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1998-01-20 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 270 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Tuesday, January 20, 1998, at 9:00 A.M. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Commissioners Buzz Birzenieks; Ted Davis, Jr.; Charles R. Howell; Vice-Chairman Robert G. Greer; Chairman William A. Caster; County Manager, Allen O’Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell Chairman Caster called the meeting to order. INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG Deputy County Manager, Andrew J. Atkinson, gave the invocation. Commissioner Birzenieks led the audience in the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Caster announced that time had been reserved to allow the public to present an item not listed on the Regular Agenda or comment on an item listed on the Consent Agenda. He requested all persons speaking to limit their remarks to three minutes. No items were presented. APPROVAL OF CONSENT AGENDA County Manager O’Neal requested the Board to approve Consent Agenda Item 8 with a correction in the resolution reflecting the cost of the automated fingerprint identification system at $80,000 instead of $75,000. Commissioner Davis requested removal of Consent Agenda Item 5 for further discussion. Vice-Chairman Greer requested removal of Consent Agenda Items 3 and 4 for further discussion. Chairman Caster requested removal of Consent Agenda Item 6 since there were persons in the audience that would like to comment on the services provided by the New Hanover County Human Services Transportation System. Discussion of Consent Agenda Item 3, Statewide Elections Information Management System Vice-Chairman Greer referenced the State form required for the County to accept or decline the Statewide Elections Information Management System and asked how the County would vote? Deputy County Manager, Andrew J. Atkinson, responded the County was going to become a part of the Statewide Elections Information Management System; however, the MIS staff was completing the final review of the system. Vice-Chairman Greer expressed appreciation for the explanation. Discussion of Consent Agenda Item 4, Orthophotography Project - Planning Department Vice-Chairman Greer requested an explanation of the $25,000 increase in cost. He advised the letter from the MIS Director indicated a cost of $40,000 instead of the proposed $65,000 for the aerial photography. Planning Director, Dexter Hayes, replied with advancement of computer technology and the Geographic Information Systems, aerial photographs are available in a digital format which increases the cost. Bids received were higher than the budgeted $40,000; however, the additional $25,000 will provide a system that will allow City and County departments to view, analyze and print the photography. The system will play an essential role in many governmental processes NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 271 including engineering, drainage, land use studies, transportation planning, and police and fire protection. Also, it will allow the County to track the growth that has occurred since March 1994. Vice-Chairman Greer expressed appreciation for the explanation. Discussion of Consent Agenda Item 5, a Funding Request Submitted by the Mercy Men’s Shelter and Substance Abuse Program Commissioner Davis requested an explanation of why the item listed on the Consent Agenda requested approval of the funding request when staff recommended denial of the funding request in the agenda backup? County Manager O’Neal advised this item was printed incorrectly on the Consent Agenda. Staff has recommended denial of the funding request because the Shelter is operated as part of the Bethesda Christian Life Church, and the County cannot fund organizations with religious affiliations. Discussion of Consent Agenda Item 7, Authorization for the New Hanover County Human Services Transportation System to Apply for the FY 1998-99 Community Transportation Program Chairman Caster announced that persons were present who would like to comment on this item. He opened the floor to receive remarks. Ms. Vicki Davis, representing Cerebral Palsy of North Carolina, expressed concern for the FY 1998-99 grant being for continuation of the current transportation system with no expansion or provisions for meeting the unmet needs of special populations. She advised that agencies and individuals will be forwarding dispositions requesting the Board to address these urgent needs. Under the current transportation program, the following services need to be provided: (1) Personal Transportation to Special Populations: Under the current system, the quality of life and lifestyles of these individuals are limited. (2)Seek Additional Revenue: Funding must be increased to provide transportation for persons with disabilities and the elderly. (3)The transportation routes, hours, and cost should be expanded. (4)There should be a combined City and County transportation system to serve the entire county. In closing, Ms. Davis announced that Mr. Lonnie Mercer, a disabled person, was present and would like to speak on how the lack of transportation has limited his life. Ms. Nneka E’fona Muchupa, Lonnie Mercer’s mother, advised she would interpret his remarks since he was difficult to understand. The following statements were received from Mr. Lonnie Mercer: “I need help to get to a job. I would like to work and go to school. Please help me to obtain independence...particularly from my mom (ha!). Help me out. Thank you”. Chairman Caster expressed appreciation to Mr. Mercer and his mother, for so eloquently appearing before the Board and presenting the need to expand transportation services to disabled persons. He advised that a letter had been forwarded to Mayor Hicks on the need to combine the City and County transportation systems to serve all populations of the community. He stated the Board will continue to pursue this matter Motion: Commissioner Birzenieks MOVED, SECONDED by Chairman Caster to approve all items on the Consent Agenda as discussed and presented, including the correction to the resolution on the NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 272 cost of the automated fingerprint identification system from $75,000 to $80,000 under Consent Agenda Item 1. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Adoption of Resolution Awarding Contract #98-0159 to Printrak International, Inc. to Purchase an Automated Fingerprint Identification System for the Sheriff’s Department The Commissioners adopted a resolution awarding Contract #98-0159 to Printrak International, Inc. in the amount of $80,000 to purchase an automated fingerprint identification system for the Sheriff’s Department. Grant funds will be used to purchase the system. The City of Wilmington has recently completed the bidding process for the same system and awarded the contract to Printrak International. Printrak has extended the same contract pricing to the County through the “piggyback” option pursuant to General Statute 143-129. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIV, Page 14. Approval of a Clerical Specialist Position and Budget Amendment #98-0090 for the New Hanover County Library The Commissioners approved a Clerical Specialist position and the associated budget amendment to assist the Administrative Assistant and circulation staff at the New Hanover County Library contingent upon the position being terminated if grant funding ends at a later date. The position will be paid from an additional $35,326 of recurring money received by the Library from the State Aid to Public Libraries Fund. Budget Amendment #98-0090 - Library DebitCredit Library Aid to Public Libraries $35,326 Salaries and Wages$ 8,913 Temporary Salaries 20,000 Social Security Taxes 2,212 Medical Insurance 1,638 Disability 21 Training & Travel 2,542 Purpose: To budget additional funding received from the State Aid to Public Libraries Fund. Authorization for Chairman to Sign the Required State Form for the Elections Department to Accept or Decline the Statewide Elections Information Management System The Commissioners authorized the Chairman to sign the required State form to either accept or decline the statewide Elections Information Management System in order to comply to the February 1, 1998 deadline. Difficulty has been experienced in receiving the requested information from the State so the Elections Department and MIS can make the best decision. It appears that Elections will accept the system once all details have been reviewed by both departments. A copy of the form is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIV, Page 14. Approval of Budget Amendment #98-0099 to Update the Orthophotography Program - Planning Department The Commissioners approved the following budget amendment in the amount of $25,000 to update 1994 aerial photography. These photographs play an essential role in many governmental processes including engineering; drainage; land use studies and analysis; transportation planning; and police and fire protection. With advancement of computer technology and Geographic Information Systems (GIS), aerial photographs are available in a digital format. Digital NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 273 Orthophotography allows city and county departments to view, analyze and print this photography at any scale on office computers. In reviewing proposals from four aerial mapping firms, the Planning Department has been able to negotiate a price of approximately $65,000 to provide the same mapping coverage that was done in 1994. The County budgeted $40,000 in FY 1997-98 and another $25,000 is needed for the project. Budget Amendment #98-0099 - Non-Departmental Planning DebitCredit Non-Departmental Contingencies$25,000 Planning Contracted Services$25,000 Purpose: To transfer funds from Contingencies to update 1994 aerial photography since a tremendous amount of new development and land use changes have occurred over the last four years. Denial of Funding Request Submitted by Mercy Men’s Shelter and the Substance Abuse Program The Commissioners denied a funding request in the amount of $1,000 from The Mercy Men’s Shelter and the Substance Abuse Program because the County does not fund organizations with religious affiliations. The shelter is operated as part of the Bethesda Christian Life Church. Authorization for New Hanover County to Apply for the FY 1998-99 Community Transportation Program Funding Grant The Commissioners authorized the County to apply for the FY 1998-99 Community Transportation Program grant in the amount of $195,938. If awarded, $81,788 will be used to support the administrative cost of providing services, and $114,150 will be used for capital expenditures, which includes the purchase of three (3) lift-equipped, replacement vans equipped with two-way radios. These vans will replace three vehicles which currently have more than 120,000 miles on them and are recommended for replacement by the N.C. Department of Transportation (NCDOT). Although, the current Transportation Development Plan Update, recommends purchasing two (2) expansion vehicles in addition to the replacement vehicles, the County will not seek the expansion vehicles at this time. Funding will be distributed as follows: $172,255, NCDOT; and $23,683, local match. The Chairman was authorized to execute the necessary documents. Approval of Hazardous Materials Emergency Response Contract #98-0223 with the City of Wilmington and Approval of Budget Amendment #98-0095 The Commissioners approved a hazardous materials emergency response contract with the City of Wilmington and the associated budget amendment for response of the Wilmington Fire Department’s Hazardous Materials Team to emergencies involving hazardous chemicals in the New Hanover County Fire Service District or on airport property. The agreement reflects a significant increase in the cost of service by the City of Wilmington from $8,000 to $15,000. Also, there are changes in operating protocol, including a two-tiered response system intended to reduce costs, and a clause to reduce the annual fee when the County’s volunteer firefighters have become better trained and equipped to handle certain activities involving hazardous chemical response. The Chairman was authorized to execute the necessary contract documents. A copy of the contract is on file in the Legal Department. Budget Amendment #98-0095 - Fire District/Fire Departments DebitCredit Fire District/Fire Departments Appropriated Fund Balance $7,000 NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 274 (Budget Amendment #98-0095 continued) DebitCredit Contracted Services$7,000 Purpose: To appropriate Fire District fund balance for the additional cost of revising the existing interlocal agreement with the City of Wilmington for emergency response from the City’s Fire Department Hazardous Materials Team to emergencies. Acceptance of Tax Collection Reports Through December 31, 1997 The Commissioners accepted the Tax Collection Reports through December 31, 1997, for New Hanover County and the New Hanover County Fire District as presented by the Collector of Revenue, Patricia J. Raynor. Copies of the reports are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXIV, Page 14. Release of Value - New Hanover County Tax Department The Commissioners released the following certification penalty since the taxpayer listed on time in another county: David Louis Powell$ 100 The Commissioners released the following late listing penalties since this was the taxpayer’s first offense: Glynnwood Water Systems$15.15 Robert Williams, Jr. and wife, Elizabeth 4.09 The Commissioners granted a Senior Citizen/Disability Exclusion to the following taxpayers. Letters explaining late filings are available upon request in the Tax Department. Louise Canty, Heirs$20,000 Erma B. Roberts, Life Estate$20,000 Rosetta Smith$20,000 Ray Bell Webb$20,000 Approval of Budget Amendment #98-0097 - Department of Social Services The Commissioners approved the following budget amendment: DebitCredit DSS/Good Friends Good Friends $10,000 Good Friends$10,000 DSS/Administration Administration Grant $10,572 DSS/Adult Day Care Adult Day Care$10,572 DSS/Child Day Care Smart Start $380,679 Smart Start$380,679 NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 275 Purpose: To budget a contribution from Good Friends for emergency assistance plus additional adult day care funds and additional Smart Start child day care funds. PRESENTATION OF CLASS ACT AWARD TO EDWARD YOUNG, AN EMPLOYEE IN THE PROPERTY MANAGEMENT DEPARTMENT County Manager O’Neal reported that Mr. Edward Young, a Mechanic II in the Property Management Department, has been selected to receive a “Class Act Award” for designing a protection cage in vehicles used by deputies that prevents roofs from collapsing when involved in serious accidents. This design prevented serious bodily injury (or death) to one deputy when the vehicle was totaled in a serious accident. The design has been complimented by an insurance adjuster and body shop owner. Emphasis was placed on the fact that redesign and installation were not required under Mr. Young’s job classification; however, his willingness to offer his skills in design and welding have saved money for New Hanover County. Chairman Caster, on behalf of the Board, presented a “Class Act Award” Certificate to Edward Young, in recognition of this outstanding accomplishment. Also, a $100 savings bond and Class Act cup were presented to Mr. Young. A round of applause was given to Mr. Young. RECOGNITION OF TONI SHIELDS AND HARRY TUCHMEYER FOR AN OUTSTANDING SUCCESSFUL UNITED WAY CAMPAIGN Chairman Caster, on behalf of the Board, presented “Certificates of Appreciation” to Toni Shields, Administrative Assistant III, Budget Department, and Harry Tuchmeyer, Assistant Director of the Library, in recognition of their leadership during the 1997 County Employee United Way Campaign. Through their efforts, total pledges and contributions were $42,866, which produced the most successful campaign in the history of county government. A round of applause was given to Ms. Shields and Mr. Tuchmeyer. PRESENTATION OF NEW HANOVER COUNTY SERVICE AWARDS County Manager O’Neal requested the following employees to step forward to receive services awards: James E. JonesProperty Management5 years Daisy S. BrownHealth Department5 years Hazel HewittHealth Department5 years Carolyn D. Jackson-SmithDepartment of Social Services5 years Debbie S. LanierDepartment of Social Services5 years Tommy L. GradySheriff’s Department5 years Horace C. JohnstonEmergency Management Systems5 years Richard G. LangInspections Department5 years Teresa A. HorsbollEnvironmental Management5 years Linda M. MayesDepartment of Social Services5 years Howard R. LowdermilkParks and Recreations5 years Edward YoungProperty Management10 years Sharon F. WaltersLibrary10 years Bruce T. ShellFinance Department10 years Leslie C. BuisDepartment of Social Services10 years Richard A. HinsonProperty Management10 years Toni W. MoserInspections Department10 years Lucie F. HarrellGoverning Body15 years M. Cameron GriffinBudget Department15 years David WeaverCounty Manager’s Office15 years Mary NewtonHealth Department15 years Margaret R. HortonHealth Department15 years NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 276 Hoyt E. SmithInspections Department20 years Cynthia S. JohnsonHealth Department20 years Barbara FowlerDepartment of Social Services25 years Chairman Caster, on behalf of the Board, expressed appreciation to each County employee and presented a service award in recognition of their dedicated years of service. RECOGNITION OF NEWLY HIRED COUNTY EMPLOYEES County Manager O’Neal requested the following new County employees to stand and be recognized: Doug Mintz, Environmental Management James Peterson, Environmental Management Carmen Potter, Health Department Rod Conatser, Inspections Department Robert Taylor, Inspections Department Bruce Walker, MIS/GIS Department Ray Coarsey, Vehicle Management Department Chris Jackson,Vehicle Management Department Susan Rice, Department of Social Services Kathy Graham, Department of Social Services Janice Chambers, Department of Social Services Hazel Humphrey, Department of Social Services Teresa Baughman, Department of Social Services Jean Coley, Department of Social Services Grace Lane, Department of Social Services Mike Arkinson, MIS/GIS Department Chairman Caster, on behalf of the Board, expressed appreciation to the new employees for attending the meeting and welcomed them to County government. He stated after serving on the Board for six years, he was constantly impressed with the quality of work given by New Hanover County employees. UPDATE ON NEW HANOVER REGIONAL MEDICAL CENTER ACTIVITIES Commissioner Birzenieks introduced Dr. Bill Atkinson, the new President/CEO of New Hanover Regional Medical Center, and complimented him on the outstanding job being performed as leader of the hospital. He advised that Dr. Atkinson felt the Board of County Commissioners, as well as other groups and organizations, should be kept informed about the current activities and the vision of New Hanover Regional Medical Center. Commissioner Birzenieks requested Dr. Atkinson to present the report. Dr. Atkinson, expressed appreciation to the Board for an opportunity to present a status report on New Hanover Regional Medical Center. He also expressed appreciation to Commissioner Birzenieks for the assistance given to him since coming back home to New Hanover County. Dr. Atkinson reported that New Hanover Regional Medical Center has a long history of commitment and service to the community. Today, the Medical Center is comprised of more than one licensed entity, the Coastal Rehabilitation Hospital, The Oaks, New Hanover Home Health Services, Vita Link, and a number of other divisions. Currently, the Medical Center has 3,300 employees, 1,100 volunteers with additional volunteer groups scheduled to come on line this year, and 360 first-rate, board certified physicians in all types of specialities and primary care areas. With the 100th Anniversary of the Cape Fear Museum, the Medical Center is in the process of recognizing persons who were involved in the creation of the hospital, beginning with James Walker Memorial Hospital, the Community Hospital through the development of New Hanover Regional Medical Center. In-house historians are working to catalogue the history. Once the work NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 277 is completed, a Hall of History will be placed within the Medical Center to recognize individuals and groups that have been instrumental in growth and development of this outstanding medical facility. In 1997, the Medical Center had a strong year. The following figures were presented: (1)The Medical Center had 25,000 admissions, representing a 4.5 percent increase over the previous year. (2)The Medical Center had total patient days of 139,000 with an average daily census of 366 patients, which is one of the highest rates in the state. (3)There were 2,500 births in the hospital, and this rate is anticipated to increase during the next year. (4)The average length of stay in the hospital was 5.9 days representing a 4.8 percent decrease from the previous year. This reduction follows the national trend which reflects shorter stays with more intense care during the first and second days of hospitalization. (5)There were 53,000 persons seen in the Emergency Room representing a 2% decrease from the previous year. The Vita Line Information Service, implemented last year, handled 110,000 calls. It is felt this was the reason for the reduction of persons seen in the Emergency Room. (6)The main Operating Rooms handled over 10,000 surgical cases, and the outpatient Operating Rooms handled 6,000 surgical cases. (7) The Medical Center handled 700 cardiac cases, which is one of the busiest programs in the state. (8) Radiology performed 125,000 procedures. (9)Respiratory Care saw 98,000 cases. (10)The Volunteer Corps provided over 10,000 hours of volunteer service. (11)The Pastoral Care Division, a teaching unit of the hospital, made over 13,000 visits in support of spiritual care. The Medical Center is a regional medical facility. While 50 percent of admissions in all categories came from New Hanover County, the remaining 50 percent came from nearby regions. The largest number of referrals came from Brunswick County followed by Pender County, Columbus County, Onslow County, Duplin County, Bladen County, Sampson County, and the State of South Carolina. Because of persons vacationing in New Hanover County, patients were seen from 36 counties in North Carolina, 6 counties in South Carolina, and 19 states outside North Carolina and South Carolina. Based upon records, there are more paying patients than non-paying patients coming from other counties and regions. Insurance payments are received from the following sources, and the percentages are consistent throughout the state; however, the Medical Center needs to focus on marketing to draw patients from surrounding areas in need of special services because the hospital is competing with other medical centers across the state. Myrtle Beach is an area that will be targeted. Blue Cross Blue Shield 3.5% Champus 1% HMO’s 5.1% Medicaid 23% Medicare 19-25% NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 278 Self-pay 6% Workman’s Compensation 1% Others 27% The goal of the hospital administration is to focus on higher quality and higher service while at the same time reducing costs. This is a priority and will be accomplished. Focus will be placed on customer service. Currently, a customer service education program has been developed and 100% of the employees will participate in the training. Another item that needs attention is the provision of more convenient parking to customers. Staff is in the process of studying parking, and this issue should be resolved during the current year. Space is an issue. Studies are being made on the relocation of services once new construction is completed. Discussion is being held on mobile services and establishing service offices in areas throughout the county, such as the Ogden, to better serve residents. Future focus will be increased attention to intensive care, the opening of the Cancer Center, cardiac services, trauma services, pediatric care, and the possibility of a helicopter operation in this part of the state. Discussion is occurring with the Lower Cape Fear Hospice Board about becoming affiliated with the Medical Center. Once a decision is rendered, the Board will be informed. The Medical Center is interested in furthering its relationship with EMS and rescue operations. Meetings have been held with County Manager O’Neal, and the hospital is committed to support EMS. If the Commissioners determine the hospital is the appropriate body to administer EMS, steps will have to be taken to allow this process to occur. If the Medical Center does not administer the EMS operation, the hospital will fully support education needs involving fire and emergency service capabilities. Dr. Atkinson advised the Medical Center had begun efforts to become involved in the issue of violence. For ten years, he chaired the committee in the State of Colorado that dealt with violence, especially gang and youth violence. Last Monday, time was spent at Wake Forest with the U. S. Attorney General’s office regarding the injection of health care as part of the equation to resolve the issue. Many people believe that violence is as much a public health issue as a law enforcement issue. Prevention is the ideal way for the hospital to be involved in some of these programs. Dr. Atkinson offered the assistance of the Medical Center and advised there were a number of hospital employees who were interested in becoming involved in the effort to prevent violence in the community. Dr. Atkinson stated with overall economic development within the region, it is clear that the Medical Center is an economic engine. The hospital will continue to grow. There are numerous opportunities for continued growth through increasing the service, quality, and cost reduction. Relationships can be explored in Pender County and Bladen County as well as how Columbia HCA handles Cape Fear Memorial and Brunswick County Hospitals. The Medical Center would like to find a relationship that would be a win-win situation for the public and the medical community, should an opportunity develop to re-discuss some type of affiliation among the Columbia HCA hospitals within the region. In closing, Dr. Atkinson stated it is his personal belief that New Hanover Regional Medical Center is in the public health business; therefore, all issues from violence to education contribute to having a well community. Many hospitals view themselves as being in the sick business, which is correct; however, the Medical Center can become involved in the role of prevention and intervention in cases where medical science and medical arts can have a difference in potential outcomes. Commissioner Birzenieks requested Dr. Atkinson to comment on the penetration of managed care in this region. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 279 Dr. Atkinson reported that managed care penetration in the United States concentrates in large urban areas because insurance companies are interested in coverage of lives, which equates to population. The City of Denver, Colorado was the second heaviest penetrated market in the United States; therefore, he is experienced with this subject. I feel that managed care will not arrive on its own in Southeastern North Carolina. There are large systems out of Charlotte, Winston-Salem, Richmond, Virginia, and areas of South Carolina, that are interested in penetrating Southeastern North Carolina. It is felt that these companies will compete for Southeastern North Carolina, and when one company arrives, managed care will penetrate the area. Commissioner Davis expressed appreciation to Dr. Atkinson for taking time to present the informative report on hospital activities. He commented on the importance of communication and stated this type of dialogue was beneficial to the Commissioners. He requested Dr. Atkinson to review the use of consultants by the hospital, including the amount of money spent, and stated if the hospital has to use consultants, it would be desirable to use local consultants whenever possible. Dr. Atkinson responded the administration was already in the process of reviewing the use of consultants. At his request, the administrative staff is studying the possibility of building an administrative structure that will provide in-house expertise; however, certain projects will require consultants from other areas throughout the state and nation. Commissioner Davis complimented Dr. Atkinson for the excellent job being performed as the new President/CEO of the Medical Center. Dr. Atkinson advised the Medical Center will continue to grow and provide better services. He expressed appreciation to the Board for support of the hospital. PRESENTATION OF ANNUAL REPORT BY THE NEW HANOVER COMMISSION FOR WOMEN Ms. Dolores Williams, President of the New Hanover Commission for Women, presented the FY Year 1996-97 Annual Report. The Commission was able to accomplish many of its functions through its programs and projects aimed at improving the quality of life for women in our community. Status of Of major importance was the completion and publication of an eighty page report on the Women in New Hanover County1997 Governor’s for which the Commission recently received the Award for Outstanding Volunteer Service . Also, the Commission worked for the past year on the Women’s Issues & Solutions regional women’s conference entitled, , which was held at the Howard Johnson Plaza Hotel, 5032 Market Street, Wilmington, North Carolina. Over 100 people attended workshops on economic, family, health, and legal issues. The Commission continues to provide other quality programs for women, such as the N. C. Equity Agenda workshops and Legislative and Leadership luncheons as set forth in the Annual Report. In closing, Ms. Williams expressed appreciation to the Board of County Commissioners for continued support of the Commission for Women. Chairman Caster complimented Ms. Williams for the excellent job being done by the Commission for Women. He advised the budget request for FY 1998-99 would be considered during the budget process. Consensus: It was the consensus of the Board to accept the Annual Report presented by the New Hanover Commission for Women. DISCUSSION OF ESTABLISHING A TASK FORCE ON CRIME Chairman Caster reported on several efforts in the community to deal with crime. After meeting with the mayors of the municipalities, discussion was held on reducing crime and forming a Community Crime Task Force. The charge of the Task Force will be to prepare recommendations to reduce crime with a report submitted by the end of May or June. The Task Force shall be comprised of members appointed by the local governments: NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 280 New Hanover County 2 representatives City of Wilmington 2 representatives Carolina Beach 1 representative Kure Beach 1 representative Wrightsville Beach 1 representative Staff Assistant Andrew J. Atkinson Deputy County Manager Chairman Caster advised that crime has become a major issue in New Hanover County. No one knows the answers or solutions to crime; however, the local governments must fight crime and drugs. The shooting around schools and in neighborhoods is unacceptable and too many murders are occurring. The local legislative delegation is supportive of this effort and if assistance is needed, they have agreed to assist the Task Force. Contact has been made with Mr. Richard H. Moore, Secretary of the N. C. Department of Crime Control and Public Safety, and hopefully he will be able to visit and seek support from the Governor’s Office. Commissioner Birzenieks complimented Chairman Caster for deciding to establish a Community Crime Task Force, he recommended appointing the County’s representatives. Chairman Caster opened the floor to receive nominations. Chairman Caster NOMINATED Albert Corbett. The nomination was SECONDED by Commissioner Birzenieks Commissioner Birzenieks NOMINATED Craig Umstead. The nomination was SECONDED by Commissioner Davis. There being no other nominations, Chairman Caster declared the nominations closed. Vote:VOTED UNANIMOUSLY The Board to appoint Albert Corbett and Craig Umstead to serve on the Community Crime Task Force as representatives for New Hanover County. Chairman Caster advised that a number of persons in the community had offered to become involved with the Task Force, such as the Sheriff and District Attorney. Also, Dr.Atkinson, President/CEO of the Medical Center, who is an expert in youth and gang violence, has offered his services. Commissioner Birzenieks advised that Superior Court Judge, Allen Cobb, has offered his services as an advisor to the group. He recommended including his name in the list of participants. BREAK Chairman Caster called a break from 10:00 A. M. Until 10:10 A.M. PRESENTATION BY NEW HANOVER COUNTY PTA COUNCIL CONCERNING CHARACTER BUILDING PROGRAM Ms. Tina Jackson, President of the New Hanover County Council of PTAs, requested the Board of Commissioners to adopt a resolution formally requesting the Board of Education to adopt a policy for the integration and infusion of character education into the current pre-K-12 school curriculum. Council of PTAs has approached the Board of Education for the past two years about providing a character education program in New Hanover County schools. As this date, no action has been taken. The Council of PTAs is encouraged by the support received to date from teachers, principals, business leaders, N. C. Senator Patrick Ballantine and other members of the community. The Council seeks support of a character education program that will teach courage, good judgment, integrity, kindness, perseverance, respect, responsibility, and self-discipline as outlined in House Bill 1139 introduced by Senator Ballantine. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 281 Commissioner Birzenieks congratulated Ms. Jackson and the Council of PTAs for requesting the Board of Education to implement a character education program in county schools. He spoke favorably of this approach and stated he would be glad to support the resolution. Commissioner Davis agreed with Commissioner Birzenieks and reported he felt this type of program was the right approach. Unfortunately, character is not being taught at home; therefore, he would heartily support the program and resolution. Commissioner Howell spoke in favor of the character education program, and he requested the Council of PTAs to consider asking the Board of Education to review mandatory drug testing, implementation of a dress code, and development of a better sex education program. Ms. Jackson responded the Council was seeking support from the Board of County Commissioners for a character education program. It is felt that many people in the community will support the issue and urge the Board of Education to implement the program which has been successful in many counties, particularly Wake County. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis to support the concept of a character education program being implemented in New Hanover County Schools, and authorize the Chairman to write a letter to the Board of Education regarding the need for the program. Upon vote, the MOTION CARRIED UNANIMOUSLY. AUTHORIZATION FOR STAFF TO PROCEED WITH RECOMMENDED PROJECT FOR USE OF THE HUD $1.8 MILLION GRANT Assistant County Manager, Dave Weaver, reported on December 8, 1997, staff was directed to revise the projects presented for use of the HUD $1.8 million grant. The following projects were presented, and the Board was requested to approve the projects so a Disaster Recovery Action Plan can be developed: Purchase of land at south end of Wrightsville Beach$ 300,000 Construction of new Fire/Police Building at Carolina Beach$ 250,000 Debris removal (snag and drag) for drainage$ 250,000 Housing Rehabilitation$ 250,000 Castle Hayne Sewer and Revitalization $ 803,170 Total$1,853,170 In closing, Assistant County Manager Weaver advised the proposed projects had met the HUD criteria and would benefit low and moderate households. He advised he would be glad to answer any questions. Vice- Chairman Greer advised at the last meeting, the Board included the Wilmington/Hanby Beach sewer project. He expressed concern for the project being removed from the list, and he requested an explanation. Staff Planner, Wanda Coston, reported after reviewing the Wilmington/Hanby Beach project, the low to moderate income criteria was not met; therefore, the Castle Hayne project was recommended. Assistant County Manager Weaver advised that staff could submit the Wrightsville Beach project, Carolina Beach project, snag and drag project; and fund the portion of the Wilmington/Hanby Beach sewer project that met HUD criteria. Also, since an assessment will be charged to each property owner in the Wilmington/Hanby Beach area, the Board may want to consider using HUD funding to assist low to moderate income households with payment of the fee. County Manager O’Neal advised that funding for the Wilmington/Hanby Beach sewer project had been met with Certificates of Participation financing. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 282 Commissioner Davis asked if the Castle Hayne project met HUD criteria, and stated he would like to assist the residents in this area? Assistant County Manager Weaver responded that 50 percent of households in Castle Hayne met the low to moderate income criteria; therefore, the project would be eligible to receive HUD funding. Chairman Caster stated he had received numerous calls from residents living in an area off Gordon Road regarding septic tank failures, and he asked if HUD funding could be used to assist these people? Staff Planner Coston responded she would be glad to review the area on Gordon Road. Chairman Caster spoke in favor of including the Wilmington/Hanby Beach sewer project in the plan. He recommended authorizing staff to proceed with developing the plan and schedule a Work Session following a Thursday staff meeting for further discussion of the projects and plan. Vice-Chairman Greer expressed concern for being presented a $1.8 million check in Raleigh and being told the funds could be used for cleaning up after Hurricane Fran with no reference to HUD requirements. Since the hurricane, people have been experiencing drainage problems, septic tank failures and flooding from debris in ditches and creeks. In his opinion, the HUD funding should be used to relieve these problems instead of rehabilitating houses. He recommended using a majority of the funds to provide sewer for persons in need. Staff Planner Coston advised there are many houses in the county that do not have plumbing systems or the existing plumbing systems have to be upgraded to connect to the sewer system upon availability. When performing rehabilitation projects, the County’s local match is used to provide the necessary plumbing or assist with running sewer lines to the houses. County Manager O’Neal advised that Staff would write another proposal and present it to the Board at a later date. STATUS REPORT ON THE NORTHEAST BRANCH LIBRARY PROJECT County Manager O’Neal reported the RFQ has been prepared for the selection of an architect to provide the engineering services for the Northeast Branch Library. A review panel should be established for the selection of an architect that should be comprised of the following members: (1) one or two County Commissioners; (2) Library Director David Paynter; (3) County Engineer Wyatt Blanchard, (4) County Manager O’Neal or designee; (5) a representative from the Library Advisory Board; and (6) Mr. Bob Mayo, representing the Northeast Branch Library group. County Manager O’Neal advised that UNCW has expressed a strong interest in becoming a partner or tenant in the building; therefore, a determination should be made as quickly as possible so UNCW can have a role in the design process. Also, discussion has been held on selling the county- owned property on Military Cut-Off Road. The City Manager was contacted last week, and the City is not interested in acquiring the property. Emphasis was placed on the importance of being sure the building is designed to accommodate the needs of the library and other tenants. In closing, County Manager O’Neal referenced the private funding raising effort, and advised that Mr. Curtis Wright and Mrs. Jane Freeman were present to provide brief status reports on the project. Mr. Curtis Wright presented an information packet containing materials that are being used to promote the private fund raising effort. Appreciation was expressed to Commissioner Howell for being present and appearing in the photograph at the groundbreaking ceremony, and appreciation was expressed to Chairman Caster for the letter of support, which has greatly assisted the committee in raising funds. The Northeast Branch Library Funding Raising Committee is divided into groups that concentrate on major donors, mini-grant applications, banks, and major corporations. Positive responses have been received from all groups. The committee is ready to contact civic groups, and NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 283 the Board was requested to assist by recommending persons that should be contacted in order to approach the civic organizations. In closing, Mr. Wright reported the community was very supportive of the branch library, and it is felt the public will respond with generous contributions. Commissioner Birzenieks inquired as to whether any money had been collected? Mr. Wright responded that $50,000 had been collected. Ms. Jane Freeman spoke on the dedicated effort of the people working on the committee, and reported the funding raising campaign was going well. The community is responding with donations and commitments. If this response continues, the committee will have a surprisingly successful funding raising effort. County Manager O’Neal requested the Board to select the Commissioners to serve on the panel to select an architect for the Northeast Branch Library project. Consensus: After discussion, it was the consensus of the Board to appoint Commissioner Birzenieks and Commissioner Howell to serve on the panel. ADOPTION OF RESOLUTION SUPPORTING THE ORGANIZING AND STRUCTURING PROGRAMS IN ENVIRONMENTAL HEALTH AT THE NORTH CAROLINA STATE GOVERNMENT LEVEL - NEW HANOVER COUNTY HEALTH DEPARTMENT Health Director, David Rice, reported in 1997 there was a state reorganization of health programs. The Department of Environment, Health, and Natural Resources formed a new department called the Department of Health and Human Services and environmental programs were retained in the Department of Environment and Natural Resources. The purpose of the White Paper resolution is to bring the environmental health programs under the Department of Health and Human Services. Vice-Chairman Greer, the Commissioners’ representative on the Board of Health, advised this process had been a complicated task. The General Assembly elected to make the change, and public health officials feel that many environmental programs are directly related to public health and should be a part of the Department of Health and Human Services. The North Carolina Association of County Commissioners and the New Hanover County Board of Health have voted in favor of the resolution. He recommended adoption of the resolution. Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Birzenieks to adopt the resolution as presented. Commissioner Howell inquired as to what persons in the populous would have to deal with the proposed change? Vice-Chairman Greer advised under the proposed plan, the Environmental Division of the Health Department would be responsible for evaluating and permitting small wastewater treatment systems. If a system is needed to handle more than 3,000 gallons per day, the applicant will have to obtain the necessary permits through the N. C. Department of Environment and Natural Resources. Restaurants and office complexes would be the entities impacted by this plan. Ms. Dianne Harvell, Director of Environmental Health, advised that any system over 3,000 gallons per day would require engineering design work to manage surface water and stormwater run- off; therefore, the applicant would be required to go through the State permitting process. MOTION CARRIED Chairman Caster called for a vote on the motion. Upon vote, the UNANIMOUSLY to adopt the resolution as presented. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIV, Page 14. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 284 COMMITTEE APPOINTMENTS APPOINTMENT OF JAMES C. BALLANTINE TO FILL THE UNEXPIRED TERM OF LAWRENCE I. MURRAY Chairman Caster reported that four (4) applications had been received to fill the unexpired term of Lawrence I. Murray (deceased) on the ABC Board. He opened the floor to receive nominations. Commissioner Birzenieks nominated James C. Ballantine. Commissioner Howell seconded the nomination. Vice-Chairman Greer nominated Stephen E. Culbreth. NO SECOND was received. Vote:BOARD VOTED UNANIMOUSLY The to appoint James C. Ballantine to fill the unexpired term of Lawrence L. Murrary on the ABC Board. The term will expire June 30, 2000. APPOINTMENTS TO THE CITIZENS SOLID WASTE ADVISORY BOARD Chairman Caster advised that applications had been received and persons needed to be appointed to serve in the following categories on the New Hanover County Citizens Solid Waste Advisory Board: 1 County Commissioner 2 waste haulers 7 at-large citizens Motion: After discussion, Commissioner Birzenieks MOVED, SECONDED by Chairman Caster to appoint the following members to serve on the Citizens Solid Waste Advisory Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. Catherine B. Lea, At-Large Representative Robert M. Deacy, Sr., At-Large Representative Herbert T. Fisher, At-Large Representative Ed Fox, At-Large Representative Kyle H. McIntyre, At-Large Representative Claud “Buck” O’Shields, Jr., At-Large Representative Nancy Pritchett, At-Large Representative Randy T. Gainey, Hauler Representative Chris McKeithan, Hauler Representative Vice-Chairman Greer, County Commissioner Representative Chairman Caster commented on Ms. Pritchett and Ms. Lea being appointed to serve on the Advisory Board and he requested the group to evaluate and recommend public service programs for litter control. Vice-Chairman Greer inquired as to whether the municipalities were aware of the need to appoint representatives to the Advisory Board. Chairman Caster advised that a letter was written to the Mayors of the municipalities requesting two representatives from the City of Wilmington and one representative each from the beach communities. The names of these representatives should be received in the near future. MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman Caster convened from Regular Session at 11:20 A.M. until 11:46 A.M. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JANUARY 20, 1998PAGE 285 ADDITIONAL ITEMS Approval of Funding Request for the Human Relations Commission to Bring the National Coalition Building Institute to New Hanover County County Manager O’Neal advised the Human Relations Commission has requested $2,800 to bring a the National Coalition Building Institute dialogue program to New Hanover County on February 14, 1998. He requested the Director of Human Relations, Anthony Wade, to comment on the request. Director Wade reported the purpose of the program is to facilitate dialogue among a multi- racial group of leaders in the community to build a greater awareness of human relations in the community. The program will allow New Hanover County to hold an event that gives individuals an opportunity to celebrate their similarities and discuss differences in a safe and non-threatening environment. This process increases sensitivity and awareness of all groups in the community. The program will be held on February 14, 1998, at the University Center on the UNCW campus from 9:00 A.M. until 3:00 P.M. Motion: Vice-Chairman Greer MOVED, SECONDED by Commissioner Birzenieks to approve funding in the amount of $2,800 to bring the National Coalition Building Institute Program to New Hanover County. Upon vote, the MOTION CARRIED UNANIMOUSLY. Discussion of Tip Fee Waiver for the American Legion Post 10 Chairman Caster commented on a letter received from the American Legion Post 10 requesting a waiver of tip fees estimated at $8,000 to dispose of materials from the demolition of the old American Legion Building, and he requested direction from the Board. Consensus: After discussion, it was the consensus of the Board to direct the County Manager to place this item on the agenda for February 2, 1998. Reminder of the Junior Chamber of Commerce Banquet Commissioner Davis reminded the Board of the Junior Chamber of Commerce Banquet to be held on Saturday, January 24, 1998, at 7:00 P.M., Roy’s Riverboat Landing. MEETING ADJOURNED AND CONTINUED IN CLOSED SESSION TO HEAR A PERSONNEL GRIEVANCE Chairman Caster adjourned the meeting at 12:10 P.M. Respectfully submitted, Lucie F. Harrell Clerk to the Board