis. The need has decreased but the Task Force will continue to monitor this service. .School Uniforms: 3 The Board of Education has implemented a dress code enforcement beginning this school year to monitor how the students and parents will respond to this policy. The Community Crime Task Force was pleased with this step, and it is hoped that the Board of Education will implement a uniform policy. Curfew: 4. The Crime Task Force recommends instituting a curfew as a matter of prevention. Curfews are being performed in other parts of the State. The Community Crime Task Force recommends a meeting between the New Hanover County Attorney and Cumberland County Attorney to prepare an ordinance for establishing a curfew to be presented to the Board of County Commissioners. A well planned curfew to keep children 16 and under from being out after midnight until 6:00 a.m. should be acceptable to the parents and citizens of the New Hanover County. Juvenile Detention and Long-Term Suspension Programs: 5. A private company has been looking at constructing a 60-bed detention facility with a 120 bed boot camp, a day treatment center and an alternative education program. After discussing funding for the facility with Raleigh officials, the Task Force would appreciate each County Commissioner communicating with these officials to demonstrate the need for this facility in southeastern North Carolina. Long-Term Drug Treatment Program: 6. A program called BETEL, which is a very successful European program, is interested in starting a branch in the New Hanover County area. The Crime Task Force feels this could be beneficial to the region. In closing, Mr. Corbett requested the Board to provide future direction for the Community Crime Task Force. He offered to address new items or continue to move forward with the programs implemented. Deputy County Manager Atkinson reported on the success of the Community Crime Task Force in turning around the length of time for receiving the results of a drug test from the State Lab in Raleigh. This was not only beneficial to New Hanover County, but to other counties throughout the state. He said that County Attorney Copley was in the process of working on a draft curfew ordinance that will be county-wide. Once the draft ordinance is prepared, all the municipalities will NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 434 be involved in the process. Commissioner Birzenieks asked if the turn around time of the State Drug Lab was satisfactory. Deputy County Manager Atkinson responded that Sheriff McQueen and Wilmington Police Chief John Cease are pleased with the turn around time. These tests involve sampling of cocaine or marijuana. Chairman Caster asked Mr. Corbett if the members of the Community Crime Task Force feel that all objectives have been accomplished. Mr. Corbett responded that progress has been made in all areas; however, there are issues that still need to be addressed. If the services of the Community Crime Task Force are warranted, the members would like to continue to serve. Commissioner Davis commended Mr. Corbett and the members of the Task Force for an excellent job. He recommended allowing the members to continue to monitor the new policies and address other issues. Commissioner Howell recommended allowing the Task Force to pursue the curfew ordinance and assist with holding public hearings to receive input from the community. Discussion was held on the need to obtain funding from the State to construct a Juvenile Detention Facility in Navassa. Deputy County Manager Atkinson informed the Board that after discussing this matter with Mr. Richard Christian, he feels within two weeks, it will be known if the money has been appropriated by the State and the contract will be signed. Deputy County Manager Atkinson advised that members of the Task Force desire to accomplish goals set by the Board of County Commissioners. He said the Task Force will be glad to hold the public hearings on the proposed curfew ordinance if directed by the Board of County Commissioners. After further discussion, it was agreed for the Community Crime Task Force to hold the public hearing for a proposed curfew ordinance. Chairman Caster, on behalf of the Board, expressed appreciation to Mr. Corbett and the members of the Task Force for the time and effort given to serve on the group. He said the issues addressed have benefitted the entire community, and the Board looks forward to working with the Task Force during the next year. APPOINTMENT OF PATRICIA J. RAYNOR AS COLLECTOR OF REVENUE FOR NEW HANOVER COUNTY County Manager O’Neal reported that NCGS 105-349 requires the governing board of each county to appoint or reappoint the Collector of Revenue. The term of the Collector of Revenue, Patricia J. Raynor, will expire August 17, 1999. He requested the Board to reappoint Ms. Raynor to serve as Collector of Revenue for New Hanover County. Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Birzenieks, to reappoint Ms. Patricia J. Raynor as Collector of Revenue for a one-year term. Upon vote, the MOTION CARRIED UNANIMOUSLY. Ms. Raynor expressed appreciation to the Board for their support during the past year. ACCEPTANCE OF 1998 SETTLEMENT AND CHARGING THE COLLECTOR OF REVENUE WITH THE COLLECTION OF THE 1999 TAX LEVY County Manager O’Neal requested the Board to accept the 1998 settlement of tax collections and charge Ms. Patricia J. Raynor with collection of the 1999 tax levy as required under NCGS 105- 247 and 105-349. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 435 Motion: Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer, to accept the 1998 Settlement of Tax Collections and charge Mr. Patricia J. Raynor, Collector of Revenue, with collection of the 1999 tax levy. Upon vote, the MOTION CARRIED UNANIMOUSLY. Copies of the Settlement of Tax Collections for 1998 and Settlement of Delinquent Taxes for New Hanover County and the New Hanover County Fire District are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXV, Page 17. ADOPTION OF PRELIMINARY ASSESSMENT RESOLUTION TO SCHEDULE A PUBLIC HEARING ON SEPTEMBER 7, 1999 ON THE FINANCING OF THE WILMINGTON/HANBY BEACH WATER AND SEWER PROJECT Finance Director, Bruce Shell, advised that NCGS 153-A-190 requires the Board of County Commissioners to hold a Public Hearing when desiring to finance a project by special assessment. A preliminary assessment resolution must be adopted calling for a time and place for the Public Hearing. Once the resolution is adopted, a letter of notification will be forwarded to all property owners. Most of the lots are 5,000 square feet with a variance in values from $3,500 to a high of $300,000. The area of the land will be used as the assessment method in assessing the property. Once the resolution is adopted, notification will be forwarded to the 1,105 property owners in the Wilmington/Hanby Beach Water and Sewer project. Discussion followed on using the area of the land as the assessment method. Vice-Chairman Greer asked if the property owners are in favor of this assessment method. Finance Director Shell explained that using the area of land as the assessment method will provide for a more equitable assessment without any extremes in either direction. Some people will pay more under the area of land assessment, but persons with more than one lot will be required to pay only one tap. He said the resolution can be changed after the Public Hearing if so desired by the Board. Chairman Caster advised that property owners in the area have told him they are anxious to have water and sewer. Motion: Commissioner Howell MOVED, SECONDED by Commissioner Birzenieks to adopt a preliminary resolution to hold a Public Hearing on September 7, 1999 to receive public input on the financing of the Wilmington/Hanby Beach Water and Sewer Project by a special assessment. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the preliminary resolution is hereby incorporated as a part of the minutes and contained in Exhibit Book XXV, Page 17. BREAK Chairman Caster called a break from 11:00 a.m. until 11:13 a.m. MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman Caster convened from Regular Session at 11:14 a.m. to hold a meeting of the Water and Sewer District. Chairman Caster reconvened to Regular Session at 11:31 a.m. COMMITTEE APPOINTMENTS Appointment of Patricia G. Spear to Serve on the Adult Care Home Community Advisory Committee Chairman Caster announced that one vacancy exists on the Adult Care Home Community Advisory Committee. He reported that two applications have been received in the names of Steven R. Roberts and Patricia G. Spear. Chairman Caster opened the floor to receive nominations: NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 436 Commissioner Birzenieks nominated Patricia G. Spear. The nomination was seconded by Commissioner Davis. There being no further nominations, Chairman Caster declared the nominations closed. Vote: Upon vote, the Board unanimously appointed Ms. Patricia G. Spear to serve on the Adult Care Home Community Advisory Committee for an initial term of one year. The term will expire on August 31, 2000. Appointments to the New Hanover County Board of Fire Commissioners Chairman Caster announced that two At-Large Community Representatives and two- At- Large Volunteer Fire Department Representatives need to be appointed to serve on the Board of Fire Commissioners. Chairman Caster advised that seven applications have been received for the At-Large Community Representatives. He reported that one of the applicants, Wayne L. Hartsell, Sr., was eligible for reappointment and desires to be reappointed. Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Davis, to reappoint Wayne Hartsell, Sr. to serve a 3-year term on the New Hanover County Board of Fire Commissioners as an At-Large Community Representative. The term will expire July 1, 2002. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster opened the floor to receive nominations to fill the remaining At-Large Community Representative vacancy. Vice-Chairman Greer nominated Horace C. Johnston, III. The nomination was seconded by Commissioner Howell. There being no further nominations, Chairman Caster declared the nominations closed. Vote: Upon vote, the Board unanimously appointed Mr. Horace C. Johnston, III to serve a 3-year term on the New Hanover County Board of Fire Commissioners as an At-Large Community Representative. The term will expire July 1, 2002. Chairman Caster opened the floor to receive nominations for the two At-Large Volunteer Fire Department Representatives and stated that three applications have been received with one applicant, Wilbur Davis, being eligible for reappointment. Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Howell to reappoint Wilbur Davis to serve a 3-year term on the Board of Fire Commissioners as an At-Large Volunteer Fire Department Representative. The term will expire July 1, 2002. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster opened the floor to receive nominations to fill the remaining At-Large Volunteer Fire Department Representative vacancy. Commissioner Howell nominated Robert R. Kiehlmeir. The nomination was seconded by Commissioner Davis. Vote: Upon vote, the Board unanimously to appoint Robert R. Kiehlmeir, Jr. to serve a 3-year term on the Board of Fire Commissioners as an At-Large Volunteer Fire Department Representative. The term will expire July 1, 2002. Appointment of Estelle J. Caporale to Serve on the Jury Commission Chairman Caster announced there was one vacancy on the Jury Commission. He advised that only one application had been received in the name of Estelle J. Caporale. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis, to appoint NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 437 Estelle J. Caporale to serve a 2-year term on the Jury Commission with the term to expire June 30, 2001. Upon vote, the MOTION CARRIED UNANIMOUSLY. Appointments to the New Hanover County Library Advisory Board Chairman Caster reported that four vacancies need to be filled on the New Hanover County Library Advisory Board. He advised that nine applications have been received and one of the applicants, Mary E. Hatcher, desires to be reappointed. Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Davis to reappoint Mary E. Hatcher to serve a 3-year term on the new Hanover County Library Advisory Board with the term to expire August 31, 2002. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster opened the floor to receive nominations to fill the remaining three vacancies. Vice-Chairman Greer nominated Wilbur D. Jones, Jr. The nomination was seconded by Commissioner Birzenieks. Chairman Caster nominated C. Lynn Kozik. The nomination was seconded by Commissioner Howell. Vice-Chairman Greer nominated Robert E. Lenzner. The nomination was seconded by Commissioner Birzenieks. There being no further nominations, Chairman Caster declared the nominations closed. Vote: Upon vote, the Board unanimously appointed Wilbur D. Jones, Jr., C. Lynn Kozik, and Robert E. Lenzner to serve 3-year terms on the Library Advisory Board with the terms to expire August 31, 2002. Appointments to the Board of Mechanical Examiners Chairman Caster announced that the following vacancies were open on the Board of Mechanical Examiners: 1 - Mechanical Journeyman - Class I: One application has been received in the name of Rhonda F. Beck, and she is interested in being reappointed. 1 - Mechanical Journeyman - Class III: One application has been received in the name of Robert H. Williams, and he is interested in being reappointed. 2 - Mechanical Contractors: Two applications have been received in the names of David Pope and Larry W. Lisk. Both applicants are interested in being reappointed. 1 - N. C. Registered Mechanical Engineer: One application has been received in the name of David Sims, and he is interested in being reappointed. Motion: Commissioner Howell MOVED, SECONDED by Commissioner Davis to reappoint the following persons to serve 2-year terms on the Board of Mechanical Examiners. The terms will expire August 31, 2001. Mechanical Journeyman - Class Rhonda F. Beck Mechanical Journeyman - Class IIIRobert H. Williams Mechanical ContractorsDavid Pope and Larry W. Lisk N. C. Registered Mechanical EngineerDavid Sims Upon vote, the MOTION CARRIED UNANIMOUSLY. Appointment of Steven R. Roberts to Serve on the Nursing Home Community Advisory Committee Chairman Caster announced that one vacancy exists on the Nursing Home Community NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 438 Advisory Committee. He advised that three applications had been received, and he opened the floor to receive nominations. Vice-Chairman Greer nominated Steven R. Roberts. The nomination was seconded by Commissioner Birzenieks. There being no further nominations, Chairman Caster declared the nominations closed. Vote: The Board unanimously appointed Steven R. Roberts to serve an initial 1-year term on the Nursing Home Community Advisory Committee. The term will expires August 31, 2000. Appointments to the New Hanover County Planning Board Chairman Caster announced that two vacancies exist on the Planning Board and reported that ten applications have been received. Clerk to the Board, Lucie F. Harrell, requested the Board to remove the name of Benjamin P. Wright because he had moved out of town. Consensus: It was the consensus of the Board to remove the name of Benjamin P. Wright. Chairman Caster opened the floor to receive nominations. Commissioner Birzenieks stated after going on the field trip to see conservation sites, he felt the Board of County Commissioners should appoint an environmental representative to serve on the Planning Board. With the concern about preserving the quality of life in the community, a well- qualified person with a background in environmental issues, such as Camilla Herlevich, would be an asset to the Planning Board and Board of County Commissioners. Commissioner Davis stated he felt that a real estate representative should be appointed as a member of the Planning Board to keep all parties involved about the resale of property. Discussion followed on the establishment of categories on the Planning Board. Ms. Lucie F. Harrell, Clerk to the Board, advised that categories had been submitted to the County Commissioners with no final decision made by the Board. She offered to resubmit the proposed recommendation. Commissioner Howell stated that he felt the Board should focus on encouraging persons with environmental and appraisal backgrounds to apply instead of establishing categories. The members of the Board should focus on the background of each appointment and maintain a balance by recruiting applicants from various backgrounds when needed. Commissioner Birzenieks suggested postponing these appointments with re-advertising the positions to seek applicants with an environmental and real estate backgrounds. Vice-Chairman Greer suggested moving forward with the appointments since they have been advertised. Chairman Caster opened the floor to receive nominations. Vice-Chairman Greer nominated Walter R. Conlogue. The nomination was seconded by Commissioner Howell. Commissioner Howell nominated David C. Girardot. The nomination was seconded by Vice- Chairman Greer. Chairman Caster nominated Ernest J. Puskas. The nomination was seconded by Commissioner Birzenieks. There being no further nominations, Chairman Caster declared the nominations closed. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 439 Vote: Chairman Caster called for a vote on the appointment of Walter R. Conlogue. The vote FAILED by a 3 to 2 vote. Chairman Caster, Commissioner Birzenieks, and Commissioner Davis voted in opposition. Vote: Chairman Caster called for a vote on the appointment of David C. Girardot. The vote CARRIED by a 3 to 2 vote. Chairman Caster and Commissioner Davis voted in opposition. Vote: Chairman Caster called for a vote on the appointment of Ernest J. Puskas. The vote CARRIED by a 3 to 2 vote. Commissioner Birzenieks and Commissioner Davis voted in opposition. ADDITIONAL ITEMS CONSIDERATION OF PURCHASING PROPERTY FOR A SCHOOL SITE ON MASONBORO LOOP ROAD County Manager O’Neal reported that the School System has requested the Board to purchase the Parsley property located on Masonboro Loop Road at a cost of $785,000 for a school site. Motion: After discussion of the value of land in this area, Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer to approve acquiring the Parsley property on Masonboro Loop Road at a cost of $785,000. Upon vote, the MOTION CARRIED UNANIMOUSLY. DISCUSSION OF SCHEDULING A BUDGET WORK SESSION Chairman Caster commented on the numerous projects being undertaken by the County and stated he felt it would be helpful to the Commissioners to review the capital projects before beginning the budgetary process for FY 2000-2001. County Manager O’Neal suggested holding a Work Session instead of an afternoon retreat to provide the Board with an update on capital projects. He requested the Board to allow him to review some dates and report back to the Board. DISCUSSION OF THE TEXT AMENDMENT FOR DEVELOPMENT OF CONSERVATION AREAS IN THE FLOOD PLAIN County Manager O’Neal requested direction from the Board on the proposed text amendment regarding the development of conservation areas in the flood plain. He asked if the Board would like to place this item on the agenda. After further discussion, County Manager O’Neal advised that he would work with the Clerk to the Board to schedule another Work Session. Commissioner Birzenieks requested Staff to present the matter in a less complex manner so it can be better understood by the Board and the public. LIGHTING OF SOCCER FIELDS AT HUGH MACRAE ATHLETIC COMPLEX County Manager O’Neal reported on a meeting held with representative from the soccer league to explore alternatives to fully utilize existing fields. One option was to explore the purchase or lease of lighting systems for the practice and competition fields at Hugh MacRae Athletic Complex. The cost of lighting three fields would be $98,500 with a delivery within four to five weeks plus an installation cost of $51,000 by Carolina Power & Light Company. This would represent a total cost of $149,600 with a completion date within eight weeks. A lengthy discussion followed on the possibility of clearing some property at the Airport for a soccer field, utilizing the fields at the Dorothy Johnson Elementary School and the Central Administrative Office of the School System, and using some of the property on the Cape Fear Community College site in the northern end of the County. Vice-Chairman Greer recommended working with the Airport Authority to clear the land and provide a field at the Airport. He also recommended using some of the money appropriated for park facilities to develop athletic fields. He said he would be glad to discuss this matter with the Parks and NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, AUGUST 16, 1999PAGE 440 Recreation Advisory Board. WORK SESSION SCHEDULED TO HEAR A PRESENTATION FROM CARTER GOBLE, INC. ON THE SELECTION OF A SITE FOR A NEW COUNTY JAIL Deputy County Manager Atkinson requested the Board to schedule a Work Session to hear a report from Mr. Steve Carter about the results of the study performed for selecting a site for the new jail. He advised the project cannot move forward without a site being selected. Consensus: After discussion, it was the consensus of the Board to schedule a meeting on Monday, August 23, 1999, at 12:30 p.m. in Room 501, the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. APPRECIATION EXPRESSED BY VICE-CHAIRMAN GREER FOR SUPPORT DURING HIS YEAR AS PRESIDENT OF THE N. C. ASSOCIATION OF COUNTY COMMISSIONERS Vice-Chairman Greer expressed appreciation to the members of the Board and members of Staff for their support and assistance during his year as President of the North Carolina Association of County Commissioners. MEETING RECESSED FOR LUNCH Chairman Caster recessed the meeting for lunch at 12:05 p.m. until 1:10 p.m. MEETING CONVENED FROM REGULAR SESSION TO HOLD A CLOSED SESSION TO PERFORM PERSONNEL EVALUATIONS FOR THE COUNTY MANAGER, COUNTY ATTORNEY, AND CLERK TO THE BOARD Chairman Caster called for a motion to convene to Closed Session pursuant to NCGS 143- 318.11(6) for personnel evaluations of the County Manager, County Attorney, and Clerk to the Board. Motion: Commissioner Howell MOVED, SECONDED by Commissioner Birzenieks to convene to Closed Session to perform personnel evaluations of the County Manager, County Attorney, and Clerk to the Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster convened to Closed Session at 1:48 p.m. Chairman Caster reconvened to Regular Session at 3:00 p.m. Chairman Caster reported that performance evaluations were performed in Closed Session for the County Manager, County Attorney, and Clerk to the Board. The Board agreed to approve a 5% increase retroactive to July 1, 1999, for the County Manager, the County Attorney and Clerk to the Board. He advised that a deferred compensation package will be reviewed to use as a benefit for these employees in the future. Chairman Caster also reported that the Board decided to give the County Commissioners a 4% increase retroactive to July 1, 1999. ADJOURNMENT Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster adjourned the meeting at 3:05 p.m. Respectfully submitted, Lucie F. Harrell Clerk to the Board