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1999-09-20 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 518 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, September 20, 1999, at 9:00 a.m. in the 2nd Floor Conference Room of the New Hanover County Library, 201 Chestnut Street, Wilmington, North Carolina. Members present were: Commissioner Buzz Birzenieks; Commissioner Ted Davis, Jr.; Commissioner Charles R. Howell; Vice-Chairman Robert G. Greer; Chairman William A. Caster; County Manager, Allen O’Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Caster called the meeting to order and welcomed everyone present. INVOCATION AND PLEDGE OF ALLEGIANCE Deputy County Manager, Andrew J. Atkinson, gave the invocation. Commissioner Birzenieks led the audience in the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Caster announced that time had been reserved to allow anyone from the public to present an item that was not listed on the Regular Agenda or comment on an item that was listed on the Consent Agenda. He requested all persons speaking to limit their remarks to three minutes. Request for the Board of County Commissioners to Implement a Comprehensive Drainage Plan for New Hanover County Mr. Michael Cooper, representing hundreds of residents living in New Hanover County, expressed concern for the need to improve the drainage system within county to protect homes and properties from flooding. Concern was expressed for the current welfare of the creeks and streams, which are distressed because no dredging or cleaning projects have been undertaken by New Hanover County. Many of the citizens feel that New Hanover County is becoming criminally negligent to its citizens by allowing the deterioration of the drainage infrastructure. New development has been allowed in low lying areas with inadequate drainage which has caused flooding downstream. The citizens are requesting the Board of County Commissioners to immediately implement a dredging and drainage revitalization program to protect the properties of persons living in the county. Mr. Cooper urged the Board to address the drainage issue. He advised that many neighborhoods were discussing the possibility of filing class action lawsuits if this matter is not addressed. Chairman Caster expressed appreciation to Mr. Cooper for presenting this item, and he requested Assistant County Manager Dave Weaver to schedule a meeting with Mr. Cooper to discuss the current efforts being made by the County to address drainage concerns. GENERAL ELECTRIC TAX APPEAL CONTINUED Chairman Caster informed the Board that General Electric has requested continuance of their tax appeal until a future meeting. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis, to continue the General Electric tax appeal until a future meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF CONSENT AGENDA Vice-Chairman Greer requested removal of Consent Agenda Items 11, 12, and 16.1 for further discussion. Chairman Caster requested the Board to move Consent Agenda Item 17 to the Regular Agenda because this was an advertised Public Hearing, and he requested removal of Consent Agenda Item 1, approval of minutes, as requested by the Clerk to the Board. These sets of minutes will be placed on the October 4, 1999 agenda. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 519 Discussion of Consent Agenda Item 11, Request to Extend the Plaza East Branch Library Rental Lease Vice-Chairman Greer requested an explanation of why this money was being appropriated from contingencies when the rental figure should have been budgeted in the FY 1999-2000 Budget. Library Director, David Paynter, responded that funding for rent was budgeted through December 31, 1999, because it was anticipated that the Northeast Branch Library would open in January 2000. Commissioner Birzenieks expressed concern for the delay in opening of the Northeast Branch Library until May 2000. He commented on the frustration among members of the fund raising committee, and he asked if the branch library will be opened in May. Library Director Paynter explained that after discussion with the architect, Bill Gage, the delay was created by not receiving a wiring plan from the sub-contractor. This means that the architect cannot complete the bid documents until the wiring plan is received. Once the bid is awarded, the construction process will require six to eight months for completion. Commissioner Howell asked if the wiring plan was complicated. Library Director Paynter responded that he was not the project director; however, he felt the wiring plan should have been removed to avoid the delay. He commented on the architect being aware of the need to move forward with the project and stated the wiring plan did not appear to be complicated. Commissioner Birzenieks requested the County Manager to schedule a meeting with all parties involved to be sure another delay is not experienced. Chairman Caster suggested placing this item on the agenda for October 4, 1999. Commissioner Birzenieks asked if the wiring company could be charged with non- performance and placed on a list of persons not to be used by the County when bidding projects. County Attorney Copley advised that New Hanover County has a pre-qualification list; however, in order to charge a company with non-performance, it must be proven that poor performance was demonstrated by the company. Consensus: After further discussion of the need to speed up the project, it was the consensus of the Board for the County Manager to investigate the status of the Northeast Branch Library and make a report to the Board on October 4, 1999. Discussion of Consent Agenda Item #12, Contract Between New Hanover County and Port City Java, Inc. for Operation of a Coffee Kiosk at the Northeast Branch Library Vice-Chairman Greer requested an explanation of why the space was not rented to Port City Java, Inc. at a specified rate per month instead receiving $6,000 per year from the profits of the operation. Library Director Paynter explained that if the space had been leased to Port City Java, Inc., it would be considered a multiple tenant use, which would require construction of a firewall petition between the coffee kiosk and Library. This would require the architect to re-design the space, which would create another delay in the project. He also noted that New Hanover County was guaranteed to receive $6,000 per year from Port City Java, Inc. Discussion of Consent Agenda Item 16.1, Budget Amendment #00-0026 Vice-Chairman Greer asked if $5,000,000 had been appropriated from the fund balance for the current budget year. Deputy County Manager Atkinson explained that the figure of $5,224,839 represents items that were budgeted last year and not completed. These funds were rolled over into the FY 1999- NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 520 2000 Budget. Chairman Caster called for a vote on the Consent Agenda. Motion: Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer, to move Consent Agenda Item 17 to the Regular Agenda, remove the minutes from the Consent Agenda, and approve the remaining items on the Consent Agenda as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Adoption of Resolution to Award of Bid #00-0118 and Approval of Contract #00-0118 to MLC Integrated for Upgrading the AS/400 Mainframe The Commissioners adopted a resolution awarding the bid to MLC Integrated, the lowest responsible bidder in the amount of $93,850 to upgrade the IBM AS/400 mainframe as requested by the Information Technology Department. The funds were included in the adopted FY 1999-2000 budget and are in Account Number 800-470-4131-6400 and 110-435-4350-6400. The Chairman was authorized to execute the necessary contract documents. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXV, Page 21. A copy of the contract is on file in the Legal Department. Acceptance of Tax Collection Reports Through August 31, 1999 The Commissioners accepted the following Tax Collection Reports through August 31, 1999, as submitted by the Collector of Revenue, Patricia J. Raynor: New Hanover County Tax Collections New Hanover County Fire District Tax Collections Copies of the reports are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXV, Page 21. Approval of Tax Value Releases The Commissioners approved releasing the late listing penalty for Magaline L. Hiatt in the amount of $1.10 since there was a death in the family and the taxpayer was unable to list during the regular listing period. The Commissioners granted a Senior Citizen/Disability Exclusion for the following persons. The application and information regarding the late filings are available upon request in the Tax Office. Helen Lee Comer$20,000 Roslyn O.D. Humphrey$20,000 Bernice White$20,000 Approval of Amendment to the New Hanover County Health Department Fee Schedule The Commissioners approved an amendment to the New Hanover County Health Department Fee Schedule to increase the flu vaccine fee from $10 to $12. This increase is based on Medicare allowable charges and will become effective October 1, 1999. Approval of Increase in the Animal Control Services Adoption Fee The Commissioners approved an amendment to the Animal Control Services Adoption Policy to increase the adoption fee from $45 to $60 to defray the additional cost of providing the spay/neuter service. Authorization for the New Hanover County Health Department to Submit a Grant Application to the N. C. Carolina Department of Health and Human Services to Implement the Diabetes Today/Diabetes Coalition in New Hanover County NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 521 The Commissioners authorized the Health Department to submit a grant application in the amount of $10,000 from the Diabetes Prevention and Control Unit of the North Carolina Department of Health and Human Services for the purpose of establishing a community diabetes coalition. The purpose of the coalition is to plan community-based interventions to increase community awareness regarding the severity and consequences of diabetes by focusing on education, outreach, and improving access care. If the grant is awarded, Staff is authorized to prepare the associated budget amendment. Authorization for the New Hanover County Health Department to Submit a Grant Application to Establish a Model Assessment Through the N. C. Community Health Assessment Initiative The Commissioners authorized the Health Department to submit a grant application in the amount of $17,357 through the N. C. Community Health Assessment Initiative. The function of the grant is to assess community needs through collaboration between the local health department and the Healthy Carolinians Task Force. Representatives from the New Hanover County Health Department, New Hanover Health Network/Regional Medical Center, University of North Carolina at Wilmington, Coastal Area Health Education Center, New Hanover County Department of Social Services, New Hanover County Health Carolinians, and Cape Fear Area United Way will conduct a needs assessment to improve the social, physical, and mental well-being of people in southeastern North Carolina. This funding will be used to pay for telephone surveys, face to face interviews, focus groups, binders, a web site design, and operating expenses. If the grant is awarded, Staff is authorized to prepare the associated budget amendment. Authorization for the New Hanover County Health Department to Submit a School Health Lice Grant Application to the Carolina Power and Light (CP&L) Company’s Corporate Contribution Funds The Commissioners authorized the Health Department to submit a School Health Lice grant application in the amount of $4,900 to the Carolina Power and Light Company’s Corporate Contribution Funds. The purpose of the grant is to aid in the eradication of head lice infestation among elementary school students and to improve educational opportunities to eliminate absences from school because of this problem. Authorization for the New Hanover County Health Department to Submit a Grant Application to the National Traffic Safety Administration for Becoming a Partner of the Safe Communities/Safe Kids Program The Commissioners authorized the Health Department to submit a “Growing Up Buckled Up” grant application to the National Traffic Safety Administration in the amount of $54,731. The program will be a community project through Safe Communities/Safe Kids of New Hanover County. The goal is to increase the safety of child passengers by increasing booster seat usage among children ages 5 to 8 as well as educate older children about the importance of using a seat belt for their entire life span. If the grant is awarded, Staff is authorized to accept the grant and prepare the associated budget amendment. Approval for Extension of Plaza East Branch Library and Approval of Associated Budget Amendment #00-0027 The Commissioners approved the following budget amendment to extend the Plaza East Branch Library lease for a six-month period at $3,000 per month: Budget Amendment #00-0027 - Library/Contingency DebitCredit Non-Departmental: Contingency $18,000 Library: Rent$18,000 Explanation: To transfer funds from Contingencies for additional rent on the Plaza East Library NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 522 space to maintain library services in that area until the opening of the Northeast Branch Library. Approval of Contract #99-0350 Between New Hanover County and Port City Java, Inc. for Operation of a Coffee Kiosk at the Northeast Branch Library The Commissioners approve a contract with Port City Java to operate a coffee kiosk at the Northeast Branch Library. Port City Java will build the kiosk at its expense. In return, Port City will receive the profits from the kiosk. New Hanover County is guaranteed $6,000 per year from the profits of the operation. The Chairman was authorized to execute the necessary contract documents. A copy of the contract is on file in the Legal Department. Authorization for the New Hanover County Library to Submit a Grant to the N. C. Department of Cultural Resources to be Used for Renovating a Community Meeting Room at the Northeast Branch Library The Commissioners authorized the New Hanover County Library to submit a grant application in the amount of $80,000 to the N. C. Department of Cultural Resources to provide assistance with funding the renovation of a 3,000 square foot community meeting room at the Northeast Branch Library. The estimated cost of the project is $300,000. If the grant is awarded, Staff is authorized to accept the grant and prepare the associated budget amendment. Authorization for Cape Fear Museum to Submit an Institute of Museum and Library Services Conservation Project Support Grant The Commissioners authorized the Cape Fear Museum to submit an Institute of Museum and Library Services Conservation Project Support grant in the amount of $15,500 with a 50/50 match. A match of $7,750 will be required if the grant is awarded. Matching funds have been appropriated in the FY 1999-2000 budget. Grant funds will be used to fund a Detailed Condition Survey on metal objects in the artifact collection. If the grant is awarded, the County Manager is authorized to execute the grant documents and prepare the associated budget amendment. Authorization for the Cape Fear Museum to Submit a Cultural Resources Grant to Hire an Archivist for One Year The Commissioners authorized the Cape Fear Museum to submit a Cultural Resources Grant in the amount of $29,755 to hire a full-time temporary archivist to customize purchased archival collections software to fill the Museum’s needs. No County match is required. If the grant is awarded, the County Manager is authorized to execute the necessary documents and prepare the associated budget amendment. Approval of Budget Amendment #00-0026 - Various The Commissioners approved the following budget amendment to appropriate fund balance for Hurricane Dennis. With approval of this budget amendment, $5,224,839 has been appropriated from the fund balance. Budget Amendment #00-0026 - Various DebitCredit General Fund: County Commissioners Office Appropriated Fund Balance $200,000 Emergency Management: Hurricane Dennis Contracted Services$200,000 Approval of Budget Amendment #00-0029 - Human Relations/Human Services Transportation The Commissioners approved the following budget amendment to roll over unexpended grant funds from FY 1998-99 to FY 1999-2000. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 523 Budget Amendment #00-0029 - Human Relations/Human Services Transportation DebitCredit Human Relations-HUD HUD Grant $40,000 Advertising$ 5,000 Supplies 5,720 Travel 25,000 Capital Outlay 4,280 Human Services Transportation Work First Funding$29,476 Work First Expenditures$29,476 Health-Injury Prevention Handgun Safety Grant-CHIP$ 2,500 Supplies$ 1,950 Printing 550 Adoption of Proclamation Designating September 25, 1999, as Hunting and Fishing Day in New Hanover County “Hunting The Commissioners adopted a proclamation designating September 25, 1999 as and Fishing Day” in New Hanover County. A copy of the proclamation is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXV, Page 21. PRESENTATION OF RETIREMENT PLAQUES Chairman Caster, on behalf of the Board, presented retirement plaques to the following employees. He expressed appreciation to them for their years of dedicated service to New Hanover County. James S. Bethune, Tax Department, 23 years, 4 months Doris M. Musselwhite, Health Department, 15 years, 5 months PRESENTATION OF SERVICE AWARDS County Manager O’Neal requested the following persons to step forward to receive service awards: Norman Gattison, Sheriff’s Department5 years Thomas C. Berry, Inspections Department5 years Hugh Overstreet, Inspections Department5 years Maryann Adkins, Health Department5 years Rex L. Cribb, Parks Departments5 years Myron G. Brown, Property Management15 years Janis D. Wildemann, Social Services15 years Orethia K. Brown, Social Services25 years Chairman Caster, on behalf of the Board, presented service awards to each employee and he expressed appreciation to them for their years of dedicated service. RECOGNITION OF NEW COUNTY EMPLOYEES County Manager O’Neal requested the following new County employees to stand and be recognized: Patty Hochwalt, Health Department Beverly Fusssell, Health Department Frankie Mincey, Health Department Cindy Kee, Legal Department NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 524 Gardner Newberry, Cape Fear Museum Donna Carty, Parks Department Emanuel Singletary, Parks Department Andy Wanner, Parks Department Arhonda Guinn, Social Services Amy Scruggs, Social Services Teresa Stanley, Health Department Wanda Neidig, Social Services Jan Trask, Tax Department Chairman Caster, on behalf of the Board, welcomed the new employees to New Hanover County government and he wished them well in their new careers. ADOPTION OF PROCLAMATION DESIGNATING OCTOBER, 1999 AS “CAPE FEAR RIVER AWARENESS MONTH” IN NEW HANOVER COUNTY Chairman Caster commented on being a member of the Cape Fear River Program Advisory Board and reported that an effort was being made by this group to educate citizens about the need to protect the river. He advised that during Riverfest, October 2-3, 1999, the Advisory Board will promote a program to install educational plaques along the River Walk with the definition of wetlands, estuaries, tidal basins, etc. The Advisory Board is seeking support from various organizations to purchase a bronze plaque at a cost of $1,400 to $2,000 Chairman Caster requested the Board to adopt the proclamation designating October, 1999 as “Cape Fear River Awareness Month” in New Hanover County and to consider allowing New Hanover County to be one of the first groups to purchase a plaque. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to adopt a “Cape Fear River Awareness Month” proclamation designating October, 1999 as in New Hanover County and to approve the purchase of a plaque at a cost of $1,400 to $2,000. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the proclamation is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXV, Page 21. PRESENTATION OF WASTEC FINANCIAL REPORT BY MCGLADREY AND PULLEN CONTINUED UNTIL A LATER DATE County Manager O’Neal advised that a call was received from the two persons designated to present the McGladrey and Pullen report requesting continuance of this item until another meeting. Due to Hurricane Floyd, it was difficult for the person traveling from New Bern to reach Wilmington. Consensus: It was the consensus of the Board to continue this item as requested. PRESENTATION FROM HEALTH DIRECTOR DAVID RICE REGARDING THE NEED FOR SINGLE CELLS IN A NEW JAIL FACILITY Health Director, David Rice, reported on September 1, 1999, the New Hanover County Board of Health passed a motion to recommend the use of single cells in the new County Jail. He advised that research has proven that single cells in jails reduce fights, eliminate forced sexual activity, increase the ability to watch mentally ill inmates, decrease suicide, eliminate the spread of sexually transmitted diseases, reduce the spread of other communicable diseases, reduce riots, eliminate overcrowding, and allow for better control of the inmates. It is felt that single cells will provide a safer jail and reduce the cost of providing medical care to the inmates. Health Director Rice introduced Ms. Betty Creech, Community Health Director, to discuss the current conditions at the New Hanover County Jail. Ms. Creech said before discussing this matter she would like to express appreciation to the Board of County Commissioners for the generators provided to the shelters during Hurricane Floyd, which greatly assisted the personnel in operating safe shelters. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 525 Ms. Creech reported the New Hanover County Health Department has managed the Jail Medical Care Program for a number of years. During this time, fights, sexual assaults, and the jail population have continued to increase. After researching this matter and holding meetings with the Sheriff, it is felt that use of single cells will greatly assist with reducing fights, assaults, and other problems that occur in jail cells. Since the County is in the process of constructing a new jail, it is an appropriate time to request the Board to design a jail composed of single cells. Director Creech stressed the importance of understanding that many people arrested have never been in jail. If an inmate is small with little physical strength and not aware of existing conditions in a jail, that person is highly vulnerable to being sexually assaulted or badly beaten in a fight. It is important for New Hanover County to provide a safe place for all inmates. The use of single cells is the humane approach and in the long-term will reduce medical costs and liability dollars for New Hanover County. Commissioner Birzenieks agreed with the single cell concept and he requested an explanation of how $1,200,000 will be saved as noted in the agenda packet. Deputy County Manager Atkinson explained that if the County constructs a new facility with 496 beds and continues to operate the downtown jail with 106 beds, the cost of operation is estimated at $11,450,000 per year. If the County decides to construct a one 608 bed facility with use of the holding area under the sallyport, the cost of operation is estimated at $10,250,000 representing a savings of $1,200,000. The difference in cost is based upon the number of officers needed to operate a dual facility at 210 instead of 169 officers needed to operate one facility. There are no actual figures on the amount of money that will be saved by the Health Department with a single cell jail facility. County Manager O’Neal explained that injuries and fights will still occur with a single cell facility, but it has been proven that isolation of inmates, particularly at night, will reduce the number of fights and assaults. Commissioner Birzenieks expressed concern for the number of proposals presented to the Board reflecting a savings in operation and stated many times these savings are not realized by the County. He recommended establishing an up-front commitment by any department or agency to show that dollars will be removed from operating budgets as the savings are received. He said if a single jail facility is constructed at a estimated savings of $1,200,000 annually, this represents a savings of $24,000,000 over a 20-year period in today’s dollars. He stressed the importance of holding someone accountable for seeing that these savings occur and the costs for medical care is reduced in the Health Department Budget if a single cell jail facility is constructed. He advised that he was raising this issue early in the budget process to be sure that dollars are saved in operation budgets as promised by various county departments and outside agencies. Commissioner Howell reported when visiting the single cell jail facility in Florence, South Carolina, the Jailer informed him that no injuries had occurred since the jail had been opened and medical costs had been reduced by 50%. Chairman Caster agreed with the accountability remarks made by Commissioner Birzenieks and said agencies and departments should reflect operational savings in all budget requests for the next fiscal year. He also commented on the visit to Florence, South Carolina, and said if the County can construct a single cell facility, it would resolve a huge number of problems. Vice-Chairman Greer, a member of the Board of Health, said that Health Department employees who work in the Jail see the fights and abuse that occur in overcrowded conditions. Many of the inmates are HIV positive, and this disease can be spread when an inmate is abused. The purpose for the request is to reduce the cost of medical care by eliminating the number of injuries and spread of communicable diseases that are costly to New Hanover County. County Attorney Copley noted that a single cell facility will help to reduce the legal liabilities incurred by the County. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 526 Commissioner Howell spoke in support of a single cell jail facility and said this was the right approach. Chairman Caster expressed appreciation to Health Director Rice and Ms. Creech for the presentation and stated the Board will consider the single cell concept when deciding on the design of a new jail. APPROVAL FOR INCREASING FUNDING CONTRIBUTION TO THE USS NORTH CAROLINA BATTLESHIP COMMISSION FOR THE 4TH OF JULY FIREWORKS SHOW Chairman Caster advised that Captain David R. Scheu, Director of the USS Battleship North Carolina, has requested New Hanover County and the City of Wilmington to increase funding from $8,000 to $10,000 beginning FY 2000-2001 so the 4th of July Downtown Celebration Fireworks Show can be choreographed as a fireworks production. He advised that the Battleship Commission will increase its contribution from $4,000 to $5,000 and an additional $10,000 will be solicited from the private sector. Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Birzenieks, to endorse the concept and increase the funding contribution from $8,000 to $10,000 for the Battleship Commission beginning FY 2000-2001 to be used for the 4th of July Fireworks Show. Upon vote, the MOTION CARRIED UNANIMOUSLY. COMMITTEE APPOINTMENTS New Hanover Regional Medical Center Board of Trustees Chairman Caster announced that four vacancies need to be filled on the New Hanover Regional Medical Center Board of Trustees. He advised that 19 applications have been received, and one applicant, Margaret Weller-Stargell would like to be reappointed, and one applicant, Bruce Moskowitz, has contacted the office and withdrawn his application. Commissioner Birzenieks requested the Board to reappoint Ms. Margaret Weller-Stargell to serve another 3-year term. Motion: Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer, to reappoint Margaret Weller-Stargell to serve a 3-year term on the New Hanover Regional Medical Center Board of Trustees with the term to expire September 30, 2002. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster opened the floor to receive nominations. Commissioner Davis nominated Jon W. Rosborough. The nomination was seconded by Commissioner Birzenieks. Vice-Chairman Greer nominated Richard L. McGraw. The nomination was seconded by Commissioner Howell. Commissioner Birzenieks nominated Stedman Stevens. The nomination was seconded by Commissioner Davis. Vice-Chairman Greer nominated Virginia W. Adams. The nomination DID NOT RECEIVE A SECOND. Chairman Caster nominated Haywood E. White III. The nomination was seconded by Commissioner Howell. Commissioner Birzenieks commented on the number of qualified applicants and stated if Hurricane Floyd had not visited the area, there would have been more time to contact the applicants. He encouraged all applicants to keep their applications on file for future appointments. Chairman Caster advised that one applicant, Kenneth A. Johnson, was from Pender County; NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 527 however, the Medical Center by-laws have not been amended to allow him to be appointed to serve on the Board of Trustees. Chairman Caster closed the nominations. Chairman Caster reminded the Board that each Commissioner could vote only three times for the four nominees. He called for a vote on the appointment of Jon W. Rosborough. Vote: Upon vote, Jon W. Rosborough was appointed to serve a 3-year term on the New Hanover Regional Medical Center Board of Trustees with the term to expire September 30, 2002, by a 4 to 1 vote. Chairman Caster voted in opposition. Chairman Caster called for a vote on the appointment of Mr. Richard L. McGraw. Vote: Upon vote, Mr. McGraw was not appointed by a 3 to 2 vote. Commissioner Birzenieks, Commissioner Davis, and Chairman Caster voted in opposition. Chairman Caster called for a vote on the appointment of Stedman Stevens. Vote: Upon vote, Stedman Stevens was appointed to serve a 3-year term on the New Hanover Regional Medical Center Board of Trustees with the term to expire September 30, 2002, by a 4 to 1 vote. Commissioner Howell voted in opposition. Chairman Caster called for a vote on the appointment of Haywood E. White III. Vote: Upon vote, Haywood E. White III was appointed to serve a 3-year term on the New Hanover Regional Medical Center Board of Trustees with the term to expire September 30, 2002, by a 4 to 1 vote. Vice-Chairman Greer voted in opposition. Chairman Caster advised that Mr. Jon W. Rosborough, Stedman Sevens, and Haywood E. White III would be filling the positions of Charles M. Coleman, Jr., Corneille Sineath, and Henry M. Von Oesen who have served six years on the Board of Trustees. Commissioner Birzenieks commented on the time and effort given by Mr. Coleman, Ms. Sineath and Mr. Von Oesen while serving on the Board of Trustees for six years, and he expressed appreciation to them for their dedicated service. PUBLIC HEARING TO CONSIDER SUBMISSION OF A GRANT APPLICATION FROM THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION FOR RURAL OPERATING ASSISTANCE FUNDING (CONSENT AGENDA ITEM 17) Assistant County Manager, Patricia Melvin, reported that New Hanover County was eligible to receive a funding allocation in the amount of $100,248 to continue transportation services to the elderly, disabled, Work First participants, and the general public in the Wrightsboro/Rockhill/Castle Hayne areas. She advised that in order to submit the grant application, a Public Hearing was required to receive input. She requested the Board to conduct the Public Hearing. Chairman Caster opened the Public Hearing. He asked if anyone present would like to comment on the grant application. No one spoke. Chairman Caster closed the Public Hearing. Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Howell to authorize Staff to submit a grant application in the amount of $100,248 to the N. C. Department of Transportation to continue transportation services to the elderly, disabled Work First participants, and the general public in the Wrightsboro/Rockhill/Castle Hayne area. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 528 MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman Caster convened from Regular Session at 10:59 a.m. to hold a regular meeting of the New Hanover County Water and Sewer District. Chairman Caster reconvened to Regular Session at 11:35 a.m. ADDITIONAL ITEMS Status Report on Hurricane Floyd Director of Emergency Management, Dan Summers, expressed appreciation to everyone for the team effort during Hurricane Floyd. He introduced Ms. Betty Ivey, a representative of FEMA Community Relations, and Mr. Doug Vickery, a State Community Relations representative. He advised that the Community Relations team greets members of neighborhoods by holding meetings at churches and civic groups to inform the residents about FEMA assistance. Also, if they see areas of human service needs, the Emergency Management Department is informed. Director Summers presented the following status reports. ? The logistical staging operation for supplies and equipment is being housed at the National Guard Armory on Carolina Beach Road. There are over 70 tractor-trailer units inbound to New Hanover County with ice, water, tarps and supplies to be placed at the State’s logistical area at the Airport. ? The 800mhz Radio System (temporary system) went on line at 7:30 p.m. on Sunday evening with transition of Public Safety Agencies completed by 11:00 p.m. All units are being encouraged to use the radio system sparingly. Five trunking systems across the eastern coast were lost last night: Tarboro, Kinston, New Hanover County, one in Georgia and one in South Carolina. Motorola performed an excellent job in building a system from scratch, and the support given to New Hanover County was exceptional. ? Traffic systems remain in good shape with some confusion. The Radio and TV Stations are performing a good job in broadcasting road information. ? Discussion is being held on whether the Cape Fear River will reach flood level. The Cape Fear River basin from the Isabelle Holmes Bridge South to the ocean will handle the flow well because it is a tidal river. The Northeast Cape Fear River is different and that part of the river will continue to rise, which will have a negative impact on Pender County. ? Emergency Management is working with the U. S. Coast Guard to provide small boats to transport people out of flooded homes and areas. ? The EOC will operate through Friday, September 24, 1999, from 8:00 a.m. until 5:00 p.m. ? Authorization to make repairs, replacement and construction as needed for the two-way radio systems under the State of Emergency Declaration, including expediting the new tower construction needed. Emergency Management should be the lead agency with support of the County Engineering Department. FEMA funds have been received to pay 100% of the cost to construct the second tower on River Road. The Board was requested to authorize Emergency Management to move forward with this request. After assessing the two towers, it has been decided to place the primary 800mhz tower on the River Road site and place the backup system on the Flemington site, which receives rental revenue of $50,000 per year from co-locations. Consensus: After a lengthy discussion of the need for an Action Plan, the FEMA funding on hand for construction of the River Road tower, and the insurance settlement received from the loss at Flemington, it was the consensus of the Board to authorize Director Summers to move forward with replacing the two-way radio systems under the State of Emergency NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 529 Declaration, designate Emergency Management as the lead agency with support of the Engineering Department, and request Emergency Management to prepare an Action Plan showing the costs involved with new equipment, enhancement of the temporary operation, and repair to the Flemington building. This plan is to be presented to the Board as soon as possible. ? As of this date, no fatalities or major injuries have occurred in New Hanover County. ? A detailed assessment with FEMA and the Nuclear Regulatory Commission has been completed for a routine re-start of the Brunswick Nuclear Power Plant. The plant is in the process of coming on-line. ? Emergency purchases are being made to re-supply shelter inventories and needed office equipment to support the EOC for another five to seven days. Three copiers are inoperable due to the number of copies made during the last week. ? With 98% of the Damage Assessment completed, Hurricane Floyd has resulted in a $37,000,000 event. ? The New Hanover County Fire Service completed 203 emergency missions, the Sheriff’s Department 85 missions, the Health Department 69 missions, the School System 50 missions, BellSouth 19 missions, CP&L Company 225 mission coordinations, and the State Emergency Response Team performed 2,063 statewide missions over the last 72 hours. ? Airport support has been provided for life or death situations. ? The JIC and EOC are receiving a large number of calls. In closing his presentation, Director Summers urged the municipalities to forward more assessment data on business losses. Commissioner Birzenieks requested Director Summers to comment on the number of areas that were flooded. Director Summers responded the majority of flooding occurred in the Castle Hayne area. The New Hanover County Health Department and State Water Quality Division are in the process of checking water quality in that vicinity. Commissioner Birzenieks stated that he did not have enough superlatives to compliment Director Summers and Staff for the excellent manner in which they performed; however, he did have a problem with the poor condition of the Emergency Operations Center (EOC). He stressed the importance of urging FEMA, the State government, and local legislative delegation to provide funding to construct a quality facility. Commissioner Birzenieks requested the Board to pursue the promises made by U. S. Senator John Edwards, Congressman Mike McIntrye, Governor Jim Hunt, N. C. Senator Patrick Ballantine, and N. C. Representative Thomas Wright to request the necessary funding to construct a quality EOC in New Hanover County. Director Summers expressed appreciation to Commissioner Birzenieks for his remarks, and he urged the Board to see if funding can be secured to construct a new EOC, which is desperately needed. Director Summers commented on the services provided by the Special Needs Task Force and stated they performed a superb job in addressing the needs of the elderly, home health care patients and people with other with special needs. These efforts avoided unnecessary trips to the Emergency Room. Ms. Ben Brown, a volunteer during emergency events, worked around the clock, being sure all needs were met. As a result, New Hanover County will have rewritten the book on handling the special needs population during an emergency event. The Board was requested to recognize Ms. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 530 Brown for this outstanding effort. County Manager O’Neal commented on the number of County employees that have experienced tremendous losses because of Hurricane Floyd. He requested the Board to authorize Staff to provide a one-week salary advance to these employees to help them during this crisis. He stated the money will be paid back over a period of time. Consensus: It was the consensus of the Board to authorize Staff to provide a one-week salary advance to County employees who have suffered tremendous losses because of Hurricane Floyd. Discussion followed on the hog lagoon spills and the actions being taken by the N. C. Department of Environment and Natural Resources regarding water quality. Director Summers informed the Board that the State has been requested to provide monitoring reports regarding the impact of these spills on the Cape Fear River. He also noted that Mayor Hicks was closely watching this situation. Ms. Betty Ivey, a FEMA Community Relations Representative, advised that she was glad to be in the area to provide information to the residents about how to apply for disaster assistance. Mr. Doug Vickery, a State Community Relations Representative, advised that he would also be providing information to the residents about disaster assistance. Flyers will be placed in churches and grocery stores to assist residents in knowing how to apply for assistance. County Manager O’Neal informed the Board that another meeting may have to be called before the end of the week to address some of the emergency recovery issues. Chairman Caster, on behalf of the Board, expressed appreciation to Director Summers, Ms. Ivey, and Mr. Vickery, for helping residents with the recovery effort. BREAK Chairman Caster called a break from 11:01 a.m. until 11:10 a.m. MEETING CONVENED FROM REGULAR SESSION TO CONTINUE THE MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman Caster convened from Regular Session at 11:10 a.m. to continue the Water and Sewer District meeting. Chairman Caster reconvened to Regular Session at 11:35 a.m. ADDITIONAL ITEMS Recognition of the Emergency Management Department and County Employees for the Successful Response to Hurricane Floyd Commissioner Birzenieks said that he was extremely proud of how the Emergency Management Department, County Staff and County employees came together as a team to successfully carry out the Emergency Hurricane Plan. He congratulated the Department of Emergency Management and all agencies involved for an excellent response and recovery effort. Commissioner Birzenieks advised that he was concerned about the inability of the State to control traffic during the evacuation process. He said at some point I-40 should have been converted to four lanes to move evacuates out of the region, and the Highway Patrol should have been used to assist with the traffic flow to avoid traffic jams like the one experienced in Hamlet, N. C. He recommended writing Governor Hunt and the N. C. Department of Transportation about the need to develop a plan to successfully evacuate coastal regions of the State. He said that many local and area residents are saying they will never leave their homes again unless traffic is better managed in Wilmington as well as statewide. This type of attitude could cause people to lose their lives in future hurricane events and create a shortage of space in shelters. Commissioner Birzenieks asked the Commissioners to consider preparing a resolution requesting the Governor and the Department of Transportation to provide the necessary roads, including overpasses over Smith Creek Parkway, to handle the heavy traffic when coastal areas are NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 27 MINUTES OF REGULAR MEETING, SEPTEMBER 20, 1999PAGE 531 being evacuated, and to develop a plan for the Highway Patrol Division to assist with moving the flow of traffic on evacuation routes to avoid traffic bottlenecks during storm events. He said that New Hanover County and the entire coastal region deserve to receive their fair share of roads. Chairman Caster agreed and requested the Manager to prepare a resolution for the next meeting. Work Session Scheduled for October 18, 1999 to Discuss the Proposed Text Amendment to Clarify the Clustering of Residential Units on Lands Classified as “Conservation” on the Land Classification Map Chairman Caster requested the Board to reschedule the Work Session on the Conservation Text Amendment that was canceled because of Hurricane Floyd. Commissioner Howell informed the Board that he felt the proposals presented for clarification of the Text Amendment were inadequate and could not be understood by anyone. He said the Planning Board and Planning Staff have not clarified the ordinance, and he requested the agenda information to be presented in a format that can be understood. County Manager O’Neal responded that he would discuss this matter with the Planning Staff. Consensus: After further discussion, it was the consensus of the Board to schedule a Work Session on October 18, 1999, at 1:00 p.m. following the Regular Meeting of the Board of County Commissioners. Reminder of Work Session Scheduled on Thursday, September 30, 1999 to Hear a Brief Report on Capital Projects Chairman Caster reminded the Board that a Work Session has been scheduled on September 30, 1999 at 10:00 a.m. in Room 501 of the New Hanover County Administration Building to discuss capital projects. Discussion of Airlie Gardens Fence Discussion followed on what procedure should be used to move the Airlie Gardens fence. County Manager O’Neal responded that Staff was in the process of trying to develop the least invasive route for placement of the fence. Once a route is determined, the Commissioners will be invited to walk the proposed fence location. Commissioner Birzenieks requested County Manager O’Neal to let him know when a date is selected to walk the route. Commissioner Davis commented on the fence not being aluminum and he asked if a report would be received on this issue. County Manager O’Neal responded that a full report will be forwarded to the Commissioners about how the fence was galvanized steel instead of aluminum. ADJOURNMENT Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis, to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster adjourned the meeting at 11:54 a.m. Respectfully submitted, Lucie F. Harrell Clerk to the Board