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1998-01-05 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 251 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, January 5, 1998, at 6:30 P.M. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Commissioners Buzz Birzenieks; Ted Davis, Jr; Charles R. Howell; Vice-Chairman Robert G. Greer; Chairman William A. Caster; County Manager, Allen O’Neal; Attorney Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Caster called the meeting to order and welcomed everyone present. INVOCATION AND PLEDGE OF ALLEGIANCE Clerk to the Board, Lucie F. Harrell, gave the invocation. Commissioner Howell led the audience in the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Caster announced that time had been reserved for anyone from the public to present an item not listed on the Regular Agenda or comment on an item listed on the Consent Agenda. He requested all persons speaking to limit their remarks to three minutes. No items or comments were received. APPROVAL OF CONSENT AGENDA Commissioner Davis requested removal of Consent Agenda Item 15. Motion: Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer to remove Item 15 for further discussion and approve the remaining items on the Consent Agenda as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes The Commissioners approved the minutes of the Regular Meeting of November 17, 1997, Special Meeting of December 1, 1997, and Regular Meeting of December 8, 1997, as presented by the Clerk to the Board. Approval of New Positions for the Register of Deeds’ Office The Commissioners approved two new Deputy Registrar I positions contingent upon the positions being funded from revenue generated by the department. The Human Resources Department viewed the staffing level of the Vital Records Division and recommended approval of the positions. Adoption of Resolution Awarding Bid #98-0187 (Contract #98-0187) to Gregory Poole Equipment Company for a Wheel Tractor Scraper and Approval of Associated Budget Amendment #98-0088 - Environmental Management The Commissioners adopted a resolution awarding the bid to Gregory Poole Equipment Company in the amount of $389,108 for the purchase of a wheel tractor scraper for the New Hanover County Landfill with a trade-in amount of $85,000 from the sale of a 1986 Caterpillar wheel tractor scraper. The Chairman was authorized to execute the necessary contract documents, and the following budget amendment was approved: Budget Amendment #98-0088DebitCredit Environmental Management Installment Proceeds $414,500 Sale of Fixed Asset 85,000 Capital Outlay - Equipment$499,500 NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 252 Purpose: To budget proceeds from the Certificates of Participation (COPS) issue and sale of equipment as trade-in on a new wheel tractor scraper. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIV, Page 13. Authorization for the New Hanover County Health Department to Apply for a “Smoking is Not Your Friend” Grant through the N. C. Department of Health and Human Services The Commissioners authorized the Health Department to apply for a “Smoking is Not Your Friend” grant application in the amount of $14,214 through the N. C. Department of Health and Human Services to implement a program to prevent children from starting to smoke. The Commissioners authorized approval of the grant contract and budget amendment if the grant is awarded to the Health Department. Authorization for the New Hanover County Health Department to Apply for a “Breast and Cervical Cancer Control Grant through the N. C. Department of Health and Human Services The Commissioners authorized the Health Department to apply for a “Breast and Cervical Cancer Control” grant in the amount of $11,686 through the N. C. Department of Health and Human Services to implement a program to reduce death and disability from breast and cervical cancer. The Commissioners authorized approval of the grant contract and budget amendment if the grant is awarded to the Health Department. Authorization for the New Hanover County Health Department to Apply for a “Buckle Up Kids in New Hanover County” Grant through the N. C. Department of Health and Human Services The Commissioners authorized the Health Department to apply for a “Buckle Up Kids in New Hanover County,” grant in the amount of $4,000 through the N. C. Department of Health and Human Services to implement a program to provide training on child passenger safety to personnel in all agencies where children are transported. The Commissioners authorized approval of the grant contract and budget amendment if the grant is awarded to the Health Department. Authorization for the New Hanover County Health Department to Apply for “Firearm Injury Prevention” Grants through the Community Health Improvement Program and the Cape Fear Foundation The Commissioners authorized the Health Department to apply for “Firearm Injury Prevention” grants in the amount of $6,700 each through the Community Health Improvement Program and Cape Fear Foundation to implement a “Handgun Awareness Campaign” to reduce injury from firearms. The Commissioners authorized approval of the grant agreements and related budget amendment if the grant is awarded to the Health Department. Adoption of Resolution Awarding Bid #98-0186 and Approval of Contract #98-0186 to Sutphen Corporation for Purchase of a Custom Fire Apparatus/Chassis for the Castle Hayne Volunteer Fire Station - Fire Services Administration Department The Commissioners adopted a resolution awarding the bid and contract to Sutphen Corporation, the lowest responsible bidder, for the purchase of a custom fire apparatus/chassis in the amount of $238,366 for the Castle Hayne Volunteer Fire Station. The Chairman was authorized to execute the necessary contract documents. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIV, Page 13. Authorization for the County to Submit a Letter of Intent to the N. C. Department of Transportation to Subsidize Transportation Services for Work First Participants The Commissioners authorized staff to submit a Letter of Intent to the N. C. Department of Transportation to allocate $12,407 to New Hanover County to subsidize transportation services for Work First participants who are employed and ineligible for cash assistance from the Department of Social Services. Funds are to be used for operation expenses, insurance, fuel, etc. Funds must be used from January 1 through September 30, 1998 based on information obtained in the County’s Welfare Reform meetings. Additional funds may be made available during the fiscal year. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 253 Adoption of Resolution Authorizing the New Hanover County Human Services Transportation System to Submit a Proposal to the N. C. Department of Transportation to Receive a FY 1997- 98 Rural General Public Operating Assistance Grant The Commissioners adopted a resolution authorizing the New Hanover County Human Services Transportation System to submit a proposal to the N. C. Department of Transportation to receive a FY 1997-98 Rural General Public Operating Assistance grant in the amount of $10,332 to provide public transit services to the Wrightsboro/Rockhill/Castle Hayne community. The Commissioners authorized approval of the grant agreement and budget amendment if the grant is awarded to the Human Services Transportation System. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXIV, Page 13. Approval of School Resource Officer for the Community Alternative Education Center - Sheriff’s Department The Commissioners authorized the Community Alternative Education Center to hire a School Resource Officer. Funding for the position has been provided in the grant awarded to the County by the Governor’s Crime Commission. The School Resource Officer will be supervised by the Sheriff’s Department. If grant funding ceases in the future, the position will be eliminated. Approval of Budget Amendment #98-0093 to Transfer Funds from the General Fund Balance to Parks for Development of the Pilots Ridge School/Park Site - Parks Department The Commissioners approved a budget amendment to transfer $150,000 from the general fund balance to the Parks Department for development of the Pilots Ridge school/park site. The property is over 200 acres, and site studies for planning the development need to begin immediately to ensure timely completion of the high school. The County and School System will share the cost of the studies, including geotechnical assessments, wetland delineations, and the necessary topographic surveys. The County will also require funds for contracting with a site designer to produce a master plan. Budget Amendment #98-0093 - Commissioners’ Office/Parks/Pilots Ridge Site DebitCredit Commissioners’ Office Appropriated Fund Balance $150,000 Parks/Pilots Ridge Site Contracted Services$150,000 Ratification of Members to Serve on the Human Relations Commission The Commissioners ratified the appointments of the following members to serve on the Human Relations Commission: Denise Matromic, representing the Lower Cape Fear Human Resource Association Glover Melvin, representing the NCAAP. Approval of Budget Amendment #98-0089 for Purchase of the Third Floor in the BellSouth Building Located at Fourth and Princess Streets DebitCredit Sheriff’s Department Installment Proceeds $1,002,000 Building $1,002,000 Purpose: To budget proceeds from the Certificates of Participation issue for purchase of the third floor in the BellSouth Building located at Fourth and Princess Streets. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 254 Approval of Budget Amendment #98-0085 for the Juvenile Day Reporting Center DebitCredit Juvenile Day Reporting Center Juvenile Day Reporting Grant $ 243 Contracted Services $164,618 Supplies $ 10,875 Travel 5,000 Capital Outlay 148,500 Purpose: To adjust budget to actual amount of grant award and move all funds to Contracted Services. Approval of Budget Amendment #98-0091 for Health/Epidemiology - Health Department DebitCredit Health/Epidemiology State Grant $9,761 Contracted Services$6,000 Departmental Supplies$3,761 Purpose: To budget additional State funding for medical, office supplies, and enhancement of the data entry system. DISCUSSION AND APPROVAL OF CONSENT AGENDA 15, RESOLUTION OF SUPPORT TO REORGANIZE AND RESTRUCTURE THE INTERNAL REVENUE SERVICE Commissioner Davis asked if the members of the Board were comfortable with the proposed information. Motion: After discussion of the need to reorganize the Internal Revenue Service, Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell to adopt a resolution of support for reorganizing and restructuring the Internal Revenue Service to be transmitted to the legislators, the N. C. Association of County Commissioners, the National Association of Counties and the counties in the State of North Carolina. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIV, Page 13. PUBLIC HEARING TO RECEIVE COMMENTS ON THE NEW HANOVER COUNTY WORK FIRST FAMILY ASSISTANCE WELFARE PLAN Chairman Caster reported that New Hanover County had decided to become an electing county and prepare its own plan for administering the Work First Family Assistance program as outlined in the legislation adopted by the N. C. General Assembly during the 1997 long session. The County Commissioners appointed a Welfare Reform Ad Hoc Committee to develop a plan that must be finalized, approved by the Board of County Commissioners, and submitted to the N. C. Department of Health and Human Services by February 1, 1998. The purpose of the Public Hearing is to receive input on the draft plan that has been prepared by the Ad Hoc Committee. Chairman Caster welcomed N.C. House Representative, Daniel F. McComas, and advised he had been involved with the welfare reform legislation. He asked Representative McComas if he would like to comment. Representative McComas congratulated the Board of County Commissioners for deciding to become an electing county and taking time to prepare a Work First plan designed specifically for New Hanover County. Emphasis was placed on the importance of everyone understanding the need NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 255 to control drugs and reduce crime in New Hanover County. Crime has become a cancer that is eating away at the fabric of our society. The Work First plan is a step in the right direction. He requested the Commissioners to include drug testing in the Work First plan so the participants who test positive will be required to receive treatment before benefits are received. In closing, Representative McComas advised he had just been informed that drug testing had been included in the plan. He expressed appreciation to the Board for placing this criteria in the plan, and he offered to assist the county in anyway possible. Vice-Chairman Greer commented on New Hanover County being provided an opportunity to develop its own plan and stated he felt a plan could be implemented that would work better than the current Work First program. Chairman Caster opened the floor to receive public comments. Mr. Dick Snyder, a member of the New Hanover County Board of Social Services, spoke in favor of drug testing and advised he felt it would be a valuable tool in dealing with welfare reform. As the County enters into the arena of welfare reform, more children will be placed under Child Protective Services. The 1997 General Assembly appropriated state and federal funds to counties for the purpose of creating new Child Welfare positions to ensure that every child in North Carolina is protected. On December 8, 1997, the Commissioners were requested to approve additional positions by the Director of Social Services, and the Board approved only half of the positions needed. Mr. Snyder requested the Board to reconsider this action and approve the positions requested. In closing, Mr. Snyder expressed appreciation to Representative McComas for supporting the legislation regarding Welfare Reform and the State mandated DSS positions for Child Protective Services. He emphasized the importance of everyone understanding that children must be protected. There being no further comments, Chairman Caster closed the Public Hearing. PRESENTATION OF PLAQUE TO VICE-CHAIRMAN ROBERT G. GREER Chairman Caster expressed appreciation to Vice-Chairman Greer for giving so much of his time to serve as Chairman of the Board for the past five years. On behalf of the Board, Chairman Caster presented a plaque to Mr. Greer which reads as follows: “In grateful appreciation for outstanding service and leadership as Chairman of the New Hanover County Board of Commissioners from December 7, 1992 to December 8, 1997.” Vice-Chairman Greer expressed appreciation to the Board for this special recognition. He stated without support from his wife, Lou Greer, and the team effort given by the New Hanover County Administrative Staff, the job would have been much more difficult. He introduced his wife, Lou; daughter, Ashley, and son-in-law Jeff and thanked them for their support. ADOPTION OF PROCLAMATION TO PROCLAIM 1998 AS THE CAPE FEAR MUSEUM’S CENTENNIAL YEAR Chairman Caster announced that Cape Fear Museum, the oldest history museum in North Carolina, will celebrate its 100th Anniversary in January 1998. The Board of County Commissioners would like to recognize the event by adopting a proclamation to declare 1998 as the Cape Fear Museum’s Centennial Year. He read the proclamation and requested a motion for adoption. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis to proclaim 1998 as the Cape Fear Museum’s Centennial Year. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the proclamation is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIV, Page 13. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 256 ADOPTION OF ORDINANCE ON THE FIRST READING TO AMEND CHAPTER 6.5, DISCRIMINATION, OF THE NEW HANOVER COUNTY CODE TO INCLUDE WRIGHTSVILLE BEACH INTO THE HUMAN RELATIONS COMMISSION Director of Human Relations, Anthony Wade, reported on November 20, 1997, Commissioner Birzenieks and he attended a Board of Aldermen meeting to extend an invitation for Wrightsville Beach to become a member of the Human Relations Commission. After the presentation, the Board of Aldermen voted to join the Human Relations Commission. In order to add another member, the Board must adopt an ordinance to amend Chapter 6.5 of the New Hanover County Code. Commissioner Birzenieks complimented Director Wade for the excellent presentation given at the meeting of the Board of Aldermen. He advised that New Hanover County was fortunate to have a person of his quality serving as Director of Human Relations. Motion: Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer to adopt an ordinance amending Chapter 6.5 of the New Hanover County Code to allow the Town of Wrightsville Beach to become a member of the Human Relations Commission. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the ordinance is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIV, Page 13. The ordinance will be codified into the New Hanover County Code. BREAK Chairman Greer called a break from 6:55 P.M. until 7:10 P.M. DISCUSSION OF REQUEST SUBMITTED BY THE CHAMBER OF COMMERCE FOR THE COMMISSIONERS TO BECOME INVOLVED WITH THE LEGISLATIVE AFFAIRS COMMITTEE Chairman Caster referenced the letter received from Howard Loving, Manager of Governmental Affairs and Infrastructure, requesting the County Commissioners to become involved with the Chamber’s Legislative Affairs Committee. Mr. Loving has suggested that each County Commissioner meet with the one or two members of the Legislative Affairs Committee on a regular basis to discuss legislative issues. He feels that more communication between the Board of County Commissioners and Legislative Affairs Committee will be beneficial when requesting support from local legislative delegation for local bills. Chairman Caster requested direction from the Board. Consensus: After discussion, it was the consensus of the Board for each Commissioner to meet with a member or two of the Legislative Affairs Committee on a regular basis to discuss legislative issues. Chairman Caster was authorized to contact Mr. Loving and request him to work out the logistics of scheduling and pairing the members of both groups. CONSIDERATION OF GRANT APPLICATION TO THE CAPE FEAR MEMORIAL FOUNDATION FOR THE IMPLEMENTATION OF THE “PROJECT FOR HAPPIER LIVES” PROGRAM Chairman Caster announced this item was discussed at length on the regular meeting of the Board held on December 8, 1997. He requested all persons commenting to limit their remarks. Ms. Betty J. McCorkle, Nurse Director, advised the Health Department was continuing to gather information on the “Project for Happier Lives” program. The Commissioners were informed that a meeting had been held that morning among agencies providing services and educational programs to teenage girls, and it was decided that a Teen Advisory Council should be established for the purpose of allowing these groups to discuss and share the services provided. Also, it was concluded that a Speakers Bureau should be established to disburse uniform information to teens and their parents as well as a lending library, telephone hot line, and information directory. The “Project for Happier Lives” program could serve as the umbrella for coordinating the efforts among the groups. The goal of the program is to reach all teenage girls. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 257 Ms. McCorkle referenced the concern expressed about the use of county dollars at the last meeting of the Board of County Commissioners and stated after working for the Health Department 17 years in the area of maternal health, a large portion of her job had been to deal with teenage pregnancy prevention. Consequently, her time was already committed to this issue. The moral concerns about the program are understandable; however, the Commissioners should question whether it is morally right for our community to ignore an opportunity to make a positive difference in the lives of teenagers by refusing to grant permission to try the pilot program. Judge Gilbert Burnett, a supporter of the program, advised since the last meeting of the Commissioners held on December 8, 1997, sixteen (16) babies had been born to teenagers on public assistance. The cost to society for these sixteen babies will be $1,104,000. Unless some program is implemented to reduce teenage pregnancy, another sixteen babies will be born the next month at a cost of $1,104,000 and this pattern will continue with the cost continually increasing. Statistics show that teenage pregnancy does increase crime because the teen mothers are usually not capable of caring for themselves nor capable of raising a child to become a responsible adult. Teen pregnancy is an enormous cost to taxpayers, and it only promotes misery and poverty which leads to crime. Crime is the issue. The “Project for Happier Lives” program will allow New Hanover County to implement a pilot program to reduce teen pregnancy, which will eventually lead to a reduction in crime. In closing, Judge Burnett stated he was ready to fight crime. The moral issue of paying incentives to girls to prevent pregnancy is a pittance compared to the misery, poverty, and crime that occurs with teen pregnancy. The “Project for Happier Lives” program will not cost New Hanover County one penny. He presented a $10,000 check and offered to deposit the check in an account for a period of one year. If one penny of taxpayers’ money is spent over and above the budget for extra personnel, overtime, or extra space for the program, he will personally reimburse the taxpayers up to $10,000. The Board was urged to authorize the filing of the grant application so the program can be implemented by the Health Department. Commissioner Birzenieks complimented Judge Burnett and Health Department employees for the time and effort given to promote the program. He advised that teenage pregnancy was a problem that should not be ignored; however, to pay an incentive to teenage girls not to become pregnant will not build the character of these girls. He stated the right approach must be taken to resolve the problem. During the past week, he has learned that an expert on teenage pregnancy lives in the community. She was the former President of The Girls Club of America in Washington, D. C. That person is Marge Leutze, wife of Chancellor James Leutze at UNCW. Ms. Leutze has offered to assist the group in coordinating teenage pregnancy prevention programs that are researched based with proven results. Commissioner Birzenieks asked if Ms. Leutze had been contacted? Judge Burnett responded that Ms. Leutze was on the list of persons to be contacted; however, no actual contact had been made. He stated if the Board was going to deny filing of the grant application, he would recommend deferring action on this item to allow time for the group to meet with Ms. Leutze and one or two Commissioners to see if a program could be developed that would be satisfactory to all parties involved. Chairman Caster advised that after reading the information, he could support the program if the incentives were eliminated. . Vice-Chairman Greer requested Judge Burnett to consider developing a program that would pay a certain amount of money for a student to stay in school beginning with the first grade through the twelfth grade. If a student attends school, makes acceptable grades, stays out of trouble, and does not get pregnant, the money would accumulate in an account until graduation. At that time, the student would have money to pay for a higher education, purchase a car, or make a down payment on a home. This type of program would deal with all children and reward students for good behavior. Judge Burnett noted that a program of this type could be explored. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 258 Commissioner Birzenieks recommended establishing a character training program in all schools to teach children right from wrong. If a child does not know the difference between right and wrong, no program will be successful. He suggested discussing this issue with the Board of Education. Mr. Daniel Alton Parker, an interested citizen, stated that everyone must understand that people on drugs or alcohol cannot be helped until they want help. Many years ago, he appeared in the same room before Judge Burnett when it was a courtroom and was charged with driving and drinking. He had been arrested numerous times and released from jail. Judge Burnett sent him to prison. While in prison, he recognized that he was an alcoholic and received treatment. If he had been released, he would be an alcoholic today. The same theory applies to the teen pregnancy problem. These children need to understand themselves and receive education on the disadvantages of becoming a teenage mother. He stated if the program is a pilot program for one year and will not cost the County additional money, he felt the program should be tried. Chairman Caster expressed appreciation to the persons commenting and requested direction from the Board. Motion: Chairman Caster MOVED to approve filing of the “Project for Happier Lives” grant THE application to the Cape Fear Memorial Foundation contingent upon removal of the incentives. MOTION FAILED DUE to the lack of a second. Commissioner Howell expressed concern for the program dying, and recommended modification to the incentive portion with the revised proposal being presented to Commissioners at a later date. Commissioner Birzenieks recommended tabling the issue until Judge Burnett and members of the group can meet with Ms. Leutze to discuss developing the right approach to the problem. Motion: Commissioner Howell MOVED, SECONDED by Commissioner Birzenieks to table this item. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye:Commissioner Birzenieks Commissioner Davis Commissioner Howell Vice-Chairman Greer Voting Nay: Chairman Caster Judge Burnett advised that he would contact Ms. Leutze, and he requested that a County Commissioner be appointed to work with the group in modifying the program and developing a new approach. Vice-Chairman Greer volunteered to work with the group. Chairman Caster expressed appreciation to Judge Burnett and Ms. McCorkle for the time and effort given to promote the program. BREAK Chairman Caster called a break from 7:15 P.M. until 7:30 P.M. PUBLIC HEARING TO CONSIDER A REQUEST BY JUNE ANDREWS TO REZONE 5.25 ACRES ON THE EAST SIDE OF CAROLINA BEACH ROAD TO OFFICE AND INSTITUTION FROM R-15 RESIDENTIAL (Z-611, 12/97) Chairman Caster opened the Public Hearing. Planning Director, Dexter Hayes, reported the Planning Board voted unanimously to recommend approval of the rezoning contingent upon the depth of the extension being limited to the easternmost limit of the B-2 District located to the north, or about 950 feet in total depth. Two NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 259 nearby property owners were not necessarily opposed to the request but had concerns about the depth of the proposed rezoning and the need to have assurance regarding buffering and setbacks to adjacent residences occupied by senior citizens. Chairman Caster asked if anyone from the public would like to comment. Ms. June Andrews, a local architect representing the property owners, reported the applicants have decided they need more space in the office and want to expand the business operation. Because of R-15 Residential properties located to the south, the owners want to purchase property on the side and in back of the current site to use as buffering to protect the surrounding neighborhoods. Pictures, marked as Exhibit I, were presented showing the unique trees that will be saved by purchasing the property. The additional land will allow the applicants to expand the business and construct another building in the low-county design. The Commissioners were requested to approve the recommendation as submitted by the Planning Board. Discussion followed on the exact location and depth of the O&I line. Planning Director Hayes reported the depth of the line would be 950 feet. There being no further comments, Chairman Caster closed the Public Hearing. Motion: Commissioner Howell MOVED, SECONDED by Vice-Chairman Greer to rezone 5.25 acres on the east side of Carolina Beach Road to Office and Institution from R-15 Residential to B-2 Business as recommended by the Planning Board which requires the extension be limited to the easternmost limit of the B-2 District located to the north, or 950 feet in total depth. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF ZONING AREA NO. 4 OF NEW HANOVER COUNTY, NORTH CAROLINA ADOPTED APRIL 7, 1972 is hereby incorporated as a part of the minutes and is contained in Zoning Book I, Section 4, Page 53. PUBLIC HEARING TO CONSIDER GRANTING A SPECIAL USE PERMIT TO CONSTRUCT A 54 UNIT TOWNHOUSE PROJECT ON THE SOUTH SIDE OF ALLEN’S LANE WEST OF MILITARY CUTOFF ROAD (s-420, 11/97) Chairman Caster opened the Public Hearing and announced the special use process requires a quasi-judicial hearing; therefore, any persons wishing to comment must be sworn in by the Clerk to the Board. The following persons were sworn in: Dexter Hayes Cindee Wolf Steve Neimeyer Patrick J. Friel Judy Greer Arthur Morgan Tom Matheson Gray Dixon Joe Pedzwater Wallace Hendry Thomas Martin W. H. Grathwol Jim Wallace James Fox III W. V. (Vic) Venters Chairman Caster expressed appreciation for the public interest shown in the proposed rezoning, and he requested all persons speaking to limit their remarks to three minutes. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 260 Planning Director, Dexter Hayes, reported the Planning Board voted 4 to 3 to recommend approval of the project with the following modifications: (1) Reduce the overall density from 54 units to 49 units. (2)Provide a 20 foot buffer utilizing natural vegetation and augmented by fencing and additional evergreen plantings along the south side of Allen’s Lane (3)Move planned entrance on Allen’s Lane approximately 260 feet to the east opposite from Parcels 12 and 13. A majority of the Planning Board members felt the project as modified would be a good use of the property. Members voting against the proposal felt the project was incompatible with established single family uses on the north side of Allen’s Lane. The residents felt the proposed use would aggravate existing drainage and traffic problems already plaguing the area. A number of adjacent property owners spoke in opposition feeling that the proposed use would be incompatible with existing land uses, increase existing traffic and drainage problems, and diminish the overall quality of life in the area. Planning Director Hayes reported the site plan had been reviewed by the Planning Board acting as the Technical Review Committee, and it was found the plan did comply with existing standards and requirements of the County for development of a high density project in terms of acreage, number of units, and consistency with the Land Use Plan. The special use process will require the Board of County Commissioners to determine if the proposed project is compatible with surrounding land uses, and if the findings of fact have been met. Planning Director Hayes presented the following preliminary staff findings: 1. The Board must find that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved based upon the following findings: A.The site will be served by County sewer and community water. B.The development will have direct access to Military Cut-Off Road and to Allen’s Lane. The Department of Transportation is preparing to pave a section of Allen’s Lane that includes the frontage of the subject property. The developer plans additional improvements to Allen’s Lane not contemplated by the Department of Transportation, primarily curb and gutter. C.The property is located in the Seagate Volunteer Fire Department District. D.The planned units are not in the 100 year flood plain and do not impact any known conservation overlay district resources. 2. The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance based upon the following findings: A.High density is permitted by a Special Use Permit in the R-15 Residential District. B.The property is classified Urban Transition. C.The development will be served by County sewer and Cape Fear Utilities. The ordinance requires high density projects to be connected to a public or community water system. D.A site plan pursuant to the ordinance has been submitted. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 261 E.The plan complies with density limits, impervious coverage limits, access standards, drainage requirements, setbacks standards and buffer standards. 3. The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity based upon the following findings: A.The project’s eastern boundary abuts commercial uses (either existing or planned) along Military Cut-Off Road. Scattered single family units are located to the north, west and south. B.High density projects are also located nearby. 4. The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County based upon the following findings: A.There is a wide mix of land use in the general area, including single family dwellings, office uses, commercial services, wholesale distribution, and multi-family. Commissioner Howell asked if drainage in the area had been addressed, and if the Planning Board was satisfied with the plan? Planning Director Hayes responded the County Engineering Department had reviewed the drainage plan and determined it was in compliance with New Hanover County drainage standards. There is poor drainage in the area; however, the retention ponds should be adequate to handle the stormwater runoff from the proposed project. Commissioner Howell asked if any traffic studies had been performed? Planning Director Hayes responded traffic studies were performed in-house with general estimates of eight trips per unit, per day. Commissioner Howell asked if the infrastructure would handle the amount of traffic generated by the units? Planning Director Hayes responded the Commissioners will have to determine if the two accesses proposed will be adequate to handle the traffic flow. .Chairman Caster asked if the petitioner would like to comment. Ms. Cindee Wolf, a landscape architect with Hobbs Surveying Company, advised she was representing Ballantyne L.L.C. She reported the tract of land was an ideal site for high density development. The improvements made to Military Cut-Off Road have greatly increased business and commercial uses along the appropriately zoned corridor. The proposed townhouse project will serve as an excellent transition between the noise and activity along a busy thoroughfare and the single-family development in that area. The Department of Transportation (DOT) has already begun plans for paving Allen’s Lane. The developer, Mr. Steve Neimeyer, was contacted by DOT regarding access routes, and he decided to supplement the cost of improving the road by including full curb and gutter for the entire frontage of the tract as well as a storm drainage system. The layout provides for duel access from both Allen’s Lane and Military Cut-Off Road as required for circulation and emergency services. The high density development calculations would generally permit 68 units on the tract. The developer has reduced the project to 49 units which constitutes 7.1 units per acre in lieu of 10.2 units per acre as outlined under high density development for the County. The buildings are designed to contain two-story single-family, individual townhouses. Each unit has approximately 1,500 square feet of livable area, and construction will be a wood frame with brick facade and a cedar shake roof. Heavily landscaped buffers will be planted to protect adjacent NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 262 residential properties. The vegetation along Allen’s Lane will be left in its natural state. A shadow box fence will be placed in the rear of the property to buffer the back of the building from persons living across the street. All landscaping requirements in the Zoning Ordinance have been met. State and County standards have been met for stormwater runoff. Retention ponds are designed to handle stormwater produced by the change of planned character from natural to the developed character. It is felt that improvements to Allen’s Lane with curb and gutter as well as drainage will actually reduce the current drainage problems. In closing, Ms. Wolf stated the developer had work extensively to provide a quality residential development. Meetings have been held with the neighbors to address their concerns, and changes have been made. Also, changes have been made to comply to the recommendations of the Planning Board, and the design incorporates the necessary parking, utility and stormwater management facilities in accordance with the Zoning Ordinance and established technical standards. The location and character of the use if developed in accordance to the plan will comply to the zoning district regulations. The use complies to the Land Use Plan with a good transitional plan. The Commissioners were requested to grant the Special Use Permit for the modified plan to allow Ballantyne, LLC to provide a quality residential development that would be an asset to the community. Mr. Steve Neimeyer, the developer, reported Ballantyne, LLC was trying to create a brick, upscale townhouse project. The price range will begin at $150,000. After meeting with surrounding residents, drainage was a major concern. The drainage requirements will be met according to State standards. The proposed stormwater system should improve drainage in the area because the current drainage ditches will be cleaned out if permission can be obtained from the landowners. The Board was requested to approve the proposed project. Chairman Caster asked Mr. Neimeyer if he agreed with the findings presented by the Planning Director. Mr. Neimeyer concurred with the findings of fact as presented. Mr. Patrick Friel, a resident of 133 King Arthur Drive, advised approximately a year ago, he and his wife purchased a lot around the corner from Allen’s Lane. Before construction, contact was made with the Planning Department to review plans for future development to be sure he and his wife understood zoning in the immediate area. It was found that no more than 2.5 units per acre could be placed on surrounding residential properties. To approve a Special Use Permit that will allow density of 7.1 units per acre will not be in harmony with the area. Allen’s Lane is not capable of handling increased traffic, and the current drainage problem in the area will become worse. Mr. Friel requested the Board to deny the Special Use Permit for the proposed project and protect the residents of this community. Ms. Judy Greer expressed appreciation to Chairman Caster for visiting the property and being familiar with the area. For the past fifteen years, she has lived on her property adjacent to the proposed construction site. She strongly objected to any type of construction that would deviate from the R-15 residential zoning. Residents are tired of the destruction of trees, habitats, homesteads and the environment of New Hanover County. This destruction is often marked under the guise of progress. The quality of life in New Hanover County has already been destroyed by overdevelopment. There are many groups that favor more conservative action and will combat site- by-site reclassification of property, which is often done to satisfy the greed of development. The residents of Allen’s Lane want the R-15 residential zoning of 2.5 units per acre to be maintained. The Board was requested to deny the proposed project which will not be in harmony with the plan of development for the area. Mr. Arthur Morgan, a resident of Allen’s Lane for fifteen years, requested the Board to allow the R-15 zoning to remain unchanged and deny the Special Use Permit. Mr. Tom Matheson expressed appreciation to the Board for being given an opportunity to oppose the high density project. The proposed project will not be in conformity with the plan of NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 263 development for New Hanover County, and the use will injure the value of adjoining properties. Since wetlands are located in the area, the proposed use will only increase the existing drainage problems. He strongly objected to the use and requested the Board to deny the Special Use Permit. Mr. Greg Dixon, 2323 New Orleans Place, strongly objected to a high density development along Allen’s Lane. Pictures were presented (marked as Exhibit I) taken four days after Hurricane Fran showing the flooding that occurred between 2203 and 2205 New Orleans Place. He advised the proposed project would only increase an existing flooding problem. He requested the Board to deny the Special Use Permit because of non-conformity to the area, increased traffic and increased flooding of the area. Mr. Joe Pedzwater, a resident of 2305 New Orleans Place, reported when purchasing the lot on New Orleans Place, the County requested him to sign a right-of-way for the County sewer. This easement was granted, and he constructed his home in 1986. In 1993, a lot to the north of Allen’s Lane was clear-cut and the lot was cleared for construction of a water tower. Since that time, a relatively moderate rainfall will flood his side yard. He urged the Board to consider the adjoining residential property owners and deny the Special Use Permit to avoid increased flooding problems throughout the area. Mr. Wallace Hendry, a resident of 2306 New Orleans Place, commented on the flooding in the area and stated the proposed high density project will only increase an existing drainage problem and set a precedent for other requests of this type. He requested the Board to deny the Special Use Permit and allow the property to remain residentially zoned. Mr. Thomas Martin, a resident of 129 King Arthur Drive, expressed concern for increased traffic and stated to the west of the project is privately owned property. If this land is developed in the future to connect into Allen’s Lane, this would create a severe traffic condition between Eastwood Road and Military Cut-Off Road. With eight trips per day estimated for each unit, this would amount to 392 trips per day which would greatly increase traffic in an already congested area, particularly at the Military Cut-Off Road egress. He requested the Board to deny the Special Use Permit. Mr. W. H. Grathwol, a local developer, expressed opposition to the proposed project because of increased problems with drainage and approval of the site plan for pre-imposed runoff. It is impossible for water to drain from a 30 inch retention pond discharge pipe into an 18 inch pipe located on New Orleans Place. Flooding will occur with every rainfall. It appears that no one checked the outfall pipe to see what drainage should be placed in the project. Mr. Jim Wallace, one of the developers, commented on Mr. Grathwol’s remarks and stated if the engineering plan needed be re-designed to avoid flooding, he would have the plan modified. He informed the Board that the proposed project would be an excellent transition use since there are multi-family developments already in the area. With the widening of Eastwood Road to four lanes, traffic congestion in the area should be relieved. He requested the Board to approve a quality townhouse project that will enhance the area. Mr. James Fox III, a resident of 1619 Allen’s Lane, spoke in opposition to the proposed project based upon too much density and increased traffic in an already congested area. Even though the developer has tried to prepare a plan acceptable to surrounding property owners, this type of density will only destroy the character of the community. He requested the Board to deny the Special Use Permit because it was inconsistent with current land uses. Mr. Vick Venters, a former member of the Planning Commission, stated the residential area should be protected. There being no further comments, Chairman Caster closed the Public Hearing. Vice-Chairman Greer noted that a few months ago a high density project could have been approved without the Board of County Commissioners being involved in the process; however, due to concern expressed by citizens throughout the county regarding high density projects, the NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 264 Commissioners amended the regulations to require a Special Use Permit. He emphasized the importance of everyone understanding that the County Commissioners are concerned about orderly development and are in the process of updating the Land Use Plan and performing a study of one watershed basin to gather the necessary data to address drainage. There being no further comments, Chairman Caster closed the Public Hearing. Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Birzenieks to DENY the Special Use Permit based upon the proposed use not being in harmony with existing land uses along Allen’s Lane, which consists primarily of single-family dwellings. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the order denying the Special Use Permit is hereby incorporated as a part of the minutes and is contained in SUP Book II, Page 22. PUBLIC HEARING TO CONSIDER A CONDITIONAL USE TO ALLOW CORNELIA NIXON DAVIS HEALTH CARE CENTER TO CONVERT THE EXISTING MANAGER’S RESIDENCE INTO AN ADULT DAY CARE SERVICE FOR UP TO 15 ADULTS (Z-454, 6/92, Site Plan Revision 12/97) Chairman Caster opened the Public Hearing and stated the conditional use process requires issuance of a Special Use Permit; therefore, any persons wishing to speak must be sworn in by the Clerk to the Board. The following persons were sworn in: Dexter Hayes Gary L. Moody Planning Director, Dexter Hayes, reported the Planning Board voted unanimously to recommend approval of the petition as submitted. The Planning Board determined the planned conversion would be consistent with existing nearby land uses. The facility will accommodate a maximum of 15 adults and will be operated by Elderhaus. Planning Director Hayes presented the following preliminary staff findings: 1. The Board must find that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved based upon the following findings: A.The existing building is already served by water and sewer and no upgrades to those services are needed. B.The site is located in the Ogden Volunteer Fire Department District. C.The site has access to private internal drives that are connected to state-maintained roads. 2. The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance based upon the following findings: A.The site is zoned Conditional Use O-I Office and Institution. Adult day care is permitted by Special Use Permit. B.Off-street parking will be provided at existing parking facilities on the site. Employees of the day care will park to the rear of the Center. Patrons of the day care will use a van service operated by Elderhaus. Also, adequate area exists around the building to accommodate additional parking if needed. C.No new construction will be needed. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 265 3. The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity based upon the following findings: A.The day care will be located in an existing building on the health care campus. Adjacent lands are sparsely developed. 4. The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County based upon the following findings: A.The day care facility would be housed in an existing building on the health care campus. No new construction is needed. B.Land use in the general area consists of single family uses, a retirement village with a variety of housing options, and a private country club. C.A satellite fire station is under construction to the west. Commissioner Birzenieks advised he was a member of the Elderhaus Board of Directors, and he requested to be recused from discussing and voting on the request. Motion: Chairman Caster MOVED, SECONDED by Commissioner Howell to allow Commissioner Birzenieks to be recused from voting on the request. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster asked if the petitioner would like to speak. Mr. Gary L. Moody, the petitioner, requested approval of the Special Use Permit to convert an existing manager’s residence into an adult day care service for 15 adults. He stated the facility will be an asset to the retirement community. Chairman Caster asked Mr. Moody if he agreed with the findings presented by the Planning Director? Mr. Moody agreed with the findings as presented. Chairman Caster asked if any other person sworn in would like to comment. No comments were received. Chairman Caster closed the Public Hearing. Motion: After discussion of the use applying only to the manager’s residence, Commissioner Howell MOVED, SECONDED by Vice-Chairman Greer to grant a Special Use Permit to modify the site plan to allow Davis Health Care Center to convert the existing manager’s residence into an adult day care service for up to 15 adults based upon the evidence presented concluding that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved; the use meets all required conditions and specifications of the Zoning Ordinance; the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity; and the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the addendum to the Special Use Permit is hereby incorporated as a part of the minutes and is contained in SUP Book II, Page 22. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 266 PUBLIC HEARING TO CONSIDER TEXT AMENDMENTS TO PENALTY SECTION OF THE ZONING AND SUBDIVISION ORDINANCES (A-288, 12/97) Chairman Caster opened the Public Hearing. Planning Director, Dexter Hayes, reported the Planning Board voted unanimously to recommend approval of the amendments as written. The proposed text amendments will being enforcement mechanisms in compliance with all zoning and subdivision regulations. No public comments were presented at the Planning Board meeting. Chairman Caster asked if anyone from the public would like to comment. No comments were presented. Chairman Caster closed the Public Hearing. Motion: Commissioner Davis MOVED, SECONDED by Commissioner Birzenieks to approve the text amendments as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. Copies of the text amendments are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXIV, Page 13. PUBLIC HEARING TO CONSIDER CLOSING THE NORTHERN PORTION OF DANIE STREET LOCATED NORTH OF CARL SEITTER DRIVE APPROXIMATELY 1,500 FEET WEST OF CASTLE HAYNE ROAD (SC-73, 11/97) Chairman Caster opened the Public Hearing. Planning Director, Dexter Hayes, reported the applicant, Ace Potter, has requested the northern portion of Danie Street in Seitter Acres Subdivision be closed. Danie Street is located approximately 1,500 feet west of the Carl Seitter/Castle Hayne intersection on the north side of Carl Seitter Drive. This improved right-of-way is 60 feet in width and 200 feet in length. It serves access to four platted lots. Danie Street, along with three other streets in the Seitter Acres development, runs south to north from Carl Seitter Drive. All four streets terminate at Wildcat Branch and could serve as potential access to the Jordan property labeled as A on the map included in the agenda packet. When the Jordan property is fully developed, the need for utilities, and improved access will be realized. Due to the topographical nature of Wildcat Branch and the potential expense involved if a piped crossing or culvert were installed at the northern terminus of Danie Street, and recognizing that two roads east of the subject road hold better potential for access to the Jordan property, the Planing Staff recommends that 30 feet of the road be closed (from the centerline of the road to the eastern right-of-way) and the remaining right-of-way be converted to a 30 foot utility easement as recommended by the County Engineering Staff. Mr. Ronald E. Segars, Sr., a resident of 506 Danie Road, marked Parcel G on the map included in the agenda packet, spoke in opposition to the road closing and requested the road to remain open since he operates a small business out of his home and parks his vehicles on the site in order to avoid parking on the road in front of his house. The Board was requested to deny the road closing. Mr. Ace Potter, the petitioner, reported he had lived at 510 Danie Street for over 25 years and stated he and his neighbor had maintained the road during that time. He requested the Board to close this portion of Danie Street. Ms. Barbara Segars, a resident of 506 Danie Street, advised that Mr. Potter had parked his boat and septic tank trucks on that portion of the road that has been petitioned to be closed. If Mr. Potter can park his boat and trucks on the easement for the past 25 years, there should be no problem with her husband parking his business vans on the site. Mr. Carl F. Yarborough, a resident of 507 Danie Street for 28 years, advised his house was located on Parcel 36. He expressed concern for Mr. Segars parking three vans on the easement which had blocked his driveway. He requested the Board to close the road because the site should NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 267 not be used for a parking lot. Mr. Ron Segars, Jr, a resident of 506 Danie Street, advised the statements made by Mr. Yarborough were incorrect. Two of the company’s vans are for sale and only one van is used for the business. This van does not block the driveways of Mr. Potter or Mr. Yarborough. Mr. Ronald Segars, Sr. informed the Board that he had lived on the street for one year. The easement has been used by other residents for parking vehicles; therefore, he should have the same right. Chairman Caster expressed concern for the request being a disagreement among neighbors and stated this matter should be resolved by the residents. Planning Director Hayes responded that Staff was not aware of the disagreements among the neighbors. Chairman Caster closed the Public Hearing. NO MOTION WAS RECEIVED Chairman Caster called for a motion to close the road. ; therefore, no action was taken on the road closing petition. APPOINTMENT OF COUNTY COMMISSIONERS TO SERVE ON VARIOUS BOARDS AND COMMITTEES Consensus: After discussion, it was the consensus of the Board for the Commissioners to serve on the following boards and committees: Bellamy Mansion Board of DirectorsCommissioner Howell Cape Fear Community College Long RangeChairman Caster Planning Committee Cape Fear Community College Bd. of TrusteesCommissioner Davis Cape Fear River Program Advisory BoardChairman Caster Cape Fear River Corridor Study CommitteeChairman Caster Vice-Chairman Greer Chamber of CommerceChairman Caster City/County Water & Sewer ServicesVice-Chairman Greer Unification CommitteeCommissioner Howell Convention & Visitors BureauCommissioner Birzenieks Council of Governments - Ex. CommitteeChairman Caster Criminal Justice Partnership Advisory BoardCommissioner Davis DARE Board of DirectorsCommissioner Birzenieks Board of Fire CommissionersCommissioner Howell Board of HealthVice-Chairman Greer Human Services Transportation Advisory Bd.Commissioner Howell Human Relations CommissionCommissioner Birzenieks Legion Stadium CommitteeChairman Caster Commissioner Howell Lower Cape Fear Water & Sewer AuthorityChairman Caster MilitaryAffairs CommitteeChairman Caster NHRMC Board of TrusteesCommissioner Birzenieks Parks & Recreation Advisory BoardVice-Chairman Greer Port, Waterway & Beach CommissionChairman Caster Soil Conservation RC&DCommissioner Howell Southeastern Center Board of DirectorsCommissioner Davis Transportation Advisory CommitteeCommissioner Howell Urban Planning and Growth Ad HocVice-Chairman Greer Commissioner Birzenieks Wilmington Industrial CommissionVice-Chairman Greer NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 268 Consensus: After discussion of the need to appoint a member to serve on the Partnership for Children Board of Directors because of funds needed to provide day care, it was the consensus of the Board for the County Manager to appoint a member of his staff to serve as the County’s representative on the Partnership for Children Board of Directors. APPOINTMENT OF HENRY ESTEP TO SERVE ON THE NEW HANOVER COUNTY BOARD OF HEALTH Chairman Caster reported that six applications had been received to fill the general public position on the New Hanover County Board of Health. He opened the floor to receive nominations. Commissioner Birzenieks nominated Henry Estep. The nomination was seconded by Commissioner Howell. There being no further nominations, Chairman Caster declared the nominations closed. Vote:VOTED UNANIMOUSLY The Board to appoint Henry Estep to serve a three-year term on the Board of Health as the general public representative. The term will expire December 31, 2000. APPOINTMENT OF CHAIRMAN CASTER AND COMMISSIONER BIRZENIEKS TO SERVE ON THE CITY/COUNTY COMPREHENSIVE PLAN STEERING COMMITTEE Clerk to the Board, Lucie F. Harrell, requested the Planning Director to address the appointments to the City-County Comprehensive Plan Steering Committee. Planning Director Hayes reported that staff was working on the City/County Comprehensive Plan and stated several months ago, it was agreed for the members of the Urban Planing and Growth Ad Hoc Committee to serve on the Comprehensive Plan Steering Committee. The Board was requested to appoint Chairman Caster or Vice-Chairman Greer and Commissioner Howell to serve on the Steering Committee as well as the other persons on the list. Chairman Caster noted that he did not have a problem with Vice-Chairman Greer serving on the Steering Committee since he was a member of the Ad Hoc Committee. Vice-Chairman Greer requested Chairman Caster to serve on the committee. Discussion followed on the names of other persons listed to serve on the Steering Committee. Planning Director Hayes advised that City and County staff had tried to include members that would represent the building/real estate community, the environment, historic preservation and neighborhood representation from the City of Wilmington and New Hanover County. Vice-Chairman Greer requested an explanation of the difference in the functions of the Steering Committee and the other planning group that has been meeting for several months? Planning Director Hayes responded the Steering Committee would review recommendations from the Chamber of Commerce Planning group, the Cape Fear River Corridor Study, and the results of neighborhood meetings on policies for future growth and development. The Steering Committee will work on policy changes for the Land Use Plan Update. After reviewing the list of names, Chairman Greer advised that a majority of the persons recommended to serve on the Steering Committee were already involved with the Chamber group; therefore, it would make sense to use the plan developed by this group. Planning Director Hayes responded the plan from the Chamber group is basically a list of issues that need to be addressed. The Steering Committee must decide as a group on how these issues and policies should be incorporated into the Land Use Plan Update. Vice-Chairman Greer expressed concern for the Chamber group not being a vital part of the Land Use Plan Update because this group was formed to receive input from all segments of the community and basically agreed on issues that need to be addressed. To try to develop different policies and recommendations would not be fair to the community. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 5, 1998PAGE 269 Planning Director Hayes responded the Steering Committee will be responsible for administering the process where recommendations from all the planning groups, including neighborhood groups, will be incorporated into one policy document for the City and County. Vice-Chairman Greer, again reiterated, the need to use the same people who have been involved in the Chamber Planning. Planning Director Hayes responded there were mixed feelings at the community meetings about the Chamber group not representing a broad cross-section of the County. Consensus: It was the consensus of the Board for Chairman Caster and Commissioner Birzenieks to serve on the Steering Committee. BREAK Chairman Caster called a break from 9:50 P.M. until 10:05 P.M. MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman Caster convened from Regular Session from 10:36 P.M. until 11:36 P.M. to hold a regular meeting of the New Hanover County Water and Sewer District. ADJOURNMENT Chairman Caster adjourned the meeting at 11:37 P.M. Respectfully submitted, Lucie F. Harrell Clerk to the Board