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1996-07-22 Water & Sewer NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 REGULAR MEETING, JULY 22, 1996PAGE 314 ASSEMBLY The District Board of Commissioners of the New Hanover County Water and Sewer District met in Regular Session on Monday, July 22, 1996, at 10:59 A.M. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: District Commissioners William A. Caster; Robert G. Greer; Vice-Chairman Sandra Barone; Chairman E. L. Mathews, Jr.; Deputy County Manager, Andrew J. Atkinson; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. District Commissioner William E. Sisson, Jr. was absent. NON-AGENDA ITEMS Chairman Mathews inquired as to whether anyone from the public would like to present an item not listed on the Regular Agenda. No items were presented. APPROVAL OF MINUTES Motion: District Commissioner Caster MOVED, SECONDED by District Commissioner Greer to approve the minutes of the Regular Meeting of July 1, 1996, as presented by the District Clerk to the Board. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: District Commissioner Caster District Commissioner Greer Vice-Chairman Barone Chairman Mathews Absent: District Commissioner Sisson APPROVAL OF LEASE (CONTRACT #97-0052) WITH KING'S GRANT WATER COMPANY, INC. County Engineer, Wyatt Blanchard, reported the King's Grant water system was currently using the District's water line that runs under Highway I-40. He explained that in order to connect the NorthChase and Murrayville Water Systems, the District would need to recover this section of the line. After working with the owner of the water system, an agreement has been reached for the District to operate and maintain the portion of the King's Grant Water System located on the west side of I-40 that currently does not have a water source. In return, the District will pay the King's Grant Water Company $1,800 per year to equal the net profit of the system. The lease is renewable annually and will be reviewed each year until the system is sold or another water supply becomes available. This approach will provide a reasonable rate to the clients and avoid the loss of water service. The owner is in the process of appraising the system for possible sale. Motion: Vice-Chairman Barone MOVED, SECONDED by District Commissioner Greer to approve the lease and authorize the Chairman NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 REGULAR MEETING, JULY 22, 1996PAGE 315 to sign the necessary contract documents. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: District Commissioner Caster District Commissioner Greer Vice-Chairman Barone Chairman Mathews Absent: District Commissioner Sisson A copy of the lease agreement is on file in the Legal Department. APPROVAL OF SEWER ALLOCATION FOR PEARL'S RESTAURANT LOCATED ON KERR AVENUE County Engineer, Wyatt Blanchard, advised that Pearl's Restaurant had requested a sewer allocation of 1,000 gallons per day because the restaurant was experiencing septic tank problems. He presented a list of sewer allocations and reported if this request is approved there will be 2,846 gallons of remaining capacity in the Northside Wastewater Treatment Plant. Motion: Vice-Chairman Barone MOVED, SECONDED by District Commissioner Greer to approve the sewer allocation in the amount of 1,000 gallons per day for Pearl's Restaurant contingent upon the allocation being utilized within the next twelve months. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: District Commissioner Caster District Commissioner Greer Vice-Chairman Barone Chairman Mathews Absent: District Commissioner Sisson APPROVAL OF WATER LINE EXTENSION TO THE EAST SIDE OF THE AIRPORT AS REQUESTED BY THE NATIONAL GUARD County Engineer, Wyatt Blanchard, reported the National Guard has requested the Water and Sewer District to provide a new water supply to the east side of the Airport. He advised the request had been driven by failure of the existing water supply to the National Guard Unit, the FAA, and FBO's. The total project cost for extending the water line has been estimated at $140,430 with the National Guard, the FAA, and the Airport providing the line construction funding as listed below. The County Engineering Department will provide engineering services from design through construction if the project is approved. N. C. National Guard $ 78,641 New Hanover International Airport $ 40,725 FAA $ 21,064 Total estimated cost $140,430 NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 REGULAR MEETING, JULY 22, 1996PAGE 316 Chairman Mathews asked why the system was not functioning? County Engineer Blanchard advised that because of age and the lack of personnel to maintain the water system it had become too costly to operate. Motion: Vice-Chairman Barone MOVED, SECONDED by District Commissioner Caster to extend the water line on the east side of the Airport as presented by the County Engineering Department. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: District Commissioner Caster District Commissioner Greer Vice-Chairman Barone Chairman Mathews Absent: District Commissioner Sisson AWARD OF TESTING CONTRACT #97-0054 WITH THE CAPE FEAR RIVER PROGRAM County Engineer, Wyatt Blanchard, advised that Ms. Camilla M. Herlevich, Executive Director of the Cape Fear River Program, had forwarded an agreement between the New Hanover County Water and Sewer District and the Cape Fear River Program for authorization to perform the required upstream/downstream testing of discharges from the District's wastewater treatment plants. Ms. Camilla M. Herlevich reported the Cape Fear River Program was comprised of 33 monitoring stations running from the Northeast Cape Fear River to the Cape Fear River main stem with all stations feeding into the Cape Fear River Basin below Lock and Dam #1. The stations have been designed to provide comprehensive data on what is occurring in the river from wastewater discharges into the Cape Fear River. Mr. William Funderburg, a resident of the Castle Hayne area, reported all rivers, not just the Cape Fear River, should be tested for wastewater discharges at the end of the pipe. He requested the District Board to provide adequate funding for testing of all NPDES permit discharges, including the NorthChase and City of Wilmington discharges. He stressed the importance of testing the water at the end of the pipe instead of where the wastewater leaves the plant, and he urged the District Board to take advantage of this opportune time to perform this type of monitoring and testing of discharges into the Cape Fear River. Vice-Chairman Mathews advised that a meeting had been held with Mr. Funderburg and others concerning the need to test the NorthChase discharge at the end of the pipe. At the meeting, Mr. Funderburg agreed to have the discharge tested. Chairman Mathews asked Mr. Funderburg if the discharge had been tested, and if so, what were the results? NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 REGULAR MEETING, JULY 22, 1996PAGE 317 Mr. Funderburg reported the results were not good, and he advised that a copy of the report had been forwarded to the County Engineer. At that time, a meeting was scheduled with the Environmental Section of the Health Department to discuss the issue, and it was found that currently there are no State requirements for testing discharges at the end of the pipe. He, again, emphasized the importance of including this type of testing in the contract. District Commissioner Greer asked if the discharge was tested at the plant, how could anyone know what occurred in the line between the plant and the discharge site? Ms. Herlevich responded that she did not know exactly where the testing occurred; however, she would be glad to check into this matter and report back to the District Board. Motion: District Commissioner Caster MOVED, SECONDED by Vice- Chairman Barone to award the contract to the Cape Fear River Program to perform all required in-stream testing for the District's wastewater treatment plants at a cost of $7,500. The Chairman was authorized to sign the contract documents. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: District Commissioner Caster District Commissioner Greer Vice-Chairman Barone Chairman Mathews Absent: District Commissioner Sisson A copy of the contract is on file in the Legal Department. APPROVAL OF BUDGET AMENDMENT #97-0011 TO BUDGET THE WOODS EDGE SUBDIVISION SEWER PROJECT COSTS County Engineer, Wyatt Blanchard, requested the Board to approve the following Budget Amendment for the Woods Edge Subdivision total sewer project costs as per the contract approved by the District Board on March 20, 1995, with final acceptance of the system in FY 1997. #97-0011 Water & Sewer Operating Fund/W&S Engineering Debit Credit Water & Sewer Operating Contribution from Builders $114,124 Appropriated Fund Balance 48,611 Water & Sewer Engineering Other Improvements $162,735 NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 2 REGULAR MEETING, JULY 22, 1996PAGE 318 Motion: District Commissioner Greer MOVED, SECONDED by District Commissioner Caster to approve the Budget Amendment as presented. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: District Commissioner Caster District Commissioner Greer Vice-Chairman Barone Chairman Mathews Absent: District Commissioner Sisson ADDITIONAL ITEMS Authorization for Relocation of Water Well on Clarence Alford Property County Engineer, Wyatt Blanchard, reported the sewer line had been extended from Leeward Lane and stated during the process of construction, the line was too close to the water well located on the Clarence Alford property. He requested the District Board to approve funding in the amount of $3,700 to relocate the well. Motion: Chairman Mathews MOVED, SECONDED by District Commissioner Caster to approve funding in the amount of $3,700 to relocate the well on the Clarence Alford property. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: District Commissioner Caster District Commissioner Greer Vice-Chairman Barone Chairman Mathews Absent: District Commissioner Sisson ADJOURNMENT Motion: District Commissioner Caster MOVED, SECONDED by District Commissioner Greer to adjourn. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: District Commissioner Caster District Commissioner Greer Vice-Chairman Barone Chairman Mathews Absent: District Commissioner Sisson Chairman Mathews adjourned the meeting at 11:16 A.M. Respectfully submitted, Lucie F. Harrell Clerk to the District Board