1998-01-20 Water & Sewer District
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK II
REGULAR MEETING, JANUARY 20, 1998PAGE 411
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District
met in Regular Session on Monday, January 20, 1998, at 11:21 A.M. in the Assembly Room of the
New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: District Commissioners Buzz Birzenieks; Ted Davis, Jr.; William A.
Caster; Vice-Chairman Charles R. Howell; Chairman Robert G. Greer; County Manager, Allen
O’Neal; County Attorney, Wanda M. Copley; and Clerk to the District Board, Lucie F. Harrell.
Chairman Greer called the meeting to order.
NON-AGENDA ITEMS
Chairman Greer announced that time had been reserved to allow anyone from the public to
present an item that was not listed on the Regular Agenda. He requested all persons speaking to limit
their comments to three minutes.
No items were presented.
AWARD OF CONTRACT TO T. A. LOVING COMPANY TO DESIGN WATER MAIN
EXTENSION ALONG NORTH KERR AVENUE TO SERVE THE N. C. NATIONAL
GUARD FACILITY AND FEDERAL AVIATION ADMINISTRATION AND APPROVAL
OF BUDGET AMENDMENT #98-26
Chairman Greer reported the following bids were received and noted that Staff had
recommended award of the contract to T. A. Loving Company since the low bid had to be rejected
because the bid exceeded the contractor’s licensed allowable maximum. The District will be
reimbursed for the work by the N. C. National Guard and Federal Aviation Administration.
Health Construction$274,870
TA Loving Company $292,850
State Utilities$325,028
Multi-State Contracting$420,400
Motion:
District Commissioner Birzenieks MOVED, SECONDED by District Commissioner Caster
to award the contract to T. A. Loving Company, the lowest responsible bidder, in the amount of
$292,850 to design the water main extension along North Kerr Avenue to serve the N. C. National
Guard facility and Federal Aviation Administration, approve the associated budget amendment, and
authorize the Chairman to execute the necessary contract documents. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
A copy of the contract is on file in the Legal Department.
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK II
REGULAR MEETING, JANUARY 20, 1998PAGE 412
Budget Amendment #98-26 - General Sewer Capital Projects
DebitCredit
General Sewer Capital Projects
Contribution from N.C.
National Guard $292,850
Capital Project Expense$292,850
Purpose:
To increase the budget for the North Kerr Avenue sewer project. The County will be
reimbursed by the N. C. National Guard.
ADOPTION OF RESOLUTION TO PROCEED WITH CONDEMNATION FOR A SEWER
LINE EASEMENT IN THE KIRKLAND AREA
Chairman Greer advised that staff had been working with the Reddick family in the Kirkland
area to acquire a sewer line easement. After spending a great deal of time and effort in trying to
obtain the easement, staff has been unsuccessful; therefore, a resolution has been prepared to proceed
with condemnation.
Motion:
Vice-Chairman Howell MOVED, SECONDED by District Commissioner Caster to adopt
the resolution authorizing the Water and Sewer District to proceed with condemnation of a sewer line
easement over the Reddick tract in the Kirkland area. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in
W&S Exhibit Book II, Page 21.
APPROVAL OF SEWER CONSTRUCTION REIMBURSEMENT CONTRACT #98-0106
WITH LOBOS DEVELOPMENT, INC. AND MAURICE S. EMMART
County Engineer, Wyatt Blanchard, reported in accordance with Section 15-94 of the New
Hanover County Code, a developer may be reimbursed by the District and/or other developers for
the construction and oversizing of a sewer line. Lobos Development, Inc. will extend a sewer line
through property owned by Maurice S. Emmart to serve a project called Brenwyck Subdivision. The
estimated cost of the sewer line extension is $25,000. The contract will require Maurice S. Emmart
to reimburse Lobos Development, Inc. a portion of the cost based on the number of lots utilizing the
sewer line. The District’s cost for oversizing the line from an eight inch line to a ten inch line will
be $2,000; however, the oversizing will allow the District to serve an existing area beyond Brenwyck
Subdivision.
Chairman Greer requested staff to better identify the exact cost to the District for oversizing
a sewer line from eight to ten inches before the contract is signed. He recommended showing the
exact figure and reimbursement to be made by the District in future contracts.
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK II
REGULAR MEETING, JANUARY 20, 1998PAGE 413
County Engineer Blanchard agreed and stated in this case, staff had not received the final cost
figure from the contractor.
Chairman Greer asked if fifteen years was the normal term for a reimbursement contract?
County Engineer Blanchard responded the term of fifteen years was specified in the New
Hanover County Code.
Motion:
Vice-Chairman Howell MOVED, SECONDED by District Commissioner Birzenieks to
approve a contract with Lobos Development, Inc. and Maurice S. Emmart to extend a sewer line
through property owned by Maurice S. Emmart to serve the Brenwyck Subdivision and authorize the
Chairman to execute the necessary contract documents. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the contract is on file in the Legal Department.
APPROVAL OF ENGINEERING CONTRACT #98-0180 WITH ANDREW & KUSKE
CONSULTING ENGINEERS, INC. FOR GREENBRIAR SEWER COLLECTION SYSTEM,
APPROVAL OF CAPITAL PROJECT ORDINANCE, AND APPROVAL OF BUDGET
AMENDMENT #98-25
Chairman Greer advised that staff recommends approval of a contract with Andrew & Kuske
Consulting Engineers, Inc. for design of the Greenbriar sewer collection system. As indicated in the
proposed contract, Andrew & Kuske has agreed to provide the design, contract administration, and
limited construction observation for $36,645. This is an appropriate fee based on the size and scope
of the project.
Motion:
District Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Howell to
approve a contract with Andrew & Kuske Consulting Engineers, Inc. in the amount of $36,645 to
provide engineering and design services for the Greenbriar sewer collection system, approve the
Capital Project Ordinance as presented, approve the associated budget amendment, and authorize the
Chairman to execute the necessary contract documents. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the contract is on file in the Legal Department.
A copy of the Capital Project Ordinance is hereby incorporated as a part of the minutes and
is contained in W&S Exhibit Book II, Page 21.
Budget Amendment for #98-25 - Greenbriar Sewer Capital Project
DebitCredit
Greenbriar Sewer Capital Project
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK II
REGULAR MEETING, JANUARY 20, 1998PAGE 414
(Budget Amendment #98-25 continued)Debit Credit
Proceeds from COPS $1,000,000
Capital Project Expense $1,000,000
Purpose:
To establish the project budget according to the Capital Project Ordinance.
ADDITIONAL ITEM
Discussion of Providing Sewer to the Castle Hayne Area
Vice-Chairman Howell requested a report from County Engineer Blanchard about which area
of Castle Hayne will be served once the Ogden Interceptor and NorthChase Interceptor are
completed.
County Manager O’Neal reported that County Engineer Blanchard and he met with Mr. Jim
Bordeaux and Mr. Tom Radewicz about the provision of sewer to Castle Hayne. The meeting went
well, and offers were made to meet with residents in Castle Hayne at any time to explain the progress
being made on the provision of sewer service.
Chairman Greer recommended scheduling a meeting to discuss future plans for expanding the
Water and Sewer District.
County Manager O’Neal advised that expansion of the Water and Sewer District would be
discussed at the retreat to be held on January 23 and 24, 1998.
ADJOURNMENT
Chairman Greer adjourned the meeting at 11:45 A.M.
Respectfully submitted,
Lucie F. Harrell
Clerk to the District Board