1994-01-18 Water & Sewer
NEW HANOVER COUNTY WATER AND DISTRICT BOARDBOOK 2
REGULAR MEETING, JANUARY 18, 1994PAGE 144
ASSEMBLY
The District Board of Commissioners of the New Hanover County
Water & Sewer District met in Regular Session on Monday, January
18, 1994, at 11:01 A.M. in the First Floor Assembly Room of the New
Hanover County Administration Building, 320 Chestnut Street,
Wilmington, North Carolina.
Members present were: District Commissioners William A.
Caster; Robert G. Greer; William E. Sisson, Jr.; Vice-Chairman
Sandra Barone; Chairman E. L. Mathews, Jr.; County Manager, Allen
O'Neal; County Attorney, Wanda M. Copley; and Clerk to the Board,
Lucie F. Harrell.
Chairman Mathews called the meeting to order.
NON-AGENDA ITEMS
Chairman Mathews inquired as to whether anyone from the
general public would like to present an item not listed on the
Regular Agenda.
No items were presented.
ADOPTION OF RESOLUTION AWARDING BID #94-0152 (CONTRACT #94-0152) TO
COVINGTON DIESEL, INC. FOR PURCHASE OF GENERATOR FOR THE WATER &
SEWER ENGINEERING DEPARTMENT
County Engineer, Wyatt Blanchard, requested adoption of a
resolution in the amount of $23,991 to Covington Diesel, Inc., the
only responsive bidder, for purchase of a trailer mounted generator
for the Water and Sewer Engineering Department.
After the second request for bids, only two bids were received
for the trailer mounted generator. Staff determined that the bid
received from Owsley & Sons, Inc. did not meet all required engine
size specifications; therefore, the bid was declared non-
responsive, and as a matter of information, this company is
protesting the award of the bid to Covington Diesel, Inc., who
submitted a higher bid.
Assistant County Attorney, Kemp Burpeau, reported since one of
the bids was non-responsive the bid would have to be awarded to the
responsive bidder or all bids would have to be rejected and re-
advertised. With the current time constraints, staff feels it is
necessary to proceed with the purchase of the generator before the
hurricane season begins.
Discussion was held on the use of the generator. County
Engineer Blanchard reported the generator will be used to serve
three large pump stations that cannot be operated currently when
power outages occur. With the addition of this generator, all pump
stations will be able to operate during power outages.
NEW HANOVER COUNTY WATER AND DISTRICT BOARDBOOK 2
REGULAR MEETING, JANUARY 18, 1994PAGE 145
Chairman Mathews commented on the contract and requested
deletion of the words, Board of Commissioners, under the contract
documents.
Motion: District Commissioner Greer MOVED, SECONDED by District
Commissioner Caster to adopt the resolution awarding the bid to
Covington Diesel, Inc., the only responsive bidder, in the amount
of $23,991. The Chairman was authorized to execute the necessary
contract documents. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in W&S Exhibit Book II, Page 14.
A copy of the contract is on file in the Legal Department.
APPROVAL OF CONTRACT #94-0183 WITH WILLIAMS FABRICARE, INC. FOR
REIMBURSEMENT OF CONSTRUCTION COSTS FOR BUILDING A SEWER LINE NEAR
MONKEY JUNCTION
County Engineer, Wyatt Blanchard, commented on this being an
example of how the District can work with developers to expand the
Sewer System. He requested approval of a contract with Williams
Fabricare, Inc. for reimbursement of construction costs for
building a sewer line near Monkey Junction. All reimbursements
will be paid by the property owners connecting to the sewer line,
not the District. The total amount of the contract is $21,625.00.
The total amount eligible for reimbursement is $17,948.75. The
term of the contract is for fifteen years.
Motion: Vice-Chairman Barone MOVED, SECONDED by District
Commissioner Caster to approve the contract with Williams
Fabricare, Inc. as presented. The Chairman was authorized to
execute the contract documents. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
A copy of the contract is on file in the Legal Department.
APPROVAL OF SEWER ALLOCATION REQUEST FOR ZIMMER BROTHERS
County Engineer, Wyatt Blanchard, reported Zimmer Brothers
requested a sewer allocation of 6,000 gallons for 20 proposed
residential lots (Phase I) to be located behind the Food Lion
Shopping Center in Wrightsboro. Zimmer Brothers has been informed
that if the 6,000 gallon allocation is granted, there is no
guarantee that additional gallons can be obtained in the future.
The District presently has 55,246 gallons per day sewer allocation
remaining in the Northside Wastewater Treatment Plant. This does
not include the requested 6,000 gallons.
District Commissioner Sisson inquired as to whether there are
other approved projects in this area that will be requesting a
sewer allocation? County Engineer Blanchard reported he is not
aware of any future sewer allocation requests but emphasized the
importance of limiting future requests until the NorthChase
NEW HANOVER COUNTY WATER AND DISTRICT BOARDBOOK 2
REGULAR MEETING, JANUARY 18, 1994PAGE 146
Wastewater Treatment Plant has been purchased and a Northside
Wastewater Treatment Plant has been constructed.
Motion: District Commissioner Caster MOVED, SECONDED by District
Commissioner Greer to approve a sewer allocation of 6,000 gallons
as requested by the Zimmer Brothers. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
District Commissioner Sisson recommended contacting the
Planning Board and advising them of the potential shortfall of the
sewer allocation in the Wrightsboro and Ogden areas so this factor
can be considered when the Planning Board approves future
development projects.
County Engineer Blanchard reported he would be glad to discuss
this matter with the Planning Director and Planning Board.
ADOPTION OF RESOLUTION CONFIRMING THE MATURITIES AND RATES OF
INTEREST TO BE BORNE BY THE BONDS; APPROVAL OF THE OFFICIAL
STATEMENT AND FINAL OFFICIAL STATEMENT; AND APPROVAL OF DOCUMENTS
AND ACTIONS RELATING TO THE $9,915,000 GENERAL OBLIGATION REFUNDING
BONDS SERIES 1994
Motion: Chairman Mathews MOVED, SECONDED by Vice-Chairman Barone
to dispense of reading the resolution and request the Clerk to the
District Board to incorporate the resolution into the record by
reference. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Motion: District Commissioner Sisson MOVED, SECONDED by District
Commissioner Caster to adopt the resolution pertaining to the
$9,915,000 General Obligation Refunding Bonds Series 1994, to
confirm the maturities and rates of interest to be borne by the
bonds; approve the official statement and final official statement;
and approve all documents and actions relating to the issue. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in W&S Exhibit Book II, Page 14.
ADJOURNMENT
Motion: District Commissioner Sisson MOVED, SECONDED by Vice-
Chairman Barone to adjourn. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Chairman Mathews adjourned the meeting at 11:14 A.M.
Respectfully submitted,
Lucie F. Harrell
Clerk to the District Board