HomeMy WebLinkAbout07-0105
NEW HANOVER CXlUNTY CDNTRAcr # 07-0105
CORPORATE OFFICE: 4461 COX ROAD
GLEN ALLEN, VIRGINIA 23060 . (804) 935-2000
Service Agreement
Effective Date:
ChemTreat, Inc. agrees to provide services, chemicals incidental to such services and certain
items of equipment to Customer for a period of (36) months from the above effective date
as desctibed in the following program summary:
Ship To:
Bill To:
New Hanover Co. Wastec Facilit;y
3002 Hwy 421 N.
Wilmington. NC 28401
New Hanover Co. Wastec Facilit;y
3002 Hwy 421 N.
Wilmington. NC 28401
For this program, Customer agrees to pay ChemTreat, Inc. the annual sum of ninety two
thousand one hundred and ninety nine and 96/100 Dollars ($92,199.96), in (12) montWy
installments at the rate of $7,683.33 for a period of (36) months with the option to renew for
(24) additional months as described on the preceding page, according to invoices rendered
by ChemTreat, Inc.; such invoices to be paid by Customer in advance. State and local taxes
will be added to each invoice unless a tax exemption certificate is submitted to ChemTreat,
Inc.
Customer and ChemTreat, Inc. agree that the ultimate success of any water treatment
program provided by ChemTreat, Inc. to Customer hereunder is dependent on diIigent
application of ChemTreat, Inc. program by Customer in full accordance with
recommendations made by ChemTreat, Inc. during ChemTreat, Inc.'s normal service visits.
Failure of the Customer to diIigendy follow ChemTreat, Inc.'s recommendations may lead to
the failure of such program. ChemTreat, Inc. will accept no responsibility for any failure
caused by whole or part by Customer's lack of diIigence or failure to follow ChemTreat,
Ine.'s recommendations.
45
ChemTreat, Inc. will be responsible for reasonable diIigence and care in providing its
program hereunder. ChemTreat, Inc. will not be responsible for failure or delay in providing
its program due to any act or circumstance beyond its control.
~tnder no circumstances shall either ChemTreat, Inc. or Customer be liable to the other for
any Ulcldental or consequentIal damages even If adVIsed by the other party of the possibility
f the same.
NEW HANOVER CXlUNTY CDNTRAcr # 07-0105
This Agreement may be terminated by either party upon 30 days prior written notice to the
other. In the event of termination of this Agreement, Customer shall pay ChemTreat for all
existing chemical inventory that is on site on the effective termination date, per the terms of
the service agreement.
Customer
By:
Briant Wilder
(printed Name)
By:
Tide:
(Si e)
~^"L-~"'l. ~I/
(printed Name) .
(' 0 uJ.\)- YV\ A.., A61.-t
Tide:
Area Manager
fL,vu9~ i1/~lo<O
~NSTRUMENT HAS BEEN PRE-AUDITED
IN THE MANNER REQUIRED BY THE LOCAL
GOVERNMENT AND ASCAL CONTROL ACT.
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NEW HANOVER CXlUNTY CDNTRAcr # 07-0105
On February 02, 2006 ChemTreat made a preliminary assessment of the New Hanover
County Wastec Facility in Wilmington, NC. The visit was made at the request of Mr. Gary
Hughes, Wastec's Plant Manager. The facility had experienced a sequence of water related
failures in a variety of operating systems. Mineral scaling and corrosion resulted in boiler
tube failures and condenser leaks which reduced the plant's efficiency and availability.
A six month interim contract was agreed to in order to expedite the work that would be
required to reverse this trend. A great deal of progress has been made thus far and there is
more that remains to be accomplished. At Wastec's request, ChemTreat, Inc. is pleased to
offer Wastec a Continued Seroices Contract. The contract will be effective for (36) months with
an option to renew for an additional (24) months. The contract will be for the water
treatment services and products required to accomplish the objectives as oudined.
o On site services
o Operator training
o Confirmation testing
o Procedures evaluation
o Systems diagramming
o Staff technical support
o Equipment recommendations
o Analytical support
o Water analyses
o Mineral scale analyses
o Metallurgical analyses
The cost for ongoing water treatment services and products is as follows:
Annual Cost
MontWy Invoice
Chemicals & Services
$92,199.96
$7,683.33
After (36) months, the site will have the option of renewing the contract for an additional
(24) months. A review of services may be conducted at this time and, if applicable, annual
costs may be adjusted. If the Chemical Price Index (CPl) exceeds 3% by the time for
renewal, a price increase consistent with the CPI may be taken. At the end of the contract
term, the site shall own all the water treatment equipment and systems with the exception of
returnable items such as intermediate bulk tanks (IBC's). Invoicing will simply reflect the
annual cost invoiced in twelve equal montWy increments.
The Services Agreement (attached) reflects what we have discussed and may serve as a
basis for moving forward. Briant Wilder will continue as your service representative and
account manager during the term of the contract. He will manage ChemTreat's business
relationship with Wastec during the contract term to develop and implement action plans
that return value to the site by reducing maintenance costs, down time, and equipment
failures. He will implement training, sound engineering consultation and services, as well as
appropriate chemistries and technologies to optimize the site's efficiencies. This will include
NEW HANOVER CXlUNTY CDNTRAcr # 07-0105
ongoing water analyses, metallographic analyses, corrosion studies, deposition monitoring,
detailed systems diagrams, treatment chemistries, testing protocols, recommendations for
improvement, and improvement projects.
We have enjoyed our relationship with Wastec thus far and are looking forward to working
with the site to improve your systems, your efficiency, and ultimately, your value to New
Hanover County. Please don't hesitate to call on us at any time. Service is the most
important component of water treatment.
NEW HANOVER CDUNTY CDNTRAcr # 07-0105
CORPORATE OFFICE: 4461 COX ROAD
GLEN ALLEN, VA 23060 . (804) 935-2000
New Hanover County Wastec Facility
Boiler & Cooling Water Treatment
August 15, 2006
Prepared by:
Briant Wilder
Area Manager
Review By:
Jeff Hawkins
Account Manager
Jack Wilder
Account Manager
Distribution:
Teresa Horsbol!
Purchasing Manager
Ray Church
Director
AI Canady
Plant Manager
Jim Pennebaker
Operations Manager
NEW HANOVER CXlUNTY CDNTRAcr # 07-0105
. .
================================================================================
28401
Requisition 00002321-00 FY 2007
Acct No: 70080500-700590
Review:
Buyer: thorsboll
Status: Allocated Page 1
Bill To
WASTEC
ENVIRONMENTAL MANAGEMENT
3002 HIGHWAY 421 NORTH
WILMINGTON, NC
================================================================================
vendor
CHEMTREAT INC
4461 COX ROAD
Ship To
WASTEC
ENVIRONMENTAL MANAGEMENT
3002 HIGHWAY 421 NORTH
WILMINGTON, NC 28401
GLEN ALLEN, VA 23060
Delivery Reference
TERESA
Date
Ordered
Ivendor IDate I Ship
Number Required Via
I Terms
I Department
08/08/06
1016483 106/30/07 IN30
IENVIRONMENTAL MGT WASTEC OP
LN Description / Account
Qty
10.0
Each
Unit Price
Net Price
001 WATER TREATMENT SERVICES FOR
COOLING TOWERS AND BOILERS AT NEW
HANOVER COUNTY WASTEC. THIS
PURCHASE ORDER REFLECTS MONTHLY
CHARGES FROM 9/1/06 THROUGH
6/30/07.
Additional Description Notes
7683.33000
76833.30
AT THE ONSET OF THE NEW FISCAL YEAR
JULY 1, 2007 ANOTHER PURCHASE ORDER WILL
BE WRITTEN FOR THE CONTRACT AGREEMENT
FOR THE NEXT 12 MONTHS.
THE CONTRACT IS A 36 MONTH AGREEMENT
WITH THE OPTION TO RENEW.
70080500-700590
76833.30
Bid Number:
o
Requisition Total
76833.30
***** General Ledger
Account
70080500-700590
ENVIRONMENTAL MGT
Summary Section *****
WASTE OPS
Amount
76833.30
SUPPLIES-MATERIALS
Remaining Budget
194875.86
Date:
Authorized By:
~
Slgnature
, .
. .
3002 US Hwy,421 N
Wilmington NC 26401
910-798-4412 phone
910-341-4172 fax
New Hanover I
County WASTEC j
Memo
To: Becky
From: Teresa Horsboll, WASTEC
cc:
Date: August 17, 2006
Re: ChemTreat agreement
Becky,
This agreement needs to be in place by Sept. 1,2006. Lena is aware of this service agreement and has
given verbal approval to proceed. Please route this for signature on an expedited basis.
Thank you.
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DE'PAR:rMENT ACCOUNT #: :;:Pc. (J GO (' Vv d,-
CONTRACT # fYl- 011)5,
,
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GRANTS COORDINATOR
NEW HANOVER COUNTY
CONTRACT ROUTING SLIP
. INITIALS DATE
"'- A\ it.<.R S~{,
TO: \i.-FINANCE DIRECTOR
(TCOUNTY MANAGER ~$ 11Lt
-----
COMMISSION-GHAIRMAN-
Gl::ERK4'O'THE-B0A:RB-
\ .> -U!h- !!/1-
''\ G'COUNTY ATIORNEY
FROM: LEGAL DEPARTMENT DATE 6- 2l\ - 0(0
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RE: CONTRACT FOR
,
C \-U (\ \ {(P " i- \F\(' ,
tv {~',g.. - UJf\:.., \LC-.
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DEPARTMENT ACCOUNT #: ,"
COUNTY MANAGER
INITIALS DATE
,\.\.' \' ''/J'd,,/'
---~ 'llz,
-
CONTRACT # . '!
GRANTS COORDINATOR
NEW HANOVER COUNTY
CONTRACT ROUTING SLIP
TO: FINANCE DIRECTOR
.r-
, -.COUNTY ATTORNEY
---1J&
0/'30
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COMMISSION-eHAIRMAN-
CLERK TO THE BOARD-
FROM:
LEGAL DEPARTMENT
DATE
RE: CONTRACT FOR
3002 US Hwy,421 N
Wilmington NC 26401
910-798-4412 phone
910-798-4409 fax
New Hanover
County WASTEC ...
Memo
To: Diane Morgan, Legal
From: Teresa Horsboll, WASTEC
CC:
Date: October 29, 2007
Re: ChemTreat, Inc. change order
Diane,
Please route the attached change order to ChemTreat Inc. contract 07-0105.
Account #70080500-700590.
We need this in place as close to Nov. 1 ~ as possible.
Thank you.
1
NEW HANOVER COUNTY CHANGE ORDER
ORG
70080500
OBJ
700590
DEPARTMENT: W ASTEC
CONTACT PERSON: AL CANADY t TERESA HORSBOLL
DESCRIPTION: WATER TREATMENT CONTRACf CONTRACT NUMBER: 07-0105
SEE ATTACHED DOCUMENTS FROM CHEMTREAT. ChemTreat, PO # 20080080
Inc. is proposing to lower their annual rate by $9,594.66, and also to extend
this offer for an additional 12 months.
CHANGE ORDER NUMBER: 01
ARCHITECI': nla INITIATION DATE: Oct. 22, 2007
This change order is to decrease our annual water treatment expenses and to extend the term ofthe contract, between
New Hanover County W ASTEC and Chemtreat, Inc., from 36 months to 48 months. After one year of contract service,
Chemtreat has reviewed W ASTEC's water treatment requirements and determiued a cost savings of $9,594.66 per year,
effective Nov. I, 2007. Chemtreat is proposing to add another 12 months to the existing three year contact. Therefore:
1. existing contract for a 36 month term, $92,199.96 per year, or $7,683.33/ month for 36 months.
2. change contract to $82,605.30 per year, or $6;883.78 per month, for a cost savings of $27,984.25 over the next 3
years.
3. 13 months @ $7,683.33 have already been paid on the existing contract.
4. extend the term of the existing contract from 9/112009 to 9/112010.
Not valid until signed by both the County and the Provider. Signature of the Provider indicates his agreement herewith,
including anv adiustment in the Contract Smn or Contract Time.
$ 276,599.88
$ 0
$ 276,599.88
$ 176,716.59
$ 64,215.71
$ 340,815.59
These changes and the work affected hereby are subject to all terms and conditions of original contract # 07-0105.
PROVIDER ACCEPTANCE:
I certi/)' that my bonding company will be notified forth-with
that my contract has been changed by the amount of this change
order, and that a copy of the approved change order will be
mailed upon receipt by me to my surety.
BYJtc-'.1 t1/d~
Stgnature )
Date:
loll.-~/07
,
NEW HANOVER COUNTY ACCEPTANCE:
This instnnnent has been pre-audited in the manner required by
the Local Government Budget and Fiscal Control Act.
BY:~'L M>2.. jUt- Date: II/ '2-/ (J 7
County Finance Director
By:
Date: "1t.-/,,.'1
.. ,
Type or Print
Name:
Title
Approved as to Form
.,h\~ 'vi
County Attorney
Date,J1( 7 ( cJ I
ORIGINAL
CORPORATE OFFICE: 4461 COX ROAD
GLEN ALLEN, VA 23060' (804) 935-2000
New Hanover County Wastec Facility
Water Treatment Contract Revision
October 18, 2007
Prepared by:
Briant Wilder
Area Manager
Review By:
Jack Wilder
Business Manager
Distribution:
Teresa Horsboll
Purchasing Manager
AI Canady
Facilities Manager
Frank Benegasi
Operations Manager
Summary of Revision
After an atl1'\pa/ contract review which addressed chemical use, service requirements, and
improvement projects, we have recommended that the contract be revised to reflect the sites
current conditions and requirements.
'fhe ol>jectives of tjJ.e revisions are as follows:
1. Provide a cooling water treatment solution that enables tlw site to meet performance
objectives, safety goals, and impending environmental regulations.
2. Reflect savings achieved through NHC Wastec's continuous improvement process.
T4e effects of the proposed revisiop. are as folJows:
. T\le annual contract cost will be reduced from $92,199.96 to $82,605.30.
. The montWy invoice will be reduced from $7683.33 to $6883.78
. TPe contract term will be extended by (12) months to 09/01/10
. ChemTreat will provide a struc1:u!e for the installation of a coq~ water chemical feed aqd
control system. (10' x 20' Modulaire fiberglass w / roll up door per quote)
, Chem Treat will provide the reagents which are used to conduct water treatment testing.
. ChemTreat will maintain a bi-weekly service schedule.
The benefits to the site will be cost te1fuction, improved safety, and asset protection. The contract
cost reduction was based on actual chemical use, predicted future use, service requirements, and
regulatory imperatives. The annual savings to the site is $9,594.66.
the revised treatment scheme will enable the site to discontinue the use of sodium hypochlorite
(bleach) which yields an additional $3428.00 in annual savings (based on the cost for bleach
during the past 12 months).
Eliminating bleach as a component ofWastec's cooling water treatment meets other objectives:
, Bleach elevates pH which must t/).en be depressed with acid. The elirnination of bleach means
that less acid is used which means less acid is purchased, stored, and handled. This increases
safety and fC4uces conductance (sulfittes) in the recirculating cooling water.
. The contribution to the conductance of the recirculating water is reduced with the
elimination of bleach which means that the cooling towers may be cycled up with an increase
in efficiency.
. Chlorides in the recirculating cooling water are gready reduced with the elimination of bleach
which contributes to improved corrosion control and extended equipment life.
. Without a reqJ.lirement for bleach, two storage tanks are eliminated, truck trafjil: is reduced,
the potential for an accident or safety incident is reduced and environmental reporting is
simplified.
HellHcals 8< Services
Annual Cost ..
MontWy Invoice
$82,605.30
$6883.78
The Services ~Cenl~'l.t (artacjled) reflects wjtat we have proposeq auf! may serve as a
pasis for moving fQtw'l!q. 1'le'lse qOIj't jlesitate to call on us at allY time. Service is the most
lwpPl1fIM compP!l!!llt of watef tr""ltfllellt.
CORPORATE OFFICE 4461 COX ROAD
GLEN ALLEN, VIRGINIA 23060 . (804) 935-2000
Service Agreement
Effective Date:
11-01-07
ChemTreat, Inc. agrees to provide services and chemicals incidental to such services to
Customer for a period of (36) month from the above effective date as described in the
following program summary:
Ship To:
Bill To:
New Hanover County Wastec
3002 Hwy 421 N
Wilmington. NC 28401
New Hanover County Wastec
3002 Hwy 421 N
Wilmington. NC 28401
For this program, Customer agrees to pay ChemTreat, Inc. the total annual sum of eighty
two thousand six hundred and five and 30/100 Dollars ($82,605.30), in 12 installments at
the rate of $6,883.78 for a period of (36) months with an option to renew for (24) additional
months, according to invoices rendered by ChemTreat, Inc.; such invoices to be paid by
Customer in advance. State and local taxes will be added to each invoice unless a tax
exemption certificate is submitted to ChemTreat, Inc.
Customer and ChemTreat, Inc. agree that the ultimate success of any water treatment
program provided by ChemTreat, Inc. to Customer hereunder is dependent on diIigent
application of ChemTreat, Inc. program by Customer in full accordance with
recommendations made by ChemTreat, Inc. during ChemTreat, Inc.'s normal service visits.
Failure of the Customer to diligendy follow ChemTreat, Inc.'s recommendations may lead to
the failure of such program. ChemTreat, Inc. will accept no responsibility for any failure
caused by whole or part by Customer's lack of diligence or failure to follow ChemTreat,
Inc.' s recommendations.
ChemTreat, Inc. will be responsible for reasonable diligence and care in providing its
program hereunder. ChemTreat, Inc. will not be responsible for failure or delay in providing
its program due to any act or circumstance beyond its control.
Under no circumstances shall either ChemTreat, Inc. or Customer be liable to the other for
any incidental or consequential damages even if advised by the other party of the possibility
of the same.
This Agreement may be terminated by either party upon 60 days prior written notice to the
other. In the event of termination of this Agreement, Customer shall pay ChemTreat for all
existing chemical inventory and outstanding balance on equipment that is on site on the
effective termination date, per the terms of the service and equipment agreements.
Customer
New Hanover Cty. Wastec
ChemTreat, Inc.
By:
By:
r~j~
(Slgtlature)
Briant Wilder
(printed Name)
(Signature)
(printed Name)
Tide:
Tide:
Area Manager
CORPORATE OFFICE' 4461 COX ROAD
GLEN ALLEN, VIRGINIA 23060. (804) 935-2000
Program Summary
This contract will provide ChemTreat, Inc. equipment for those systems defined below. Any
other systems, products, or equipment are not included in the price of this contract
Cooling Water Systems
No. of Loops
(2)
ChemTreat, Inc. Products
CL2187,CL2156,CT30
Mechanical Equipment (1) Modulaire fiberglass 10' x 20' structure
(2) Walchem cooling tower controllers
(2) Walchem ORPs
(6) Chemical metering pumps
Tesring Equipment N/ A
Reagents/ Solutions Hach & Taylor reagents as necessary
rocess the contract.
"~m1ieat,lnc.
CORPORATE OFFICE"" 4461 COX ROAD
GLEN ALLEN, VIRGINIA 23060' (804) 935.2000
Equipment Agreement
1. Equipment listed in the program Sllmm"ry and provided by ChemTreat, Inc. hereunder
shall remain the property of ChemTreat as components of the lease arrangement. If the
contract is terminated prior to the end of the building lease, NHC Wastec will be
responsible for assuming the lease or paying whatever costs are associated with early
termination of the building lease.
2. During the contract term, equipment and structure shall be used only in conjunction
with Customer's use of the ChemTreat, Inc. chemicals specified on the previous page
hereof, and Customer agrees not to introduce any other material into equipment.
3. ChemTreat, Inc. makes no representations, covenants, warranties, or guarantees on
equipment, expressed or implied, other than those expressly set forth herein.
CHEMTREAT. INC. HEREBY EXPRESSLY DISCLAIMS THE IMPLIED
WARRANTIES OF MERCHANTABILIlY AND FITNESS FORA PARTICULAR
PURPOSE. In no case shall ChemTreat, Inc. be liable for any incidental or
consequential damages including, without limitation, damages for loss of product, lost
profit, plant downtime, etc., even if ChemTreat, Inc. has been advised of the possibility
of the same. ChemTreat does hereby agree to transfer to the customer any assignable
warranties on eqnipment purchased by ChemTreat for the customer
4. Customer shall install and provide necessary utilities as specified by ChemTreat, Inc. for
the term of this Agreement and, in addition, will provide equipment and structure with
shelter, tank pads, spill protection, foundations, etc., as appropriate. Customer shall
receive, unload, and place equipment at no cost to ChemTreat, Inc.
5. Customer agrees to assume all risk of liability arising from or pertaining to the
possession, operation, or use of such equipment.
6. Customer agrees to defend, indemnifY, and hold ChemTreat, Inc. harmless from and
against all losses, claims, suits, etc., based upon personal injury or damage to property
arising out of Customer's use or handling of the eqnipment provided hereunder to the
extent that such personal injury or damage does not direcdy arise from the negligence
or intentional misconduct of ChemTreat, Inc.
7. Customer agrees to allow ChemTreat, Inc. to subcontract porrions of work to be
performed under this Agreement provided that the subcontractor shall be acceptable to
Customer. ChemTreat, Inc. reserves the right to use non-union labor for supervision,
tesring, and service of equipment. Customer agrees that ChemTreat, Inc. shall have the
right to inspect and service equipment during all normal business hours.
9. Termination of this Agreement shall not affect monies owed by one party to the other
with regard to installed equipment.
10. Customer agrees to inform ChemTreat, Inc. of any special or unusual safety precautions
that should be taken because of conditions in Customer's plant or process.
11. This Agreement shall be construed under the laws of the State of Virginia.
By:
By:
ChemTreat, Inc.
1,td-I1ML
(Stgnature)
Briant Wilder
(printed Name)
Customer
New Hanover Cty Wastec
(Signature)
(printed Name)
Tide:
Tide:
Area Manager