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1998-06-01 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 509 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, June 1, 1998, at 6:30 p.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Commissioners Buzz Birzenieks; Ted Davis, Jr.; Charles R. Howell; Vice-Chairman Robert G. Greer; Chairman William A. Caster; County Manager Allen O’Neal; Assistant County Attorney, Kemp Burpeau; and Clerk to the Board, Lucie F. Harrell. Chairman Caster called the meeting to order and welcomed everyone present. INVOCATION AND PLEDGE OF ALLEGIANCE Reverend Donald Mapson, Pastor of the Salisbury A.M.E. Zion Church, gave the invocation. Commissioner Davis led the audience in the Pledge of Allegiance to the Flag. Chairman Caster called the meeting to order and reported that Vice-Chairman Greer would be late due to the illness of his mother. He welcomed Mayor Betty Medlin, Mayor Avery Roberts and Mayor Ray Rothrock from the beach communities. NON-AGENDA ITEMS Chairman Caster announced that time had been reserved to allow the public to present an item that was not listed on the Regular Agenda, or to comment on an item listed on the Consent Agenda. He requested all persons speaking to limit their remarks to three minutes. No items were presented. APPROVAL OF CONSENT AGENDA County Manager O’Neal reported that Consent Agenda Item 4 had been replaced with the correct budget amendment for a $75,000 contribution toward renovation of the USS North Carolina Battleship. Motion: Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Howell to approve Consent Agenda 4 as amended and approve the remaining items on the Consent Agenda. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes The Commissioners approved the following sets of minutes: Fire Commission Work Session April 30, 1998 Budget Work Session May 6, 1998 Board of Equalization & Review May 18, 1998 Approval of New Hanover County Patent and Copyright Policy The Commissioners approved a New Hanover County Patent and Copyright Policy to address all inventions produced by County personnel. The employee is required to notify the County Manager about a particular invention, and a determination will be made by the Manager as to whether the County has any interests in the invention. The County may seek to obtain a license or copyright in its name, or release all rights to the employee. A copy of the policy is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIV, Page 23. Adoption of Resolution to Request the N. C. Department of Transportation to Add Ramblewood Lane to the State High Road System The Commissioners adopted a resolution to request the Department of Transportation to add Ramblewood Lane to the State Highway System. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 510 A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIV, Page 23. Approval of Budget Amendment #98-0189 - Non-Departmental/Contingencies - Contribution to “Operation Ship-Shape” The Commissioners approved the following budget amendment: #98-0189 - Non-Departmental /Contingencies Outside Agencies/Cultural & Recreational DebitCredit Contingencies $75,000 Battleship Commission $75,000 Purpose: To transfer funds from Contingencies for a contribution to the renovation of the USS North Carolina Battleship (Operation Ship Shape). Approval of Budget Amendment #98-47 - Sheriff’s Department The Commissioners approved the following budget amendment: #98-47 Controlled Substance Tax Capital Project DebitCredit Controlled Substance Tax$5,523 Capital Project Expense$5,523 Purpose: To budget additional revenue received on May 19, 1998. Controlled Substance Tax funds are budgeted as received and must be used for law enforcement activities as the Sheriff deems necessary. Approval of Budget Amendment #98-0191 - Department of Social Services/Various The Commissioners approved the following budget amendment: DebitCredit Title XIX - Medical Transport Medical Transportation $ 47,500 Medical Transportation $ 50,000 Day Care Services Day Care Services $192,033 Day Care $192,033 Medicaid Assistance Payments $ 75,500 AFDC State Checks $ 10,000 Special Assistance - Adults Assistance Payments $ 70,000 State Mandated Actions Involuntary Sterilization $ 3,000 Psychological Service: Psychological Counseling $ 10,000 NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 511 Purpose: To budget additional federal and state funds for Medical Transportation and Child Day Care and to realign accounts for year end adjustments. No County funding is required. Approval of Budget Amendment #98-0194 - Health/Family Planning - Health Department The Commissioners approved the following budget amendment: #09-1094 - Health/Family Planning DebitCredit Family Planning State Grant$400 Departmental Supplies$400 Purpose: To budget one-time funding from the Statewide Family Planning Program to support expenses associated with male focus group meetings. Budget Amendment #98-0195 - Health/Environmental Health - Health Department The Commissioners approved the following budget amendment: #98-0195 - Health Environmental Health DebitCredit Other$7,200 Departmental Supplies$3,540 Capital Outlay - Equipment 3,660 Purpose: To budget a one-time grant to purchase computer equipment/supplies to enhance communication with the Occupational and Environmental Epidemiology Section of the North Carolina Department of Health and Human Services regarding Pfisteria. Approval of Budget Amendment #98-0196 - Sewer Operation Fund/Water and Sewer Engineering - Water & Sewer District The Commissioners approved the following budget amendment: #98-0196 - Sewer Operation Fund/Water and Sewer Engineering DebitCredit Sewer Operating Fund Installment Loan Proceeds $122,710 Water & Sewer Engineering Capital Outlay - Equipment $37,775 Motor Vehicle Purchases 84,935 Purpose: To budget loan proceeds from First Union National Bank for purchase of a water sewer camera and sewer jet truck. (For accounting purposes only.) Approval of Budget Amendment #98-0197 - Emergency Medical Services The Commissioners approved the following budget amendment: #98-0197 Emergency Medical Services DebitCredit Installment Loan Proceeds $98,590 Motor Vehicle Purchases$98,590 NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 512 Purpose: To budget loan proceeds from First Union National Bank for purchase of an ambulance. (For accounting purposes only.) PUBLIC HEARING ON THE FY 1998-99 RECOMMENDED BUDGET Chairman Caster announced the Board would hear and review funding recommendations from several county departments and other organizations followed by the Public Hearing on the FY 1998-99 Recommended Budget at 8:00 p.m. ARRIVAL OF VICE-CHAIRMAN ROBERT G. GREER Vice-Chairman Greer arrived at 6:50 P.M. PRESENTATION OF BUDGET REQUEST BY NEW HANOVER COUNTY SCHOOLS Dr. John Morris, Superintendent of Schools, expressed appreciation for the opportunity to appear before the Board of County Commissioners to present the 1998-99 School Budget. He reported that Mr. Oscar Graham, a member of the Board of Education, would be making the budget presentation. Mr. Graham noted that as Chairman of the Finance Committee for New Hanover County Schools, he was honored to present the following School Budget. ? Source of Revenues: Total projected revenue of $188 million includes the County request of $37,348,284. This amount reflects a 19.35% increase from the prior year. ? Per Pupil Expenditure: The School Budget includes a per pupil expenditure of $5,435 based on a projected membership of 21,783. ? For FY 1996-97, the per pupil expenditure was $4,748, and the New Hanover County School System ranked 76th out of 118 units. ? The FY 1998-99 budget projects a 14% increase in expenditures per pupil over last year. ? Expenditures by Function: Instructional: $81,525,270 - All expenditures dealing directly with the teaching of pupils. Support: $36,409,982 - All expenditures dealing with supporting services which provide administrative, technical, personal, or logistical support to facilitate and enhance instruction. Other: $450,279 - All expenditures of community services or non-programed charges. ? Expenditures by Object: Salaries & Benefits: $99,508,438 Goods & Services: $18,877,094 ? Budget Process: The budget was developed by the individual schools and departments. All non-salary items (current and new) were justified. All positions were justified by each individual school. Each school made a presentation to the Finance Committee. Recommendations of priorities were made by the Administration and finalized by the Finance Committee. The Board of Education approved the final budget. ? Budget Goals of the Senior Leadership Team: (1)Aligning school budgets to the ABC’s (State Accountability Program). NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 513 (2)Adequately support programs in place and prevent deterioration. (3)Effective use of resources. (4)High academic achievement. (5)Safe and orderly schools. ? Local Current Expense - Major Additions Teacher Supplements: $1,531,649 (25% of increase) - To raise teacher supplements from the current average of $1,289 to $2,500 per teacher. The New Hanover County School System is currently ranked 27th out of 118 districts and is below the state average of $1,729. This change will move the ranking to 8th in the State assuming other counties remain the same. As per the Community Growth Planning Report, New Hanover County should “fund a competitive teacher salary supplement to aid in recruiting and retaining quality teachers”. Other Salary/Supplement Increases: $1,095,524 (19% of increase) State Salary Schedule Increases Classified Step Increases - 2% Principal & Assistant Principal Supplement Adjustments - $850 increase Exceptional Children’s Programs: $886,749 (15%) Additional teachers, contracted services and staff development. Custodial Improvements: $754,173 (13%) Bring all current employees to full-time 12-month positions ($151,224). Bring 6 schools currently served by contracted custodial services off contract ($381,328). Add 10 utility positions to be assigned to schools as needed for vacancies or special projects ($221,621). Maintenance: $459,254 (8%) 3 Additional positions and increase contracted services. School Requests: $817,520 (14%) Additional positions (language arts facilitators, technology coordinators, and nurses) and supplies. Capital Outlay High Priority Needs: Category I - Repairs & Renovations - $3,478,800: To address environmental and safety concerns in all schools. Category II - Furniture and Equipment - $1,229,700: To replace furniture & equipment and upgrade technology system. Category III - Vehicles - $241,000: For replacement and maintenance of vehicles. In closing, Mr. Graham requested the Board to approve the full funding request submitted by the schools instead of the recommended funding. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 514 Chairman Caster and Commissioner Birzenieks expressed concern for not contracting out all maintenance service and an explanation was requested. Dr. Morris responded that schools with their own custodians took pride in caring for the facilities. There is a feeling of ownership within the school, which makes a difference in the reaction of the students. The maintenance service provided by outside companies has not been acceptable. It is felt that each school should have a custodian. Vice-Chairman Greer presented a chart reflecting the increase of County funding to the New Hanover School System for the past ten years. He emphasized the importance of everyone understanding that New Hanover County has been very supportive of the School System; however, with unprecedented growth during the past ten years, there are other unmet needs that must be funded. Chairman Caster expressed appreciation to Mr. Graham and other members of the Board of Education for the presentation. PRESENTATION OF BUDGET REQUEST BY NEW HANOVER COUNTY DEPARTMENT OF SOCIAL SERVICES Director of Social Services, Wayne Morris, expressed appreciation for an opportunity to comment on the proposed FY 1998-99 Budget. He reported the budget recommended by the County Manager was fair and one that could be met by the Department of Social Services. The budget does address two important issues: (1) additional legal assistance to deal with child welfare; and (2) the provision of an Adult Home Care Manager to allow the department to insure that elderly and frail persons in rest and adult care homes receive proper attention. Also, the decision to contract with a private provider for child support enforcement services will eliminate 23 positions. He requested the Board to adopt the recommended budget for the Department of Social Services. Chairman Caster, on behalf of the Board, expressed appreciation to Director Morris for the presentation. PRESENTATION OF BUDGET REQUEST BY THE NEW HANOVER COUNTY HEALTH DEPARTMENT Dr. Michael Goins, a member of the Board of Health, expressed appreciation to the Commissioners for the proposed budget. He requested the Board to reconsider the Public Health Educator I position because a person is needed to provide programs on health promotion, health protection, and preventative services throughout the community. The money saved to the taxpayers in prevention of diseases will be far greater than the cost of the position. Chairman Caster, on behalf of the Board, expressed appreciation to Dr. Goins for the presentation. PRESENTATION OF BUDGET REQUEST BY THE SOUTHEASTERN CENTER Director of the Southeastern Center, Dr. Art Constantini, expressed appreciation for the opportunity to address the Board regarding needs for next year. The Southeastern Center has requested an additional $107,515 to hire an additional psychiatrist to serve the needs of New Hanover County. Seven thousand residents from New Hanover County are served by the Center on an annual basis, and approximately 3,000 of these clients are seen by a psychiatrist. There are three full-time psychiatrists serving New Hanover County, which represents a caseload of 1,000 clients per year. There is a waiting list of approximately four weeks for services, which is too long for mentally ill persons to wait for medical services. The Southeastern Center would like to expand services and reduce the waiting time. The Board was requested to approve additional funding to hire a psychiatrist and enhance psychiatric services to improve the quality of life for 1,000 clients and their families. Commissioner Birzenieks complimented Dr. Constantini for the excellent manner in which the Southeastern Center was being operated. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 515 Chairman Caster, on behalf of the Board, expressed appreciation to Dr. Constantini for the presentation. PRESENTATION OF BUDGET REQUEST BY THE 1898 CENTENNIAL FOUNDATION Mr. Kenneth Davis, a member of the 1898 Centennial Foundation, reported the Foundation was an organization comprised of persons from a broad section of the community. During the past two years, the Foundation has endeavored to initiate dialogue among diverse community groups in hopes of racial reconciliation. Other initiatives have been established to focus on economic development in the black community. Mr. Davis stated when he entered the building, he stopped and reviewed the brochures published by the Cape Fear Coast Convention and Visitors Bureau. Not one brochure mentioned the contributions made by Afro-Americans to the community. Economic renewal often begins with one person’s vision. Hopefully, the Board of County Commissioners will assist the Foundation in accomplishing economic development within the black community. The City has supported the Foundation financially, and the Commissioners have made a commitment, but not a financial contribution. Chairman Caster advised that the 1898 Centennial Foundation had forwarded a letter to the Board requesting funding in the amount of $10,000. He expressed appreciation to Mr. Davis for the presentation and stated this funding will be considered when rendering decisions on the budget. PRESENTATION OF BUDGET REQUEST BY THE LOWER CAPE FEAR ARTS COUNCIL Mr. Don Fishero, Director of the Arts Council, expressed appreciation to the Board for support of the Arts Council. He presented a community impact statement reflecting the use of County funding. The economic impact from these projects is approximately $700,000 annually. With continued support, the Arts Council will be able to keep the arts and cultural presence healthy and growing in the community. Chairman Caster, on behalf of the Board, expressed appreciation to Mr. Fishero for the budget presentation. PRESENTATION OF BUDGET REQUEST BY THE SHERIFF’S DEPARTMENT Sheriff McQueen reported that $240,000 was requested in the Sheriff’s budget for the purchase of vehicles; however, the department has agreed to purchase cars with federal money as funds are received. This process will save money for the County. After performing a study of the starting salaries for sergeants and deputies, it was found the salary scale was too low. The Director of Human Resources agreed and supported additional funding to increase the starting salaries. Funding was requested for the 800 MHZ System, a bomb trailer, a cook for the Jail, and two detective positions to assist school resource officers with investigations. In closing, Sheriff McQueen stated he was pleased with the budget recommended by the County Manager. Commissioner Birzenieks asked what the starting salary was for a deputy? Sheriff McQueen responded the starting salary for a deputy out of school with no experience is $22,500. If a deputy has experience, the starting salary is $23,500. Deputies have been lost to the beach communities because the salary scale is higher. The funding recommended in the FY 1998-99 will establish a starting salary of $24,500 for an unexperienced deputy. Chairman Caster, on behalf of the Board, expressed appreciation to Sheriff McQueen for the presentation and excellent work being performed by the Sheriff’s Department. PRESENTATION OF BUDGET REQUEST BY CAPE FEAR COMMUNITY COLLEGE Dr. Eric McKeithan, President of Cape Fear Community College, expressed appreciation to the Board for the support given to the College last year. A budget increase was not requested for the prior year, and the College was able to bring two new buildings on line and operate under the NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 516 budget. Also, nine new vocational technical programs were started with 20% more local residents being served by Cape Fear Community College last year. During FY 1998-99, the Student Activity Center will be completed in November 1998, the Allied Health Building will be completed in December 1998, and the Science Building will be completed in March 1999. This will provide 80% more square footage to the downtown campus. New Hanover County funds operating expenses for the buildings, maintenance, housekeeping, electricity, and utilities. With the 80% increase in square footage, the College is requesting a 25% increase in funding. This added space will allow the College to offer seven additional vocational technical programs. In closing, Dr. McKeithan expressed appreciation to the Board for past and future support. Chairman Caster, on behalf of the Board, expressed appreciation to Dr. McKeithan for the presentation and the excellent manner in which Cape Fear Community College is being operated. PRESENTATION OF BUDGET REQUESTS BY OUTSIDE AGENCIES COMMITTEE OF 100 Mr. Greg Pittillo, representing the Committee of 100, expressed appreciation to the Board for past support and advised that Mr. Scott Satterfield, the Director of the Committee of 100, would present a brief report on current activities. Mr. Scott Satterfield expressed appreciation to the County Manager and Administrative Staff for the cooperative manner in which the budget request was handled. He reported the Committee of 100 is funded mainly by the membership, which numbers 450 members. The second largest source of revenue is origination and service fees from administering the Small Business Administration Program in Brunswick, New Hanover, and Pender Counties. Focus has been placed on maintaining support from the private sector. Currently, there are a number of on-going projects and it appears that FY 1998-99 will be a promising year. Appreciation was expressed to the Commissioners for endorsing the concept of regionalizism, such as the Del Labs project. The location of any major industry in the region is an economic benefit to New Hanover County. Chairman Caster, on behalf of the Board, expressed appreciation to Mr. Satterfield for report. GIRLS INCORPORATED - TEEN POWER/GIRL TALK PROGRAM Ms. Delores Wallace, Coordinator of the Prevention of Adolescent Pregnancy Program for Girls, Inc, reported the program is comprised of three components and begins with girls that are eight years of age. (1)“Growing Together” is offered to girls ages 8 and 9. Focus is placed on better communication between the parent and daughter. Values and communication skills are taught at this age. (2)“Will Power/Want Power” is offered to girls ages 12 to 14 to prevent risky behavior. Skills are taught to avoid peer pressure, communicate with their parents, and make good decisions The program also teaches girls about the functions of their bodies. (3)“Taking Care of Business” is offered to older girls. Many of the participants have been in the program for seven years. Training is provided to assist with overcoming peer pressure and cultural diversity, plus empowerment which gives them courage to say no. The girls who complete the program will become peer educators that will teach other girls about pregnancy prevention. Ms. Wallace advised the key issues to providing a successful program are education, communication, abstinence, and prevention. She announced the program has received national NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 517 recognition from the Public Broadcasting System and will be featured on the program, To the Contrary in June and July. It will air on UNC-TV with 200 stations carrying the feature. In closing, Ms. Wallace requested financial support for the program. City Councilman Harper Peterson, a member of the Board of Directors of Girls, Inc., spoke on the success of the program which involves 130 young teenage girls with 80% of the participants coming from housing developments. Approximately 10% of the Wilmington population lives in housing development areas, which represents 1,700 families. Less than 5% of these families have a male head of household. These are young mothers working to provide for their children. There is no way to determine the amount of money being spent on unwed young mothers. This program has been a success and can decrease teenage pregnancy. The key to the program is the word, “hope”. Councilman Peterson stated originally, Girls, Inc. requested the City to appropriate $28,600 for FY 1998-99. The City allocated $16,000. In order for the State DEHNR grant to be renewed for the program, the City and County must provide an additional $20,000. He advised that he would introduce a resolution to the City Council on June 2, 1998, requesting Council to increase the allocation to $28,600, which will create a shortfall of $7,400. In closing, Councilman Peterson requested the Board to consider approving a funding request in the amount of $7,400 for Girls, Inc. Commissioner Davis asked if any incentives were offered to entice the girls not to get pregnant? Ms. Wallace responded Girls, Inc. has a contract with UNCW to allow a girl to enter the University if she has participated in the program for five years without getting pregnant and obtains a 3.0 score on the SAT. The girls are taken on field trips, to the theater, and door prizes are given at some events. Commissioner Birzenieks asked Ms. Wallace if she had been in touch with Judge Burnett? Ms. Wallace responded that contact was made with Judge Burnett; however, he was not aware that the program had been in existence for seven years. Unfortunately, the success of the program does not receive a great deal of visibility. Chairman Caster, on behalf of the Board, expressed appreciation to Ms. Wallace and Councilman Peterson for the informative presentation. COASTAL HORIZONS Ms. Jamie Bilodeau, speaking on behalf of Ms. Margaret Weller-Stargell, expressed appreciation for the continued support of Coastal Horizons. She advised that County dollars have provided help to many people in crisis situations, whether through the telephone Hot Line or assisting a victim arriving at the hospital who has been sexually assaulted. Chairman Caster, on behalf of the Board, expressed appreciation to Ms. Bilodeau for the presentation. DOMESTIC VIOLENCE SHELTER Ms. Toni Brown, President of the Board of Directors for the Domestic Violence Shelter and Services, expressed appreciation for continued support of the shelter and support services provided to abused women and their children. In 1998, over 550 women and children from New Hanover County were assisted by the agency. In addition to shelter services, these clients have received counseling, court advocacy, and support groups and programs for children. On behalf of the thousands of women and children who have been assisted by the Domestic Violence Shelter, Ms. Brown thanked the Commissioners for their on-going financial support and NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 518 attendance at agency sponsored events. The Commissioners were invited to visit the Shelter at any time to lean more about the services provided. Chairman Caster, on behalf of the Board, expressed appreciation to Ms. Brown for the presentation. FAMILY SERVICES FOR THE LOWER CAPE FEAR Mr. Sid Bradsher, Director of Family Services for the Lower Cape Fear, expressed appreciation to the Board for past and present support of the agency. Family Services has been in existence for fifty years. The agency administers family counseling, consumer credit counseling, the Big Buddy Program, and the After School Enrichment program. Over 6,000 families have been served by this small agency. If County dollars were not received, the agency would not be able to provide services to children. County funding is used to administer the Big Buddy Program and After School Enrichment Program. The Board was requested to encourage community adults to find time to become volunteers for children. After years of experience, it has been found that children need to have an adult that truly cares about them. Chairman Caster, on behalf of the Board, expressed appreciation to Mr. Bradsher for the presentation. WILMINGTON HARBOR ENHANCEMENT TRUST (WHET) Ms. Lynda Weil, representing WHET, requested funding to complete the floating dock construction in front of the Hilton. The project originally began with a six-foot width dock that was later changed to eight feet in width. This increased width created a financial impact on funding, and as a result a section of the dock was not completed. Wilmington has become a destination point for boaters because of its restaurants, shops, lodging, and historic sites near the dock in the downtown area. A considerable sum of money is generated by transient boaters. The following statement was read from an article in the Southern Boating magazine: “Wilmington is the largest city on North Carolina’s coast with the most downtown waterfront and walking access to 40 restaurants, but it has the fewest slips for cruising vessels.” Ms. Weil commented on being a boater and emphasized the importance of knowing where dock space with water and power was available when planning a trip along the coast. With continued growth in tourism, it is imperative that dock space be provided to boaters. She requested the Board to approve funding in the amount of $8,000. In closing, Ms. Weil stated, as a boater and the owner of a jet ski, she did not feel that jet skis should be allowed on the Cape Fear River. Chairman Caster, on behalf of the Board, expressed appreciation to Ms. Weil for the presentation. ELDERHAUS Ms. Linda Hale, the Program Director at Elderhaus, expressed appreciation for the continued support of the program which provides structured day time supervision to the elderly. In two weeks, Elderhaus will be moving to a new facility that will allow the agency to care for 74 additional persons per day, which will provide a savings to the taxpayers of New Hanover County. While Elderhaus saves thousands of dollars by allowing families to care for the elderly in their homes instead of nursing home facilities, the agency still has operating expenses. There is an immediate need for a cleaning service, dumpster service, feeding more clients, heating and cooling a 7,000 square foot building, and maintaining landscaped grounds. Some of the clients are indigent and others pay on a sliding scale, if needed. United Way, the City of Wilmington, the N. C. Division of Aging, and Social Services are asked to supplement the funds needed for operations. In the history of Elderhaus, no one has been denied entrance into the program because of their inability to pay. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 519 The program is extremely cost effective. The $40 per day fee is $4.44 per hour for the adult day care participants. The $45 per day fee for the adult day health participants is $5.00 per hour, which includes transportation, nutrition, nursing services, and equipment and supplies for a structured activity program. Elderhaus is facing many unknowns for the next fiscal year, but the agency is looking forward to a new era of adult day care, adult day health, and weekend group respite. The Board was requested to consider the full budget request of $96,000 for FY 1998-99. When a patient enters the doors of Elderhaus, the County realizes an immediate savings because these persons are not in nursing homes that costs thousands of dollars. By increasing the capacity per day, more money will be saved by the County. Commissioner Birzenieks inquired as to the number of participants served? Ms. Hale responded Elderhaus is certified to serve 26 participants per day, which will increase to 74 participants when the new facility is opened.. Commissioner Birzenieks asked if Elderhaus did not exist and the expansion did not take place, how many of the participants would become patients in nursing homes? Ms. Hale responded approximately 75% given the fact that many of the participants are already receiving DSS Medicaid funding from Adult Day Health. Commissioner Birzenieks stated that because of Elderhaus, these participants are not placed in nursing homes. He asked the Budget Director what amount of money will be saved to the taxpayers if the full $96,000 funding request is approved for Elderhaus? Budget Director Griffin responded for 20 clients served on an annual basis, the difference between Elderhaus costs and the domiciliary/nursing home costs is approximately $94,000 per year. Commissioner Birzenieks stated, in his opinion, this was a good deal. Chairman Caster, on behalf of the Board, expressed appreciation to Ms. Hale for the presentation. FUNDING REQUEST FROM THE CAROLINA BEACH MAYOR RAY ROTHROCK Mayor Rothrock expressed appreciation to the Board for an opportunity to request funding to be used in completion of the beach access crossovers that were destroyed after Hurricane Fran. Due to compliance to ADA regulations, the project was more costly than anticipated. The crossovers will serve local citizens as well as persons throughout the country when visiting the beach. He stated that any funding assistance would be appreciated. Chairman Caster, on behalf of the Board, expressed appreciation to Mayor Rothrock for the presentation. CHILD ADVOCACY COMMISSION OF THE LOWER CAPE FEAR Mr. Clancy Thompson expressed appreciation for support of the Child Advocacy Commission. People are beginning to recognize the importance of early childhood development and the need to provide the necessary services for every child to reach his or her potential. The Child Advisory Commission is involved in a variety of programs, such as the nutrition program, the child safety program to present abuse and neglect, and a program to work with juveniles. In closing, Mr. Thompson expressed appreciation to the Board for continued support of the Child Advocacy Commission. Chairman Caster, on behalf of the Board, expressed appreciation for the presentation. FRIENDS OF THE FELINES Ms Deesia L. Norton, Vice-President of Friends of the Felines, reported this was a 501-C 3 NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 520 non-profit organization promoting humane population control for feral cats. This is accomplished through a trap/spay-neuter/ return program that works with committed care takers from New Hanover County. After being contacted by a care taker, the cat is carried to one of five veterinarians that donate weekly spays or neuters for feral cats. A rabies shot is given to the cat without a fee. Approximately 700 feral cats have been altered through the program at no cost to New Hanover County. The program provides the care taker with two options: (1) carrying the cat to the Animal Control Center where a $90 fee is charged for euthanasia; or (2) call the Friends of the Feline who will provide a free spay-neuter and rabies vaccination. In closing, Ms. Norton requested the Board to consider the funding request in the amount of $2,775. With 700 feral cats altered through the Friends of Felines, 4,200 kittens will not be born. Within two years, this agency has avoided the birth of 8,400 kittens, which multiplied by the $90 euthanasia fee has provided a savings of $756,000 to the taxpayers of New Hanover County. Chairman Caster, on behalf of the Board, expressed appreciation to Ms. Norton for the presentation. LOWER CAPE FEAR RIVER PROGRAM Ms. Marian T. McPhaul, Executive Director of the Lower Cape Fear River Program at UNCW, expressed appreciation to the County Manager for recommending funding at the current level in the FY 1998-99 budget. Emphasis was placed on the importance of continuing research to assess the processes of the river so that accurate information can be provided to make management decisions now and in the future for the protection of river quality. Chairman Caster, on behalf of the Board, expressed appreciation to Ms. McPhaul for the presentation. Chairman Caster closed the Public Hearing. He advised the Board will consider the recommendations presented when rendering final funding decisions on the budget. BREAK Chairman Caster called a break from 7:50 p.m. until 8:05 p.m. PRESENTATION OF REPORT BY THE COMMUNITY CRIME TASK FORCE Chairman Caster reported the purpose of establishing the New Hanover County Community Crime Task Force was to bring attention to the growing concerns and frustrations expressed over crime in the community and to determine ways to effectively reduce the cause of the problem. He introduced the following members of the Task Force: Mt. Al Corbett, Jr., Chairman, New Hanover County Representative Reverend Alex Maultsby, Vice-Chairman Town of Carolina Beach Representative Mr. Bertrand Cutright, Town of Kure Beach Representative Mr. Carl Black, City of Wilmington Representative Mr. Carl Umstead, New Hanover County Representative Mr. Harold King, Town of Wrightsville Beach Representative Mr. Donald Mapson, City of Wilmington Representative Chairman Caster expressed appreciation to Wilmington Police Chief John Cease and New Hanover County Sheriff Joe McQueen for their assistance in providing information to the Task Force. He requested Mr. Corbett to present the report. Mr. Corbett reported a great deal of knowledge was received from Chief Cease, Sheriff McQueen, District Attorney Carriker, and Judge Blackmore. The report is presented with the intent of this being a living document that will be used and improved upon in the future. The Task Force decided the question to answer was, “What is the problem? After weeks of study, the lack of hope was identified as the main reason for growth in crime. The widening gap NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 521 between the haves and have-nots has caused great frustration among the have-nots. Other reasons included the lack of affordable housing and job training. The Task Force identified that murder, assault involving weapons, robbery, and breaking and entering as the top four crime issues affecting the community. Acknowledgment was expressed for the work that is already underway to reduce crime such as the drug court, cooperation between City/County and Beach Communities, and the City/County Gang Task Force. Greater involvement is needed from higher education institutions, New Hanover Regional Medical Center, the media and corporate sector. Local anti-crime efforts must be able to tap into these valuable resources. The Task Force was extended an opportunity to participate in the Wilmington Police Department Ride Along Program, which presented a first-hand account of inner city troubled areas, prior the group’s work. Several members of the Task Force took advantage of this opportunity. In gathering the information, the law enforcement officials and others were invited to present ideas for crime reduction. Some of these officials were Sheriff Joe McQueen; District Attorney John Carriker; Wilmington Police Chief John Cease; Mr. Kenny House, representing the Coastal Horizons Center; District Court Judge Rebecca Blackmore; Ms. Joanne Marr, representing the Day Sentencing Center; and City Attorney Tom Pollard. Valuable insight was gained from these participants. Listed below in priority order are the recommendations presented in two categories, Enforcement and Prevention and Treatment: Enforcement: 1.Increase law enforcement presence. More officers need to be placed on the street in foot patrols, horse patrols and bicycle patrols in order to more effectively police local neighborhoods. Canine patrols should also be used for crowd control. This is the key to making an immediate impact on crime in the community. 2.Increase minimum prison sentences for crimes committed with weapons. 3.Improve communication technology between courts, enforcement agencies, and the District Attorney. An interfaced computer network needs to be developed that will allow a free flow of information between federal, state, and local agencies. 4.Continue education/training for police officers, including sensitivity and diversity training. More bilingual officers are needed to create better relations between officers and the citizens they protect. 5.Establish a local crime lab. 6.Establish a mobile jail to free up officers from having to transport suspects downtown. The mobile jail could transport larger numbers of suspects to the Magistrate’s office. 7.Encourage the development of a local juvenile detention facility. 8.Develop a computerized fingerprint workstation. 9.Continue to improve cooperation between all law enforcement agencies. 10.Increase salaries for law enforcement officers and provide a career ladder for advancement that keeps officers “on the beat”. 11.Consider placing surveillance cameras in high crime areas. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 522 12.Drug treatment should be available to all persons regardless of insurance coverage or their ability to pay. Prevention and Treatment: Curfew ? A curfew should be enacted on a county-wide basis. Children under the age of 16 should be at home by midnight unless accompanied by a responsible adult (parent or guardian). ? The parent or guardian of a juvenile violating the curfew would be ticketed by the local law enforcement officer. ? A central facility must be established to hold curfew violators until parents can pick them up. ? Parents will be held accountable for the child through a (misdemeanor) civil penalty, which could include community service after repeated violations. Recreation The Task Force believes there is a lack of activities for young people; therefore, the following recommendations are being presented: ? More activities should be offered to children in their neighborhoods. All neighborhoods need to have planned, supervised activities. Such activities must be available in all neighborhoods throughout the county. ? All programs should be structured and monitored by adults. ? Parenting skills could be offered to parents while their children are taking part in these activities. ? Tutoring Programs could be offered as well as job skill-vocational training. Education ? Require uniforms for all public school students. ? A thorough review of truancy regulations is needed to determine how to keep all young people in school. ? Drug education should start at the kindergarten level and should become part of the regular school curriculum, continuing through all grade levels. ? Character education should be offered to encourage the development of “traditional” values. ? Conflict resolution needs to become part of the peer mediation process currently in the school system. Neighborhood Enhancement ? Work with Carolina Power and Light Company to provide better street lighting. ? Community Watch efforts need to be encouraged and expanded. ? Encourage support for more community advocacy programs, and recognize and reward initiatives that better the community. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 523 ? Establish an “Adopt-a-Street” or “Adopt-a-Neighborhood” program similar to the State’s “Adopt-a-Highway” campaign. ? City code enforcement ordinances exist, but more coordination and manpower are needed to prevent deterioration of inner city housing. A county-wide minimum housing code should be enacted and enforced. This needs to become a priority. ? Neighborhood beatifications can lead to pride in the various neighborhoods. Code enforcement and agencies, such as Keep America Beautiful could be included in this effort. Cases must be moved through the courts more quickly. There were 4,000 cases in Superior Court and 35,000 cases in District Court. It cost $40,000 per year to house one juvenile, and $20,000 per year to house one adult. What are the next steps? The Community Crime Task Force feels the establishment of a county-wide curfew and centralized juvenile center will reduce the opportunity for teenagers to join gangs. All of the recommendations cannot occur overnight, but a multi-faceted approach should begin immediately. The Task Force stands ready to continue to work with all municipalities and the county to further define the recommendations. Mr. Corbett expressed appreciation to the Board for the support given to the Community Crime Task Force. Chairman Caster spoke on feeling that drugs would be the major problem, and he requested Mr. Corbett to comment on this finding. Mr. Corbett advised the Drug Court had been effective in better controlling drugs. He emphasized the importance of State funding being continued so the program can be expanded. Commissioner Birzenieks complimented Mr. Corbett and the Task Force for an excellent report, and he suggested moving forward with implementing the recommendations, which will involve every elected official in New Hanover County. He suggested holding a summit of all elected bodies and boards to discuss the findings of the report so procedures can be implemented to reduce crime in the community. Chairman Caster suggested allowing time for the Commissioners to discuss and study the recommendations in the report. Then, he would meet with the Task Force to discuss the idea of holding a summit of all elected officials and bodies to determine how to implement recommendations in the plan. Discussion followed on whether the Task Force had considered holding public meetings. Mr. Corbett stated the Task Force was waiting to receive direction from the Board of County Commissioners before making public presentations. Chairman Caster requested Mr. Corbett to notify him of the next meeting of the Task Force so he could attend and discuss the report. During the interim, he will contact the Mayors of the municipalities about the report. In closing, Mr. Corbett expressed appreciation to the Public Information Officer Mark Boyer, and Deputy County Manager Andrew Atkinson for staff assistance. Mr. Atkinson provided invaluable knowledge about the courts and existing programs for juveniles, and Mr. Boyer greatly assisted in providing information to the public. Discussion followed on the establishment of a local detention center. Deputy County Manager Atkinson advised the report did not suggest creation of a detention center, but did recommend a local juvenile detention center being operated by the private sector. Chairman Caster reported that Ms. Nina Brown, representing the “Fight Crime Now” community organization will be making a presentation to the Board of County Commissioners at the NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 524 June 15, 1998 meeting; therefore, it would be appropriate to schedule discussion of the Task Force Report after this presentation. FIRST READING OF AN AMENDMENT TO THE NEW HANOVER COUNTY CODE, CHAPTER 6, BUSINESS REGULATIONS, ARTICLE II, AMBULANCE SERVICE, SECTION I, II, AND III AND FIRST READING OF THE FRANCHISE AWARD AND AGREEMENT FOR AMBULANCE SERVICE Assistant County Attorney, Kemp Burpeau, reported in order to transfer Emergency Medical Services to New Hanover Regional Medical Center, the following actions are needed: Amendment of New Hanover County Code, Chapter 6, Business Regulations, Article 1. II, Ambulance Service, Section 6-29.1 Rates and Charges and Section 6-23 Regarding the Franchise Ordinance for EMS: The proposed amendment would remove the clause requiring the County to approve ambulance rates, and the notice period for termination without cause would be extended from the present 120 days to 360 days for non-profit franchises. First Reading of the Franchise Award and Agreement for Ambulance Service with New 2. Hanover Regional Medical Center: This agreement would award a franchise for all categories of medical care transport to New Hanover Regional Medical Center. The initial term is ten (10) years with a renewal arrangement for an additional ten (10) years. The agreement would allow the Medical Center to assist the County through recommendations relating to medical director arrangements, franchise administration, and 911 dispatch arrangements. The provision also addresses procedures for a re-conveying or transferring monies or properties back to the County in the event the Medical Service should discontinue EMS Category I Services. Chairman Caster announced that Mr. John Hubbard, the owner of Medical Transportation Specialists, Inc. (MTS), was present and would like to speak. Mr. Hubbard reported MTS does have some concerns about the contract with New Hanover Regional Medical Center. The hospital is requesting Category I, emergency ambulance service, Category II, non-emergency ambulance services, and Category III, critical care. Currently, MTS provides non-emergency ambulance service to the citizens of New Hanover County. The company has provided the service since 1987, and the current franchise is due for renewal on June 30, 2002. It is the intent of MTS to continue to serve the citizens of New Hanover County. Mr. Hubbard requested the Board not to grant Category II, non-emergency ambulance services, in the contract with New Hanover Regional Medical Center for the following reasons: ? To grant the non-emergency franchise would be an expansion of the current EMS System. This is not currently provided. ? Non-emergency ambulance services have traditionally been a function of private enterprise. MTS has provided the service since 1987 and a substantial amount of money has been saved for New Hanover County. It is estimated it would cost the County in excess of $1 million to provide the services currently provided by MTS. ? The provision of a franchise should be based on need. MTS understands why the Medical Center wants to provide non-emergency services, but there is no need at the present time for the hospital to provide the service. ? With the size of the New Hanover County market, it would be extremely difficult for two non-emergency services to survive. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 525 ? The hospital does not require a franchise to transport patients from a facility in New Hanover County to a facility outside the county, or to transport patients from outside the county into the county. These are not franchise issues. ? The hospital does not need a Category II non-emergency ambulance franchise in order to operate the emergency medical service. In closing, Mr. Hubbard advised that MTS should be the provider of the non-emergency ambulance service. The company does not feel it should be placed in a competitive position with a county agency to provide a service that has been provided to the county for eleven years. It is not a legitimate function of county government to compete with private enterprise. The goal of county government should be to transfer services to the private sector. MTS is willing to work in a cooperative manner with the Medical Center under the new entity to insure the needs of the citizens will continue to be met. Commissioner Davis asked Mr. Hubbard if he had discussed these concerns with the administrative staff of the Medical Center? Mr. Hubbard responded that discussion has been held, and there is continuing dialogue. MTS would like to continue to provide the service, which means the Medical Center does not need a franchise. Chairman Caster requested an explanation from the Assistant County Attorney about whether the franchise with MTS would remain in effect until 2002. Assistant County Attorney Burpeau advised the MTS arrangement is a franchise award that will remain in effect through June 30, 2002. However, annually the Board has a funding agreement to subsidize $40,000 of MTS costs, which will expire June 30, 1998. If Board decides not to renew the funding agreement, the franchise will remain in effect. Dr. Bill Atkinson, President/CEO of New Hanover Regional Medical Center, reported the hospital has requested Categories I-V, which is emergency, non-emergency, critical care transport, water rescue operation, and air mobile capabilities. It is felt these services are needed to provide a first rate 911 emergency service and general service capability. The convalescent service is an integral part of emergency services. The Medical Center desires to work with MTS in any way possible; however, the Medical Center must be involved in the provision of all forms of transportation. Also, the convalescent side is a full paid part of the ambulance industry. If the Medical Center is willing to accept a $2 million plus service, there needs to be an offset to keep costs down on emergency services. This is the methodology of balancing the costs of providing the service. Chairman Caster commented on the need to protect the private sector, and he asked Dr. Atkinson if MTS would be able to remain in business under the proposed agreement? Dr. Atkinson responded the Medical Center would like to work with MTS, but everyone must remember that some of the billing for the service will go to the hospital. The Medical Center must take care of its own needs. In order to render a quality emergency medical service, the Medical Center must have the ability to provide all levels of emergency and non-emergency services to enhance the service in the future. Commissioner Birzenieks reminded the Board that transferring emergency medical services will save two cents on the tax rate. Chairman Caster, again, expressed concern for the government taking over a private business and asked if there was a way to keep MTS in business and allow the Medical Center to operate a quality service? Dr. Atkinson stated the agreement was not designed to hurt MTS. A great deal of discussion has been held on this issue. There are files on concerns about the convalescent service being provided by MTS to hospital patients. It is felt the proposal presented is an appropriate way to operate a NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 526 comprehensive medical emergency service system. Deputy County Manager Atkinson presented background information on the EMS service provided by the County and stated during this time, there was no insurance coverage to assist with payment of the service. The County felt that contracting out the service to MTS would be a better way to perform the non-emergency transports. MTS has provided excellent service to New Hanover County; however, staff feels in order to provide a comprehensive plan for ambulance service, the Medical Center should have control of all types of ambulance services. Mr. John Hubbard stated that operating a non-emergency service was difficult in good economic times. If the Medical Center takes one non-emergency transport, this creates competition. MTS is willing to work with the hospital in any way possible. With reference to quality issues noted by Dr. Atkinson, the MTS non-emergency service has been a relatively complaint free business for eleven years. To hear comments from Dr. Atkinson about the quality of MTS service is of concern when the Medical Center is trying to operate the service. MTS should not have to compete with county government. MTS is willing to provide the service, and work with the new entity to insure the needs of the citizens are met. MTS does not feel the Medical Center needs a non-emergency franchise, for a service not provided by the county, in order to meet the hospital’s needs. This becomes an expansion of a government system into the private sector, which is not right. Commissioner Howell spoke on the need to work out the problem and expressed concern for the government running a person out of business. Chairman Caster stated there are two sides to the issue: (1) concern for competing with the private sector; and (2) the need to develop a comprehensive emergency medical service that will better serve the community. County Manager O’Neal reported during the past eleven years, MTS and the County EMS system have complimented each other. The Medical Center will be operating the system and it is reasonable for the hospital to take a comprehensive look in terms of how the non-emergency transfer process should occur to provide quality emergency medical services to the entire community. Commissioner Davis expressed concern for discussing the transfer of the service over a year ago, and stated no discussion ever occurred on any differentiation between emergency and non- emergency services. Vice-Chairman Greer reported that no private discussion did occur because these were considered separate services. In his opinion, the Board needs to protect the private sector. He challenged the Medical Center to work as closely as possible with MTS to resolve the problem. Discussion was held on whether the Board should vote on the two requests. Assistant County Attorney Burpeau explained it would be appropriate to vote on both issues if the transfer is to be made by July 1, 1998. The franchise cannot be approved on the first reading. County Manager O’Neal commented on the complexity of the issue and recommended holding a Work Session on Thursday, June 11, 1998 to thoroughly review the proposal. Mr. Hubbard requested the Board to adopt the franchise ordinance with the exception of Category II. He expressed a desire to be involved in the Work Session and stated unfortunately MTS was not involved in discussions that were started a year ago. County Manager O’Neal advised the Work Session was open to the public. Mr. Hubbard stated MTS would like to be involved in the process. Commissioner Birzenieks reminded Mr. Hubbard and the Board that discussion was held on the transfer of emergency medical services before Dr. Atkinson was hired as President/CEO of the Medical Center. Since Dr. Atkinson’s arrival, the Medical Center has a far more open environment NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 527 with better communications. He commented on appreciating Mr. Hubbard’s feeling, but stated the environment at the hospital has changed. Chairman Caster recommended moving forward with voting on the two issues. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell to adopt a ordinance amending Chapter 6, Business, Regulations, Article II, Ambulance Service, Section 6-29.1, Rates and Charges and Section 6-23, upon the first reading of the ordinance. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye:Commissioner Birzenieks Commissioner Davis Commissioner Howell Vice-Chairman Greer Voting Nay:Chairman Caster Motion: Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer to approve the Franchise Award and Agreement (Contract #97-0368) with New Hanover Regional Medical Center upon the first reading. Upon vote, the MOTION CARRIED UNANIMOUSLY. A second reading will be required for final approval of the ordinance and franchise agreement on June 15, 1998. Consensus: After further discussion, it was the consensus of the Board to hold a Work Session on Thursday, June 11, 1998, at 7:30 A.M. in Room 501 of the New Hanover County Administration Building. Upon vote, the MOTION CARRIED UNANIMOUSLY. PUBLIC HEARING TO CONSIDER REZONING TWO ( 2) ACRES IN THE 5600 BLOCK OF CAROLINA BEACH ROAD TO B-2 BUSINESS FROM R-15 RESIDENTIAL (A-624, 5/98) Chairman Caster opened the Public Hearing. Planning Director, Dexter Hayes, reported with very little discussion, the Planning Board voted 4 to 0 to recommend approval of the petition as submitted. The Planning Board agreed with Staff’s analysis that the existing zoning pattern had made the site less appealing for development under its current R-15 Residential designation and the change was consistent with recent zoning decisions. No opposition was expressed at the Planning Board meeting. Planning Director Hayes recommended approval of the rezoning request if no opposition is present. Chairman Caster inquired as to whether anyone from the public would like to speak in opposition to the rezoning request. No comments were received. Chairman Caster closed the Public Hearing. Motion: Commissioner Howell MOVED, SECONDED by Commissioner Birzenieks to rezone two (2) acres in the 5600 block of Carolina Beach Road to B-2 Business from R-15 Residential as recommended by the Planning Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF ZONING AREA NO. 4 OF NEW HANOVER COUNTY, NORTH CAROLINA ADOPTED APRIL 7, 1971 is hereby incorporated as a part of the minutes and is contained in Zoning Book I, Section 4, Page 53. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 528 PUBLIC HEARING TO CONSIDER A REQUEST TO REZONE SEVEN (7) ACRES IN 8400 BLOCK OF MARKET STREET (EAST SIDE) TO B-1 BUSINESS FROM R-15 RESIDENTIAL (Z-625, 6/98) Chairman Caster opened the Public Hearing. Planning Director, Dexter Hayes, noted that resource protection encourages low density residential use providing the density does not exceed 2.5 dwelling units per acre. Non-residential development is permitted if important natural resources are not negatively impacted. Planning Director Hayes reported the Planning Board voted 4 to 0 to recommend denial of the applicant’s petition, noting that approval would be inconsistent with the Land Use Plan and contrary to existing policies as outlined by staff. Before making that decision, the Board asked the applicant if he would be willing to resubmit the petition under conditional use district guidelines because a specific plan for the site would make it easier to judge the impact of converting the land to commercial uses. Despite the offer, the applicant advised the Planning Board that he wanted to proceed because he did not have a specific plan to submit. One adjacent property owner spoke in favor of the request. There was no opposition expressed at the Planning Board meeting. Chairman Caster asked if the petitioner would like to comment? Mr. Harry Hamilton, representing the petitioner, Mr. Shepard, reported the Planning Board felt a comprehensive plan should be submitted; however, the petitioner felt the property should be rezoned before spending money on a plan when the structure will be leased. Mr. Shepard is constructing a $250,000 home behind the site to control the development on the property. Some of the prime developers in Wilmington have been contacted to develop a first class commercial structure on the site that will enhance the Porters Neck area. Mr. Shepard does not want a gas station placed on this property. The Board was requested to approve the rezoning so the petitioner can work closely with the Planning Department in developing a first class project. Planning Director Hayes stated the Planning Board was concerned about the size of the parcel which would lend itself to residential development. Currently, there is no need to expand the current commercial corridor with the Porters Neck Shopping Center that has just been constructed. Commissioner Howell informed Mr. Hamilton that if the rezoning is approved without a site plan, the Board has no assurance a quality commercial structure will be placed on the land. Mr. Hamilton stated the people who want to develop the property desire to provide quality development. Chairman Caster asked if anyone from the public would like to speak? No comments were received. Chairman Caster closed the Public Hearing. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis to DENY the request based upon the need to have a site plan so the Board will know the type of commercial development that will occur on the site before allowing any further commercial uses along the Market Street corridor. Upon vote, the MOTION CARRIED UNANIMOUSLY. PUBLIC HEARING TO CONSIDER REZONING 2.8 ACRES AT THE NORTHWEST CORNER OF PILOT’S RIDGE ROAD TO O-I OFFICE AND INSTITUTION FROM R-15 RESIDENTIAL AND B-2 BUSINESS (Z-626, 5/98) Chairman Caster opened the Public Hearing. Planning Director, Dexter Hayes, reported that after a lengthy discussion, the Planning Board voted 3 to 0 to recommend that only Parcel J be rezoned to O-I Office and Institution from R-15 Residential and B-2 Business. In support of that position, the Board noted that O-I Zoning NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 529 would be more compatible with adjacent residential uses in Pilot’s Ridge while offering a more realistic transition to commercial zoning to the north. The Chairman of the Planning Board recused himself because he represents the owners of the well site in issues before the State Utilities Commission. Two people spoke in opposition, one an adjoining property owner and the other representing one of the property owners. Both argued that rezoning the property would allow land uses incompatible with established residential uses located along Pilot’s Ridge Road, cause property values to decline, and create a less than appealing living environment. One of them was concerned about storm water management and the private street serving the subdivision. The Planning Board requested Staff to look at the remaining B-2 Zoning within the Pilot’s Ridge development. Chairman Caster inquired as to whether the petitioner or any other persons present would like to comment? Mr. Larry Sneeden, representing the petitioner, commented on the original rezoning and stated the well site in the rear was a non-residential use that would require an additional setback of 120 feet; however, after learning that Office and Institution zoning does not require the additional setback, the petitioner feels proposed Office and Institution would provide a better transition between the Masonboro Shopping Center intense use and residential properties. The petitioner is pleased with the recommendation approved by the Planning Board. Commissioner Howell asked if the drainage issue had been resolved? Mr. Sneeden responded the petitioner will install a culvert under Pilot’s Ridge Road to allow the water to flow to the south. The N. C. Department of Transportation will place a drainage ditch south to allow the water to flow to a suitable outlet. The drainage in the area should be improved. Chairman Caster closed the Public Hearing. Motion: Commissioner Howell MOVED, SECONDED by Commissioner Birzenieks to rezone Parcel J to Office and institution from R-15 Residential and B-2 Business as recommended by the Planning Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE REZONING MAP OF ZONING AREA NO. 4 OF NEW HANOVER COUNTY, ADOPTED APRIL 7, 1971 is hereby incorporated as a part of the minutes and is contained in Zoning Book I, Section 4, Page 55. PUBLIC HEARING TO SOLICIT CITIZEN COMMENT REGARDING THE HUD DISASTER RECOVER INITIATIVE PROGRAM ALLOCATION OF $1,800,000 TO ASSIST NEW HANOVER COUNTY IN ITS HURRICANE RECOVERY EFFORTS Assistant County Manager, Dave Weaver, reported the U. S. Department of Housing and Urban Development has allocated $1,800,000 for hurricane recovery under the Disaster Recovery Initiative program. The following proposal was presented: Sewer Connection Assistance for Wilmington/Hanby Beach (revolving loan fund) $ 288,000 Castle Hayne Phases I & II Sewer connection assistance (revolving loan fund) 207,000 Sewer construction 431,586 South end of Wrightsville Beach (property acquisition) 300,000 Snag and Drag Project 376,584 Carolina Beach Fire/Police Station (new construction) 250,000 Total Proposed Costs $1,853,170 NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 530 Chairman Caster opened the Public Hearing and inquired as to whether anyone present would like to comment on the projects presented? No remarks were received. Chairman Caster closed the Public Hearing. CONSENSUS: It was the consensus of the Board to authorize staff to file the application based on the projects presented. CONSIDERATION OF APPROVAL FOR SOUTHEASTERN CENTER TO HOLD TITLE TO THE CAPE FEAR RESPITE CARE HOME County Manager O’Neal reported the Southeastern Center provides respite care services to developmentally disabled clients within Brunswick, Pender, and New Hanover Counties. These services are provided in the Cape Fear Respite Care House at 202 Donchester Place in Echo Farms. This program was previously owned by the Cape Fear Respite Board of Directors; however, the board is now defunct and the operations of the program have been absorbed by the Southeastern Center. The Center would like to purchase the home in order to continue services in the same location. The house is appraised at $225,999, and the Center will be paying approximately $120,000, which represents the current mortgage balance. North Carolina General Statute 122C-147 requires the Southeastern Center to obtain approval from all three Boards of County Commissioners before the Southeastern Center can purchase and hold title to the real property. Motion: Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Greer to adopt a resolution authorizing the Southeastern Center to purchase and hold title to the Cape Fear Respite Care Home located at 202 Donchester Place in Echo Farms. Upon vote, the MOTION CARRIED UNANIMOUSLY. SOLICITATION OF NOMINATIONS FOR THE COASTAL RESOURCES COMMISSION Chairman Caster advised he had made contact with an individual about serving on the Coastal Resources Commission; however, that person was not interested in serving. He asked if any member of the Board had recruited an applicant. Commissioner Davis asked if the Board should endorse the reappointment of Courtney Hackney? Assistant County Manager Weaver suggested writing a letter to Governor Hunt endorsing the reappointment of Mr. Hackney. Consensus: It was the consensus of the Board to authorize the Chairman to write a letter to Governor Hunt requesting the reappointment of Mr. Hackney. MEETING OF THE WATER AND SEWER DISTRICT Chairman Caster convened from Regular Session to hold a meeting of the Water and Sewer District from 9:01 p.m. until 10:05 p.m. DISCUSSION OF PURCHASING AIRLIE GARDENS County Manager O’Neal advised that New Hanover County has an opportunity to apply for a grant in the amount of $6,000,000 to the N. C. Clean Water Management Trust Fund. The grant would be used to fund a multi-faceted initiative to address water quality issues in the Bradley Creek watershed. This initiative includes the purchase of Airlie Gardens. The grant must be submitted no later than June 1, 1998. Conversations have been held with the Corbett family and further negotiations will be required before the offer is approved. He requested Attorney Camilla M. Herlevich to comment on the components of the grant application. Attorney Herlevich, Director of the N. C. Coastal Land Trust, a non-profit organization interested in preserving coastal North Carolina resources, expressed appreciation to the Corbett family for providing an opportunity to enter discussions about preserving Airlie Gardens. She also NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 531 expressed appreciation to Chairman Caster and Vice-Chairman Greer for entertaining the possibility of New Hanover County purchasing Airlie Gardens. She advised the application would be forwarded to a body that is primarily charged with protection and restoration of clean waters and surface waters of the State of North Carolina. The application will be for a number of other projects that will contribute to the enhancement of Bradley Creek. Funding will be used for stormwater runoff, erosion control and other riparian buffer projects along Bradley Creek. The people in the County are very supportive of the preservation of Airlie Gardens. In closing, Attorney Herlevich reported a number of other considerations will have to be negotiated before a price can be discussed for the purchase of Airlie Gardens; however, submission of the grant application will be the first step toward preserving this site. Chairman Caster commented on holding several conversations with the Corbett family and stated there is an interest to preserve Airlie Gardens. Numerous telephone calls and letters have been received in the office from citizens supporting the initiative. This is a unique opportunity for the County to preserve Airlie Gardens. Vice-Chairman Greer commented on being excited about the opportunity to preserve Airlie Gardens and expressed appreciation to Ms. Herlevich for her assistance. Commissioner Davis requested to be recused from voting on this matter because he is related to the Corbett family. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell to recuse Commissioner Davis from voting on this issue. Upon vote, the MOTION CARRIED by a 4 to 0 vote. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell to authorize submitting the grant application. Upon vote, the MOTION CARRIED as follows: Voting Aye: Commissioner Birzenieks Commissioner Howell Vice-Chairman Greer Chairman Caster Recused: Commissioner Davis DISCUSSION OF BUDGET REQUESTS County Manager O’Neal requested the Board to provide direction on the budget requests received so an ordinance can be prepared for the June 15, 1998 meeting. After a lengthy discussion on the various requests, a majority of the Board agreed to provide funding to the following organizations: Girls, Incorporated $ 7,400 WHET$ 8,000 Health Educator I position $33,400 Elderhaus (Additional funding) $ 7,000 WHQR (Public Radio) $ 3,000 Chairman Caster stated, for the record, he was not in support of funding Public Radio or the WHET project. Commissioners Davis stated, for the record, he was not in support of funding the WHET project. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 532 Chairman Greer advised that Mark Stricklin requested him to report that the Film Commission was pleased with the funding recommended by the County. Commissioner Birzenieks expressed disappointment that an employee climate survey was not included in the School budget. After numerous discussions with teachers, discipline and a safe teaching environment is of utmost importance. With the recent change in administration, this would be an ideal time to conduct an employees climate survey. Chairman Caster recommended meeting more frequently with the Board of Education to discuss issues of discipline, employee morale and other items that need to be addressed. It appears that appropriating more funding to the schools does not correct these problems. A lengthy discussion followed on the desire of the Board to adopt a budget without an increase in the tax rate. Budget Director Griffin presented recommendations for maintaining the current tax rate. Discussion followed on delaying the filling of new positions for six months, particularly in the Sheriff’s Department. County Manager O’Neal advised he felt Sheriff McQueen and the other departments would not have a problem as long as the positions were approved in the budget. After a lengthy discussion on using the fund balance, Chairman Greer stated the taxpayers voted to increase the tax rate by one cent when approving the two bond issues last fall; therefore, to spend $1.8 million of the fund balance would be foolish when no real budget cuts have been made. He stressed the importance of using the fund balance for capital projects, such as the construction of tennis courts at Pilots Ridge. County Manager O’Neal stated that staff would not recommend using the fund balance if it was financially irresponsible. Commissioner Birzenieks requested the Finance Director, Bruce Shell, to comment on whether he would be comfortable with using the fund balance. Finance Director Shell responded that personally he was in favor of preserving the fund balance and increasing the tax rate by one cent to cover increased debt service from the recently approved bond issues. The year before a tax revaluation is always tight. Revenues have been budgeted more aggressively than in the past; therefore, he was less comfortable with using more of the fund balance. Commissioner Davis spoke on the need to adopt a budget without a tax increase, and he urged staff and the Board to consider this request. Vice-Chairman Greer objected to using more of the fund balance and stated he felt the tax rate should be increased by one cent. Commissioner Birzenieks commented on feeling that the tax rate should not be increased and stated after hearing the recommendation from the Finance Director, he needed more time to think about this issue before rendering a decision. He asked if two ordinances could be prepared, one without a tax increase and one with a one cent tax increase. Consensus: After further discussion, it was the consensus of the Board to request staff to prepare two budget ordinances, one without a tax increase and the other with a one cent tax increase. Data is to be provided showing exactly how the budget will be balanced with a one cent tax increase and without a tax increase. ADDITIONAL ITEMS - COUNTY MANAGER Announcement of Deputy County Manager Andrew J. Atkinson Being Requested to Serve as Chairman of the United Way Campaign County Manager O’Neal announced that since Mr. Steve Purves has accepted a position with NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 26 REGULAR MEETING, JUNE 1, 1998PAGE 533 another hospital in South Carolina, the United Way has requested Deputy County Manager Atkinson to serve as Chairman of the United Way Campaign for the ensuing year. Chairman Caster, on behalf of the Board, congratulated Mr. Atkinson for this appointment. Announcement of Emergency Management Director Being Invited to Address the Congressional Staff About Local Efforts of a Disaster Resistant Community County Manager O’Neal announced that Emergency Management Director Dan Summers has been asked to address a congressional staff on Wednesday about the local efforts of a disaster resistant community. He will be the guest of U. S. Secretary of Emergency Management, James Whitt, and he will make a presentation at the National Press Club in Washington, D. C. New Hanover County was one of only a few counties selected to attend and participate in the event. ADJOURNMENT Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Caster adjourned the meeting at 11:49 p.m. Respectfully submitted, Lucie F. Harrell Clerk to the Board