1994-04-18 Regular Meeting
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MINUTES OF REGULAR MEETING, APRIL 18, 1994
PAGE 26
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Monday, April 1!3, 1994,' at 9:00 A.M. in the Assembly
Room of the"New Hanover County Courthouse, 24 North Third Street,
wilmi~gton, North Carolina.
Members-present were: Commissioners Sandra Barone; william A.
Caster; william E. sisson, Jr.; Vice-Chairman E. L. Mathews, Jr.;
Chairman Robert G. Greer; County Manager, Allen O'Neal; County
Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F.
Harrell.
Chairman Greer called the meeting to order and welcomed
everyone present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Reverend J. D. Herchenhahn, Pastor of Grace Methodist Church,
gave the invocation.
Vice-Chairman Mathews led the audience in the Pledge of
Allegiance to the Flag.
NON-AGENDA ITEMS
Chairman Greer inquired as to whether anyone from the general
public would like to present an item not listed on the Regular
Agenda or discuss an item listed on the Consent Agenda.
The following remarks were received:
Mr. Chris O'Keefe, a member of the County Planning Staff and
member of the New Hanover County Bicycle Committee, reported on the
efforts of this committee to bring about an awareness of bicycle
safety in New Hanover County. He requested the Commissioners to
adopt a proclamation designating the Month of Mayas "Bicycle
Awareness Month" in New Hanover County and introduced Mr. Kim
Sawrey and Ms. MaryAnn Mincher to make brief presentations on the
progress made and events scheduled during the month of May.
Mr. Kim Sawrey, a member of the New Hanover County Bicycle
Committee, reported grant funds received from the N. C. Department
of Transportation Bike Program were used to produce a Wilmington
Bike Map. This map displays central bike routes throughout the
county with roads color-coded and rated for traffic volume as well
as suitability for cycling. Safety guidelines are listed inside
the map along with information on historic sites and shopping
designations in New Hanover County. The Bicycle Committee has been
involved with education and safety programs to promote bicycle use
in New Hanover County. The public has been most responsive and
everyone is encouraged to join in the activities planned for
Bicycle Awareness Month. Each Commissioner was presented a copy of
the map.
Ms. MaryAnn Mincher, a member of the New Hanover County
Bicycle Committee, presented a list of events occurring during
"Bicycle Awareness Month" and urged all citizens to participate in
the recreational and educational events planned for May.
commissioner sisson, a cyclist, expressed appreciation for the
informative bike map and the work given by the Bicycle Committee on
the promotion of bicycle awareness and safety in New Hanover
County.
APPROVAL OF CONSENT AGENDA
Chairman Greer requested removal of Item 11-B from the Consent
Agenda in order to discuss this issue in more detail.
Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner
Caster to remove Item 11-B from the- Consent Agenda and approve the
remaining items as presented. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
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MINUTES OF REGULAR MEETING, APRIL 18, 1994
PAGE 27.
CONSENT AGENDA
Approval of Minutes
The Commissioners approved t~e minutes of the Regular Meeting
of March 14, 1994, as presented by the Deputy Clerk and the minutes
of the Work Session held on March 31, 1994, as presented by the
Clerk to the Board.
Adoption of Proclamation Designating the Month of Mayas "BICYCLE
AWARENESS MONTH" in New Hanover county
The Commissioners adopted a proclamation designating the month
of Mayas "Bicycle Awareness Month" in New Hanover county in
perpetuity.
A copy of the proclamation is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XXII, Page 7.
Adoption of Resolutions Requesting Addition of Roads to the State
Highway system
The Commissioners adopted resolutions requesting the addition
of Cardinal Drive Extension and Runnymeade Subdivision, Section 9,
to the State Highway System.
copies of the resolutions are hereby incorporated as a part of
the minutes and are contained in Exhibit Book XXII, Page 7.
Approval of Amendment to the Airport FAA Grant Agreement - New
Hanover International Airport
The Commissioners approved an amendment to the A.I.P. #3-37-
0084-13 FAA grant agreement to revise the description to include
installing a rotating beacon and tower at New Hanover International
Airport. The Chairman was authorized to sign the grant amendment.
A copy of the amendment is on file in the Legal Department.
Authorization for the Sheriff's Department to Apply for Grant Funds
Through the Governor's Highway Safety Program ,
The Commissioners authorized the Sheriff's Department to apply
for a $10,000 grant through the Governor's Highway Safety Program.
Funds in the amount of $8,700 will be used to pay overtime for.
deputies who work strictly with alcohol impairment enforcement.
The remaining funds will be used to purchase two Alco Sensors in
the amount of $900 and $400 for publicity. No county funds are
required.
A copy of the grant application is on file in the Finance
Department.
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Approval of 1994-95 Consolidated Contract #94-0338 Between the
Department of Environment, Health, and Natural Resources , .
The commissioners approved the annual 1994-95 consolidated
Contract for the Health Department with the N. C. Department of
Environment, Health and Natural Resources. This contract
establishes the terms and conditions of the activities to be
carried out by the Health Department.
A copy of the contract is on file in the Legal Department.
Release of Value - Tax Department
The Commissioners released the following certification penalty
as the taxpayer listed on time in another county:
Harold Venard Green
$100
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Approval of Tax COllection Reports Through March 31, 1994
The Commissioners approved the following Tax Cotlection'
Reports through March 31, 1994:
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. New Hanover County Tax Collections
New Hanover County Fire District Tax Collections'
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MINUTES OF REGULAR MEETING, APRIL 18, 1994
PAGE 28
Copies of the reports are hereby incorporated as a part of the
minutes and are contained in Exhibit Book XXII, Page 7.
Approval of Application for FY 1994-95 Alternatives to Detention
State Grant"
The Commissioners approved the filing of a grant application
for the continuation of the Alternatives to Detention Grant for FY
1994-95. The Alternatives to Detention Program provides an
alternative to secure detention for selected juvenile offenders.
The County Manager was authorized to sign the grant application and
accept the grant when awarded. No County match is required.
Approval of Budget Amendment #94-0192 - Social Services/Child Day
care/CP&L Intervention Program
The Commissioners adopted the following Budget Amendment to
budget additional state revenues for child Day Care and the CP&L
Intervention Program. No County funds are required.
94-0192 Social Services/Child Day care/CP&L Intervention program
Debit
Credit
social Services/Administration
DSS Administrative Grants $6,713
social services/Child Dav Care
Office of Day Care $5,662
Day Care Services $5,662
Social Services/CP&L Intervention Proqram
Assistance Payments $6,713
APPROVAL OF BUDGET AMENDMENT #94-0191, CONSENT AGENDA ITEM ll-B
Chairman Greer inquired as to why the County is purchasing
extra computers for the Inspections Department with additional
revenue generated from inspection fees when additional inspectors
and clerks are needed to answer the telephones?
County Manager O'Neal reported due to increased building and
development activity in New Hanover County, the hiring of
additional personnel will not resolve the problem; however, the
implementation of a computer system will provide for the delivery
of faster services and generally enhance the entire Inspections
Department.
Motion: Commissioner sisson MOVED, SECONDED by Chairman Greer to
approve the following Budget Amendment for the purchase of computer
equipment and software for the Inspections Department as
recommended by staff. Upon vote, the MOTION CARRIED UNANIMOUSLY.
94-0191 Inspections Department
Debit
Credit
Inspections Department
Inspection Fees
$42,163
Departmental Supplies
Capital Outlay - Equipment
$ 5,200
$36,963
HEALTH DEPARTMENT PRESENTATION OF PROGRAM ENTITLED "THE WINNING
SHOTS-IMMUNIZE"
Health Director, Bob Parker, introduced Beth Day to present
"The Winning Shots-Immunize" program to promote immunizations in
New Hanover County.
Ms. Day presented slides and background information on "The
Winning Shots Immunize" Program and reported this was a cooperative
effort of the community and employees of the Health Department.
The Immunization Invi tationalTournament was held from June 4,
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MINUTES OF REGULAR MEETING, APRIL 18, 1994
PAGE 29.
1993, through March 31, 1994. Teams were formed with rules
established. The winning team will be announced on May 13, 1994,
and each member will be treated to lunch. As a result of this
effort, the County's immunization compliance rate reached 93% in
March. There were 109 staff members on 9 teams looking for every
opportunity to promote immunizations. This is a habit that we do
not want to break because our children are the winners.
Ms. Day introduced the other members of the committee who
worked with this successful project and requested the Dream Team
Performers to perform their winning cheer.
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Chairman Greer expressed appreciation to Health Director
Parker, Ms. Beth Day, Chairman of the Board of Health, John Coble,
and the Health Department employees for the outstanding program and
success in improving the immunization compliance rate during this
event. He congratulated the group for being invited to present the
program to the National Association of County Commissioners in
Charlotte.
commissioner sisson complimented the Health Department for
reaching out to the alternative health community and expressed
appreciation to Ms. Beth Day for trying to integrate as many facets
of health care as possible into the programs at the Health
Department.
PRESENTATION OF ~EW HANOVER COUNTY EMPLOYEE SERVICE AWARDS
County Manager O'Neal requested the following employees to
step forward to receive service awards:
Emplovee
Years of Service
James T. Davis, Sheriff' Department
Mae R. Simmons, Human Resources
Cora Waddell, Social Services
Jeanette B. Bell, Social Services
Ann C. Servotte, Library
Teresa B. Lettley, Finance Department
John T. Cole, Environmental Management
Darnel Brooks, Environmental Management
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5
5
5
5
5
5
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Aldyth J. Baker, Tax Department
Dan E. Summers, Emergency Management
Howard L., Brown, Aging Services
Annie R. Francois, Property Management
Amy Akin, Finance Department
Rennie S. Fairfax, Health Department
Penny G. Raynor, Health Department
Elizabeth J. Hewett, Tax Department
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10
10
10
10
10
10
10
Dorothy Woods, Library 15
Jean C. White, Elections 15
Julia Lueck, Health Department 15
Delores J. Miller, Environmental Management 15
Betty B. Creech, Health Department
Joann M. Swart, Social Services
Sara L. Johnson, Library
Patricia J. Raynor, Tax Department
20
20
20
20
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.Marilyn A. Baniester, Library
Elizabeth P. Summey, Health Department
25
25
Madeline I. Lawson, Social Services
30
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Chairman
employees for
c~unty;. .
Greer, on behalf of the Board, congratulated the
their dedicated years of service to New Hanover
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MINUTES OF REGULAR MEETING, APRIL 18, 1994
PAGE 30
MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE
BOARD OF EQUALIZATION AND REVIEW
Chairman Greer convened
until 10:15 A.M. to hold
Equalization and Review.
from Regular Session at 9:50 A.M.
a meeting of the 1994 Board of
BREAR
Chairman Greer called a break from 10:15 A.M. until 10:30 A.M.
CONTINUED CONSIDERATION OF THE PROPOSED MARTIN-MARIETTA QUARRY IN
PENDER COUNTY
Assistant County Manager, Dave Weaver, reported on meeting
with Martin-Marietta representatives, state officials, groundwater
professionals, and others to discuss the proposed quarry in Pender
County. Although the quarry could have significant impacts on
groundwater levels arid possible increase of salt water intrusion,
the general consensus is that the County should delay taking action
until .a detailed groundwater study is performed as part of the
mining permit application to the State. Efforts to mitigate
groundwater impacts, such as "wet" mining, may be pursued. Martin-
Marietta has not filed an application with the State for this site.
It should be noted that Martin-Marietta is actively pursuing two
other potential quarry sites in Brunswick and Onslow Coupties.
Vice-Chairman Mathews reported representatives of Pender Watch
have agreed to wait until a detailed groundwater study is performed
by the State.
Consensus: It was the consensus of the Board to delay any action
until more detailed studies are performed and urge Martin-Marietta
to consider using all possible means to mitigate any negative
impacts in the proposal, particularly concerning groundwater.
Also, staff is to advise the Commissioners of any new developments
that might occur.
APPROVAL OF CHANGE ORDER #93-0209-01 WITH TLT BABCOCK, INC. FOR ASH
HANDLING SYSTEM AT WASTEC
Environmental Director, Ray Church, reported the most
significant improvement at WASTEC for the past three years is the
new wet ash plunger and fly ash conditioner to control hot ash and
dust on the #3 furnace. TLT Babcock, Inc. was awarded the contract
for construction and installation of these two units. During the
engineering of the project, after the award of the contract, TLT
Babcock determined that the ash conditioner should be upgraded to
improve performance and reduce maintenance. Through numerous
conversations and correspondence, TLT Babcock agreed to reduce the
$28,487 upgrade cost to $9,950 with TLT Babcock absorbing the
difference.
Staff recommends approval of the change order to TLT Babcock,
Inc. in the amount of $9,950 since the system has performed
reliably with this installation and the upgrade will make the unit
more dependable in the future. Also, since the platform (used to
access the equipment for routine maintenance) was included in the
upgrade, the County will not have to pay for this item which would
have equalled the amount of the change order.
Motion: Vice-Chairman Mathews MOVED, SECONDED by commissioner
Sisson to approve the change order in the amount of $9,950 to the
contract with TLT Babcock, Inc. for upgrading the fly ash
conditioner. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF CHANGE ORDER #94-0191-01 TO CONTRACT WITH TRI-STATE
CONSULTANTS - WASTEC
Director of Environmental Management, Rc!y Church, reported
major modifications and improvements were recently made in the ash
handling area at the WASTEC Facility. The improvements included
the construction of a concrete bunker for ash storage, concrete
storage pads, drainage systems, and asphalt paving. During the
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MINUTES OF REGULAR MEETING, APRIL 18, 1994
PAGE 31
course of construction modifications became necessary to improve
the project. The changes include the installation of a radial
steel plate and special concrete hardener in the floor of the ash
bunker; an additional concrete pad for roll-off box staging; and
concrete in the base of the lime silo to improve drainage. Also,
additional work was required to fill a large void discovered
adjacent to the building foundation in the area of the work.
staff recommends approval of a change order in the amount of
$15,927 to Tri-state Consultants for additional work and changes in
the scope of work to the ash handling area at the WASTEC Facility.
Funds for the project are available in the expansion account.
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commissioner Barone inquired as to whether this project is
still within the budget?
Director Church reported the project is within budget.
Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster
to approve the change order in the amount of $15;927 to Tri-state
Consultants for the ash handling area at WASTEC as recommended by
staff. The floor was opened for discussion.
commissioner sisson inquired as to why the void was not
detected with the original construction?
Director Church responded that staff was also concerned about
not detecting the void earlier. In talking to employees that were
on site during the expansion, it was found that this area was
difficult to reach and when the concrete was removed from the ash
handling site, the void was discovered. staff tried to determine
if this was due to a washout but could not find any evidence of
such; .therefore, it is felt that the area was not properly
backfielded due to inaccessibility.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
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Director Church invited the Commissioners to attend the WASTEC
Advisory Board meeting to be held at the WASTEC Facility on
Wednesday, April 27, 1994, at 5:00 P.M. The newly elected members
to the Advisory Board will be attending this meeting and staff has
planned a tour to show the recent improvements. It would be
beneficial for the Commissioners to see the new wet ash plunger and
fly ash conditioner.
DISCUSSION OF ESTABLISHING AN EMERGENCY MEDICAL SERVICES (EMS)
AUXILIARY
EMS Director, Larry E. Ray, reported recent job related
injuries have resulted in long term personnel shortages. This has
prompted the department to explore the feasibility of establishing
an EMS Auxiliary. Due to the natur~ of the work performed by EMS
personnel, it is not a department where a job responsibility can be
easily absorbed by another individual unless someone is .already in
place. Currently, the department is staffed by full-time personnel
as well as a minimum complement of part-time individuals. with the
demands of the normal accrual of personal time, comp time, and the
usage of sick 'leave, the department experiences a day-to-day
operational deficit in trying to address 'these needs. with the
utilization of part-time personnel, the department is paying the
salary of the absent permanent employees plus the salary of the
part-time employees at a higher rate of pay. This has increased
personnel costs to the EMS Department. Establishment of an EMS
Auxiliary will limit and lower personnel costs.
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If an EMS Auxiliary is formed, volunteers will be drawn from
the entire region, and all members will be trained certified
personnel. Ca,lls have been receiv~d from EMS personnel in the
surrounding counties who would 'like to volunteer'th_eir'services'and
become a part of the EMS 'Department. "These individuals' are'
advanced in their levels of certification and need to be exposed to
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MINUTES OF REGULAR MEETING, APRIL 18, 1994
PAGE 32
the call volume experienced in New Hanover County, which will
assist the surrounding areas in developing strong EMS programs.
The cost associated with developing the program is $1,600 per
volunteer broken down as follows:
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Physical Exam, Drug Test,
Uniforms, Turn-out Gear,
Personal Protective Equipment
$1,300
Worker's Compensation Insurance
Total
300
$1. 600
Note: The $300 Worker's Compensation Insurance
premium would be a recurring annual expense.
EMS Director Ray reported existing funds will be utilized for
the proposed program. He stressed the importance of everyone
understanding that formation of an EMS Auxiliary is not an attempt
to downsize the department and replace paid personnel with
volunteer personnel. The intent of this program is to better
address the staffing needs of the EMS Department to continue to
provide quality EMS services to the citizens of the County.
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Vice-Chairman Mathews asked if there are any disadvantages to
establishing this type of volunteer system?
Director Ray reported after a review of the entire program, he
feels there are no disadvantages.
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commissioner Sisson commented on the County paying Worker's
Compensation Insurance for a volunteer who is taking the place of
paid County personnel and asked if this procedure would create a
potential problem with OSHA?
County Attorney Copley reported an agreement would have to be
prepared very clearly defining the responsibilities of volunteers
as an auxiliary unit. Also, the agreement should clearly state
that if a volunteer is injured in the line of duty for New Hanover
County, the Worker's Compensation Insurance would cover that
person. There could always be a problem with OSHA, but if the
agreement is properly written, it would not be likely.
commissioner Barone inquired as to whether other EMS
Auxiliaries exist in the County?
EMS Director Ray stated not as proposed.
Commissioner Barone commented on the need for everyone to work
together and stated unfortunately she has received numerous calls
about the management style of the EMS Director; therefore, she
feels more time is needed to study the proposal and the entire
operation of the EMS Department before she can make a decision.
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commissioner Sisson expressed concern for the possibility of
rough edges developing between full-time paid employees and
volunteers. He stated since a schism occurred in 1989 between the
Volunteer Rescue Squads and New Hanover County, what mechanism
would be used to avoid this type of conflict with the proposed EMS
Auxiliary?
EMS Director Ray commented on this being a difficult question
to answer and stated the proposed auxiliary has been available
since 1989 and is still in place; however, there is a need to have
more control to better utilize the resources available.
"'. commissioner Barone commented on, the $1,600 per,volunteer.and
asked if' this includes the hepatitis shot? .. .
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MINUTES OF REGULAR MEETING, APRIL 18, 1994
PAGE 33.
EMS Director Ray reported the shot is included in the $1,600;
however, most of the training prog~ams offered by the Communit~
Colleges are requiring the hepatitis shot during the program.
After further discussion of the duties and responsibilities of
the EMS Department, County Manager O'Neal suggested holding a Work
Session to discuss the development of the EMS Department and how it
integrates and relates to the rescue squads. In his opinion, this
is a complex issue and should be thoroughly reviewed in order to
decide on the proposed request.
Chairman Greer asked if any volunteers are being used by the
EMS Department?
EMS Director Ray reported no volunteers are being used.
Chairman Greer announced a member of the Ogden/New Hanover
Volunteer Rescue Squad is present and would like to comment.
Mr. Jeff Tripp, a volunteer member of the Ogden/New Hanover
Volunteer Rescue Squad for twenty-two years, reported the concept
of an EMS Auxiliary is not new. In 1989, the EMS Director made the
same proposal. The members of the Ogden/New Hanover Volunteer
Rescue Squad recognized there was, and still is, a duplication of
services. At that time the Ogden/New Hanover Volunteer Rescue
Squad was, and still is, willing to provide EMS with volunteers.
The members of the Ogden/New Hanover Volunteer Rescue Squad are
highly trained with uniforms, turn-out gear, Worker's Compensation
Insurance, and the required vaccinations. The use of these
volunteers will save money for the taxpayers as well as promote
interaction between the two existing agencies without creating
another agency., Regrettably, because of the EMS Director's
persistent refusal to work with the Ogden/New Hanover Volunteer
Rescue Squad in any manner, he sought to terminate this option,
which resulted in a court action. Now, the Commissioners are being
asked to spend additional tax dollars so the EMS Director can avoid
any contact with the Ogden/Wilmington 'Volunteer Rescue Squad. The
EMS Director offers no regrets or requests any input from the
rescue squad. The Ogden/Wilmington Volunteer Rescue Squad was not
aware of the proposed EMS Auxiliary until it was read in. the Star-
News. This is just another example of the EMS Director's continued
unwillingness to interact with the rescue squad. There is already
an organization in place that is ready, willing, and able to
provide this service. The EMS Director is asking the Commissioners
to establish a duplication of services at the taxpayers expense to
allow him to continue to work against the Ogden/New Hanover
Volunteer Rescue Squad rather than to combine resources.
Consensus: After discussion of the need to better understand the
functions and responsibilities of the EMS Department; it was the
consensus of the Board to schedule a Work Session on June 20, 1994,
after the regular morning meeting with the caveat that.if budget
deliberations are still going on, the date will be changed.
Mr. Tripp asked if a member of the Ogden/New Hanover Volunteer
Rescue Squad could attend the Work Session and be available to
answer any questions?
Chairman Greer expressed concern for the ,Ogden/New Hanover
Volunteer Rescue Squad not being informed about the proposed EM~
Auxiliary and requested the County Manager to include these
volunteers in the agenda process before bringing back a
recommendation to the Board. Emphasis was placed on the amount of
time and effort given by these volunteers.
COMMITTEE APPOINTMENTS
Appointment of Dollie Mack to Serve on the New Hanover
Home community Advisory Committee
Chalrm~n Greer reported one vacancy exists on'the
Domiciliary
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New Hanover
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MINUTES OF REGULAR MEETING, APRIL 18, 1994
PAGE 34
Domiciliary Home Community Advisory Committee. The Domiciliary
Administrators have recommended the appointment of Mrs. Dollie
Mack.
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Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner
Caster to appoint Mrs. Dollie Mack to serve a one-year term on the
New Hanover Domiciliary Home Community Advisory Committee as a
representative of the Domiciliary Administrators. The term is to
expire April 30, 1995. Upon vote, the MOTION CARRIED UNANIMOUSLY.
postponement of Appointments to 1-40 Executive Committee
Chairman' Greer reported since only five applications have been
received with no applications received from the beach communities,
he would like to request the Clerk to the Board to re-advertise the
committee vacancies.
Commissioner Caster reported on discussing this matter with
the Mayor of Carolina Beach and Councilman Glenn Ivey from Kure
Beach who will be recruiting applicants.
Consensus: After discussion of whether to re-advertise or just
appoint representatives from the governing bodies with appointment
of Ms. Jane Peterson as the County's delegate, it was the consensus
of the Board to postpone appointments for 30 days and request the
Clerk to the Board to re-advertise for the recruitment of more
applicants.
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Appointment of Buford D. McConatha to Serve on the Nursing Home
Advisory Committee .
Chairman Greer reported two vacancies exist on the Nursing
Home Advisory Committee; however, only one application has been
received. He stressed the importance of appointing qualified
persons to serve on this board and reported the Clerk to the Board
will be providing a list of Nursing Homes and Domiciliary Homes
along with information on eligibility requirements for this
committee.
Vice-Chairman Mathews commented on the exceptional
qualifications of the applicant, but expressed concern for this
person having enough time to serve on this time consuming
committee.
Motion: After further discussion, Vice-Chairman Mathews MOVED,
SECONDED by Commissioner Caster to appoint Buford D. McConatha to
serve a one-year term on the Nursing Home Advisory Committee
contingent upon being contacted by the Clerk to the Board to be
sure he has ample time to serve. The term is to expire April 30,
1995. Upon vote, the MOTION CARRIED UNANIMOUSLY.
MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW
HANOVER COUNTY WATER , SEWER DISTRICT
Chairman Greer convened from Regular Session at 11:10 A.M. to
hold a regular meeting of the Water & Sewer District.
Chairman Greer reconvened to Regular Session at 11:14 A.M.
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MEETING CONVENED FROM REGULAR SESSION TO RECONVENE THE BOARD OF
EQUALIZATION , REVIEW
Chairman Greer convened from Regular Session at 11:15 A.M. to
reconvene the meeting of the Board of Equalization and Review.
Chairman Greer reconvened to Regular Session at 11:17 A.M.
ADDITIONAL ITEMS - COUNTY MANAGER
strategic Planning Work Session Scheduled for May 16, 1994
Consensus: .At the request of the County Manager, a Work Session
will be held with the Strategic Planning Task Force after the
Regular Meeting on May 16, 1994.
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MINUTES OF REGULAR MEETING, APRIL 18, 1994
PAGE 35
Work Session and Tour of the Senior Center Scheduled on May 12,
1994
County Manager O'Neal reported on the need to discuss the
night programs at the Senior Center and recommended scheduling a
Work Session as soon as possible.
Consensus: It was the consensus of the Board to schedule a meeting
and tour of the Senior Center on May 12, 1994, after the 8:45 Staf~
Meeting. Both meetings wiil be held at the Senior Center.
Reminder of Legislative Coordinating Council Meeting Scheduled for
April 25, 1994
County Manager O'Neal reminded the Commissioners. of the
Legislative Coordinating Council meeting to be held on April 25,
1994, at 8:30 A.M. in the Williston Auditorium of the Cape Fear
Museum. He reported staff is preparing a packet to be distributed
to the legislators at the meeting.
Report on Reimbursement from the State for Mileage Involved with
Transporting Juveniles
County Manager O'Neal commented on the County hiring two
deputies to transport juveniles and reported the County is billing
the State fifty-two cents per mile for juvenile transpor~ation.
The first reimbursement from the State has been received in the
amount of $2,488. Staff does not feel this mileage will offset the
expenditures involved in providing juvenile transportation, and it
is hoped that additional State funds will be received.
Commissioner Barone requested the County Manager to prepare a
periodic report on the State's reimbursement versus expenditures.
County Manager O'Neal
!="eport.
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reported he would be glad to furnish a
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Non-Hazardous Waste
Approval of waiving the Tip Fee for Disposal of
for the Mercy Ship "Anastas is"
County Manager O'Neal reported the Mercy Ship "Anastas is" has
requested. the County to waive the tip fee for 30 tons of waste. . He
requested direction from the Board.
commissioner Sisson inquired as to the types of waste?
County Manager O'Neal responded that a majority of the trash
should be household waste; however, there could be some medical
waste which should be considered if the Board approves the waiver.
Motion: After further discussion, Commissioner Sisson MOVED,
SECONDED by Vice-Chairman Mathews to waive the tip fee for the
Mercy Ship "Anastas is" for acceptance of non-hazardous waste in an
amount.not.to exceed 30 tons contingent upon. the proper disposal of
hazardous medical waste. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
ADDITIONAL ITEMS - COUNTY COMMISSIONERS
Discussion of Flag
. Vice-Chairman Mathews reported the Azalea Festival parade was.
excellent; however, there was not an American Flag on the flag post
in front of the County Courthouse. The Sheriff's Deputies have
performed an excellent job in raising and lowering the flag but he
feels the flag should remain flying 24 hours a day with some form
of lighting at night.
County Manager O'Neal reported staff will be glad to check
into this matter and prepare a recommendation. .
Vice-Chairman Mathews inquired as to whether the County's
official flag has been reproduced into smaller flags"and if.there
is a County _fJ.ag sui table for outside use? ... .... ... ..-
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County Manager O'Neal reported the company who made the County
flag can reproduce smaller flags and a printed flag suitable for
outside use. When checking into the lighting, the reproduction
costs of the County flag will be included in the report.
Discussion of Staff Being Approached by News Media During Meetings
Vice-Chairman Mathews reported on an incident that occurred
during the meeting today where the Assistant County Manager left
the room to discuss an item with a member of the media. He
expressed concern for staff being disrupted during a meeting by the
media and requested the County Manager to inform all department
heads to politely refuse to discuss a matter with any member of the
media during meetings.
County Manager O'Neal responded that he would be glad to
request all department heads not to discuss items with a member of
the media during a regular meeting.
Discussion of waiving the Annual Rent for the Convention , visitors
Bureau' .
Commissioner Barone reported on the activities of the
Convention & Visitors Bureau (CVB) and the amount of tourists that
visit the County as a result of marketing and advertising. At the
present time, the CVB advertising budget is very low and she would
like for the Board to consider waiving the annual rent of $12,000
paid to the County with these funds being used by CVB for
advertising.~
After discussion of the FY 1994-95.budget request for CVB, it
was agreed to direct the County Manager to place this item on the
agenda for May 2, 1994.
Report to be Forwarded on Regional Meeting of Districts 3 ., 4 in
Kenansville, N. C.
commissioner Barone reported she and County Manager O'Neal
attended the N. C. Association of County Commissioners Regional
Meeting of Districts 3 & 4 held on April 14, 1994, in Kenansville,
North Carolina. She requested the County Manager to present a
brief report on the items discussed. '. - .
County Manager O'Neal commented on the number
discussed and suggested forwarding a report instead of
discuss each item since the Commissioners are scheduled
at 12:30 P.M. at Hugh MacRae Park.
of items
trying to
for-lunch
The Board agreed to have the County Manager to forward a
report on the items that were discussed at the District meeting.
Discussion on the Method Being Used to Tax Motor Vehicles
Chairman Greer requested the County Manager to check into the
method being used to tax vehicles which in some cases has caused
individuals to pay taxes twice on the same vehicle.
commissioner Sisson reported the manner in which a vehicle is
listed can cause payment of double taxes. For example, if one
automobile is listed under one name and another automobile under
another name with a change in one of the titles to both names, a
double billing could occur during that year.
. County Manager O'Neal reported the Deputy County Manager will
check into this matter and see if some mechanism can be placed in
the law to prevent double billings.
Discussion of Attending Senior citizens Health Care Hearing held by
U. S. Senator Eva clayton
Commissioner Caster commented on attending the senior citizens
~ealth~are hearing held by u. S. Senator Eva Clayton and reported
the meeting was most informative. Also, discussion was held with
Senator Clayton about the excessive costs involved with the
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MINUTES OF REGULAR MEETING, APRIL 18, 1994
PAGE 3?i
required EPA pump and treat clean-up method at the Airport ~urn pit
site. Senator Clayton offered her support and assistance.
Discussion on Attending a Hospital Board of Trustees Meeting in
Charlotte, N. C.
Commissioner Caster reported on attending a Hospital Board of
Trustees meeting in Charlotte, N. C. which focuse<;l on health
reform. After the seminar, it was felt that no one can ascertain
at this time how health reform will impact health care.
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Report on Attending the Holocaust Ceremony at the Cape Fear Museum
Commissioner Caster reported on attending the Holocaust
Ceremony at the Cape Fear Museum. The event was well attended and
very moving.
Report on To~r of wrightsboro Elementary School
Commissioner Caster reported the wrightsboro Elementary School
was amazingly clean and neat for its age. This structure will have
to be completely renovated or torn down.
Request for Status Rf!lport on the Cape Fear community college
Property
Commissioner Caster requested a report on the purchase of
property for Cape Fear community College. It is his understanding
that pressure is being exerted to expand the facility with passage
of , the recent.bond issue. ~
County Manager O'Neal reported he will furnish a status report
on this matter.
Report on Attending the opening Ceremony of the winter Par~
Optimist Club Baseball Program
Commissioner Caster reported on attending the opening ceremony
of the winter Park optimist Club Baseball Program and stated he
received many compliments on the cooperative manner in which the
County Parks Department works with the optimist Club.
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Announcement of Welfare Reform Work Shop to be sponsored by the Z.
Smith Reynolds Foundation on May 5-6, 1994, in Raleigh, N. C.
Commissioner Caster announced the Z. smith Reynolds Foundation
is sponsoring a Wqrk Shop on Welfare Reform in Raleigh, N. C. on
May 5-6, 1994. He reported he would attend a one day session on
May 6, 1994, if no other Commissioners plan to attend.
It was agreed that Commissioner Caster should attend the
Welfare Reform Work Shop.
Information on Council of Governments Solid Waste Task Force
Commissioner Caster announced the Commissioners will be
receiving-information from the Council of Governments Solid Waste
Task For.ce. At a recent meeting, discussion was held on the
possibility of using the KEYS facility as a MURF recycling center
in this area. As this project progresses, he will keep the Board
informed.
ADDITIONAL ITEMS - COUNTY ATTORNEY
Authorization for payment of Past EPA Response Costs - Airport Burn
pit site
county Attorney, Wanda ~. Copley, reported on money allocated
in the current budget for past EPA response costs at the Airport
Burn pit site and requested authorization for payment of these
costs. The question to be answered is whether the County will pay
Cape Fear Community College's share. The Legal Department feels
the County should pay the Community College's share with a
reduction in the budget allocation for the next fiscal year.
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Motion: commissioner Barone MOVED,
Mathews to pay past EPA response costs
Cape Fear Community College in order
SECONDED by Vice-Chairman
for New Hanover County and
to avoid additional fines
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PAGE 38
contingent upon a reduction of this amount in the FY 1994-95 budget
allocation for Cape Fear Community College. The floor was opened
for discussion.
Chairman Greer inquired as to the amount of money involved?
Assistant County Attorney, Dave Weaver, reported the
past response cost is approximately $686,048, therefore,
participating party would pay one-fourth of this amount.
total
each
Chairman Greer inquired as to what period of time this payment
covers?
County Attorney Copley reported the payment is for past EPA
response actions as of April 30, 1993.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
County Manager O'Neal reported staff will write a letter to
Cape Fear Community College informing them that New Hanover County
has paid their share of the past EPA response costs and that this
amount will be deducted from their budget allocation.
EXECUTIVE SESSION
County Attorney Copley requested the Chairman to call an
Executive Session to discuss legal matters and asked that the
following persons be present during the session: Assistant County
Attorney, Andrew Olsen, Environmental Director,'Ray Church, WASTEC
Plant Manager John Hubbard, County Manager Allen O'Neal, Deputy
County Manager Andrew J. Atkinson, Assistant County Manager, Dave
Weaver, and Clerk to the Board, Lucie F. Harrell.
Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster
to convene from Regular Session to Executive Session. Upon vote,
the MOTION CARRIED UNANIMOUSLY.
Chairman Greer convened from Regular Session at 12:01 P.M.
Motion: Commissioner Caster MOVED,
to reconvene to Regular Session.
UNANIMOUSLY.
SECONDED by Commissioner Sisson
Upon vote, the MOTION CARRIED
Chairman Greer reconvened to Regular Session at 12:10 P.M.
MEETING CONVENED FROM REGULAR SESSION TO RECONVENE THE .BOARD OF
EQUALIZATION AND REVIEW
Chairman Greer convened from Regular Session at 12:11 P.M. to
reconvene the Board of Equalization and Review.
Chairman reconvened to Regular Session at 12:15 P.M.
ADJOURNMENT
There being
meeting at 12:16
no further business, Chairman Greer adjourned the
P.M.
r0Pect~~d'
"--./~ F. Harrell
Clerk to the Board
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