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1997-02-17 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 836 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, February 17, 1997, at 9:00 A. M. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Commissioners Buzz Birzenieks; Ted Davis, Jr.; Charles R. Howell; Vice-Chairman William A. Caster; Chairman Robert G. Greer; County Manager, Allen O'Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Greer called the meeting to order and welcomed everyone present. INVOCATION AND PLEDGE OF ALLEGIANCE Health Director, Robert S. Parker, gave the invocation. Commissioner Davis led the audience in the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Greer announced that three minutes had been reserved to allow anyone from the public to introduce an item not listed on the Regular Agenda or comment on an item listed on the Consent Agenda. He requested all persons speaking to limit their remarks to three minutes. The following items were presented: Discussion of Public Participation on Zoning Text Amendments Mr. Curtis Wright, representing the Concerned Citizens of the Middle Sound/Ogden Area, expressed concern for the recent newspaper article regarding possible changes to the Zoning Ordinance that would reduce the amount of public discussion and open debate held on proposed text amendments going before the Planning Board. He requested the Board to think very carefully before adopting a resolution that would provide authority for the Board of County Commissioners to reject a proposed text amendment without this request being heard by the Planning Board. Chairman Greer strongly objected to the manner in which the article appeared in the Star-News and assured Mr. Wright that the Commissioners had no intention of abolishing the Planning Board or limiting open debate on any item that could affect the citizens of New Hanover County. He advised the proposed changes were discussed because the Board does not receive advance notification about major text amendments being presented to the Planning Board. When receiving calls from concerned citizens regarding proposed text amendments, the Commissioners are placed in an awkward position by not being knowledgeable about a particular issue. The Commissioners feel the Board should be involved at the beginning of the process in lieu of having no involvement until the end of the process. Vice-Chairman Caster agreed and voiced concern about reading the article which was not indicative of the discussion that was held at the Thursday morning staff meeting. Announcement of Free Trees to be Received by New Hanover County on March 7, 1997, from the City of Mobile, Alabama Ms. Nancy Pritchett, Director of Keep America Beautiful, reported on the new program implemented for replanting trees after Hurricanes Bertha and Fran. She advised the program had been successful because of the tremendous interest shown by the community that has resulted in the replanting of 62,000 new trees. Ms. Pritchett advised that Keep America Beautiful would be receiving a free gift of 900 two-year old hardwood seedlings from NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 837 the City of Mobile, Alabama. The trees will be shipped on March 5, 1997, and will arrive in Wilmington on March 7, 1997. Keep America Beautiful of Mobile, Alabama, has been working with NBC to arrange a time slot on the March 5, 1997, Today Show to televise the shipment of trees to Wilmington. The Mayor of Mobile, Alabama would like for the Chairman of the Board to be available to participate in the broadcast. Ms. Pritchett presented an application and brochure on the Cape Fear Tree Recognition Program. This program was established in 1997 to identify and document existing trees in order to provide historical reference and assist in their preservation. She encouraged everyone to participate in the tree registration program under one of the following categories: keepsake trees, gathering trees, or treasured trees. Commissioner Birzenieks complimented Ms. Pritchett for the outstanding job performed in the promotion of a successful tree replanting program. He advised the N. C. Azalea Festival would be held in Wilmington on April 10-13, 1997, and he expressed concern for the amount of litter in the community that will be seen by the thousands of visitors coming into New Hanover County. He asked if a clean-up project could be implemented immediately to involve local civic groups and organizations as well as request the N. C. Department of Transportation to use prison inmates to perform roadside litter projects. Ms. Pritchett advised that April was "Adopt a Highway" month in New Hanover County and stated the local N. C. Department of Transportation would be involved with roadside clean-up. Also, she could use community service workers each Saturday to assist with picking up litter. Consensus: After further discussion, it was the consensus of the Board to authorize the Chairman to write a letter to the local office of the N. C. Department of Transportation requesting assistance with removing litter from the roadsides through the use of prison inmates. APPROVAL OF CONSENT AGENDA Chairman Greer requested the Board to remove Consent Agenda Items 3 and 4 for further discussion. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Howell to remove Consent Agenda Items 3 and 4 with approval of the remaining items as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes The Commissioners approved the following sets of minutes as presented by the Clerk to the Board: Regular Meeting - February 3, 1997 Retreat - January 17-18, 1997 Acceptance of Emergency Management Grant For Fiscal Year 1996-1997 and Approval of Associated Budget Amendment #97-0119 The Commissioners authorized acceptance of the 1996-1997 Emergency Management grant in the amount of $15,665 and approved the associated Budget Amendment as listed below. The funds will be used to partially pay for personnel services, and the required match is already budgeted in the current fiscal year. Budget Amendment #97-0019 Emergency Management DebitCredit Emergency Management Grant $5,165 NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 838 (Budget Amendment #97-0119 continued) Debit Credit Salaries $4,580 FICA 355 Retirement 230 Purpose: To increase the budget to the actual amount of the grant award for FY 1996-1997. Authorization for Advertisement of Tax Liens on Real Property - New Hanover County Tax Department The Commissioners authorized the Collector of Revenue, Patricia J. Raynor, to advertise tax liens on real property pursuant to N.C.G.S. 105-369. The advertisement will be published on March 8, 1997. All 1996 real estate accounts that have not been paid by 5:00 P.M. on Tuesday, March 4, 1997, will be advertised. Release of Taxes Barred by N.C.G.S. 105-378 - Tax Department The Commissioners authorized the Collector of Revenue, Patricia J. Raynor, to release any taxes after ten years from the due date in accordance with N.C.G.S. 105-378. The following 1986 charges were presented for release: New Hanover County $118,367.42 New Hanover County Fire District 3,353.89 City of Wilmington 50,843.44 Wrightsville Beach 3,520.33 Carolina Beach 6,074.27 Kure Beach 726.06 Total $182,885.41 Acceptance of Tax Collection Reports Through January 31, 1997 The Commissioners accepted the following Tax Collection Reports through January 31, 1997, as presented by the Collector of Revenue, Patricia J. Raynor: New Hanover County Tax Collections New Hanover County Fire District Tax Collections Copies of the reports are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXIII, Page 34. Value Adjustment for Michael B. Aldridge - Tax Department The Commissioners authorized a value adjustment in the amount of $46,440 to Michael B. Aldridge for certain vehicles that were valued too high after a physical inspection by tax personnel. Adoption of Resolution Awarding Bid #97-0207 (Contract #97-0207) to Eastern Technology Associates, L.L.C. for the Purchase of RISC 6000 for the Library and Approval of Associated Budget Amendment #97- 0120 The Commissioners adopted a resolution and associated Budget Amendment to award the only bid received to Eastern Technology Associates, L.L.C. in the amount of $94,595 for the purchase of a RISC 6000 to enhance the computer system at the New Hanover County Library. The Chairman was authorized to execute the necessary contract documents. #97-0120 - Library Debit Credit Library Lost Books $4,966 Contribution 6,034 Capital Outlay Equipment $11,000 Purpose: To budget greater than estimated revenue to cover the additional cost of an automation system for the Library. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 839 A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 34. A copy of the contract is on file in the Legal Department. Adoption of Resolution To Request the N. C. Department of Transportation to Add Roads in the Apple Valley Subdivision to the State Highway System The Commissioners adopted a resolution to request the N. C. Department of Transportation to add roads in Apple Valley Subdivision to the State Highway System. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 34. Approval of Budget Amendment #97-21 - I-40 Business Park Capital Project The Commissioners approved the following Budget Amendment: I-40 Business Park Capital Project Debit Credit I-40 Business Park Capital Project Contribution from NCDOT $117,000 Capital Project Expense $117,000 (NCDOT portion of Vision Software access road) Purpose: To increase the budget for contribution from NCDOT for the access road to Vision Software. New Hanover County will remit the $117,000 to Vision Software since the company paid for the construction of the road. Approval of Budget Amendment #97-0121 - Health/Children's Special Health Services Debit Credit Health/Children's Special Health Services Contributions $3,512 Salaries $1,182 Supplies 593 Capital Outlay/Equipment 1,737 Purpose: To budget a donation received from the Wilmington Rotary Club for temporary salaries, a computer, and a printer for the Children's Orthopedic Clinic. Approval of Budget Amendment #97-0118 - Cape Fear Museum The Commissioners approved the following Budget Amendment: #97-0118 - Museum Debit Credit Grassroots Science Grant $50,000 Salaries $20,717 Temporary Salaries 10,733 FICA 2,406 Retirement 999 Medical Insurance 2,904 Disability Insurance 48 Contract Services 4,500 Travel 3,693 Administrative Fee 1,500 Capital Outlay 2,500 Purpose: To budget additional Grassroots Science grant received by the Museum for FY 1996-97. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 840 Adoption of Resolution Proposing Acceptance of the Offer to Purchase Real Property Located at 1112 Dawson Street The Commissioners adopted a resolution to sell jointly owned surplus property by the City of Wilmington and New Hanover County to the New Covenant Holiness Church, 1112 Dawson Street (R0054-10- 029-023.000) in the amount of $1,960. The property has an ad valorem tax value of $2,974 as of 1989. The offer will be duly advertised for upset bid. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 34. Adoption of Resolution Authorizing Conveyance of Lots to Wilmington Housing Finance and Development, Inc. The Commissioners adopted a resolution conveying the County's interest in jointly-owned lots as listed below to Wilmington Housing Finance and Development, Inc. for construction of an owner- occupied, single-family residence. Parcel Number Address Tax Value RO048-06-006-030.001 1408 Stanley Street $ 500 R0048-13-018-013.000 719 Campbell Street $1,545 A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 34. DISCUSSION AND APPROVAL OF CHANGE ORDER TO CONTRACT #96-0254 WITH POST, BUCKLEY, SCHUH & JERNIGAN, INC. AND ADOPTION OF RESOLUTION AWARDING CONTRACT #97-0269 TO POST, BUCKLEY, SCHUH & JERNIGAN, INC. FOR PHASE II CLOSURE DESIGN OF CELL 1 AT THE NEW HANOVER COUNTY LANDFILL Chairman Greer requested an explanation of the services performed under the proposed change order in the amount of $26,738. Director of Environmental Management, Ray Church, reported when the original proposal was submitted by Post, Buckley, Schuh & Jernigan, Inc. to prepare the permit application and construction drawings, the additional data now required by new federal Subtitle D regulations was not included in the proposal. This information has already been prepared by the engineering firm and is in the process of being reviewed by the State. Post, Buckley, Schuh & Jernigan, Inc. had to generate maps and drawings to show topography and land use around the landfill; prepare revisions to the Transition Plan in sections describing operations, cell life, and leachate generation; prepare engineering plan calculations; prepare technical specifications; and develop a Construction Quality Assurance Plan. Chairman Greer asked if this item could be postponed until the next meeting? Director Church advised that Post, Buckley, Schuh & Jernigan, Inc. had already completed the necessary documents in order to meet time constraints of the N. C. Division of Solid Waste; therefore, the purchase order was to pay the engineering firm for services rendered. Discussion was held on constant changes in federal regulations that increase the cost of local government projects. Vice-Chairman Caster commented on a change in stormwater regulations that will increase a Phase I permit application by $600,000, and he strongly objected to local governments having to pay the difference in the cost of capital projects because of state and federal regulations. Vice-Chairman Caster requested the Commissioners and the County Manager to discuss this matter with the U. S. Congressmen at the Legislative Conference to be held in Washington, D. C., on March 1- 4, 1997. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 841 County Manager O'Neal reported that an appointment had been made with Senator Faircloth's assistant to discuss issues of concern, and he advised this item would be placed on the list. Chairman Greer commented on Consent Agenda Item 4 and asked if the trash could be carried to the Landfill in Sampson County in lieu of expanding Cell 1? Director Church advised the cost of transporting waste to the Landfill in Sampson County was $52.50 per ton charged as follows: Disposal Cost $26.00 per ton Transportation & Operation Costs $26.50 per ton Director Church advised the disposal and operation costs for the New Hanover County Landfill was $32.00 per ton; therefore, it would be more cost-effective to use the local landfill. Motion: After further discussion, Chairman Greer MOVED, SECONDED by Vice-Chairman Caster to approve the change order in the amount of $26,738 to the contract with Post, Buckley, Schuh & Jernigan, Inc. and adopt a resolution awarding a contract to Post, Buckley, Schuh & Jernigan, Inc. in the amount of $46,046 to provide design services for closure of Cell 1 at the New Hanover County Landfill. The Chairman was authorized to execute the contract documents. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 34. A copy of the change order and contract are on file in the Legal Department. PRESENTATION OF NEW HANOVER COUNTY RETIREMENT PLAQUES County Manager O'Neal requested the following employees to step forward to receive retirement plaques: Name Years of Service Eva Catherine Miles, Health Dept. 22 years & 5 months Betty V. Ayala, Tax Department 28 years & 11 months Chairman Greer, on behalf of the Board, expressed appreciation to these employees for their years of dedicated service and presented a retirement plaque to each employee. He wished them a happy and healthy retirement. A round of applause was given to these employees. PRESENTATION OF NEW HANOVER COUNTY SERVICE AWARDS County Manager O'Neal requested the following employees to step forward to receive service awards: Name Years of Service Donald C. Kuhnle, MIS Department 5 Anne N. Colvard, Department of Social Services 10 Brenda K. Hewlett, Sheriff's Department 15 David V. Barkley, N. C. Cooperative Extension 20 Elizabeth A. Schulz, Department of Social Services 25 Chairman Greer, on behalf of the Board, expressed appreciation to the employees for their dedicated years of service and presented a service award to each employee. A round of applause was given to these employees. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 842 PRESENTATION ON RESULTS OF THE GROUNDWATER STUDY OF THE NORTHEASTERN PART OF NEW HANOVER COUNTY PERFORMED BY EDWIN ANDREWS AND ASSOCIATES, P.C. Mr. Hank Lyon, Chairman of the Groundwater Task Force, reported the mission of the Task Force was to study groundwater resources and determine whether there was sufficient groundwater to develop a County drinking water system. As the study process evolved, the Task Force decided to concentrate on the recharge area for the aquifers located in the north central part of the county. After completion of the study, it was found that sufficient groundwater was available and suitable for development of a drinking water system. The following recommendations of the Groundwater Task Force were presented: (1)Proceed with development of a framework for planning a County drinking water system. (2)Develop the groundwater resource with current water supplies, namely surface water, so these programs can be used conjunctively and simultaneously. (3)Move forward with wellhead protection planning so the County will be ready to protect the groundwater resource when a County drinking system becomes a reality. (4)Develop a Quantity Use Guideline. (5)Request the City of Wilmington to adopt the same Quantity Use Guidelines to standardize the program. Mr. Lyon introduced Mr. Edward E. Andrews III, the Consulting Hydrogeologist, and stated he would present the details of the study. Mr. Andrews reported his portion of the study involved field work to review the following purposes: (1) identify the recharge area that consists of two aquifers; (2) investigate whether or not the two aquifers can fit together; and (3) if the aquifers were reasonably protected from salt water intrusion. New Hanover County is fortunate to have two primary groundwater sources: (1) the Castle Hayne Aquifer which begins in the northwest corner of the study area and thickens and deepens as it moves to the southeast toward the Cape Fear River; and (2) the Pee Dee aquifer which begins at almost the same location in the northwest corner of the study area with an excellent quality of water. The following conclusions were drawn from the study: (1)A water supply of 23 million gallons per day is available from the Pee Dee and Castle Hayne Aquifer. (2)Initially, a 10.4 million gallon per day well field will not have a significant impact on other users in the area. (3)The degree of impact and the need for water resource management will increase as the volume pumped increases from 10.4 to 23 million gallons per day. (4)The well fields are located in an area susceptible to pollution; therefore, wellhead protection will be necessary. (5)Sinkhole development will not occur with the initial Pee Dee well field. Pumpage from the Castle Hayne Aquifer will result in sinkhole development similar to that found in the Castle Hayne area due to quarry dewatering. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 843 (6)Lateral salt water intrusion will be minimal in the well field area; however, salt water intrusion will occur at a distant point as the salt water moves in response to a new equilibrium. (7)The salt water test well constructed at NorthChase revealed very thick clay lenses between the production aquifer and underlying salt water; therefore, salt water intrusion is unlikely. (8)Iron and total hardness will be above drinking water limits. The initial concentrations will increase as more wells are added. Lowering the water level in the aquifers will result in dissolving of the aquifer matrix, leading to high iron and hardness. Other management strategies that would be suitable to the well field program for New Hanover County are: (1) conjunctive use; (2) water reuse; and (3) artificial storage and recovery. Conjunctive use with surface water supplies would be particularly beneficial coupled with artificial storage and recovery. An intake could be located based on high discharge (stream flow) conditions when the salinity wedge is down stream (probably winter conditions). The water could be pumped from the river, treated and artificially injected into each aquifer to store, minimize draw down, retard sinkhole development and prevent salt water intrusion. Water reuse would be particularly beneficial to golf courses and other vegetated facilities, reducing consumption of ground water by replacing the large irrigation wells that are near the salt water toe in each aquifer. Mr. Andrews recommended establishment of a capacity use ordinance to allow for water resource management. The primary use of the groundwater should be for drinking water. If New Hanover County moves forward with a guidance document, the County would have the ability to review water reuse and control of the amount of water to be consumed by industries that locate in the community. Discussion was held on water reuse. Mr. Andrews reported the logic to apply in New Hanover County would be to pump reuse water from the main part of the County to a golf course, such as Porters Neck, to avoid over pumping of the wells that increase the possibility of salt water intrusion. There was no evidence during testing that salt water was drawn in the vicinity of the well field; however, it is imperative that a County Ordinance be adopted to provide for management of the groundwater resources. Assistant County Manager Weaver reported when constructing the Ogden Interceptor, the County will have an opportunity to lay a pipe line going back to the areas where the Ogden Interceptor originates to return water for reuse at the golf course and Ogden Park. He advised the Board may wish to consider this option when preparing bid contracts for the Ogden Interceptor. Discussion was held on the reaction of the State to water reuse. Mr. Andrews reported the State was very much in favor of water reuse. This system has cleaned up rivers with the small amount of nitrogen remaining in the reclaimed water being used to fertilize grass at golf courses. Chairman Greer asked if it would be possible to use smaller wastewater treatment plants with the effluent being used for water reuse in lieu of constructing huge wastewater treatment plants that discharge into the river? Mr. Andrews advised that problems had been experienced with wastewater treatment plants located on golf courses because no one was specifically designated to oversee the plants. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 844 Chairman Greer asked if the test wells would be capped since the study had been completed? Mr. Andrews responded the test wells would be capped; however, the County should consider using the wells as observation wells. Chairman Greer, on behalf of the Board, expressed appreciation to Mr. Andrews and Mr. Lyon for an excellent and informative report. He requested Mr. Lyon to express the Board's appreciation to the members of the Groundwater Task Force for the time and effort given to complete the study. Chairman Greer commented on the recommendations presented by the Groundwater Task Force and stated he could not support developing a County drinking water system with the proposed annexation by the City of Wilmington. He suggested reviewing the logistics of developing a wellhead protection program for New Hanover County so a program could be in place for the future. Consensus: After further discussion, it was the consensus of the Board to request Staff to develop an outline for proceeding with a wellhead protection program so this document would be in place for future use. Staff was also requested to be sure the test wells remained uncontaminated. BREAK Chairman Greer called a break from 10:20 A.M. until 11:33 A.M. PRESENTATION BY THE NEW HANOVER COUNTY COMMUNITIES ACTION COALITION REGARDING CHANGES TO THE EXISTING STATE ANNEXATION LAWS Mr. Ron Shackelford complimented Commissioner Buzz Birzenieks, Commissioner Davis, and Commissioner Howell for the excellent manner in which they conducted themselves during the campaign for the Board of County Commissioners. Mr. Ron Shackelford, representing the Communities Action Coalition, requested the Board to consider the following changes to the State Annexation Statutes to amend an archaic and undemocratic law to reflect the needs and interests of North Carolina citizens: (1)N.C.G.S. 160-47A. Prerequisites to annexation; ability to serve, report and plan: -An area may be annexed only after a prior majority vote by the residents subject to annexation. -Upon submission of a protest petition signed by 20% or more of landowners affected by a proposed annexation, the ordinance shall not become effective except by a favorable vote of three-fourths of City Council Members. -Before an annexation plan is adopted, there must be a 75% majority vote by the County Commissioners for approval of the plan. -An area should not be considered for annexation, except by petition, if water mains and water lines or sewer outfall lines and sewer lines are in place and are maintained by a governmental entity or a private contractor which serves 75% of all households or businesses. (2)N.C.G.S. 160-48A. Character of area to be annexed: -Part or all of the area to be annexed must be developed for urban purposes. An area developed for urban purposes is defined as any area which meets any one of the following standards: NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 845 (a)Has a total residential population equal to at least four persons (present one person) for each acre of land included within its boundaries. (b)Is so subdivided into lots and tracts that at least 80% (presently 60%) of the total acreage, not counting acreage used at the item of annexation for commercial, industrial, governmental or institutional purposes, consists of lots and tracts three acres or less in size. (c)If a tract of land is classified as commercial, industrial, institutional or governmental, at least seventy percent (70%) of the land area of the tract must actually be in use for that specific purpose. Mr. Shackelford spoke in favor of repealing the State Annexation Law in a manner that will allow for growth in municipalities but will be more equitable to the citizens in areas to be annexed. He requested the Board to adopt the following resolution: WHEREAS, the laws governing annexation were developed in the 1950's; and WHEREAS, in the past, the laws have served the citizens of North Carolina well. However, North Carolina is a rapidly growing state and some North Carolina counties have over the years been required to provide many urban and municipal services; and WHEREAS, rapid development and changing citizen expectations have brought about a need to amend the annexation laws of the State of North Carolina; and WHEREAS, the New Hanover County Board of Commissioners has been studying proposed annexations in New Hanover County for several years; NOW, THEREFORE BE IT RESOLVED, that the New Hanover County Board of Commissioners requests the North Carolina General Assembly to appoint a Committee to make a comprehensive, objective and diligent study of existing annexation statutes and recommend changes or amendments, as necessary, to reflect the current needs of the North Carolina citizens, and that a moratorium be placed on all annexation proceedings until a date deemed appropriate by the Committee, and, also, all changes or amendments apply to all pending annexation litigation. In closing, Mr. Shackelford reported that drastic changes were occurring in federal, state, and local government budgets. Because of these changes, it is not the time for any government entity to flex its muscle over and above any other government in the State of North Carolina especially at the expense of the taxpayers. The adoption of the proposed resolution would greatly assist the New Hanover County Communities Action Coalition to convince the local legislative delegation to take a leadership role representing the citizens interest. Commissioner Davis asked Mr. Shackelford if he was aware of the legislation that has been introduced into the N. C. House and Senate concerning changes to the annexation law? Mr. Shackelford responded the Coalition was aware of three bills that have been introduced; however, the League of Municipalities has a strong organization in the halls of the State Legislature. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 846 Commissioner Davis offered to make a copy of the Legislative Bulletins received from the N. C. Association of County Commissioners summarizing bills introduced into the General Assembly. Mr. Shackelford advised that he would like to receive a copy of the bulletins. Discussion was held on the differences in the resolution adopted by the Board of County Commissioners. Commissioner Davis advised he voted against the resolution adopted by the Board because the County was asking the General Assembly to review changes in the annexation laws without outlining any recommended changes. County Manager O'Neal commented on the amount of discussion that will be held by the members of the General Assembly and stated, in his opinion, no changes would be enacted in the long session. Mr. Shackelford advised that a primary goal of the Coalition was a reprieve for New Hanover County until the General Assembly considers and acts on this issue. Unfortunately, information has not been accurately reported by the local media. The fees and tax increases for the proposed annexation are exorbitant, and this information should be released to the public. Commissioner Davis commented on the proposed resolution and stated if the last three lines of Paragraph 5 were removed from the resolution, it would be similar to the discussion held by the Board. Consensus: After discussion of time needed to review the resolution presented by Mr. Shackelford, it was the consensus of the Board to place this item on the March 10, 1997, Consent Agenda. PRESENTATION OF ANNUAL REPORT BY THE NURSING HOME COMMUNITY ADVISORY COMMITTEE Mr. Edward V. Grace, Chairperson of the Nursing Home Community Advisory Committee presented the Annual Report of the New Hanover County Nursing Home Community Advisory Committee. The Committee serves five (5) nursing facilities with 649 beds visited on a quarterly mandated schedule. All of the facilities were served by the Committee. The Nursing Home Community Advisory Committee continues to emphasize facility visits, committee training, and contact with the public as opportunities are made available. The Committee focused on the quarterly visits with an attempt to make two visits each quarter to insure that all facilities were complying to the Bill of Rights for patients as defined and established in the North Carolina General Statutes. The Committee continues to appear at meetings of service organizations, such as Rotary Clubs, to inform people about the nature of Nursing Facility programs and the need for volunteers. The following summary of strengths were found by the Committee when visiting Nursing Facilities: (1)Facilities were able to correct long-term appearance questions. (2)Administrator changes have resulted in positive responses. (3)Visitors always have a positive impact. (4)New personnel are willing to improve current operations. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 847 The following summary of weaknesses were found by the Committee when visiting Nursing Facilities: (1)A general lack of visitors at all Nursing Facilities. (2)The need for more volunteer contact with the Nursing Home Community Advisory Committee. (3)The inability of facilities to keep staffing at satisfactory levels. (4)With improved facilities, the work load presents housekeeping deficiencies. (5)More training for paid staff and volunteers at Nursing Facilities. (6)The need for the Committee to review resident activity programs. The Nursing Home Community Advisory Committee receives excellent support from the Ombudsman Program of the Cape Fear Council of Governments, Area Agency on Aging, Region O. He introduced Ms. Donna Gonzalez and stated without her support, the Committee would have a difficult time accomplishing its mandate. In closing, Mr. Grace advised there would be two assisted living facilities, Spring Arbor scheduled to open in June of this year and Britthaven Oleander, formerly Hill Haven, that has already opened. Commissioner Birzenieks asked Mr. Grace if he would feel comfortable living in a nursing home or having a family member in a nursing home in New Hanover County? Mr. Grace responded he would not have a problem living a nursing home or placing a relative in a nursing home that had been routinely inspected by the Nursing Home Community Advisory Committee because violations were corrected. Chairman Greer commented on the inability of nursing homes to maintain staffing and asked if this problem had been corrected. Mr. Grace responded that turnover was a problem for nursing homes because three shifts were needed daily. The employees need training, have difficult jobs, and receive low wages which creates job turnover. Chairman Greer asked if any legislative changes should occur? Mr. Grace requested the Board to continue to pursue changing the General Statutes to allow appointment of one member to the Nursing Home Community Advisory Committee for each 50 patients in a nursing facility. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Birzenieks to accept the 1997 Annual Report of the Nursing Home Community Advisory Committee as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer, on behalf of the Board, expressed appreciation to Mr. Grace and the members of the Nursing Home Community Advisory Committee for the time and effort given to serve on the committee. DISCUSSION OF OPTIONS FOR THE EMERGENCY OPERATIONS CENTER (E0C)PROJECT County Manager O'Neal commented on the history of trying to provide more space for the Emergency Operations Center and presented the following options that have been considered: NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 848 (1)Use of the National Weather Service Building. (2)Use of the third floor of the New Hanover County Library. (3)Use of the Emergency Medical Services Building. (4)Expand current EOC at New Hanover County Law Enforcement Center. (5)New facility/tower site on Highway 421 North. After a review of the options, Staff concluded that use of the EMS building would be more appropriate and cost-effective. At that time a budget was established in the amount of $313,000. After final specifications were prepared and bids advertised, three bids were received with the lowest bid being $392,715. County Manager O'Neal reported in an effort to resolve this issue, the Board may wish to consider the following options: (1)Proceed with plans to create a state of the art center, which will be $285,925 over the budgeted figure of $313,000. (2)Proceed with plans to meet minimum needs, which will be $126,253 over the budgeted figure of $313,000. (3)Re-bid the project and evaluate other needs. Commissioner Birzenieks requested a response to the following questions: (1)If the ambulance service is transferred to New Hanover Regional Medical Center, will this provide more space for the Emergency Operations Center. County Manager O'Neal responded transfer of the ambulance service would require use of the current space by EMS during the transition period. Once the space is vacated, it would be an advantage to Emergency Operations Center. (2)Is there an advantage of the Emergency Operations Center being proximal to the Sheriff's Department? County Manager O'Neal responded there were advantages to the Emergency Operations Center being in close proximity with the Sheriff's Department because of security and the location of the 911 Center in the Law Enforcement Building. (3)Are there future opportunities for better locations that have not been considered? County Manager O'Neal advised the location of the Emergency Operations Center at the EMS building was not the best location. If funding resources were available to re-design the Emergency Management Department, the EOC headquarters would not have to be located in the downtown area. As to other downtown sites, there may be future locations that have not been considered. Discussion was held on the options presented. Commissioner Davis commented on Option 1 and asked if money was available to proceed with the proposed state-of-the-art facility, would this structure meet future needs? County Manager O'Neal responded that Option 1 would meet future needs. Commissioner Davis asked if there would be an advantage to re- bidding the project? NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 849 County Manager O'Neal responded when the bid specifications were submitted, the market was inundated with work because of the two hurricanes. He requested the Project Engineer, George Shaw, to respond to the question. Project Engineer Shaw responded that re-bidding the project would take approximately 30 days with a minimal cost to the county; however, he did not feel the bids would come in at a lower cost. Director of Emergency Management, Dan Summers, reported the EMS building was constructed in the 1920's; consequently, the building has gone through considerable changes with different uses of the facility. When drawing up bid specifications to renovate the building for an Emergency Operations Center, it was found that installing an electrical system to operate the generator and technical equipment needed during an emergency event was complex. Wiring through a concrete structure is quite expensive and the cost was reflected in the bids received. However, the use of the EMS building will bring together the entire emergency function in one location with enough space to provide a basic backup system for the 911 Center. Currently, there is no backup system, and the Sheriff is interested in purchasing the software at a future date to establish this type of system in the Emergency Operations Center. Also, the location of the EMS building will allow for use of the Library during emergency events, provide ample parking, and furnish nearby restaurants and hotels for staff and personnel during emergencies. In closing, Director Summers stated the renovation of the building to a state-of-the-art facility was costly; however, when reviewing the cost of construction for emergency operation centers across the State, the price ranges from $2.5 million to $3 million. He requested the Board to consider Option I. Director Summers advised that the architect, Mr. Clark Kemp, was present and would be glad to answer any questions. Discussion was held on the cost of the electrical work and FEMA requirements. Director Summers responded that FEMA requires electrical wiring to accommodate a generator large enough to provide 100% backup for the operation of the EOC. The present EOC does not have 100% backup. Commissioner Davis expressed concern for this being another federal requirement with no funding to the local government. Discussion was held on the use of the Emergency Operations Center for training, meetings, and nuclear power drills. Commissioner Davis asked if any additional funding could be obtained from some of these agencies to help defray the cost of operation. Director Summers responded that funding was received from General Electric and Carolina Power & Light Company as well as volunteers from many industries during emergency events. County Manager O'Neal commented on the financing options and stated the additional funding could be obtained through Certificates of Participation over a period of five years at an interest rate of 5 1/2 to 6 percent. Chairman Greer advised that he had never been in favor of relocating the Emergency Operations Center to the EMS building. He stated more space was needed; however, more time should be given to an appropriate location. With the shortfall of funding for FY 1997-98 and the many needs facing the County, he felt this project should be deferred until a future date. This action would provide $300,000 toward balancing the FY 1997-98 Budget. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 850 Commissioner Davis asked if postponing the renovation would jeopardize the safety of the citizens living in New Hanover County during emergency events? Director Summers responded there are two concerns: (1) more space to handle emergency operations through a major hurricane or emergency event more dramatic than Hurricane Bertha; and (2) it would be almost impossible for Staff to work in the existing amount of space at an acceptable level during another emergency event. Commissioner Howell requested an opportunity to review the options presented before rendering a decision. He commented on the current demand for construction because of the hurricanes and stated once construction slows down, the project should be re-bid. Commissioner Birzenieks asked Director Summers if he was satisfied with the EMS as the appropriate location? Director Summers responded the building was in an appropriate location because of the infrastructure support in the downtown area and the ability to use the Library and associated parking lot. Also, the building is a sound, reinforced structure that would cost much more to construct today. Vice-Chairman Caster reported the move should occur; however, with the shortage of funds for the FY 1997-98 Budget, it would be more appropriate to defer action. Director Summers advised he was hired to assure that New Hanover County would be prepared for an emergency, and he asked what will happen if the plan is postponed another one or two years. Chairman Greer asked Director Summers if he would rather proceed with Option 2 or wait six months to renovate the entire EMS building? With the possible transfer of emergency medical services to the New Hanover Regional Medical Center, there could be an opportunity to design the entire building for an Emergency Operations Center with better coordinated functions. Director Summers responded he would be satisfied with waiting six months to consider renovation of the EMS building. Motion: Vice-Chairman Caster MOVED, SECONDED by Chairman Greer to table this issue for six months to see what occurs with the transfer of emergency medical services to New Hanover Regional Medical Center and look for other locations in the downtown area during this period of time. Commissioner Davis requested an amendment to the motion to consider moving forward with renovating the EMS building if the project became feasible during the six-month period. Amended Motion: Vice-Chairman Caster MOVED, SECONDED by Chairman Greer to AMEND THE MOTION as follows: (1) table this issue for six months to see what occurs with the transfer of Emergency Medical Services to New Hanover Regional Medical Center; (2) consider moving forward with renovation of the EMS building if it becomes feasible during the six-month period; and (3) continue to look for other potential locations in the downtown area. Upon vote, the AMENDED MOTION CARRIED UNANIMOUSLY. County Attorney Copley requested the Board to reject all bids received since the project had been postponed. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Birzenieks to reject all bids received. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 851 MEETING OF THE 1997 BOARD OF EQUALIZATION AND REVIEW SCHEDULED FOR APRIL 21, 1997 Tax Administrator, Roland Register, advised the 1997 Board of Equalization and Review must meet no earlier than the first Monday in April and no later than the first Monday in May. He recommended scheduling the first meeting on April 21, 1997. Consensus: It was the consensus of the Board to schedule the first meeting of the 1997 Board of Equalization and Review for April 21, 1997, at 9:00 A.M. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Upon vote, the MOTION CARRIED UNANIMOUSLY. COMMITTEE APPOINTMENTS Appointment of Roy J. Clifton to Serve on the Cape Fear Coast Convention & Visitors Bureau as a Representative of the Restaurateur Category Chairman Greer advised that a new restaurateur category had been established at the request of the Cape Fear Coast Convention & Visitors Bureau. He reported after advertising the positions, three applications had been received in the names of Camilla H. Bain, Roy J. Clifton, and J. Colin Eagles, III. He opened the floor to receive nominations for filling the vacancy. Commissioner Birzenieks nominated J. Colin Eagles, III. Vice- Chairman Caster seconded the nomination. Chairman Greer nominated Roy J. Clifton. Commissioner Davis seconded the nomination. Vote: Chairman Greer called for a vote on the nomination of J. Colin Eagles, III. Upon vote, the MOTION DID NOT CARRY AS FOLLOWS: Voting Aye: Commissioner Birzenieks Vice-Chairman Caster Voting Nay: Commissioner Davis Commissioner Howell Chairman Greer Vote: Chairman Greer called for a vote on the nomination of Roy J. Clifton. Upon vote, Roy J. Clifton was appointed to serve on the Cape Fear Coast Convention & Visitors Bureau for a three-year term to expire May 31, 2000. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Davis Commissioner Howell Vice-Chairman Caster Chairman Greer Voting Nay: Commissioner Birzenieks Reappointment of Clara W. Lamb to Serve on the Domiciliary Home Community Advisory Committee Chairman Greer reported there was one vacancy on the Domiciliary Home Community Advisory Committee and advised that four applications had been received with one applicant, Clara W. Lamb, desiring to be reappointed. Motion: Commissioner Howell MOVED, SECONDED by Vice-Chairman Caster to reappoint Clara W. Lamb to serve a three-year term on the Domiciliary Home Community Advisory Committee with the term to expire February 28, 2000. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 852 Appointment of Bruce Moskowitz and Reappointment of John D. May to Serve on the New Hanover County Industrial Facilities and Pollution Control Financing Authority Chairman Greer reported two vacancies exist on the Industrial Facilities and Pollution Control Financing Authority and reported that six applications had been received with John D. May desiring to be reappointed. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Howell to reappoint John D. May to serve a six-year term on the Industrial Facilities and Pollution Control Financing Authority with the term to expire February 22, 2003. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer opened the floor to receive nominations to fill the remaining vacancy. Commissioner Birzenieks nominated Bruce Moskowitz. Vice- Chairman Caster seconded the nomination. There being no further nominations, Chairman Greer declared the nominations closed. Vote: Chairman Greer called for a vote on the appointment of Bruce Moskowitz to serve a six-year term on the Industrial Facilities and Pollution Control Financing Authority with the term to expire February 22, 2003. Upon vote, the MOTION CARRIED UNANIMOUSLY. Postponement of Appointments to the WASTEC Commission Vice-Chairman Caster reported the WASTEC Commission had accomplished its mission and he felt consideration should be given to dissolve this group. County Manager O'Neal commented on the excellent job performed by the WASTEC Commission and stated consideration should be given to future use of the group. Consensus: After discussion, it was the consensus of the Board to postpone appointments and request the Director of Environmental Management to call a meeting of the WASTEC Commission to see if the members feel the group should remain in place. Appointments to the Zoning Board of Adjustment Chairman Greer announced there was one vacancy on the Zoning Board of Adjustment. He reported that three applications had been received, and he suggested appointing one of the current alternate members to serve as a full-time member with appointment of another alternate member. Chairman Greer opened the floor to receive nominations. Commissioner Birzenieks nominated Dallas J. Brown. Commissioner Davis seconded the nomination. Vice-Chairman Caster nominated Jeffrey R. Bellows. The nomination was seconded by Commissioner Howell. There being no further nominations, Chairman Greer declared the nominations closed. Vote: Chairman Greer called for a vote on appointment of Dallas J. Brown to serve as a full-time member of the Zoning Board of Adjustment. Upon vote, the MOTION DID NOT CARRY AS FOLLOWS: Voting Aye: Commissioner Birzenieks Commissioner Davis NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 853 Voting Nay: Commissioner Howell Vice-Chairman Caster Chairman Greer Vote: Chairman Greer called for a vote on the appointment of Jeffrey R. Bellows to fill the unexpired term of S. Keith Cooper to expire December 1, 1998. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer opened the floor to receive nominations for filling the alternate position vacated by Jeffrey R. Bellows. Vice-Chairman Caster nominated Randy Crow. The nomination was seconded by Commissioner Birzenieks. There being no further nominations, Chairman Greer declared the nominations closed. Vote: Chairman Greer called for a vote on the nomination of Randy Crow to serve as an alternate member of the Zoning Board of Adjustment for a three year term with the term to expire December 1, 1999. Upon vote, the MOTION CARRIED UNANIMOUSLY. BREAK Chairman Greer called a break from 12:02 P.M. until 12:14 P.M. MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman Greer convened from Regular Session at 12:15 P.M. until 12:24 P.M. to hold a meeting of the New Hanover County Water and Sewer District. ADDITIONAL ITEMS - COUNTY MANAGER Adoption of a Resolution to Request New Hanover Regional Medical Center to Consider Providing Emergency Medical Services Within the Hospital's Service Area County Manager O'Neal reported after discussion with Mr. Jim Hobbs, President of New Hanover Regional Medical Center, regarding the possible transfer of the Emergency Medical Services to the Medical Center, Mr. Hobbs had requested the Board to adopt a resolution to be presented to the New Hanover Regional Medical Center Board of Trustees. Commissioner Birzenieks asked if Mr. Hobbs had indicated any economic benefits to the proposed transfer, and if the Medical Center understood that ambulances would carry patients to the provider of their choice, not just New Hanover Regional Medical Center? County Manager O'Neal responded there were economic benefits to the Medical Center and New Hanover County from an organizational perspective. Also, Mr. Hobbs understands that patients must be carried to the provider of their choice. Commissioner Birzenieks spoke on the number of quality County employees in the Emergency Medical Services Department and stated if the transfer occurs, it is imperative that these employees receive fair and equitable benefits. County Manager O'Neal reported that discussion had been held on this issue and stated when the Home Health Care Program was transferred from the Health Department to the Medical Center, the County employees were transferred with equal benefits. Chairman Greer recommended changing the word, can, to "may" in the first sentence of the resolution. He, also, emphasized the importance of everyone understanding that the resolution was requesting the hospital to explore the transfer. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 854 Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Birzenieks to adopt the resolution with the change of the word, can, to "may" as requested by Chairman Greer. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 34. Discussion of Resolution Prepared to Change the Zoning Ordinance Procedure for Text Amendments Chairman Greer reported he did not feel a resolution was necessary. Commissioner Birzenieks agreed and advised when discussing this issue at the Staff meeting, it was his intent for the Board to receive information at the beginning of the process with a Work Session scheduled to discuss the text amendment before going to the Planning Board. He stated he had no intention of circumventing the Planning Board process, but he felt this process would allow the Board and public to become better informed about major issues. Commissioner Davis asked if the review by the Commissioners should be held prior to the Planning Board meeting or after the Planning Board prepares a recommendation? County Manager O'Neal reported he would be glad to work with the Planning Staff and Planning Board in developing a procedure to notify the Board of County Commissioners when major text amendments are filed. He informed the Board that the Parks Impact Fee would have to be heard by the Planning Board and asked if the Board would like to schedule a Work Session. Chairman Greer inquired as to why the Parks Impact Fee had to go before the Planning Board? Assistant County Manager, Dave Weaver, reported the Parks Impact Fee would apply to new subdivisions, which would require the fee to become a part of the New Hanover County Subdivision Ordinance. Consensus: It was the consensus of the Board for the County Manager to work out a notification procedure on major text amendments that have been petitioned to the Planning Staff. The policy is to be placed on a future agenda. Chairman Greer requested the Planning Staff to forward a copy of the recommendations that will be presented to the Planning Board when considering the Parks Impact Fee. CONSENSUS TO CHANGE THE TIME OF THE APRIL 7, 1997, MEETING FROM 6:30 P.M. UNTIL 9:00 A.M. County Manager O'Neal reported he had discussed the possible change in time for the regular meeting of the Board to be held on April 7, 1997. The Planning Director has advised that the time could be changed from 6:30 P.M. until 9:00 A.M. without any problem. If persons cannot attended the meeting in the morning, arrangements can be made for the Public Hearing to be presented at the next evening meeting. Consensus: It was the consensus of the Board to change the time of the April 7, 1997, meeting from 6:30 P.M. until 9:00 A.M. Commissioner Birzenieks, President of the N. C. Azalea Festival, expressed appreciation to the Board for this consideration since attending an evening meeting would be difficult during the week of the festival. NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 855 Discussion of Funding Participation in the Fourth of July Fireworks Display Chairman Greer reported the City of Wilmington had requested the County to participate in funding the fourth of July fireworks display. He recommended appropriating funding for this year's celebration. County Manager O'Neal reported he had informed the City Manager that New Hanover County would participate in funding the fireworks display. Discussion of Water and Sewer Contracts County Manager O'Neal advised that Staff would be in the process of preparing the Request for Qualifications to secure an engineering firm to perform design work for the NorthChase Interceptor and Middle Sound Collection System. The normal procedure has been for Staff to prepare the Request for Qualifications with the bids received being evaluated by the Chairman and Vice-Chairman of the Water and Sewer District. Once reviewed, a recommendation will be made to the District Board. County Manager O'Neal commented on the size of these projects and asked if the Board wanted to follow this procedure for preparing the bid specifications. Consensus: After discussion, it was the consensus of the Board to authorize Staff to use the normal procedure for preparing the bid specifications. Chairman Greer commented on the reuse of water and requested Staff consider placing a discharge line in the ground when preparing the bid specifications. Discussion of Scheduling a Meeting to Address the Issues Presented by Ms. Lynda Harrill Vice-Chairman Caster recommended scheduling a meeting to discuss the issues presented by Ms. Lynda Harrill at the Work Session held on February 10, 1997. Discussion was held on the recommendations presented by Attorney Joel Rhine that would involve changing the State Statutes regarding building code enforcement. After further discussion of whether the Board would be in favor of these changes, it was agreed to select a date for a Work Session at the next Thursday morning staff meeting. Discussion of Conflict Between the Local Film Commission and North Carolina Southeast Vice-Chairman Caster commented on the importance of the film industry to the economy of New Hanover County and requested the Board to consider scheduling a Work Session to discuss this matter. Chairman Greer advised that articles had been written in the local newspaper with no knowledge of the actual events that had occurred. He reported several months ago, North Carolina Southeast (the Economic Development Zone for New Hanover County) called a meeting at the Chamber of Commerce to discuss the tremendous economic benefits of the film industry in Wilmington and New Hanover County. He advised that a few years ago, the City of Wilmington and New Hanover County had agreed to contribute $35,000 each to hire a director to manage the film industry coming into the area. The Chamber agreed to allow the local office and its director to be housed in the new Chamber of Commerce building. As the film industry grew, the North Carolina Southeast recognized the importance of protecting this valuable industry to ensure that filming would remain in Wilmington. The North Carolina Southeast invited the Chairman and Mayor of the City to attend the Los Angles Film Expo. Chairman Greer advised that he and Mayor Pro-tem Katherine Moore attended the expo and had an opportunity to meet with representatives from cities throughout the United States and NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 856 countries around the world that were interested in recruiting a portion of the film industry to their community. Chairman Greer reported he was impressed with the persons serving on the North Carolina Southeast Board and stated he did not feel this group was interested in moving the local film office out of Wilmington or taking over the film commission. He expressed concern for misrepresentation of the entire issue and stated another meeting was being held with the North Carolina Southeast Board tomorrow at the Chamber of Commerce. He advised that he would be attending the meeting. Vice-Chairman Caster reported he was not aware that North Carolina Southeast had contributed $136,000 to the film office. He advised the Cape Fear Council of Governments would be holding its annual meeting on February 20, 1997, at 6:30 P.M. at the Brunswick County Complex with the guest speaker being Frank Capra, Jr. He invited the members of the Board to attend. Chairman Greer stated, in his opinion, any decision rendered should be made by the Wilmington City Council, Board of County Commissioners, Chamber of Commerce Board of Directors, and the North Carolina Southeast Board in lieu of being played out in the newspaper. He stated if all parties could meet to discuss these areas of conflict, he felt that each group would be in favor of promoting continued growth of the film industry in Wilmington. Discussion on Scheduling a Meeting with the Planning Board to Discuss Delineation of Wetlands Commissioner Davis asked when a meeting would be rescheduled with the Planning Board to discuss delineation of wetlands? County Manager O'Neal reported the Planning Board was in the process of scheduling another meeting. He advised the Planning Director would work with the Clerk to the Board to be sure a convenient date was selected. Commissioner Davis asked when the proposed revisions to the Zoning Ordinance regarding interim drainage measures would be resubmitted to the Board? Assistant County Manager, Dave Weaver, responded the zoning text amendments were not ready. He advised that Staff had been working with the Homebuilders Association to try to prepare text amendments that would be acceptable to all parties involved. Commissioner Davis commented on the need to move forward with addressing the interim drainage measures, and he urged Staff to pursue this matter. Discussion of Letter Mailed to Pet Owners by the Animal Control Center Commissioner Davis requested an explanation of the letter mailed to pet owners from the Animal Control Center. Deputy County Manager, Andrew J. Atkinson, advised that MIS had prepared a letter to be forwarded to persons that do not have current rabies information on file at the Animal Control Center. The purpose of the letter was to correct the information on file and also notify persons about unpaid fines. Commissioner Davis commended the Animal Control Center for the letter being forward to pet owners. Discussion of Public Opinion Survey for the Proposed School Bond Referendum County Manager O'Neal advised that he had some questions about the revised cost estimate. When discussing the use of a local firm NEW HANOVER COUNTY BOARD OF COMMISSIONERSBOOK 25 REGULAR MEETING, FEBRUARY 17, 1997PAGE 857 to perform the field work, Wirthlin Associates, Inc. indicated that only one local firm was capable of performing the field work. When discussing the survey being performed by the Board of Education, he felt these were separate issues and should be performed separately in order to avoid confusion by the public. He advised the next step would be for the Board to decide on the date of the election so dates can be discussed with Wirthlin Associates, Inc. Commissioner Birzenieks commented on the need to move forward with the study and asked if this process could be shortened? County Manager O'Neal responded the Board could authorize him to negotiate the best price and report back to the Commissioners; however, the Board of County Commissioners and Board of Education will have to decide on whether the referendum should be held in May or in the fall. Commissioner Birzenieks stated, in his opinion, it was unreasonable to hold a May referendum. He advised the action taken by the Board was for Staff to negotiate the cost for performance of the public opinion survey, use a local firm to perform the field work, and check with the school administration to see if there was any compatibility between the survey being performed by the schools and the public opinion survey being performed by the county. Chairman Greer reported if the Board desires to hold a fall referendum, the survey process should begin. Commissioner Birzenieks agreed and stated when the School Board approaches the Board of County Commissioners, the survey information should be available to determine the size of a bond issue that will be supported by the community. He commented on the importance of knowing the perceptions and attitudes of the public about school needs before preparing the school bond referendum. He urged the Board to move forward with performing the survey. Discussion was held on establishing the amount of the school bond issue. Chairman Greer advised that the Superintendent of Schools had suggested a figure of $350 million, which was totally unrealistic and stated a consultant would not need to be hired to advise the Board that an issue of this size would fail. Also, if the Commissioners decide on a $100 million school bond referendum and the voters do not support the bond issue, he will not support an increase in the property tax to provide an additional $100 million to the schools. However, in order to provide more funding to the schools, it would be an advantage to perform a survey in advance to know what type of funding the community will support. Commissioner Birzenieks expressed concern for the bond issue being too low and having to confront the citizens every two years with another bond issue. He recommended moving forward with the public opinion survey. Consensus: After further discussion, it was the consensus of the Board to place the revised proposal by Wirthlin Associates, Inc. on the Consent Agenda for March 10, 1997, with the understanding that this item can be removed for further discussion during the regular meeting. ADJOURNMENT Chairman Greer adjourned the meeting at 1:30 P.M. Respectfully submitted, Lucie F. Harrell Clerk to the Board