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1996-04-15 Water & Sewer NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 REGULAR MEETING, APRIL 15, 1996PAGE 290 ASSEMBLY The District Board of Commissioners of the New Hanover County Water & Sewer District met in Regular Session on Monday, April 15, 1996, at 11:12 A.M. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: District Commissioners William A. Caster; Robert G. Greer; William E. Sisson, Jr.; Vice-Chairman Sandra Barone; Chairman E. L. Mathews, Jr.; County Manager, Allen O'Neal; County Attorney, Wanda M. Copley; and Clerk to the District Board, Lucie F. Harrell. Chairman Mathews called the meeting to order. APPROVAL OF MINUTES Motion: District Commissioner Sisson MOVED, SECONDED by District Commissioner Caster to approve the minutes of the Regular Meeting of April 1, 1996, as presented by the Clerk to the District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. AWARD OF CONTRACT #96-0317 TO M&A CONSTRUCTION COMPANY FOR THE NORTHCHASE WATER AND SEWER IMPROVEMENTS AND APPROVAL OF BUDGET AMENDMENT #96-0177 County Engineer, Wyatt Blanchard, reported the District Board authorized Dawson Engineering to prepare the plans and specification for water and sewer improvements near NorthChase. The sewer portion of the project will help to prevent expansion of the NorthChase Wastewater Treatment Plant. The water expansion will connect the NorthChase water system to the Murrayville area system, including the new elevated water tank, which is now under construction. In addition, this water will allow for the provision of fire service along a portion of Murrayville Road with sufficient water pressure for fire flow at Laney and Trask Schools. The project was advertised and the following bids were received: Engineer's Estimate $432,355.00 M&A Construction Company $372,348.50 T. A. Loving $416,335.00 State Utilities $417,952.50 Dellinger, Inc. $545,403.00 Webcon, Inc. $559,821.10 The District Board was requested to award the low bid to M&A Construction Company in the amount of $372,348.50 and approve the associated Budget Amendment. Vice-Chairman Barone commented on the bid received from Engineer's Estimate in the amount of $432,355 and requested an explanation as to why there was such a difference in the bids received. NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 REGULAR MEETING, APRIL 15, 1996PAGE 291 County Engineer Blanchard responded that M&A Construction Company presented a conservative bid; whereas, the other companies submitted excessively high bids because these contractors are probably extremely busy at this time. He advised that bids do fluctuate according to how busy firms are at the time bid proposals are requested. Motion: Vice-Chairman Barone MOVED, SECONDED by District Commissioner Sisson to award the low bid to M&A Construction Company in the amount of $372,348.50, authorize the Chairman to execute the contract documents, and approve the following Budget Amendment. Upon vote, the MOTION CARRIED UNANIMOUSLY. Budget Amendment #96-0177 - Sewer Operating Fund/Water/Sewer Engineering Debit Credit Sewer Operating Fund Appropriated Fund Balance $382,349 Water/Sewer Engineering Other Improvements $382,349 Purpose: To increase the budget by an appropriation of the Water/Sewer Fund Balance for the construction of water and sewer modifications for the NorthChase area. A copy of the contract is on file in the Legal Department. Chairman Mathews requested that colored maps be presented as part of future agenda packets so the District Board will be aware of where the sewer lines are being placed. County Engineer Blanchard stated he would be glad to furnish a map in future agenda packets. CONSIDERATION OF REQUEST FOR A SEWER ALLOCATION TO THE PROPOSED HARBOR VILLAGE PROJECT TO BE LOCATED ON US HIGHWAY 421 AND US HIGHWAY 133 County Engineer, Wyatt Blanchard, reported Mr. Randall Bray has requested the District to provide water and sewer for a proposed commercial and residential project called Harbor Village located on the west side of Carolina Beach Road. The project will require 55,510 gallons per day of sewer capacity. Since the project is outside the City limits in an area not served by the District, it will be necessary for the District Board to request the capacity from the City of Wilmington for the project. All costs associated with providing the water and sewer will be paid by the developer. Motion: District Commissioner Greer MOVED, SECONDED by District Commissioner Caster to approve the request as submitted by Mr. Randall Bray. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 REGULAR MEETING, APRIL 15, 1996PAGE 292 CONSIDERATION OF REQUEST FOR A SEWER ALLOCATION TO RED'S AUTO COMPANY LOCATED AT 1522 NORTH KERR AVENUE County Engineer, Wyatt Blanchard, reported after reviewing the list of sewer allocations, it was discovered that one entity had been granted 5,000 gallons per day more than requested. Red's Auto Company, located at 1522 North Kerr Avenue, is a one-person operation and is in need of sewer. The company has requested a 100 gallon per day capacity, and Staff recommends approval of the request. Motion: Vice-Chairman Barone MOVED, SECONDED by District Commissioner Caster to approve a 100 gallon per day sewer allocation to Red's Auto Company located at 1522 North Kerr Avenue, Wilmington, North Carolina. Upon vote, the MOTION CARRIED UNANIMOUSLY. AWARD OF CONTRACT #96-0371 TO EDWIN ANDREWS AND ASSOCIATES FOR PERFORMANCE OF PHASE II OF THE GROUNDWATER STUDY AND APPROVAL OF ASSOCIATED BUDGET AMENDMENT #96-0176 Assistant County Manager, Dave Weaver, reported the Groundwater Task Force has recommended awarding the contract to Edwin Andrews and Associates in the amount of $88,600 for performing Phase II of the Groundwater Study. Phase II will refine the model developed in Phase I by drilling and evaluating test wells which will include a recommendation for a conceptual well field configuration and location. District Commissioner Greer requested an explanation as to what findings will be determined by the second phase of the project. County Engineer Blanchard responded the study will determine the quantity, quality, and location of the groundwater in New Hanover County, which includes the Castle Hayne Aquifer. Motion: District Commissioner Sisson MOVED, SECONDED by District Commissioner Caster to award the contract to Edwin Andrews and Associates in the amount of $88,600 for Phase II of the Groundwater Study and approve the associated Budget Amendment as listed below. The Chairman was authorized to execute the contract documents. Upon vote, the MOTION CARRIED UNANIMOUSLY. Budget Amendment 96-0176 Sewer Operating Fund - Water & Sewer Engineering Debit Credit Sewer Operating Fund Contribution - City of Wilmington $10,000 Contribution - Wrightsville Beach 9,000 Water & Sewer Engineering Contracted Services $19,000 NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 REGULAR MEETING, APRIL 15, 1996PAGE 293 Purpose: To budget contributions from the City of Wilmington and Wrightsville Beach made to the County for a joint Groundwater Study. A copy of the contract is on file in the Legal Department. APPROVAL OF BUDGET AMENDMENT #96-0174 TO FUND THE CONTINUATION OF THE SEWER CONNECTION AND PLUMBING IMPROVEMENT ASSISTANCE PROGRAM County Engineer, Wyatt Blanchard, requested approval of a Budget Amendment to appropriate funds from the Water & Sewer District fund balance for continuation of the Sewer Connection and Plumbing Improvements Assistance Program. District Commissioner Greer asked if the Budget Amendment was for projects that have already been approved? He expressed concern for not budgeting these types of requests on an annual basis. Assistant County Manager Weaver responded that many of the residents cannot afford to connect to the sewer system once it becomes available; however, within time the funds will be gradually replenished to the District. Motion: District Commissioner Sisson MOVED, SECONDED by Vice- Chairman Barone to approve the following Budget Amendment to fund the continuation of the Sewer Connection and Plumbing Improvement Assistance Program. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: District Commissioner Caster District Commissioner Sisson Vice-Chairman Barone Chairman Mathews Voting Nay: District Commissioner Greer Budget Amendment #96-0174 - Sewer Operating Fund/Water & Sewer Finance Debit Credit Sewer Operating Fund Appropriated Fund Balance $23,235 Water & Sewer Finance Revolving Loan Fund $23,235 ADDITIONAL ITEM DISCUSSION OF WATER SUPPLY FOR WRIGHTSBORO RESIDENTS AFFECTED BY THE GROUNDWATER CONTAMINATION County Engineer Blanchard reported Conoco tried to work with the City of Wilmington in providing a viable water supply to the residents of Wrightsboro; however, this effort was not successful. Conoco is now requesting the District to operate the water system they are in the process of constructing. Conoco hired McKim and NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 REGULAR MEETING, APRIL 15, 1996PAGE 294 Creed to study various alternatives to supply water to the affected residents of Wrightsboro, including a recommendation and the associated cost. The alternative recommended by the engineering firm would be to provide a separate and independent water system for the immediate Wrightsboro area. The estimated construction for this alternative would be $227,120. Staff reviewed two additional alternatives as listed below: (1)Construction of a 12-inch water line from the County's water system in the Murrayville area at an estimated cost of $650,000. (2)Expand the Walnut Hills and Runnymeade water system and add a 300,000 gallon elevated water tank at a cost of $450,000. After further study and review, Staff recommends expanding the Walnut Hills and Runnymeade water system with the addition of a 300,000 gallon elevated water tank at a cost of $450,000. Motion: District Commissioner Greer MOVED, SECONDED by District Commissioner Sisson to accept the County Engineer's recommendation for expanding the Walnut Hills and Runnymeade water system with the addition of a 300,000 gallon elevated water tank at a cost of $450,000. County Engineer Blanchard commented on the poor quality of water in the area and stated without a treatment system, this could cause future problems. District Commissioner Greer asked if a treatment system should be included in the expansion of the water system? County Engineer Blanchard responded a full treatment system would resolve the water quality problem. Amended Motion: After further discussion of the need to provide quality water, District Commissioner Greer AMENDED THE MOTION to accept the County Engineer's recommendation with the condition that staff investigate resolving the water quality problem. District Commissioner Sisson SECONDED THE MOTION. Upon vote, the MOTION CARRIED UNANIMOUSLY. ADJOURNMENT Motion: District Commissioner Sisson MOVED, SECONDED by District Commissioner Caster to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Mathews adjourned the meeting at 11:45 A.M. Sincerely, Lucie F. Harrell Clerk to the District Board