1998-05-18 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK II
REGULAR MEETING, MAY 18, 1998PAGE 430
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District
met in Regular Session on Monday, May 18, 1998, at 12:01 p.m. in the Assembly Room of the New
Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: District Commissioners Buzz Birzenieks; Ted Davis, Jr; William A.
Caster; Vice-Chairman Charles R. Howell; Chairman Robert G. Greer; County Manager, Allen
O’Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell.
NON-AGENDA ITEMS
Chairman Greer announced that time had been reserved to allow the public to present an item
that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three
minutes.
No items were presented.
APPROVAL OF MINUTES
Motion:
District Commissioner Birzenieks MOVED, SECONDED by District Commissioner Caster
to approve the minutes of the Regular Meetings of April 20, 1998 and May 4, 1998 as presented by
the Clerk to the District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF CHANGE ORDER #6 TO DESIGN CONTRACT #95-0142 WITH MCKIM
AND CREED FOR OGDEN INTERCEPTOR
County Engineer, Wyatt Blanchard, requested the Board to approve a change order in the
amount of $185,528 to the design contract with McKim and Creed for the Ogden Interceptor. The
change order represents an increase in the engineering fee due to an increase in construction costs.
Motion:
District Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Howell to
approve Change Order #6 in the amount of $185,528 to the design contract with McKim and Creed
for the Ogden Interceptor. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the change order is on file in the Legal Department.
AUTHORIZATION FOR DELLINGER, INC. TO WITHDRAW BID FOR NORTHCHASE
INTERCEPTOR, SECTION I
County Engineer, Wyatt Blanchard, reported that bids were received in two sections for the
NorthChase Interceptor: one gravity section and one force main section. The low bidder, Dellinger,
Inc. notified the District about a mistake made during the compilation of the bid. According to
Dellinger, the error resulted in the bid being $184,760 less than it should have been. The company
has requested to be released from the bid without the loss of the bid bond. Based on the information
provided by the contractor, the error appears to be legitimate.
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK II
REGULAR MEETING, MAY 18, 1998PAGE 431
Motion:
Vice-Chairman Howell MOVED, SECONDED by District Commissioner Birzenieks to
authorize Dellinger, Inc. to withdraw the bid submitted pursuant to NCGS 143-129.1 without loss
of the bid bond. Upon vote, the MOTION CARRIED UNANIMOUSLY.
DEFERRAL OF ACTION ON CONTRACT #98-0025A WITH BRYANT ELECTRIC
COMPANY, INC. FOR NORTHCHASE INTERCEPTOR, SECTION 1
County Engineer, Wyatt Blanchard, reported the contractor has agreed to absorb the error
in the bid which will reduce the price by $2,014. Also, other items are being negotiated and staff feels
the price can be further reduced.
Consensus:
After discussion of the contract price, it was the consensus of the Board to authorize
staff to negotiate with Bryant Electric Company, Inc. to see if a lower price can be obtained.
AWARD OF CONTRACT #98-0225B TO T. A. LOVING FOR CONSTRUCTION OF THE
NORTHCHASE INTERCEPTOR, SECTION II
County Engineer, Wyatt Blanchard, reported the following bids were received for
construction of the NorthChase Interceptor, Section II - Force Main:
T. A. Loving$153,135
Dellinger, Inc.$164,740
State Utility Contractors, Inc.$184,456
Bryant Electric$209,855
Staff recommends award of the contract to T. A. Loving.
Motion:
Vice-Chairman Howell MOVED, SECONDED by District Commissioner Caster to award
the low bid to T. A. Loving in the amount of $153,135 for construction of the NorthChase
Interceptor, Section II, Force Main. The Chairman was authorized to execute the necessary contract
documents. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the contract is on file in the Legal Department.
ADOPTION OF RESOLUTION AWARDING BID #98-0233 AND APPROVING
CONTRACT #98-0233 TO U. S. FILTER FOR PURCHASE OF MANHOLE COVER
INSERTS
County Engineer, Wyatt Blanchard, reported in an effort to reduce the amount of storm water
entering the sewer system, staff has initiated a program to install manhole insets in all sanitary sewer
manholes that could flood during major rain events. As part of this effort, staff applied for FEMA
mitigation grant funds to assist in carrying out the program.
Staff has followed the formal bid process and is requesting approval of the bid and contract
to U. S. Filter, the lowest responsible bidder, for 3,000 additional inserts as needed at the contracted
price. The bid award is contingent upon receipt of FEMA mitigation grant funds.
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK II
REGULAR MEETING, MAY 18, 1998PAGE 432
It is anticipated the District will receive $215,000 in grant funds, and additional covers will be
purchased when the remaining grant funds are received by the District.
Motion:
Vice-Chairman Howell MOVED, SECONDED by District Commissioner Caster to adopt
the resolution awarding the bid and contract to U. S. Filter in the amount of $96,252 contingent upon
approval and receipt of FEMA mitigation grant funds, authorize the Chairman to execute the
necessary contract, and authorize staff to prepare and process a budget amendment in the amount of
$215,000 contingent upon approval of the grant and receipt of funds.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in
W&S Exhibit Book II, Page 22.
ADOPTION OF RESOLUTION AWARDING BID #98-0038 AND APPROVING
CONTRACT #98-0338 TO PUBLIC WORKS EQUIPMENT & SUPPLY, INC. FOR
PURCHASE OF A SEWER JET TRUCK
County Engineer, Wyatt Blanchard, reported the purchase of a sewer jet truck was approved
in the adoption of the budget for the current fiscal year as an installment debt item. The formal bid
process has been followed and only one bid was received. Staff is recommending award of the bid
to Public Works Equipment & Supply, Inc. for the purchase of a sewer jet truck.
Motion:
District Commissioner Birzenieks MOVED, SECONDED by District Commissioner Caster
to adopt a resolution awarding the bid and contract to Public Works Equipment & Supply, Inc. in the
amount of $83,935 for the purchase of a sewer jet truck. The Chairman was authorized to execute
the necessary contract documents.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in
W&S Exhibit Book II, Page 22.
A copy of the contract is on file in the Legal Department.
AWARD OF CONTRACT #98-0339 TO SEASIDE UTILITIES FOR MOTTS CREEK
GRAVITY SEWER AND FORCE MAIN
County Engineer, Wyatt Blanchard, reported the project represents Section II and III of the
Motts Creek Interceptor. After a review of the bids received, staff recommends award of both
projects to Seaside Utilities, Inc., the low bidder, in the amount of $1,138,733.20.
Motion:
District Commissioner Caster MOVED, SECONDED by District Commissioner Birzenieks
to award the bid and contract for both projects to Seaside Utilities in the amount of $1,138,733.20
for the Motts Creek Gravity Sewer and Force Main. The Chairman was authorized to execute the
contract documents.
A copy of the bid tabulation is hereby incorporated as a part of the minutes and is contained
in W&S Exhibit Book II, Page 22.
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK II
REGULAR MEETING, MAY 18, 1998PAGE 433
APPROVAL OF CONTRACT #98-0372 WITH THE TRITON PCS PROPERTY COMPANY,
LLC FOR LEASE OF ANTENNA SPACE ON THE NORTHCHASE WATER TANK
County Engineer, Wyatt Blanchard, presented an agreement with Triton PCS for leasing space
on the NorthChase water tower. The term of the lease is five (5) years with four (4)
additional five-year periods to be extended automatically. The rental rate is as follows:
Original five years$ 650.00 per month
1st five-year renewal$ 747.00 per month
2nd five-year renewal$ 859.12 per month
3rd five-year renewal$ 987.98 per month
4th five-year renewal$1,136.17 per month
Staff recommends award of the contract to Triton PCS Property Company, LLC.
Motion:
District Commissioner Caster MOVED, SECONDED by Vice-Chairman Howell to approve
the lease agreement and rental schedule with Triton PCS Property Company, LLC. The Chairman
was authorized to execute the lease agreement. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the lease agreement is on file in the Legal Department.
ACTION DEFERRED ON CONTRACT FOR LEASING ANTENNA SPACE ON THE
NORTHCHASE WATER TANK
County Engineer, Wyatt Blanchard, presented a proposed agreement with Telespectrum, Inc.
for leasing space on the NorthChase water tank for antennas. The term of the contract is twenty (20)
years with the right to renew for two additional five-year terms. The proposed rent for the first five-
year term will be $500 per month. Beginning with the sixth year of the term and every fifth year
thereafter, the current monthly rental fee shall be adjusted based on the Consumer Price Index. The
monthly rate adjustment cannot exceed 15% of the monthly rate established for the previous rental
term. After review, staff recommends approval of the contract with Telespectrum.
Mr. Bruce Cutler, a local vendor, expressed concern for not being aware of the proposal and
the fact that other companies were pursuing space on the NorthChase water tower at a monthly rental
charge of $650.
Discussion followed on providing an opportunity for Mr. Cutler to review the proposal.
District Commissioner Davis suggested deferring action on this item until the June 1, 1998 meeting.
Consensus:
After further discussion, it was the consensus of the Board to defer action on this request
until the June 1, 1998 meeting.
NEW HANOVER COUNTY WATER AND SEWER DISTRICTBOOK II
REGULAR MEETING, MAY 18, 1998PAGE 434
ADJOURNMENT
Motion:
District Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Howell to
adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Greer adjourned the meeting at 12:30 p.m.
Respectfully submitted,
Lucie F. Harrell
Clerk to the Board