1991-09-16 Water & Sewer13
MINUTES OF NEW HANOVER COUNTY WATER & SEWER DISTRICT MEETING
SEPTEMBER 16, 1991
ASSEMBLY
The District Board of Commissioners of the New Hanover
County Water & Sewer District met on Monday, September 16, 1991,
at 10:56 o'clock A.M. in the Assembly Room of the New Hanover
Courthouse, 24 North Third Street.
Members present were: District commissioners E. L. Mathews,
Jr.; Fred Retchin; William H. Sutton; Vice-Chairman Robert G.
Greer; Chairman Jonathan Barfield, Sr.; County Manager, Allen
O'Neal; Assistant County Attorney, Wanda Copley, and Clerk- to the
Board, Lucie F. Harrell.
Chairman Barfield called the meeting to order.
APPROVAL OF MINUTES
Motion: District commissioner Retchin MOVED, SECONDED by
District commissioner Mathews to approve the minutes .of the
Regular Meeting of September 3, 1991, as presented. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
NON-AGENDA ITEMS
Chairman Barfield asked
present an item not listed on
if anyone present
the Regular Agenda.
like
would
to
No items were presented.
ADOPTION OF POLICY FOR PAYMENT OF OVERSIZING PUMP STATIONS
CONSTRUCTED BY DEVELOPERS
County Engineer, Wyatt Blanchard, stated developers are
required to construct the internal sewer system for a subdivision
in areas where the system cannot be activated. There are
circumstances in which a pump station is required as a part of
the internal system; however, in a dry system, the internal
components of the pump station are not purchased or installed.
The value of the internal components is paid to the District by
the developer and held in a separate account until sewer becomes
available in the area at which time the money is utilized for the
installation of the pump station. After review by Staff, the
District Board is requested to adopt a policy which will allow
the use of these funds for the District's participation in
construction of oversizing pump stations being built by
developers in other areas of the County.
Chairman Barfield
money to oversize the
know how many years
available, and stated
years.
expressed concern for charging a developer
pump station when the District does not
it will be before the sewer system is
the money could be held for possibly 30
14
MINUTES OF REGULAR MEETING, SEPTEMBER 16, 1991
District Commissioner Sutton stated requiring the developer O.
to construct the dry system and pay for the cost of installing a
pump station is a legitimate project cost for land being
developed in advance of the sewer system.
. Vice-Chairman Greer inquired as to how the District will.pay
for the pump station at a later date, if the money does not
remain in the account? county Engineer Blanchard stated the
District will have to include this cost in construction of the
system in that area when being developed.
Discussion was held on cash flow. County Engineer Blanchard
stated authorizing the District to use this money will enhance
the District's cash flow.
Motion: After further discussion, District commissioner Retchin
MOVED, SECONDED by District Commissioner Sutton to establish a
policy authorizing the District to use money in the separate
account for participation by the District in the construction of
oversizing pump stations being built by developers in other areas
of the District. Upon vote, the MOTION CARRIED AS FOLLOWS:
Voting Aye:
District commissioner Mathews
District commissioner Retchin
District commissioner Sutton
o
voting Nay:
Vice-Chairman Greer
Chairman Barfield
APPROVAL OF ADDITIONAL ENGINEERING CONSTRUCTION
INSPECTION SERVICES PERFORMED BY ESPEY HUSTON
(CONTRACT IW&S-S9-0044) FOR PHASE II INTERCEPTORS
Project Engineer; Don Lefler, and Manager,
representing Espey Huston & Associates, Inc.
following modification to Contract #W&S-S9-0044:
AND CONTRACT
& ASSOCIATES
Roe O'Donnell,
presented the
1. Additional engineering construction services in the amount
of $31,664. Due to personnel changes within the firm of
Espey Huston & Associates, Inc. additional costs were
incurred by the District due to the pipe problem experienced
with Contracts A and C and other problems involved with
Contracts C, D, E, and F. Taking these factors into
consideration, Espey Huston & Associates is willing to
request a change order in the amount of $31,644 instead of
the actual costs incurred by the firm in the amount of
$113,500.
2.
Addi tional inspection services provided by Espey Huston &
Associates in the amount of $42,000. The increase in the
inspection fee was necessary to provide additional persons
for inspection of the construction work.
o
Vice-Chairman Greer expressed concern for the number of
change orders on all contracts and encouraged Staff to establish
15
MINUTES OF REGULAR MEETING, SEPTEMBER 16, 1991
a system that will include
that are necessary without
cost. He stated as the
District or County is at the
in the original contract all items
continually adding to the project
arrangement currently exists, the
mercy of the contractor.
Motion: After further discussion, District Commissioner Retchin
MOVED, SECONDED by District Commissioner Mathews to approve the
additional fees in the amount of $73,664 as requested by Espey
Huston & Associates. Upon vote, the MOTION CARRIED UNANIMOUSLY.
EXECUTIVE SESSION
Motion: District Commissioner Retchin
District Commissioner Mathews to convene to
discuss pending litigation. Upon vote,
UNANIMOUSLY.
MOVED, SECONDED by
Executive Session to
the MOTION CARRIED
Chairman Barfield convened to Executive Session at 11:15
o'clock A.M.
Motion: District Commissioner Retchin
District commissioner Mathews to reconvene
Upon vote, the MOTION CARRIED UNANIMOUSLY.
MOVED, SECONDED by
to Regular Session.
Chairman Barfield reconvened to Regular Session at 11: 45
o'clock A.M.
District Commissioner Sutton reported that the discussion
held in Executive Session would allow the District to proceed
with the furnishing of the sewer system in a manner that does not
require condemnation.
ADJOURNMENT
Motion: District commissioner Sutton MOVED, ~ECONDED by District
Commissioner Retchin to adjourn. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Respectfully submitted,
~F~::(~
Clerk to the District Board
, .
~, ;;
~