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HomeMy WebLinkAbout1994-01-18 Water & Sewer NEW HANOVER COUNTY WATER AND DISTRICT BOARDBOOK 2 REGULAR MEETING, JANUARY 18, 1994PAGE 144 ASSEMBLY The District Board of Commissioners of the New Hanover County Water & Sewer District met in Regular Session on Monday, January 18, 1994, at 11:01 A.M. in the First Floor Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. Members present were: District Commissioners William A. Caster; Robert G. Greer; William E. Sisson, Jr.; Vice-Chairman Sandra Barone; Chairman E. L. Mathews, Jr.; County Manager, Allen O'Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Mathews called the meeting to order. NON-AGENDA ITEMS Chairman Mathews inquired as to whether anyone from the general public would like to present an item not listed on the Regular Agenda. No items were presented. ADOPTION OF RESOLUTION AWARDING BID #94-0152 (CONTRACT #94-0152) TO COVINGTON DIESEL, INC. FOR PURCHASE OF GENERATOR FOR THE WATER & SEWER ENGINEERING DEPARTMENT County Engineer, Wyatt Blanchard, requested adoption of a resolution in the amount of $23,991 to Covington Diesel, Inc., the only responsive bidder, for purchase of a trailer mounted generator for the Water and Sewer Engineering Department. After the second request for bids, only two bids were received for the trailer mounted generator. Staff determined that the bid received from Owsley & Sons, Inc. did not meet all required engine size specifications; therefore, the bid was declared non- responsive, and as a matter of information, this company is protesting the award of the bid to Covington Diesel, Inc., who submitted a higher bid. Assistant County Attorney, Kemp Burpeau, reported since one of the bids was non-responsive the bid would have to be awarded to the responsive bidder or all bids would have to be rejected and re- advertised. With the current time constraints, staff feels it is necessary to proceed with the purchase of the generator before the hurricane season begins. Discussion was held on the use of the generator. County Engineer Blanchard reported the generator will be used to serve three large pump stations that cannot be operated currently when power outages occur. With the addition of this generator, all pump stations will be able to operate during power outages. NEW HANOVER COUNTY WATER AND DISTRICT BOARDBOOK 2 REGULAR MEETING, JANUARY 18, 1994PAGE 145 Chairman Mathews commented on the contract and requested deletion of the words, Board of Commissioners, under the contract documents. Motion: District Commissioner Greer MOVED, SECONDED by District Commissioner Caster to adopt the resolution awarding the bid to Covington Diesel, Inc., the only responsive bidder, in the amount of $23,991. The Chairman was authorized to execute the necessary contract documents. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in W&S Exhibit Book II, Page 14. A copy of the contract is on file in the Legal Department. APPROVAL OF CONTRACT #94-0183 WITH WILLIAMS FABRICARE, INC. FOR REIMBURSEMENT OF CONSTRUCTION COSTS FOR BUILDING A SEWER LINE NEAR MONKEY JUNCTION County Engineer, Wyatt Blanchard, commented on this being an example of how the District can work with developers to expand the Sewer System. He requested approval of a contract with Williams Fabricare, Inc. for reimbursement of construction costs for building a sewer line near Monkey Junction. All reimbursements will be paid by the property owners connecting to the sewer line, not the District. The total amount of the contract is $21,625.00. The total amount eligible for reimbursement is $17,948.75. The term of the contract is for fifteen years. Motion: Vice-Chairman Barone MOVED, SECONDED by District Commissioner Caster to approve the contract with Williams Fabricare, Inc. as presented. The Chairman was authorized to execute the contract documents. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the contract is on file in the Legal Department. APPROVAL OF SEWER ALLOCATION REQUEST FOR ZIMMER BROTHERS County Engineer, Wyatt Blanchard, reported Zimmer Brothers requested a sewer allocation of 6,000 gallons for 20 proposed residential lots (Phase I) to be located behind the Food Lion Shopping Center in Wrightsboro. Zimmer Brothers has been informed that if the 6,000 gallon allocation is granted, there is no guarantee that additional gallons can be obtained in the future. The District presently has 55,246 gallons per day sewer allocation remaining in the Northside Wastewater Treatment Plant. This does not include the requested 6,000 gallons. District Commissioner Sisson inquired as to whether there are other approved projects in this area that will be requesting a sewer allocation? County Engineer Blanchard reported he is not aware of any future sewer allocation requests but emphasized the importance of limiting future requests until the NorthChase NEW HANOVER COUNTY WATER AND DISTRICT BOARDBOOK 2 REGULAR MEETING, JANUARY 18, 1994PAGE 146 Wastewater Treatment Plant has been purchased and a Northside Wastewater Treatment Plant has been constructed. Motion: District Commissioner Caster MOVED, SECONDED by District Commissioner Greer to approve a sewer allocation of 6,000 gallons as requested by the Zimmer Brothers. Upon vote, the MOTION CARRIED UNANIMOUSLY. District Commissioner Sisson recommended contacting the Planning Board and advising them of the potential shortfall of the sewer allocation in the Wrightsboro and Ogden areas so this factor can be considered when the Planning Board approves future development projects. County Engineer Blanchard reported he would be glad to discuss this matter with the Planning Director and Planning Board. ADOPTION OF RESOLUTION CONFIRMING THE MATURITIES AND RATES OF INTEREST TO BE BORNE BY THE BONDS; APPROVAL OF THE OFFICIAL STATEMENT AND FINAL OFFICIAL STATEMENT; AND APPROVAL OF DOCUMENTS AND ACTIONS RELATING TO THE $9,915,000 GENERAL OBLIGATION REFUNDING BONDS SERIES 1994 Motion: Chairman Mathews MOVED, SECONDED by Vice-Chairman Barone to dispense of reading the resolution and request the Clerk to the District Board to incorporate the resolution into the record by reference. Upon vote, the MOTION CARRIED UNANIMOUSLY. Motion: District Commissioner Sisson MOVED, SECONDED by District Commissioner Caster to adopt the resolution pertaining to the $9,915,000 General Obligation Refunding Bonds Series 1994, to confirm the maturities and rates of interest to be borne by the bonds; approve the official statement and final official statement; and approve all documents and actions relating to the issue. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in W&S Exhibit Book II, Page 14. ADJOURNMENT Motion: District Commissioner Sisson MOVED, SECONDED by Vice- Chairman Barone to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Mathews adjourned the meeting at 11:14 A.M. Respectfully submitted, Lucie F. Harrell Clerk to the District Board